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assistant front office manager Jobs in New York

assistant front office manager

front desk receptionist

Washington Square Dermatology

Receptionist Dermatology Office (Greenwich Village)ReceptionistWe are a busy dermatology practice in NYC in search of friendly, adaptable, dedicated, compassionate and mature applicants for a Full Time Receptionist Position! Part Time available for discussion as well.The focus of the practice is on medical and cosmetic dermatology. Patients always come first and the goal is a pleasant and efficient experience from the moment they step into the office until the moment they leave. All staff is a reflection of the practice and should convey a positive image.JOB SUMMARYReceptionist:Responsible for answering phones, greeting patients upon arrival, ensuring their comfort and coordinating their visit with providers in an efficient and pleasant manner, clear and effective communication with patients by phone and in person. Schedule and confirm appointments, quote prices and review procedure, inventory, update digital documents, maintain appearance of the front office and waiting area, process payments. Verify patient insurance information.RECEPTIONIST RESPONSIBILITIES:- Communication skills-written and verbal - Outstanding listening skills and ability to empathize with others - Appropriate sense of discretion on dealing with varied and difficult situations - Ability to multitask, assist and support in front desk tasks as needed (answering phones, scheduling patients etc.) - Enter patient demographics and information into the computer system. - Facilitate sending and/or receiving any necessary patient medical records. - Obtain diagnostic reports, notes, or referral information - Support medical billing functionsEXPERIENCE/SKILL REQUIRED:-High School Degree -Background in dermatology preferred -Minimum of one year related experience preferred -Excellent computer skills -Multitasker -Exceptional Organization Skills -Ability to adapt and grow -Receptive to constructive feedback -Ability to foster positive work relationships and maintain effective communication -Team player -Understanding of HIPPA compliance laws a plusBENEFITS:- 401K Benefit plan offered- $500 monthly stipend given towards health insurance- Complimentary cosmetic procedures- Lunch provided on regular basis-PTO timeJob Type: Full-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid sick time</li><li>Retirement plan</li></ul>Work Location: In person

Front Desk Receptionist

West Side Federation for Senior and Supportive Housing

<div><div>Front Desk Receptionist<div><div>
Job Type 
Full-Time 
Pay Rate 
$18.00/hr.</div><div> 
Position Hours 
32 
FLSA 
Nonexempt</div><div> 
Reports To 
Property Manager 
EEO 
Administrative Support Workers</div> 
</div>
Our Story
The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community‐based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low‐ income older persons, many of whom live with mental illness and/or have experienced homelessness.
Position Description
Under the supervision of the Property Manager, the front desk staff is responsible for providing a range of services and supervision to residents with the goal of enabling residents to live as safely and independently as possible. Additionally, the front desk staff will work to maintain an environment of respect and compassion, which enhances the dignity of the residents, staff, and visitors.
This is a full-time position (5) days a week on-site.
Responsibilities
Resident Supervision<ul><li>
Monitor the well-being of residents</li><li>
Monitor residents entering and leaving the building, responding to behaviors which might be dangerous to self or others (for example: if a resident is leaving the building, but appears disoriented and confused, response might include talking with the resident and encouraging him/her to stay in the lobby, notifying social service staff, or even calling 911 depending on the circumstances).</li><li>
Respond to emergency calls from resident rooms, relay requests to appropriate staff and/or implement emergency procedures as needed.</li><li>
Monitor use of the recreation area.</li><li>
Assist residents in obtaining needed services, including requests for building management and/or social services.</li><li>
Record and refer all requests for building repairs or services to appropriate staff.</li><li>
Monitor all persons entering or leaving the building, including sign-in/out log for guests, vendors, and aides.</li><li>
Exercise authority to refuse entry to building based on building guidelines and/or instructions from tenants and/or management and/or social service staff.</li><li>
Monitor alarms and investigate disturbances.</li><li>
Notify super and/or manager of emergency situations according to building protocol.</li><li>
Communicate emergency information clearly to authorities, tenants, and other staff. Call 911 as needed.</li><li>
Perform building safety rounds as directed.</li></ul>
Administrative<ul><li>
Answer the facility telephone in courteous and professional manner, announcing calls to employees, referring calls to voice mail, taking messages as appropriate.</li><li>
Maintain daily log of activities, occurrences, and observations.</li><li>
Write clear and accurate reports of incidents and actions taken.</li><li>
Assure, either through referral to appropriate on-duty staff, or by actually performing necessary work, that the front sidewalk is free of ice, snow, and/or dangerous obstructions and garbage.</li></ul>
Other<ul><li>
Work as a member of a team to establish and maintain high level of care and respect for residents.</li><li>
Share information about resident progress, needs, and problems with other staff in accordance with WSFSSH Confidentiality Policy.</li><li>
Attend training sessions and conferences as required for enhancement of job skills.</li><li>
Implement emergencyprocedures,as necessary.</li><li>
Submit all required reports in a complete andtimelymanner.</li><li>
Work cooperatively and collegially with other staff members.</li><li>
Assistwith other duties, as directed.</li></ul>
Required Skills / Abilities<ul><li>
Able to work in a multicultural and diverse environment.</li><li>
Able to perform job responsibilities.</li><li>
Able to speak, read, and write English (as required by DSS regulation 487.9.13).</li></ul>
Education &amp; Experience<ul><li>
High School. Diploma or GED, or a combination of education and relevant experience</li><li>
Experience working with and around dependent persons</li></ul>
Physical Requirements<ul><li>
Must have the ability to sit forlong periodsof time</li></ul>
Benefit Overview
Westside Federation for Senior &amp; Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403(b) retirement savings, Flexible Spending Accounts (FSA), Life &amp; Disability, Employee Assistance Program (EAP), commuter benefits and more. Voluntary benefit options and time off includes 11-12 paid Federal Holidays as well as vacation and sick time.
EEO Statement
WSFSSH is an Equal Opportunity Employer (EEO); employment is based on qualifications, without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristics as established by</div> 
Thursday to Sunday from 03:00 pm to 11:00 pm 
32 Hours</div>

Theradynamics

<div>
 
 Secretary (Full time or Per Diem) Needed for an Outpatient Facility in Manhattan, NY!
 
 
 
 Theradynamics is proud to be recognized as one of the leading contract rehabilitative therapy companies in the Tri-State area. For more than 16 years, we have been working closely with the patients in helping them achieve their goals through creative treatments and state of art equipment. We offer competitive salary and benefits that secures your future, and we can accommodate your flexibility through full time or part time positions.
 
 
 
 Secretary Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Scheduling for Therapy
 </li>
 <li>
 Answering phones calls and emails
 </li>
 <li>
 Filing / Printing medical records
 </li>
 <li>
 Ordering equipment invoices
 </li>
 <li>
 Typing medical reports
 </li>
 <li>
 Maintenance request
 </li>
 <li>
 Customer service / front desk
 </li>
 <li>
 Assist in tracking end of the month billing
 </li>
 <li>
 Tracking completion of therapy documentation
 
 
 </li>
 </ul>
 
 Secretary Job Requirements:
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent
 </li>
 <li>
 You must be goal oriented self-motivated.
 </li>
 <li>
 Highly proficient organizational skills
 </li>
 <li>
 Strong computer skills
 </li>
 <li>
 Able to pay close attention to details
 </li>
 <li>
 All rates offered are based on position, years of applicable experience and employment type
 </li>
 <li>
 Rate ranges shown include levels for per diems with no benefits and Independent Contractors
 </li>
 </ul>
</div>

Green Key Resources

<div>
 
 A hedge fund in NYC seeks a receptionist to manage their front desk operations. The ideal candidate will have strong customer service skills and at least 2-3 years of experience in a front desk position within financial services or a law firm. Must be professional and have strong communication skills.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 8:30am - 5:30pm
 
 
 Salary: 70k - 85k base (depending on experience)
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Greet visitors and clients with warmth, professionalism, and discretion
 </li>
 <li>
 Manage all incoming calls, directing inquiries and taking accurate messages as needed
 </li>
 <li>
 Maintain a tidy and welcoming reception area that reflects the firm&rsquo;s brand standards
 </li>
 <li>
 Coordinate conference room bookings, including technology and catering needs
 </li>
 <li>
 Support internal teams with administrative requests and light office coordination
 </li>
 <li>
 Oversee incoming and outgoing mail, courier packages, and supply orders
 </li>
 <li>
 Monitor office and kitchen supplies, coordinate restocking, and keep common areas orderly
 </li>
 <li>
 Liaise with building management for maintenance or service issues
 </li>
 <li>
 Support ad hoc office and event logistics as needed
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 2+ years of experience in a front-desk or administrative support role, ideally in a financial or professional services setting
 </li>
 <li>
 Polished, articulate, and calm under pressure with a strong sense of discretion
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Proficient in Microsoft Outlook and Word
 </li>
 <li>
 Must be dependable, punctual, and capable of managing a front-facing office presence independently
 </li>
 </ul>
</div>

Receptionist

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 Our client, a globally recognized investment firm headquartered in New York, is known for its high-performing, collaborative culture and commitment to integrity, professionalism, and thoughtful growth. The firm&rsquo;s New York office is a dynamic environment where team members are valued and supported. This is a fantastic opportunity to join a well-established organization in a front-facing role that offers visibility, variety, and room to grow.
 
 
 
 
 
 
 THE ROLE
 
 
 
 The firm is seeking a polished and personable Receptionist to manage front-of-house operations and serve as the first point of contact for visitors, clients, and internal staff. This role is ideal for someone who is eager to learn, enjoys interacting with people, and thrives in a professional, fast-paced environment.
 
 
 
 
 
 The Receptionist will work closely with the administrative and operations teams and will be a key contributor to the firm&rsquo;s welcoming and efficient office culture.
 
 
 
 
 
 Key responsibilities include, but are not limited to:
 
 
 
 
 
 Greeting and assisting guests, clients, and vendors with professionalism and warmth
 
 
 Managing incoming calls and directing inquiries appropriately
 
 
 Coordinating meeting room bookings and ensuring spaces are tidy and well-prepared
 
 
 Supporting general office operations and administrative tasks
 
 
 Assisting with mail, deliveries, and courier services
 
 
 Partnering with internal teams to support events and office initiatives
 
 
 Maintaining a polished and organized front desk area
 
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate will be well‑presented, personable, and confident, with a natural ability to make others feel welcome. While attitude and potential are highly valued, candidates should have at least some prior reception experience within a corporate or financial services environment.
 
 
 The firm is open to individuals who demonstrate strong potential, a positive mindset, and a genuine willingness to learn and grow.
 
 
 
 
 
 
 Key qualities include:
 
 
 <ul>
 <li>
 Friendly, communicative, and approachable demeanor
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to remain calm, professional, and polished under pressure
 </li>
 <li>
 Eagerness to contribute and develop within the firm
 </li>
 <li>
 Reliable and punctual with a strong sense of responsibility
 </li>
 <li>
 Previous receptionist or front‑of‑house experience within finance or a corporate setting is required
 </li>
 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 
 Full-time, on-site role
 
 
 Core hours: 9:30am &ndash; 5:30pm
 
 
 Base salary: $65K + overtime + discretionary bonus
 
 
 Excellent benefits package
 
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
</div>

Trustpoint.One

<div>
 
 
 Trustpoint.One is pleased to partner with a leading law firm in its search for a Receptionist/Concierge to support its New York office.
 
 
 
 
 
 
 This is a fully onsite, contract opportunity (3&ndash;6 months) with the potential to convert to a permanent position.
 
 
 
 
 
 
 Schedule &amp; Compensation:
 
 
 <ul>
 <li>
 Hours: 10:00 AM &ndash; 6:00 PM (35-hour workweek)
 </li>
 <li>
 Pay: $30/hour
 </li>
 <li>
 Location: New York, NY (5 days onsite)
 </li>
 </ul>
 
 
 
 
 
 Position Overview:
 
 
 
 This role blends traditional reception duties with a high-touch concierge approach. The Receptionist/Concierge will serve as the first point of contact for clients, attorneys, and visitors, ensuring a polished and welcoming experience while supporting day-to-day office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet clients and visitors; manage check-in and escort coordination
 </li>
 <li>
 Answer and direct incoming calls; take and relay messages as needed
 </li>
 <li>
 Coordinate conference rooms, visitor offices, and catering requests
 </li>
 <li>
 Support meeting and event logistics, including A/V, guest access, and vendor coordination
 </li>
 <li>
 Assist with administrative tasks such as copying, scanning, and document handling
 </li>
 <li>
 Liaise with internal teams, building management, and external vendors
 </li>
 <li>
 Maintain schedules, directories, and general front office organization
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of receptionist or administrative experience in a professional office
 </li>
 <li>
 Experience with multi-line phone systems preferred
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Strong communication, organization, and customer service skills
 </li>
 <li>
 Detail-oriented with the ability to multitask and prioritize effectively
 </li>
 <li>
 Professional demeanor and ability to thrive in a fast-paced, service-focused environment
 </li>
 </ul>
 
 
 
 
 
 Apply today to be considered!
 
 
 
 
 
 All candidates must be able to work at a computer screen for a sustained amount of time. Infrequent lifting and carrying up to 30 pounds.
 
 
 
 
 
 Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
 
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
</div>

Legal Receptionist

<div>
 
 Reports To:
 
 Client Services Supervisor, Client Services Manager, or equivalent leadership
 
 
 
 Schedule:
 
 Monday&ndash;Friday | 8:00 AM &ndash; 5:00 PM
 
 
 Be the First Impression That Sets the Standard
 
 
 If you&rsquo;re polished, proactive, and thrive in a people-facing role, this is your moment. As a
 
 Receptionist
 
 , you are more than the front desk&mdash;you are the first connection guests and employees experience.
 
 
 From welcoming executives to coordinating daily office flow, you bring professionalism, organization, and a strong sense of ownership to everything you do. Your presence helps create a seamless and elevated workplace experience.
 
 
 Why This Role Matters
 
 
 This role sets the tone for the entire workplace. Your ability to manage interactions, maintain organization, and support daily operations ensures a professional, efficient, and welcoming environment for everyone.
 
 
 What You&rsquo;ll Do
 
 
 
 Front Desk &amp; Guest Experience
 
 
 
 <ul>
 <li>
 Welcome visitors with a professional and friendly approach.
 </li>
 <li>
 Manage guest registration and ensure compliance with security protocols (e.g., NDAs).
 
 
 </li>
 </ul>
 
 Communication &amp; Coordination
 
 
 
 <ul>
 <li>
 Handle and route incoming calls and inquiries, including sensitive communications.
 </li>
 <li>
 Serve as a central point of contact for internal and external requests.
 
 
 </li>
 </ul>
 
 Access &amp; Workplace Management
 
 
 
 <ul>
 <li>
 Issue and track access badges and entry permissions.
 </li>
 <li>
 Maintain reception and common areas to ensure a clean, organized, and presentable environment.
 
 
 </li>
 </ul>
 
 Operational Support
 
 
 
 <ul>
 <li>
 Assist with meeting and conference room setup, including coordination of catering and materials.
 </li>
 <li>
 Provide support across mail, hospitality, and facilities functions as needed.
 
 
 </li>
 </ul>
 What You Bring
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 A professional, polished presence and calm demeanor
 </li>
 <li>
 Ability to stay organized and manage multiple tasks
 </li>
 <li>
 Comfort with office technology (multi-line phones, MS Office, PC/Mac systems)
 </li>
 <li>
 High attention to detail and a proactive mindset
 </li>
 <li>
 A team-oriented approach with flexibility to support operations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required
 </li>
 <li>
 1&ndash;3 years of experience in reception, concierge, or hospitality (preferred)
 </li>
 <li>
 Reliable and able to maintain assigned work schedule
 </li>
 <li>
 Ability to stand, walk, and occasionally lift up to 40 lbs.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.
 
 
 
 Use Of Artificial Intelligence (AI)
 
 
 
 No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.
 
 
 
 Vacancy Status
 
 
 
 This posting is for an existing vacancy.
 
 
 Pay Range
 
 
 $23.50 - $26 USD
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
 </li>
 <li>
 Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
 </li>
 <li>
 We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
 </li>
 <li>
 Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
 </li>
 <ul>
 <li>
 Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
 
 </li>
 </ul>
 </ul>
 
 About SPS
 
 
 
 
 SPS
 
 is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.
 
 SPS
 
 is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.
 
 
 At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
 
 
 
 SPS provides equal employment opportunities (EEO) to all employees
 
 and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
 
 
 
 Colorado only:
 
 We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
 
 
 
 Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.
 
 
 
 
 SPS offers reasonable accommodations
 
 in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
 
 
 
 To view our privacy policy, click on the link below:
 
 Data Privacy Statement
 
 
 
 Acknowledgement Section:
 
 By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
</div>

Explore 99+ Front desk receptionist in New York this April. Find roles across top companies and apply now to boost your career.

99 front desk receptionist jobs In New York

Front Desk Receptionist

Front Desk Receptionist

Front Desk Receptionist

Receptionist

Receptionist

Legal Receptionist

Receptionist