front office coordinator

Craig Sharp Homes, Inc.

Position OverviewThe Front Desk Coordinator serves as the central communication hub for our residential construction office. This role ensures a professional, organized, and efficient front office environment while providing administrative and project support to construction teams, subcontractors, vendors, and clients. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment with multiple moving parts.Key ResponsibilitiesReception &amp; Client Interaction<ul><li>Welcome homeowners, subcontractors and vendors as they arrive onsite.</li><li>Answer and route calls related to project status, scheduling, deliveries, or warranty inquiries.</li><li>Open all mail upon delivery and distribute in a timely manner.</li></ul>Administrative &amp; Project Support<ul><li>Assist with preparation and organization of project documentation, including permits, plans and job files.</li><li>Maintain digital and physical filing systems for project records, proposals and pertinent documents.</li><li>Support the scheduling of site visits, inspections, client meetings, and contractor appointments.</li><li>Track incoming documents for material delivery tickets to facility</li></ul>Operations &amp; Office Coordination<ul><li>Manage front office supplies and equipment check-in/out logs.</li><li>Coordinate pick-ups and deliveries with suppliers and courier services.</li></ul>Communication &amp; Team Collaboration<ul><li>Maintain accurate contact lists for employees, subcontractors and vendors.</li><li>Relay urgent information to field supervisors or project managers in a timely manner.</li><li>Handle sensitive project information with confidentiality and professionalism.</li></ul>Qualifications<ul><li>High school diploma or equivalent; additional administrative or construction-related coursework a plus.</li><li>Previous experience in construction, property management, or a similar fast-paced office environment preferred.</li><li>Strong communication and customer service skills, especially with homeowners and subcontractors.</li><li>Proficiency with Microsoft Office and (preferred) construction software such as BuilderTrend.</li><li>Ability to multitask, prioritize and stay organized with competing deadlines.</li><li>Strong attention to detail with the ability to read or handle basic construction paperwork.</li></ul>Preferred Skills<ul><li>Familiarity with residential construction terminology and processes.</li><li>Experience handling permits or interacting with city/county building departments.</li><li>Bilingual abilities (Spanish/English often beneficial in construction environments).</li></ul>Working Conditions<ul><li>Office-based role with consistent interaction with field teams.</li><li>Ability to sit, stand, lift plan sets, and move between office and outdoor areas as needed.</li><li>Full-time, on-site position</li><li>Standard business hours between 8am and 5pm daily; attendance is critical in this small office environment</li></ul>Pay: $16.00 - $19.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Front office coordinator-Residential Construction

Beauty Vault Med Spa

About Us Beauty Vault Med Spa is a premier, brand-new med spa in the heart of West Hollywood, CA. We specialize in delivering top-tier aesthetic treatments, skincare solutions, and beauty services to an upscale clientele. With a focus on expert care and personalized attention, we provide an exceptional experience in a luxury setting.Position Overview We are seeking a dynamic and detail-oriented Social Media and Front Office Coordinator to join our team. This dual-role position is perfect for someone passionate about aesthetics and digital marketing, with a knack for organization and exceptional customer service skills.Key ResponsibilitiesSocial Media Management:<ul><li>Create and manage engaging content for our social media platforms, including Instagram, Facebook, and TikTok.</li><li>Schedule, post, and monitor content to ensure a consistent online presence.</li><li>Respond to messages and comments in a timely and professional manner.</li><li>Collaborate with our aesthetic team to capture real-time content, including before-and-after photos and videos of treatments (with client consent).</li><li>Track and report on social media metrics to assess the effectiveness of campaigns.</li></ul>Front Office Duties:<ul><li>Greet and check in clients, ensuring a welcoming and seamless experience.</li><li>Schedule appointments, answer inquiries, and manage phone calls.</li><li>Maintain a clean and organized reception area.</li><li>Process payments and maintain accurate records of transactions.</li><li>Assist in coordinating client flow and treatment schedules.</li></ul>Qualifications<ul><li>Strong understanding of social media platforms and trends, especially in the beauty and wellness industry.</li><li>Experience in a front office or receptionist role, preferably in a spa, med spa, or beauty setting.</li><li>Exceptional communication and organizational skills.</li><li>Proficiency in using scheduling software and office tools (e.g., Microsoft Office, Google Workspace).</li><li>Creative mindset with the ability to generate engaging content and manage a consistent brand voice.</li><li>A friendly, professional demeanor and the ability to work well in a team.</li></ul>Preferred Qualifications<ul><li>Prior experience in social media management for beauty, spa, or wellness businesses.</li><li>Knowledge of aesthetic treatments and skincare.</li><li>Photography and basic photo/video editing skills.</li></ul>Job Types: Full-time, Part-timePay: $24.00 - $30.00 per hourWork Location: In person

Social Media Manager & Front Office Coordinator

Smile Time Orthodontics

Receptionist, Front Office Coordinator - Specialist Orthodontist 4-5 days per week Smile Time Orthodontics, Fremantle, Perth, WA Introduction Smile Time Orthodontics is a well-established specialist orthodontic practice with four offices in metropolitan Perth. We are seeking a lead receptionist to join our team in our Fremantle practice. About Us We are a modern, dynamic, patient-centered practice focused on achieving the best orthodontic results, health care, and service for our patients. We have a highly skilled, experienced, and friendly team. Responsibilities <ul><li>being the first point of contact for new and existing patients, both telephone and email enquiries </li><li>managing the appointment scheduling </li><li>Patient reception and greeting </li><li>Invoicing and receipting payments </li><li>Drafting letters </li><li>Daily banking </li><li>Liaising with other receptionists and treatment coordinators </li> </ul>Requirements <ul><li>a positive, confident and friendly manner and with excellent communication skills </li><li>the ability to work independently and with our team members </li><li>enjoys busy environments and patient communication roles </li><li>previous dental experience preferred </li><li>sound computer/IT skills </li> </ul>Whilst the role is centered in Fremantle, the ability to assist in all four of our Perth practices is required. Shortlisted candidates will be contacted directly.

Receptionist, Front Office Coordinator, Specialist Orthodontist

AECOM

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book. AECOM is currently seeking a professional oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding communication skills, we invite you to apply for this exciting opportunity. Front Desk Operations <ul> <li>Serves as the first point of contact for greeting visitors and callers to the department.</li> <li>Works under general supervision, exercising some judgment in directing and assisting guests.</li> <li>Manages the reception area, ensuring a tidy and organized space.</li> <li>Ensures a welcoming experience for clients and visitors.</li> </ul> Communication <ul> <li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li> <li>Responds to inquiries and provides information about the company to visitors and callers.</li> </ul> Administrative Support <ul> <li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li> <li>Sends and sorts faxes, maintains conference room schedules and appearance.</li> <li>Assists with the preparation for special meetings and events.</li> </ul> Office Coordination <ul> <li>Places service calls for building management, ensuring a well maintained office environment.</li> <li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li> <li>Performs tasks such as typing, mailing, and maintaining office supplies.</li> </ul> Qualifications Minimum Requirements <ul> <li>Minimum of 2 years of experience desired.</li> <li>High school diploma or equivalent.</li> <li>Proven experience in a similar customer facing role.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficient in Microsoft Office Suite.</li> <li>Displays good interpersonal, verbal, and written communication skills.</li> <li>Demonstrates organizational skills to manage various administrative responsibilities.</li> <li>Ability to multitask and prioritize tasks effectively.</li> </ul> As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role. Business Information ReqID: J Business Line: Geography OH Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On Site Equal Opportunity Statement As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Front Office Coordinator - إماراتيين (خلاصة القيد)

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.
AECOM are currently seeking a professional and people-oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding 
communication skills, we invite you to apply for this exciting opportunity.<div> 

Front Desk Operations: 
<ul><li>Serves as the first point of contact for greeting visitors and callers to the department.</li><li>Works under general supervision, exercising some judgment in directing and assisting guests.</li><li>Manages the reception area, ensuring a tidy and organized space.</li><li>Ensures a welcoming experience for clients and visitors.</li></ul>
Communication: 
<ul><li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li><li>Responds to inquiries and provides information about the company to visitors and callers.</li></ul>
Administrative Support: 
<ul><li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li><li>Sends and sorts faxes, maintains conference room schedules and appearance.</li><li>Assists with the preparation for special meetings and events.</li></ul>
Office Coordination: 
<ul><li>Places service calls for building management, ensuring a well-maintained office environment.</li><li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li><li>Performs tasks such as typing, mailing, and maintaining office supplies.</li></ul></div> 
Qualifications<div> 
Minimum Requirements 
<ul><li>Minimum of 2 years of experience desired</li><li>High school diploma or equivalent.</li><li>Proven experience in a similar customer-facing role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Displays good interpersonal, verbal, and written communication skills.</li><li>Demonstrates organizational skills to manage various administrative responsibilities.</li><li>Ability to multitask and prioritize tasks effectively.</li></ul></div><ul><li>As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be</li></ul>
considered for this role. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Maxwell Roofing & Sheet Metal, Inc.

Company OverviewMaxwell Roofing &amp; Sheet Metal, Inc. is one of the most highly respected commercial roofing contractors in Middle Tennessee, specializing in commercial roofing solutions since 1956. We offer excellent pay, a terrific culture, monthly employee grill outs, raffles, awards ceremonies, and gifts to show appreciation for our team. If you desire a position with an amazing culture, and have a small business mentality to do whatever needs done to get the job done, this is the opportunity for you!SummaryThe Front Office HR Coordinator is a dual-focused role that combines responsibilities of maintaining the front office and supporting the operations staff and Human Resources (HR) Department. This position requires a mix of administrative and HR-related tasks, including managing the front desk and office areas, greeting visitors, and assisting with HR functions such as onboarding and maintaining consistent employee records.Responsibilities<ul><li>Maintain reception, kitchen, and storage areas free from clutter</li><li>Answer phones, manage correspondence, greet visitors, and handle incoming / outgoing mail &amp; packages</li><li>Maintain inventory to established par levels for various items (Office &amp; Party supplies, Promotional giveaways, Client gifts, Apparel)</li><li>Assist CEO as needed with various marketing needs</li><li>Plan various Company Events (Christmas, Summer kick-off, Monthly luncheons)</li><li>Provide Sales Event Support (Golf Tournaments, etc.)</li><li>Employee Recognition Status + Awards upkeep</li><li>Assist Controller with various Filings &amp; Reports distributed and filed according to established deadlines</li><li>Retrieve Annual MVR&rsquo;s on all company drivers</li><li>Onboarding and Offboarding Employees</li><li>Employee device issuance &amp; upkeep in MDM systems (MS In Tune, Verizon)</li><li>Payroll assistance to include the setup of employees in various systems &amp; applications, timekeeping maintenance and collection of various approvals</li><li>Assist with various Recruiting activities, to include events coordination where needed</li><li>Maintain &amp; update various company calendars; coordination &amp; reporting of usage/trainings/testing (PTO, Toolbox Talks, PSW training, Drug Free Workplace)</li><li>Assist with Employee Benefits Administration &amp; Reconciliation</li><li>Paylocity Super User - identifying ways to maximize utilization &amp; incorporate full functionality of various HR tracking tools for reviews, KPI&rsquo;s, 1-2-1&rsquo;s, onboarding, offboarding etc.</li><li>Additional responsibilities as required</li></ul>Requirements<ul><li>Bi-Lingual (Written &amp; Verbal Fluency in English / Spanish)</li><li>Excellent verbal and written communication abilities (Teams experience preferable)</li><li>Experience with Paylocity (automations) a HUGE plus!</li><li>Pleasant, dependable and punctual</li><li>Basic data entry skills, with STRONG Attention to detail and accuracy</li><li>Basic Excel skills</li><li>Independent organizational and time management skills</li><li>Background in HR &amp; Payroll preferred</li></ul>If you are ready to join company with tremendous growth potential and terrific culture that values customer relationships and operational excellence, we invite you to apply for the Front Office HR Coordinator position at Maxwell Roofing &amp; Sheet Metal, Inc. today!Job Type: Full-timePay: $22.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Human Resource: 1 year (Preferred)</li><li>Front Office: 3 years (Required)</li><li>Paylocity: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish and English Fluently (Required)</li></ul>Ability to Commute:<ul><li>Nashville, TN 37207 (Required)</li></ul>Work Location: In person

Front Office HR Coordinator

Falcon Group Middle East

About Falcon Geomatics LLC :Falcon Geomatics LLC is a trusted supplier of surveying instruments, GIS solutions, and geospatial services in the UAE and across the Middle East. We provide high-quality products and reliable support to engineering, construction, and mapping professionals.Position Overview:We are looking for a well-organized and proactive Sales Coordinator cum Receptionist to handle customer interactions, sales documentation, and general office coordination. The role involves preparing quotations, processing LPOs, coordinating with suppliers and clients, and managing front desk operations.Key Responsibilities:Sales Coordination:<ul><li>Prepare and send quotations to customers based on inquiries received.</li><li>Process customer purchase orders (LPOs) and coordinate with suppliers for product availability and delivery schedules.</li><li>Prepare sales orders, delivery notes, and invoices in coordination with the accounts and logistics departments.</li><li>Follow up with customers on quotations, orders, and payments.</li><li>Maintain and update customer databases, sales records, and documentation.</li><li>Assist the sales team with tender documentation and submissions when required.</li><li>Coordinate with warehouse/logistics for dispatch and delivery tracking.</li></ul>Reception &amp; Administration:<ul><li>Manage the front desk, greeting visitors and clients professionally.</li><li>Handle incoming calls, emails, and inquiries, and route them appropriately.</li><li>Maintain office supplies and ensure the reception area is tidy and presentable.</li><li>Assist in general administrative and clerical tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>Minimum 1-2 years&rsquo; experience in sales coordination, administration, or front office roles (preferably in trading or equipment supply companies).</li><li>Strong knowledge of quotation and LPO processes.</li><li>Proficiency in MS Office (Word, Excel, Outlook); knowledge of ERP or CRM systems is an advantage.</li><li>Excellent communication and organizational skills.</li><li>Attention to detail and ability to multitask in a fast-paced environment.</li><li>Professional appearance and a customer-oriented attitude.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can You join immediately?</li></ul>

Sales Coordinator cum Receptionist

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10000 front office coordinator jobs NEAR_ME

Front office coordinator-Residential Construction

Social Media Manager & Front Office Coordinator

Receptionist, Front Office Coordinator, Specialist Orthodontist

Front Office Coordinator - إماراتيين (خلاصة القيد)

Front Office Coordinator - إماراتيين (خلاصة القيد)

Front Office HR Coordinator

Sales Coordinator cum Receptionist