front office coordinator

Pressroom Electronics

Job Summary We are seeking an organized Front Office Coordinator. You will manage front desk operations, coordinate administrative tasks, and provide customer service to clients, and team members. Your communication skills will ensure the smooth functioning of daily office activities, creating a positive environment that supports our team&rsquo;s success. This paid position offers an exciting opportunity to develop your office management skills while contributing to a supportive workplace.Responsibilities<ul><li>Manage some incoming phone calls, handling calls efficiently and professionally using proper phone etiquette</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness</li><li>Maintain organized filing systems, data entry records, and manage various office duties.</li><li>Support office management and general administrative support</li><li>Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Sage to prepare documents.</li><li>Assist with bookkeeping tasks using Sage or similar accounting software as needed for billing or expense tracking.</li><li>Provide customer support by addressing inquiries promptly and professionally via phone or email</li><li>Ensure the office environment remains tidy and organized, including filing documents and managing office supplies</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Proficiency in computer literacy including Microsoft Office (Word, Excel), and data entry tools</li><li>Experience with phones and phone etiquette is essential</li><li>Knowledge of bookkeeping software such as Sage / QuickBooks is advantageous</li><li>Demonstrated customer service skills with a friendly attitude and professional demeanor</li><li>Ability to handle confidential information discreetly while maintaining accuracy in record keeping</li><li>Excellent time management skills with the ability to multitask efficiently.</li></ul>Pay: From $22.50 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Front Office Coordinator

MyCare Medical

<div><div>Job Summary 
The Front Office Coordinator would be responsible for greeting all patients and clinic visitors in a friendly manner, directing them to the appropriate location, and providing general information about the office. The front office activities include receptionist tasks, check-in &amp; check-out processes and referral coordination duties.</div>
<div></div><div>Job Responsibilities</div>
<ul><li>Answering phones efficiently and with the proper etiquette, directing the calls to the appropriate person/department. Updating patient information in computer when necessary</li>
<li>Scheduling new patients, collecting insurance information, filling out proper forms to set up new patient files and preparing file labels</li>
<li>Verifying medical insurance for all appointments (at least one day prior to service) and walk-in patients</li>
<li>Maintaining inventory of new patient forms and office supplies required for front desk activities</li>
<li>Monitoring patient wait time and ensuring physicians' on-time schedule. Prioritizing appointment versus walk-in. Assisting in pulling charts for walk-in patients.</li>
<li>Providing patients the proper documentation for quick referrals using preferred network</li>
<li>Ensuring patients leave with all necessary forms and paperwork (i.e. receipt of visit, lab requisition, prescription, etc.)</li>
<li>Scheduling any necessary follow-up appointments, confirming next days appointments, and also following up on any missed appointments</li>
<li>Respecting and maintaining privacy and dignity of patients to assure client confidentiality at all times 
</li></ul><div>Job Qualifications</div>
<ul><li>High school diploma or equivalent</li>
<li>1 year of experience within a medical office setting</li>
<li>Data entry and typing experience</li>
<li>Bilingual in English/Spanish is preferred</li>
<li>Knowledge of basic medical terminology is preferred</li>
</ul>
<div></div><div>BENEFITS</div>
<ul><li>Comprehensive benefits package, including Health, Vision, Dental, and Life insurances
<ul><li>FSA and Life Assistance Program (EAP)</li>
<li>401(k) Retirement Plan</li>
<li>Health Advocacy, Travel Assistance, and My Secure Advantage</li>
</ul></li><li>PTO Accrual and Holidays</li>
</ul>
<div> 
#ZIP 
#INDNP 
#LI-SW1</div></div>

Tadlock Roofing

<div>Be the Face of the Office
Looking for a customer service job in Tallahassee where you're more than just answering phones?
We're hiring a Front Desk Coordinator / Office Administrator to support our growing roofing team. This role is perfect for candidates with experience in:<ul><li>
Front desk</li><li>
Customer service</li><li>
Administrative assistant roles</li><li>
Dental office / medical office / banking</li></ul>
What You'll Do<ul><li>
Answer incoming calls and assist customers (call center support)</li><li>
Greet walk-in clients and provide excellent customer service</li><li>
Schedule and confirm appointments</li><li>
Perform data entry and manage job files in CRM (AccuLynx)</li><li>
Process paperwork, contracts, and invoices</li><li>
Follow up on payments and customer reviews</li><li>
Keep the office organized and running smoothly</li></ul>
Requirements
Must Have:<ul><li>
1+ year of customer service or front desk experience</li><li>
Comfortable answering phones and handling customer inquiries</li><li>
Basic computer skills (Excel, Word, Outlook)</li><li>
Strong attention to detail and organization</li></ul>
Preferred Experience:<ul><li>
Administrative assistant or office admin experience</li><li>
Dental office, medical office, banking, or retail background</li><li>
Experience with CRM systems (AccuLynx, Salesforce, etc.)</li></ul>
Why Join Tadlock Roofing?<ul><li>
Stable, full-time position with growth potential</li><li>
Fast-paced environment with a supportive team</li><li>
Opportunity to build office and operations experience</li></ul>
What Success Looks Like (First 60 Days)<ul><li>
Confident handling customer calls and scheduling</li><li>
Accurate data entry and document management</li><li>
Ability to navigate systems and support the team independently</li></ul>
We offer:<ul><li>
401(k) matching</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Vision insurance</li></ul>
At Tadlock Roofing, we aim to make a difference in the lives of our employees, the community, and our industry. We are a company that values teamwork, tackles challenges, and serves our customers and the community throughout the state of Florida with top-quality residential and commercial roofing services. Founded in 1980, we have experienced continuous growth through the years and pride ourselves on being one of the premier roofing contractors in the state and named as a &quot;Top 100 Roofing Contractor&quot; in the nation by Roofing Contractor Magazine. Tadlock Roofing participates in E-Verify to confirm employment eligibility.</div>

AuthoraCare Collective

<div>AuthoraCare Collective is currently seeking a Front Office Coordinator - AuthoraCare House Calls Practice. This is a Full-time in office position: Monday - Friday 8:00am - 5:00pm based at our Highpoint office. 


The Front Office Coordinator plays a vital role in supporting the daily operations of the Home-based House Calls Practice. This individual ensures a smooth patient experience by handling scheduling, communication, and front-end coordination for a multidisciplinary care team that provides in-home visits across several geographic regions. 


This is a non-clinical, administrative role focused on timely scheduling, managing incoming and outgoing communication, and serving as a liaison between patients, families, providers, and community partners. The ideal candidate will bring strong organizational skills, a compassionate approach, and a commitment to service excellence that reflects AuthoraCare Collective&rsquo;s mission and values. 


Our team members enjoy the following benefits: Competitive salaries and a comprehensive benefit package which includes:
<ul><li>
Paid time off (PTO) plus 7 paid holidays</li><li>
Medical, dental, vision, disability, and life insurance</li><li>
403B match after 12 months of service.
</li><li>Other benefits include mileage reimbursement, flexible work schedules, professional growth and development opportunities, and employee engagement activities.</li></ul>
Education and Experience:
<ul><li>
High School Diploma or equivalent required; Associate&rsquo;s degree preferred.</li><li>
Minimum 2 years of experience in a medical office or healthcare setting (primary care, or specialty practice preferred).</li><li>
Prior experience with scheduling and patient coordination strongly preferred.</li><li>
Familiarity with EMR systems (Athena preferred).</li><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).</li><li>

 Other: Valid state-issued driver's license required. Must carry automobile liability insurance at limits required by agency. Must have own transportation.</li></ul> 


Primary Responsibilities:

Scheduling and Visit Coordination:
<ul><li>
Schedule new and follow-up appointments for primary care, palliative care, and care management services.</li><li>
Coordinate home-based visits, virtual visits, or telehealth, ensuring provider availability by region.</li><li>
Communicate appointment details to patients and caregivers with clarity and empathy.</li><li>
Maintain provider calendars and schedules across service areas.</li><li>
Completes prior authorizations and conducts insurance verifications.</li><li>
Collects co-pays.</li></ul>

Front Office Operations:
<ul><li>
Serve as the first point of contact for incoming calls related to scheduling and general inquiries.</li><li>
Route clinical calls appropriately and support message triage for care team follow-up.</li><li>
Routing all incoming phone calls, voice messages, and portal messages.</li><li>
Monitor voicemail lines and ensure timely call-backs or resolution.</li><li>
Track and confirm referrals, DME requests, and lab coordination needs with external partners.</li><li>
Support documentation of appointment-related communication within the EMR.</li><li>
Monitor and work non-clinical inbox in EMR.</li></ul>

Care Coordination Support:
<ul><li>
Communicate efficiently with providers, nurses, and social workers to align schedules and ensure continuity of care.</li><li>
Assist with outreach related to new patient intake, rescheduling needs, and documentation follow-up.</li><li>
Support non-clinical workflows related to referrals, intake paperwork, and patient navigation.</li></ul>
Our Mission:
AuthoraCare Collective empowers people to be active participants in their care journey, enabling them to live on their own terms through personalized support for mind, body, and spirit. 


Our patients are always the author of their life story. During a challenging illness, AuthoraCare Collective helps them author more moments that matter, regardless of the stage of their illness or condition. This is captured by our tagline: Your Story. Our Expert Care.</div>

Delhougne Realty Group

Job Summary We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management functions. The ideal candidate will excel in multitasking, possess strong communication skills, and demonstrate proficiency with office technology and administrative tasks. Join us to create a positive first impression and ensure seamless daily operations in a fast-paced environment!Duties<ul><li>Greet visitors, clients, and vendors warmly, ensuring a professional and friendly atmosphere at all times</li><li>Answer and direct multi-line phone systems efficiently, maintaining excellent phone etiquette</li><li>Manage appointment scheduling and calendar coordination for staff and executives</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy</li><li>Maintain organized filing systems, data entry records, and ensure document proofreading for accuracy</li><li>Support office management tasks such as supply inventory, room bookings, and general administrative support</li><li>Utilize computer skills across Microsoft Office Suite, Google Workspace, QuickBooks (if applicable), and other office software to streamline operations</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Exceptional customer service skills with a professional phone etiquette approach</li><li>Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools</li><li>Experience with multi-line phone systems and calendar management software</li><li>Strong organizational skills with keen attention to detail in proofreading and filing tasks</li><li>Excellent time management skills with the ability to prioritize multiple tasks efficiently</li></ul>Join our team to be the cornerstone of our organization&rsquo;s daily success! We value energetic professionals who thrive on providing outstanding support and creating an inviting environment for all visitors and staff. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace!Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Sorren

<div>Our Firm 
Sorren is a top 50 national advisory firm that blends deep expertise with a human-first approach. We don&rsquo;t just work with numbers&mdash;we work with people, building lasting relationships and delivering strategic solutions in accounting, assurance, tax, advisory, and private client services.
At Sorren, we believe that success is a shared journey. Our culture fosters collaboration, innovation, and professional growth, ensuring that every team member has the support and opportunities they need to thrive. We offer a high-performing yet balanced work environment where career development and personal well-being go hand in hand.
We&rsquo;re committed to helping you grow, whether that means advancing your career, expanding your expertise, or achieving a fulfilling work-life balance. Because at Sorren, your success is our success.
Your Journey 
Our team members support the firm by delivering timely, accurate work and maintaining clear communication. They take ownership of their development, seek feedback, and build strong relationships. By managing responsibilities effectively and aligning their efforts with firm values, they establish a foundation for long-term success and growth. All team members are expected to excel in Relationships, Communication, Quality Service, Operational Excellence, and Innovation &amp; Growth, contributing to the firm&rsquo;s success through collaboration, exceptional service, and continuous growth. 
Position Summary:
FRONT OFFICE COORDINATOR 
Location: Greenwood Village, CO. This position is in-office and not remote eligible.<div>
What We're Looking For: 
<ul><li>High school diploma with 2 years minimum previous experience in a front desk/reception professional setting.</li><li>Intermediate skills in both MS Office Suite and Adobe Pro software.</li><li>Ability to operate general office equipment and digital phone systems.</li><li>Previous experience with scheduling software, accounting systems, databases, and document management systems preferred.</li></ul></div>
What You'll Be Doing: 
As a Front Office Coordinator, you will create a positive client impression and ensure clients feel valued when visiting or contacting the firm. Serves as a console/switchboard operator and receives incoming calls as well as walk-ins from customers and other visitors. Checks appointments, offers information and directs calls to the desired person. May perform routine clerical functions.<div>
Essential Duties: 
<ul><li>Greet clients and visitors and provide a welcoming, professional, and positive first impression.</li><li>Client service - address inquiries and resolve issues in a professional and courteous manner. Handle customer complaints or concerns and escalate them when necessary.</li><li>Operate standard office equipment, coordinate catering, schedule appointments.</li><li>Provide general information about Sorren and services, document preparation as needed, maintain and update contact lists, directories, etc.</li><li>Security awareness - notify appropriate personnel of any security concerns or suspicious activity.</li><li>Using digital phone application, field firm incoming calls, voicemail, and faxes and route appropriately.</li><li>Receive, sort, post, and distribute mail and FedEx deliveries daily as needed.</li><li>Assist with client tax document pick-up and signing process.</li><li>Unlock office in the morning and secure/lock in the evening.</li><li>Maintain kitchens; coffee, dishwashers, refrigerator&rsquo;s</li><li>Maintain lobby and main conference room in guest-ready status.</li><li>Maintains confidentiality pertaining to clients and families.</li><li>Maintain accurate client information in firm practice management &amp; tax software.</li><li>Assist with preparation and mail distribution of client engagement letters and project organizers.</li><li>Scan &amp; upload client emails &amp; source documents to file management system and proper tax software.</li><li>Performs other duties as assigned.</li></ul></div>
Pay Range: $22.00 - $26.00 hourly.
Why Choose Us?
At Sorren, we&rsquo;re invested in your growth&mdash;both personally and professionally. We&rsquo;ll support you as you advance in your career while also giving you the flexibility to enjoy life outside of work. We believe balance fuels success, and we&rsquo;ve designed our culture and benefits to reflect that.
What We Offer*:
<ul><li>Generous paid time off</li><li>
Comprehensive medical, dental, and vision coverage, plus life and disability insurance</li><li>
401(k) retirement savings plan</li><li>
Paid holidays, including a firmwide winter break (December 24 &ndash; January 1)</li><li>
Paid parental leave (available after one year of service)</li><li>
Mentorship and career development programs</li><li>
CPA exam support to help you succeed on the path to licensure</li><li>
Firm-sponsored events and spontaneous team activities</li><li>
Celebrations to mark milestones like the end of busy season and the holidays</li></ul><ul><li>Benefits are available to full-time employees regularly scheduled to work at least 30 hours per week.</li></ul><h3 class="jobSectionHeader">
&copy; 2025 &ldquo;Sorren&rdquo; is the brand name under which Sorren CPAs, P.C. and Sorren, Inc. and its subsidiary entities provide professional services. Sorren CPAs P.C. and Sorren, Inc. and its subsidiary entities practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. Sorren CPAs P.C. is a licensed independent CPA firm that provides attest services to its clients, and Sorren, Inc. and its subsidiary entities provide tax and business consulting services to their clients. Sorren, Inc. and its subsidiary entities are not licensed CPA firms.</h3></div>

Athletico Physical Therapy

<div>Position Overview:
<div>
About Us:</div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: Extraordinary people improving lives.</div><div></div><div> 
Position Summary: 
 
</div>The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).<div></div><div> 
Benefits offered with this full-time position:</div><ul><li>
Medical &amp; Rx, Dental and Vision (eligibility begins day one of employment)</li><li>
HSA, Healthcare FSA, Dependent Care FSA</li><li>
Progyny Fertility Benefit</li><li>
Critical Illness, Accident, &amp; Hospital Indemnity Insurance</li><li>
Company Paid Basic Life / AD&amp;D</li><li>
Supplemental Life Insurance (Employee, Spouse, Child)</li><li>
Company Paid Short-Term &amp; Long-Term Disability</li><li>
Long-Term Disability Buy-Up Option</li><li>
Company Paid Maternity &amp; Parental Leave</li><li>
Adoption &amp; Surrogacy Expense Reimbursement</li><li>
KinderCare Discount</li><li>
Legal &amp; Credit Monitoring</li><li>
15 days PTO (accruing starts immediately upon hire)</li><li>
6 Major Holidays off plus 2 floating holidays yearly</li><li>
Additional compensation opportunities on top of base pay</li><li>
Bereavement Time Off &amp; Resources</li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee Discount Program</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div> 
Essential Duties and Responsibilities:
 
The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</div><ul><li>
Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.</li><li>
Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.</li><li>
Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.</li><li>
Collect time-of-service payments and meet established collection targets to support revenue cycle performance.</li><li>
Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.</li><li>
Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.</li><li>
Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.</li><li>
Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.</li><li>
Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.</li><li>
Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.</li><li>
Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.</li><li>
Organizes activities (e.g., patient&rsquo;s goal celebrations, holiday celebrations) in coordination with the clinical team.</li><li>
Provide Rehab Aide cross training on front office duties.</li></ul><div>
Qualifications:</div>
Education:
High School Diploma or GED 
<ul><li><ul><li>
</li></ul></li><li>
Knowledge and Technical Skills:<ul><li>
Excellent customer service skills</li><li>
Proficient with the use of MS Office, Outlook and Excel
</li><li>Knowledge of healthcare insurance benefits and coverage preferred</li><li>
Experience with requesting and managing customer payments preferred</li></ul></li><li>
Work Experience<ul><li>
1-2 years of customer service required</li><li>
1-2 years of healthcare administration preferred</li></ul></li></ul><div>
Knowledge and Technical Skills:</div><ul><li>
Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
</li><li>Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
</li><li>Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
</li><li>Working knowledge of HIPAA compliance and patient privacy standards
</li><li>Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
</li><li>Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
</li><li>Strong organizational and time management skills with attention to detail and accuracy in data entry
</li><li>Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements</li></ul><div>
Language Skills:</div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div>
Physical Demands:
</div><ul><li>Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.</li><li>
Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li></ul><div>
Work Environment:
</div><ul><li>Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.</li></ul>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.</div>

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