fundraising coordinator

Austin Recovery

<div>Description:<p><br>
</p><p></p><h1 class="jobSectionHeader"><b>The Council on Recovery</b></h1><p>
Title: Development Operations Coordinator</p><p>
Department/Team: Planning &amp; Development</p><p>
Reports to: Director of Development &amp; Communications</p><p><br>
<br>
</p><h1 class="jobSectionHeader"><b>POSITION SUMMARY</b></h1><p></p><p>
The Development Operations Coordinator supports the success of The Council&rsquo;s fundraising, donor stewardship, and campaign efforts through strong project management, CRM oversight, gift processing, and administrative support. This position ensures that the behind-the-scenes operations of the Planning &amp; Development Department run smoothly and efficiently, enabling the team to meet annual fundraising goals and deepen donor engagement.</p><p><br>
<br>
</p><h1 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS AND KEY RESPONSIBILITIES</b></h1><h2 class="jobSectionHeader"><b>
Database &amp; Reporting</b></h2><ul><li>Manage and maintain the donor CRM Raiser&rsquo;s Edge database, ensuring accuracy and integrity of donor records.</li><li>Generate regular reports and dashboards to support campaign tracking, fundraising analysis, and board reporting.</li><li>Lead gift entry, acknowledgment, and reconciliation processes in collaboration with Finance.</li></ul><h2 class="jobSectionHeader"><b>
Development Operations</b></h2><ul><li>Maintain internal development calendars and track deadlines related to appeals, grant reporting, events, and stewardship activities.</li><li>Coordinate with vendors, printers, and mail houses on development mailings.</li><li>Prepare materials for donor meetings, site visits, and fundraising presentations.</li><li>Conduct donor research to identify new funding opportunities and deepen understanding of current prospective donors in RENXT.</li></ul><h2 class="jobSectionHeader"><b>
Gift Processing &amp; Acknowledgments</b></h2><ul><li>Process and record all gifts in a timely, accurate, and confidential manner.</li><li>Ensure prompt generation of tax receipts and personalized acknowledgment letters.</li></ul><p><br>
</p><ul><li>Maintain systems for recurring giving, tribute gifts, matching gifts, and pledge tracking.</li></ul><h2 class="jobSectionHeader"><b>
Donor Stewardship &amp; Campaign Support</b></h2><ul><li>Assist with the execution of donor stewardship plans and workflows.</li><li>Support fundraising campaigns, including the annual fund, capital campaign, and special initiatives.</li></ul><h2 class="jobSectionHeader"><b>
Team Support</b></h2><ul><li>Serve as a central hub for coordinating team projects, meetings, and cross-departmental requests.</li><li>Support preparation of grant attachments, board materials, and donor-facing communications.</li><li>Provide occasional administrative support to the CEO or Board on donor-related matters.</li></ul><h2 class="jobSectionHeader"><b><br>
EDUCATION AND EXPERIENCE QUALIFICATIONS</b></h2><ul><li>Bachelor&rsquo;s degree in related areas, Public Relations, Business, etc. preferred or equivalent experience in the non-profit sector 5 -10 years.</li><li>Minimum 5 years of experience in nonprofit development, database management, or fundraising operations.</li><li>Strong proficiency with donor CRM systems preferred; experience with Raiser's Edge preferred.</li><li>Excellent organizational and project management skills; high attention to detail.</li><li>Experience with accounts payable and pledge invoicing processes; ability to generate, track, and reconcile donor pledge invoices with accuracy and timeliness.</li><li>Strong written and verbal communication abilities.</li><li>Proficient in Microsoft Office (especially Excel, Word, and Outlook).</li><li>Commitment to confidentiality, discretion, and donor stewardship best practices.</li></ul><br>
Requirements:</div><p></p>

Development Operations Coordinator

Novant Health

<div>What We Offer:
<h2 class="jobSectionHeader"><b>Philanthropy Coordinator</b></h2><div>
 Supporting the <b>Novant Health Foundation</b> market of responsibility</div><p></p><h3 class="jobSectionHeader"><b>
 About the Role</b></h3><div>
The Philanthropy Coordinator plays a key role in advancing the comprehensive fundraising strategy for the Novant Health Foundation. This position supports the Philanthropy team in building and strengthening the major gifts pipeline while actively managing donor relationships and stewardship efforts.</div><div>
If you are organized, relationship-driven, and passionate about making a meaningful community impact, we&rsquo;d love to hear from you.</div><p></p><h3 class="jobSectionHeader"><b>
 Key Responsibilities</b></h3><div><b>
Fundraising &amp; Donor Management</b></div><ul><li><div>
Manage a portfolio of <b>50+ prospects and donors</b></div></li><li><div>
Achieve and sustain annual philanthropic support with a defined fundraising goal</div></li><li><div>
Build and strengthen the major gifts pipeline</div></li><li><div>
Develop and actively manage annual donors within the assigned market</div></li></ul><div><b>
Donor Stewardship</b></div><ul><li><div>
Coordinate donor acknowledgements and recognition efforts</div></li><li><div>
Support donor recognition events and stewardship activities</div></li><li><div>
Assist with implementation of the Foundation&rsquo;s comprehensive fundraising plan</div></li></ul><div><b>
Data &amp; Administration</b></div><ul><li><div>
Maintain and update donor records in the Foundation&rsquo;s database system</div></li><li><div>
Track donor engagement and giving activity</div></li><li><div>
Provide administrative and operational support to the Philanthropy team</div></li></ul><p></p><h3 class="jobSectionHeader"><b>
 Qualifications</b></h3><div><b>
Education (Required)</b></div><ul><li><div>
Bachelor&rsquo;s Degree (4-year degree)</div></li></ul><div><b>
Experience (Required)</b></div><ul><li><div>
Minimum 3 years of experience in a multi-task, customer service environment</div></li></ul><div><b>
Experience (Preferred)</b></div><ul><li><div>
Business or Financial experience</div></li><li><div>
Marketing</div></li><li><div>
Event Management</div></li><li><div>
Healthcare</div></li></ul><p></p><h3 class="jobSectionHeader"><b>
 Required Skills &amp; Competencies</b></h3><div><b>
Communication</b></div><ul><li><div>
Promotes collaboration and creative problem-solving</div></li><li><div>
Communicates organizational value effectively to internal and external partners</div></li></ul><div><b>
Customer Service</b></div><ul><li><div>
Ensures timely and professional responses</div></li><li><div>
Supports service excellence and recovery when needed</div></li></ul><div><b>
Inclusion &amp; Belonging</b></div><ul><li><div>
Fosters an inclusive, respectful, and collaborative work environment</div></li></ul><div><b>
Digital Fluency</b></div><ul><li><div>
Proficiency in Microsoft Office 365:</div><ul><li><div>
Excel</div></li><li><div>
Word</div></li><li><div>
Teams</div></li><li><div>
PowerPoint</div></li></ul></li></ul><div><b>
Professional Skills</b></div><ul><li><div>
Ability to work independently and collaboratively across all levels of the organization</div></li><li><div>
Strong initiative and resourcefulness</div></li><li><div>
Excellent analytical, organizational, and problem-solving skills</div></li><li><div>
Strong verbal and written communication skills</div></li><li><div>
Ability to manage multiple projects and meet deadlines in a fast-paced environment</div></li><li><div>
Flexibility to adjust to changing priorities</div></li><li><div>
High level of professionalism and confidentiality</div></li></ul><p></p><h3 class="jobSectionHeader"><b>
 Preferred Attributes</b></h3><ul><li><div>
Entrepreneurial mindset and innovative thinking</div></li><li><div>
Strong leadership presence and integrity</div></li><li><div>
Creativity and strategic vision</div></li><li><div>
Diplomacy and relationship-building skills</div></li><li><div>
Event management experience</div></li><li><div>
Administrative support experience</div></li></ul></div>

Philanthropy Coordinator

Pride Health

<div>
 <p>
  <strong>
   Administrative Coordinator II &ndash; Development Office (Contract)
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY 10029
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Monday&ndash;Friday | 8:00 AM &ndash; 4:00 PM
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  37.5 per week
 </p>
 <p>
  <strong>
   Contract Duration:
  </strong>
  13 weeks
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  A leading academic health system in New York is seeking an experienced
  <strong>
   Administrative Coordinator II
  </strong>
  to support senior leadership within its Development Office. This role partners closely with executive leadership and senior stakeholders to coordinate high-level fundraising initiatives, board engagement activities, and strategic campaign operations.
 </p>
 <p>
  This is a highly visible position requiring discretion, executive-level communication skills, and strong project coordination experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Partner with executive leadership to plan, coordinate, and track strategic development initiatives.
  </li>
  <li>
   Support implementation and reporting of donor proposals and fundraising campaigns.
  </li>
  <li>
   Maintain executive dashboards summarizing key priorities and critical path projects.
  </li>
  <li>
   Prepare presentations, reports, and materials for board and trustee meetings.
  </li>
  <li>
   Coordinate quarterly sub-committee and board meetings (agenda setting, materials preparation, follow-ups).
  </li>
  <li>
   Serve as liaison between senior leadership, trustees, major donors, and internal departments.
  </li>
  <li>
   Supervise and provide direction to Development Associates.
  </li>
  <li>
   Assist with departmental budget preparation, tracking, and reporting.
  </li>
  <li>
   Monitor project timelines to ensure initiatives are completed on schedule and within scope.
  </li>
  <li>
   Manage executive correspondence, calendar coordination, travel arrangements, and expense reporting.
  </li>
  <li>
   Screen and prioritize communications to ensure timely follow-up and resolution.
  </li>
  <li>
   Collaborate cross-functionally to support capital campaign initiatives and fundraising objectives.
  </li>
  <li>
   Perform additional administrative and operational duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field.
  </li>
  <li>
   Minimum 5 years of progressive administrative or business operations experience.
  </li>
  <li>
   Experience supporting senior or executive-level leadership.
  </li>
  <li>
   Demonstrated experience coordinating major administrative functions or large-scale projects.
  </li>
  <li>
   Prior supervisory or team leadership experience.
  </li>
  <li>
   Strong budgeting and reporting exposure.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  </li>
  <li>
   Exceptional organizational skills and attention to detail.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Experience in healthcare, higher education, nonprofit, or development/fundraising environments.
  </li>
  <li>
   Familiarity with fundraising CRM systems (e.g., Raiser&rsquo;s Edge).
  </li>
  <li>
   Master&rsquo;s degree in related field.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits Disclosure
  </strong>
 </p>
 <p>
  Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   EEO Statement
  </strong>
 </p>
 <p>
  Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.
 </p>
</div>


Executive Assistant

Spartanburg Methodist College

<div><div>The <b>Development Data and Communications Coordinator</b> plays a vital role in supporting the fundraising, alumni relations, and advancement efforts of Spartanburg Methodist College. This position is responsible for managing and maintaining the Development Office&rsquo;s database, coordinating data integrity and reporting, and designing and executing communications and marketing plans for fundraising initiatives and special events. The Coordinator works collaboratively with the development team and campus partners while independently managing multiple projects and deadlines.<br>
<br>
<b>Major Areas of Responsibility:</b><br>
Database Management &amp; Reporting<br>
<ul><li>Manage and maintain the department&rsquo;s donor and alumni database (Raiser&rsquo;s Edge), ensuring accuracy, consistency, and completeness of records.</li><li>Update constituent records including address changes, employment updates, contact reports, and deceased notifications.</li><li>Ensure alumni and graduate records are imported correctly and demographic data remains current.</li><li>Generate routine and ad hoc reports to support fundraising, alumni engagement, and administrative needs.</li><li>Assist in data cleanup projects and ensure best practices for data entry and stewardship.</li></ul>
<br>
<b>Communications &amp; Marketing:</b><br>
<ul><li>Design and implement comprehensive marketing and communications plans for major fundraising efforts and institutional events.</li><li>Create and manage email campaigns, social media content, and print materials in coordination with Advancement and campus partners.</li><li>Ensure messaging is timely, accurate, and aligned with the College&rsquo;s brand and fundraising goals.</li></ul>
<br>
<b>Event Coordination &amp; Fundraising Support:</b><br>
<ul><li>Coordinate event communications including save-the-dates, invitations, RSVP tracking, and related materials.</li><li>After training, manage event-specific fundraising software, including:</li><li>Uploading and managing silent auction items</li><li>Overseeing ticket sales and sponsorships</li><li>Supporting live auction execution</li><li>Finalizing post-event receipting and donor acknowledgements</li><li>Provide administrative and logistical support before, during, and after fundraising events.</li></ul>
<br>
<b>Collaboration &amp; Communication:</b><br>
<ul><li>Work effectively as part of a collaborative development team while managing independent responsibilities.</li><li>Communicate professionally with alumni, donors, vendors, faculty, staff, and community partners via phone, email, text, and in person.</li><li>Assist with additional advancement-related projects as assigned</li></ul>
<br>
<b>Working Conditions:</b><br>
This work is normally performed in an office environment and will require significant contact with faculty, staff, alumni, donors, and other community members. The work will include events on and off campus. Must be able to drive to off-site locations. Occasionally, this position may require overnight travel.</div><p><b><br>
Physical Requirements:</b></p>
<ul><li>
Light physical exertion. Normally seated, standing, or walking at will. Periodic handling of parcels or supplies.</li><li>
The incumbent may be required to lift materials up to 25 pounds.</li><li>
Ability to access office files.</li><li>
Manual and physical dexterity and visual acuity needed to operate a computer keyboard and handle paper documents.</li><li>
Sufficient near vision acuity to read information appearing on a computer monitor, in hand written form and printed on paper.</li><li>
Adequate hearing and verbal abilities to communicate effectively in person and by telephone.</li></ul>
<p><b>
Education and Experience:</b></p>
<ul><li>
Development, recruiting or sales experience preferred</li><li>
SMC alumnus a plus but not required</li><li>
Bachelor&rsquo;s degree preferred</li><li>
Excellent written and verbal communication required</li></ul><p><b>
About the College: </b>Founded in 1911, Spartanburg Methodist College is a private residential liberal arts institution serving a diverse student population within the United Methodist Connection. Since its founding as the first co-op school in the nation, SMC has remained dedicated to its mission to connect education and employment. After over 100 years as an Associate Degree granting institution, the college launched its first bachelor&rsquo;s degree in 2019. SMC is growing significantly, adding new programs, and consistently evaluating operations because of a campus-wide commitment to innovation and a passion for designing all campus programs to serve its student population intentionally. Today, the college&rsquo;s emphasis on education and employment includes a unique professional development concentration comprised of eight required courses for students seeking associate and bachelor&rsquo;s degrees. SMC is committed to its student demographic and believes that global impact is possible through their success.<br>
<br>
Spartanburg Methodist College does not discriminate on the basis of race, color, creed, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation or any legally protected status in any personnel action regarding the recruiting, hiring, and promotion of faculty and staff members.<br>
All offers of employment are contingent upon satisfactory results of a background investigation. SMC participates in the federal E-Verify program.<br>
<br>
SMC does not maintain an open application file. Unsolicited resumes will not be considered.</p></div>

Development Data and Communications Coordinator

Descanso Gardens Foundation

<div><p>The Membership Communications Coordinator is responsible for communicating Descanso Gardens' mission to members, growing the membership program, and supporting the organization's overall fundraising and marketing goals. Reporting to the Director of Communications and Membership, this role is a key member of the Advancement team and plays an integral part in driving annual memberships, planning and executing member engagement opportunities, and contributing to the organization's fundraising, marketing, and revenue-generation efforts.</p><p>
This is a full-time, non-exempt position. Generally, the work schedule is 40 hours per week, Monday-Friday, but evening, weekend, and holiday work is required seasonally. This position requires on-site work at Descanso Gardens.</p><p><b>
Essential Functions and Responsibilities:</b></p><ul><li>
Implement strategies to grow annual membership revenue through renewals, upgrades, and new member acquisitions; track and evaluate campaign effectiveness.</li><li>
Develop and execute annual giving and membership campaigns, including direct mail, appeal letters, and email solicitations.</li><li>
Find, develop, and share compelling stories that illustrate the impact and mission of</li><li>
Descanso Gardens, bringing the organization's work to life for members, donors, and the broader community.</li><li>
Communicate Descanso Gardens' story and the importance of support through compelling written and visual content.</li><li>
Manage print and digital member communications, overseeing development,</li></ul><p>
production, and distribution; coordinate with vendors and contractors such as graphic designers and mailing houses.</p><ul><li>
Oversees internal communications, including a monthly staff newsletter.</li><li>
Use the donor and membership database to segment appeals and ensure accurate membership records, in collaboration with the Data Administrator.</li><li>
Draft and manage timely and personalized acknowledgment and renewal communications.</li><li>
Communicate effectively with members, donors, and visitors via email, phone, and in person interactions, providing excellent customer service.</li><li>
Partner with Guest Services to support membership sales, conversions, and upgrades,</li><li>
ensuring consistent member messaging across the organization.</li><li>
Plan and execute member engagement events.</li><li>
Assist in identifying potential major donors and upgrading prospects.</li><li>
Perform other duties as assigned.</li></ul><p><b>
Equipment Used and Physical Demands:</b></p><ul><li>
This position requires the use of computers, standard office equipment, including phone system, photocopier, postage meter, ten-key, credit card processing machine, printer, hand-held (two-way) radio, sound system, projectors, and golf cart.</li><li>
This position occasionally requires lifting of up to 15 pounds.</li><li>
Exposure to various noise levels on a daily basis.</li><li>
Ability to walk long distances to various outdoor locations on paved and unpaved paths, and to work outdoors as needed.</li></ul><p><b>
Qualifications and Requirements:</b></p><ul><li>
3+ years of progressively responsible experience in a membership, fundraising, or communications role, preferably at a non-profit or cultural institution.</li><li>
Bachelor's degree or combination of education and experience.</li><li>
Excellent communication skills, with demonstrated ability to build relationships with colleagues, donors, members, and others.</li><li>
Basic graphic design skills and familiarity with design tools.</li><li>
Ability to work independently, with little supervision.</li><li>
Ability to prioritize tasks in a deadline-driven environment.</li><li>
Demonstrates good judgment and decision-making skills.</li><li>
A high degree of appropriateness and ability to maintain confidentiality.</li><li>
Knowledge of fundraising and membership best practices preferred.</li><li>
A strong customer service mindset and the willingness to work as a team are required.</li><li>
Demonstration of effective verbal and written communication, and excellent English grammar and proofreading skills.</li><li>
Experience with donor databases preferred.</li><li>
Strong Microsoft Office proficiency.</li><li>
A valid California Driver's license.</li></ul><p><b>
COMPENSATION</b>: Up to $25 per hour</p><p>
Descanso Gardens Foundation acknowledges that equal opportunity for all persons is a fundamental human value. Each employee will be considered based on individual ability and merit, without regard to race, color, age, religion, national origin, disability, sexual orientation, gender, or marital status.</p><p><b>
TO APPLY:</b> Interested parties may apply by submitting a MS Word or PDF Letter of Interest and Resume to jobs@descansogardens.org <b>with 'Membership Communications Coordinator - Application'</b> in the subject line. We will accept resumes until the position is filled. No phone calls, please. Descanso Gardens Foundation. acknowledges that equal opportunity for all persons is a fundamental human value. Each employee will be considered based on individual ability and merit, without regard to race, color, age, religion, national origin, disability, sexual orientation, gender, or marital status.</p></div>

Membership Communications Coordinator

York County SPCA

<p></p><div><p><b>Role:</b></p>
<p><i>Volunteer Coordinator</i></p>
<p><b>Reports To:</b></p>
<p><i>Volunteer and Community Engagement Manager</i></p>
<p><b>Supervises:</b></p>
<p><i>Not applicable</i></p>
<p><b>Classification:</b></p>
<p><i>Part-Time Non-Exempt</i></p><p><br>
<br>
</p><p><b>Purpose:</b></p><br>
<p></p><p>The York County Society for the Prevention of Cruelty to Animals (YCSPCA) is a charitable organization that provides long-term human and animal services to residents of York County through programs that find permanent, loving homes for stray and displaced animals. We work hard towards helping control the animal population growth rates, investigating and prosecuting animal cruelty offenders, and educating the public about animal wellness and safety.</p><p></p><p><br>
York County SPCA employees believe and support our organizational values of Compassion, Integrity, Resilience, Collaboration, Lifesaving, and Excellence (CIRCLE).</p><p></p><p><b><br>
Compassion</b> &ndash; We believe in the inherent goodness of people and pets.</p>
<p><b>
Integrity</b> &ndash; trust is the cornerstone of our success and is earned through consistent displays of integrity.</p>
<p><b>
Resilience </b>&ndash; Resilience is the spring within us, always ready to bounce back, no matter how far we are pushed down.</p>
<p><b>
Collaboration</b> - Building bridges and creating partnerships allows us to save more lives.</p>
<p><b>
Lifesaving</b> &ndash; Saving lives is not just a duty but a noble and sacred endeavor.</p>
<p><b>
Excellence</b> &ndash; Excellence is not just a goal &ndash; it&rsquo;s our DNA.</p>
<p><b>Position Overview:</b></p><br>
<p></p><p>The Volunteer Coordinator provides administrative support for the communications and development departments, assisting with volunteer program logistics, scheduling, supporting onboarding processes, fundraising, and marketing. This role is ideal for a detail-oriented, collaborative individual committed to enhancing program efficiency and community engagement for the organization.<br>
</p><p><b>Duties and Responsibilities:</b></p><br>
<p></p><ul><li><b>Volunteer Administration</b>: Manage all volunteer applications and inquiries for both shelter and clinic roles. Process background checks, schedule new volunteer orientations, registrations, and hands-on training sessions. Maintain organized and updated volunteer records in Digital Cheetah, ActiveCampaign, and internal files. Inactivate volunteers after 6 months of inactivity and send appropriate communication. Ensure volunteer hours are accurate and approved in a timely manner.</li></ul><br>
<p></p>
<ul>
<li><b>Volunteer Communication</b>: Communicate with volunteers promptly and professionally via both personal email and the general volunteer email account. Create and send the bi-weekly volunteer newsletter. Maintain updated contact lists for active volunteers and the euthanasia communication list. Report major volunteer concerns to the Volunteer &amp; Community Engagement Manager, Communications Director, or appropriate leadership. Assist in drafting content for volunteer communications, email updates, training materials, and development/marketing requests.</li></ul><br>
<p></p>
<ul>
<li><b>Volunteer Scheduling</b>: Build and manage shelter and clinic volunteer schedules. Coordinate volunteers for dog walking, animal enrichment, playgroups, clinic support, events, and training sessions. Notify volunteers of schedule changes related to weather, holidays, shelter operations, or special events.</li></ul><br>
<p></p>
<ul>
<li><b>Volunteer Onboarding and Training:</b> Prepare orientation and registration paperwork; onboard volunteers into Digital Cheetah, training spreadsheets, and ActiveCampaign. Develop, update, and manage training packets, modules, and resources. Schedule and support training sessions and provide ongoing volunteer education. Evaluate and improve onboarding using staff and volunteer feedback. Facilitate volunteer meetings for coaching, support, and role alignment, including proactive outreach when role changes are needed.<br>
</li>
<li><b>Fundraising and Event Support</b>: In partnership with the Volunteer &amp; Community Engagement Manager, Communications Director, and development department, supports community and fundraising event planning and execution. One key fundraising initiative this role will significantly support is our Pet Portrait Fundraiser, a program that connects community members with donor artists to create custom portraits of their pets.</li></ul><br>
<p></p>
<ul>
<li><b>Volunteer Data and System Management: </b>Ensure volunteer data is accurate and timely in Digital Cheetah and ActiveCampaign. Keep emergency contact information current for all active volunteers. Manage volunteer resources and information uploaded to Digital Cheetah.</li></ul><br>
<p></p>
<ul>
<li><b>Supply and Apparel Ordering</b>: Coordinate and place orders for volunteer apparel and supplies, including name tags, shirts, leashes, gifts, and event materials.<br>
</li>
<li><b>Volunteer Appreciation</b>: Lead planning and execution of the annual Volunteer Appreciation Event. Coordinate additional appreciation efforts throughout the year (cards, gifts, spotlights, incentives, etc.). Manage the volunteer incentive and appreciation program.</li></ul><br>
<p></p>
<p><b>Education and Experience:</b></p><br>
<p></p><p>Required:</p>
<ul>
<li>A minimum of one year of experience working in volunteer management, fundraising or marketing.</li>
<li>Must be comfortable handling and interacting with shelter animals.</li>
<li>Must attend and pass the York County SPCA Dog Walking class. This position will be expected to be comfortable working with animals, which will involve interacting with them and walking them. Dog walking can be a physically demanding exercise and will include walking larger, stronger dogs that pull on the leash.</li>
</ul>
<p>Preferred:</p>
<ul>
<li>Degree in human resources, communications, non-profit management, human services, or another closely related field. An equivalent combination of education and experience will be sufficient as well.</li></ul><br>
<p></p>
<p><b>Skills and Abilities:</b></p><br>
<p></p><ul><li>Possesses a strong passion for the York County SPCA&rsquo;s mission.</li>
<li>Communicates effectively in writing and verbally with customers, volunteers, and staff.</li>
<li>Demonstrates a track record of multitasking with positive results.</li>
<li>Adapts to changes in the workplace; has excellent organizational skills and is detail-oriented.</li>
<li>Works efficiently with limited supervision and uses talents to creatively further the mission of the York County SPCA.</li>
<li>Works independently, prioritizes tasks, and identifies issues that should be raised with the Volunteer and Community Engagement Manager, Communications Director and the Executive Director as needed.</li>
<li>Possesses strong oral and written communication skills and a thorough understanding of the York County SPCA&rsquo;s programs and services.</li>
<li>Demonstrates success in creating and promoting a diverse, inclusive, and respectful workplace environment.</li>
<li>Works well with a diverse group of staff and volunteers.</li>
<li>Has excellent computer skills, including a high degree of proficiency in Canva, Microsoft Word, Excel, Outlook, and PowerPoint.</li></ul><br>
<p></p>
<p><b>Physical Requirements:</b></p><br>
<p></p><ul><li>Must be able to stand, walk, sit, talk and hear, stoop, bend, squat, kneel, grasp, grip, put fingers together firmly and reach above and below shoulder level and lift, push or pull 40 pounds for situations of moving and lifting materials or supplies, repetitively use hands to operate computers; flex the neck upward and downward; twist the neck and the waist. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</li></ul><br>
<p></p>
<p><b>Salary and Benefits</b></p><br>
<p></p><ul><li>$15.00 - $20.00 per hour, paid bi-weekly, direct deposit required.</li>
<li>Flexible schedule of 30 hours per week.</li>
<li>The York County SPCA offers retirement benefits with a dollar-for-dollar match up to a maximum of three percent (3%) of your salary per year. The organization offers a SIMPLE IRA.</li>
<li>24 hours of Paid Time Off per year after six months of employment.</li></ul><p><br>
</p><p><b>Working Conditions and Expectations:</b></p><br>
<p></p><ul><li>Reliable transportation to and from the shelter as well as community events and engagements, this may involve travel in inclement weather.</li>
<li>This position will require occasional night and weekend work. Flexibility and willingness to adjust hours to accommodate the needs of the job is necessary. The York County SPCA will provide a flexible work schedule to compensate for evening and weekend work to ensure a healthy work/life balance.</li>
<li>The Volunteer Coordinator must attend and pass the York County SPCA Dog Walking class. The Volunteer Coordinator will be expected to assist in walking dogs as needed. Dog walking is a physically demanding exercise and will include walking larger, stronger dogs that pull on the leash. The YCSPCA dog walking trails are not paved, can be muddy/wet/snowy, and include uneven terrain.</li>
<li>Standard office environment, with exposure to environmental conditions that include working near and potentially caring for animals. A variety of animals visit the office nearly every day.</li></ul></div><p></p>

Volunteer Coordinator

Paws of Honor, Inc.

<p><b>Event and Donor Stewardship Coordinator</b></p><p><b>Position Summary</b></p><p>The Event and Donor Stewardship Coordinator is responsible for overseeing Paws of Honor&rsquo;s event operations, donor stewardship, and key development support functions. This role serves as a central point of coordination for fundraising events, donor data integrity, acknowledgments, sponsorship relations, and volunteer program leadership. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring an excellent donor and partner experience.</p><p><b>Key Responsibilities</b></p><p><b>Event Management &amp; Reporting</b></p><p>&middot; Serve as Event Lead for assigned fundraising and community events, coordinating logistics, timelines, and follow-up activities.</p><p>&middot; Maintain and update the organizational event calendar to ensure accuracy and visibility across departments.</p><p>&middot; Prepare and deliver event profit and loss (P/L) reports following each event.</p><p>&middot; Lead and manage participation in the Combined Federal Campaign (CFC), serving as the primary point of contact.</p><p><b>Donor Stewardship</b></p><p>&middot; Oversee donor entry and updates in NetSuite (NS), including data from GiveSmart, Cardpointe, charity portals, and direct donations.</p><p>&middot; Ensure timely processing and acknowledgment of donations, including:</p><ul><li>Thank-you letters for donations of $250 and above and recurring donors.</li><li>Thank-you cards for ATA and HSP responses, memorial donations, and check donations.</li></ul><p>&middot; Respond to direct mail donor inquiries and donor-related emails in a professional and timely manner.</p><p>&middot; Answer Paws of Honor phone line and assist with donor inquiries.</p><p>&middot; Process and enter Papal Donations into NS on a quarterly basis.</p><p><b>Data Management &amp; Financial Processing</b></p><p>&middot; Download and process HSP reports and upload data into NetSuite.</p><p>&middot; Manage Cardpointe entries for new donor constituents and recurring donations.</p><p>&middot; Process bank deposits and serve as backup support for deposit processing as needed.</p><p>&middot; Ensure accuracy and consistency of donor records and financial data across systems.</p><p><b>Sponsorships, Volunteers &amp; Partnerships</b></p><p>&middot; Lead the Volunteer Program, including coordination, communication, and support.</p><p>&middot; Manage sponsor relations, including vendors, merchandise partners, individual donors, and corporate sponsors.</p><p>&middot; Support merchandise order fulfillment as a backup when needed.</p><p><b>Systems &amp; Portal Administration</b></p><p>&middot; Maintain and update charity portals, including donation acceptance, NetSuite entry, and generation of thank-you cards.</p><p>&middot; Ensure all donor and event-related systems are current, accurate, and aligned with organizational standards.</p><p><b>Qualifications</b></p><p>&middot; Bachelor&rsquo;s degree or equivalent professional experience in nonprofit management, fundraising, event management, or a related field.</p><p>&middot; Minimum of 1-3 years of experience in nonprofit development, donor relations, or event coordination.</p><p>&middot; Proficiency with donor management systems (e.g., NetSuite), event platforms (e.g., GiveSmart), and payment processors (e.g., Cardpointe).</p><p>&middot; Strong organizational, analytical, and communication skills.</p><p>&middot; High attention to detail with the ability to manage confidential donor information.</p><p>&middot; Ability to work independently and collaboratively in a mission-driven environment.</p><p>&middot; Willingness to own your area of responsibility.</p><p><b>Core Competencies</b></p><p>&middot; Donor stewardship and relationship management</p><p>&middot; Event planning and execution</p><p>&middot; Data integrity and financial processing</p><p>&middot; Cross-functional coordination</p><p>&middot; Sound decision making ability</p><p>&middot; Professional written and verbal communication</p><p><b>Work Environment</b></p><p>This position operates in a professional nonprofit environment with periodic evening or weekend work required to support events and campaigns. The role involves coordination with internal teams, volunteers, donors, and external partners.</p><p>Paws of Honor is an equal opportunity employer committed to fostering a diverse and inclusive workplace.</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Events management: 1 year (Preferred)</li><li>Data entry: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Williamsburg, VA 23185 (Preferred)</li></ul><p>Work Location: In person</p>

Event and Donor Stewardship Coordinator

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