front office administrator

Displayit Inc

OUR COMPANY:DISPLAYIT, LLC stands as an acclaimed designer and manufacturer, specializing in the creation of structured experiential environments. Established in 1998 in Irvine, California, DISPLAYIT is dedicated to designing, constructing, and installing innovative structural branded solutions that convey a cohesive brand message for our valued customers. Now also operating in McKinney TexasAt the heart of our success is a team of highly talented individuals who collaborate creatively at the highest level, aiming to deliver the finest custom experiences. Our commitment is underscored by our relentless pursuit of creative solutions to exceed customer expectations. We exist not only to meet but to surpass the needs of our customers, and our unwavering focus is on operational efficiency.SUMMARY:The Front Office Administrative Assistant plays a key role in ensuring smooth daily operations of the front office, supporting administrative needs, and maintaining a welcoming environment for clients, visitors, and employees. This role requires strong organizational skills, attention to detail, and the ability to effectively coordinate tasks in a fast-paced professional business environment.DUTIES AND RESPONSIBILITIES:<ul><li>Greet visitors and clients professionally and ensure they are directed to the appropriate team member.</li><li>Answer and route incoming calls, emails, and inquiries promptly and professionally.</li><li>Maintain the front office area, ensuring it is clean, organized, and represents the company&rsquo;s standards.</li><li>Schedule and coordinate meetings, conference room bookings, and appointments.</li><li>Manage and maintain office and Lunchroom supply inventory and place orders to ensure availability.</li><li>Coordinate facility maintenance, repairs, and vendor relationships</li><li>Assist in preparing reports, presentations, and documents as needed.</li><li>Support Human Resource, Accounting, and other teams with clerical duties, including data entry, filing, and record-keeping.</li><li>Handle inquiries from clients and vendors with professionalism and courtesy.</li><li>Assist in the distribution of internal and external communications as directed by management.</li><li>Prepare and send outgoing packages, ensuring proper documentation and tracking.</li><li>Receive packages and manage their delivery to the appropriate department or personnel.</li><li>Provide support for company events and initiatives, organizing them according to direction with excellence and professionalism to the highest standard.</li><li>Assist in coordinating logistics, communication, and execution of events to ensure their success.</li><li>Undertake other duties and responsibilities as assigned to support company growth.</li></ul>QUALIFICATIONS:<ul><li>High school diploma or equivalent required; an associate degree or equivalent in a related field preferred.</li><li>Fluency in Spanish is required. This includes the ability to speak, read, and write in Spanish effectively to communicate with clients and team members as part of the role.</li><li>1 to 2 years of experience in an administrative or front office role, preferably in a manufacturing or fabrication setting.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks effectively in a fast-paced environment.</li><li>Experience in a fabrication, construction, or industrial environment.</li></ul>COMPETENCIES:<ul><li>Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.</li><li>Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.</li><li>Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.</li><li>Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li><li>Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.</li><li>Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.</li></ul>PHYSICAL DEMANDS AND WORK ENVIRONMENT: <ul><li>Occasionally required to stand</li><li>Occasionally required to walk</li><li>Frequently required to sit</li><li>Frequently required to utilize hand and finger dexterity</li><li>Frequently required to talk or hear</li><li>Occasionally required to lift/push/carry items less than 25 pounds</li></ul>Job Type: Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Office Administrator

37778

Company OverviewDate posted: February 6, 2026Pay: $18.00 - $21.00 per hourJob description:We are looking for a friendly, reliable Dental Front Office Assistant to join our team part-time. This role focuses on scheduling and confirming appointments, welcoming patients, and supporting our front office operations. No prior dental office experience is required- We are happy to train the right person! Dental office experience is a plus, but not required. The person will be working in a modern, state-of-the-art office with a supportive and friendly team environment.Job Type: Part-time but possibly of becoming a full time positionWork Location: In person are looking for providing exceptional dental care and fostering a welcoming environment for patients. Our mission is to improve oral health and enhance smiles through compassionate service and professional excellence.Summary: We are seeking a highly organized and friendly Dental Front Office Administrator and Appointment Scheduler to join our team in the US. This role is vital in ensuring smooth daily operations, excellent patient service, and efficient appointment management, reflecting our commitment to quality care and patient satisfaction.Responsibilities:<ul><li>Schedule, reschedule, and confirm patient appointments efficiently.</li><li>Verify insurance information and process billing accurately.</li><li>Maintain accurate patient records using EMR systems such as Eagle soft.</li><li>Handle phone inquiries with excellent etiquette.</li><li>Assist with administrative tasks including filing, documentation review, and data entry.</li><li>Coordinate with dental staff to ensure smooth clinic operations.</li><li>Uphold HIPAA compliance and safeguard patient confidentiality</li><li>Qualification</li><li>Bilingual abilities are a plus but not required.</li><li>Ability to multitask in a fast-paced environment.</li><li>Strong organizational skills with attention to detail.</li></ul>Job Type: Part-timePay: $18.00 - $21.00 per hourWork Location: In person

Dental Front Office Administrator/Appointment Scheduler

Trozzolo

<div><div><div><div><div>POSITION OVERVIEW 
The Front Desk Office Administrator is responsible for providing a positive experience for clients and visitors while extending vital support to agency management and staff. This role is instrumental in elevating the Trozzolo brand by bringing a sense of professionalism, energy, and hospitality to every interaction. The ideal candidate serves as a central resource for the agency, ensuring a seamless environment where both visitors and colleagues feel comfortable and connected.

POSITION REQUIREMENTS
<ul>
<li>Education/Experience: A minimum of two years of office administrative support is required. Previous agency experience is considered a plus.</li>
<li>Technical Proficiency: Demonstrated understanding of Microsoft Suite, Google Workspace, and various presentation and database software.</li>
<li>Communication Skills: Strong oral and written communication skills with the ability to interact effectively with both clients and colleagues.</li>
<li>Operational Excellence: A serious commitment to detail, accuracy, confidentiality, and quality.</li>
<li>Workflow Management: Ability to handle multiple tasks efficiently and prioritize work to meet deadlines while adjusting readily to changing priorities.</li>
<li>Core Attributes: Must be reliable with a strong work ethic, take initiative, and drive results without being asked.</li>
<li>Schedule: Expected to work eight hours each day, in-office, Monday through Friday, between 8:15 a.m. and 5:15 p.m..</li>
</ul>
POSITION RESPONSIBILITIES
<ul>
<li>Hospitality &amp; Brand Representation: Welcome visitors by phone and in person, ensuring they are comfortable and connected with the proper contact person.</li>
<li>Facility &amp; Resource Management: Maintain the receptionist calendar, coordinate space requirements, and ensure the facility is well-organized and office equipment is in good working order.</li>
<li>Operational Support: Perform accounting support, data entry tasks, and proof service reports for client invoices.</li>
<li>Agency Logistics: Handle all mail and shipping needs and maintain inventory for agency supplies and stationery items.</li>
<li>Internal Relations: Serve as an agency resource to all associates for office needs and maintain internal employee lists and client contact information.</li>
<li>Collaborative Assistance: Support the Office &amp; Events Manager as a backup and assist with coordinating associate/client floral arrangements and gifts.</li>
<li>Strategic Thinking: Proactively identify problems, analyze solutions, and make sound judgments to drive agency results.</li>
<li>Professional Growth: Stay up-to-date with industry trends in administrative and technology tools through ongoing learning.</li>
</ul>
AAP/EEO STATEMENT

Trozzolo is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Trozzolo prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Trozzolo conforms to the spirit as well as to the letter of all applicable laws and regulations.

OTHER DUTIES
<div>
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div></div></div></div><div><div><div><div><div> 
Send your cover letter and resume to careers@trozzolo.com.</div></div></div></div></div></div></div>

Front Desk Office Administrator – Kansas City, MO

Minor Hotels

<div>
 
 Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
 
 
 
 
 
 
 Job Description
 
 
 
 
 You will oversee the day-to-day operations of the Front Office, maintaining Front Office and brand standards and maximizing the quality level of products and services to achieve the highest guest satisfaction. This will include managing the performance of the team members: designing, implementing and monitoring the impact of training (including IT systems and guest service procedures) for all Front Office team members, capturing and implementing best current practice SOPs relating to Front Office operation. Manage the functioning of all departmental team members, facilities, sales and costs, to ensure maximum departmental profit. Drive the implementation of all sales and promotional programmes of the property, taking personal responsibility for driving upselling and ensuring the team has the most up to date knowledge of the property.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &bull; College degree in hotel management or related field
 
 
 &bull; Previous experience in a Front Office management role
 
 
 &bull; Strong commercial/business acumen
 
 
 &bull; Passion for leadership
 
 
 &bull; Fluent in English - both spoken and written
 
 
 
</div>

Front Office Manager

TIVOLI

<div>Company Description 
Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests. 
Job Description 
You will oversee the day-to-day operations of the Front Office, maintaining Front Office and brand standards and maximizing the quality level of products and services to achieve the highest guest satisfaction. This will include managing the performance of the team members: designing, implementing and monitoring the impact of training (including IT systems and guest service procedures) for all Front Office team members, capturing and implementing best current practice SOPs relating to Front Office operation. Manage the functioning of all departmental team members, facilities, sales and costs, to ensure maximum departmental profit. Drive the implementation of all sales and promotional programmes of the property, taking personal responsibility for driving upselling and ensuring the team has the most up to date knowledge of the property. 
Qualifications<ul><li> 
College degree in hotel management or related field</li><li>Previous experience in a Front Office management role</li><li>Strong commercial/business acumen</li><li>Passion for leadership</li><li>Fluent in English - both spoken and written</li></ul></div>

Grand Central Hotel

We are looking for a Front Office Manager who will oversees the entire front office team, and coordinates the activities of the front desk, reservations, concierge and transport services. He or She will work closely with other departments to resolve issues with guests and maintain the property.Duties and Responsibilities<ul><li>Schedules the front office staff.</li><li>Supervises workload during shifts.</li><li>Maintains working relationships and communicates with all departments.</li><li>Verifies that accurate room status information is maintained and properly communicated.</li><li>Resolves guest problems quickly, efficiently, and courteously.</li><li>Updates group information &amp; FIT bookings. Maintains, monitors, and prepares group requirements. Relays information to appropriate personnel.</li><li>Conducts regularly scheduled meetings of front office personnel.</li><li>Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit report and maintain close observation of daily house count.</li><li>Monitor high balance guest and take appropriate action.</li><li>Ensure implementation of all hotel policies and house rules.</li><li>Ensure that front office staffs are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees.</li><li>Review Front office logbook and Guest feedback forms on a daily basis.</li></ul>Skills and Experience<ul><li>3 - 5 years of practical experience in front office position in a hotel in UAE, preferably Dubai</li><li>Good oral and written communication skills</li><li>Strong working knowledge of relevant computer software including MS Office, Opera PMS and payment systems</li><li>Strong presentation and leadership skills and friendly demeanor</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Can join immediately</li></ul>Experience:<ul><li>customer service: 3 years (Required)</li><li>hotel: 3 years (Required)</li></ul>Work Location: In person

Morgans Originals

<div>Company Description 
Portaluna, a Morgans Originals Hotel
Morgans Originals are original hotels with original stories. We stand for vibrancy, intrigue and iconic details, celebrating the feeling of an infinite Friday night, when anything can happen, no matter what day of the week it is. By balancing a refined outlook with the best lifestyle programming, we capture the excitement of being in-the-know - connecting people to the city, the culture and the moment.
This is an exciting new position within Ennismore&rsquo;s growing portfolio of lifestyle brands, representing the first Morgans Originals hotel in Egypt. 
Job Description 
The Front Office Manager is responsible for leading and managing all aspects of the Front Office operations, ensuring an exceptional guest experience while driving efficiency and operational excellence. This role is pivotal during pre-opening to establish service standards, systems, and team culture that reflect the brand&rsquo;s personality and promise.
What you&rsquo;ll do&hellip;
Pre-Opening Responsibilities<ul><li>
Lead the setup of Front Office operations, including recruitment, training, and implementation of SOPs and luxury service standards.</li><li>
Establish operational processes and tools to ensure a seamless guest journey from check-in to check-out.</li><li>
Collaborate with pre-opening teams across departments to align guest experience, reservations, and concierge operations.</li><li>
Train and mentor the Front Office team ahead of the launch to ensure readiness and confidence.</li><li>
Assist in designing reporting and operational dashboards to track KPIs from day one.</li></ul>
Operational Responsibilities<ul><li>
Oversee daily Front Office operations, including Guest Relations, Reception, Concierge, and Bell Services.</li><li>
Ensure service delivery consistently meets Morgans Originals&rsquo; brand standards and exceeds guest expectations.</li><li>
Monitor team performance, scheduling, and departmental budgets to optimize operational efficiency.</li><li>
Handle guest complaints and service recovery with professionalism and urgency.</li><li>
Collaborate with other departments to ensure smooth interdepartmental operations and elevate overall guest experience.</li></ul>
Team Leadership<ul><li>
Lead, mentor, and develop the Front Office team, promoting a culture of service excellence, accountability, and collaboration.</li><li>
Oversee recruitment, onboarding, performance reviews, and ongoing training for the department.</li><li>
Encourage creativity and initiative within the team, recognizing and rewarding outstanding contributions.</li></ul>
Brand &amp; Culture Contribution<ul><li>
Act as an ambassador for the hotel&rsquo;s brand values, ensuring every guest interaction reflects the personality and standards of Portaluna.</li><li>
Support cross-departmental initiatives to enhance the guest experience through operational insights.</li><li>
Promote sustainability and socially responsible practices in line with brand initiatives.</li><li>
Foster a collaborative, inclusive, and innovative culture within the Front Office team.</li></ul> 
Qualifications 
What we&rsquo;re looking for&hellip;<ul><li>
Bachelor&rsquo;s degree in Hospitality, Hotel Management, or a related field.</li><li>
Minimum 5 years&rsquo; experience in Front Office management, preferably within a lifestyle or luxury hotel.</li><li>
Proven expertise in pre-opening hotel operations is highly desirable.</li><li>
Strong leadership, coaching, and people management skills.</li><li>
Excellent communication, interpersonal, and problem-solving abilities.</li><li>
Proficiency with hotel PMS systems (Opera, Protel, or equivalent) and MS Office suite.</li><li>
Fluency in English; additional languages are a plus.</li></ul> 
Additional Information 
What&rsquo;s in it for you...<ul><li>
Lots of opportunity to progress and switch it up as part of a global family of brands.</li><li>
Great healthcare, competitive salary, and some nice extra perks across the Ennismore family of brands!</li><li>
Learning opportunities to broaden your skillset and development that helps you think, make, and thrive at work</li><li>
The opportunity to be yourself and collaborate with other bright minds in a relaxed, innovative culture</li></ul></div>

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