front office administrator

Securiscope Solutions Private Ltd.

<ul><li>Reception &amp; Customer Service</li><li>Greet visitors in a professional and friendly manner.</li><li>Answer and route incoming phone calls; take messages as needed.</li><li>Respond to general inquiries and provide accurate information.</li><li>Administrative Support</li><li>Maintain office calendars, schedule appointments, and coordinate meetings.</li><li>Prepare and distribute correspondence, memos, and reports.</li><li>Assist with data entry, filing, and document management.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Office Coordination</li><li>Maintain the front office area in a clean and organized manner.</li><li>Order and maintain office supplies and equipment.</li><li>Liaise with vendors, service providers, and building management.</li><li>Record Keeping</li><li>Update databases, contact lists, and employee directories.</li><li>Maintain visitor logs and security procedures.</li><li>Help process invoices, expense reports, and basic financial documentation (if required).</li></ul>Job Types: Full-time, Permanent, FresherPay: From &#8377;15,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Paid sick time</li></ul>Work Location: In person

Front Office Administrator

Naveen Rehabilitation

The Front Office Administrator and AccoutantThe person ill be responsible for managing front-desk operations while handlling core accounting tasks. this dual role requires strong communication skills, with excellent knowledge in computer applications.Job Types: Full-time, FresherPay: &#8377;15,000.00 - &#8377;26,130.62 per monthApplication Question(s):<ul><li>Computer Knowledge ?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Work Location: In person

Front Office Admin and Accountant

Prego Italian Restaurant 

Overview We are seeking a highly organized and proactive Arab Office Administrator to oversee daily office operations and support various administrative functions. This role is vital in ensuring the smooth functioning of our office environment, coordinating with team members, managing vendor relationships, and supporting event planning and human resources activities. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and team supervision. This position offers an excellent opportunity for professional growth within a dynamic organization.Duties<ul><li>Manage calendar schedules, appointments, and meetings to ensure efficient time management for staff and leadership</li><li>Oversee front desk operations, including multi-line phone systems, greeting visitors, and maintaining a professional reception area</li><li>Coordinate event planning activities, including logistics, vendor management, and preparation of materials</li><li>Supervise administrative staff and provide training &amp; development to enhance team performance</li><li>Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks or similar software</li><li>Manage human resources functions including payroll processing, employee record keeping, and assisting with onboarding procedures</li><li>Oversee office supply inventory and coordinate vendor relationships for supplies and services</li><li>Maintain filing systems, ensure document accuracy, and support general clerical tasks such as data entry and correspondence</li><li>Assist with budgeting processes and monitor expenses to stay within financial guidelines</li><li>Ensure adherence to office policies and procedures while promoting a positive work environment</li></ul>Experience<ul><li>Proven experience in office administration or office management roles</li><li>Supervising experience preferred, with demonstrated ability to lead a team effectively</li><li>Proficiency in QuickBooks or comparable bookkeeping software</li><li>Strong skills in schedule management, calendar coordination, and multi-line phone systems</li><li>Experience with vendor management, event planning, and human resources functions such as payroll and onboarding</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette</li><li>Strong organizational skills with attention to detail in clerical tasks such as filing and record keeping</li><li>Background in medical office management or related fields is a plus but not required</li><li>Prior experience in training &amp; development within an office setting is advantageous</li><li>Proficient in both English and Arabic</li></ul>This position is integral to maintaining an efficient office environment while supporting the organization&rsquo;s growth objectives. We welcome candidates who are detail-oriented, communicative, organized, and eager to contribute to a collaborative team.Job Type: Full-time

Office Administrator - Arab

Maharaja Agrasen Hospital

1. Administrative &amp; Operational Management<ul><li>Oversee daily administrative functions across departments.</li><li>Ensure smooth patient flow, admissions, discharges, and billing coordination.</li><li>Manage hospital facility operations, including housekeeping, front office, and security.</li><li>Monitor maintenance of hospital infrastructure, equipment, and utilities.</li><li>Implement and upgrade standard operating procedures (SOPs).</li></ul>2. Staff Supervision &amp; Coordination<ul><li>Coordinate with doctors, nurses, and support staff for seamless operations.</li><li>Manage duty rosters, attendance, and staffing requirements.</li><li>Conduct training sessions for administrative and support teams.</li><li>Ensure staff follow organizational policies and service standards.</li></ul>3. Patient Relations &amp; Service Quality<ul><li>Handle escalated patient queries, complaints, and service issues.</li><li>Monitor patient satisfaction and implement improvement initiatives.</li><li>Ensure high service standards at the front desk and waiting areas.</li><li>Coordinate VIP patient handling when required.</li></ul>4. Compliance &amp; Documentation<ul><li>Ensure compliance with healthcare regulations, NABH standards, and statutory requirements.</li><li>Maintain licenses, permits, documentation, and audits.</li><li>Prepare reports for management on operations, staffing, and performance.</li></ul>5. Financial &amp; Inventory Oversight<ul><li>Coordinate with billing, finance, and procurement departments.</li><li>Monitor expense control, budgeting, and resource optimization.</li><li>Oversee inventory of medical and non-medical supplies.</li></ul>6. Coordination With Management<ul><li>Support the Hospital Administrator/Management in planning and execution.</li><li>Participate in strategic meetings, quality councils, and review sessions.</li><li>Assist in new project implementation, expansion, and process improvement.</li></ul>Minimum qualifications<ul><li>Bachelor's Degree: A bachelor's degree is the baseline requirement.</li><li>Fields: Healthcare Administration, Business Administration, Public Health Administration, or a related field.</li><li>7-8 years of experience is mandatory in hospital industry.</li></ul>Interested candidates may call on - 9138638229 , 9138638223.Job Type: Full-timePay: &#8377;50,000.00 - &#8377;60,000.00 per monthWork Location: In person

Opening for Administrative Officer

Silvorn

Job Title: Office AdministratorJob DescriptionWe are looking for a proactive and organized Office Administrator to support our daily administrative and operational tasks. The ideal candidate should have strong communication skills&mdash;especially in English&mdash;and be comfortable handling documentation and computer-based work. This role involves assisting with office maintenance and ensuring smooth coordination within the team.Key Responsibilities<ul><li>Manage day-to-day office operations and ensure smooth functioning of office activities.</li><li>Handle documentation work, filing, and maintaining records accurately.</li><li>Prepare, update, and manage Excel sheets (Excel knowledge is mandatory).</li><li>Draft, send, and manage professional emails (mailing etiquette required).</li><li>Coordinate with internal teams and assist in communication flow.</li><li>Support in organizing meetings, schedules, and office-related tasks.</li><li>Assist in procurement of office supplies and maintain inventory.</li><li>Perform general office maintenance duties as required.</li></ul>Required Skills<ul><li>Excellent communication skills, especially proficiency in English (written and verbal).</li><li>Strong computer knowledge and familiarity with office tools.</li><li>Mandatory knowledge of MS Excel (basic formulas, data entry, formatting).</li><li>Ability to manage emails professionally.</li><li>Good organizational and multitasking abilities.</li><li>Team coordination skills.</li><li>Positive attitude and willingness to learn.</li></ul>Eligibility<ul><li>Educational qualification: MBA Preferable.</li><li>Freshers are welcomed to apply.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;8,000.00 - &#8377;15,000.00 per monthEducation:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Office Administration: 2 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Female Office Administrator

Hilton

<div>Front Office Manager
A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out. 
What will I be doing?
As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel, and the various hotel departments. A Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul><li>
Oversee the entire Front Office operation to maintain high standards</li><li>
Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li><li>
Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li><li>
Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li><li>
Set departmental objectives, work schedules, budgets, policies, and procedures</li><li>
Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li><li>
Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li><li>
Maintain good communication and working relationships with all hotel departments</li><li>
Monitor staffing levels to meet cover business demands</li><li>
Conduct monthly communication meetings and produce minutes</li><li>
Manage staff performance issues in compliance with company policies and procedures</li><li>
Recruit, manage, train and develop the Front Office team</li><li>
Comply with hotel security, fire regulations and all health and safety legislation</li><li>
Act in accordance with policies and procedures when working with front of house equipment and property management systems</li><li>
Assist with other departments, as necessary</li></ul>
What are we looking for? 
Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
A minimum of 3 years of Front Office supervisory experience in the hotel sector
</li><li>High level of commercial awareness and sales capabilities</li><li>
Experience of managing people and developing people</li><li>
Previous experience of managing a department and Profit and Loss account</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Accountable and resilient</li><li>
Commitment to delivering a high level of customer service
</li><li>Flexibility to respond to a variety of work situations</li><li>
Ability to work on your own and as part of a team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Familiar with Property Management Systems</li><li>
A degree or diploma in Hotel Management or equivalent</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Front Office Manager

Minor Hotels

<div>
 
 Rising above the fairways of the LA VIE Club Golf Course, Tivoli Muscat Hotel &amp; Residences is a distinctive new address with a Western lifestyle in the Omani capital. Part of the prestigious LA VIE development, the property offers a sophisticated stay just ten minutes from Muscat International Airport and close to the Oman Convention &amp; Exhibition Centre.
 
 
 
 
 This new-build property will comprise 79 elegant hotel rooms and 100 fully serviced branded residences. Interiors will reflect the elegance of European design with a modern edge, many enjoying impressive views over the course and surrounding hills.
 
 
 
 
 
 
 Job Description
 
 
 
 
 As the
 
 Front Office Manager
 
 of
 
 Tivoli Muscat
 
 , you will lead the Front Office team during the critical pre-opening and post-opening phases of the hotel. You are responsible for ensuring the smooth operation of all Front Office functions including Reception, Guest Relations, Concierge, and Bell Desk. You will be instrumental in setting up SOPs, training staff, and delivering Tivoli&rsquo;s legendary guest service in line with our luxury standards.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Pre-Opening Phase:
 
 
 
 
 <ul>
 <li>
 
 Assist in the recruitment, onboarding, and training of Front Office team members.
 
 
 
 </li>
 <li>
 
 Develop and implement Standard Operating Procedures (SOPs) in line with Tivoli brand guidelines.
 
 
 
 </li>
 <li>
 
 Coordinate with IT and Operations teams for PMS (Property Management System) setup, front desk design, and back-of-house systems.
 
 
 
 </li>
 <li>
 
 Participate in departmental budgeting, resource planning, and forecasting.
 
 
 
 </li>
 <li>
 
 Collaborate with Sales &amp; Marketing for VIP arrival preparations during soft openings and launch.
 
 
 
 </li>
 </ul>
 
 
 Operational Responsibilities (Post-Opening):
 
 
 
 
 <ul>
 <li>
 
 Oversee daily front office operations ensuring a seamless and personalized guest experience.
 
 
 
 </li>
 <li>
 
 Manage the team in delivering high-quality service including check-in/out, guest inquiries, and problem resolution.
 
 
 
 </li>
 <li>
 
 Ensure all guest requests, concerns, and feedback are handled promptly and professionally.
 
 
 
 </li>
 <li>
 
 Maintain strong working relationships with other departments to ensure smooth guest operations.
 
 
 
 </li>
 <li>
 
 Monitor room inventory, rate availability, and front office financial transactions.
 
 
 
 </li>
 <li>
 
 Lead the team by example in grooming, behavior, and service standards.
 
 
 
 </li>
 <li>
 
 Handle VIP guests and special requests with utmost attention and discretion.
 
 
 
 </li>
 </ul>
 
 
 People &amp; Leadership:
 
 
 
 
 <ul>
 <li>
 
 Foster a positive and service-oriented work environment.
 
 
 
 </li>
 <li>
 
 Conduct regular departmental meetings, briefings, and performance reviews.
 
 
 
 </li>
 <li>
 
 Mentor and develop team members for career growth and succession planning.
 
 
 
 </li>
 <li>
 
 Ensure compliance with local labor laws, hotel policies, and Tivoli standards.
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Degree/Diploma in Hospitality Management or related field.
 
 
 
 </li>
 <li>
 
 Minimum
 
 3-5 years
 
 of experience in a similar role in a
 
 luxury or upscale hotel
 
 environment.
 
 
 
 </li>
 <li>
 
 Prior
 
 pre-opening experience
 
 is highly preferred.
 
 
 
 </li>
 <li>
 
 Strong knowledge of OPERA PMS and front office systems.
 
 
 
 </li>
 <li>
 
 Excellent communication, leadership, and organizational skills.
 
 
 
 </li>
 <li>
 
 Fluent in English; Arabic language skills are an advantage.
 
 
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 
 Opportunity to be part of a prestigious hotel launch in Muscat.
 
 
 
 </li>
 <li>
 
 Competitive salary and benefits package.
 
 
 
 </li>
 <li>
 
 Dynamic working environment with career advancement opportunities within Tivoli and Minor Hotels Group.
 
 
 
 </li>
 </ul>
</div>

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