front office coordinator

Healogics

<div>The rewards at Healogics are immense, starting with the important work we do to change patients&rsquo; lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.<div><div><div><div><div><div><div> 
Think you are a great fit? Learn more about this role here:</div></div></div></div></div></div></div>
Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. 
 
The Clinical Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. This individual serves in a dual administrative/clinical role to streamline workflow in providing effective and exceptional patient care.
 
 
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.<h2 class="jobSectionHeader">
Essential Functions/Responsibilities:</h2>
Administrative Functions:<ul><li>
Coordinates with Center leadership to maximize daily patient census.</li><li>
Actively participates in staff meetings to support key functions within the Center.
</li><li>Greets patients and other visitors, answers and routes calls to appropriate staff.</li><li>
Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model.</li><li>
Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases.</li><li>
Collects and enters patient charges in databases.
</li><li>Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers.
</li><li>Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures.</li><li>
Coordinates/schedules ancillary testing with other hospital departments.</li><li>
Arranges for patient transportation, as needed.
</li><li>Maintains office equipment and supplies as needed, and medical supplies as directed.</li></ul>
Clinical Functions:<ul><li>
Under the direction of the RN/Provider, provides wound-related patient care as approved by hospital protocols, Policies &amp; Procedures and scope of practice and with documented competencies where necessary</li><li>
May assist with intake and discharge within scope of practice and according to hospital bylaws and completion of appropriate skills competencies
</li><li>May perform hyperbaric oxygen therapy related duties, as needed, after completing the required Healogics hyperbaric training and completion of required skills competency
</li><li>May assist in Vein Clinic within scope of practice after Healogics Vein Clinic training completed (if applicable)</li><li>
Gathers patient information.</li><li>
Gathers necessary equipment and supplies for the RN or provider.</li><li>
Reports quality of care issues to Clinical Nurse Manager</li><li>
Communicates as needed with all team members regarding therapeutic interventions to ensure quality of care.</li><li>
May function as a Documentation Assistant (scribe) in accordance with Healogics policy</li><li>
Performs other duties as required.</li></ul>
Required Education, Experience and Credentials:
<ul><li>High School Diploma or General Education Development (GED); Associate&rsquo;s degree preferred</li><li>
Graduate from a Certified Medical Assistant (CMA), Emergency Medical Technician (EMT) or Certified Nursing Assistant (CNA) program approved by the Commission on Accreditation of Allied Health Program (CAAHEP) or by the Accrediting Bureau of Health Education Schools (ABHES).</li><li>
Current CMA, CNA or EMT Certification licensed in the state of employment &ndash; to be maintained throughout the duration of employment in the position</li><li>
Minimum of Two (2) or more years office administration experience is required; Preferably in a medical setting, acute hospital, rehabilitation hospital, or skilled nursing unit.</li><li>
Prior medical coding experience preferred</li></ul>
Required Knowledge, Skills and Abilities:
<ul><li>Demonstrated competency in BLS (Basic Life Support)</li><li>
Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>
Good customer, interpersonal and communication skills, both orally and in writing</li><li>
Organization and time-management skills</li><li>
Basic math skills</li><li>
Attention to details</li><li>
Ability to maintain confidentiality</li><li>
Ability to work in fast paced environment and to work on multiple projects at the same time</li><li>
Ability to work with others and in a team environment</li></ul>
Physical Demands:
<ul><li>Being in a stationary position for extended periods of time (4 hours or more)</li><li>
Viewing computer screen for extended periods of time (4 hours or more)</li><li>
Keying frequently on a computer for 4 hours or more</li><li>
Reading</li><li>
Lifting/moving items up to 75 pounds with equipment assistance</li><li>
Pushing/pulling</li><li>
Bending/stooping</li><li>
Communicating</li><li>
Writing</li><li>
Close, distance and peripheral vision</li><li>
Reaching/grasping/touching with hands</li><li>
Detecting sounds by ear</li><li>
Repetitive motions</li></ul>
Work Environment:
<ul><li>Primarily indoors environment</li><li>
Patient care environment</li><li>
Exposure to Hazards (blood borne pathogens, toxic chemicals, flammable explosive gases, etc)</li><li>
Exposure to mechanical equipment</li><li>
Proximity to moving objects</li></ul>
The hourly rate for this position generally ranges between $16.17-$19.84 Per Hour
This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law.
If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the &ldquo;Jobs Hub&rdquo;.</div>

Part Time Front Office Coordinator - Clinical Certification Required

Build A Head

Job Title: Front Desk Coordinator Company: Build A Head Location: Scottsdale, Arizona, United States Employment Type: Full-Time Salary: $19 - $29 USD per hour (depending on experience) Job Overview Build A Head is seeking a professional and enthusiastic Front Desk Coordinator to join our team in Scottsdale, Arizona. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming atmosphere for our clients, visitors, and staff. At Build a Head, we are dedicated to bringing smiles and excitement to every celebration with our unique custom products. The ideal candidate will be a highly organised, proactive individual who embodies our creative and fun-loving spirit while managing the administrative hub of our office. Responsibilities As a Front Desk Coordinator, your main duties will include: * Greeting clients and visitors with a professional and friendly demeanour. * Answering, screening, and forwarding incoming phone calls in a timely manner. * Managing and distributing incoming and outgoing mail, deliveries, and correspondence. * Maintaining a clean, organised, and welcoming reception and office area. * Providing general administrative support to our team, including scheduling meetings, data entry, and filing. * Assisting with the coordination of company events and special projects. * Monitoring and ordering office supplies to ensure the smooth running of the workplace. * Serving as a central point of information for staff and visitors. Qualifications The successful candidate should possess the following qualifications: * Proven experience in a front desk, receptionist, or similar administrative role. * Exceptional verbal and written communication skills. * Strong organisational and multitasking abilities with a high level of attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * A positive attitude and a professional, customer-focused approach. * The ability to work independently and as part of a team in a dynamic environment. * A proactive mindset with excellent problem-solving skills. What We Offer * A competitive hourly wage of $19 - $29 USD, based on your skills and experience. * A full-time, permanent position. * The opportunity to be a key part of a vibrant and creative company that makes every moment unforgettable. * A supportive and collaborative team environment where your contribution is truly valued.

Front desk coordinator

Tranquility WellSpa

Front office coordinatorTranquility WellSPA is an established, premier Day Spa and Medical Spa in Wexford, PA. We are experiencing exciting growth and seeking to hire a Front Office Receptionist to join our team immediately. This position is part time and includes some evenings and some Saturdays. We are looking for a professional, dependable team player to make our high-end clientele feel comfortable, welcome, and happy while providing exceptional service.The SPA Front Desk Receptionist responsibilities include:<ul><li>Provide excellent customer service</li><li>Intake new clients, schedule appointments and respond to customer needs.</li><li>Answer phone calls, emails, and communicate with clients as necessary.</li><li>Handle the sale of memberships, packages, specials and gift cards as well as maintain a full working knowledge of all products and services offered.</li><li>Assist with promotional programs and special events.</li><li>Assist with office operations: filing, reporting, etc.</li><li>Light housekeeping to maintain office appearance.</li><li>Assist with other clerical duties as necessary.</li></ul>Requirements:<ul><li>Must be self-motivated and possess strong communication skills</li><li>Must be able to multi-task and interact with clients well.</li><li>Previous experience in retail or spa preferred but not required.</li><li>Proficient in the Microsoft suite of products: Office, Word, Excel preferred, not required.</li><li>Previous experience with spa scheduling software preferred but not required.</li><li>High School Diploma or equivalent preferred.</li><li>Desired candidate must be outgoing, positive and professional.</li></ul>Benefits:-Great work environment and a wonderful team of people-Competitive Hourly Rate (Initial Rate $15 per hour)-Benefits such as IRA, life, dental, vision, disability will be discussed during interviews-Discounted spa services and productsQualified applicants please forward resume.Job Type: Part-timeSalary: $15.00 /hourJob Type: Part-timePay: From $15.00 per hourWork Location: In person

SPA Front Desk Receptionist

Southern Sports Medicine Partners

<div>Axis Spine and Pain, a PartnerCare affiliated company, is seeking a full-time Front Desk Coordinator, to join our growing and established practice in Macon, GA.
Our practice focuses on taking care of the patient with a comprehensive plan, delivering high customer service, keeping patients safe and well-informed and reducing patients' pain as much as possible.
We are committed to the betterment of our communities by providing comprehensive pain management care led by interventional pain specialists so that our patients can live their best functional lives. Our team of physicians, nurses, anesthesiologists, and staff are dedicated to ensuring that patients can improve their quality of life with pain relief that involves the use of cutting-edge technology.
We believe we will be successful in our mission by living by a set of values we hold in high regard that drive what we do every day. The values we believe in and that you can count on are:<ul><li>
Compassion. We genuinely care for the well-being of our patients and each other and are committed to supporting each other with kindness and compassion.</li><li>
Accountability. We are dedicated to providing the highest standards of care and being accessible to our patients and each other with integrity and professionalism.</li><li>
Respect. We treat every individual with dignity and foster an environment of diversity, collaboration, and respect ensuring that everyone feels valued and heard.</li><li>
Excellence. We strive for excellence in delivering the best outcomes for our patients and creating a fulfilling work environment that provides opportunities for growth and career advancement.</li></ul>
Together, we will be the most trusted source for pain management care. Our organization will grow rapidly, and we will maintain a culture of high performance.
Success will be the result of the team.
Our Front Office Coordinator is on the front line and the face of our practices. They are our ambassadors and are pivotal in initiating the best possible patient experience. They are responsible for overall front desk activities including management of the reception area and meeting areas, customer service, phones, mail, and office supplies. This position trains, supervises, and schedules administrative volunteers, coordinates front office coverage, and any additional administrative support necessary for the practice.
Tasks and Responsibilities:<ul><li>
Provides exceptional customer service in person and on the phone to patients, families, staff, vendors, and the community.</li><li>
Greeting patients.</li><li>
Collecting patient information.</li><li>
Verifying patient insurance.</li><li>
Maintaining patient accounts and records.</li><li>
Responsible for scheduling new patient appointments and follow up appointments.</li><li>
This role will be cross-trained to perform both front desk and basic medical assistant responsibilities to support clinic operations and patient care.</li><li>
Oversees the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.</li><li>
Upholding PartnerCare&rsquo;s core values of Compassion, Excellence, Integrity, Teamwork, Accountability and Growth Mindset.</li></ul>
PartnerCare offers competitive compensation, superior benefits (medical, dental, vision, 401(k), life/disability insurance), and so much more!
Education and Experience:<ul><li>
High school diploma.</li><li>
Previous work experience preferred.</li><li>
EMR- eClinicalworks preferred.
</li><li>Medical Assisting (preferred)</li></ul>
About the Practice:
Axis Spine &amp; Pain, founded in 2006, has grown into a leading interventional pain management practice in Central Georgia. Axis delivers exceptional patient care and offers minimally invasive treatment options for our patients in Macon, Warner Robins, and Dublin, Georgia. Our team of Board-Certified physicians take a multidisciplinary approach to treating chronic pain so patients can choose from nonsurgical treatment options that offer safe and effective relief rather than having to rely on medications or having to resort to surgery.
Axis Spine &amp; Pain is an affiliate of PartnerCare, a leading provider of interventional pain management and musculoskeletal services headquartered in Tampa, FL. Across over 30 locations in Florida, Georgia, North Carolina, Mississippi, and Tennessee, PartnerCare provides comprehensive care to its patients, offering minimally invasive alternatives to surgery that address the root causes of patients&rsquo; pain and help them live their best lives possible.
PartnerCare is an equal opportunity employer, dedicated to creating a workplace that is free of harassment and discrimination. We base our employment decisions solely on business needs, job requirements, and qualifications. We do not tolerate discrimination or bias based on race, color, creed, sex, sexual orientation, gender identity, age, religion, national origin, citizenship status, disability, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
Please note: We kindly request that third-party recruiters or agencies do not contact us regarding this position. PartnerCare is not seeking external assistance and will not respond to unsolicited outreach or candidate submissions.</div>

Front Desk Coordinator

Premier Physical Therapy

Job Overview:The Front Office Coordinator / Physical Therapy Aide plays a vital role in delivering an exceptional patient experience by supporting both the administrative and clinical operations of the clinic. This position serves as the first point of contact for patients while also assisting the physical therapy team with patient care and clinic flow.The ideal candidate is organized, personable, and dependable, with the ability to multitask in a fast-paced healthcare environment. This role requires strong communication skills, attention to detail, and a willingness to assist wherever needed to ensure efficient daily operations and high-quality patient care.Key Responsibilities for the Front Office<ul><li>Greet patients warmly and professionally upon arrival</li><li>Answer phones, schedule appointments, and manage patient flow</li><li>Send for verification of insurance information and collect copays/payments</li><li>Maintain accurate patient records and documentation</li><li>Communicate with patients regarding appointments, policies, and forms as well as strong communication with the team on patient updates</li><li>Keep the front desk and waiting area organized and presentable</li></ul>Physical Therapy Aide Duties<ul><li>Assist physical therapists with patient set-up and flow</li><li>Prepare treatment areas and equipment before and after sessions</li><li>Clean and sanitize equipment according to clinic protocols</li><li>Monitor patients during exercises as directed by therapists</li><li>Stock supplies and maintain an organized treatment area</li></ul>Qualifications<ul><li>High school diploma or equivalent (required)</li><li>Previous experience in a medical office, physical therapy clinic, or customer service role (preferred)</li><li>Strong communication and interpersonal skills</li><li>Ability to multitask in a fast-paced environment</li><li>Professional, friendly, and dependable demeanor</li><li>Basic computer skills (EMR experience a plus)</li><li>Ability to stand, walk, and assist patients throughout the day</li><li>Interest in healthcare or physical therapy is a plus</li></ul>How to ApplyPlease submit your resume through Indeed. Qualified candidates will be contacted for an interview.Pay: $17.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Rehabilitation Front Desk Coordinator & Aide

Patricia Conn, DDS

THIS IS A PART TIME POSITION: Mon-Weds full days (7:45am-4:45/5:00pm), potential for growth and occasional ThursdaysWe are a busy, patient-centered dental practice looking for a front office/billing coordinator. Your goal is to help keep our office running smoothly.What You'll Do<ul><li>Front Desk Operations: Warmly greet patients, manage check-in/check-out, answer phones, and optimize the daily schedule to reduce open chair time.</li><li>Prior Authorizations: Prepare, submit, and track pre-treatment estimates and prior authorizations to ensure smooth clinical care.</li><li>Claims Management: Aggressively follow up on aging AR, research denied or delayed claims, and submit necessary appeals with proper documentation.</li><li>Billing &amp; Payments: Post daily insurance and patient payments, audit account ledger balances, and handle billing inquiries with empathy. Sending off insurance claims with the proper imaging and narratives.</li><li>Treatment Estimates: Break down complex insurance benefits to present accurate out-of-pocket costs and payment plans to patients.</li></ul>Prefer someone with experience:<ul><li>Baseline Preference: Minimum 1 year of dental office experience is highly preferred to ensure familiarity with dental terminology and workflows.</li><li>Willing to Train: We are fully willing to train the right candidate who possesses a strong work ethic, excellent customer service skills, and a baseline understanding of administrative tasks.</li><li>Training Provided: Comprehensive onboarding and hands-on training will be provided to bridge any knowledge gaps regarding our specific practice management software and office protocols.</li></ul>Benefits<ul><li>Competitive pay based on experience</li><li>Paid time off and paid holidays</li><li>Retirement plan options</li><li>Supportive and collaborative work environment</li><li>No evenings or weekends</li></ul>Pay: $20.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li></ul>Work Location: In person

Dental Receptionist with knowledge of Billing/Insurance

PCI College

Job OverviewWe are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and clients, and support administrative functions across the office. Your enthusiasm and professionalism will help create a positive environment while ensuring smooth daily operations. This paid position offers an excellent opportunity to develop your office management skills and gain valuable experience in a dynamic setting.Responsibilities<ul><li>Greet visitors warmly and direct them appropriately, ensuring a professional and friendly first impression</li><li>Answer multi-line phone systems promptly, providing accurate information or routing calls efficiently</li><li>Manage appointment scheduling and calendar coordination using productivity software and calendar management tools</li><li>Handle data entry tasks with high accuracy, maintaining organized filing systems both digitally and physically</li><li>Support office management activities, including supply inventory, mail distribution, and document preparation</li><li>Assist with client communication by providing excellent customer support and addressing inquiries effectively</li><li>Maintain a tidy reception area, ensuring all office supplies are stocked and equipment is functioning properly</li></ul>Qualifications<ul><li>Proven experience in office administration, clerical work, or front desk roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software</li><li>Excellent computer literacy and technical proficiency in office productivity tools</li><li>Strong phone communication skills with knowledge of multi-line phone systems and phone etiquette</li><li>Bilingual abilities are a plus to serve diverse client needs effectively</li><li>Prior experience with QuickBooks or similar accounting software is advantageous but not required</li><li>Demonstrated ability to manage time efficiently, prioritize tasks, and handle multiple responsibilities simultaneously</li></ul>This role is perfect for motivated individuals who thrive in fast-paced environments, enjoy helping others, and are eager to develop their administrative expertise. Join us to be part of a team that values professionalism, positivity, and proactive service!Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Front Desk Receptionist

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