front office secretary

RAZANCO BUILDING CONTRACTING

Job Vacancy &ndash; Site Secretary (Female)Razanco Building Contracting L.L.C. is looking to hire a professional Site Secretary (Female) to support our site operations in Dubai, United Arab Emirates.Key Responsibilities:<ul><li>Provide administrative and clerical support to the site team.</li><li>Prepare, manage, and file site documents, reports, and correspondence.</li><li>Handle communication between the site and head office (emails, phone calls, letters).</li><li>Assist in scheduling meetings, preparing minutes, and maintaining accurate records.</li><li>Ensure proper documentation control and compliance with company procedures.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Business, or related field.</li><li>Minimum 3 years of proven experience in the UAE as a Secretary / Document Controller / Site Secretary in construction.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluency in English; knowledge of Arabic or Tagalog is an advantage.</li><li>Female candidates only.</li></ul>Location: Dubai &ndash; United Arab Emirates Employment Type: Full-time To Apply: Please send your CV to tamer.zizo@yahoo.com or contact via WhatsApp 0522738448Job Vacancy &ndash; Site Secretary (Female)Razanco Building Contracting L.L.C. is looking to hire a professional Site Secretary (Female) to support our site operations in Dubai, United Arab Emirates.Key Responsibilities:<ul><li>Provide administrative and clerical support to the site team.</li><li>Prepare, manage, and file site documents, reports, and correspondence.</li><li>Handle communication between the site and head office (emails, phone calls, letters).</li><li>Assist in scheduling meetings, preparing minutes, and maintaining accurate records.</li><li>Ensure proper documentation control and compliance with company procedures.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Business, or related field.</li><li>Previous experience as a Secretary / Document Controller / Site Secretary in construction (preferred).</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluency in English; knowledge of Arabic or Tagalog is an advantage.</li><li>Female candidates only.</li></ul>Location: Dubai &ndash; United Arab Emirates Employment Type: Full-time To Apply: Please send your CV to tamer.zizo@yahoo.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Site Secretary (Female)

Shater Abbas Restaurants

We are a dynamic and innovative company seeking a highly organized and proactive individual to join our team as a Secretary and Office Manager. This is an exciting opportunity for someone who is enthusiastic about contributing to the efficient functioning of an office environment.Key Responsibilities:As the Secretary and Office Manager, you will be responsible for:<ul><li>Administrative Support: Providing comprehensive administrative support to executives and other team members.</li><li>Office Management: Overseeing the daily operations of the office, ensuring a smooth and efficient work environment.</li><li>Calendar Management: Scheduling appointments, meetings, and events, and coordinating logistics.</li><li>Communication: Handling phone calls, emails, and correspondence, and maintaining a professional and friendly office atmosphere.</li><li>Document Preparation: Drafting, proofreading, and editing documents, reports, and presentations.</li><li>Travel Coordination: Making travel arrangements and accommodations for executives and team members.</li><li>Facilities Management: Managing office supplies, equipment, and coordinating office maintenance.</li><li>Team Coordination: Collaborating with different departments to facilitate effective communication and coordination.</li><li>Confidentiality: Handling sensitive information with the utmost discretion and maintaining confidentiality.</li></ul>Qualifications:<ul><li>Proven experience as a Secretary or Office Manager.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite.</li><li>High level of professionalism and attention to detail.</li><li>Ability to work independently and as part of a team.</li></ul>How to Apply:If you are a dedicated and organized professional with experience in secretarial and office management roles, please submit your resume and a cover letter detailing your relevant experience here. Please include &quot;Secretary and Office Manager Application&quot; in the subject line. We look forward to reviewing your application.Location: [Lusail]Note: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.Job Type: Full-timePay: From QAR1.00 per monthApplication Question(s):<ul><li>Are you able to join immediately?</li></ul>

Secretary and office manager (FEMALE)

TANOS GROUP

We're Hiring: Office Assistant with Accounting and/or IT Skills!Are you an organized, tech-savvy, and numbers-driven professional looking for an exciting role? We&rsquo;re searching for a proactive Office Assistant with a background in Accounting and/or IT to keep our operations running smoothly!What You&rsquo;ll Be Doing:Handling administrative tasks and office coordination Assisting with accounting duties like invoicing &amp; data entry Supporting IT functions, troubleshooting, and basic system management Maintaining organized records and reports Providing general support to the team and managementWhat We&rsquo;re Looking For:Accounting and/or IT experience &ndash; the more, the better! Strong organizational &amp; multitasking skills Proficiency in Microsoft Office &amp; relevant software Attention to detail &amp; problem-solving mindset A team player with great communication skillsWhy Join Us?Work in a dynamic &amp; supportive environment Gain hands-on experience in both admin &amp; technical fields Competitive salary &amp; career growth opportunitiesReady to apply? Send your CV to tanosgrouphr@gmail.com or WhatsApp us at +971 55 921 7300Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li></ul>Experience:<ul><li>Office Secretary: 1 year (Required)</li></ul>

Office Secretary - Only Female

Binsuloom Group

We are looking for a highly organized and proactive Female Secretary to join our team in the UAE. The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth functioning of daily operations. This role is ideal for someone who is detail-oriented, professional, and can handle multiple tasks efficiently in a dynamic environment.Key Responsibilities:<ul><li>Manage and organize office schedules, meetings, and appointments.</li><li>Overseeing office administration tasks and ensuring that daily office operations are performed in a seamless and efficient manner, including the management of document flow, coordination of schedules, liaising with various departments,.</li><li>Responsible for supporting high-level executives and management</li><li>Manage , execute and support the personal matters of the owners family.</li><li>Prepare and handle correspondence, reports, and official documents.</li><li>Verification of Noqodi &amp; Ejari monthly reports. Noqodi payments should tally as per the ejari registration.</li><li>Approval of CRM posting in the real estate software</li><li>Approval of pre-termination of contracts in real estate software</li><li>Plots - renewal of affection plan, valuation request. Request through Dubai Rest App and other government online application in Dubai, Sharjah and Dibba</li><li>Receiving original invoices from the contractors and verify before submitting to Accounts dept</li><li>Coordinating with Supervisors for the pending maintenance complaint in all buildings</li><li>Quotations for approvals and coordinating with contractors.</li><li>AMC Contracts renewals of all buildings</li><li>Maintain and organize filing systems (both digital and physical).</li><li>Service/maintenance booking of owener's personal and company vehicle(schedule, drop off, pick-up &amp; payment)</li><li>Handle incoming calls, emails, and visitors in a professional manner.</li><li>Coordinating all the family related works-travel, bank, hotel , property etc</li><li>Coordinate travel arrangements and hotel bookings when required.</li><li>Take meeting minutes and distribute to relevant parties.</li><li>Ensure the confidentiality of sensitive documents and information.</li><li>Liaise with other departments and provide administrative support as needed.</li></ul>Requirements:<ul><li>Proven experience as a Secretary, Administrative Assistant, or similar role (preferably in the UAE).</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English; Arabic is a plus.</li><li>Strong organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Discretion and professionalism in handling confidential information.</li><li>Education: Bachelor&rsquo;s Degree in Business Administration or related field.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you okay to work for salary range of AED 5000 to AED 6000?</li><li>What is your current visa status? How soon you can join?</li><li>Are you open to doing work assignments outside the office?</li></ul>Experience:<ul><li>Secretarial : 5 years (Required)</li></ul>

Female Secretary to the Chairman with Real Estate Background

Ultra Medical Center

We are currently looking for Clinic Secretary - Female with atleast 2 years of experience in UAE Healthcare. Degree/Diploma/Certificates in Medical field. Immediate joining is preferred.1.1 Welcome patient and families.1.2 Instant interpreting between doctor and patient.1.3 Prepare examination room.1.4 Implementing care as instructed by the Registered nurses in order to meet the individual&rsquo;s needs.1.5 Working under supervision of a Registered nurses in assisting with care needs as required.1.6 Assist registered nurses and administration staff in maintaining adequate stock levels.1.7 Carry out basic assessments of patient&rsquo;s e.g. base line observations, urinalysis, blood glucose monitoring height and weight as directed by the registered nurses.1.8 To maintain effective channels of communication, liaising as appropriate with all members of the multi-disciplinary team within and external to UMC under the direction of the Registered nurses.1.9 To be aware of and maintain confidentiality in both written and spoken information.Giving and receiving information both written and verbal. This includes recording patient informationJob Type: Full-timeJob Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>UAE healthcare: 1 year (Required)</li></ul>

Clinic Secretary

Falcon Group Middle East

We are looking for a dedicated and professional Secretary to the CEO to provide high-level administrative and organizational support. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with discretion. Male candidates are preferred for this role. Candidates with relevant experience in a similar role from their home country are also encouraged to apply.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s schedule, including meetings, appointments, and travel arrangements</li><li>Handle all correspondence and communication on behalf of the CEO</li><li>Organize and prepare materials for meetings, reports, and presentations</li><li>Maintain confidential files and records with accuracy and discretion</li><li>Coordinate logistics for business travel, events, and internal/external meetings</li><li>Follow up on action items and ensure timely completion of tasks</li><li>Liaise with internal teams and external stakeholders as needed</li><li>Perform general administrative duties such as filing, data entry, and document management</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,200.00 per month

Office Secretary

Veloche Interior and Exhibition

Job Summary:The Director&rsquo;s Secretary provides high-level administrative support to the Director of an Interior Fit-Out company. The role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be familiar with the construction/interior fit-out industry and will act as a gatekeeper, liaison, and support system to ensure smooth day-to-day operations.Key Responsibilities: Executive Support:<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Screen and prioritize incoming emails, calls, and correspondence.</li><li>Prepare and edit reports, presentations, and other documents for internal and client meetings.</li><li>Attend meetings, take minutes, and follow up on action items.</li><li>Coordinate travel arrangements, including visas, itineraries, and accommodations.</li></ul>Administrative Tasks:<ul><li>Maintain confidential and sensitive documents and records.</li><li>Prepare monthly expense reports and oversee reimbursements.</li><li>Draft professional correspondence and handle communication on behalf of the Director.</li><li>Organize and maintain filing systems (both physical and digital).</li><li>Monitor deadlines and ensure timely completion of key tasks.</li></ul>Industry-Specific Support:<ul><li>Coordinate with project managers, designers, and suppliers to support the Director in project oversight.</li><li>Assist in compiling project proposals, bids, and tender documentation.</li><li>Maintain updated records of ongoing and upcoming interior fit-out projects.</li><li>Track project timelines and milestones relevant to the Director&rsquo;s involvement.</li></ul>Client &amp; Vendor Interaction:<ul><li>Liaise with clients, consultants, and vendors on behalf of the Director.</li><li>Handle sensitive client communication with professionalism and discretion.</li><li>Coordinate with accounts, procurement, and operations teams to relay directives from the Director.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Executive Secretary - Interior Fitout

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