front office secretary

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Secretary

Pakistan Health Industry Manufacturer and Distributor Association (PHIMDA), Lahore

<p>Job Title: <b>Office Secretary for Head Office &ndash; Lahore</b></p><p>-&gt; Experience: Minimum 5 Years&rsquo; experience or more of;</p><p>a. Excellent Computer Knowledge (Microsoft Word, Excel, Outlook, Power Point) and</p><p>other Sotwares.</p><p>b. Business communications with Foreign Partners by emails / calls.</p><p>c. HR related all procedures / documentations, Administrative Department</p><p>Assignments..</p><p>d. Registration / Renewal / Additional Indexation / Prequalification of Government</p><p>Institutes and other departments.</p><p>e. Good Knowledge of Visas processing.</p><p>f. Meetings Schedule with Foreign Partners for International Trade Shows /</p><p>Exhibitions.</p><p>-&gt; Having degree: Minimum Graduation</p><p>-&gt; Having his own conveyance.</p><p>-&gt; Job Type: Full-time.</p><p>-&gt; Salary Rs.60,000/- to Rs.80,000/-.</p><p>-&gt; <b>Please send your CV to hr@kasbnmedical.com.</b></p><p>Job Type: Full-time</p><p>Pay: Rs60,000.00 - Rs80,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Office Secretary for Head Office – Lahore

Ameristar Oil LLC

<p><b>RESPONSIBILITIES </b></p><p>Answering the phone.</p><p>Taking orders from clients.</p><p>Billing/emailing clients.</p><p>Invoices on Quick Books.</p><p><b>WORK EXPERIENCE </b></p><p>Secretary, receptionist, and or office assistant experience.</p><p><b>SKILLS </b></p><p>Bilingual(Spanish/English)</p><p>Some to little experience with Quick Books.</p><p><b>EDUCATION</b></p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Tilke Focus Design

The Role
<br>We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
<br><br>
Requirements
<br><b>Requirements:</b> - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
<br><br>
About the company
<br>Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/23/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>Role Summary</b><br>
We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>Key Responsibilities</b>
<br>
Executive Support to CEO
<br>
<ul><li>Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements</li></ul></div><ul><li>Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
</li><li>Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
</li><li>Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion</li></ul><div><br>
Executive &amp; Leadership Coordination
<br>
</div><ul><li>Provide structured administrative support to the leadership team as required
</li><li>Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
</li><li>Support the development of presentations, dashboards, and business reports
</li><li>Ensure proper follow-up and alignment across departments on key decisions and initiatives
</li><li>Coordinate Business travels for all C-level and teams</li></ul><br>
Office Management &amp; Administration (Dubai)
<br>
<ul><li>Oversee day-to-day administrative operations of the Dubai office
</li><li>Manage relationships with vendors, facility management, and service providers</li><li>Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
</li><li>Support onboarding and administrative requirements for Dubai-based employees
</li><li>Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
</li><li>Ensure compliance with local regulations and administrative standards</li></ul><div></div><div><br>
HR Coordination (Dubai Scope)
<br>
</div><ul><li>Support HR-related activities in coordination with regional HR teams
</li><li>Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
</li><li>Assist in employee documentation, onboarding coordination, and HR communications
</li><li>Act as a coordination point between Dubai employees and HR teams across other countries</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements Education</b><br>
</div><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field Experience:
</li><li>3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b>
<br>
</div><ul><li>Exceptional communication skills in English (written and verbal)
</li><li>Strong organizational and multitasking abilities
</li><li>High level of professionalism, discretion, and confidentiality
</li><li>Strong emotional intelligence and stakeholder management skills
</li><li>Ability to work under pressure and manage competing priorities
</li><li>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li></ul><div></div><div><b><br>
Additional Requirements</b>
<br>
</div><ul><li>Based in Dubai with valid residency (preferred: spouse/family visa)</li></ul></div></div></div></div></div><p></p>

Executive Secertary to CEO & Office Manager

The American University in the Emirates (AUE)

<div>
 <strong>
  Job Title: Executive Secretary - President&rsquo;s Office
  <br/>
  <br/>
 </strong>
 <strong>
  Department:
 </strong>
 Office of the President
 <br/>
 <br/>
 <strong>
  Institution:
 </strong>
 American University in the Emirates (AUE)
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 <br/>
 <br/>
 <strong>
  Qualifications &amp; Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills / Knowledge / Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent organizational and multitasking abilities.
  </li>
  <li>
   Bilingual proficiency in Arabic and English is mandatory.
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality.
  </li>
  <li>
   Strong decision-making skills with the ability to work independently.
  </li>
  <li>
   Knowledge of academic and administrative procedures, student policies, and university protocols.
  </li>
  <li>
   Strong interpersonal and communication skills when dealing with diverse stakeholders.
  </li>
  <li>
   Ability to manage and coordinate executive office operations efficiently.
  </li>
  <li>
   Strong problem-solving skills with attention to detail and accuracy.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
  </li>
  <li>
   Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
  </li>
  <li>
   Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
  </li>
  <li>
   Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
  </li>
  <li>
   Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
  </li>
  <li>
   Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
  </li>
  <li>
   Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
  </li>
  <li>
   Serve as a professional point of contact for internal and external stakeholders.
  </li>
  <li>
   Handle multiple tasks and priorities simultaneously while meeting deadlines.
  </li>
  <li>
   Maintain strict confidentiality of sensitive information and documents.
  </li>
  <li>
   Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
  </li>
  <li>
   Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About American University in the Emirates (AUE):
  <br/>
  <br/>
 </strong>
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 <br/>
 <br/>
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 <br/>
 <br/>
 <strong>
  At AUE, we believe Nothing is Impossible is the Pathway to Success
  <br/>
  <br/>
 </strong>
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 <br/>
 <br/>
 The American University in the Emirates is accredited by
 <strong>
  SACSCOC
 </strong>
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 <br/>
 <br/>
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 <br/>
 <br/>
 The
 <strong>
  College of Business Administration
 </strong>
 is a proud member of
 <strong>
  AACSB
 </strong>
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 <strong>
  AACSB
 </strong>
 ) as of 2022.
 <br/>
 <br/>
 The Bachelor of Computer Science in the
 <strong>
  College of Engineering and Technology
 </strong>
 is accredited by the Computing Accreditation Commission of
 <strong>
  ABET
 </strong>
 .
 <br/>
 <br/>
 <strong>
  NASAD
 </strong>
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 <strong>
  College of Design
 </strong>
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>


Executive Secretary – President’s Office

MIAMI CONTRACTING LLC

<p>We are looking for a professional and well-organized <b>Secretary / Receptionist</b> with at least 1 year of experience in the construction industry. The candidate should be capable of handling front desk responsibilities, administrative tasks, and basic coordination with site and office teams.</p><ul><li>Minimum 1 year experience as Secretary / Receptionist (Construction field preferred)</li><li>Good communication skills in English (Hindi/Urdu is a plus)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Well-organized, presentable, and professional attitude</li><li>Ability to multitask and work under pressure</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>work related: 2 years (Required)</li><li>Document controller: 2 years (Required)</li></ul><p>Work Location: In person</p>

Secretary/Receptionist

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