front office coordinator

Xclusive Boat Charter llc

Job descriptionWe are looking for a highly proactive Front Office Coordinator for our team.Responsibilities:<ul><li>Greet and assist clients, and visitors in person</li><li>Manage front desk operations, including scheduling appointments, handling inquiries</li><li>Maintain a professional and welcoming reception area.</li><li>Support charter, sales, and yacht management teams</li><li>Update CRM systems and maintain accurate records of client interactions</li><li>Coordinate with marina staff and service providers as needed.</li></ul>Qualifications:<ul><li>Previous front office, receptionist, or administrative experience (yacht or hospitality industry preferred).</li><li>Excellent interpersonal and communication skills.</li><li>Fluent in English; additional languages (e.g., Russian) are a plus.</li><li>Proficient in Microsoft Office Suite; experience with industry-specific CRM or booking systems is an advantage.</li><li>Well-organized, detail-oriented, and able to multitask in a fast-paced environment.</li><li>Professional appearance and customer-focused attitude.</li><li>Discretion and confidentiality when handling sensitive information.</li></ul>Job Types: Full-time, PermanentPay: AED4,500.00 - AED5,000.00 per month

Front Office Coordinator

Athletico Physical Therapy

<div>Position Overview:
<div>
About Us:</div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: Extraordinary people improving lives.</div><div></div><div> 
Position Summary: 
 
</div>The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).<div></div><div> 
Benefits offered with this full-time position:</div><ul><li>
Medical &amp; Rx, Dental and Vision (eligibility begins day one of employment)</li><li>
HSA, Healthcare FSA, Dependent Care FSA</li><li>
Progyny Fertility Benefit</li><li>
Critical Illness, Accident, &amp; Hospital Indemnity Insurance</li><li>
Company Paid Basic Life / AD&amp;D</li><li>
Supplemental Life Insurance (Employee, Spouse, Child)</li><li>
Company Paid Short-Term &amp; Long-Term Disability</li><li>
Long-Term Disability Buy-Up Option</li><li>
Company Paid Maternity &amp; Parental Leave</li><li>
Adoption &amp; Surrogacy Expense Reimbursement</li><li>
KinderCare Discount</li><li>
Legal &amp; Credit Monitoring</li><li>
15 days PTO (accruing starts immediately upon hire)</li><li>
6 Major Holidays off plus 2 floating holidays yearly</li><li>
Additional compensation opportunities on top of base pay</li><li>
Bereavement Time Off &amp; Resources</li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li></ul><ul><li>
Employee Discount Program</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div> 
Essential Duties and Responsibilities:
 
The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</div><ul><li>
Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.</li><li>
Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.</li><li>
Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.</li><li>
Collect time-of-service payments and meet established collection targets to support revenue cycle performance.</li><li>
Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.</li><li>
Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.</li><li>
Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.</li><li>
Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.</li><li>
Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.</li><li>
Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.</li><li>
Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.</li><li>
Organizes activities (e.g., patient&rsquo;s goal celebrations, holiday celebrations) in coordination with the clinical team.</li><li>
Provide Rehab Aide cross training on front office duties.</li></ul><div>
Qualifications:</div>
Education:
High School Diploma or GED 
<ul><li><ul><li>
</li></ul></li><li>
Knowledge and Technical Skills:<ul><li>
Excellent customer service skills</li><li>
Proficient with the use of MS Office, Outlook and Excel
</li><li>Knowledge of healthcare insurance benefits and coverage preferred</li><li>
Experience with requesting and managing customer payments preferred</li></ul></li><li>
Work Experience<ul><li>
1-2 years of customer service required</li><li>
1-2 years of healthcare administration preferred</li></ul></li></ul><div>
Knowledge and Technical Skills:</div><ul><li>
Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
</li><li>Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
</li><li>Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
</li><li>Working knowledge of HIPAA compliance and patient privacy standards
</li><li>Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
</li><li>Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
</li><li>Strong organizational and time management skills with attention to detail and accuracy in data entry
</li><li>Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements</li></ul><div>
Language Skills:</div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div>
Physical Demands:
</div><ul><li>Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.</li><li>
Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li></ul><div>
Work Environment:
</div><ul><li>Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.</li></ul>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.</div>

Kolbe Striping

<div>Purpose of position: Manage daily office activities and responsibilities with various Kolbe Striping personnel to assist with needs as they arise. Identify processes and improve efficiencies of position. Offer outstanding customer service for clients, visitors, and employees.
Essential duties/responsibilities:<ul><li>
Front Desk:<ul><li>
Responsible for all aspects of the front desk/reception
</li><li>Answer incoming telephone calls and forwards calls to appropriate personnel or department.</li><li>
Provide Customer Service to Contractors and Clients; ensuring follow-through on problems encountered, questions asked, or issues identified.</li><li>
Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel.</li><li>
Receives, sorts, and routes all incoming mail and outgoing mail</li><li>
Handles all office shipping (USPS, UPS, FedEx, and other carriers)</li><li>
Keep Accounts Payable, Accounts Receivable, Payroll, and Human Resources filing up to date</li><li>
Maintain reception/front desk SOP documents and templates
</li><li>Schedule regular maintenance and emergency maintenance as necessary for all office equipment, break room equipment, and any other equipment/appliances
</li><li>Orders, receives, and maintains all office, cleaning, and kitchen supplies</li><li>
Ensure front desk, conference room, kitchen, and supply room are clean, stocked and orderly</li><li>
Maintain yearly, purge, archive, and upkeep of records management process, vehicle photos for files
</li><li>Assist all office personnel with various tasks as necessary
</li></ul></li><li>Human Resources Department:<ul><li>
Order and deliver motor vehicle reports through MVR system
</li><li>Create and maintain personnel files electronically</li><li>
Assist with making employee new hire packets</li><li>
Assist with maintaining I-9s for new employees and archive of termed employees</li><li>
Gather and distribute job sheets to payroll, billing and PM&rsquo;s
</li></ul></li><li>Production Department:<ul><li>
Create new Job Packs (for customers and managers), Daily job packs (for crews), certificate of compliance (COC's), and Certificate of Insurance (COI's)
</li><li>Handle hotel reservations for crews and project managers
</li><li>Order supplies/consumables as needed</li><li>
Become an Authorizing Agent for airport security access</li><li>
Schedule employee airport badging appointments
</li><li>Schedule training/certification classes for Traffic Control, Flagger, CDL, First Aid, etc.</li><li>
Maintain spreadsheet for driver certification renewals, driver expiration and medical exams</li><li>
Work with Project Managers and Operations Manager to schedule pre-con meetings
</li></ul></li></ul><ul><li>Accounting Department:<ul><li>
Scan and Enter A/P invoices, statements, packing slips, POs, W-9s
</li><li>Scan all incoming checks for daily cash receipts (A/R)</li><li>
Check and balance credit card statements
</li><li>Vouch and Code A/P invoices if necessary</li></ul></li><li>
Other business/property
<ul><li>When necessary, schedule for pick-ups, deliveries and repairs, etc.</li><li>
Monitor, issue and maintain security access</li><li>
Maintain driver files</li><li>
Register new DOT personnel in Federal database and update annually</li><li>
</li></ul></li></ul>Knowledge, skills and abilities<ul><li>
Excellent customer service skills, attendance and punctuality
</li><li>Superior organization and communication skills</li><li>
Excellent time management and prioritization skills</li><li>
Ability to operate computer and various computer/web-based programs</li><li>
Proficiency with Microsoft office products
</li><li>Knowledge of the safe and efficient use of office equipment such as computers, printers, copiers, phones, etc.</li><li>
Ability to operate multiline phone
</li><li>Accounts Payable and/or Human Resources department experience helpful</li></ul>
Training/Education:<ul><li>
High school diploma or equivalent</li></ul>
Working Environment:<ul><li>
Indoor environment with regulated temperature and minimal noise.</li><li>
May be exposed to moving vehicles, moving parts, exhaust and fumes</li></ul>
Physical Activities:<ul><li>
Prolonged sitting, standing and bending, reaching, crawling, climbing, grasping, kneeling, squatting, and twisting.</li><li>
Often includes lifting, carrying, pushing and pulling items up to 25 pounds</li></ul>
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job
Kolbe Striping is proud to be an Equal Opportunity Employer and provide a workplace free of drugs.</div>

TJ Samson Community Hospital

<div>JOB SUMMARY

Ensures that front office operations for the Holistic Health Clinic run smoothly and efficiently. Primary responsibilities include greeting clients, registration, scheduling appointments, answering phone calls, processing payments, assisting with product sales and education, maintain inventory and handling sensitive information. Contributes and assists providers and staff to create timely, accurate, and quality client experience. The Front Office Coordinator must be personable, presentable, and organized.

JOB REQUIREMENTS

Minimum Education

&sect; High School Diploma, required

&sect; Associate&rsquo;s or Bachelor&rsquo;s Degree, preferred

Minimum Work Experience

&sect; Previous health coaching or office experience, preferred

Required Skills

&sect; Excellent communication skills

&sect; Basic computer skills required

&sect; Proficient in data entry

&sect; Excellent multi tasker

&sect; Ability to work independently as well as team setting

&sect; Exemplary customer service skills

FUNCTIONAL DEMANDS

Physical Requirements

Sitting - 16-31%

Walking - Greater than 32%

Standing - Greater than 32%

Bending/Squatting - 16-31%

Climbing/Kneeling - 16-31%

Twisting - 16-31%

OSHA Category

Minimal potential for direct body fluid exposure

Visual and Hearing Requirements

Must be able to hear clearly with assistance.

Must be able to see with corrective eyewear.

Other Physical/Environmental Demands

Lifting - 0-50lbs, 50lbs or more with assistance

Carrying - 0-50lbs, 50lbs or more with assistance

Pulling - up to 100lbs

Pushing - up to 100lbs

LEADERSHIP CAPABILITIES

Supports the hospital Mission, Service and Values.

ESSENTIAL FUNCTIONS

&sect; Provides exceptional customer service in person and on the phone to clients, staff, and vendors

&sect; Knowledgeable of all services rendered and products offered

&sect; Schedules client appointments and coordinates reminders

&sect; Coordinates check in and check out; welcoming and assisting clients

&sect; Collects and processes all payment transactions
&sect; Responds to client issues and returns calls and emails to clients in a prompt manner

&sect; Promotes retail sales and treatments

&sect; Manages EMR platform

&sect; Manages inventory and reports itemized list to Office Manager

&sect; Coordinates small projects

&sect; Other duties as assigned</div>

Front Office Coordinator - Holistic Health

Blue Ocean Digital Agency

We are seeking a high-energy, multi-talented Front Office Coordinator to be the face (and voice) of our practice. This isn't just a receptionist role; you will be the bridge between clinical excellence and patient engagement. You will manage the patient lifecycle&mdash;from the first phone call to post-appointment follow-ups&mdash;while driving our clinic&rsquo;s digital presence through social media and content creation.Key Responsibilities<ul><li>Patient Concierge: Handle high-volume calls, schedule appointments, and master the art of the &quot;follow-up&quot; for no-shows and cancellations.</li><li>CRM Management: Maintain meticulous patient records, ensuring history and preferences are updated for a personalized experience.</li><li>Digital Growth: Execute email marketing campaigns, manage social media platforms, and write engaging, SEO-friendly blogs for the clinic website.</li><li>Clinical Liaison: Work seamlessly with our diverse team, including General Dentists, Periodontists, Hygienists, and back-office staff.</li></ul>Qualifications &amp; Requirements<ul><li>Clinical Foundation: A Dental Diploma or Degree is required. You must speak the &quot;language of dentistry&quot; fluently.</li><li>Marketing Experience: At least 1 year of digital marketing experience, specifically with email platforms and social media management.</li><li>Tech Savvy: Proficiency in Dental CRM software (e.g., Dentrix, Open Dental, or Curve) and marketing tools.</li><li>Communication Pro: Fluent in US English with exceptional writing skills. You should be equally charming over the phone, via text, and in professional emails.</li><li>Soft Skills: A &quot;quick learner&quot; mindset with the ability to pivot between administrative tasks and creative marketing.</li></ul>Why Join Us?You will be part of a collaborative, diverse work environment that values professional growth. We offer a fast-paced setting where your marketing ideas will directly impact the clinic&rsquo;s success.Job Type: Contract Contract length: 12 monthsPay: Rs180,000.00 - Rs250,000.00 per monthWork Location: Remote

Dental Front Office Coordinator & Marketing Specialist

Jeffries Real Estate

The duties of your new job will include:1. Maintaining the CEO's office to ensure a conducive work environment.2. Handling various monetary transactions, including cheque and cash deposits and dues reports in cooperation with the HR and Accounting Officer.3. Following up for agents to viewing appointments and capturing property photos.4. Providing transportation support for our staff.5. Provide administrative support.6. Organize and maintain files, records, and documentation.7. Coordinate office events and manage office supplies and inventory.8. Greet and assist visitors, answer phone calls, and direct inquiries to the appropriate personnel.9. Handle inquiries and provide basic information to clients or visitors.10. Answer and direct incoming calls/messages and maintenance requests to relevant employees.11. Manage the company social media pages and answer the inquiries related to them.12. Writing contracts, Receiving rental/commission cash/cheques and reporting everyday sales to HR &amp; Accounting Officer.13. Any Other Related Duties the Management Required.Job Type: Full-timePay: From QAR3,500.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Admin: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>Qatari Driving License (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Female Front Office Coordinator "Arabic"

Bontrager Family Dentistry LLC

Job description:Are you a people person with a heart for service and a love for details? LaGrange Family Dentistry is seeking a Front Desk Care Coordinator who brings positive energy, organizational excellence, and top-tier communication to our team.As the first and last impression of our office, you'll play a key role in creating an outstanding patient experience&mdash;both over the phone and in person.Your Mission:To welcome every patient like family, coordinate their care with compassion and clarity, and keep the front office running smoothly with grace under pressure.Key Responsibilities:<ul><li>Greet patients with warmth and professionalism in person and on the phone</li><li>Schedule and confirm appointments to maximize daily efficiency</li><li>Explain treatment plans and financial options clearly</li><li>Accurately input patient information and insurance details</li><li>Collect and process payments with a friendly, confident demeanor</li><li>Communicate with the clinical team to ensure seamless handoffs</li><li>Maintain a clean and organized front office environment</li><li>Be an ambassador of our mission and values to every patient you serve</li></ul>What We're Looking For:<ul><li>1+ year of experience in a dental or medical front office setting (preferred)</li><li>Strong interpersonal and communication skills</li><li>Organized, detail-oriented, and able to multitask in a fast-paced environment</li><li>Proficiency in dental software (Dentrix Ascend a plus)</li><li>A positive, faith-driven attitude and a heart for helping others</li><li>Willingness to grow, learn, and be a part of a collaborative and joyful team</li></ul>What We Offer:<ul><li>Competitive hourly pay based on experience</li><li>Full-time benefits (Dental, PTO, 401k, Life, Disability)</li><li>A supportive, mission-minded team culture</li><li>Opportunities for professional growth and training</li><li>A workplace where your presence makes a real difference</li></ul>How to Apply:If you love people, value purpose-driven work, and enjoy bringing structure and calm to a busy front desk&mdash;we&rsquo;d love to meet you!Job Type: Full-timeBenefits:<ul><li>401(k) matching</li><li>Continuing education credits</li><li>Dental Coverage</li><li>Employee discount</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Paid training</li><li>Professional development assistance</li><li>Uniform allowance</li></ul>Pay: $15.00 - $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Care Coordinator

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Front Office Coordinator

Front Office Coordinator

Front Office Coordinator

Front Office Coordinator - Holistic Health

Dental Front Office Coordinator & Marketing Specialist

Female Front Office Coordinator "Arabic"

Front Desk Care Coordinator