general office associate

Columbia University

<div><p>The Genomics Information Systems Laboratory of Prof. Dimitris Anastassiou ( https://engineering.columbia.edu/faculty/dimitris-anastassiou ) in the Department of Electrical Engineering has openings for one or more Staff Associate (SA) Officers of Research in Computational Biology and Bioinformatics.The lab is also affiliated with Columbia University&rsquo;s Department of Systems Biology.
</p><p>Candidates should have a degree in Computer Science or a related field, as well as experience and a publication record in Computational Systems Biology and Bioinformatics. The research in which they will assist will involve algorithm development and computational analysis of biomolecular information, using both traditional and newly developed methods, to discover and elucidate important biological mechanisms building and expanding on existing results. It will also involve collaboration with multidisciplinary teams and experimental research labs to validate computational results.
</p><p>One current research focus is on analyzing the increasingly available single-cell and spatial data from cancer biopsies investigating the cellular composition and evolution of cellular populations including cancer cells as well as fibroblasts and immune cells in the tumor microenvironment, shedding light on cancer invasiveness-associated mechanisms and identifying potential therapeutic targets.
</p><p>Specific responsibilities and duties are listed below for each title and grade (SAI, SAII, and SAIII):
</p><div><ul><li><div>Functional Knowledge - For SAI: Knowledge of the research subject and scientific methods of analysis; For SAII: Knowledge of the research subject specifically within own function on the team; For SAIII - Knowledge of the research subject and understanding of how functions interrelate and support the broader research; considered specialist within own function.
</div></li></ul><ul><li><div>Problem Solving - For SAI: Utilizes analytical skills to solve moderately complex problems based on guidelines, protocols, and procedures. For SAII: Solves problems in moderately complex situations, analyzing possible solutions based on education and experience using judgment and precedent. For SAIII: Utilizes strong analytical skills to solve complex problems; exercises developed judgment based on the analysis of multiple sources of information.
</div></li></ul><ul><li><div>Decision Making/Autonomy - For SAI: Works within guidelines to carry out assigned duties in the design of apparatus, the adaptation of relevant technology to the needs of a project, the conduct of specific experiments, and the analysis of data. For SAII: Carries out research projects with limited PI supervision both collaboratively and independently. For SAIII: Works under minimal supervision on complex assignments that require a high degree of initiative and independent judgment.
</div></li></ul><ul><li><div>Technical Expertise - For SAI: Ability to operate and maintain equipment, computers, software programs and research tools in support of the project. For SAII: Operates and maintains equipment, computers, software programs and research tools in support of the project. For SAIII: Broad understanding of research techniques, software and instruments used in project.
</div></li></ul><ul><li><p>Communication - For SAI: Shares information and confirmation of data. For SAII: Summarizes and explains information to others. May contribute to publications. For SAIII: Ability to translate information to general terms and help others understand impact of the information; assists PI in preparation of publications, including funding proposals, manuscripts and other research-oriented documentation.</p></li></ul></div></div>
<br><div><div><p>The minimum qualifications for each title and grade are as follows:
</p><div><ul><li>Staff Associate I: Bachelor's degree in computer science or related field and 4 years experience preferred.
</li></ul><ul><li>Staff Associate II: Bachelor's degree in computer science or related field and 4 years recommended.
</li></ul><ul><li>Staff Associate III: Bachelor's degree in computer science or related field and 4-6 years experience.
</li></ul></div><p>Candidates with a master&rsquo;s in Computer Science, or a related field, are preferred. Candidates should have a publication record in Computational Systems Biology and Informatics.
</p><p>The school is especially interested in qualified candidates who will contribute, through their research, teaching, and/or service, to the diversity and excellence of the academic community.
</p></div><div>instructions</div>
<div>
<p>Applications should be submitted electronically and include the following: an academic curriculum vitae and a brief cover letter addressed to Prof. Dimitris Anastassiou. The position will remain open until filled.
</p><p><b>Hiring Range: </b>Staff Associate I: $66,300-97,381; Staff Associate II: $66,744-104,737; Staff Associate III: $67,473-124,124</p></div></div>
<br><div><p>Columbia University is an Equal Opportunity Employer / Disability / Veteran
</p><p><b>Pay Transparency Disclosure
</b></p><p>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting.</p></div>

Open Rank: Staff Associate I, Staff Associate II, and/or Staff Associate III

The Aspen Institute

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society&rsquo;s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.
 <br/>
 <br/>
 <strong>
  ASPEN SPORTS &amp; SOCIETY PROGRAM
  <br/>
  <br/>
 </strong>
 The Sports &amp; Society Program occupies a unique place in the landscape of sports. Our mission is to convene leaders, facilitate dialogue, and inspire solutions that help sport serve the public interest. Since 2011, we have provided a venue for thought leadership where knowledge can be deepened and breakthrough strategies explored on a range of opportunities, from growing youth access to play, rethinking the model for college athlete pay and building healthy communities through sports. Our signature initiative, Project Play, launched in 2013, develops insights, ideas and opportunities to help stakeholders build healthy communities through sports. We identify gaps in access and quality in sports for young people and empower leading organizations to fill them. Each year, we promote new ideas at the Project Play Summit, the nation&rsquo;s premier gathering of leaders at the intersection of youth, sports and health.
 <br/>
 <br/>
 <strong>
  About This Role
  <br/>
  <br/>
 </strong>
 The part-time Operations Associate (20 hours/week) provides administrative support to the Sports &amp; Society team to ensure smooth program operations. Responsibilities will include building and maintaining systems that organize project work plans, foster cross-program integration, manage internal functions related to budget, finances, contracting, and grant reporting; and assist in special projects at the direction of the Executive Director. The Operations Associate will work closely with all members of the Sports &amp; Society team in order to support project operations.
 <br/>
 <br/>
 The ideal candidate is a multi-talented, experienced professional who has a passion for handling a wide range of logistical tasks including finances; demonstrates professional communication skills; is eager to learn on the job; is excited about balancing multiple, often simultaneous, activities; and has extremely high standards for the quality of their work.
 <br/>
 <br/>
 The role is a good fit for candidates seeking experience in the wide range of skills and capabilities needed to operate a nonprofit organization. The successful candidate will be creative, enjoy balancing multiple, often simultaneous, operational tasks, and have a passion for the intersection of sports, health, and collective impact.
 <br/>
 <br/>
 The Operations Associate will report to the Executive Director. The part-time salary range for this role is $35,000 to $45,000 (annualized range of $70,000 -$90,000). In accordance with our Reimagining Work policy, the Operations Associate should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize and keep up to date Google drive folders, Asana (project management tool), Master Calendar.
  </li>
  <li>
   Gather information to ensure smooth transition to Salesforce CRM.
  </li>
  <li>
   Make agendas for team meetings (weekly virtual meeting, quarterly in-person meetings, and other topical meetings, as needed).
  </li>
  <li>
   Monitor budget for forecasting, invoicing and staff time allocations.
  </li>
  <li>
   Work with internal systems to develop and execute contracts.
  </li>
  <li>
   Onboard new employees.
  </li>
  <li>
   Process grant applications and related reporting requirements.
  </li>
  <li>
   Co-create project plans with other staff and report on progress.
  </li>
  <li>
   In partnership with senior staff, creates a monitoring system that allows for accountability and transparency towards project goals and deliverables.
  </li>
  <li>
   Supports executive director on special projects.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Need To Thrive
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   HS Diploma + 1-3 years&rsquo; experience, bachelor&rsquo;s degree preferred
  </li>
  <li>
   Strong work ethic, ambition, optimistic attitude, and commitment to excellence
  </li>
  <li>
   Excellent writing and professional communications skills
  </li>
  <li>
   Experience with budgeting/forecasting
  </li>
  <li>
   Superior attention to detail and ability to manage multiple tasks
  </li>
  <li>
   Strong computer skills, specifically expertise with Microsoft Office and Google Workspace products
  </li>
  <li>
   Familiarity and enthusiasm for use of AI tools
  </li>
  <li>
   Creative problem-solving skills and professional and polished interpersonal skills
  </li>
  <li>
   Strong interest and appreciation for sports and its role in society
  </li>
  <li>
   A desire to learn, a sense of humor, flexibility, and resourcefulness
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
 <br/>
 <br/>
 The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
 <br/>
 <br/>
 The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or hav questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.
</div>


Operations Associate (Part-Time)

Sephora

<div><b>Job ID: </b>289834
<br>
<b>Store Name/Number: </b>CO-Cherry Creek (0602)
<br>
<b>Address: </b>3000 E First Ave, Denver, CO 80206, United States (US)
<br>
<b>Hourly/Salaried: </b>Hourly (Non-Exempt)
<br>
<b>Full Time/Part Time: </b>Part Time
<br>
<b>Position Type: </b>Regular
<br>
<br>
<b>Your Role at Sephora: </b>As an <b>Operations Associate </b>, you&rsquo;ll be the backbone of the store&mdash;ensuring smooth, efficient operations that support an exceptional client experience. From inventory management to visual merchandising, your attention to detail and proactive mindset will help keep everything running beautifully. If you&rsquo;re organized, collaborative, and passionate about retail operations, this is your moment to <b>Belong to Something Beautiful.
</b><br>
<br>
<b>Key Responsibilities
</b><ul><li><b>Support daily operations </b>Manage inventory, stock replenishment, order fulfillment, and maintain operational standards</li>
<li><b>Assist with visual merchandising </b>Ensure the store reflects Sephora&rsquo;s brand through accurate promotional setups and event execution</li>
<li><b>Deliver exceptional service </b>Support the team in creating outstanding client experiences and achieving sales goals</li>
<li><b>Foster inclusivity and teamwork </b>Help promote a culture of openness where everyone feels empowered</li>
<li><b>Uphold Sephora standards </b>Follow company policies and help create a safe, secure, and enjoyable shopping experience for all</li>
</ul><br>
<b>Flexible Scheduling and Reliability
</b><ul><li>Must meet the required minimum number of weekly shifts/ hours
<ul><li>Full Time: 30-40 hrs/week</li>
<li>Part Time: 15-29 hrs/week</li>
<li>Flex (as needed): 4-14 hrs/week</li>
</ul></li><li>Be available during peak retail operations (nights, weekends and holidays)</li>
<li>Punctuality and consistent attendance</li>
</ul><br>
<b>Qualifications/Experience
</b><ul><li>1-2 years of experience in a similar role or in a retail, hospitality, or client-focused environment</li>
<li>Excellent organizational and time management skills</li>
<li>Quick learner with the ability to absorb and communicate product knowledge</li>
<li>Ability to support outstanding client service</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Team player with a goal-driven mindset</li>
<li>Comfortable in a fast-paced environment with a strong client focus</li>
<li>Physically able to lift and carry up to 50 pounds</li>
</ul><br>
<b>While at Sephora, you&rsquo;ll enjoy
</b><br>
<b>Inclusion &amp; Belonging </b>We pledge to create a beauty community where everyone&rsquo;s uniqueness is celebrated, respected, and honored.
<br>
<b>Meaningful Rewards </b>Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here
<br>
$21.75 - $24.88/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location.
<br>
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions.
<br>
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</div>

Operations Associate - Part Time

The Millennium Group

<div><p>Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.</p><p><b>
Responsibilities:</b></p><ul><li>Handle all materials received in the Mail Center (receive, review, receipt, document, process, prepare, identify, separate, deliver, transport, etc.).</li><li>Use package tracking equipment to record the receipt through delivery process of mail.</li><li>Deliver, pickup, and transport materials within, between, to, and from various departments.</li><li>Deliver office supplies and copy paper.</li><li>Answer calls and provide customer service.</li><li>Pickup outbound boxes and packages from internal customer locations.</li><li>Ability to sort items into categories according to established methods.</li><li>Prepare items for processing, shipment or transportation.</li><li>Enter activity data in logs, maintain records.</li><li>Ensure all safety procedures are followed at all times.</li><li>Prepare and process outbound courier shipments using computer or service provider's equipment (such as FedEx).</li><li>Other duties as assigned by manager.</li></ul><p>
Qualifications:</p><ul><li>High School diploma or equivalent (GED).</li><li>Minimum of 2-5 years Mail Services related experience preferred with knowledge of commonly used Office Services procedures.</li><li>1-3 years' experience with Microsoft Office Software (Word, Excel, etc.).</li><li>Excellent customer service skills; must possess a &quot;can do&quot; attitude.</li><li>Excellent communication skills both verbal and written.</li><li>Ability to effectively work individually or in a team environment.</li><li>Competency in performing multiple functional tasks.</li><li>Attention to detail.</li><li>Ability to handle mail or hand cart, as well as flatbed.</li><li>Must be able to lift up to 50 pounds.</li></ul></div>

Office Services Associate PT 8am-12pm M-F

World Food Programme

<div><p><b>DEADLINE FOR APPLICATIONS</b></p>
18 June 2026-23:59-GMT+05:00 Pakistan Standard Time (Karachi)<p></p><p><i>
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.</i></p><p><b><br>
ABOUT WFP</b><br>
<br>
The World Food Programme is the world&rsquo;s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.</p><p><br>
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.<br>
<br>
To learn more about WFP, visit our website: https://www.wfp.org</p><p></p><p><b>
WHY JOIN WFP?</b></p><ul><li><p>
WFP is a 2020 Nobel Peace Prize Laureate.</p></li><li><p>
WFP offers a highly inclusive, diverse, and multicultural working environment.
</p></li><li><p>WFP invests in the personal &amp; professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.</p></li><li><p>
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.</p></li><li><p>
We offer an attractive compensation package (please refer to the <b>Terms and Conditions </b>section of this vacancy announcement).</p></li></ul><p></p><p><b>
About the Job</b></p><p></p><p><b>
Job Title: IT Operations Associate
</b></p><p><b>Grade: Level 6 and equivalent</b></p><p><b>
Duty Station: Multiple Locations within Pakistan</b></p><p><b>
Date of Publication: 4 June 2026</b></p><p><b>
Deadline of Application: 18 June 2026
</b></p><p></p><p><b>This Vacancy Announcement is for Pakistan Nationals Only.</b></p><p></p><p><b>
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.</b></p><p></p><p><b>
JOB PURPOSE</b></p><p>
To coordinate and guide Information Technology maintenance and support activities to enable the effective delivery of IT services.</p><p></p><p><b>
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):</b></p><p>
1. Carry out system and hardware maintenance tasks, such as running specialised network monitoring and system protection, to ensure technology is running effectively.<br>
2. Monitor technology reliability, identify user needs, analyse data and produce accurate reports in order to recommend IT solutions to support informative decision-making.<br>
3. Resolve queries independently, escalating if required, to ensure that standard IT questions are answered and accurate information is provided to staff.<br>
4. Provide standard technical training to end users of commonly used technology and systems, in order to assist WFP staff in conducting their work.<br>
5. Provide guidance and training to junior colleagues in the delivery of IT support services to support the capability building of staff.<br>
6. Support the co-ordination of new application implementation in order to provide WFP staff with the tools they need to perform effectively.<br>
7. Draft standard material such as end-user and technical documentation to ensure staff have access to required information about IT services and products.<br>
8. Implement improvements to methods and processes within the IT division in order to support the continuous improvement of IT services provided.<br>
9. Coordinate installation and maintenance of telecommunications systems and equipment, to ensure optimal services in compliance with standard operations procedures.<br>
10. Coordinate a team of IT staff to ensure individual and team objectives are met in compliance with all relevant regulations and policies.<br>
11. Follow set emergency response processes and procedures as required to provide support in enabling emergency food assistance needs to be met.</p><p></p><p><b>
EDUCATION &amp; EXPERIENCE</b></p><p></p><p><b>
Education:</b></p><p>
Completion of secondary school education. A post-secondary certificate or Bachelor&rsquo;s degree in Computer Sciences, Computer Engineering, Information Technology or related functional area. IT certifications like Microsoft, Cisco and ITIL are also desirable.</p><p></p><p><b>
Experience:
</b></p><ul><li>6 years of progressively responsible work in the relative business stream with experience in administration work with the UN or other international organizations.</li><li>Has experience analysing service management results and development service enhancement recommendations.</li><li>Has participated in business process re-engineering efforts and identified service management improvements.</li><li>Has experience participating in country office procurement/budgeting process.</li></ul><p></p><p><b>
Language:
</b></p><p>Fluency in both oral and written communication in English and Urdu.</p><p></p><p><b>
HOW TO APPLY</b></p><p>
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.</p><p></p><p><b>
WFP LEADERSHIP FRAMEWORK</b></p><p></p><p><br>
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.</p><p></p><p><b><br>
REASONABLE ACCOMMODATION</b></p><p></p><p><br>
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org</p><p></p><p><b>
NO FEE DISCLAIMER</b></p><p></p><p><br>
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.</p><p></p><p><b><br>
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION</b></p><ul><li><p>
All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
</p></li><p></p><li><p>We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.</p></li><li><p>
If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is <b>only </b>for technical issues with an application - <b>unsolicited applications or documents sent to this inbox will not receive a reply</b>.</p></li><p></p><li><p>
At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.</p></li><p></p><li><p>
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.</p></li></ul><p></p><p><i>
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.</i></p><p><i><br>
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.</i></p></div><p></p>

Roster - IT Operations Associate - Level 6 - Multiple Locations (Pakistan)

Zonatel Llc

<p>```Job Summary:```<br/>We seek a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing office operations, and ensuring an efficient workflow. The ideal candidate will have excellent communication skills, strong computer literacy, and the ability to multitask in a fast-paced environment.</p><p>```Responsibilities:```</p><p>- Perform general clerical duties, such as data entry, filing, and photocopying</p><p>- Manage office supplies and inventory</p><p>- Assist with billing and invoicing tasks</p><p>- Coordinate meetings and prepare meeting materials</p><p>- Maintain confidentiality of sensitive information</p><p>- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment</p><p>- Communicate promptly and effectively with management, clients, and internal staff to ensure expectations are set correctly, and current work effort and service deliverable(s) statuses and/or issues are known</p><p>- Answer telephone calls and emails from customers, providing excellent customer service</p><p>- Collaborate with Sales and Support teams in the account creation and order management process</p><p>- Work with ticket system and Customer Relationship Management (CRM) tools</p><p>- Liaise with different departments to improve performance and work efficiency</p><p>- Offer support to management and perform other Office duties as requested or assigned</p><p>```Qualifications:```</p><ul><li>Proficiency in MS Office (Excel, Outlook, PowerPoint)</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>problem-solving</li><li>Provide support to internal teams as needed</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Bilingual (English and Spanish)</li><li>Associate degree or higher</li><li>Strong organizational skills with the ability to prioritize tasks</li><li>Ability to work independently as well as part of a team</li></ul><p>If you are a motivated individual passionate about providing exceptional administrative support, we encourage you to apply for the Office Assistant position. We offer competitive compensation and benefits packages, as well as opportunities for professional growth within our organization. Apply today!</p><p>Pay: $14.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>San Juan, PR 00927 (Preferred)</li></ul><p>Work Location: In person</p>

Office Administrative Assistant

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

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