front desk support

INTERNATIONAL SCHOOL OF LONDON

<p><b>About Us:</b><br/>ISL Qatar is a leading international school dedicated to fostering a culture of belonging, integrity, grit, and kindness. We are committed to providing a supportive and inclusive environment for both students and staff.</p><p><b>Role Overview:</b><br/>We are seeking a highly organized and personable Executive Assistant Cum Front Desk professional who will act as the first point of contact for visitors while providing comprehensive administrative support to the school leadership. This role requires excellent multitasking skills, discretion, and a strong customer-service mindset.</p><p><b>Key Responsibilities:</b></p><p><i>Front Desk Responsibilities:</i></p><ul><li>Serve as the first point of contact, welcoming visitors, parents, and staff in a professional manner</li><li>Manage incoming calls, emails, and general inquiries</li><li>Maintain visitor records in line with safeguarding procedures</li><li>Coordinate mail, deliveries, and general front office operations</li></ul><p><i>Executive Assistant Responsibilities:</i></p><ul><li>Provide high-level administrative support to senior leadership</li><li>Manage calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain confidential files and documentation</li><li>Support the coordination of meetings, events, and school activities</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>Proven experience in an administrative or front desk role</li><li>Strong communication and interpersonal skills ( Arabic language a must)</li><li>Excellent organizational and time management abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to handle sensitive information with discretion</li></ul><p><b>Preferred:</b></p><ul><li>Previous experience in an international school environment</li><li>Familiarity with school management systems</li></ul><p><b>What We Offer:</b></p><ul><li>A positive and collaborative working environment</li><li>Professional development opportunities</li><li>Competitive salary</li></ul><p>Pay: QAR7,500.00 - QAR8,500.00 per month</p><p>Work Location: In person</p>

Bilingual Executive Assistant cum Front Desk Support

Elevate Eye Care

<div></div><div><div><div><div><div><p>The Floater Front Desk is responsible for supporting daily front desk operations across multiple clinic locations as needed. This role ensures continuity of operations by filling in for staffing gaps, assisting during high-volume periods, and maintaining a consistent, high-quality patient experience across all assigned offices.</p><br>
<p></p>
<p>
The Floater Front Desk serves as a key resource within the organization, requiring adaptability, strong organizational skills, and the ability to quickly integrate into different teams and workflows. This position plays a critical role in delivering welcoming, professional, and efficient patient experience in a fast-paced environment encompassing retail, lab, and optometric services.</p><br>
<p></p>
<p><b>
Essential Duties and Responsibilities</b></p><br>
<div></div>
<div><b>
Multi-Location Support</b></div>
<div>
o Travel to various clinic locations as assigned based on business needs.</div>
<div>
o Adapt quickly to different office workflows, teams, and provider preferences.</div>
<div>
o Provide front desk coverage for callouts, PTO, vacancies, or increased patient volume.</div>
<div>
o Maintain consistency in service standards and processes across all locations.</div><br>
<div></div>
<div><b>
Patient Scheduling and Coordination</b></div>
<div>
o Schedule, confirm, and reschedule patient appointments.</div>
<div>
o Maintain full capacity of patient scheduling to optimize provider availability.</div>
<div>
o Manage patient recalls and follow-up appointments.</div>
<div>
o Respond to incoming phone calls, voicemail messages, and patient emails.</div>
<div>
o Coordinate communication between patients, technicians, optical staff, and providers to support efficient patient flow.<br>
</div><div></div><div><b>Patient Records and Administrative Support</b></div>
<div>
o Enter and maintain accurate patient information including demographics, primary care provider information, insurance coverage, and guarantor details.</div>
<div>
o Prepare patient intake paperwork prior to appointments.</div>
<div>
o Scan and upload completed intake documents into patient charts within the electronic health record (EHR) system.</div>
<div>
o Perform filing and other clerical and administrative duties as assigned.</div>
<div>
o Assist doctors and office staff with clerical tasks when needed.</div>
<div>
 <b>Insurance Verification and Financial Processes</b></div>
<div>
o Verify and authorize vision and medical insurance benefits prior to patient visits.</div>
<div>
o Communicate insurance coverage, copays, and financial responsibility to patients when appropriate.</div>
<div>
o Ensure accurate documentation of insurance information within patient records.</div>
<div>
 <b>Patient Experience and Office Operations</b></div>
<div>
o Greet patients and visitors in a friendly, courteous, and professional manner.</div>
<div>
o Manage patient flow to support efficient and timely appointments.</div>
<div>
o Maintain a clean, organized, and welcoming front desk and reception area at all locations.</div>
<div>
o Perform pre-testing functions when directed by management or providers.</div>
<div>
o Support overall office operations to ensure a positive patient experience.</div><br>
<div></div>
<div><b>
 Technical Skills and Competencies</b></div>
<div>
o Excellent verbal and written communication skills.</div>
<div>
o Strong customer service and interpersonal skills.</div>
<div>
o Computer literacy and ability to quickly learn multiple electronic health record (EHR) systems.</div>
<div>
o Knowledge of vision and medical terminology preferred.</div>
<div>
o Strong organizational skills and attention to detail.</div>
<div>
o Ability to work independently and adapt in a fast-paced, changing environment.</div><br>
<div></div>
<div>
 <b>Organizational and Compliance Responsibilities</b></div>
<div>
o Maintain patient confidentiality in accordance with HIPAA regulations.</div>
<div>
o Ensure compliance with company policies, procedures, and operational guidelines across all locations.</div>
<div>
o Support office processes that maintain accurate documentation and operational consistency.</div>
<div>
o Maintain a safe, clean, organized, and inviting environment for both patients and staff.</div>
<div>
o Perform additional duties and assume responsibilities as assigned by management.</div><br>
<div></div>
</div>
</div></div></div><div><b>Qualifications</b></div>
<div><b>
Education and Experience</b></div>
<div>
o High school diploma or equivalent required.</div>
<div>
o Previous customer service or front desk experience required.</div>
<div>
o Experience in healthcare, optometry, or a medical office environment preferred.</div>
<div></div>
<div><b>Work Environment and Physical Requirements</b></div>
<div>
o Ability to travel regularly between assigned clinic locations (reliable transportation required).</div>
<div>
o Ability to sit, stand, and move throughout the office during the workday.</div>
<div>
o Ability to use computers and office equipment for extended periods.</div>
<div>
o Ability to occasionally lift up to 15&ndash;20 pounds.</div><p></p><div><br>
<p><b>
Why Join Elevate Eyecare</b></p>
</div>
<div><p>At Elevate Eyecare, our mission is to improve lives by delivering exceptional eye care and meaningful patient experiences. We believe our people are the foundation of our success and are committed to creating a supportive and collaborative workplace.</p>
</div>
<div><p>Joining Elevate Eyecare means becoming part of a growing organization that values teamwork, professional development, and service excellence. Our team members play an important role in helping patients receive the care they need while building rewarding careers in the eye care industry.</p></div></div>

CVG Rea Farms-Floater Front Desk

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<div><p>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a<b> Med Tech/Administrative Specialist II </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</p><p>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health (OMH), Coastal Empire Mental Health Center (CEMHC), Beaufort Clinic, 1050 Ribaut Rd., Beaufort, SC 29902</p>
As the Med Tech, working under direct supervision of the Area Coordinator, you will perform administrative duties in support of staff in the assigned clinic of the Coastal Empire Mental Health Center.<br>
<br>
<b>Responsibilities for this Front Desk Support Staff</b><b>:</b><ul><li>
Complete Patient Assistance Program (PAP) applications and documentation for Center patients.<br>
Under direction of Center prescribers, perform Prior Authorization (PA) process for patient prescriptions, including coordination with<br>
prescribers, completion of all relevant documentation, communication with pharmaceutical companies, pharmacies, insurance companies and<br>
coordination with Center staff. Under supervision, will do medication inventory tasks. Training by medical chief and nursing supervisor.</li><li>
Take messages from refill line, monitor pharmacy fax line, fax out requests for medical records, maintain important<br>
forms and supplies, and any other clerical duties as needed for Center medical staff (MDs, APRNs, RNs). Training by lead support staff.<br>
Coverage of front desk as needed.</li><li>
Under direction of assigned treatment team, perform tasks to obtain specialized medical records by<br>
developing processes and relationships with outside agencies. Make calls to schedule patients for medical providers when directed. Obtain<br>
vital signs for appointments when directed. May input medication orders and electronic medical record documentation under supervision of<br>
medical staff. Training by medical chief, senior administrative staff and nursing supervisor.</li><li>
Provide support for medical staff scheduling as needed for the Center. Cross-train to fill-in for similar duties at<br>
front desk when needed. Training by medical chief, nursing supervisor, clinic directors, and lead support staff.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>High school diploma and two (2) years of clerical experience;<i> OR</i> associate degree in secretarial science or other related field;<i> OR</i> 3 years of clerical experience.</li><li>
A minimum of one year experience in medical billing/coding as well as ability to work with electronic medical records.</li></ul><b>
Additional Requirements:</b><br>
<ul><li>
Able to work independently.</li><li>
Able to type 35 wpm.</li><li>
Provide back-up for other clerical positions at the clinic</li><li>
Able to work evening clinics on a rotation basis with other staff if required.</li><li>
Attend in-service training as approved by supervisor.</li><li>
Will work closely with nurses, nurse practitioners, and MDs for guidance on prescription access assistance.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employees must:</b></p><ul><li>
Be able to complete Managing Agitation in the Psychiatric Setting (MAPS) certification</li><li><div>
Have knowledge of office management policies, practices and procedures</div></li><li><div>
Have working knowledge of the care and operation of standard office equipment &amp; machines</div></li><li><div>
Be able to work independently and maintain filing systems collect, compile and assemble information</div></li><li><div>
Be able to maintain effective working relationships with staff and the public</div></li><li>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</li></ul><p></p><p><br>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</p><p><b>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></p><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Clickherefor additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available(S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan(SCRS)</li><li>
State Optional Retirement Program(State ORP)</li></ul></li><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></ul></div></div></div><p></p>

Medical Technician / Administrative Specialist II (Beaufort - Coastal Empire)

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a<b> Front Desk Support Staff / Administrative Specialist II </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</p><p>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health (OMH), Coastal Empire Mental Health Center (CEMHC), Beaufort Clinic, 1050 Ribaut Rd, Beaufort, SC 29902</p>
As the Front Desk Support Staff, working under direct supervision of the Area Coordinator, you will perform receptionist and other administrative duties in support of staff in the assigned clinic of the Coastal Empire Mental Health Center.<br>
<ul><li>
Provide centralized scheduling for service providers in the Beaufort Clinic including psychiatrists, nurse practitioners, clinicians, and other service staff including all community supports and Administration as needed/ directed; including, make reminder calls and cancellation/rescheduling calls as directed/appropriate.</li><li>
Complete/Process patient intakes. Answer phones and directs calls. Collect and distribute mail, faxes and all correspondence. Create and mail client correspondence as requested/directed. Maintain office equipment and office inventory. Provide general clerical tasks in support of clinical work (correspondence, scheduling/rescheduling, reports, etc. as appropriate/directed). Manage and ensure required annual EHR record information is recorded and electronic signatures are captured.</li><li>
Manage annual client financial reviews, batches and routes all accounts receivables, update daily cash log, update CIS, complete all ticket corrections including charges and paybacks, maintain and post financial data to ledgers, collect payments, and complete deposit transactions daily. Address account balances with patients and encourage patients to make payments on account. Update client&rsquo;s payment information including any insurance information at each visit as appropriate/needed and at the official annual requirement.</li><li>
Communicate with telehealth staff. Coordinate service between patient and service staff. Gather required patient information required for service and relays information to providing staff. Provide support to off-site telehealth staff.</li><li>
Provide support to the Mobile Crisis/Access Team, and wrap-around services including IPS, Peer Support, Art of Recovery, Housing, Highway to Hope and the Executive Team.</li><li>
Cross train in all support staff duties and performs duties of all administrative specialist positions in absence of other support staff related to lunch schedules and any type of leave. Staff must cover at least 1 evening of night clinic per month. Must provide coverage of extended hours on rotating schedule with co-staff.</li><li>
Provide oversight and management of physical office space and lobby area in addition to CAF waiting and monitoring of telepsych rooms. Monitor and assure required signage is posted professionally/appropriately.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>High school diploma and 2 years of clerical experience; or associate degree in secretarial science or other related field; or 3 years of clerical experience.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<p></p><div><p><b>Post hire, employees must:</b></p><ul><li>
Be able to complete Managing Agitation in the Psychiatric Setting (MAPS) certification</li><li><div>
Have knowledge of office management policies, practices and procedures</div></li><li><div>
Have working knowledge of the care and operation of standard office equipment &amp; machines</div></li><li><div>
Be able to work independently and maintain filing systems collect, compile and assemble information</div></li><li><div>
Be able to maintain effective working relationships with staff and the public</div></li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><p>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</p><p><b>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></p><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Clickherefor additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available(S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan(SCRS)</li><li>
State Optional Retirement Program(State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></div></div></div><p></p>

Administrative Assistant (Beaufort - Coastal Empire)

Active Spinal & Sports Care, Inc.

<p><b>Chiropractic Assistant / Front Desk Support &ndash; Morgan Hill, CA</b></p><p>We are looking for an outgoing, motivated, and health-conscious Chiropractic Assistant to join our team at <b>Active Spinal &amp; Sports Care</b>. This role is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and is passionate about natural healthcare and wellness.</p><p><b>Schedule:</b></p><ul><li>Monday, Thursday: 2:30 PM &ndash; 6:30</li><li>Tuesday: 2:30 PM &ndash; 6:30/7:15 PM</li><li>Wednesday: 1:30 PM &ndash; 6:30 PM</li></ul><p><i>(Part-time position)</i></p><p><b>Why Join Us?</b><br/>We are a highly motivated, health-focused team committed to providing the highest level of natural healthcare using advanced, effective methods. We believe in excellence, ethics, and supporting our community with safe, effective solutions to their healthcare needs.</p><p><b>Responsibilities:</b></p><ul><li>Greet and check in patients with a friendly, professional attitude</li><li>Answer phones, return calls, and manage scheduling</li><li>Collect payments and handle insurance verification</li><li>Assist the doctor during patient care (escorting patients, cleaning treatment rooms, administering heat/ice/modalities)</li><li>Maintain office organization and support smooth daily operations</li></ul><p><b>Requirements:</b></p><ul><li>Outgoing, personable, and comfortable interacting with patients</li><li>Strong communication and multitasking skills</li><li>Organized, detail-oriented, and proactive problem-solver</li><li>Computer literacy (EHR systems, internet, Microsoft Office)</li><li>Basic math skills</li><li>Pro-chiropractic/natural medicine/nutrition mindset</li><li>Self-motivated and reliable</li><li>Looking for a long-term role with growth potential</li></ul><p><b>Preferred Experience (not required):</b></p><ul><li>Chiropractic Assistant or medical office experience</li><li>Familiarity with insurance verification</li><li>Experience with <b>ChiroTouch Cloud</b> software</li></ul><p><b>Benefits:</b></p><ul><li>Training provided with hands-on mentorship</li><li>Opportunities for professional growth and development</li><li>Discounted chiropractic and wellness care</li></ul><p>Job Type: Part-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 18.0 &ndash; 20.0 per week</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Employee discount</li><li>Flexible schedule</li><li>On-the-job training</li><li>Paid sick time</li><li>Paid training</li></ul><p>Application Question(s):</p><ul><li>Can you commit long-term to this position?</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Chiroproactic/Medical Administrative: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Morgan Hill, CA 95037: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Chiropractic Assistant

Bosch Building Technologies

<div></div><div><p><b>About Robert Bosch GmbH</b></p><p>
Headquartered in Germany, Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology. Over 400,000+ associates generate sales of over &euro;90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is &ldquo;Invented for life.&rdquo; Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH, a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group, making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its future. In North America, Robert Bosch LLC supplies automotive original equipment and aftermarket products, industrial drive and control technology, power tool, security and building technology, thermo-technology, household appliances, solar energy, healthcare, and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41,000 associates in more than one hundred locations.</p><p></p><p><b><br>
Bosch Building Technologies Integrator Business</b></p><p>
The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Bosch&rsquo;s role as a comprehensive supplier of energy, building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services, building automation and security &amp; life safety in the U.S. market. The company provides consulting, planning, implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government. Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey. Climatec continues to represent and integrate numerous leading manufactures&rsquo; product lines across its wide range of services, including Bosch products. In 2023, Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Bosch&rsquo;s Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions.</p><p></p><p><b><br>
Job Summary: </b>This role requires strong business acumen and will be working closely with teams located within the office as well as clientele outside of the office. While this role may require a strong background in support/admin, you will be required to have a working knowledge of using computer hardware and software to support the business and its teams.</p><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Support front desk operations, including call distribution, mail handling, opening and closing procedures, and greeting onsite guests in a professional manner.</li></ul><div><ul><li>
Support the Office Manager with administrative duties.</li></ul></div><ul><li>
Coordinate building conference room scheduling, onsite catering orders, and meeting space setup and breakdown.</li><li>
Assist with branch marketing initiatives and internal or external event planning.</li><li>
Arrange employee travel accommodations for local branch staff and other campus personnel as needed.</li><li>
Purchase, track, and maintain inventory of general office supplies.</li><li>
Provide daily administrative support to in‑house staff, including document preparation, calendar coordination, data entry, and ad‑hoc requests.</li><li>
Maintain organized electronic and physical filing systems to ensure records are accurate and easily accessible.</li><li>
Act as a liaison between the branch office and facilities, IT, vendors, and corporate teams to support day‑to‑day operations.</li><li>
Assist with onboarding logistics for new hires, including workspace setup, access coordination, and first‑day support.</li><li>
Support compliance with office policies and procedures and assist with office audits or inspections as needed.</li><li>
Other duties as assigned</li></ul><p><b>
Required Qualifications:</b></p><ul><li>
High school diploma or GED equivalent required.</li><li>
Minimum of 2 years of experience in an administrative assistant, office coordinator, or receptionist role.</li><li>
Strong working knowledge of Microsoft Windows applications, including Outlook, Word, Excel, Teams, and PowerPoint.</li><li>
Ability to communicate clearly and professionally, both verbally and in writing, while managing multiple priorities.</li><li>
Proven experience working in a fast‑paced environment with shifting deadlines and a high level of accountability.</li><li>
Experience with online purchasing, vendor coordination, and procurement of office supplies.</li><li>
Strong organizational skills with consistent attention to detail and follow‑through.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Minimum of 4 years of experience in an administrative, office coordination, or receptionist role within a corporate or professional office environment.</li><li>
At least 2 years of experience supporting front desk or reception functions, including phone coverage, guest greeting, and mail distribution.</li><li>
Minimum of 2 years of experience coordinating office events, conference room scheduling, and onsite catering services.</li><li>
Experience maintaining office equipment, supplies, and inventory tracking systems, with 1+ year of hands‑on experience preferred.</li><li>
At least 1 year of experience coordinating corporate or business travel arrangements.</li><li>
Demonstrated emotional intelligence and professionalism through prior experience handling internal and external inquiries or concerns.</li><li>
Proven ability to maintain strong organization, attention to detail, and reliability developed through multiple years in a fast‑paced office setting.</li></ul><p></p><p><b><br>
Physical Demands:</b></p><p>
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.</p><ul><li>
Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment</li></ul><p></p><p><b><br>
Working Conditions:</b></p><p>
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.</p><ul><li>
The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate</li></ul><p></p><p><b><br>
Additional Information:</b></p><div><ul><li><b>
Compensation: $19-$23</b></li><li><b>
Working Hours: </b>This position generally works Monday- Friday, overtime and on call when necessary</li><li><b>
Benefits:</b><ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Flexible Spending Accounts</li><li>
401K w/ company match</li><li>
Life/AD&amp;D/LTD</li><li>
Paid Vacation/Sick/Holidays</li><li>
Employee Assistance Program</li><li>
Pet Insurance</li></ul></li></ul></div><p><b>
Equal Employment Opportunity Statement</b></p><p>
This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.</p><p></p><p><br>
Equal Opportunity Employer, including disability / veterans.</p><p></p><p><br>
All your information will be kept confidential according to EEO guidelines.</p><p></p><p><b><br>
California Privacy Notice</b></p><p>
California residents have the right to receive additional notices about their personal information. To learn more, click here.</p><p></p><p><b><br>
Reasonable Accommodations</b><br>
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at 602-944-3330 or email talentacquisitionteam@climatec.com. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job</p><p></p><p><b><i><br>
Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.</i></b></p></div><div></div>

Administrative Assistant

Thomas, Coon, Newton & Frost

<p><b>Part-Time Front Desk\Administrative Assistant</b></p><p><b>Location:</b> Thomas, Coon, Newton &amp; Frost (TCNF)<br/><b>Compensation:</b> $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)</p><p><b>Position Overview</b></p><p>We are seeking a friendly, professional, and detail-oriented <b>Front Desk\Administrative Assistant</b> whose <b>primary responsibility will be front desk coverage</b>. This part-time, in-office role focuses first and foremost on learning and providing <b>full front desk coverage</b>&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.</p><p>This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.</p><p>We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.</p><p>You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.</p><p><b>Key Responsibilities</b></p><p><b>Front Desk Coverage (Primary)</b></p><ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul><p><b>Administrative &amp; Bookkeeping Support (Secondary)</b></p><ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul><p><b>Qualifications</b></p><ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul><p><b>Work Schedule &amp; Benefits</b></p><ul><li><b>Work Hours:</b></li></ul><p>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:</p><ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul><p>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.</p><ul><li><b>Work Location:</b> On-site at our downtown office</li><li><b>Weekly Hours:</b> 20&ndash;25 hours per week</li><li><b>Compensation:</b> Starting at $19 per hour</li><li><b>Benefits:</b> Paid time off begins after 6 months (pro-rated)</li></ul><p>Job Type: Part-time</p><p>Pay: $19.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Part-Time Front Desk/Administrative Assistant

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