front office coordinator

Magnus Dentistry

Front Office Coordinator &ndash; Magnus Dentistry (Part Time 2-3 days)Indianapolis, IN-Fishers, Castleton, GeistWe&rsquo;re looking for a friendly, organized, and reliable Front Office Coordinator to join our family dental practice! We&rsquo;re a solo-doctor office with a close-knit team, amazing patients, and a laid-back yet professional environment. We value teamwork, kindness, and quality care &mdash; and we respect your life outside of work just as much as your time here.Schedule:<ul><li>Part time preferred: Tuesday 8-5, Wednesday 8-2, Thursday 7:30-3:30</li></ul>What you&rsquo;ll do:<ul><li>Welcome and check out patients with a smile</li><li>Manage scheduling, insurance verification, entering EOBS</li><li>Coordinate patient flow and communication with the clinical team</li><li>Treatment planning and discussing financials with patients</li><li>Provide excellent customer service and keep the front running smoothly</li></ul>What we&rsquo;re looking for:<ul><li>Prior dental front office experience preferred</li><li>Knowledge of Eaglesoft and dental insurance experience a plus</li><li>A calm, friendly demeanor when helping patients</li><li>Strong communication and organizational skills</li><li>A team player who takes pride in doing a great job</li></ul>Benefits:&middot; Paid Holidays and PTO available for full time&middot; 401K with match for 3 days a week&middot; Paid day off during birthday month&middot; Dental benefits for you and immediate family&middot; At cost botox and xeominWhy you&rsquo;ll love it here:Supportive, fun, and professional teamWonderful long-term patientsRespectful, family-focused work cultureOpportunities to grow and learnIf you&rsquo;re looking for a positive dental home where you can make a difference and actually enjoy coming to work &mdash; we&rsquo;d love to hear from you!To apply:Please submit your resume and a reason why you&rsquo;re excited to join our team!Pay: $20.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Front Office Coordinator

Naseeb Hospice

Naseeb Hospice is a growing hospice backed by 10+ years of healthcare experience. We are building a strong operational foundation and are seeking a reliable, Front Office Coordinator to manage daily office operations.This role is responsible for keeping the office open, responsive, and organized during posted hours.This is a front office/administrative role first. There may be future opportunities to grow into marketing, but that is not the primary function of this position.Key ResponsibilitiesAnswer and manage incoming phone calls professionallyMaintain consistent office coverage during scheduled hours (non-negotiable)Handle administrative tasks: filing, scanning, organizing documentsAssist with patient intake coordination and basic hospice workflow supportCommunicate with staff, vendors, and general inquiriesKeep the office structured, organized, and running smoothlyRequirementsPrior front office, receptionist, or administrative experience requiredMedical office, hospice, or home health experience strongly preferredStrong phone presence and communication skillsHigh reliability and punctuality (this role depends on consistency)Comfortable working independently with minimal supervisionBasic computer skills (email, document handling, scanning, etc.)Additional InformationExpect lower workload initially as patient volume grows; must be comfortable with downtimeThis role may evolve over time as the company expandsLooking for someone steady, dependable, and long-term.Pay: $18.00 - $22.00 per hourWork Location: In person

Pinnacle Rehabilitation Network

Nashua Physical Therapy is seeking a friendly, organized, and detail-oriented Front Office Coordinator to join our team full-time. This role is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and takes pride in delivering excellent customer service.As the first point of contact for our patients, you&rsquo;ll play a key role in creating a positive and welcoming experience while supporting the administrative side of physical therapy care.What You&rsquo;ll Do:<ul><li>Greet and assist patients with a professional and friendly demeanor</li><li>Manage patient intake, scheduling, and phone communications</li><li>Coordinate referrals, complete insurance verifications, and follow up on insurance authorizations in a timely manner</li><li>Maintain accurate patient records using our practice management software</li><li>Support a smooth and efficient front office workflow</li></ul>What We&rsquo;re Looking For:<ul><li>Strong customer service and communication skills</li><li>Excellent attention to detail and organizational abilities</li><li>Ability to multitask and stay efficient in a busy environment</li><li>Comfortable using computer systems and learning new software</li><li>Prior medical office or administrative experience is a plus, but not required</li></ul>Why Join Us?<ul><li>Supportive, team-oriented work environment</li><li>Meaningful work helping patients on their path to recovery</li><li>Competitive benefits package, including:</li><li>Paid Time Off</li><li>Health, Dental, and Vision Insurance</li><li>401(k)</li></ul>If you&rsquo;re looking for a rewarding role where you can make a difference every day, we&rsquo;d love to hear from you.Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Elite Dental Care

Privately owned dental office in Anaheim, CA; seeking enthusiastic front office team member to join us in a great deal of fun. There are huge advancement opportunities for everyone on our team base on our unique bonus system. - Fast Growing, Top-Quality, Privately Owned Office - Huge Opportunity for Advancement - Limitless Income Potential! - Enjoyable, Respectful &amp; Professional Environment - Full Educational Support &amp; In-Practice Training - Flexible Hours&hellip;With Outstanding Morning &amp; Evening Shifts Available. - Compensation $25-$28/hour&hellip;even more with bonuses &amp; incentives! Preferred experience in the following: dental background, Dentrix software, insurance eligibility check, break down, billing and dental coding, exceptional phone demeanor with billingual skills and scheduling pro. Your role will be vitally important to keep our practice running smoothly and maintain the highest level of dental health for our valued patients. We look forward to hear from you very soon. Please email your resume with contact information.Job Type: Full-timePay: $25.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Experience:<ul><li>Dental front office: 2 years (Required)</li></ul>Work Location: In person

Healing Through Caring Homecare

Job Overview We are seeking a dynamic and organized Intake &amp; Front Office Coordinator to serve as the welcoming face of our healthcare facility. This vital role involves managing patient intake processes, coordinating front desk operations, and ensuring seamless communication between patients, providers, and insurance companies. The ideal candidate will be energetic, detail-oriented, and possess excellent customer service skills to create a positive experience for every visitor and patient. Your proactive approach will help streamline administrative workflows, support clinical staff, and uphold the highest standards of health information management and compliance. Responsibilities<ul><li>Greet patients and visitors warmly, providing exceptional customer service at the front desk</li><li>Verify insurance eligibility and benefits; coordinate with payers to obtain and track initial and ongoing authorizations for skilled nursing and therapy services.</li><li>Work closely with the clinical team to ensure all required documentation is present for a seamless transition to care.</li><li>Collect and review patient documentation, including medical history forms and consent forms, ensuring completeness and accuracy</li><li>Manage multi-line phone systems with professional phone etiquette, directing calls efficiently and recording messages as needed</li><li>Maintain organized medical records and ensure proper filing of patient charts in compliance with HIPAA regulations</li><li>Continuously monitor incoming faxes and digital referral portals to ensure timely processing of new patient inquiries.</li><li>Support clinical staff by preparing intake forms, updating care plans, and reviewing documentation for accuracy</li><li>Utilize computer skills to navigate various EMR systems like AXXESS, Wellsky or Vesta for data entry and record management</li><li>Conduct office management duties including filing, data entry, appointment reminders, and managing office supplies</li></ul>Requirements<ul><li>Minimum of 1&ndash;2 years in healthcare intake, medical front office, or insurance authorization (Home Health experience is a major plus).</li><li>Familiarity with EMR systems such as AXXESS, Vesta, or WellSky, is highly desirable</li><li>Excellent customer service skills with professional phone etiquette and bilingual abilities are a plus</li><li>Ability to handle sensitive patient information in accordance with HIPAA guidelines with discretion and confidentiality</li><li>Proficient computer skills including Microsoft Office Suite (Word, Excel) and office management software</li><li>Basic understanding of medical terminology and Texas-based insurance providers (e.g., Medicare, Medicaid, and private payers).</li><li>Strong organizational skills with attention to detail for documentation review and record keeping</li><li>Ability to manage multiple priorities efficiently in a fast-paced environment</li></ul>Join our team as an Intake &amp; Front Office Coordinator where your energy makes a difference! We value your dedication to delivering outstanding patient service while supporting our clinical operations. This paid position offers an engaging work environment focused on growth, collaboration, and excellence in healthcare administration.Pay: $18.00 - $22.00 per hourWork Location: In person

Intake & Front Office Coordinator

Athletico Physical Therapy

<div>Position Overview:
<div>
About Us:</div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: Extraordinary people improving lives.</div><div></div><div> 
Position Summary: 
 
</div>The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).<div></div><div> 
Benefits offered with this full-time position:</div><ul><li>
Medical &amp; Rx, Dental and Vision (eligibility begins day one of employment)</li><li>
HSA, Healthcare FSA, Dependent Care FSA</li><li>
Progyny Fertility Benefit</li><li>
Critical Illness, Accident, &amp; Hospital Indemnity Insurance</li><li>
Company Paid Basic Life / AD&amp;D</li><li>
Supplemental Life Insurance (Employee, Spouse, Child)</li><li>
Company Paid Short-Term &amp; Long-Term Disability</li><li>
Long-Term Disability Buy-Up Option</li><li>
Company Paid Maternity &amp; Parental Leave</li><li>
Adoption &amp; Surrogacy Expense Reimbursement</li><li>
KinderCare Discount</li><li>
Legal &amp; Credit Monitoring</li><li>
15 days PTO (accruing starts immediately upon hire)</li><li>
6 Major Holidays off plus 2 floating holidays yearly</li><li>
Additional compensation opportunities on top of base pay</li><li>
Bereavement Time Off &amp; Resources</li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee Discount Program</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div> 
Essential Duties and Responsibilities:
 
The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</div><ul><li>
Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.</li><li>
Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.</li><li>
Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.</li><li>
Collect time-of-service payments and meet established collection targets to support revenue cycle performance.</li><li>
Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.</li><li>
Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.</li><li>
Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.</li><li>
Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.</li><li>
Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.</li><li>
Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.</li><li>
Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.</li><li>
Organizes activities (e.g., patient&rsquo;s goal celebrations, holiday celebrations) in coordination with the clinical team.</li><li>
Provide Rehab Aide cross training on front office duties.</li></ul><div>
Qualifications:</div>
Education:
High School Diploma or GED 
<ul><li><ul><li>
</li></ul></li><li>
Knowledge and Technical Skills:<ul><li>
Excellent customer service skills</li><li>
Proficient with the use of MS Office, Outlook and Excel
</li><li>Knowledge of healthcare insurance benefits and coverage preferred</li><li>
Experience with requesting and managing customer payments preferred</li></ul></li><li>
Work Experience<ul><li>
1-2 years of customer service required</li><li>
1-2 years of healthcare administration preferred</li></ul></li></ul><div>
Knowledge and Technical Skills:</div><ul><li>
Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
</li><li>Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
</li><li>Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
</li><li>Working knowledge of HIPAA compliance and patient privacy standards
</li><li>Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
</li><li>Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
</li><li>Strong organizational and time management skills with attention to detail and accuracy in data entry
</li><li>Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements</li></ul><div>
Language Skills:</div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div>
Physical Demands:
</div><ul><li>Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.</li><li>
Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li></ul><div>
Work Environment:
</div><ul><li>Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.</li></ul>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.</div>

Clear Sight Partners

<div>Description:

 The Front Office Coordinator Lead is responsible for managing the front office coordinators, including employee scheduling and staff training. The Lead is the main contact person for all desk staff, physicians with scheduling concerns, as well as patients who need assistance beyond the scope knowledge of the front office staff.
Requirements:

Essential Functions and Responsibilities:<ul><li>
Troubleshoot complex patient scenarios</li><li>
Monitor patient schedule: templating, no-shows, reschedules, etc.</li><li>
Ensure patient referral process is maintained in a timely manner</li><li>
Ensure all patient and doctor record requests are accurate and handled in a timely manner</li><li>
Create employee schedule to ensure sufficient staff is present each day</li><li>
Make sure all daily collections are accurate and accounted for</li><li>
Relay all pertinent policy changes and protocols to Front Office Coordinators, and monitor that new and current protocols are being followed</li><li>
Assist in all essential functions of the front office staff when needed</li><li>
Work closely with other supervisory staff to maintain patient satisfaction and smooth workflow</li><li>
Other duties as assigned by manager or designee</li></ul>
Supervisory Responsibility:<ul><li>
Position reports to Practice Manager or designee</li><li>
Provides lead / support to front office coordinators</li><li>
May be responsible for direct management of front office team.</li></ul>
Working Conditions and Environmental/Physical Demands:<ul><li>
Sedentary work that primarily involves sitting/standing.</li><li>
Moving about to accomplish tasks or moving from one worksite to another.</li><li>
Light work that includes moving objects up to 20 pounds.</li><li>
Communicating with others to exchange information.</li><li>
Repeating motions that may include the wrists, hands and/or fingers.</li><li>
No adverse environmental conditions expected.</li></ul>
Position/Type/ Expected Hours of Work:
Hours of work are generally Monday through Friday starting as early as 7:00 a.m. and working as late as 6 p.m. Shifts will be assigned based on business needs.
Travel:
Some travel may occasionally be required to fill in or train at practice locations
Qualifications:<ul><li>
1 or more years of managerial experience in a medical office setting</li><li>
2-3 years of clerical/reception experience in a medical office setting</li><li>
EMR Experience preferred</li><li>
Ability to type 40 to 50 WPM</li></ul>
Skills and Abilities:<ul><li>
Proficiency with standard office software applications (Outlook, Microsoft Office &reg;)</li><li>
Detail oriented with superior organizational skills</li><li>
Ability to multi-task and work across the organization</li><li>
Excellent communication and interpersonal skills</li><li>
Good at coordinating with others to meet collective goals</li><li>
Proactive and optimistic</li></ul></div>

Front Office Coordinator Lead

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