general office assistant

Magnetic Shield Corporation

General Administration &ndash; OfficeMagnetic Shield Corporation, 740 Thomas Dr., Bensenville, IL 60106www.magnetic-shield.comHigh-end, electromagnetic shielding material supplier and manufacturer, since 1941PRIMARY PURPOSE:To support front office, sales, and accounting functions in a professional manner to keep office environment organized and efficient. Daily duties include front door reception, billing, accounting assistance, customer service, sales order review, filing, paperless document management, purchasing supplies, bank deposits and other tasks as needed. Position is back up to Inside Sales and Accounting &amp; Compliance Manager.WHY MAGNETIC SHIELD CORPORATION?MSC offers a small company/family culture yet operates as a well-established, international manufacturer and distributor of magnetic shielding to customers in 27 different market segments. We pride ourselves on being a small yet professional company that offers all employees competitive benefits, profit sharing, and a culture that promotes learning, real teamwork, and cross training &ndash; we want employees to cross-train, learn and help in all areas they are interested in.FOCUS:<ul><li>Reception &ndash; Visitors, calls, emails, mail</li><li>Sales Orders &ndash; Verify accuracy, prepare orders for production, enter sales orders</li><li>Credit Approvals &ndash; Contact references, D&amp;B credit reports, maintain credit database</li><li>Accounts Receivable &ndash; Process customer payments &amp; deposits, follow-up on past due accounts, release new orders to production, customer billing, MS Excel month-end reporting</li><li>Shipping/Purchasing Documentation &ndash; Paperwork for international shipments, federal contracts, and US Customs</li><li>Accounts Payable &ndash; Process &amp; e-file vendor invoices and pack lists</li><li>Miscellaneous &ndash; Ordering supplies, tracking customer orders, customer surveys, printing labels, arranging travel, maintaining company calendar in MS Outlook, employee luncheons, party planning</li></ul>SKILLS &amp; EXPERIENCE:<ul><li>3+ Years of hands-on office administration experience preferred</li><li>Excellent organizational, planning and communication skills</li><li>High level of professionalism with a positive attitude and friendly personality</li><li>Ability to prioritize and multi-task</li><li>Proficient computer skills with Microsoft products (Outlook, Word, and Excel a must)</li><li>Valid driver&rsquo;s license required to go to bank, post office, shopping as needed</li><li>No overnight travel required</li></ul>EDUCATION:<ul><li>2-Year Associates Degree preferred or equivalent work experience</li><li>Continued education and training in job related skills a plus</li></ul>WORK ENVIRONMENT:<ul><li>Work Schedule: Monday through Friday, 8am &ndash; 4:30pm</li><li>Office has approx. 10 employees &ndash; Warehouse has approx. 20 employees</li><li>10,000 sq ft warehouse &ndash; Additional 7,000 sq ft expansion completed in December 2021</li></ul>BENEFITS:Job Type: Full-time, hourlyPay: Commensurate with experience, plus annual Profit-SharingBenefits:<ul><li>Signing Bonus</li><li>401(k)</li><li>401(k) Matching up to 4%</li><li>Health Insurance</li><li>Life Insurance</li><li>Vacation pay</li><li>Holiday pay</li><li>Additional PTO for doctor and dental appointments.</li></ul>Job Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

General Office Assistant

UltraGloss

OverviewWe are seeking a proactive and organized General Office Clerk to join our dynamic team. This vital role ensures the smooth operation of daily office functions, providing essential administrative support across various departments. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to handle a wide range of clerical and customer service tasks. This paid position offers an opportunity to develop valuable office management experience while contributing to a positive and efficient work environment.Responsibilities<ul><li>Provide customer service support by answering phone calls, responding to emails, and addressing customer inquiries or concerns</li><li>Assist with personal tasks and act as a personal assistant to office manager or executive staff</li><li>Perform data entry tasks with high accuracy using Microsoft Office applications and specialized software such as QuickBooks</li><li>Maintain organized filing systems, ensuring confidential information is handled securely and efficiently</li><li>Support bookkeeping activities, including invoice processing, expense tracking, and basic financial record keeping</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating personal assistant duties as needed</li><li>Perform general office duties such as photocopying, scanning and faxing</li><li>Provide exceptional customer service by addressing inquiries promptly and supporting client communication efforts</li><li>Assist with supply fulfillment for our organization</li><li>Clean, organize and manage office, print rooms, boardroom and office supply storage</li><li>Must be able to work with minimum supervision</li><li>Able to lift 20 lbs.</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy for various administrative tasks preferred</li><li>Experience with QuickBooks or similar accounting software for bookkeeping purposes preferred</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Excellent verbal and written communication skills, including phone support and client interaction</li><li>Demonstrated clerical experience with data entry, filing, proofreading, and time management skills</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times</li></ul>Join us as a General Office Clerk to play a key role in maintaining an efficient office environment while developing your administrative expertise. We value energetic individuals who thrive on organization, attention to detail, communication, and delivering outstanding support every day!Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

General Office Clerk

PAC Worldwide

<div>Description
Office Assistant 
Be the welcoming face of our plant while building valuable administrative and HR experience. 
We&rsquo;re seeking a polished, organized, and people‑focused Office Assistant to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the Plant Manager and HR Manager and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication. 
As you grow in the role, you&rsquo;ll also have opportunities to take on additional responsibilities within Human Resources.
Key Responsibilities
Front Office &amp; Reception 
<ul><li>
Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth</li></ul> 
<ul><li>
Answer and direct incoming calls promptly</li></ul> 
<ul><li>
Serve as a resource for employees and visitors needing information or assistance</li></ul> 
<ul><li>
Obtain and scan required visitor documentation (including nondisclosure agreements)</li></ul> 
<ul><li>
Manage incoming and outgoing mail and correspondence</li></ul> 
<ul><li>
Maintain communication with shift supervisors, warehouse staff, and other plant departments</li></ul> 
<ul><li>
Support general office tasks such as filing, scanning, copying, and document organization</li></ul>
Administrative &amp; HR Support 
<ul><li>
Provide administrative support to the Plant Manager and HR Manager</li></ul> 
<ul><li>
Schedule meetings, manage calendars, and reserve conference rooms</li></ul> 
<ul><li>
Coordinate office events, employee lunches, meetings, and plant activities</li></ul> 
<ul><li>
Arrange travel for plant leaders and employees</li></ul> 
<ul><li>
Assist with special projects and take on additional HR responsibilities as experience grows</li></ul> 
<ul><li>
Handle confidential information with professionalism and discretion</li></ul>
Purchasing &amp; Accounts Payable 
<ul><li>
Create purchase orders and purchase requisitions</li></ul> 
<ul><li>
Verify receipt of goods and services and submit invoices for payment</li></ul> 
<ul><li>
Reconcile company credit card statements</li></ul> 
<ul><li>
Partner with Purchasing, Accounting, and other departments to resolve questions</li></ul>
Qualifications 
<ul><li>
High school diploma or equivalent</li></ul> 
<ul><li>
2&ndash;3 years of office, reception, or administrative experience</li></ul> 
<ul><li>
Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors</li></ul> 
<ul><li>
Strong organization, communication, and time‑management skills</li></ul> 
<ul><li>
Ability to prioritize multiple tasks and take initiative</li></ul> 
<ul><li>
Excellent written and verbal English communication skills</li></ul> 
<ul><li>
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint</li></ul> 
<ul><li>
Comfort using online travel and scheduling systems</li></ul> 
<ul><li>
Ability to follow instructions, solve routine problems, and adapt to changing priorities</li></ul>
What Helps You Succeed 
<ul><li>
Friendly, approachable, and service‑oriented</li></ul> 
<ul><li>
Dependable and detail‑focused</li></ul> 
<ul><li>
Comfortable working independently while supporting multiple leaders</li></ul> 
<ul><li>
Able to maintain confidentiality and use sound judgment</li></ul> 
<ul><li>
Interested in learning more about Human Resources and plant operations</li></ul> 
<ul><li>
Comfortable working in an office located near an active manufacturing environment</li></ul>
Work Environment 
This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant. 
The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.
Grow With Us 
This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It&rsquo;s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.</div>

Office Assistant

HoneySalt Premium Craft Bakery

Position Summary HoneySalt Bakery is looking for a reliable and detail-oriented Office Assistant to support daily operations. This role is ideal for someone who enjoys organization and accuracy. You will play a key role in ensuring orders and inventory are managed efficiently each day.Schedule: Monday through Friday, 6:30 AM to 11:00 AM Additional Hours: Optional extra hours available in productionCore Responsibilities<ul><li>Take and print daily customer orders</li><li>Organize and prepare order paperwork for production</li><li>Track and maintain inventory levels</li><li>Print daily inventory labels</li><li>Ensure all order and inventory information is accurate and up to date</li><li>Communicate with production team as needed</li></ul>Additional Responsibilities<ul><li>Assist with general office tasks</li><li>Support production team with additional hours if desired</li></ul>Requirements<ul><li>Strong attention to detail and organization</li><li>Basic computer and printing skills</li><li>Ability to work independently and stay on task</li><li>Reliable and punctual</li><li>Must be 18 years or older</li><li>Must be able to remove jewelry and have no nail polish or acrylic nails while working in production.</li></ul>Preferred (Not Required)<ul><li>Previous office or administrative experience</li><li>Experience with inventory tracking</li><li>Quickbooks</li></ul>Why Work With Us<ul><li>Consistent weekday schedule</li><li>Opportunity for additional hours</li><li>Team-oriented environment</li><li>Growth opportunities within the bakery</li></ul>Apply today to join the HoneySalt Bakery team and help keep our daily operations running smoothly.Pay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Passaic County Community College

<div>Job Details
We are seeking an Office Assistant for the Center for Leadership Excellence. This part-time position reports to the Faculty Coordinator for Phi Theta Kappa (PTK), and also supports the Faculty Coordinator for The Honors Program. The Office Assistant performs general clerical functions, data entry for various college platforms, interfaces with various college offices, divisions and departments on behalf of PTK and The Honors Program as well as provides appropriate level student support. Summer, evening, and weekend availability may be required from time to time and with advance notice.
Example of Duties:<div><ul><li>
Perform data entry for purchasing, accounts payable, travel, work orders, catering, and related college forms/processes.</li><li>
Provide primary support to college advisors/students.</li><li>
Interface with IT department regarding desktops/TutorTrac and related college platforms.</li><li>
Manage office supplies, including all student handouts.</li><li>
Answer phones, greet and help students with questions, and resolve basic concerns regarding the Phi Theta Kappa Honors Society (PTK)/Honors Program (HP).</li><li>
Word-process documents, edit and proofread when necessary, and prepare mailing lists.</li><li>
Monitor PTK and The Honors Program email boxes; prepare standardized responses on behalf of the supervisor(s) as required.</li><li>
Maintain, update, and distribute PTK and The Honors Program student handbooks.</li><li>
Maintain clerical records and obtain required reports for both PTK/Honors Program.</li><li>
Copy, organize, and file materials for distribution to students in PTK/HP.</li><li>
Clean the computers/wipe down keyboards.</li><li>
Perform data entry into Colleague for PTK/Honors students.</li><li>
Interface with Registrar and the Office of Institutional Research for reporting of PTK and The Honor Program.</li><li>
Participate in planning for PTK/Honors Program events and projects.</li><li>
Perform other related duties as required.</li></ul></div>
Qualifications:<div><ul><li>
Associate degree from an accredited college or university required. Twenty-four (24) credits in a Bachelor degree program may be substituted for an associate degree.</li><li>
Experience with Phi Theta Kappa or an Honors Program preferred.</li><li>
Office 365 Suite required.</li><li>
Demonstrate professional office experience preferred.</li><li>
Experience interacting with students and faculty preferred.</li><li>
Summer, evenings, and weekend availability are required on an as-needed basis.</li></ul></div>
The completion of a background check will be required for the selected candidate.
Compensation: The hourly pay range for this position is $18
Benefits:<ul><li>
New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)</li><li>
Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.</li><li>
Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.</li><li>
NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)</li></ul></div>

Office Assistant for the Center for Leadership Excellence (PT)

San Antonio Health

Job Summary We are seeking a dedicated and professional Bilingual Receptionist to join our team. The ideal candidate will be responsible for managing front desk operations, providing exceptional customer service, and facilitating communication between English and non-English speaking clients. This role requires strong administrative skills, computer literacy, and the ability to create a welcoming environment for all visitors.Responsibilities<ul><li>Greet and assist clients and visitors in a friendly and professional manner.</li><li>Answer phone calls, direct inquiries, and provide information as needed.</li><li>Schedule appointments and manage calendars for staff members.</li><li>Maintain accurate records and files, ensuring confidentiality of sensitive information.</li><li>Perform general administrative tasks such as data entry, filing, and office organization.</li><li>Assist with customer support by addressing client concerns and inquiries effectively.</li><li>Serve as a personal assistant to management when necessary.</li><li>Ensure the front desk area is tidy, organized, and equipped with necessary supplies.</li><li>Collaborate with team members to enhance overall office efficiency.</li></ul>Qualifications<ul><li>Bilingual proficiency in English and at least one other language is required.</li><li>Previous experience as a receptionist or in a customer service role is preferred.</li><li>Strong administrative skills with attention to detail.</li><li>Proficient in computer literacy including Microsoft Office Suite and office management software.</li><li>Excellent communication skills both verbally and in writing.</li><li>Ability to multitask and work effectively in a fast-paced environment.</li><li>Experience as a medical receptionist or in a healthcare setting is a plus but not mandatory.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently.</li></ul>Join our team as a Bilingual Receptionist where your skills will contribute to providing outstanding service to our diverse clientele!Job Type: Part-timePay: $11.50 - $15.00 per hourShift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>San Antonio, TX 78240 (Required)</li></ul>Work Location: In person

Office Assistant - Part time

SEAPORTS THERAPEUTICS

Join SEAPORTS as an Office Assistant and become a vital part of our dynamic team supporting daily operations at one of the nation’s leading port authorities. This role offers an exciting opportunity to contribute to a fast-paced environment where organization, communication, and efficiency are key to keeping everything running smoothly.As an Office Assistant, you will play a crucial role in maintaining seamless administrative processes that support our teams and stakeholders. If you thrive in a collaborative setting and enjoy multitasking with a detail-oriented approach, this position is for you.<h2>Key Objectives</h2><ul><li>Provide comprehensive administrative support to ensure office efficiency and productivity.</li><li>Serve as a reliable point of contact for internal teams and external visitors.</li><li>Assist with day-to-day operations to help the SEAPORTS team meet organizational goals.</li></ul><h2>Responsibilities</h2><ul><li>Manage incoming calls, emails, and correspondence, directing inquiries appropriately.</li><li>Coordinate scheduling, appointments, and meetings for various departments.</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents.</li><li>Prepare and process routine reports, forms, and documentation as required.</li><li>Support inventory tracking and ordering of office supplies to maintain stock levels.</li><li>Greet and assist visitors, providing a welcoming and professional first impression.</li><li>Assist with data entry and basic bookkeeping tasks as needed.</li><li>Collaborate with team members to support special projects and events.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent; additional certification in office administration is a plus.</li><li>Proven experience in an administrative or office assistant role preferred.</li><li>Strong organizational skills with an ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li><li>Attention to detail and a proactive approach to problem-solving.</li></ul><h2>Benefits</h2><ul><li>Competitive salary with opportunities for growth and development.</li><li>Comprehensive health, dental, and vision insurance plans.</li><li>Retirement savings plan with company match.</li><li>Generous paid time off and holiday schedule.</li><li>Supportive and inclusive workplace culture focused on collaboration.</li><li>Access to professional training and career advancement resources.</li></ul>

OFFICE ASSISTANT

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General Office Assistant

General Office Clerk

Office Assistant

Office Assistant

Office Assistant for the Center for Leadership Excellence (PT)

Office Assistant - Part time

OFFICE ASSISTANT