front office coordinator

Pivot Physical Therapy

<div>Position Overview:
<div>
About Us:</div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: Extraordinary people improving lives.</div><div></div><div> 
Position Summary: 
 
</div>The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).<div></div><div> 
Benefits offered with this full-time position:</div><ul><li>
Medical &amp; Rx, Dental and Vision (eligibility begins day one of employment)</li><li>
HSA, Healthcare FSA, Dependent Care FSA</li><li>
Progyny Fertility Benefit</li><li>
Critical Illness, Accident, &amp; Hospital Indemnity Insurance</li><li>
Company Paid Basic Life / AD&amp;D</li><li>
Supplemental Life Insurance (Employee, Spouse, Child)</li><li>
Company Paid Short-Term &amp; Long-Term Disability</li><li>
Long-Term Disability Buy-Up Option</li><li>
Company Paid Maternity &amp; Parental Leave</li><li>
Adoption &amp; Surrogacy Expense Reimbursement</li><li>
KinderCare Discount</li><li>
Legal &amp; Credit Monitoring</li><li>
15 days PTO (accruing starts immediately upon hire)</li><li>
6 Major Holidays off plus 2 floating holidays yearly</li><li>
Additional compensation opportunities on top of base pay</li><li>
Bereavement Time Off &amp; Resources</li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee Discount Program</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div> 
Essential Duties and Responsibilities:
 
The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</div><ul><li>
Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.</li><li>
Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.</li><li>
Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.</li><li>
Collect time-of-service payments and meet established collection targets to support revenue cycle performance.</li><li>
Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.</li><li>
Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.</li><li>
Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.</li><li>
Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.</li><li>
Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.</li><li>
Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.</li><li>
Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.</li><li>
Organizes activities (e.g., patient&rsquo;s goal celebrations, holiday celebrations) in coordination with the clinical team.</li><li>
Provide Rehab Aide cross training on front office duties.</li></ul><div>
Qualifications:</div>
Education:
High School Diploma or GED 
<ul><li><ul><li>
</li></ul></li><li>
Knowledge and Technical Skills:<ul><li>
Excellent customer service skills</li><li>
Proficient with the use of MS Office, Outlook and Excel
</li><li>Knowledge of healthcare insurance benefits and coverage preferred</li><li>
Experience with requesting and managing customer payments preferred</li></ul></li><li>
Work Experience<ul><li>
1-2 years of customer service required</li><li>
1-2 years of healthcare administration preferred</li></ul></li></ul><div>
Knowledge and Technical Skills:</div><ul><li>
Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
</li><li>Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
</li><li>Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
</li><li>Working knowledge of HIPAA compliance and patient privacy standards
</li><li>Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
</li><li>Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
</li><li>Strong organizational and time management skills with attention to detail and accuracy in data entry
</li><li>Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements</li></ul><div>
Language Skills:</div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div>
Physical Demands:
</div><ul><li>Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.</li><li>
Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li></ul><div>
Work Environment:
</div><ul><li>Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.</li></ul>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.</div>

Front Office Coordinator

Cosmetic Dentistry Associates

<div>Cosmetic Dentistry Associates proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey!
Overview
We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader.
Duties/Responsibilities<ul><li>
Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly.</li><li>
Schedule and confirm patient appointments to maximize the provider schedules.</li><li>
Present treatment plans and financial responsibilities effectively to patients.</li><li>
Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances.</li><li>
Maintain a positive and professional image, both individually and within the workspace.</li><li>
Consistently meet the expectations and responsibilities of the Practice Leader and practice needs.</li><li>
Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization.</li><li>
Other assigned duties and responsibilities per management.</li></ul>
Required Skills/Abilities<ul><li>
Dental office experience preferred.</li><li>
Dentrix experience strongly preferred.</li><li>
Excellent oral and written communication skills.</li><li>
Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures.</li><li>
Facility with Microsoft Office and dental practice management software.</li><li>
Positively contribute to a respectful and collaborative working environment with coworkers.</li><li>
Facilitate patient comfort, care, and satisfaction consistently.</li><li>
Willingness to advance skills through continuing education opportunities.</li><li>
Present to work during scheduled shifts.</li></ul>
Education and Experience<ul><li>
High School Degree.</li><li>
Prior front desk experience in a medical or dental office.</li><li>
People management or staff/ project coordination experience.</li></ul>
Physical Requirements<ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Prolonged periods of periods of standing and bending.</li><li>
Must be able to lift &lt;15 pounds at times.</li></ul>
Benefits for Full-Time Employees*<ul><li>
PTO, paid holidays, office closure days</li><li>
Medical</li><li>
Vision</li><li>
Dental allowance</li><li>
Uniform allowance, as needed</li><li>
401(k) Eligibility</li><li>
And many more!</li></ul>
*Benefits are subject to change and eligibility*
The pay range for this role varies based on experience, credentials, and availability. In addition to competitive compensation, our team members enjoy continuing education opportunities, production-based incentives (when applicable), and clear pathways for growth within the practice.
Our Mission &amp; Values: To make the teams, patients, and practices we support healthier and happier.</div>

Dental Front Office Coordinator

Sapphire Dental Studio

Are you looking to build a long-term career at a high-end practice that values training, dedication, and professional growth? Sapphire Dental Studio is growing, and we are looking for a motivated, &quot;can-do&quot; professional to join our team in a true hybrid role.This position is a strict 50/50 split: you will spend half your time as a front-office administrator and half your time as a clinical back-office assistant. This is the perfect launchpad for someone who wants to master both sides of a dental practice, with the clear opportunity to eventually transition into a permanent, full-time role dedicated entirely to either the front office or the clinical side as our practice expands.The &quot;Right Fit&quot; (What We Are Looking For)We care much more about your attitude, work ethic, and drive than your years of experience. We are looking for:<ul><li>A Natural Professional: You have exceptional communication skills, a warm demeanor, and you naturally speak to patients with the utmost polish and respect.</li><li>Naturally Tidy &amp; Detail-Obsessed: You take pride in your environment. You are organized, neat, and appreciate keeping both clinical treatment rooms and front-desk reception spaces pristine.</li><li>A Hard Worker: You possess a strong work ethic. &quot;That&rsquo;s not my job&quot; isn&rsquo;t in your vocabulary&mdash;you are eager to jump in wherever the team needs you most.</li><li>The Ultimate Multi-Tasker: You can smoothly transition from managing front-office administrative tasks to helping a doctor chairside.</li></ul>Your Responsibilities &amp; TrainingFront-Office Administration (50% of your time):<ul><li>Master patient communication, check-ins, phone etiquette, and scheduling.</li><li>Utilize dental software to manage patient records and provide a luxury front-of-house experience.</li></ul>Clinical Back-Office Assisting (50% of your time):<ul><li>Receive hands-on training to confidently assist our doctors chairside during procedures.</li><li>Learn to navigate modern digital scanning equipment.</li><li>Maintain strict cleanliness protocols, flip treatment rooms efficiently, and keep sterilization running seamlessly.</li></ul>Requirements<ul><li>Dental Assistant Certification: Recent graduates or those with 1&ndash;2 years of experience are encouraged to apply.</li><li>Top-Tier Communication: Incredible phone etiquette and a professional, welcoming presence.</li><li>Reliability &amp; Ambition: We want a reliable, long-term partner who is looking for a career &quot;home&quot; and wants to grow with us.</li></ul>Why Join Sapphire Dental Studio?<ul><li>Future Full-Time Specialization: This role is designed to evolve. As the practice grows, you will have the inside track to transition into a dedicated, full-time role in either the front office or the clinical back office, depending on your strengths and interests.</li><li>Mentorship: Work directly with top-tier clinicians and administrators who are genuinely invested in your professional development.</li><li>High-End Environment: A professional, supportive, and family-oriented atmosphere with a culture focused on excellence.</li><li>Competitive Pay: We reward hard work, loyalty, and dedication.</li></ul>Job Type: Full-timeBenefits are discussed after the 90-day introductory period.Pay: $17.00 - $24.00 per hourEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Dental clinic: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Certified Dental Assistant (Required)</li><li>X-Ray Certification (Required)</li></ul>Work Location: In person

50/50 Clinical Assistant & Front Office Coordinator

Professional Therapy Associates

We are looking for a compassionate, engaged team member who plays a major role in a patient's therapy plan.Job ResponsibilitiesDay to day actions of this position include answering multiple phone lines, checking in and scheduling patients, registering new patients, collecting over-the-counter patient payments, and monitoring patient plans of care.Job Qualifications<ul><li>Great with patients and employees</li><li>Strong ability to multi-task</li><li>Flexible with both hours and tasks</li><li>Reliable, dependable, a fast learner, and hardworking</li><li>Strong organization, multi-tasking, and customer service skills</li><li>Strong interpersonal skills that include the ability to effectively communicate verbally</li><li>Shows initiative and enjoys working as a team player in a fast-paced environment</li><li>Experienced with MS Word and Excel and ability to learn new computer programs</li></ul>This position offers an hourly wage, health benefits, retirement benefits, and paid time off. Contact us today to join the team!Job Type: Full-timePay: $18.00 - $19.50 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Kalispell, MT 59901 (Required)</li></ul>Ability to Relocate:<ul><li>Kalispell, MT 59901: Relocate before starting work (Required)</li></ul>Work Location: In person

Front Office Coordinator- Physical Therapy Clinic

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Construction 
Salary: AED 6,000 &ndash; AED 7,500 per month 
Job Type: Full-Time 

<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a professional and organized Front Desk Coordinator in Abu Dhabi to manage front office operations and provide administrative support within our construction division. The ideal candidate will have experience in front desk management, customer service, office administration, visitor coordination, and communication support. 

<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Manage daily front desk and reception operations</li></ul>
<ul><li>Welcome visitors, clients, contractors, and suppliers professionally</li></ul>
<ul><li>Handle incoming calls, emails, and office correspondence</li></ul>
<ul><li>Coordinate meetings, appointments, and conference room schedules</li></ul>
<ul><li>Maintain visitor logs and office records</li></ul>
<ul><li>Support administrative tasks including filing, data entry, and documentation</li></ul>
<ul><li>Coordinate with construction site teams and office departments</li></ul>
<ul><li>Ensure office supplies and reception area are properly maintained</li></ul>
<ul><li>Provide excellent customer service and communication support</li></ul> 

<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field preferred</li></ul>
<ul><li>Experience in construction or engineering company preferred</li></ul>
<ul><li>Strong communication and interpersonal skills</li></ul>
<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li></ul>
<ul><li>Excellent organizational and multitasking abilities</li></ul>
<ul><li>Professional appearance and customer-focused attitude</li></ul>
<ul><li>UAE experience preferred</li></ul></div>

Front Desk Coordinator

Carlsbad Village Orthodontics

Orthodontic Front Desk / Scheduling CoordinatorWe are a modern, fast-paced orthodontic practice looking for a friendly, organized, and confident Front Desk Coordinator to join our team. If you enjoy working with people and being part of a positive, high-energy office, we&rsquo;d love to meet you!Responsibilities:<ul><li>Greet patients and create a welcoming experience</li><li>Answer phones with professionalism and positivity</li><li>Schedule and manage appointments efficiently</li><li>Assist with insurance and billing</li><li>Discuss and maintain financial arrangements</li></ul>Qualifications:<ul><li>3+ years dental front office experience (orthodontics preferred)</li><li>Strong communication and organizational skills</li><li>Comfortable multitasking in a busy environment</li><li>Positive, team-oriented attitude</li></ul>What We Offer:<ul><li>Competitive pay (based on experience)</li><li>Paid holidays &amp; vacation</li><li>Medical insurance</li><li>Retirement plan</li><li>Orthodontic benefits for you and your family</li></ul>4&ndash;5 days per weekApply: Send resume + brief cover letter with availability. Learn more: https://www.carlsbadvillageortho.comPay: $25.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid orientation</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Retirement plan</li><li>Uniform allowance</li></ul>Work Location: In person

Orthodontic Front Desk / Scheduling Coordinator

Patient Care Coordinator

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