front office administrator

Key Consulting 

Title: Front Office Administrator / ReceptionistLocation: Scottsdale Rd &amp; Loop 101, Scottsdale, AZIndustry: Financial ServicesPosition Overview:We are seeking a highly polished, professional, and reliable Front Office Administrator / Receptionist to serve as the first point of contact for our wealth management firm, conveniently located near Scottsdale Rd and the Loop 101. This individual will play a critical role in creating a welcoming, organized, and efficient office environment while delivering an exceptional client experience.The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced, client-facing setting. This role requires strong communication skills, a high level of professionalism, and the ability to manage multiple priorities with accuracy and discretion.Key Responsibilities:<ul><li>Greet and welcome clients and visitors with a warm, professional presence</li><li>Manage incoming calls, direct inquiries, and respond to client needs promptly</li><li>Coordinate and schedule appointments, meetings, and conference room usage</li><li>Maintain a clean, organized, and professional front office environment</li><li>Provide administrative support to advisors and operations team</li><li>Assist with client onboarding, including account paperwork and documentation</li><li>Manage incoming/outgoing mail, deliveries, and office supply inventory</li><li>Maintain and update client information within CRM systems</li><li>Handle confidential client information with discretion and professionalism</li></ul>Qualifications:<ul><li>2+ years of experience in banking, financial services, or a professional office environment preferred</li><li>Strong customer service and client relationship skills</li><li>Excellent verbal and written communication abilities</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and prioritize effectively in a fast-paced setting</li><li>Polished, professional demeanor and positive attitude</li></ul>Technical Skills:<ul><li>Proficiency in Microsoft Office (Outlook, Word, Excel)</li><li>Experience with CRM systems (e.g., Salesforce, Redtail, or similar) preferred</li><li>Comfortable learning and navigating new technology platforms</li><li>Strong data entry accuracy and attention to detail</li></ul>What We&rsquo;re Looking For:<ul><li>Dependable, proactive, and team-oriented individual</li><li>Someone who takes pride in delivering a high-touch client experience</li><li>A professional who values consistency, organization, and long-term growth</li><li>Willingness to take on additional responsibilities and grow within the firm</li></ul>Compensation:<ul><li>Competitive salary based on experience</li><li>Opportunity for long-term growth within a stable and respected firm</li><li>Competitive salary based on experience</li><li>Opportunity for long-term growth within a stable and respected firm</li></ul>Job Type: Full-timePay: $48,000.00 - $51,000.00 per yearBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Front Office Administrator

Heroes Lawn Care of Cedar Park

Job Overview We are seeking a dynamic and highly organized Office Administrator to join our thriving landscaping company. In this vital role, you will be the backbone of our daily operations, ensuring smooth office functions, effective communication, and efficient project coordination. Your energetic approach and attention to detail will help us deliver exceptional service to our clients while maintaining a productive and positive work environment. This position offers an exciting opportunity to contribute to a growing team dedicated to transforming outdoor spaces and creating beautiful landscapes.DutiesCustomer Service &amp; Communication<ul><li>Answer inbound calls, texts, and emails in a professional and timely manner</li><li>Serve as the first point of contact for new and existing clients</li><li>Manage all administrative tasks including scheduling appointments, maintaining calendars, and coordinating project timelines to ensure timely completion of landscaping projects</li><li>Follow up with leads, proposals, and customer inquiries</li><li>Maintain a high level of customer satisfaction and professionalism</li><li>Oversee vendor relationships by managing procurement, negotiating contracts, and ensuring timely delivery of supplies and services</li><li>Handle bookkeeping and financial records using QuickBooks, including invoicing, expense tracking, payroll processing, and budget management</li><li>Supervise office staff and support team management activities such as training, development, and performance evaluations</li><li>Coordinate event planning for company gatherings</li><li>Maintain organized filing systems for project documents, permits, contracts, and client records</li></ul>Scheduling &amp; Coordination<ul><li>Coordinate daily schedules between estimators and landscape crews</li><li>Optimize routing and scheduling efficiency</li><li>Communicate job details, changes, and updates to crews</li><li>Ensure all jobs are properly scheduled, tracked, and completed</li></ul>Operations Support<ul><li>Assist in job tracking, progress updates, and internal communication</li><li>Maintain CRM and job management systems (e.g., Jobber or similar)</li><li>Organize and manage digital files, documents, and job records</li></ul>Administrative &amp; Financial Tasks<ul><li>Assist with payroll processing (time tracking, data entry)</li><li>Support invoicing, collections, and basic bookkeeping</li><li>Help manage vendor coordination and material orders</li><li>Assist with basic tax-related organization (not filing, but preparation support)</li></ul>Process Improvement<ul><li>Identify inefficiencies and suggest improvements</li><li>Help implement systems and processes to scale the business</li><li>Take initiative to solve problems without constant direction</li></ul>Skills<ul><li>Proven experience in office management with strong organizational skills and attention to detail</li><li>Demonstrated supervising experience with team management capabilities</li><li>Proficiency in QuickBooks for bookkeeping, payroll, and budgeting tasks</li><li>Excellent communication skills for interacting with clients, vendors, and team members effectively</li><li>Strong schedule management abilities to prioritize tasks and meet deadlines in a fast-paced environment</li><li>Experience in event planning and vendor management to coordinate company events or community initiatives</li><li>Knowledge of human resources practices including training &amp; development and employee onboarding</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and front desk operations</li><li>Ability to handle multi-line phone systems with professionalism and courtesy</li><li>Experience in medical office management or similar administrative roles is a plus but not required</li></ul>Join us as an Office Administrator and become an essential part of a passionate team dedicated to creating stunning landscapes! Your energy, organization skills, and proactive approach will help us grow while providing outstanding service to our clients.Pay: $18.00 - $21.00 per hourWork Location: In person

Office Administrator for a Landscaping Company

Stronghold Global Incorporated Ltd

The Administrative and Front Office Executive supports the CHRO and wider team by managing HR, compliance, and administrative tasks, ensuring smooth, accurate, and compliant operations across the organisation.1. Administration &amp; Office Operations <ul><li>Oversee day-to-day office administration and ensure smooth functioning of operations.</li><li>Maintain office supplies, records, correspondence, and filing systems.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.</li><li>Support meeting arrangements, travel coordination, and scheduling.</li><li>Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global&rsquo;s governance standards.</li></ul>2. Reception &amp; Front Office Cover<ul><li>Provide coverage for the Receptionist as required.</li><li>Handle calls, correspondence, and visitor management with professionalism and courtesy.</li><li>Ensure a seamless front-of-house experience for clients, guests, and partners.</li></ul>3. HR Administration<ul><li>Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.</li><li>Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.</li><li>Administer employee leave, attendance, and benefits records accurately.</li><li>Assist in preparing HR reports and metrics for management.</li></ul>4. PRO &amp; Compliance Coordination<ul><li>Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.</li><li>Liaise with ADGM, immigration, and other government authorities for company and employee documentation.</li><li>Support renewal of company licences, trade certificates, and other corporate filings.</li><li>Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.</li></ul>5. Medical &amp; Insurance Administrator<ul><li>Coordinate employee medical insurance enrolments, renewals, and cancellations.</li><li>Liaise with insurance providers to ensure accurate coverage and prompt processing.</li><li>Maintain confidential employee health insurance and medical records.</li></ul>6. HRIS &amp; Systems Management<ul><li>Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).</li><li>Support the implementation and continuous improvement of HR systems and digital processes.</li><li>Generate HR data and reports as required by the CHRO or management.</li></ul>7. CHRO Support<ul><li>Provide direct administrative and operational support to the Chief HR Officer.</li><li>Assist in preparing presentations, reports, and correspondence for the CHRO.</li><li>Coordinate HR meetings, follow-ups, and documentation.</li><li>Handle sensitive and confidential matters with discretion and integrity.</li></ul>Note: The starting salary for this role is up to AED 3,500. Applicants who expect a salary higher than AED 3,500 are kindly advised not to apply.Job Type: Full-timePay: From AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?</li><li>Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?</li><li>Are you available to join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administration, HR coordination, or PRO functions: 1 year (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Administrative and Front Office Executive

Hilton

<div>Front Office Manager
A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out. 
 
What will I be doing? 
As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel, and the various hotel departments. A Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
<ul><li>Oversee the entire Front Office operation to maintain high standards</li>
<li>Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Set departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings and produce minutes</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Recruit, manage, train and develop the Front Office team</li>
<li>Comply with hotel security, fire regulations and all health and safety legislation</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li>
<li>Assist with other departments, as necessary</li>
</ul>What are we looking for? 
Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
A degree or diploma in Hotel Management or equivalent</li><li>
A minimum of 3 years of Front Office supervisory experience in the hotel, leisure, and/or retail sector</li><li>
High level of IT proficiency</li><li>
High level of commercial awareness and sales capabilities</li><li>
Experience of managing people and developing people</li><li>
Previous experience of managing a department and Profit and Loss account</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Accountable and resilient</li><li>
Commitment to delivering a high level of customer service
</li><li>Flexibility to respond to a variety of work situations</li><li>
Ability to work on your own and as part of a team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Familiar with Property Management Systems</li><li>
A degree or diploma in Hotel Management or equivalent</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Front Office Manager

<div>Front Office Manager
A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out. 
 
What will I be doing? 
As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel, and the various hotel departments. A Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
<ul><li>Oversee the entire Front Office operation to maintain high standards</li>
<li>Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Set departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings and produce minutes</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Recruit, manage, train and develop the Front Office team</li>
<li>Comply with hotel security, fire regulations and all health and safety legislation</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li>
<li>Assist with other departments, as necessary</li>
</ul>What are we looking for? 
Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>A degree or diploma in Hotel Management or equivalent</li>
<li>A minimum of 3 years of Front Office supervisory experience in the hotel, leisure, and/or retail sector</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Experience of managing people and developing people</li>
<li>Previous experience of managing a department and Profit and Loss account</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Familiar with Property Management Systems</li>
<li>A degree or diploma in Hotel Management or equivalent</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

TownePlace Suites by Marriott

Front Office Manager Duties and Responsibilities<ul><li>Assign tasks and ensure all staff positions are covered for the duration of shift</li><li>Field complaints and address Guest concerns</li><li>Answer phone inquiries, direct calls and provide basic information</li><li>Oversee and manage support staff</li><li>Address complaints and requests with quality customer service skills</li><li>Recruit and train new employees</li><li>Maintain office equipment such as photocopier, fax machine, etc.</li><li>Monitor front desk and ensure all employees comply with all security procedures for Guests</li><li>Oversee mail deliveries, packages, and couriers</li><li>Purchase, track, and invoice office supplies and market ordering</li><li>Create, organize, and maintain schedules for all employees</li><li>Ensure front desk is covered at all times</li><li>Perform group reservations and billing</li><li>Assist in planning company events, meetings, luncheons, and employee team building activities or special projects as needed</li></ul>Front Office Manager Requirements and Qualifications<ul><li>High school degree or equivalent; bachelor's degree or certification in management in related field preferred</li><li>2+ years of previous experience as a front office manager or a related role preferred</li><li>Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)</li><li>Solid customer service skills</li><li>Excellent leadership, team building, and management skills</li><li>Encouraging to team and staff; able to mentor and lead</li><li>Excellent verbal and written communication skills</li><li>In-depth understanding of the hospitality industry</li><li>Strict adherence to company philosophy, mission statement, and sales goals</li></ul>Job Type: Full-timePay: From $40,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

<div>
 A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out.
 
 
 
 What will I be doing?
 
 
 
 As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel, and the various hotel departments. A Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Oversee the entire Front Office operation to maintain high standards
 </li>
 <li>
 Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement
 </li>
 <li>
 Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme
 </li>
 <li>
 Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities
 </li>
 <li>
 Set departmental objectives, work schedules, budgets, policies, and procedures
 </li>
 <li>
 Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork
 </li>
 <li>
 Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices
 </li>
 <li>
 Maintain good communication and working relationships with all hotel departments
 </li>
 <li>
 Monitor staffing levels to meet cover business demands
 </li>
 <li>
 Conduct monthly communication meetings and produce minutes
 </li>
 <li>
 Manage staff performance issues in compliance with company policies and procedures
 </li>
 <li>
 Recruit, manage, train and develop the Front Office team
 </li>
 <li>
 Comply with hotel security, fire regulations and all health and safety legislation
 </li>
 <li>
 Act in accordance with policies and procedures when working with front of house equipment and property management systems
 </li>
 <li>
 Assist with other departments, as necessary
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 A degree or diploma in Hotel Management or equivalent
 </li>
 <li>
 A minimum of 3 years of Front Office supervisory experience in the hotel, leisure, and/or retail sector
 </li>
 <li>
 High level of IT proficiency
 </li>
 <li>
 High level of commercial awareness and sales capabilities
 </li>
 <li>
 Experience of managing people and developing people
 </li>
 <li>
 Previous experience of managing a department and Profit and Loss account
 </li>
 <li>
 Excellent leadership, interpersonal and communication skills
 </li>
 <li>
 Accountable and resilient
 </li>
 <li>
 Commitment to delivering a high level of customer service
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a variety of work situations
 </li>
 <li>
 Ability to work on your own and as part of a team
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Familiar with Property Management Systems
 </li>
 <li>
 A degree or diploma in Hotel Management or equivalent
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

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