front office executive

Tata Consultancy Services (TCS)

<div></div><div><div><div><div><div><ul><li>Knowledge of Client Management &amp; Hospitality Administration tasks in an IT environment, including basic knowledge of Staff Welfare, Cafeteria operations.</li>
<li>Accommodations and Event management with an eye for detail.</li>
<li>General Administration</li>
<li>Procurement, Negotiations</li>
<li>Transport Management</li>
<li>Client Visit Management</li>
<li>Data Management</li>
<li>Communication</li>
<li>Computing and Data Management</li>
<li>Customer Services</li>
</ul></div></div></div></div><div><div><div>Location
</div><div>Hyderabad
</div></div><div><div>Job Function
</div><div>BUSINESS PROCESS SERVICES
</div></div><div><div>Role
</div><div>Executive
</div></div><div><div>Job Id
</div><div>420758
</div></div><div><div>Desired Skills
</div><div>Administration
</div></div></div><div>Desired Candidate Profile
</div><div><div>Qualifications : BACHELOR OF COMMERCE</div></div></div><div></div>

Front Office Executive

Front Desk ExecutiveKey Responsibilities<ul><li>Manage the front desk by welcoming visitors and directing them appropriately.</li><li>Receive, and transfer incoming telephone calls professionally.</li><li>Handle incoming and outgoing correspondence, courier, and visitor records.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Coordinate vehicle insurance documentation, renewals, and claim-related paperwork.</li><li>Liaise with insurance providers and internal departments for timely processing and follow-ups.</li><li>Maintain office files and support routine administrative tasks.</li><li>Assist with other administrative duties as assigned.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>1&ndash;3 years of experience in reception, administration, and data entry</li><li>Good verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Strong listening skills</li><li>Professional appearance and customer-service orientation.</li><li>Ability to multitask and maintain confidentiality.</li></ul>Pay: Rs45,000.00 - Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Age?</li><li>Current Salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>work: 1 year (Required)</li></ul>Language:<ul><li>Urdu (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Front Desk Executive

Al Maraghi Auto repairs

Qualification:<ul><li>Education level: ITI/B.Tech in Mechanical engineering</li><li>GCC Experience:1-3 Years of experience in the front office</li><li>Gender: Male</li><li>Language : Arabic (Native)</li></ul>Job Overview:The Customer Relations Executive should be a customer-oriented professional who understands customer needs, ensures satisfaction, and drives long-term retention, while being process-oriented and possessing strong analytical, problem-solving, and sales skills. And must also be flexible, adapting to the evolving demands of the roleResponsibilities and Duties:&middot; Vehicle Conversion:o Lead Conversion: Convert the leads coming from multiple sources to meet the vehicle conversion target as organization&rsquo;s demand (new &amp; Existing)&sect; Social media enquiries&sect; Google Ads&sect; Inbound calls&sect; Other Marketing Campaignso Customer Retention: Meet retention targets through timely service reminders.o Discontinued customers: Approach discontinued customers through various methods to convert them and achieve company-set retention target numbers or percentages.o Service campaigns &amp; events: Promote events and campaigns effectively to achieve customer targets set for each event.Follow the company-defined processes and flowcharts to manage the above leads effectively.Timely follow-ups, proper conversions, system updates, appointment scheduling, reconfirmation, and rescheduling must be carried out systematically throughout all stages of the process.&middot; Upselling &amp; Cross sellingo Maximize the conversion from body shop enquiries through proactive engagemento Assist other branches by redirecting or converting potential leads relevant to their location.o Meet the company set target for promoting available company products and Value-added services (Extended warranty &amp; Service contract)&middot; Customer Satisfaction:o Provide special attention to customers who have scheduled appointments, ensuring a smooth and trouble-free experience from vehicle receptiono Post Service follow up: Conduct follow-up calls to identify any service gaps, offer appropriate solutions, and escalate serious issues to management for prompt resolutiono Track, monitor, update, and maintain records of all reported customer concerns to ensure timely resolution and continuous improvement.<ul><li>Reporting &amp; Analysis:</li></ul>o Ensure timely submission of daily reports without failo Maintain all relevant reports, including performance, achievement, and operational records.o Promptly address any immediate or urgent concerns with the reporting manager.o Prepare and analyze performance reports in depth, and provide Action Plans for daily, weekly, monthly, quarterly, and annual review meetings.&middot; Otherso Flexible to take on receptionist and service advisor responsibilities as required by company needsJob Type: Full-timeApplication Question(s):<ul><li>Do you know Arabic ?</li></ul>Work Location: In person

Customer Relation Executive (Male)

Sonina Properties

Job OverviewSeeking an organized and proactive Executive Administrative Assistant to support our executive team and ensure the smooth operation of our office environment.Duties<ul><li>Manage calendars, schedule appointments, coordinate meetings for executives with attention to detail and prioritization.</li><li>Handle correspondence, prepare reports, and draft professional communications using Microsoft Office and Google Workspace productivity software.</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records.</li><li>Assist with bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar accounting software.</li><li>Operate multi-line phone systems with professionalism, providing exceptional customer service and client communication.</li><li>Support office management activities including supply procurement, facility coordination, and front desk responsibilities.</li><li>Timely completion of administrative tasks.</li><li>Personal assistant support to executives as needed, including calendar management and travel arrangements.</li><li>Learning Buildium, a property management software system.</li><li>Utilize technical proficiency in computer literacy, spreadsheets, typing skills, and office technology to enhance productivity.</li></ul>Experience<ul><li>Proven experience in an administrative or executive assistant role within a professional office environment.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Experience with office management functions such as filing systems, supply management, and front desk operations.</li><li>Spanish language abilities are highly desirable to facilitate communication with diverse clients and team members</li><li>Excellent written and verbal communication skills</li></ul>Join our team as an Executive Administrative Assistant to play a vital role in supporting our leadership while fostering an efficient and welcoming office environment!Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How fluent are you in Microsoft Word?</li><li>What's your fluency in Excel? How many years have you used Excel?</li><li>Do you have a car to get to the office in Potomac? There is no public transportation for a mile</li></ul>Experience:<ul><li>Administrative : 1 year (Required)</li></ul>License/Certification:<ul><li>Any certifications or licenses? (Preferred)</li></ul>Ability to Commute:<ul><li>Potomac, MD 20854 (Required)</li></ul>Work Location: In person

Executive Administrative Assistant

VANGUARD MAINTENANCE & ELECTRICAL

<div><h2 class="jobSectionHeader">Who We Are</h2>
Vanguard is a dynamic, growth-oriented electrical contractor with deep roots in New York City since 2007. We specialize in low voltage temperature controls and Building Management Systems (BMS), delivering smart, efficient solutions for commercial and industrial clients while focusing exclusively on intelligent building automation rather than traditional high-voltage electrical work.
Following a strategic pivot during COVID, Vanguard expanded into Texas and has grown to more than 250 employees serving clients across New York City, Westchester County, Dallas-Fort Worth, Austin, San Antonio, and surrounding markets.
As we continue to grow, we remain committed to building an exceptional culture where people are empowered to make an impact, solve problems, and contribute to something bigger than themselves. We believe operational excellence starts with great people, and we're looking for individuals who thrive in a fast-paced, collaborative environment.<h2 class="jobSectionHeader">
About the Role</h2>
The Senior Executive Assistant serves as the leader of Vanguard's Executive Office, ensuring executive support is delivered with consistency, excellence, and professionalism. This role oversees the Executive Assistant team and Front Desk operations while providing high-level executive support and ensuring the Executive Office functions efficiently as the company continues to grow.<h2 class="jobSectionHeader">
Key Responsibilities</h2>
Executive Office Leadership<ul><li>
Lead, coach, mentor, and develop the Executive Assistant team and Front Desk / Office Administrator.</li><li>
Conduct onboarding, training, regular one-on-ones, and performance evaluations.</li><li>
Assign work, balance workloads, and establish priorities across the Executive Office.</li><li>
Review work for quality, accuracy, and consistency before it reaches executive leadership.</li><li>
Foster a collaborative, service-focused culture centered on accountability and operational excellence.</li></ul>
Executive Support<ul><li>
Partner directly with executive leadership to manage calendars, communications, travel, meetings, and confidential business matters.</li><li>
Coordinate executive priorities while anticipating needs and resolving conflicts before they arise.</li><li>
Prepare executive briefings, reports, presentations, and meeting materials.</li></ul>
Executive Office Operations<ul><li>
Develop, document, and continuously improve Executive Office processes and Standard Operating Procedures (SOPs).</li><li>
Oversee executive calendars, travel coordination, expense reporting, meeting logistics, and administrative workflows.</li><li>
Ensure executive documentation, contracts, and confidential records are properly maintained.</li></ul>
Team &amp; Cross-Functional Coordination<ul><li>
Collaborate with HR, Operations, Accounting, Marketing, and department leaders to support executive initiatives.</li><li>
Coordinate household vendors and external service providers in support of executive leadership.</li><li>
Ensure consistent communication between executive leadership and internal stakeholders.</li></ul>
Strategic Projects<ul><li>
Lead administrative and operational projects assigned by executive leadership.</li><li>
Identify opportunities to improve Executive Office efficiency through automation, process improvements, and best practices.</li><li>
Support company initiatives requiring executive coordination.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
7+ years supporting C-level executives.</li><li>
2+ years leading administrative professionals or Executive Assistants.</li><li>
Strong leadership, coaching, and people management skills.</li><li>
Exceptional organizational abilities.</li><li>
Advanced Microsoft Office proficiency.</li><li>
Experience with executive budgeting, travel, project management, and confidential communications.</li></ul><h2 class="jobSectionHeader">
Compensation &amp; Benefits</h2>
Base Salary: $105,000&ndash;$130,000 annually, commensurate with experience, qualifications, and demonstrated success.
Bonus: Performance-based bonus tied to individual and company performance.
Benefits Include:<ul><li>
Comprehensive Medical, Dental &amp; Vision Insurance</li><li>
401(k)</li><li>
Paid Time Off</li><li>
Paid Holidays</li><li>
Professional Development Opportunities</li><li>
Career Advancement within a rapidly growing organization</li></ul><h2 class="jobSectionHeader">
Why Join Us?</h2>
Growth Opportunities: Lead and grow Vanguard's Executive Office while working directly with executive leadership, with clear opportunity for continued advancement as the company scales.
Collaborative Culture: Join a team that values accountability, service, and operational excellence, where your leadership shapes how the Executive Office supports the entire organization.
Meaningful Work: Your leadership will directly strengthen executive effectiveness and organizational efficiency at one of the fastest-growing building automation companies in the country.
This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Vanguard Maintenance and Electrical, Inc. reserves the right to modify this description at any time</div>

Senior Executive Assistant

Rocky Real Estate

Job Title: Receptionist / Telesales Executive (Female)Job OverviewRocky Real Estate is looking for a professional, presentable, and customer-focused Female Receptionist / Telesales Executive to join our team. This role combines front desk management with customer service and telesales responsibilities. The ideal candidate will be the first point of contact for clients while also supporting the sales team by handling inbound and outbound calls, generating leads, and assisting with client follow-ups.Candidates with experience in customer service, reception, front office, call center, telesales, or the real estate industry are highly preferred.Key Responsibilities<ul><li>Greet and welcome clients and visitors in a professional and courteous manner.</li><li>Manage the front desk, ensuring the reception area remains clean, organized, and welcoming.</li><li>Answer, screen, and direct incoming phone calls and respond to general inquiries.</li><li>Handle incoming and outgoing mail, courier services, and maintain visitor logs.</li><li>Schedule meetings, maintain appointment calendars, and coordinate meeting room bookings.</li><li>Provide administrative support, including filing, data entry, document preparation, photocopying, and record management.</li><li>Conduct outbound calls to prospective clients and follow up on inquiries generated through marketing campaigns and property portals.</li><li>Promote the company's real estate projects and services over the phone.</li><li>Qualify leads, schedule property viewings, and coordinate with the sales team.</li><li>Build and maintain strong relationships with clients by providing excellent customer service.</li><li>Update and maintain accurate client information in the CRM system.</li><li>Handle client inquiries, address objections professionally, and support the sales team in achieving conversion targets.</li><li>Assist the HR and Administration team with additional tasks as required.</li></ul>Requirements<ul><li>Female candidates only.</li><li>Minimum 1&ndash;2 years of experience in Reception, Customer Service, Front Office, Telesales, Call Center, or the Real Estate industry.</li><li>Previous experience in real estate is an added advantage.</li><li>Willingness and confidence to handle telesales and client follow-up activities.</li><li>Excellent communication and interpersonal skills in English (Arabic is an advantage).</li><li>Strong customer service orientation with a friendly and professional attitude.</li><li>Good sales, negotiation, and relationship-building skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook); experience with CRM systems is a plus.</li><li>Excellent organizational and multitasking abilities.</li><li>Well-groomed, presentable, and able to work in a fast-paced environment.</li><li>High school diploma or equivalent; additional certification in Office Administration or Customer Service is an advantage.</li></ul>Work LocationDubai, UAE (In-person)Job Type: Full-timeWork Location: In person

Receptionist

Franklin County Schools

FRANKLIN COUNTY SCHOOLS JOB DESCRIPTION
 
Job Title: Administrative Assistant for Business & Operations
 
Department: Business & Operations
 
Reports To: Chief of Finance, Executive Director of Human Resources, and Executive Director of Auxiliary Services
 
FLSA Status: Non-Exempt
 
PAY GRADE: O
 
Job Summary: 
Under the supervision of the Chief of Finance, the Executive Director of Human Resources, and the Executive Director of Auxiliary Services, performs highly skilled and responsible secretarial and administrative work. In addition to communicating, filing, and scheduling, this position performs duties such as assisting with reporting, coordination of meetings and conferences, obtaining supplies, and working on special projects. This position works with sensitive information and must maintain a high degree of confidentiality. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload to ensure the smooth and efficient management of both offices.
 
DUTIES AND RESPONSIBILITIES
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
 
Administrative and Executive Support
 
? Serve as the confidential secretary to the Chief of Finance, Executive Director of Human Resources, and Executive Director of Auxiliary Services
 ? Plan and coordinate major meetings, including taking and preparing minutes when required and managing follow-up correspondence.
 ? Maintain and update calendars for training and conference rooms, assisting with reservations and scheduling.
 ? Assist in developing documents, presentations, and spreadsheets as requested.
 
Communication and Coordination
 
? Coordinate recruitment-related travel arrangements and conference registrations for professional development.
 ? Assist with inquiries and requests, providing information or redirecting as needed to ensure timely responses.
 
Business & Finance Support
 ? Assistance with the production of financial and budget reporting tasks assigned by the Chief of Finance.
 ? Process staff development and travel accommodations for submission to accounts payable.
 
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 ? Maintenance of charter school rosters in coordination with the Finance Officer.
 ? Management of district inventory.
 ? Management of district wide fundraising activities (software management only)
 ? Assistance with special projects as assigned by the Chief of Finance
 
Human Resources Support
 
? Prepare correspondence, reports, presentations, and other documents for the Executive Director of Human Resources.
 ? Coordinate meetings, interviews, training sessions, and professional development activities, including scheduling, preparing materials, and recording minutes as requested.
 ? Prepare, process, and maintain confidential Human Resources documents, records, and correspondence in accordance with established procedures.
 ? Maintain Human Resources data, reports, and spreadsheets to support departmental operations and ensure data accuracy.
 ? Provide administrative support for departmental operations, special projects, and other assignments as directed by the Executive Director of Human Resources.
 
Auxiliary Services Support
 
? Maintain and manage the fixed assets inventory for Transportation.
 
? Monitor Department of Transportation (DOT) physical expiration dates; notify employees of upcoming renewals and update tracking records.
 
? Coordinate substitute driver coverage for planned absences of Exceptional Children (EC) bus drivers.
 
? Manage vehicle registration, license tags, titles, and related documentation for fleet vehicles.
 
? Collect and review TD-28 forms daily; communicate maintenance issues to the Shop Supervisor daily by predetermined time.
 
? Coordinate and schedule required drug and alcohol testing in compliance with federal and state regulations.
 
Project and Event Management
 ? Support special projects, assembling and organizing data and putting it into usable formats for reporting.
 ? Plan and coordinate departmental events, including logistics, invitations, and follow-up activities.
 ? Gather and summarize information as needed for reports and special projects.
 
Additional Job Functions
 
? Assist with other department operations as assigned by the Chief of Finance, Executive Director of Human Resources, and Executive Director of Auxiliary Services.
 ? Provides support at the receptionist desk by answering the front door, responding to incoming telephone calls, greeting and directing visitors, and performing other front office duties as needed.
 Page 2 of 3
 
MINIMUM TRAINING AND EXPERIENCE
 
? High school diploma required; preference for an Associate’s degree in secretarial science, office management, or a related field.
 
? A minimum of 5 years of increasingly responsible secretarial experience, preferably in an educational setting.
 
? Prior experience with financial or Human Resources-related administrative duties is preferred.
 
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
 
? Physical Requirements: Ability to perform light physical tasks, such as lifting up to 10 pounds, and working at a computer for extended periods.
 
? Data Conception: Ability to accurately assess and handle data, tasks, and communications with judgment.
 
? Interpersonal Communication: Strong communication skills with the ability to convey and receive information effectively.
 
? Language Ability: Proficient in reading and preparing documents with attention to detail.
 
? Verbal Aptitude: Proficient in recording and delivering information in a clear, understandable manner.
 
? Motor Coordination: Ability to use office equipment, including a computer and keyboard, efficiently.
 
? Interpersonal Temperament: Ability to handle tasks calmly under moderate to high stress.
 
KNOWLEDGE, SKILLS, AND ABILITIES
 
? Skilled in Google Suite, with particular expertise in Google Docs, Sheets, and Slides.
 
? Skilled in Microsoft Office Suite, with particular expertise in Word, Excel, and PowerPoint.
 
? Ability to handle confidential information with discretion and operate with minimal supervision.
 
? Knowledge of office practices, report writing, and document preparation.
 
? Strong organizational, multitasking, and problem-solving skills, with the ability to prioritize tasks effectively.
 
This job description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. It is not a contract or guarantee of employment, salary, or benefits.
 
Effective:Revised: 
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Administrative Assistant for Business & Operations

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