general office assistant

Magnetic Shield Corporation

General Administration &ndash; OfficeMagnetic Shield Corporation, 740 Thomas Dr., Bensenville, IL 60106www.magnetic-shield.comHigh-end, electromagnetic shielding material supplier and manufacturer, since 1941PRIMARY PURPOSE:To support front office, sales, and accounting functions in a professional manner to keep office environment organized and efficient. Daily duties include front door reception, billing, accounting assistance, customer service, sales order review, filing, paperless document management, purchasing supplies, bank deposits and other tasks as needed. Position is back up to Inside Sales and Accounting &amp; Compliance Manager.WHY MAGNETIC SHIELD CORPORATION?MSC offers a small company/family culture yet operates as a well-established, international manufacturer and distributor of magnetic shielding to customers in 27 different market segments. We pride ourselves on being a small yet professional company that offers all employees competitive benefits, profit sharing, and a culture that promotes learning, real teamwork, and cross training &ndash; we want employees to cross-train, learn and help in all areas they are interested in.FOCUS:<ul><li>Reception &ndash; Visitors, calls, emails, mail</li><li>Sales Orders &ndash; Verify accuracy, prepare orders for production, enter sales orders</li><li>Credit Approvals &ndash; Contact references, D&amp;B credit reports, maintain credit database</li><li>Accounts Receivable &ndash; Process customer payments &amp; deposits, follow-up on past due accounts, release new orders to production, customer billing, MS Excel month-end reporting</li><li>Shipping/Purchasing Documentation &ndash; Paperwork for international shipments, federal contracts, and US Customs</li><li>Accounts Payable &ndash; Process &amp; e-file vendor invoices and pack lists</li><li>Miscellaneous &ndash; Ordering supplies, tracking customer orders, customer surveys, printing labels, arranging travel, maintaining company calendar in MS Outlook, employee luncheons, party planning</li></ul>SKILLS &amp; EXPERIENCE:<ul><li>3+ Years of hands-on office administration experience preferred</li><li>Excellent organizational, planning and communication skills</li><li>High level of professionalism with a positive attitude and friendly personality</li><li>Ability to prioritize and multi-task</li><li>Proficient computer skills with Microsoft products (Outlook, Word, and Excel a must)</li><li>Valid driver&rsquo;s license required to go to bank, post office, shopping as needed</li><li>No overnight travel required</li></ul>EDUCATION:<ul><li>2-Year Associates Degree preferred or equivalent work experience</li><li>Continued education and training in job related skills a plus</li></ul>WORK ENVIRONMENT:<ul><li>Work Schedule: Monday through Friday, 8am &ndash; 4:30pm</li><li>Office has approx. 10 employees &ndash; Warehouse has approx. 20 employees</li><li>10,000 sq ft warehouse &ndash; Additional 7,000 sq ft expansion completed in December 2021</li></ul>BENEFITS:Job Type: Full-time, hourlyPay: Commensurate with experience, plus annual Profit-SharingBenefits:<ul><li>Signing Bonus</li><li>401(k)</li><li>401(k) Matching up to 4%</li><li>Health Insurance</li><li>Life Insurance</li><li>Vacation pay</li><li>Holiday pay</li><li>Additional PTO for doctor and dental appointments.</li></ul>Job Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

General Office Assistant

Skylift Marketing

Job Title: Office AssistantCompany: SkyLift Marketing (CEMTECH-NSTP, NUST H-12, Islamabad)Job Type: Full-TimeSalary: PKR 40,000 &ndash; 45,000/month + LunchLocation: NSTP, NUST, IslamabadJob Description:SkyLift Marketing, a creative agency based at NSTP&ndash;NUST Islamabad, is looking for a reliable, hardworking, and physically active Office Assistant to manage day-to-day office support tasks, errands, and office boy duties. The ideal candidate must be comfortable driving both car and bike, as the role frequently requires outside coordination, deliveries, and pickups.Key Responsibilities:Office Boy Duties:<ul><li>Prepare and serve tea/coffee/refreshments for staff and guests throughout the day</li><li>Maintain cleanliness and tidiness of office, pantry, meeting rooms, and workstations</li><li>Set up and clear meeting rooms before/after client meetings</li><li>Manage kitchen/pantry supplies and basic stock levels</li><li>Assist in daily office opening/closing routines</li></ul>Errands &amp; Driving:<ul><li>Drive company car and/or bike for bank visits, document delivery, courier pickups/drop-offs</li><li>Handle outside errands such as vendor visits, market purchases, and supply pickups</li><li>Transport office documents, packages, or items between office and external locations as needed</li><li>Maintain vehicle cleanliness and report any maintenance issues promptly</li></ul>General Admin Support:<ul><li>Assist admin/HR staff with routine data entry, filing, and documentation tasks</li><li>Support inventory checks and stock record-keeping</li><li>Assist in event setup (e.g., staff gatherings, meetings, Iftar/Eid events)</li><li>Perform any other administrative or physical task assigned by management</li></ul>Requirements:<ul><li>Must be able to drive both car and bike &mdash; valid driving license for both required (mandatory, non-negotiable)</li><li>Minimum 1-2 years of experience as Office Assistant/Office Boy preferred</li><li>Basic verbal communication skills in Urdu/English</li><li>Punctual, honest, and trustworthy with a strong work ethic</li><li>Physically fit and capable of handling errands, lifting, and light physical work</li><li>Should be based in or near Islamabad/Rawalpindi</li><li>Willingness to work flexible hours if required for urgent tasks</li></ul>Compensation &amp; Benefits:<ul><li>Salary: PKR 40,000 &ndash; 45,000/month (based on experience)</li><li>Free lunch provided daily</li><li>Friendly and professional work environment at NSTP-NUST</li></ul>How to Apply: Interested candidates can send their CV/resume along with contact details to [03005732494], or apply directly through this Indeed listing.Pay: Rs40,000.00 - Rs52,000.00 per monthEducation:<ul><li>Intermediate (Required)</li></ul>Experience:<ul><li>Office Boy/Office Assistant : 1 year (Preferred)</li></ul>License/Certification:<ul><li>Car Driving License (Required)</li></ul>Work Location: In person

Office Assistant

San Mateo County Community College District

<div><div>Office Assistant II</div> 
 
Campus: Ca&ntilde;ada College 
 
FLSA Status: Non-Exempt 
 
Salary Schedule: 60 
 
Grade: 18 
 
Bargaining Unit: CSEA 
 
Months Per Year: 12 
 
Hours Per Week: 37.5 
 
Mandated Reporter: Yes 
 
Campus Security Authority: No 
 
Under general supervision, the Office Assistant II performs detailed clerical and operational support for a department or office. Under direction, the Office Assistant II initiates, implements and coordinates office procedures and timelines in order to provide support for an office or department. Public contact is extensive, and involves College and District staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information. A moderate degree of independent judgment and creativity is required to resolve many minor and occasional major problems that arise, by selecting from among alternative procedures that are available. Consequences of errors in judgment could be costly in public relations, staff and employee time. The Office Assistant II classification can train and lead the work of volunteers and student assistants as assigned. 
 
Duties and Responsibilities
 
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification. 
<ul><li>
Exchanges information with college staff and others regarding department services, as well as to provide operating policies, and procedures</li><li>
Screens calls, visitors and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals</li><li>
Sets up and tracks budget expenditures and files</li><li>
Attends meetings and other events to obtain and provide current information</li><li>
Uses a database and a variety of computer software to set up, track and maintain a wide variety of data and 
electronic and manual files and to perform data entry and retrieval</li><li>
Composes and prepares correspondence, memoranda, report narratives, forms, publicity materials and other materials from copy or with general instruction</li><li>
Uses standard software applications to prepare correspondence and reports, agendas and meeting minutes, and spreadsheets</li><li>
Compiles items and materials for meeting agendas</li><li>
Schedules and proctors student placement and other tests and scores tests using well-prescribed methods and follow-up</li><li>
Takes and transcribes meeting notes as assigned</li><li>
Sorts and distributes department mail as needed and coordinates bulk mailings</li><li>
Performs other related duties as assigned</li></ul>
 
Employment Standards (acquired through education, training, and/or experience) 
 
Knowledge of: 
<ul><li>
Office organizational procedures including workflow, current office equipment, supplies, file systems and computer applications</li></ul>
 
Skill in: 
<ul><li>
Multi-tasking and workload prioritizing under deadline pressure</li><li>
Use of the Microsoft Office Suite and web-based content management systems</li><li>
Respectful, tactful and sensitive interaction with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds</li><li>
Oral communication, including public speaking</li><li>
Written communication</li><li>
Organizing data, setting up, tracking and maintaining data in electronic and manual files</li></ul>
 
Ability to: 
<ul><li>
Work effectively as part of a customer service team</li></ul> 
Job Requirements:<ul><li>
Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience</li><li>
Successful general clerical experience of increasing responsibility</li><li>
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff</li><li>
Experience with the organization and maintenance of electronic and manual files and records</li><li>
Experience with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials</li><li>
Demonstrated skill in working as part of a customer service team</li></ul> 
Additional Information: 
Physical/Other Requirements 
 
This classification requires data comparison and interpretation; contact in close proximity with individuals and groups; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; listening/comprehension of a variety of directional formats; flexibility, and adaptability in order to perform the essential functions. 
 
Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.</div>

Office Assistant II

NovaCare

<div>Overview:
<div>
Position: Office Assistant</div><div>
Location: Float for DC/MD DC Metro Areas</div><div>
Type of Employment: Per Diem</div><div>
Schedule: hours not guarantee (some evenings)</div><div>
Compensation: $19.00 - $21.00/ hour (pending experience)</div><div></div><div> 
At Brand, we believe in delivering an excellent patient experience, starting at the front desk. We are seeking an office assistant to maintain the overall appearance of our center and assist front desk staff with administrative tasks.</div> 
<div></div>
Responsibilities:
<ul><li>Answer and direct telephone calls and schedule and coordinate patient appointments</li><li>
Obtain and verify patient information to maintain accurate patient files, electronic medical records (EMR), and billing system information.</li><li>
Prepare patient intake forms prior to appointments to ensure timely service.</li><li>
Provide excellent customer service by meeting and greeting patients, family members, and visitors and answer any questions/offer assistance as needed</li><li>
Help to maintain a positive patient experience and safe treatment environment by assisting the clinic staff in maintaining the general cleanliness of the center and ensuring patient care materials are readily available and kept orderly.</li><li>
Ensuring compliance with healthcare regulations and company policies</li><li>
Assist Patient Service Specialist with faxing and filing as needed</li><li>
Maintain inventory and stock new inventory</li><li>
Keep all linens and restroom products fully stocked</li><li>
Maintain disinfectant spray bottles for the gym for patients and members</li></ul>
Qualifications:
<div>
Minimum:</div><ul><li>
High School Diploma or GED</li></ul><div>
Preferred:</div><ul><li>
Experience working in a healthcare office setting</li><li>
Customer service skills</li></ul>
Additional Data:
<div>
Equal Opportunity Employer/including Disabled/Veterans</div></div>

Office Assistant - Float

The Medicare Authority

Job SummaryWe are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring smooth office functions and exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.Duties<ul><li>Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy</li><li>Perform data entry tasks accurately using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems both digitally and physically, ensuring quick retrieval of documents and records</li><li>Schedule appointments, manage calendars, and coordinate meetings efficiently for staff and clients</li><li>Handle correspondence via email, phone communication, and written documents with clarity and professionalism</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping</li><li>Support office management activities including supply inventory, equipment maintenance, and general administrative support</li></ul>Skills<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, spreadsheets, and communication</li><li>Strong computer literacy with excellent typing speed, proofreading skills, and technical proficiency in office productivity software</li><li>Experience with multi-line phone systems, phone etiquette, and customer service to ensure positive client interactions</li><li>Bilingual abilities are a plus for effective client communication in diverse environments</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently using time management techniques</li><li>Previous clerical experience or office management background preferred; familiarity with medical or dental receptionist duties is advantageous</li><li>Knowledge of bookkeeping procedures using QuickBooks or similar software is desirable for handling financial transactions</li></ul>Join us to be part of a vibrant team where your organizational talents make a real impact! We value proactive individuals who thrive on providing exceptional support while maintaining a positive attitude. This role offers the chance to grow your administrative expertise within a supportive environment that appreciates dedication and enthusiasm.Pay: $17.00 - $18.00 per hourWork Location: In person

Office Administrative Assistant

City Of Alameda

<div><div><div><h2 class="jobSectionHeader">Nature of Position</h2></div>
<div>The City of Alameda's Fire Department is excited to announce the opening of a part time administrative support opportunity for a part time Office Assistant. The Office Assistant will provide vital clerical and operational support to maintain efficiency and resiliency within Fire Administration.</div>
<div><h2 class="jobSectionHeader">Distinguishing Features</h2></div>
<div>Part time positions in the City of Alameda have limited benefits. 
 
Benefits include: 
Enrollment in Public Alternative Retirement Service. 
 
Paid Sick Leave: Part time employees accrue 1 hour of paid sick leave for every 30 hours worked. 
 
Optional enrollment in Deferred Compensation, aka, 457. 
 
Optional enrollment in Transportation Saving Account.</div> 
<div><h2 class="jobSectionHeader">Examples of Duties</h2></div>
<div>Data Entry: Maintaining accurate records for operations, personnel, and inventory.
Mail and Correspondence Handling: Managing incoming and outgoing mail, emails, letters, and phone calls, and fielding questions from the public and staff related to Fire Prevention, EMS, and general administration.
Customer Service: Assisting residents visiting Fire Administration, including collecting payments for Fire Prevention services.
Scheduling: Organizing calendars for meetings, training sessions, and departmental activities. 
 
Report Preparation: Assisting with the creation and formatting of reports, presentations, and official documents. 
 
Records Management: Assisting with record keeping and filing to support departmental operations and compliance. 
 
Office Support: Providing front desk customer support and performing general office duties such as filing, photocopying, and ordering supplies for the department. 
 
Software and Systems: Working across multiple platforms including Microsoft Office Suite, Accela, and ImageTrend, along with other departmental software as needed. 
 
Backup Coverage: Serving as backup support for EMS, Training, and Fire Prevention as needed. 
 
WORKING CONDITIONS:<ul><li>
Office or fire station environment.</li><li>
Noise level is usually moderate, ambient office sounds such as speaking, working office equipment, and software.</li><li>
Frequent interaction with City departments, the general public, and/or citizens which may include responding to various inquiries, providing City or department information, and interacting with upset customers, staff, and the public in interpreting and enforcing departmental policies and procedures.</li></ul>
PHYSICAL DEMANDS:<ul><li>
Dexterity of hands and fingers to operate objects, controls, and/or tools such as but not limited to a computer keyboard or calculator and to operate standard office equipment.</li><li>
Seeing to interpret, read, and maintain various documents, such as files, contracts, and reports, in electronic and non-electronic formats.</li><li>
Hearing and speaking to present and exchange information and to communicate in person and by telephone.</li><li>
Frequent sitting for extended periods of time</li><li>
Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.</li><li>
Occasionally lift, carry, push, and pull materials and objects up to 25 pounds.</li></ul></div> 

<div><h2 class="jobSectionHeader">Employment Standards</h2></div>
<div>Education/Experience
Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation from high school.
Experience: Three years of highly responsible clerical experience.. Experience coordinating office activities, workflow and operating procedures is desirable.
Knowledge
Knowledge of modern office practices and procedures; general accounting principles; modern office technology and software including computers; filing, indexing and cross-referencing methods; correct English usage, spelling, grammar and punctuation; business letter writing and report preparation; various document formats and presentations.
Ability
Ability to perform both complex and routine clerical work with speed and accuracy; type at 45 words per minute; coordinate office activities and workflow; coordinate major events; effectively perform regular job duties and tasks on a computer; proficiently use Microsoft Office suite or similar software; interpret and apply established City policies, procedures and codes; interpret and analyze information; prepare complex records and reports; perform arithmetic calculations; perform and coordinate various accounting functions; work effectively under pressure and with frequent interruptions; use initiative and exercise independent judgment; establish and maintain accurate records; communicate effectively; establish and maintain effective working relationships.
Other Requirements
Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.
E-VERIFY:<div>
The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).</div><div> 

VETERAN'S PREFERENCE CREDIT:</div><div>
A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.</div><div></div><div> 
AN EQUAL OPPORTUNITY EMPLOYER: 
The In compliance with local, state and federal laws and regulations, the City of Alameda will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-747-4900 | hr@alamedaca.gov| 2263 Santa Clara Avenue, Rm. 290, Alameda, 94501. Requests can be made via email, phone, or in writing via U.S. mail.</div><div> 

The information contained herein is subject to change and does not constitute either an expressed or implied contract.</div></div></div></div>
 <div></div><div><div><div>Part-time positions at the City of Alameda may be eligible for limited benefits.</div></div></div>

Part Time Office Assistant

PAC Worldwide

<div>Description
Office Assistant 
Be the welcoming face of our plant while building valuable administrative and HR experience. 
We&rsquo;re seeking a polished, organized, and people‑focused Office Assistant to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the Plant Manager and HR Manager and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication. 
As you grow in the role, you&rsquo;ll also have opportunities to take on additional responsibilities within Human Resources.
Key Responsibilities
Front Office &amp; Reception 
<ul><li>
Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth</li></ul> 
<ul><li>
Answer and direct incoming calls promptly</li></ul> 
<ul><li>
Serve as a resource for employees and visitors needing information or assistance</li></ul> 
<ul><li>
Obtain and scan required visitor documentation (including nondisclosure agreements)</li></ul> 
<ul><li>
Manage incoming and outgoing mail and correspondence</li></ul> 
<ul><li>
Maintain communication with shift supervisors, warehouse staff, and other plant departments</li></ul> 
<ul><li>
Support general office tasks such as filing, scanning, copying, and document organization</li></ul>
Administrative &amp; HR Support 
<ul><li>
Provide administrative support to the Plant Manager and HR Manager</li></ul> 
<ul><li>
Schedule meetings, manage calendars, and reserve conference rooms</li></ul> 
<ul><li>
Coordinate office events, employee lunches, meetings, and plant activities</li></ul> 
<ul><li>
Arrange travel for plant leaders and employees</li></ul> 
<ul><li>
Assist with special projects and take on additional HR responsibilities as experience grows</li></ul> 
<ul><li>
Handle confidential information with professionalism and discretion</li></ul>
Purchasing &amp; Accounts Payable 
<ul><li>
Create purchase orders and purchase requisitions</li></ul> 
<ul><li>
Verify receipt of goods and services and submit invoices for payment</li></ul> 
<ul><li>
Reconcile company credit card statements</li></ul> 
<ul><li>
Partner with Purchasing, Accounting, and other departments to resolve questions</li></ul>
Qualifications 
<ul><li>
High school diploma or equivalent</li></ul> 
<ul><li>
2&ndash;3 years of office, reception, or administrative experience</li></ul> 
<ul><li>
Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors</li></ul> 
<ul><li>
Strong organization, communication, and time‑management skills</li></ul> 
<ul><li>
Ability to prioritize multiple tasks and take initiative</li></ul> 
<ul><li>
Excellent written and verbal English communication skills</li></ul> 
<ul><li>
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint</li></ul> 
<ul><li>
Comfort using online travel and scheduling systems</li></ul> 
<ul><li>
Ability to follow instructions, solve routine problems, and adapt to changing priorities</li></ul>
What Helps You Succeed 
<ul><li>
Friendly, approachable, and service‑oriented</li></ul> 
<ul><li>
Dependable and detail‑focused</li></ul> 
<ul><li>
Comfortable working independently while supporting multiple leaders</li></ul> 
<ul><li>
Able to maintain confidentiality and use sound judgment</li></ul> 
<ul><li>
Interested in learning more about Human Resources and plant operations</li></ul> 
<ul><li>
Comfortable working in an office located near an active manufacturing environment</li></ul>
Work Environment 
This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant. 
The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.
Grow With Us 
This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It&rsquo;s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.</div>

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10000 general office assistant jobs Near Me

General Office Assistant

Office Assistant

Office Assistant II

Office Assistant - Float

Office Administrative Assistant

Part Time Office Assistant

Office Assistant