office manager

receptionist

administrative assistant / receptionist Jobs in New York

administrative assistant / receptionist

administrative assistant office manager Jobs in New York

administrative assistant office manager

assistant front office manager Jobs in New York

assistant front office manager

front desk receptionist

About A Smile

Front Desk ReceptionistWe are seeking a high-energy professional to be the welcoming face of our office. While administrative skills are a plus, a positive attitude and total flexibility are our top priorities.What We Value Most<ul><li>Attitude First: A warm, professional presence.</li><li>Adaptability: The flexibility to pivot between tasks in a fast-paced environment.</li><li>Growth Mindset: Technical tasks can be trained for the right candidate with a great work ethic.</li></ul>Key Responsibilities<ul><li>Reception: Greet visitors and manage multi-line phones with excellent etiquette.</li><li>Coordination: Manage calendars, schedule appointments, and handle mail/deliveries.</li><li>Admin Support: Data entry, filing, and basic bookkeeping (QuickBooks).</li><li>Operations: Maintain office supplies and ensure a smooth daily flow.</li></ul>Qualifications<ul><li>Tech Savvy: Familiarity with MS Office or Google Workspace.</li><li>Communication: Strong verbal skills; bilingual ability is a major plus.</li><li>Reliable: Sharp attention to detail and a commitment to confidentiality.</li></ul>Pay: From $23.00 per hourWork Location: In person

Front Desk Receptionist

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a leading creative agency working across media, branding, and digital content, is seeking a friendly and dependable
 
 Receptionist
 
 to be the face of their bustling New York City office. Known for their collaborative culture and fast-paced environment, the company offers an exciting opportunity for a Receptionist who enjoys multitasking, client interaction, and being at the center of a dynamic team. If you are a people-focused Receptionist with great communication skills and an eye for detail, this is an exciting chance to be part of a creative office environment and contribute to a high-energy, high-visibility front desk team.
 
 
 
 Salary/Hourly Rate
 
 
 
 $21/hr - $23/hr, Depending on experience
 
 
 
 Position Overview
 
 
 
 The Receptionist will be responsible for managing front desk operations, greeting visitors, handling calls, and ensuring smooth day-to-day activity in the office. The ideal Receptionist is proactive, professional, and enjoys maintaining a polished and welcoming atmosphere. This is a great opportunity for a Receptionist with a customer service mindset and an interest in the media or creative space.
 
 
 
 Responsibilities Of The Receptionist
 
 
 
 <ul>
 <li>
 Greet all guests, clients, and staff as the first point of contact for the office.
 </li>
 <li>
 Answer and direct incoming phone calls with professionalism and accuracy.
 </li>
 <li>
 Manage front desk inbox, scheduling, and appointment coordination.
 </li>
 <li>
 Maintain a tidy and organized reception area and shared meeting spaces.
 </li>
 <li>
 Assist with administrative tasks such as mail distribution, data entry, and supply ordering.
 </li>
 <li>
 Coordinate visitor check-ins, security badges, and meeting logistics.
 </li>
 <li>
 Support office leadership with light calendar management and internal communications.
 </li>
 <li>
 Serve as a go-to resource for general office needs and support requests.
 </li>
 <li>
 Represent the Receptionist team during internal events, tours, and client meetings.
 </li>
 <li>
 Take on special projects and general operations tasks as assigned.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 1 - 2 years of experience in a Receptionist, front desk, or customer service role.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Professional demeanor with a friendly and approachable attitude.
 </li>
 <li>
 Ability to multitask and stay composed in a fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 Previous experience in a creative, media, or client-facing office.
 </li>
 <li>
 Familiarity with platforms like Google Workspace, Slack, or Zoom.
 </li>
 <li>
 Interest in branding, media, or entertainment industries.
 </li>
 <li>
 Background working in a receptionist role at a high-traffic front desk.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential to grow into a long-term Receptionist or Office Coordinator role.
 </li>
 <li>
 Exposure to a creative and collaborative agency culture.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 </li>
 <li>
 Access to industry networking events and company-hosted panels.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 389674
</div>

Receptionist - 389674

Cobb Psychotherapy LCSW

<div>
 
 Cobb Psychotherapy
 
 
 
 New York, NY (Midtown Manhattan)
 
 
 Part-Time | Healthcare Administration | In-Person
 
 
 
 About Cobb Psychotherapy
 
 
 
 Cobb Psychotherapy is a premier New York City psychotherapy group practice providing therapy services to individuals, couples, families, and children. Our clinicians specialize in evidence-based treatment across a wide range of mental health concerns.
 
 
 Our practice is committed to delivering
 
 high-quality care in a professional, supportive, and patient-centered environment.
 
 We are currently seeking a
 
 professional and organized Part-Time Receptionist
 
 to support our growing clinical team.
 
 
 This role is ideal for someone who enjoys working with people, thrives in a structured healthcare environment, and values professionalism and discretion.
 
 
 
 Position Overview
 
 
 
 The Receptionist serves as the
 
 first point of contact for patients and referring providers
 
 , ensuring a welcoming and efficient experience from the first call through appointment scheduling.
 
 
 You will play an essential role in supporting both patients and clinicians by managing front-desk operations, coordinating schedules, and maintaining accurate patient information.
 
 
 
 Schedule
 
 
 
 Part-Time
 
 
 Approximately
 
 15&ndash;25 hours per week
 
 
 
 
 Typical Shifts May Include
 
 
 
 <ul>
 <li>
 Mornings / afternoons
 
 
 </li>
 </ul>
 Exact schedule will be discussed during the interview process.
 
 
 
 Key Responsibilities
 
 
 
 
 Patient Communication
 
 
 
 <ul>
 <li>
 Answer incoming calls from patients seeking therapy services
 </li>
 <li>
 Respond to patient inquiries with professionalism and empathy
 </li>
 <li>
 Provide general information about services and clinicians
 
 
 </li>
 </ul>
 
 Appointment Scheduling
 
 
 
 <ul>
 <li>
 Schedule and manage patient appointments using our electronic health record (EHR) system
 </li>
 <li>
 Coordinate therapist availability and new patient intake appointments
 
 
 </li>
 </ul>
 
 Intake &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Collect patient demographic and insurance information
 </li>
 <li>
 Assist with patient intake registration
 </li>
 <li>
 Maintain accurate patient records in the system
 
 
 </li>
 </ul>
 
 Office Operations
 
 
 
 <ul>
 <li>
 Coordinate communication between patients and clinicians
 </li>
 <li>
 Assist with general administrative tasks as needed
 </li>
 <li>
 Assist the billing department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Preferred qualifications include:
 
 
 <ul>
 <li>
 Prior front desk, medical receptionist, or medical office experience
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Comfort working with technology and scheduling software
 </li>
 <li>
 Ability to maintain strict patient confidentiality (HIPAA compliance)
 
 
 </li>
 </ul>
 Experience in
 
 healthcare, mental health, or medical offices is a strong plus
 
 , but not required for the right candidate.
 
 
 
 Ideal Candidate
 
 
 
 
 We Are Looking For Someone Who Is
 
 
 
 <ul>
 <li>
 Professional and reliable
 </li>
 <li>
 Warm, patient, and empathetic with callers
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Comfortable managing multiple tasks in a fast-paced environment
 </li>
 <li>
 Able to maintain confidentiality and professionalism at all times
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 
 $20 &ndash; $23 per hour
 
 
 
 
 Why Join Cobb Psychotherapy
 
 
 
 <ul>
 <li>
 Work in a professional mental health practice environment
 </li>
 <li>
 Support a mission focused on helping individuals and families
 </li>
 <li>
 Be part of a growing and respected NYC practice
 </li>
 <li>
 Collaborative and supportive team culture
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Interested candidates should submit:
 
 
 <ul>
 <li>
 Resume
 </li>
 <li>
 Brief cover letter (optional but encouraged)
 
 
 </li>
 </ul>
 Qualified applicants will be contacted for an initial interview.
</div>

Part-Time Receptionist

Comprehensive Treatment Centers

<div>Overview:

Outpatient Opioid Treatment Program (OTP) 
Seeking: Receptionist 
Full-Time Hours:<ul><li>
Monday - Friday 5 AM - 1:30 PM</li><li>
Rotating Saturdays 5 AM - 9 AM</li></ul>
Our Benefits:<ul><li>
Semi-Annual Bonus Program</li><li>
Medical, Dental, and Vision insurance</li><li>
Competitive 401(k) plan</li><li>
Paid vacation and sick time</li><li>
Early morning hours offering a great work/life balance</li><li>
Opportunity for growth that is second to none in the industry</li></ul><div>
Our Team:</div><div>
Beckley Comprehensive Treatment Center (CTC), located in Beaver, WV, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.</div><div></div><div> 
Your Job as a Receptionist:</div><div>
The Receptionist will receive patients and visitors to the clinic in a professional manner in accordance with the office procedure of the clinic. They are responsible for answering phones, general administrative functions and providing general information about the clinic to patients and the public.</div><div></div> 
Your Responsibilities as a Receptionist:<ul><li>
Answer telephone calls and take messages or forward calls;</li><li>
Schedule and confirm appointments and maintain calendars;</li><li>
Greet and welcome patients, clients, and other visitors;</li><li>
Check visitors in and direct or escort them to specific destinations;</li><li>
Inform other employees of visitors&rsquo; arrivals or cancellations;</li><li>
Enter customer data and send correspondence;</li><li>
Copy, file, and maintain paper or electronic documents;</li><li>
Handle incoming and outgoing mail and email; and,</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:

Your Education, Skills and Qualifications:<ul><li>
High School Diploma or GED equivalent required</li><li>
Previous office/administrative experience required; prefer experience in a healthcare setting</li><li>
Experienced in answering telephones, billing, typing or computer word processing, office machine operation, and filing</li><li>
Must be comfortable with working in an addiction recovery environment</li></ul><div>
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual&rsquo;s characteristics protected by applicable state, federal and local laws.</div><div></div><div> 
#LI-CTC</div></div>

Receptionist

Chelsea Piers

<div>
 
 
 About Chelsea Piers:
 
 
 
 
 At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer unmatched facilities, excellent benefits, and proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences.
 
 
 
 
 About The Opportunity:
 
 
 
 
 Chelsea Piers is seeking to hire a full-time Front Desk + Registration Associate to join our Hospitality team at the Field House. This role will report directly to the Registration Manager and the Assistant General Manager, and will work closely with all Department Managers. The schedule for this role is Monday, Thursday, and Friday 3:00pm &ndash; 11:00pm, and Saturdays 8:30am &ndash; 2:00pm. One other shift is flexible. These hours are subject to change based on scheduling needs and programming and at the discretion of the Supervisor.
 
 
 
 As a Front Desk + Registration Associate you will be expected to:
 
 
 
 
 Front Desk Responsibilities (70%):
 
 
 
 <ul>
 <li>
 Create and enhance relationships between Field House patrons and Chelsea Piers with greetings and farewells, as well as assisting with directions
 </li>
 <li>
 Answer and direct phone calls &amp; emails appropriately
 </li>
 <li>
 Be aware, review, and update scheduled events/programming
 </li>
 <li>
 Must always maintain a neat and professional appearance, including the wearing of assigned nametag and uniform
 </li>
 <li>
 Maintain a clean, organized, and efficient retail and apparel space
 </li>
 <li>
 Consistently replenish inventory of safety supplies and be mindful of safety procedures
 </li>
 <li>
 Confirm existing private lesson times with customers and staff
 </li>
 <li>
 Receive deliveries and provide timely communication to recipients
 </li>
 <li>
 Log accident &amp; occurrence reports
 </li>
 <li>
 Display a thorough understanding of the Field House and all its offerings
 </li>
 <li>
 Respond to building issues and troubleshoot internally/externally as necessary
 </li>
 <li>
 Provide proper and polite communication to Field House patrons and guests
 </li>
 <li>
 Maintain building safety, including opening and closing procedures
 </li>
 <li>
 Other business-related duties as assigned
 
 
 </li>
 </ul>
 
 Registration Responsibilities (30%):
 
 
 
 <ul>
 <li>
 Assist customers with all aspects of Field House registration including but not limited to; providing information on our programs, registering patrons for classes, and managing account profiles
 </li>
 <li>
 Accurately and efficiently execute customer transactions, registrations, and payments, including Team and Scholarship payments
 </li>
 <li>
 Ensure that class schedules are accurate and up to date in customer platform.
 </li>
 <li>
 Manage special projects such as exporting classes, including but not limited to adult classes and toddler gym sessions.
 </li>
 <li>
 Respond to class inquiries over the phone, via email, and in person in a friendly manner
 </li>
 <li>
 Maintain class waitlists, including outreach
 </li>
 <li>
 Other business-related duties as assigned
 </li>
 <li>
 This is not a comprehensive list of responsibilities and can change at any time at the discretion of your supervisor.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 About You:
 
 
 
 <ul>
 <li>
 You are the welcoming face of the organization, embodying hospitality, professionalism, and exceptional customer service
 </li>
 <li>
 Your friendly demeanor and excellent communication skills make you the perfect candidate to be the first point of contact for our valued clients and guests
 </li>
 <li>
 Whether it&rsquo;s assisting guests with a warm smile or efficiently managing administrative tasks, you understand that your role is crucial to a positive and memorable experience for everyone.
 
 
 </li>
 </ul>
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Must have superior customer service skills and at least 1 year of face-to-face customer service experience
 </li>
 <li>
 Must be energetic and hard working
 </li>
 <li>
 Must have excellent English verbal &amp; written communication skills
 </li>
 <li>
 High School Diploma/GED required
 </li>
 <li>
 Must always maintain professional and courteous manner
 </li>
 <li>
 Must have strong organizational skills and attention to detail
 </li>
 <li>
 Must enjoy working in a team environment
 </li>
 <li>
 Prior cashier experience a plus
 </li>
 <li>
 Should have experience with Microsoft 365 and CRMs
 </li>
 <li>
 Must be able to lift and carry objects up to 25lbs;
 </li>
 <li>
 Ability to lift, carry, load, unload, push, and pull up to 30lbs
 </li>
 <li>
 Ability to stand, sit, bend, stoop and walk for the majority of their time at work
 </li>
 </ul>
</div>

Front Desk & Registration Associate

<div>
 
 Receptionist &ndash; Hospitality &amp; Office Services
 
 
 
 📍 New York, New York, United States
 
 
 On-site
 
 
 SPS Global is seeking a professional and service-driven Receptionist to support on-site operations in New York, NY. This role serves as a
 
 key point of contact for employees, guests, and vendors
 
 while supporting the daily operations of the office. The role focuses on providing excellent customer service, maintaining shared office spaces, and coordinating workplace services to ensure a professional, organized, and welcoming environment.
 
 
 The ideal candidate thrives in a fast-paced corporate environment, demonstrates strong attention to detail, and consistently delivers a 5-star customer experience while maintaining professionalism and operational efficiency.
 
 
 
 Reports To:
 
 Client Services Supervisor, Client Services Manager, or equivalent leadership
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Welcome and greet guests, clients, and visitors in a professional and courteous manner, ensuring a positive arrival experience
 </li>
 <li>
 Maintain and restock office pantries and supply hubs daily to ensure spaces remain clean, organized, and fully stocked.
 </li>
 <li>
 Ensure meeting and conference rooms are cleaned, reset, and ready for upcoming meetings throughout the day.
 </li>
 <li>
 Coordinate with internal teams and departments to support various office service requests and operational needs.
 </li>
 <li>
 Schedule and manage meeting and conference room bookings as needed.
 </li>
 <li>
 Monitor and report office related needs by submitting reactive work orders and service requests.
 </li>
 <li>
 Support the overall functionality and appearance of common areas and workplace amenities.
 </li>
 <li>
 Assist with special assignments, administrative support, and ad-hoc projects as requested.
 
 
 </li>
 </ul>
 
 Required
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 
 <ul>
 <li>
 High School Diploma (or equivalent) required. Bachelor&rsquo;s Degree or higher preferred.
 </li>
 <li>
 2-3 years of corporate/ hospitality receptionist experience
 </li>
 <li>
 Strong customer service and interpersonal skills with a professional demeanor.
 </li>
 <li>
 Excellent organizational and time management abilities.
 </li>
 <li>
 Ability to multitask and manage multiple requests in a fast-paced office environment.
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Ability to work collaboratively with multiple teams and departments.
 </li>
 <li>
 Previous experience in reception, hospitality, office services, or workplace support is preferred.
 </li>
 <li>
 Proficient in MS Office suite of applications
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting hospitality or corporate meeting environments
 </li>
 <li>
 Experience with badge systems or visitor management platforms
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 40 lbs.
 </li>
 <li>
 Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
 </li>
 <li>
 Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
 </li>
 <li>
 Physically able to talk on the phone and input data simultaneously.
 </li>
 <li>
 Ability to lift or move 40 lbs. or greater frequently.
 </li>
 <li>
 Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or may include detection of differences between colors, including shades of color and brightness.
 
 
 </li>
 </ul>
 
 Travel
 
 
 
 N/A
 
 
 
 Other Duties
 
 
 
 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 
 
 
 Compensation
 
 
 
 The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.
 
 
 
 Use Of Artificial Intelligence (AI)
 
 
 
 No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.
 
 
 
 Vacancy Status
 
 
 
 This posting is for an existing vacancy.
 
 
 Pay Range
 
 
 $23 - $24 USD
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
 </li>
 <li>
 Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
 </li>
 <li>
 We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
 </li>
 <li>
 Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
 </li>
 <ul>
 <li>
 Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
 
 </li>
 </ul>
 </ul>
 
 About SPS
 
 
 
 
 SPS
 
 is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.
 
 SPS
 
 is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.
 
 
 At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
 
 
 
 SPS provides equal employment opportunities (EEO) to all employees
 
 and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
 
 
 
 Colorado only:
 
 We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
 
 
 
 Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.
 
 
 
 
 SPS offers reasonable accommodations
 
 in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
 
 
 
 To view our privacy policy, click on the link below:
 
 Data Privacy Statement
 
 
 
 Acknowledgement Section:
 
 By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
</div>

Mosaic

<div>
 
 
 About Mosaic:
 
 
 
 Mosaic is a fast-growing fintech startup that builds software used by private equity firms and investment banks to analyze M&amp;A deals and make better investment decisions. Our platform combines technology, accuracy, and speed to replace manual, Excel-heavy workflows across finance teams.
 
 
 
 
 
 In just a few years, Mosaic has become a trusted partner to over 100 leading investment firms, including CVC, Warburg Pincus, Evercore, New Mountain Capital, and The Riverside Company, representing more than $2 trillion in combined assets under management.
 
 
 
 
 
 We&rsquo;re building a modern, collaborative workplace where teams move quickly, work closely together, and support high-impact client work. For someone excited to be part of a fast-growing startup at the intersection of finance and technology, Mosaic offers a dynamic environment with room to learn and grow.
 
 
 
 
 
 
 
 
 About the Role:
 
 
 
 Mosaic is seeking an Executive Assistant &amp; Receptionist to be the first point of contact for our growing New York office and a trusted support partner to our internal teams. This role is equal parts front-desk presence and high-touch administrative support, ideal for someone who is organized, proactive, and thrives in a fast-paced, professional environment.
 
 
 
 
 
 You&rsquo;ll play a critical role in keeping the office running smoothly day-to-day, supporting managers and team leads with scheduling and logistics, and ensuring clients, candidates, and guests have a seamless experience from the moment they walk through the door. As Mosaic continues to scale, this role offers the opportunity to take ownership, build strong internal relationships, and grow alongside a high-performing team at the intersection of finance and technology.
 
 
 
 
 
 
 
 
 
 
 Executive Assistant Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to team members, including scheduling meetings, coordinating travel, preparing expense reports, and assisting with general office needs
 </li>
 <li>
 Manage and prioritize Outlook calendars for professionals at multiple levels, proactively communicating changes and helping keep schedules running smoothly
 </li>
 <li>
 Coordinate catering for internal meetings, client meetings, and team events as needed
 </li>
 <li>
 Register team members for conferences, industry events, and networking opportunities
 </li>
 <li>
 Assist with preparing materials such as meeting packets, binders, and internal documentation
 </li>
 <li>
 Support ad hoc administrative requests as they arise in a fast-moving environment
 </li>
 <li>
 Serve as backup support for other members of the administrative team, stepping in to assist with coverage and shared responsibilities when needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Receptionist Responsibilities:
 
 
 <ul>
 <li>
 Open and close the front desk during standard office hours (8:30 AM &ndash; 4:30 PM), ensuring a professional and welcoming office environment
 </li>
 <li>
 Greet clients, guests, and visitors, serving as the primary point of contact upon arrival
 </li>
 <li>
 Answer and route incoming phone calls to the appropriate team members
 </li>
 <li>
 Monitor the reception area to ensure it remains organized, presentable, and guest-ready at all times
 </li>
 <li>
 Manage conference room and visitor office reservations, ensuring spaces are properly prepared and coordinated
 </li>
 <li>
 Oversee communal office and meeting spaces, including coordinating with external catering vendors for meetings
 </li>
 <li>
 Order office supplies and assist with facilities-related requests, coordinating with building management or vendors as needed
 </li>
 <li>
 Monitor and respond to shared inboxes related to office operations, facilities, and front-desk inquiries
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 2&ndash;3 years of experience in an executive assistant and/or receptionist role, ideally in a professional office or corporate setting
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
 </li>
 <li>
 Polished phone presence and confidence interacting with clients, guests, and internal teams
 </li>
 <li>
 Professional, approachable demeanor with a high standard for presentation and service
 </li>
 <li>
 Clear and effective written and verbal communication skills
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 
 This is a full-time position with:
 
 <ul>
 <li>
 A competitive base salary of $75,000 &ndash; $95,000 (depending on years of experience)
 </li>
 <li>
 Health, vision &amp; dental coverage
 </li>
 <li>
 Competitive vacation policy
 </li>
 <li>
 Team building events &amp; happy hours
 </li>
 </ul>
 
 
</div>

Executive Assistant

Explore 172+ Front desk receptionist in New York this March. Find roles across top companies and apply now to boost your career.

172 front desk receptionist jobs In New York

Front Desk Receptionist

Receptionist - 389674

Part-Time Receptionist

Receptionist

Front Desk & Registration Associate

Receptionist

Executive Assistant