front office coordinator

Ability Rehabilitation

<div>Company Description 
Ability Rehabilitation believes in placing the well-being of our patients first. We accomplish this by carefully selecting compassionate, dedicated, and team-oriented staff. Our company is therapist owned with over 20 years of qualified therapy experience. Step inside our locations, and you will feel a culture of care, professionalism, and human connection. We serve communities in nine counties, with a total of 23 outpatient clinics, and we are still growing, so join our company and grow with us! 
Job Description 
Ability Rehabilitation is seeking a Full-Time Front Office Coordinator who will be responsible for handling all functions necessary for an efficient and productive flow of patients between check-in, treatment, and check-outs to join our friendly, fun, and family-oriented team.<ul><li>
Greet patients and provide outstanding customer service</li><li>
Answer phones</li><li>
Electronic scheduling/book appointments</li><li>
Data entry</li><li>
Validate current personal and financial information</li><li>
Verify insurance benefits</li><li>
Charge tickets</li><li>
Collecting money over the counter</li><li>
Faxing, filing, and performing any other duties assigned</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent</li><li>
1+ years of previous knowledge in a medical front office</li><li>
Excellent telephone skills</li><li>
Proficient in Word and Excel</li><li>
Previous experience with medical software preferred</li><li>
Team player attitude and energetic with a focus on excellent customer service</li><li>
Available and flexible with your hours</li><li>
Close attention to detail</li><li>
Great time management and organizational skills</li></ul> 

Additional Information 
At Ability Rehabilitation, we believe in fostering a rewarding and supportive work environment. We offer:<ul><li>
Competitive salary</li><li>
Excellent benefits package including 401k, health, dental, vision, and generous paid time off</li><li>
Multiple opportunities for professional development, specialization, and leadership</li><li>
Employee discount plans</li><li>
Employee Assistance Program (EAP)</li><li>
Investment from a company that wants you to succeed and thrive</li></ul></div>

Front Office Coordinator

Action Resource Management

We are looking for a coordinator to help manage our front desk on a daily basis and to perform a variety of clerical tasks. As a coordinator, you will be the first point of contact for our company. Our coordinators duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Multitasking skills are essential for this position. Ultimately, a coordinators duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Bilingual Spanish/English a must or MandarinResponsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>May update calendars and schedule meetings</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>Skills<ul><li>Proven work experience as a Receptionist, Front Office Representative or similar role</li><li>Proficiency in Microsoft Office Suite</li><li>Hands-on experience with office equipment (e.g. fax machines and printers)</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree;</li></ul>Job Types: Full-time, Temp-to-hirePay: $17.50 - $18.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Hingham

Job Type: full timeOverview:Come work with Hingham's finest, dental team. We are a busy general dental practice seeking an experienced dental office Front Desk Coordinator to join our team. The ideal candidate will be organized, customer service-oriented, and proficient in managing front desk operations in a dental office setting. Applicants must be friendly and possess a strong work ethic. Main job responsibilities include, filing dental insurance claims; maintaining the schedule and collecting co- payments. We offer a competitive salary. Please e-mail your resume. Qualified candidates will be contacted to schedule an interview.Responsibilities: - Manage the front desk activities including answering phones emails, and text messages, scheduling appointments, collecting acopayments and greeting patients. - - Coordinate patient check-in and check-out processes efficiently. Skills: - Strong organizational skills to manage front office operations effectively. - Excellent customer service abilities to provide a welcoming environment for patients. - Experience working at the front desk dental office is preferred. -Knowledge of Dentrix software helpful - Familiarity with dental receptionist duties would be advantageous.Pay: From $28.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Experience:<ul><li>Dental office: 1 year (Required)</li></ul>Work Location: In person

Dental Front Office Coordinator

Therapeutic Rehab Specialists

Job SummaryTherapeutic Rehabilitation Specialists, with offices located in both Brandon and Lakeland is an established provider with modern facilities and a large client base providing treatment plans ranging from wellness and sports medicine to work related injuries. We offer a positive, team-focused environment with career growth potential. At this time we have an immediate opening for an experienced and qualified Front Office Coordinator / Medical Assistant to join our practice, handle the Front Office procedures along with other rehab assistant duties as necessary.To be considered, qualified applicants must have a minimum of 1 year or more of verifiable experience with:<ul><li>Medical Front Office (scheduling, insurance verification/billing, data entry, medical procedures)</li><li>Physical Therapy Procedures</li><li>Phlebotomy Procedures desired</li><li>Professional conduct with therapists and clients</li><li>Social Media knowledge for clinic marketing</li><li>Bi-Lingual English / Spanish speaking is desired.</li></ul>This position is a part to full-time 3-4 days a week position following completion of the initial employment period and after a 1 year period will be eligible for a Retirement plan (with employer contributions). If at a full time work schedule occurs a generous benefits package is available. You must have a somewhat flexible schedule with the ability to work till 6:30/7:00 p.m. 2-3 nights a week . Typical weeks would be 25-36 hours. Would like the employee to have the ability to cover 1 day a week in our Brandon office as needed for vacations and possibly more when needed. We offer competitive wages a bonus plan and pleasant work conditions.Starting pay is between $16-19/hr. depending on experience.Interested and qualified candidates are urged to submit their resume and statement of interest personally and in full confidence directly through Indeed. All replies will be held strictly confidential and we look forward to speaking with qualified and experienced candidates for immediate consideration. No phone calls please, otherwise it will mean an automatic rejection of your application. Once again do not apply if you do not have at least 1 year of medical office training for the position and Spanish speaking is preferred. We will notify all qualified candidates directly.TRSJob Type: Part timeResponsibilities and Duties<ul><li>Medical Front Office (scheduling, insurance verification/billing, data entry, medical procedures)</li><li>Physical Therapy Procedures</li><li>Phlebotomy Procedures desired</li><li>Professional conduct with therapists and clients</li><li>Social Media knowledge for clinic marketing</li><li>Bi-Lingual English / Spanish speaking preferred.</li></ul>Job Type: Part-timePay: $16.00 - $19.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Referral program</li><li>Retirement plan</li></ul>Experience:<ul><li>Medical office: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>License/Certification:<ul><li>Certified Medical Assistant (Preferred)</li></ul>Ability to Commute:<ul><li>Lakeland, FL 33801 (Required)</li></ul>Ability to Relocate:<ul><li>Lakeland, FL 33801: Relocate before starting work (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Work Location: In person

part time Bilingual preferred Front Office Physical Therapy Coordinator

Tranquility WellSpa

Front office coordinatorTranquility WellSPA is an established, premier Day Spa and Medical Spa in Wexford, PA. We are experiencing exciting growth and seeking to hire a Front Office Receptionist to join our team immediately. This position is part time and includes some evenings and some Saturdays. We are looking for a professional, dependable team player to make our high-end clientele feel comfortable, welcome, and happy while providing exceptional service.The SPA Front Desk Receptionist responsibilities include:<ul><li>Provide excellent customer service</li><li>Intake new clients, schedule appointments and respond to customer needs.</li><li>Answer phone calls, emails, and communicate with clients as necessary.</li><li>Handle the sale of memberships, packages, specials and gift cards as well as maintain a full working knowledge of all products and services offered.</li><li>Assist with promotional programs and special events.</li><li>Assist with office operations: filing, reporting, etc.</li><li>Light housekeeping to maintain office appearance.</li><li>Assist with other clerical duties as necessary.</li></ul>Requirements:<ul><li>Must be self-motivated and possess strong communication skills</li><li>Must be able to multi-task and interact with clients well.</li><li>Previous experience in retail or spa preferred but not required.</li><li>Proficient in the Microsoft suite of products: Office, Word, Excel preferred, not required.</li><li>Previous experience with spa scheduling software preferred but not required.</li><li>High School Diploma or equivalent preferred.</li><li>Desired candidate must be outgoing, positive and professional.</li></ul>Benefits:-Great work environment and a wonderful team of people-Competitive Hourly Rate (Initial Rate $15 per hour)-Benefits such as IRA, life, dental, vision, disability will be discussed during interviews-Discounted spa services and productsQualified applicants please forward resume.Job Type: Part-timeSalary: $15.00 /hourJob Type: Part-timePay: From $15.00 per hourWork Location: In person

SPA Front Desk Receptionist

Private Dental Practice Largo

OverviewWe are a growing private dental practice seeking a highly organized, patient-focused front office administrator/patient coordinator to join our team. This role is ideal for an experienced dental professional who enjoys helping patients move forward with treatment while ensuring smooth front office operations.The ideal candidate will be confident discussing treatment plans, insurance benefits, and financial arrangements while delivering an exceptional patient experience. This position combines treatment coordination, scheduling, insurance management, and front office responsibilities in a modern, patient-centered practice.Key ResponsibilitiesTreatment Coordination &amp; Patient Experience<ul><li>Present and explain treatment plans clearly and confidently</li><li>Review insurance benefits, estimated patient portions, and financial arrangements</li><li>Help patients understand the value of recommended treatment and overcome barriers to care</li><li>Answer phones professionally and assist with scheduling</li><li>Greet and check patients in and out efficiently</li><li>Collect payments and maintain accurate patient financial records</li><li>Maintain a welcoming, professional, and compassionate patient experience</li><li>Confidently discuss treatment costs, financing options, and payment plans with patients</li><li>Guide patients through available financing solutions, including third-party financing programs and in-house payment options when applicable</li><li>Help patients overcome financial barriers to treatment while maintaining a positive and supportive patient experience</li></ul>Scheduling &amp; Practice Flow<ul><li>Schedule treatment efficiently to maximize provider productivity and patient convenience</li><li>Confirm appointments and manage schedule changes</li><li>Maintain accurate patient records and treatment plan documentation</li><li>Coordinate communication between clinical and administrative team members</li></ul>Insurance Claims &amp; Follow-Up<ul><li>Prepare and submit accurate dental insurance claims daily</li><li>Attach narratives, radiographs, and required documentation</li><li>Proactively follow up with insurance companies regarding unpaid or delayed claims</li><li>Resolve claim denials, requests for additional information, and claim corrections</li><li>Communicate with patients regarding insurance benefits and remaining balances</li><li>Assist in reducing accounts receivable and maintaining healthy practice cash flow</li></ul>Qualifications<ul><li>Prior dental front office and/or treatment coordinator experience required</li><li>Strong knowledge of dental insurance, PPO plans, claim submission, and EOB interpretation</li><li>Comfortable discussing treatment plans, finances, and payment options with patients</li><li>Experience with insurance follow-up and accounts receivable management preferred</li><li>Familiarity with Open Dental software preferred</li><li>Excellent communication, organizational, and problem-solving skills</li><li>Positive, professional, and team-oriented attitude</li><li>Ability to multitask and thrive in a fast-paced environment</li></ul>Benefits<ul><li>Competitive compensation based on experience</li><li>Bonus opportunities</li><li>401(k)</li><li>Employee dental benefits</li><li>Flexible schedule</li><li>Paid holidays and paid time off</li><li>Opportunities for advancement</li><li>Supportive private practice environment</li></ul>This role requires persistence, strong communication skills, and a commitment to helping patients receive the care they need. If you are proactive, organized, and passionate about creating an outstanding patient experience while supporting a growing private practice, we would love to hear from you.Job Types: Part-timeWork Location: In personBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Paid training</li></ul>Work Location: In personPay: $22.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Flexible schedule</li><li>On-the-job training</li><li>Paid time off</li><li>Paid training</li></ul>Work Location: In person

Dental Front Office Administrator/Treatment Coordinator

Patricia Conn, DDS

THIS IS A PART TIME POSITION: Mon-Weds full days (7:45am-4:45/5:00pm), potential for growth and occasional ThursdaysWe are a busy, patient-centered dental practice looking for a front office/billing coordinator. Your goal is to help keep our office running smoothly.What You'll Do<ul><li>Front Desk Operations: Warmly greet patients, manage check-in/check-out, answer phones, and optimize the daily schedule to reduce open chair time.</li><li>Prior Authorizations: Prepare, submit, and track pre-treatment estimates and prior authorizations to ensure smooth clinical care.</li><li>Claims Management: Aggressively follow up on aging AR, research denied or delayed claims, and submit necessary appeals with proper documentation.</li><li>Billing &amp; Payments: Post daily insurance and patient payments, audit account ledger balances, and handle billing inquiries with empathy. Sending off insurance claims with the proper imaging and narratives.</li><li>Treatment Estimates: Break down complex insurance benefits to present accurate out-of-pocket costs and payment plans to patients.</li></ul>Prefer someone with experience:<ul><li>Baseline Preference: Minimum 1 year of dental office experience is highly preferred to ensure familiarity with dental terminology and workflows.</li><li>Willing to Train: We are fully willing to train the right candidate who possesses a strong work ethic, excellent customer service skills, and a baseline understanding of administrative tasks.</li><li>Training Provided: Comprehensive onboarding and hands-on training will be provided to bridge any knowledge gaps regarding our specific practice management software and office protocols.</li></ul>Benefits<ul><li>Competitive pay based on experience</li><li>Paid time off and paid holidays</li><li>Retirement plan options</li><li>Supportive and collaborative work environment</li><li>No evenings or weekends</li></ul>Pay: $20.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li></ul>Work Location: In person

Dental Receptionist with knowledge of Billing/Insurance

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