funding specialist

Stafford County Public Schools

<p></p><div><p><b>Job Information</b></p><p></p><div><div><p><br>
Job Title:</p><p><br>
Specialist of Activity Funds</p></div><div><p><br>
Department:</p><p><br>
 Financial Services</p></div><div><p><br>
Reports To:</p><p><br>
 Assistant Director of Accounting</p></div><div><p><br>
FLSA Status:</p><p><br>
 Non Exempt</p></div><div><p><br>
Work Calendar:</p><p><br>
 All 12 Month Staff</p></div><div><p><br>
Salary Scale:</p><p><br>
 Clerical &amp; Professional Salary Scale</p></div></div><p><br>
</p><p><b>Job Summary and Purpose</b></p><p></p><p><br>
The Specialist of Activity Funds performs technical and administrative accounting support for school and department accounting assistants. This position provides guidance, training, reconciliation support, and internal review assistance to schools and departments. The role supports compliance with applicable policies and procedures, promotes accurate financial practices at the school level, and facilitates effective communication between schools, departments, financial institutions, and central office staff.</p><p></p><p><b><br>
 </b><b>Work Objectives/Essential Functions</b></p><ul><li>
Develops and delivers training and ongoing support for new and existing accounting assistants, including updates on procedural changes.</li></ul><ul><li>
Assists and advises school and department accounting assistants regarding policies, procedures, and best practices for financial transactions.
</li><li>Prepares, reviews, and analyzes monthly activity fund reports and reconciliations for accuracy and compliance.</li><li>
Assists with internal audits and reviews of school activity funds and supports preparation for annual external audits.</li><li>
Serves as a liaison between schools and financial institutions regarding activity fund banking matters.</li><li>
Provides accounting support to schools and departments during temporary accounting assistant vacancies.
</li><li>Manages and supports the division&rsquo;s online school payment system and coordinates implementation and usage with schools.</li><li>
Identifies process issues and recommends improvements to enhance consistency, accuracy, and compliance in activity fund operations.</li></ul><p><b>
Education and Experience</b></p><p></p><div><div><p><b><br>
Education Attainment (Required):</b></p><p><br>
 High School diploma or equivalent</p></div><div><p><b><br>
Education Attainment (Preferred):</b></p><p><br>
 Coursework or training in bookkeeping, accounting or a related field is preferred.</p></div><div><p><b><br>
Relevant Experience (Required):</b></p></div><div></div><div><p><b><br>
Relevant Experience (Preferred):</b></p><br>
At least One (1) year of experience supporting school-based accounting functions or activity funds.<br>
<ul><li>
</li></ul></div><br>
<div><p><b>Industry Licensure or Certifications (Required):</b></p></div><p></p><div><p><b><br>
Industry Licensure or Certifications (Preferred):</b></p></div></div><p></p><p><b><br>
Required Licensures and Certifications</b></p><p></p><p><br>
</p><p><b>Additional Knowledge, Skills, and Abilities</b></p><ul><li>
Knowledge of bookkeeping terminology, methods, and internal control practices</li><li>
Knowledge of applicable state and local procurement laws, rules, and procedures</li><li>
Proficiency with financial systems, spreadsheets, and standard office software</li><li>
Ability to establish and maintain effective working relationships with school staff, vendors, and the public</li><li>
Strong organizational, analytical, and time-management skills</li><li>
Ability to work independently and collaboratively in a team environment</li><li>
Ability to meet deadlines while managing multiple priorities</li><li>
Demonstrated attention to detail and commitment to accuracy</li><li>
Effective written and verbal communication skills</li></ul><p><b>
 Core Expectations of All Stafford Schools Employees</b></p><ul><li>
Engage in ongoing professional development relevant to position.</li><li>
Respond to written and oral requests for information promptly and thoroughly.</li><li>
Maintain a clean, neat appearance and dress appropriate to position and duties.</li><li>
Maintain a record of appropriate attendance and punctuality.</li><li>
Serve as a role model for students, colleagues, and the general public.</li><li>
Work in close harmony with supervisor(s) and colleagues.</li><li>
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.</li></ul><p></p><p><b><br>
Weight Demands</b></p><p></p><div><div><p><b><br>
Weight Demands</b></p><p><b><br>
Rarely</b></p><p><b><br>
Occasionally</b></p><p><b><br>
Frequently</b></p></div><div><p><br>
Lifting &ndash; 1&ndash;25 lbs</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Lifting &ndash; 26&ndash;50 lbs</p><p><br>
 X</p></div><p></p><div><p><br>
Lifting &ndash; 50+ lbs</p><p><br>
 X</p></div><p></p><div><p><br>
Carrying &ndash; 1&ndash;25 lbs</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Carrying &ndash; 26&ndash;50 lbs</p><p><br>
 X</p></div><p></p><div><p><br>
Carrying &ndash; 50+ lbs</p><p><br>
 X</p></div><p></p><div><p><br>
Pushing/Pulling &ndash; 1&ndash;25 lbs</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Pushing/Pulling &ndash; 26&ndash;50 lbs</p><p><br>
 X</p></div><p></p><div><p><br>
Pushing/Pulling &ndash; 50+ lbs</p><p><br>
 X</p></div></div><p></p><p><b><br>
Physical Demands</b></p><p></p><div><div><p><b><br>
Physical Demands</b></p><p><b><br>
Rarely</b></p><p><b><br>
Occasionally</b></p><p><b><br>
Frequently</b></p></div><div><p><br>
Standing</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Sitting</p><p></p><p><br>
 X</p></div><div><p><br>
Walking</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Reaching</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Turning/Twisting</p><p></p><p><br>
 X</p></div><p></p><div><p><br>
Balancing/Climbing</p><p><br>
 X</p></div><p></p><div><p><br>
Stooping/Kneeling</p><p><br>
 X</p></div><p></p><div><p><br>
Crouching/Crawling</p><p><br>
 X</p></div></div><p></p><p><b><br>
Classification Details (Completed by Human Resources)</b></p><p></p><div><div><p><br>
Job Family:</p><p><br>
 Specialist of Activity Funds 12 NE</p></div><div><p><br>
Calendar:</p><p><br>
 All 12 Month Staff</p></div><div><p><br>
Pay Structure:</p><p><br>
 Clerical &amp; Professional Salary Scale</p></div><div><p><br>
Position:</p><p><br>
 915040002</p></div><div><p><br>
FLSA Status:</p><p><br>
 Non Exempt</p></div><div><p><br>
Job Grade:</p><p><br>
 CP25</p></div><div><p><br>
Job Code:</p><p><br>
 0027</p></div><div><p><br>
Status:</p><p><br>
 Active</p></div></div><p></p><p><br>
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.</p></div><p></p>

Specialist of Activity Funds

Tampa General Hospital

<div><div><b>Pharmacy Billing Specialist - Outpatient Specialty</b> <b>-</b> <b>(</b><b>260001CE</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
The Pharmacy Billing Specialist handles all medication billing functions within Pharmacy Services. Responsibilities include verifying insurance eligibility, facilitating prior authorizations, and collaborating with third-party payers and clinical offices. The specialist works with patients and providers to ensure access to medications and assists with denial appeals and financial assistance through funding sources. Additionally, the role involves auditing hospital pharmacy billing, resolving claim rejections, and supporting medical bill audits. The specialist performs duties in alignment with TGH&rsquo;s mission, vision, and values.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
Associate's Degree Relevant Field</li><li>
Registered Pharmacy Technician</li><li>
Two (2) years of experience in healthcare, retail, pharmacy, or billing. Experience may be considered in<br>
lieu of degree.</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Pharmacy</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Shift Hours</b><b>:</b> Day shifts 8am to 4:30pm Monday to Friday</div><div><b>
Minimum Salary</b><b>:</b> 43,180.80</div><div><b>
Job Posting</b><b>:</b> Mar 31, 2026, 9:15:20 AM</div></div>

Pharmacy Billing Specialist - Outpatient Specialty

18 Degrees

<b>18 Degrees is committed to a policy of nondiscrimination, equal opportunity, and cultural diversity. People of color, LGBTQ+ individuals, and multi-cultural/multi-lingual candidates are strongly encouraged to apply.</b>
<br><div><div><div><p><b>Pay Range: $19.41 &ndash; $19.70/hour</b></p>
<p><b>
18 Degrees is where new beginnings come to light for children and families &ndash; and could be where your new career does the same!</b> At 18 Degrees, we cultivate teams and leaders to embrace the principles of diversity, equity and inclusiveness to support the needs of our community. [Spanish Speaking helpful.]</p>
<p>
This Childcare Enrollment Specialist is a full-time role working for our multiple childcare sites.</p>
<ul>
<li>Manage enrollment processes for a large-scale childcare program serving 162 children across 4 EEC licensed sites.</li>
<li>Serve as a primary point of contact for families throughout the enrollment process.</li>
<li>Accurately determine and assign the most appropriate funding source for each enrolled family based on eligibility and documentation.</li>
<li>Input, track, and maintain financial subsidy data for families, ensuring accuracy and compliance.</li>
<li>Administer enrollments for families receiving state-funded childcare as a contracted provider with the Department of Early Education and Care (EEC).</li>
<li>Collaborate closely with Seven Hills Child Care Resource &amp;amp; Referral (CCRR) regarding voucher placements.</li>
<li>Maintain compliance with EEC regulations and funding requirements.</li>
<li>Manage high-volume data entry while meeting deadlines in a fast-paced, detail-oriented environment.</li>
<li>Communicate complex funding and enrollment information clearly and compassionately to families.</li>
<li>Work collaboratively with Site Directors to ensure enrollment capacity across all sites.</li>
<li>This is a demanding, high-responsibility role that requires strong attention to detail, the ability to manage multiple enrollment requests simultaneously, and comfort working with state subsidy systems and regulations.</li>
<li>High school diploma or equivalent required.</li>
</ul>
<p>Multicultural, multilingual candidates are encouraged to apply. Send cover letter and resume to Paula McDermott, 18 Degrees, 480 West Street, Pittsfield, MA 01201, or email pmcdermott@18degreesma.org. AA/EOE</p></div></div></div>

Child Care Enrollment Specialist

Central Valley Gender Health & Wellness

<p>Job Description</p><p>Pay: $55.00 &ndash; $70.00 per hour (DOE)</p><p>Position Title<br/>Nonprofit Finance &amp; Operations Systems Specialist<br/>Part-Time | Contract | Remote</p><p>Job Description</p><p>Central Valley Gender Health &amp; Wellness (CVGHW) is a growing community-rooted nonprofit based in Stockton, California, advancing health equity through HIV prevention, overdose prevention, transgender health services, and youth wellness programming. Our work centers dignity, access, and culturally responsive care for underserved communities across the Central Valley.</p><p>As CVGHW continues to expand its programs and organizational capacity, we are seeking an experienced nonprofit finance professional to help strengthen and formalize our financial and administrative systems.</p><p>This role is ideal for someone with strong nonprofit accounting experience who can support financial recordkeeping, grant tracking, payroll documentation, and basic HR compliance systems while helping ensure our operational infrastructure remains organized, reliable, and scalable as the organization grows.</p><p>This is a flexible, remote contractor role suited for an experienced professional who can work independently and collaborate with leadership to maintain strong financial and operational practices.</p><p>KEY RESPONSIBILITIES</p><p>Financial &amp; Bookkeeping Systems</p><ul><li>Maintain and update financial records in QuickBooks Online</li><li>Perform monthly bank and credit card reconciliations</li><li>Track expenses by grant and funding source</li><li>Maintain clear coding structures for grants and program funding</li><li>Prepare monthly financial summaries for the Executive Director</li><li>Identify and flag unusual, missing, or uncoded transactions</li><li>Support financial documentation for audits and grant reporting</li></ul><p>Payroll Systems Support</p><ul><li>Review payroll reports for accuracy prior to processing</li><li>Maintain payroll documentation and reporting records</li><li>Support payroll record organization and tracking</li><li>Assist with year-end payroll documentation as needed</li></ul><p>HR Administrative Systems Support (Light)</p><ul><li>Maintain personnel files and onboarding records</li><li>Track completion of required employment forms (I-9, W-4, W-9)</li><li>Support onboarding and offboarding checklist management</li><li>Maintain basic HR compliance documentation systems</li></ul><p>MINIMUM QUALIFICATIONS</p><ul><li>3+ years nonprofit bookkeeping or nonprofit finance experience</li><li>Strong proficiency in QuickBooks Online (required)</li><li>Experience tracking expenses by grant or funding source</li><li>Familiarity with payroll systems (Gusto, OnPay, ADP, or similar)</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently and meet monthly deadlines</li></ul><p>PREFERRED QUALIFICATIONS</p><ul><li>Experience supporting small or growing nonprofits</li><li>Experience helping organizations strengthen financial or operational systems</li><li>Experience with California-based nonprofits</li><li>Prior fractional or contract bookkeeping experience</li><li>Familiarity with public health, nonprofit health services, or Medi-Cal programs (a plus)</li></ul><p>COMPENSATION &amp; SCHEDULE</p><ul><li>$55&ndash;$70 per hour (DOE)</li><li>Up to 10 hours per month</li><li>Fully remote, flexible schedule</li><li>Independent contractor position</li></ul><p>Applications will be reviewed on a rolling basis.</p><p>To apply, please submit your resume, hourly rate, and a brief description of your nonprofit bookkeeping experience.</p><p>Job Types: Part-time, Contract</p><p>Work Location: Remote</p><p>Pay: $55.00 - $70.00 per hour</p><p>Work Location: Remote</p>

Nonprofit Finance & Operations Systems

Volunteers of America

<div><p>Reporting to the Assistant Director, Resident Services, the Accountability Specialist (ACS) primary responsibilities include coordinating resident approved movement schedule with case managers, monitor resident on GPS devices assigned to Home Confinement and job site. ACS will install GPS on resident monitor resident movements while on home confinement, social pass, treatment, employment, or other authorized community activities to ensure compliance with the Bureau of Prisons Community Re-entry guidelines. Monitoring shall include unannounced visits to residents homes, pass locations and places of employment; telephone verification of residents scheduled locations; and appropriate documentation of contacts in the resident file and other tracking records. The ACS provides guidance to the facility on resident whereabouts outside the facility. ACS coordinates monitoring activities, document any violation, master tamper alarm, conduct investigation. The employee will report to the Assistant Director Resident Services.
</p><p><b>RESPONSIBILITIES:</b></p><ul><li>
Install GPS devices on resident and monitor residents movement, home confinement, job , treatment site, etc.</li><li>
Coordinate with case managers to and develop implementation resident schedule to ensure compliance with Bureau of Prisons (BOP) and America Corrections Association (ACA) guidelines, in home confinement, pass, employment, or other authorized community activity.
</li><li>Coordinate job-site visits with the Employment Placement Specialist, ensuring that the schedule of visits is appropriate and reasonable.
</li><li>Implement community-based monitoring based on the approved monitoring plan, and as mandated by ACA, VOACC and the funding source.
</li><li>Conduct home detention site visits according to a standard checklist, and coordinate with Control Center staff to verify each residents authorized located and schedule.
</li><li>Maintain accurate monitoring inventory of GPS devices, records site visits, home confinement, telephone contacts, GPS tracking alerts and incidents and monitoring documentation weekly and ensure they are properly filed in the Secure-Manage (SM) under each resident log</li><li>
Report any deviation from residents authorized community activities to the Program Director/designee, and complete disciplinary incident reports accordingly.
</li><li>Coordinate and conduct initial meeting with the resident and their family members to complete orientations to home plans and visits to the residents release address.</li><li>
Maintains and demonstrate working knowledge of ACA requirements, VOACC policies and procedures and operational procedures, as well as, contractual obligations established by the funding source.</li><li>
Perform functions related to the Center Disciplinary Procedures as directed.</li><li>
Drive on company business to perform residential and employment site visits and transport clients as required.</li><li>
Participate in Program Review Team Meetings weekly and attend staff meetings and other VOACC work-related meetings and functions as directed.</li><li>
Participate in the provision of pre-service and in-service training for staff as directed.</li><li>
Prepare weekly, monthly or other periodic reports as required in the performance of position duties.</li><li>
Participate in 44 hours annual training as mandated by the ACA, VOACC, and funding source, and maintain certification in CPR/First Aid.</li><li>
Represent the program to the public, community agencies, and funding sources, professionally and appropriately.
</li><li>Assist in ensuring the facility's compliance with the American Correctional Association's standards for accreditation/Prison Rape Elimination Acts (PREA)</li><li>
Perform other duties as assigned.
</li></ul><p><b>EFFECT ON END RESULTS</b><b>:</b></p><ul><li>
To improve residents community-based programming, accountability, public safety</li><li>
To facilitate and monitor residents' participation and successful completion of the program.</li><li>
Reduce resident escape and master tampering alert.
</li><li>To enhance residents successful transitions to life in the community.
</li></ul><p></p><p><b>PHYSICAL REQUIREMENTS</b><b>:</b></p><p>
The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
</p><ul><li>The ability to safely operate a motor vehicle to transport oneself, consumers, and program supplies as necessary.
</li><li>The physical ability to travel to assigned locations, stand, stoop, bend, reach, pull, push, lift, grasp, climb, talk, see, hear and perform basic and light home maintenance activities, and operate office equipment.</li><li>
Operating office equipment requiring continuous or repetitive hand/arm movements.
</li><li>The ability to remain in a sitting position for extended periods of time.
</li><li>Occasionally, ability to lift, carry, push, pull or otherwise move objects, including the human body.
</li></ul><p></p><p><b>OTHER DUTIES</b><b>:</b></p><p>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
</p><p></p><p>EEO/AA</p><p><b>
REQUIREMENTS
</b></p><ul><li>High school/GED certificate required. Bachelors degree from an accredited college or university in criminal justice, psychology, sociology, Human Services, or a related field preferred.
</li><li>Minimum of three (3) years of experience counseling or supervising adult inmates in a correctional setting or One (1) year as a probation filed officer</li><li>
Experience handling facility and inmate disciplinary procedures, investigation, hearing, and compliance guidelines.
</li><li>Experience applying standard inmate progressive sanction assessment
</li><li>Experience conducting investigations and conducting evidential hearings in a correctional setting, court, or probation hearing.</li><li>
Working knowledge and purpose of GPS monitoring procedures, activities, and responsibilities of Accountant Specialist which includes, trends of GPS utilization in rehabilitation of criminal offenders, ability to analyze facts and testimony and reach a sound reasonable conclusions and present clear and concise Incident report/investigation of residents rights, applicable law, appeal right and hearing proceedings
</li><li>Excellent ability to interpret and apply BOP and facility rules as well as grievance process, understand resident files, and pertinent facts from the case records and make independent, fair, and impartial application of judgments under stressful conditions</li><li>
Ability to use computer, terminal, cell phone to communicate with resident and understand due process and its significance in GPS and disciplinary process, read and interpret GPS tracking and navigation system.
</li></ul><ul><li>Ability to develop effective working relationships with the person served population, be self-motivated and able to motivate others,
</li><li>Strong interpersonal and communication skills are a must due to the extensive collaboration and networking that is required in the field.
</li><li>The ability to multitask and function within a non-traditional work environment.
</li><li>The ability to be a self-started and work independently with limited supervision at times.
</li><li>Must have a high level of compassion and respect for persons with special needs;
</li></ul><ul><li>Experience with Microsoft Word, Excel, Power-point, Outlook Email, and other systems i.e. electronic time punches, electronic medical records etc.
</li><li>Bilingual in any language a plus.</li></ul></div>

Accountability Specialist FT

Psychiatry of Texas

<p><b>Role Overview:</b><br/>PsychPlus is seeking a detail-oriented and strategic Grant &amp; RFP Specialist to lead the development of compelling proposals that drive organizational growth. This role will own the end-to-end process of identifying, writing, and submitting grants and RFP responses across healthcare systems, payers, and government opportunities. The ideal candidate understands behavioral health, can translate clinical and operational strengths into persuasive narratives, and thrives in deadline-driven environments.</p><p><b>Key Responsibilities</b></p><ul><li>Identify and track relevant grant and RFP opportunities across federal, state, payer, and private sectors</li><li>Lead end-to-end proposal development including research, writing, editing, and submission</li><li>Collaborate with clinical, operations, finance, and leadership teams to gather required inputs</li><li>Develop high-quality, tailored responses highlighting PsychPlus&rsquo; behavioral health services and outcomes</li><li>Maintain a content library (case studies, metrics, boilerplate responses) for faster turnaround</li><li>Ensure compliance with all RFP/grant requirements, formatting, and submission guidelines</li><li>Manage timelines, internal stakeholders, and submission deadlines with precision</li><li>Analyze win/loss outcomes and continuously improve proposal strategy</li></ul><p><b>Qualifications</b></p><ul><li>3+ years of experience in grant writing, RFPs, or proposal development (healthcare preferred)</li><li>Strong writing, editing, and storytelling skills with attention to detail</li><li>Familiarity with behavioral health, telehealth, or healthcare services is a strong plus</li><li>Experience responding to government and payer RFPs preferred</li><li>Ability to manage multiple deadlines in a fast-paced environment</li><li>Proficiency in Microsoft Office / Google Workspace; experience with proposal tools is a plus</li></ul><p><b>Nice-to-Have</b></p><ul><li>Background in behavioral health or healthcare services</li><li>Experience with Medicaid/Medicare or value-based care proposals</li><li>Knowledge of grant databases and funding sources</li></ul><p><b>Impact</b></p><p>This role directly contributes to PsychPlus&rsquo; expansion by securing new partnerships, funding, and strategic contracts in the behavioral health space.</p><p>Pay: From Rs160,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you familiar with Medicaid/Medicare or value-based care models?</li><li>What are your salary expectations (USD) for this role?</li><li>Are you comfortable working onsite during the night shift (9 PM &ndash; 6 AM, US hours)?</li></ul><p>Experience:</p><ul><li> healthcare-related proposal writing: 2 years (Required)</li></ul><p>Work Location: In person</p>

Grant & Proposal Writer (Healthcare)

Longenecker & Associates

<div><p>Longenecker &amp; Associates (L&amp;A) seeks a motivated <b>Administrative Assistant/ Project Support Specialis</b><b>t</b> to contribute to our mission supporting our work in <b>Aiken, South Carolina.</b></p><p>
L&amp;A is a woman-owned small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOE&rsquo;s nuclear security and environmental remediation enterprise by providing the highest-caliber staff and experts.</p><p>
L&amp;A is unconditionally committed to mission success and the well-being of employees, the nation and the environment. Our team members are passionate about building a healthier environment for generations to come. We are a community that interfaces and effectively communicates with all levels of management and government. If you have a passion for excellence, seek opportunities to engage in mission critical work, and consistently exceed expectations, apply now to join our professional family.</p><p></p><p><b><br>
POSITION DESCRIPTION</b></p><p>
The main duties include, but are not limited to:</p><ul><li> Assist VP PM Director and Deputy Director in office management,</li><li> Manage Office Budget,</li><li> Chamber Membership,</li><li> ETEBA/CNTA memberships,</li><li> Business License for SC Renewal,</li><li> COI renewals-work with Finance office,</li><li> Office functions management, including the Christmas party, town halls, performer dinners, L&amp;A corporate visits, governance reviews, venue setup, menus, attendee lists, draft invitations, creating an RSVP tracker and monitoring responses, sending reminders at designated intervals, and coordinating nametags, swag, and all necessary event materials,</li><li> Format Resumes for proposals in a timely manner,</li><li> Handling &ldquo;Valley Water Beverage&rdquo; Water cooler/Water payments,</li><li> Monitor SR-PMO inbox for new expense reports and route to invoices,</li><li> Assist with draft cost proposals, including new proposals for scopes of work, and coordinate with the buyer to write the scope, determine the period of performance, funding, charge codes, travel funding, and estimates,</li><li> Change notices, adding funding or extensions to POP, adding/removing performers, adding scope, charge codes,</li><li> Funding Tracker, updating POP and spend vs. funding to provide % spent, notifying end users and management of upcoming funding and POP issues, providing funding breakdowns on contracts of 70% spent, issuing funding notifications to end users and performers, and advising on remaining billable hours,</li><li> SRNL Procurement Management, ensure items and/or actions are completed, set up and lead meetings, SRNL Contracting Officer procurement tracker, all TOAs submitted/in house working, document and file TOAs (drafts, signed and executed), notify Contracts and Accounting of contract changes and details, and attend virtual weekly meetings,</li><li> BSRA (SRNL) Monthly Partners Meetings, setup meetings, build Monthly Partners Report (adding hours billed per month, labor and travel totals per performer, add new performers with POCs and job descriptions),</li><li> SRNS MSP Program, review new job opportunities, calculate/analyze rate, pay, and fee% MR/KC, update Outlook calendar of new job postings, pull job description, max hiring manager $ and close date to create reminder for Recruiting and SRS team, review resumes, min quals, best fit, and name checks with others on site/L&amp;A,</li><li> Track submissions from start to submittal, including candidate RTR, resume, profile in system, and update SharePoint with folders per posting per submission,</li><li> BOA holder meetings, review small vs. large business position trackers, incumbent notifications, and attend virtual meetings,</li><li> New Hire, submittal of contract documents for selected candidates (PF 99, PF 245, subcontract coversheet DOE F, signed TOA), request OCI for all new performers (except SRNL), route TOA for signature based on LOA, route FE TOA, new performer setup emails, notify Unanet POC/Contracts POC with correct information for setup, and review and approve SOW/ICA/BOA/Unanet setup,</li><li> Travel Authorizations (Fluor), gather filled TA from performer including manager signature, route to Libby York and Debbie Rogers (2‑week process), and route fully executed TA to Accounting to include with invoices,</li><li>Charge code and speed chart code updates, ensure new speed chart codes and charge codes are updated in the system.</li></ul><p></p><p><b><br>
EDUCATION REQUIREMENTS</b></p><ul><li>
A high school diploma and 5+ years of experience or Bachelor's Degree in related field.</li></ul><p><br>
</p><p><b>MINIMUM QUALIFICATIONS</b></p><ul><li>
5+ years of relevant experience.</li><li>
Must be a U.S. Citizen</li><li>
Ability to work in a diverse work environment.
</li><li>Satisfactory results of a pre-employment screening, which includes a background check and drug screening in accordance with Federal requirements (details below),</li><li>
Ability to fulfill and promote L&amp;A core values.</li></ul><p></p><p><b><br>
PREFERRED QUALIFICATIONS</b></p><ul><li>
Prior experience on DOE projects.</li></ul><p></p><p><b><br>
LOCATION
</b></p><p>Longenecker and Associates - Aiken Office.</p><p>
Mon - Thursday in office with remote Fridays.</p><p></p><p><br>
</p><p><b>PHYSICAL REQUIREMENTS AND WORKING CONDITIONS</b></p><p>
Successful candidates will be able to perform the essential functions of the job with reasonable accommodation. This job posting reflects management&rsquo;s assignment of essential functions and the descriptions listed do not restrict management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time.<br>
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</p><p><b>PRE-EMPLOYMENT SCREENING
</b></p><p>Please note that marijuana remains a Schedule I controlled substance under Federal Law. Federal contractors must follow Federal drug-free workplace rules, which prohibit marijuana use, even if medical or recreational use is permitted under State Law.</p><p><br>
</p><p></p><p><b>SALARY AND BENEFITS</b></p><p>
As an L&amp;A employee, you will be eligible for a competitive salary as well as a comprehensive benefits package including healthcare (medical and dental), 401K plan, and paid time off. We believe in investing in our employees beyond compensation and as an L&amp;A employee, you will have access to in-house training, career pathing, mentoring, award programs, tuition reimbursement and much more.</p><p></p><p><i><br>
L&amp;A is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or status as a qualified individual with a disability or protected veteran.</i></p></div><p></p>

Administrative Assistant/ Project Support Specialist

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