front office secretary

Woodlem Park School

<p>Job Location</p>
 
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 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
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 <p>Experience</p>
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 <p> <span>2 to 5 years</span> </p>
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 <p>Qualification Level</p>
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 <p> <span>Graduate</span> </p>
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 <p>Job Function</p>
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 <p> <span>Secretary / Front Office<br> </span> </p>
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 <p>Skillset</p>
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 <p> <span>MS Office proficient</span> </p>
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 <p>Preferred Jobseekers</p>
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 <p>Jobseekers from any country</p> 
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<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
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Office Secretary

Hilton

<div><p>Executive Office Secretary</p><p>
A Executive Office Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.</p><p><b><br>
What will I be doing?</b><br>
</p><p>As a Executive Office Secretary, you are responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. A Executive Office Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:</p><ul><li>
Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures</li><li>
Provide secretarial support to the Executive team</li><li>
Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally</li><li>
Receive and distribute mail</li><li>
Ensure outgoing mail is dispatched in a timely manner</li><li>
Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary</li><li>
Maintain adequate supplies of office stationary</li><li>
Identify and build internal and external relationships</li><li>
Carry out all filing</li><li>
Comply with all key security mandates</li><li>
Report any maintenance issues or hazards</li><li>
Maintain own work area in a clean, tidy and good manner</li><li>
Report defective materials and equipment</li><li>
Assist with special projects related to the Executive Office</li></ul><p><b>
What are we looking for?</b><br>
</p><p>A Executive Office Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul><li>
Excellent verbal and written communication skills</li><li>
Excellent administration and IT skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li></ul><p>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p><ul><li>
Previous administrative experience in a fast paced environment</li></ul><p><b><br>
What will it be like to work for Hilton?</b><br>
</p><p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div><p></p>

Executive Office Secretary

Gumaco KSA

<p><b>Job Title:</b> Female Executive Secretary</p><p><b>Location:</b> [Exit 18, Riyadh, Saudi Arabia]<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Female Executive Secretary</b> to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul><p><b>Benefits:</b></p><ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul><p><b>How to Apply:</b><br/>Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].</p><p>Pay: ﷼4,000.00 - ﷼6,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼6,000.00 per month</p>

Female Executive Secretary

Ghazanfar Group

The Role
<br>The Office Secretary provides executive-level administrative and secretarial support to ensure the smooth and efficient functioning of the Head Office. The role is responsible for managing official correspondence, maintaining documentation and filing systems, coordinating meetings and schedules, and facilitating effective communication across departments and with external stakeholders. The position requires professionalism, discretion, and strong organizational skills to support the leadership & head of department (HOD)in achieving operational excellence. Key Responsibilities: 1. Executive and Administrative Support • Manage reception professionally, well-organized front desk, ensuring visitors, including guests, investors, and partners, are greeted graciously and directed appropriately. • Manage front desk activities, including incoming calls, visitors, registration, and courier/mail handling. • Provide high-level administrative and secretarial assistance to the Leadership and the HODs. • Manage incoming and outgoing correspondence, calls, and emails with professionalism and accuracy. • Maintain calendars, schedule meetings, coordinate appointments, and manage travel logistics of leadership for domestic & international. • Prepare meeting materials and follow-up action trackers to ensure timely execution for Leadership & HOD. 2. Office Operations and Coordination • Oversee day-to-day administrative activities such as organizing and maintaining a filing system for HODs, monitoring basic office & pantry supplies, coordinating with office staff (office boy, cleaners, parking). • Monitor and maintain inventory of office and pantry supplies, liaise with procurement for timely replenishment. • Coordinate with facility service providers for housekeeping to ensure a professional office environment. • Support the planning and execution of internal meetings, workshops, and corporate events. 3. Communication and Liaison • Act as the central point of contact between management/employees/and shareholders. • Ensure professional and timely communication flow within and outside the organization. 4. Documentation and Records Management • Organize and update physical and digital filing systems including archiving & retrieving documents through the Office Management System (OMS) with accuracy and version control in compliance with company standards. • Organize, and assist HODs in preparing administrative reports, compiling data summaries, and organizing compliance-related documentation to ensure accurate and timely support. 5. Executive Coordination and Support • Assist leadership in coordinating key meetings, boardroom engagements, and VIP visits. • Manage logistics for domestic and international travel, accommodation, and itinerary preparation for leadership. • Ensure readiness of meeting rooms with appropriate equipment and materials. 6. HR and Employee Engagement Support • Collaborate with the HR department on administrative support for onboarding like arranging stationery or related items, employee events, and engagement programs. • Coordinate logistics for training sessions, celebrations, and staff gatherings.
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Requirements
<br><b>The ideal candidate should have:</b> • Strong communication skills and the ability to draft professional letters and emails. • Experience in maintaining documentation, drafting correspondence, and supporting multi-department communication is required • Excellent organizational and multitasking abilities. • Professional attitude, confidentiality, and attention to detail. • Good command of MS Office and experience handling administrative tasks. • 3–5 years of experience in a secretarial or administrative support role. • Ability to coordinate meetings, manage schedules, and support documentation work. • Positive attitude, reliability, and a proactive approach to supporting the office team.
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About the company
<br>The Ghazanfar Group began as a small trading enterprise along the historic Silk Road and has evolved into one of Afghanistans leading private entities. From our roots in Andkhoi as traders, we expanded into the wholesale market of consumable commodities, entering the petroleum industry in 1989, and have since diversified into banking with the establishment of Ghazanfar Bank, and construction through Ghazanfar Construction. Our strategic focus is on making meaningful investments in Afghanistans infrastructure and human capital. We are committed to projects that contribute to the nations recovery and development, aiming to improve living standards, create jobs, and enhance economic stability. As Afghanistan navigates significant challenges, our efforts are directed towards supporting the countrys growth through sustainable real estate, banking, and large-scale construction projects.

Gmi LLC

<p>Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required </p>

Secretary Female with Experiences join Immediately:

Lui O Lei Trading

<p><b>Job Description:</b><br/>The Personal Secretary to the Female CEO provides high-level administrative, organizational, and operational support to the Chief Executive Officer. This role requires exceptional professionalism, discretion, and the ability to manage complex tasks in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO&rsquo;s calendar, schedule appointments, and coordinate internal and external meetings.</li><li>Handle confidential correspondence, emails, and telephone communication on behalf of the CEO.</li><li>Prepare executive-level reports, presentations, and official documents with accuracy and professionalism.</li><li>Arrange domestic and international travel, including itineraries, bookings, and logistics.</li><li>Organize and maintain filing systems, records, and confidential documents.</li><li>Monitor deadlines, follow up on pending tasks, and prioritize the CEO&rsquo;s daily activities.</li><li>Liaise with senior management, staff, clients, and external partners on behalf of the CEO.</li><li>Exercise sound judgment, discretion, and maintain strict confidentiality at all times.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top management.</li><li>Strong organizational, time-management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional demeanor, reliability, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>High level of integrity and confidentiality.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Strong interpersonal skills and the ability to interact effectively at all organizational levels.</li><li>Problem-solving mindset with proactive initiative.</li><li>Experience in preparing executive communications and corporate documents.</li><li>Ability to adapt quickly and handle shifting priorities.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,500.00 per month</p>

Female Secretary to CEO

real state

<p><b>Experience:</b> Minimum 10 years supporting C-level or senior top-management roles in Qatar<br/><b>Language:</b> Fluent in English (spoken &amp; written)<br/><b>Technical Skills:</b> Advanced MS Word, Excel, PowerPoint, Outlook, and Visio (for organization charts)</p><p><b>Role Overview</b></p><p>We are seeking an exceptionally professional and highly experienced <b>Executive Secretary</b> to provide executive-level support to a <b>Senior Executive within a Real Estate &amp; Construction Holding Group</b>.<br/>This role requires a mature, organized, and discreet individual capable of managing sensitive information and supporting high-level decision-making.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>How many years Experience as Executive Secretary?</li><li>Who is your reporting Manager?</li></ul>

Executive Secretary to Top Management - (FEMALE)

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