front office administrator

Southern Standard Landscaping

Job Overview We are seeking a dynamic and highly organized Front Office Administrator to be the welcoming face of our organization. This role is vital in ensuring smooth daily operations by managing front desk activities, providing exceptional customer service, and supporting office management functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors and clients calls.Responsibilities<ul><li>Greet visitors, clients, and vendors professionally, ensuring a warm and welcoming atmosphere</li><li>Manage multi-line phone systems, directing calls efficiently and courteously</li><li>Handle all front desk duties, including answering inquiries, scheduling appointments, and providing information</li><li>Maintain organized filing systems, data entry records, and ensure accurate document proofreading</li><li>Support office management tasks such as calendar management, appointment setting, and coordinating meetings</li><li>Utilize computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative functions</li><li>Perform clerical duties, including photocopying, mailing, and managing office supplies inventory</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software when necessary</li><li>Uphold phone etiquette standards while delivering exceptional customer support and support services with accuracy</li></ul>Skills<ul><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Excellent verbal and written communication skills</li><li>Proficiency in computer literacy, including Microsoft Office Suite, Google Workspace, data entry, and proofreading skills</li><li>Experience with front desk operations, office management, or administrative support roles preferred</li><li>Knowledge of multi-line phone systems and professional phone etiquette practices</li><li>Ability to manage calendars efficiently and coordinate appointments or meetings seamlessly</li><li>Familiarity with clerical tasks such as filing, data entry, and document management</li><li>Experience in customer service roles within medical or dental reception settings is a plus</li><li>Strong time management skills with the ability to prioritize tasks effectively</li><li>Personal assistant or medical receptionist experience is advantageous but not required</li></ul>Join us as a Front Office Administrator and become an essential part of our team dedicated to delivering outstanding service while supporting our daily operations. Your energy, organization skills, and commitment will help foster a positive environment for both colleagues and clients!Pay: $16.00 - $20.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you able to work from 8:00 am to 5:00pm?</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Work Location: In person

Front Office Administrator

Sagent Behavioral Health

<div>Job Title: Front Office Administrator

Location: 7300 West 147th Street, Ste 204, Apple Valley, MN 55124

Working Model: Onsite

Employee Type: 1.0 FTE - Full Time

Schedule: Monday through Friday 10:30 AM - 7:30 PM 


At Sagent Behavioral Health, we believe profound change is possible. As one of the largest behavioral health organizations in the Midwest&mdash;with 2,000+ team members across 80+ locations in five states&mdash;we offer the stability and resources to help you thrive. 


Backed by more than 100 years of combined behavioral health experience, Sagent brings together the trusted legacies of Ellie Mental Health, LifeWorks, Nystrom &amp; Associates, Psychiatric Associates, Sandhill Counseling &amp; Consultation, and Vantage Point. 


Here, you'll find a supportive, inclusive culture where you can hone your skills, collaborate with a fantastic team, and build a rewarding career focused on what matters most: helping others find hope. Guided by our HOPE values&mdash;Humility, Optimism, People-Centered, and Ethical Practice&mdash;we provide manageable caseloads, flexible schedules, and compensation options that work for you&mdash;from salary to production-based models. 


As a Front Office Administrator at Sagent Behavioral Health, you will be the first point of contact for patients and strive to deliver a positive and welcoming experience in every interaction. This position plays an important role in the continuity of care by providing administrative support to patients and stakeholders through appointment scheduling, processing paperwork, and handling inquiries. 


Full Time Benefits:
<ul><li>
Medical, Dental, Vision</li><li>
401k, Long Term Disability, Short Term Disability and Life Insurance</li></ul> 

Responsibilities:
<ul><li>
Interacts with all patients and visitors with warmth and professionalism.</li><li>
Check-in patients for appointments, verify demographic information, provide paperwork, and collect payments.</li><li>
Ensure seamless coordination of care by scheduling patient appointments and collaborating with providers using multiple computer systems.</li><li>
Participate in administrative tasks such as electronic filing, scanning, faxing, mailing in a timely manner.</li><li>
Answer inbound and make outbound phone calls while responding to inquiries in a prompt and courteous manner, providing accurate information or triaging as appropriate.</li><li>
Maintain a clean and organized front desk and waiting room space by managing patient paperwork, office supplies, and other amenities.</li><li>
Handle patient concerns and crises with empathy and patience while collaborating with site leadership to resolve, as needed.</li><li>
Attend mandatory meetings and trainings.</li></ul> 


Requirements:
<ul><li>
Highschool diploma or equivalent.</li><li>
Experience working in health care facilities and an interest in behavioral health preferred.</li><li>
Physical requirements include occasionally lifting and moving office supplies which can include reams of paper that weigh up to 50lbs.</li><li>
It is clearly understood that all names and materials seen in this position are strictly and highly confidential due to state and federal regulations on patient privacy. Compliance of all HIPAA related regulations will be strictly enforced by management.</li></ul> 


Compensation:

This is a non-exempt position. Total earnings for this position will start at $16.00 hourly. 

<ul><li>Actual compensation may be determined by various factors such as licensure, experience, skillset, internal equity, schedule and/or location. Estimates are factored on a 1.0 FTE.</li></ul>
<ul><li>Employees in these positions are W2.</li></ul> 


Sagent Behavioral Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</div>

Talent and Beyond LLC

<div>
 
 Our client is looking for a Front office admin for their Plano Office.
 
 
 
 
 
 As a Front office admin, you will be the first point of contact for the Plano Office &mdash; both in person and over the phone. Your friendly personality, strong communication skills, and ability to multitask will help ensure the office runs smoothly while creating a positive experience for all employees
 
 
 
 
 
 
 Job Duties:
 
 
 
 
 
 
 &bull; Answering calls and checking the mailbox
 
 
 &bull; Refilling office supplies as needed
 
 
 &bull; Being available for any in-office USCIS visits
 
 
 &bull; Scanning and forwarding mail to the internal team as directed
 
 
 &bull; Occasionally handling bank, FedEx, or post office runs
 
 
 &bull; Assisting HR with basic data entry and following up on timesheets
 
 
 &bull; Collecting and maintaining simple data/Excel trackers
 
 
 &bull; Helping with In office meetings as needed
 
 
 &bull; Collecting and maintaining simple data/Excel trackers
 
 
 
 
 
 
 
 
 
 Job Type
 
 : In person, Fulltime
 
 
 
 Hours:
 
 Working onsite from 9:30 a.m. to 5:30 p.m. (or 9:00 a.m. to 5:00 p.m.)
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Prior front desk or customer service experience preferred
 </li>
 <li>
 Comfortable using computers and office software
 </li>
 <li>
 Friendly personality
 </li>
 <li>
 Excellent phone etiquette
 </li>
 <li>
 Organized and detail-oriented
 </li>
 <li>
 Ability to multitask and take on responsibilities as needed
 </li>
 <li>
 Willingness to learn
 </li>
 </ul>
 
 
 
 
 If you are looking to start your career and are willing to learn, we would like to talk to you.
 
 
 
</div>

Women's Imaging Specialists

<div>Description:
<ul><li>Welcome patients to our Women&rsquo;s Imaging Specialists facility in a friendly and professional manner</li><li>
Verify patients&rsquo; identity by drivers&rsquo; license and insurance card; verify that insurance is effective</li><li>
Assist patients with intake forms, both paper and electronic</li><li>
Manage the daily appointment schedule and communicate to clinicians any exceptions/additions/inconsistencies to the schedule</li><li>
Make outbound phone calls to remind patients of upcoming appointments; rescheduling appointments when necessary</li><li>
Schedule new and existing patients</li><li>
Scan, fax and file documents as needed assuring all documents are in their proper places</li><li>
Master Infinitt scheduling software</li><li>
Access Excel spreadsheets to add, omit, and create data regarding productivity using Sharepoint</li><li>
Provide patient education when necessary</li><li>
Maintain a clean and orderly waiting room</li><li>
Complete general office duties when assigned</li><li>
Complete all assigned trainings</li></ul>
Requirements:

One (1) year medical office experience
<ul><li>Proficiency in Excel, Outlook, TEAMS, SharePoint, and Word</li><li>
Keen attention to detail</li><li>
Exceptional time management skills</li><li>
Exceptional conflict resolution skills</li><li>
Customer service training, either on-the-job or through a certificate program</li><li>
Ability to travel to other WIS sites on occasion</li><li>
Ability to sit for hours at a time typing on a computer keyboard</li><li>
Ability to walk, bend, and lift up to 20 pounds</li></ul></div>

Saal.ai

<div>
 
 
 Job Description
 
 
 
 
 
 
 
 Reception &amp; Front Desk
 
 
 <ul>
 <li>
 Manage the reception desk and welcome visitors, clients, candidates, and vendors.
 </li>
 <li>
 Answer and route incoming calls, emails, and general enquiries - take accurate messages and follow up as needed.
 </li>
 <li>
 Maintain a tidy, professional reception and meeting room set-up (seating, water, stationery, basic AV readiness).
 </li>
 <li>
 Coordinate incoming/outgoing mail, deliveries, and couriers, including tracking and distribution.
 </li>
 </ul>
 
 
 
 
 
 Executive &amp; Operations Administrative Support
 
 
 <ul>
 <li>
 Provide basic administrative support to the CEO, including scheduling meetings, managing invites, and coordinating diary requirements.
 </li>
 <li>
 Prepare daily/weekly schedule overviews and reminders - flag priorities, clashes, and deadlines.
 </li>
 <li>
 Coordinate meeting logistics (room bookings, attendee confirmations, agenda support, AV set-up, refreshments where required).
 </li>
 <li>
 Capture action points or notes when requested and follow up on outstanding actions to closure.
 </li>
 <li>
 Draft, format, and proofread emails, letters, and routine documents as required.
 </li>
 <li>
 Support Arabic-related documentation as needed, including drafting and reviewing letters in Arabic.
 </li>
 <li>
 Handle confidential information with discretion and maintain organised digital filing.
 </li>
 <li>
 Support basic travel and expense coordination when required.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Act as a coordination point for internal approvals, signatures, and priority requests.
 </li>
 <li>
 Support company-wide events or leadership meetings (e.g., townhalls, client visits) including logistics and attendance tracking.
 </li>
 <li>
 Coordinate onboarding and visitor logistics with HR/Admin (welcome support, meeting room arrangements, basic readiness).
 </li>
 <li>
 Liaise with building management and vendors for office-related service requests and follow-ups.
 </li>
 </ul>
 
 
 
 
 
 Key Skills
 
 
 <ul>
 <li>
 Strong calendar and schedule management skills with high attention to detail.
 </li>
 <li>
 Clear, professional communication in English and Arabic, both verbal and written.
 </li>
 <li>
 Proven ability to handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Strong coordination, follow-through, and stakeholder management; able to chase actions politely but firmly.
 </li>
 <li>
 Highly organised in documentation, record-keeping, and digital filing.
 </li>
 <li>
 Sound judgement with the ability to prioritise effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Tools
 
 
 <ul>
 <li>
 Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) &ndash; strong working knowledge.
 </li>
 <li>
 Basic office systems: visitor logs, email distribution lists, document templates, and trackers.
 </li>
 <li>
 Video conferencing tools: Google Meet / Zoom / MS Teams.
 </li>
 <li>
 Comfortable using systems for routine coordination (e.g., Microsoft Dynamics, Darwinbox) is a plus
 </li>
 </ul>
 
 
</div>

Front Office Administrator (UAE National)

Schold Manufacturing

<div>Join EMI Mills in Grayslake, IL &mdash; Innovators in Industrial Milling &amp; Mixing Equipment Since 1979.
Are you ready to:<ul><li>
Join a small business where your contributions make a real difference?</li><li>
Manage a diverse and engaging workload?</li><li>
Shape your career path and grow to your full potential in a supportive environment?</li></ul>
What You Will Do:<ul><li>
Greet and assist visitors at our facility.</li><li>
Handle incoming calls on our phone system, ensuring effective communication.</li><li>
Perform filing and other clerical duties.</li><li>
Manage bookkeeping tasks including:<ul><li>
Processing payments and invoicing.</li><li>
Handling accounts receivable and payable.</li><li>
Order entry and management in SAGE 50 Accounting System.</li><li>
Vendor purchase orders.</li><li>
Inventory management of components used in assembly.</li></ul></li></ul>
Ideal Qualifications:<ul><li>
You have 3+ years of experience in a professional office environment.</li><li>
Proficient in Microsoft Office and Windows; experience with Sage 50 accounting is a plus.</li><li>
Detail-oriented with a knack for numbers and data management.</li><li>
Proactive, with a strong sense of urgency and excellent prioritization skills.</li><li>
A team player who thrives in busy settings and is ambitious about personal and professional growth.</li></ul>
Why Join EMI Mills?<ul><li>
Work directly with a knowledgeable and experienced management team.</li><li>
Contribute to a variety of projects in a growing company.</li><li>
Enjoy a stable, profitable work environment with dedicated colleagues.</li><li>
Benefit from competitive pay aligned with your skills and experience. (~$20-$30/hr.)</li><li>
Receive comprehensive benefits including performance-based bonuses.</li><li>
Flexible Part Time Schedule</li></ul>
Job Type: Part-Time, Hourly
Work Location: In-Person (Grayslake, IL) 
Flexible around employee schedule. 
Expected ~20 hours/week.</div>

FRONT OFFICE ADMINISTRATOR (Part-Time)

Steinke & Company

Front Office Receptionist &amp; Operations AssociateSteinke &amp; Company &ndash; Tax, Accounting, &amp; Consulting Location: In-Office (North Dakota) Schedule: PT/FT, Flexible, Year-Round (Hours vary seasonally) Compensation: $16&ndash;$24/hour, depending on experienceAbout the RoleSteinke &amp; Company is a tax and accounting firm serving agricultural producers and small business owners nationwide. We are looking for a highly capable Front Office Receptionist &amp; Operations Associate to serve as the face and backbone of our office.This is not a passive front desk role. This position requires strong customer service skills, solid technology fluency, exceptional memory, and self-directed follow-through. You must be comfortable multitasking in a fast-paced office, managing multiple systems at once, and keeping things moving without constant supervision.If you like learning new things, enjoy helping people, and naturally take ownership of tasks until they are complete, this role may be a strong fit.Schedule Requirements<ul><li>May &ndash; November: (Off Season)</li><li>Monday &ndash; Thursday, 9:00am&ndash;3:00pm (Central)</li><li>December &ndash; April (Tax Season): Monday &ndash; Friday, 9:00 am&ndash;4:00 pm (Central)</li><li>Additional hours may be required during peak tax season.</li></ul>Key Responsibilities Front Office &amp; Client Service<ul><li>Greet clients professionally and warmly in person and by phone</li><li>Answer and manage a multi-line phone system</li><li>Transfer calls appropriately, take detailed messages, and ensure follow-through</li><li>Schedule appointments and manage calendars</li><li>Be the first point of contact during tax season</li><li>Help clients log into and navigate our secure client portal</li><li>Send and track client organizers and tax return deliveries</li><li>Maintain professionalism during client interactions</li></ul>You must have excellent memory and follow-up habits. If someone calls, emails, or drops something off, it must be handled or tracked until resolved.Administrative &amp; Office Support<ul><li>File management and document organization (Canopy, Google Drive &amp; internal systems)</li><li>Maintain client records accurately</li><li>Manage calendars (Acuity &amp; Google Calendar)</li><li>Provide general administrative support to the CEO and remote team</li><li>Assist with 1099 entry and other seasonal data entry</li><li>Support monthly bookkeeping clients (QuickBooks Online)</li><li>Record Loom trainings as needed</li></ul>You must be able to juggle multiple active tasks without dropping details.Operations &amp; Systems Support<ul><li>Use and help maintain our CRM and workflow systems (Canopy)</li><li>Help design and implement simple automations and record trainings for the team</li><li>Keep internal processes organized and updated</li><li>Assist with onboarding and offboarding clients</li><li>Maintain standard operating procedures (SOPs) and templates</li></ul>You should be comfortable learning new software and troubleshooting basic issues independently before asking for help.Required Skills &amp; Qualities<ul><li>Strong customer service and interpersonal skills</li><li>Confident, clear communicator (phone and in person)</li><li>Comfortable with technology and cloud-based systems</li><li>Excellent attention to detail</li><li>Strong memory and task follow-through</li><li>Self-directed and able to work independently</li><li>Comfortable working in a busy office with multiple interruptions</li><li>Able to prioritize and shift quickly between tasks</li><li>Professional, calm, and reliable under pressure</li><li>Ability to keep privacy and confidentiality for our clients</li></ul>Preferred (Not Required)<ul><li>Experience in a tax, accounting, legal, or medical office</li><li>Familiarity with QuickBooks Online</li><li>Familiarity with client portals or CRM systems</li><li>Experience during tax season or other seasonal business cycles</li></ul>This Role Is NOT For You If&hellip;<ul><li>You need constant instruction or supervision</li><li>You avoid phones or communication</li><li>You struggle with technology and are scared of AI</li><li>You dislike multitasking</li><li>You have difficulty following through on details</li><li>You prefer slow, repetitive admin work</li><li>You hate people</li></ul>Why Join Us?We serve hardworking business owners and agricultural producers. Our team values professionalism, initiative, and continuous improvement. We are building systems that support both our staff and our clients.If you enjoy being the organized center of a fast-moving office and take pride in keeping things running smoothly, we&rsquo;d love to hear from you.How to ApplySend a short introduction explaining:<ul><li>Your previous administrative or office experience</li><li>What software tools you&rsquo;ve used</li><li>How you stay organized when things get busy</li><li>An example of a time you had to manage multiple tasks at once</li></ul>Bonus: Include a short Loom video explaining how you manage tasks or handle difficult client situations.Job Types: Full-time, Part-timePay: $16.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 4 years (Required)</li></ul>Ability to Commute:<ul><li>Rugby, ND 58368 (Required)</li></ul>Work Location: In person

Front Office Administrator - Tax Office {In person}

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FRONT OFFICE ADMINISTRATOR (Part-Time)

Front Office Administrator - Tax Office {In person}