front office coordinator

Athletico Physical Therapy

<div>Position Overview:
<div><b>
About Us:</b></div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: <b>Extraordinary people improving lives.</b></div><div></div><div><b><br>
Position Summary:</b><b><br>
</b><br>
</div><p>The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).</p><div></div><div><b><br>
Benefits offered with this full-time position:</b></div><ul><li>
Medical &amp; Rx, Dental and Vision <b>(eligibility begins day one of employment)</b></li><li>
HSA, Healthcare FSA, Dependent Care FSA</li><li>
Progyny Fertility Benefit</li><li>
Critical Illness, Accident, &amp; Hospital Indemnity Insurance</li><li>
Company Paid Basic Life / AD&amp;D</li><li>
Supplemental Life Insurance (Employee, Spouse, Child)</li><li>
Company Paid Short-Term &amp; Long-Term Disability</li><li>
Long-Term Disability Buy-Up Option</li><li>
Company Paid Maternity &amp; Parental Leave</li><li>
Adoption &amp; Surrogacy Expense Reimbursement</li><li>
KinderCare Discount</li><li>
Legal &amp; Credit Monitoring</li><li>
15 days PTO (accruing starts immediately upon hire)</li><li>
6 Major Holidays off plus 2 floating holidays yearly</li><li>
Additional compensation opportunities on top of base pay</li><li>
Bereavement Time Off &amp; Resources</li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee Discount Program</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div><b><br>
Essential Duties and Responsibilities:</b><b>
</b><br>
<i>The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</i></div><ul><li>
Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.</li><li>
Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.</li><li>
Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.</li><li>
Collect time-of-service payments and meet established collection targets to support revenue cycle performance.</li><li>
Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.</li><li>
Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.</li><li>
Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.</li><li>
Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.</li><li>
Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.</li><li>
Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.</li><li>
Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.</li><li>
Organizes activities (e.g., patient&rsquo;s goal celebrations, holiday celebrations) in coordination with the clinical team.</li><li>
Provide Rehab Aide cross training on front office duties.</li></ul><div><b>
Qualifications:</b></div>
Education:
High School Diploma or GED<br>
<ul><li><ul><li>
</li></ul></li><li>
Knowledge and Technical Skills:<ul><li>
Excellent customer service skills</li><li>
Proficient with the use of MS Office, Outlook and Excel
</li><li>Knowledge of healthcare insurance benefits and coverage preferred</li><li>
Experience with requesting and managing customer payments preferred</li></ul></li><li>
Work Experience<ul><li>
1-2 years of customer service required</li><li>
1-2 years of healthcare administration preferred</li></ul></li></ul><div><b>
Knowledge and Technical Skills:</b></div><ul><li>
Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
</li><li>Proficiency in <b>electronic medical record (EMR/EHR) systems</b> and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
</li><li>Strong understanding of <b>insurance verification processes</b>, prior authorization requirements, and financial clearance workflows
</li><li>Working knowledge of <b>HIPAA compliance</b> and patient privacy standards
</li><li>Skilled in <b>Microsoft Office Suite</b> (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
</li><li>Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
</li><li>Strong organizational and time management skills with attention to detail and accuracy in data entry
</li><li>Ability to meet or exceed <b>performance metrics</b> (e.g., registration accuracy, collection targets) and adapt to continuous process improvements</li></ul><div><b>
Language Skills:</b></div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div><b>
Physical Demands:</b>
</div><ul><li>Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.</li><li>
Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li></ul><div><b>
Work Environment:</b><b>
</b></div><ul><li>Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.</li></ul><p>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</p><p>
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.</p>
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.</div>

Front Office Coordinator

Remote Control Solutions

<p><strong>Job Overview</strong><br /><br />Remote Control Solutions (RCS) specialises in innovative access control products, offering reliable and flexible solutions to suppliers and installers worldwide for over 20 years. We are currently seeking a highly organised and personable <strong>Front Office Coordinator</strong> to join our team at our <strong>Houston, Texas, United States</strong> location. This is a <strong>full-time</strong> position, and the successful candidate will be the first point of contact for our company, playing a crucial role in shaping the visitor experience and ensuring the smooth operation of our office. The ideal candidate will possess excellent communication skills, a professional attitude, and a proactive approach to administrative tasks. This position offers a competitive hourly rate of <strong>$32 - $35 USD</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />* Serve as the first point of contact for the company, greeting clients and visitors in a professional and welcoming manner.<br />* Answer, screen, and forward incoming phone calls while providing basic information when needed.<br />* Manage all incoming and outgoing correspondence, including emails, letters, and packages.<br />* Schedule and coordinate meetings, appointments, and travel arrangements for staff.<br />* Maintain office security by following safety procedures and controlling access via the reception desk.<br />* Order front office supplies and keep an accurate inventory of stock.<br />* Provide general administrative and clerical support to various departments as required.<br />* Ensure the reception area and conference rooms are tidy and presentable, with all necessary stationery and materials.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as a Front Office Coordinator, Receptionist, or in a similar administrative role.<br />* Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).<br />* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.<br />* Excellent verbal and written communication skills.<br />* A professional demeanour and a customer-service-oriented approach.<br />* Ability to be resourceful and proactive when dealing with issues that may arise.<br />* A high school diploma is required; an associate's or bachelor's degree in a relevant field is preferred.<br />* Previous experience within the technology or manufacturing industry is advantageous but not essential.</p>

Pivot Physical Therapy

GRiN Pediatric Dentistry & Orthodontics

<p>Full-Time - Pediatric &amp; Orthodontic Dental Office</p><p>Are you a detail‑driven insurance and front desk pro who loves helping families, getting claims paid, and keeping the schedule running smoothly? Join our pediatric and orthodontic dental team in Northglenn and be the friendly, organized face that keeps both insurance and the front desk on point.</p><p>About the role</p><p>As our Insurance Billing &amp; Front Desk Representative, you&rsquo;ll split your time between insurance/billing tasks and front desk responsibilities. You&rsquo;ll verify insurance, help get claims paid, communicate clearly with parents about finances, and support scheduling and check‑in/check‑out to keep each day flowing.</p><p>What you&rsquo;ll do</p><ul><li>Insurance &amp; billing</li><li>Verify eligibility and detailed dental benefits before visits (annual max, frequencies, waiting periods, exclusions, downgrades).</li><li>Enter and update insurance plans and fee schedules in our software.</li><li>Submit clean claims with correct attachments and narratives, post EOBs/ERAs, and help work aging/AR to resolve unpaid or denied claims.</li><li>Front desk &amp; scheduling</li><li>Greet and check in patients, update information, and collect copays and balances.​</li><li>Help confirm appointments, reduce no‑shows, and protect high‑value time slots in the schedule.​</li><li>Support check‑out: review treatment, schedule next visits, and explain financial expectations.</li><li>Patient communication &amp; teamwork</li><li>Explain benefits and out‑of‑pocket costs to parents in clear, simple language.</li><li>Partner with assistants, doctors, and the rest of the front office to keep the day on time and stress‑free for families.​</li></ul><p>What we&rsquo;re looking for</p><ul><li>Experience</li><li>1&ndash;2+ years of dental or medical billing and front office experience (dental strongly preferred).</li><li>Experience with insurance verification, claims, and EOB posting is strongly preferred.</li><li>Skills</li><li>Strong attention to detail and accuracy with numbers and data entry.​</li><li>Confident, kind communicator with patients, especially worried or confused parents.</li><li>Organized, dependable, and comfortable in a busy pediatric/ortho environment.</li><li>Language &amp; tech</li><li>Spanish speaking strongly preferred.​</li><li>Comfortable with dental practice management software and insurance/clearinghouse portals.</li></ul><p>Why you&rsquo;ll love working with us</p><ul><li>Positive, kid‑focused culture where we have fun while taking great care of families.​</li><li>Supportive doctors and leadership who value clear systems and great communication.</li><li>Competitive pay, benefits, and room to grow in our multi‑location pediatric and orthodontic group.</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Dental receptionist: 2 years (Required)</li><li>Insurance verification: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Leadership Faith Academy

<p>Leadership Faith Academy (LFA) is a private micro-school serving PreK3 through 8th grade. Our front office is the heartbeat of our school day, often the very first warm face families and visitors see. We're looking for someone who can bring organization, hospitality, and a Christ-centered spirit to that role.</p><p>THE ROLE</p><p>LFA is seeking a dependable, detail-oriented Front Office Coordinator to support daily school operations during morning and early afternoon hours. This role is essential to creating a welcoming, organized, and safe front-office experience for students, families, staff, and visitors.</p><p>WHAT YOU'LL DO</p><ul><li>Greet and welcome students, families, staff, and visitors with warmth and professionalism each morning</li><li>Manage student check-in/check-out, attendance records, and visitor sign-in procedures consistent with LFA's safety and security policies</li><li>Answer and direct phone calls, emails, and front-office inquiries in a timely, professional manner</li><li>Support administrative tasks such as filing, data entry, copying, and maintaining student records</li><li>Assist with managing incoming mail, deliveries, and front-office supplies</li><li>Communicate effectively with parents, coaches, and school leadership throughout the morning</li><li>Support enrollment, tuition, or other administrative processes as directed by school leadership</li><li>Help maintain a calm, organized front office that reflects LFA's culture and values</li></ul><p>WHAT WE'RE LOOKING FOR</p><ul><li>A personal, growing relationship with Jesus Christ and willingness to sign LFA's Statement of Faith (required)</li><li>Prior administrative, front-office, or customer service experience preferred</li><li>Strong organizational skills and attention to detail</li><li>A warm, hospitable, professional demeanor with students, families, and staff</li><li>Comfort with basic office software and willingness to learn school management systems (e.g., FACTS)</li><li>Ability to multitask and stay composed during a busy school morning</li><li>Ability to pass a background check consistent with LFA's hiring standards</li></ul><p>WHY LFA?</p><ul><li>Join a tight-knit, faith-driven school community where your work is genuinely mission, not just a job</li><li>Enjoy a part-time schedule that fits around midday and afternoon commitments</li><li>Be the welcoming face of a growing, faith-centered school community</li><li>Work alongside coaches and leadership who pray together, grow together, and celebrate together</li><li>Competitive hourly pay based on experience</li></ul><p>To apply, please submit your resume and a brief note about your faith journey and interest in joining LFA's team.</p><p>Leadership Faith Academy is a religious educational institution and hires in accordance with our sincerely held religious beliefs and Statement of Faith, as permitted under applicable law.</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Life insurance</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Front Office Coordinator (Part-Time)

Healogics

<div><p>The rewards at Healogics are immense, starting with the important work we do to change patients&rsquo; lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.</p><p></p><div><div><div><div><div><div><div><p><br>
Think you are a great fit? Learn more about this role here:</p></div></div></div></div></div></div></div><p></p>
Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships.<br>
<br>
The Clinical Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. This individual serves in a dual administrative/clinical role to streamline workflow in providing effective and exceptional patient care.
<br>
<br>
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.<h2 class="jobSectionHeader"><b>
Essential Functions/Responsibilities:</b></h2><p><b><i>
Administrative Functions:</i></b></p><ul><li>
Coordinates with Center leadership to maximize daily patient census.</li><li>
Actively participates in staff meetings to support key functions within the Center.
</li><li>Greets patients and other visitors, answers and routes calls to appropriate staff.</li><li>
Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model.</li><li>
Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases.</li><li>
Collects and enters patient charges in databases.
</li><li>Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers.
</li><li>Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures.</li><li>
Coordinates/schedules ancillary testing with other hospital departments.</li><li>
Arranges for patient transportation, as needed.
</li><li>Maintains office equipment and supplies as needed, and medical supplies as directed.</li></ul><p></p><p><b><i>
Clinical Functions:</i></b></p><ul><li>
Under the direction of the RN/Provider, provides wound-related patient care as approved by hospital protocols, Policies &amp; Procedures and scope of practice and with documented competencies where necessary</li><li>
May assist with intake and discharge within scope of practice and according to hospital bylaws and completion of appropriate skills competencies
</li><li>May perform hyperbaric oxygen therapy related duties, as needed, after completing the required Healogics hyperbaric training and completion of required skills competency
</li><li>May assist in Vein Clinic within scope of practice after Healogics Vein Clinic training completed (if applicable)</li><li>
Gathers patient information.</li><li>
Gathers necessary equipment and supplies for the RN or provider.</li><li>
Reports quality of care issues to Clinical Nurse Manager</li><li>
Communicates as needed with all team members regarding therapeutic interventions to ensure quality of care.</li><li>
May function as a Documentation Assistant (scribe) in accordance with Healogics policy</li><li>
Performs other duties as required.</li></ul><p></p><p><b>
Required Education, Experience and Credentials:
</b></p><ul><li>High School Diploma or General Education Development (GED); Associate&rsquo;s degree preferred</li><li>
Graduate from a Certified Medical Assistant (CMA), Emergency Medical Technician (EMT) or Certified Nursing Assistant (CNA) program approved by the Commission on Accreditation of Allied Health Program (CAAHEP) or by the Accrediting Bureau of Health Education Schools (ABHES).</li><li>
Current CMA, CNA or EMT Certification licensed in the state of employment &ndash; to be maintained throughout the duration of employment in the position</li><li>
Minimum of Two (2) or more years office administration experience is required; Preferably in a medical setting, acute hospital, rehabilitation hospital, or skilled nursing unit.</li><li>
Prior medical coding experience preferred</li></ul><p></p><p><b>
Required Knowledge, Skills and Abilities:
</b></p><ul><li>Demonstrated competency in BLS (Basic Life Support)</li><li>
Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>
Good customer, interpersonal and communication skills, both orally and in writing</li><li>
Organization and time-management skills</li><li>
Basic math skills</li><li>
Attention to details</li><li>
Ability to maintain confidentiality</li><li>
Ability to work in fast paced environment and to work on multiple projects at the same time</li><li>
Ability to work with others and in a team environment</li></ul><p></p><p><b>
Physical Demands:
</b></p><ul><li>Being in a stationary position for extended periods of time (4 hours or more)</li><li>
Viewing computer screen for extended periods of time (4 hours or more)</li><li>
Keying frequently on a computer for 4 hours or more</li><li>
Reading</li><li>
Lifting/moving items up to 75 pounds with equipment assistance</li><li>
Pushing/pulling</li><li>
Bending/stooping</li><li>
Communicating</li><li>
Writing</li><li>
Close, distance and peripheral vision</li><li>
Reaching/grasping/touching with hands</li><li>
Detecting sounds by ear</li><li>
Repetitive motions</li></ul><p></p><p><b>
Work Environment:
</b></p><ul><li>Primarily indoors environment</li><li>
Patient care environment</li><li>
Exposure to Hazards (blood borne pathogens, toxic chemicals, flammable explosive gases, etc)</li><li>
Exposure to mechanical equipment</li><li>
Proximity to moving objects</li></ul><p></p>
The hourly rate for this position generally ranges between $16.17-$19.84 Per Hour<p>
This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law.</p><p></p><p>
If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the &ldquo;Jobs Hub&rdquo;.</p></div>

Part Time Front Office Coordinator - Clinical Certification Required

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Front Office Coordinator

Front Office Coordinator

Front Office Coordinator

Front Office Coordinator

Front Office Coordinator

Front Office Coordinator (Part-Time)

Part Time Front Office Coordinator - Clinical Certification Required