front office secretary

ICS Global Consultancy

<p>We are looking for a professional, organized, and well-spoken <b>Secretary / Front Desk Executive</b> to join our team. The ideal candidate should be friendly, presentable, and able to handle front-desk operations, office paperwork, and client coordination efficiently. Strong communication skills, basic administrative experience, and good computer knowledge are essential for this role.</p><p><b>Key Responsibilities:</b></p><ul><li>Welcome and greet clients and visitors in a professional manner</li><li>Manage front desk operations and maintain a clean and organised reception area</li><li>Handle daily office paperwork, filing, and documentation</li><li>Prepare quotations, invoices, and official letters when required</li><li>Answer phone calls, WhatsApp messages, and emails professionally</li><li><b>Call leads and follow up with potential clients to convert inquiries into business opportunities</b></li><li>Schedule meetings and coordinate appointments with clients</li><li>Maintain records of incoming and outgoing documents</li><li>Support management with general administrative tasks</li><li>Follow up with clients regarding payments and deliveries when required</li></ul><p><b>Requirements:</b></p><ul><li>Good communication and interpersonal skills</li><li>Professional appearance and friendly personality</li><li>Good computer knowledge, including MS Office and email handling</li><li>Ability to manage paperwork and office records properly</li><li>Strong organizational and multitasking skills</li><li>Confidence in handling client calls and follow-ups</li></ul><p><b>Preferred Qualities:</b></p><ul><li>Previous experience in a receptionist, secretary, or front desk role</li><li>Experience in lead calling and client follow-ups is an advantage</li><li>Knowledge of preparing quotations and invoices</li><li>Ability to communicate professionally with clients and staff</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Work Location: In person</p>

Secretary / Front Desk Executive

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Secretary

Ameristar Oil LLC

<p><b>RESPONSIBILITIES </b></p><p>Answering the phone.</p><p>Taking orders from clients.</p><p>Billing/emailing clients.</p><p>Invoices on Quick Books.</p><p><b>WORK EXPERIENCE </b></p><p>Secretary, receptionist, and or office assistant experience.</p><p><b>SKILLS </b></p><p>Bilingual(Spanish/English)</p><p>Some to little experience with Quick Books.</p><p><b>EDUCATION</b></p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul><p>Work Location: In person</p>

State of Connecticut

<div></div><div><div><div><b><i>Join our mission-driven team supporting essential behavioral health services in Connecticut.</i></b></div><br>
<br>
<div>River Valley Services (RVS), part of the State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is seeking a highly organized and proactive <b>Executive Secretary </b>(PCN 133196) to support our CEO Office in Middletown.</div><br>
<br>
<div>This pivotal position provides confidential administrative support to the CEO and two Clinical Directors, while coordinating administrative workflow and operational needs across multiple RVS locations.</div><br>
<br>
<div><b>ROLE HIGHLIGHTS</b></div>
<ul><li>Schedule: Full-time, 40 hours/week, Monday&ndash;Friday</li>
<li>Shift: First Shift, 8:00 AM &ndash; 4:30 PM</li>
<li>Location: 351 Silver Street, Middletown, CT</li>
<li>Key role ensuring seamless administrative operations across a busy behavioral health setting</li></ul><br>
<div><br>
</div><div><div>In this role, you will be an essential partner to our leadership team, helping ensure smooth daily operations and consistent administrative coordination across multiple clinical sites. This work requires strong organization, accuracy, and the ability to manage multiple priorities in a fast-paced environment.</div><div><br>
</div><div>Below are some of the core responsibilities you will take on:</div></div><br>
<br>
<ul><li>Coordinating front desk and administrative workflow to ensure continuous coverage across three busy waiting areas</li>
<li>Participating in administrative staff selection, onboarding, and daily task coordination</li>
<li>Preparing for Joint Commission Accreditation through policy coordination, documentation management, scheduling, incident reporting, and credentialing support</li>
<li>Managing executive correspondence and maintaining accurate records for leadership and advisory groups</li>
<li>Coordinating large-scale meetings, conferences, and multi-site communication</li>
<li>Taking accurate and detailed dictation and transcribing complex or technical information</li></ul><br>
<br>
<div><b>WHAT WE OFFER</b></div>
<ul><li>Comprehensive benefits &mdash; visit our Benefits page</li>
<li>Professional growth and development opportunities</li>
<li>A healthy work/life balance.</li></ul><br>
<div><br>
</div><div><b>ABOUT OUR AGENCY</b></div>
<p>
The State of Connecticut Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.
</p>
<p>River Valley Services (RVS), a community mental health center serving Middlesex County and the towns of Lyme and Old Lyme, is operated by the State of Connecticut Department of Mental Health and Addiction Services (DMHAS). RVS&rsquo;s goal is to provide the highest quality crisis intervention, case management, and residential and clinical services to adult citizens, 18 years of age and older, who suffer from serious mental disorders and who lack the financial means to secure such services in the private sector. Services are directed at improving clients&rsquo; quality of life and fostering dignity, ability, and recovery. We are dedicated to promoting a complete and responsive service system for our clients and others in need.</p>
<p>
<b><i>Start with us. </i></b><b><i>Stay with us.</i></b><b><i> </i></b><b><i>Grow with us.</i></b></p>
<div><b>
Please note:</b></div>
<ul><li>A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.</li>
<li>All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.</li>
</ul></div><h2 class="jobSectionHeader"><b>Selection Plan</b></h2>
<div><p><i>Incumbents in this class shall be appointed in accordance with </i><i>Section 5-198(11) of the Connecticut General Statutes</i><i>, which states&quot; </i><i>One personal secretary to the administrative head and to each undersecretary or deputy to such head of each department or institution&quot;.</i></p>
<p><b>
FOR ASSISTANCE IN APPLYING:</b></p>
<p>
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.</p>
<p><b>
BEFORE YOU APPLY:</b></p>
<ul>
<li><b>Meet Minimum Qualifications:</b> Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.</li>
<li><b>Educational Credits:</b> List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.</li>
<li><b>Resume Policy:</b> Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li>
<li><b>Preferred Shift/Location: </b>Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li>
<li><b>Timely Submission:</b> All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.</li>
<li><b>Salary Calculations</b>: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li>
</ul><ul><li><b>Note</b>: The only way to apply to this posting is via the &lsquo;Apply&rsquo; or &lsquo;Apply Online&rsquo; buttons on the official State of Connecticut Online Employment Center job posting.</li>
</ul>
<p><b>AFTER YOU APPLY:</b></p>
<ul>
<li><b>Some email providers may experience delays or issues delivering messages. To avoid missing important updates&mdash;such as referral questionnaires or interview scheduling links&mdash;please check your </b><b>Personal Status Board</b><b> regularly.</b></li>
<li><b>For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select &ldquo;Update My Contact Information.&rdquo;</b></li>
<li><b>Referral Questions: </b>This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire&rsquo;s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
</li></ul><ul><li><b>Prepare For An Interview: </b>Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!</li>
<li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
</li><li><b>Note</b>: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.</li>
</ul>
<p><b>QUESTIONS? WE&rsquo;RE HERE TO HELP:</b></p>
<p>
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Joseph K. Fried at Joseph.Fried@ct.gov.</p>
<p>
Join the State of Connecticut and take your next career step with confidence!</p>
</div><h2 class="jobSectionHeader"><b>PURPOSE OF JOB CLASS (NATURE OF WORK)</b></h2>
<div>Acts as personal secretary and provides office management to the administrative head and/or to each undersecretary or deputy to such head of a department or institution as authorized by Section 5-198(11) of the Connecticut General Statutes.
</div><h2 class="jobSectionHeader"><b>EXAMPLES OF DUTIES</b></h2>
<div></div><div><div><ul><li>Acts as confidential secretary to an executive;</li>
<li>Relieves superior of administrative details through interaction with the public and routine contacts with other state executives;</li>
<li>Complies and coordinates data for action by superior;</li>
<li>Takes and transcribes confidential correspondence from supervisor or at meetings and/or hearings;</li>
<li>Types a wide variety of correspondence, notes, memorandums, drafts, transcripts, charts and forms following proper format;</li>
<li>Prepares own letters or reports and advises superior of appropriate action taken on routine matters;</li>
<li>Schedules appointments and arranges meetings;</li>
<li>Acts as receptionist;</li>
<li>Maintains and checks records and files;</li>
<li>Performs special assignments, studies and routine administrative functions as specifically directed;</li>
<li>Screens incoming correspondence, refers to appropriate staff and follows up to insure timely response;</li>
<li>May supervise a clerical staff assigning work and following up to insure completion;</li>
<li>May transmit to or request information from agency staff for agency head;</li>
<li>Performs related duties as required.</li>
</ul></div></div><div></div><h2 class="jobSectionHeader"><b>KNOWLEDGE, SKILL AND ABILITY</b></h2>
<div></div><div><div><ul><li>Considerable knowledge of
<ul><li>office administration and management;</li>
<li>functions, procedures, programs and regulations of relevant organizational unit;</li>
<li>English grammar, spelling and punctuation;</li>
</ul></li><li>Considerable interpersonal skills;</li>
<li>Ability to
<ul><li>interact effectively with supervisor, co-workers and general public;</li>
<li>work independently on administrative tasks and make decisions within framework of departmental policies;</li>
<li>follow complex instructions;</li>
<li>take accurate and complex dictation;</li>
</ul></li><li>Supervisory ability.</li>
</ul></div></div><div></div><h2 class="jobSectionHeader"><b>PREFERRED QUALIFICATIONS</b></h2>
<div><div><ul><li>Experience supporting activities related to Joint Commission Accreditation or other regulatory or compliance reviews</li>
<li>Experience working with confidential information in a healthcare environment, including familiarity with HIPAA requirements</li>
<li>Experience taking accurate and detailed dictation, including transcribing complex or technical information such as meeting minutes, clinical terminology, or executive correspondence</li>
<li>Experience providing administrative or executive-level support within a healthcare, behavioral health, or government setting</li>
<li>Experience coordinating meetings, maintaining calendars, or managing administrative operations across multiple work locations</li></ul></div></div></div><p></p>

Executive Secretary (Office/On-site)

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 <br/>
 <br/>
 The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the DG's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders
  </li>
  <li>
   Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs
  </li>
  <li>
   Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system
  </li>
  <li>
   Coordinate travel arrangements, logistics, and protocol-related requirements for DG's official engagements
  </li>
  <li>
   Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed
  </li>
  <li>
   Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements
  </li>
  <li>
   Support coordination with the BoG Secretariat for meeting scheduling and documentation when required
  </li>
  <li>
   Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Education:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor's degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Experience:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations
  </li>
  <li>
   Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management
  </li>
  <li>
   Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.
  </li>
 </ul>
</div>


Personal Secretary (DG Office) | NAFSA

Pakistan Single Window

<div><p>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.</p><p></p><p>
The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.
</p>Responsibilities:<ul><li>
Manage the DG&rsquo;s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.</li><li>
Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs.</li><li>
Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system.</li><li>
Coordinate travel arrangements, logistics, and protocol-related requirements for DG&rsquo;s official engagements.</li><li>
Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed.</li><li>
Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements.</li><li>
Support coordination with the BoG Secretariat for meeting scheduling and documentation when required.</li>
Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office.<br>
<li>
<br>
</li></ul><br>
<br>
<b>Requirements</b><br>
<br>
<b>Education:</b><ul><li>
Bachelor&rsquo;s degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline.</li></ul><b>
Experience:</b><ul><li>
Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations.</li><li>
Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management.</li><li>
Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.</li></ul></div>

Future Projects Technical Services

<p>We are seeking a proactive and highly organized <b>Secretary cum Document Controller</b> to join our dynamic team at Future Projects Technical Services, a leading interior design and fit-out company in Dubai. The ideal candidate will support day-to-day administrative operations and ensure all project documentation is well-managed, up-to-date, and properly filed.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize project-related documents, including contracts, drawings, correspondence, and approvals.</li><li>Ensure all documents are properly archived and version-controlled.</li><li>Provide administrative support to the project and design teams.</li><li>Handle internal and external communication, including drafting letters, emails, and minutes of meetings.</li><li>Coordinate with consultants, contractors, and suppliers for timely documentation submission.</li><li>Maintain filing systems (physical and digital) and retrieve information quickly when needed.</li><li>Prepare reports and assist with document submissions for authorities and clients.</li><li>Schedule appointments, manage calendars, and support the team with logistics and paperwork.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of experience in a similar role, preferably in the interior fit-out or construction industry in the UAE.</li><li>Strong knowledge of document control practices and administrative procedures.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and document control systems.</li><li>Ability to multitask, prioritize, and maintain confidentiality.</li><li>Knowledge of UAE authority submission procedures (Dubai Municipality, DCD, Trakhees, etc.) is a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Female Secretary cum Document Controller – Interior Fit-Out

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Secretary / Front Desk Executive

Office Secretary

Office Secretary

Executive Secretary (Office/On-site)

Personal Secretary (DG Office) | NAFSA

Personal Secretary (DG Office) | NAFSA

Female Secretary cum Document Controller – Interior Fit-Out