grants and contracts assistant

University Of Washington

<div><p><b>Job Description
</b></p><p></p><p><b>Job Description
</b></p><p>As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
</p><p>UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
</p><p></p><p><b>POSITION PURPOSE
</b><br>
<b>The Department of Environmental and Occupational Health Sciences </b><b>(DEOHS) </b><b>has an outstanding opportunity for a Part Time Grants and Contracts Manager/Specialist </b>to join our innovative and effective administrative team. Under the general supervision of the department administrator, this individual will manage a portfolio of grants, contract and sub-awards focused on maternal and child health.
</p><p>This position reports directly to the senior faculty member overseeing a large and complex research and service portfolio comprised of 10-12 projects. The overall team of five faculty and investigators (faculty, staff, post-doctoral fellows and doctoral students) and four research staff rely on this position to develop, submit and manage multiple grants. This position will provide administration and day-to-day management of all research activities, assuring operational efficiency for the faculty, students and staff of the research group. The person in this position is in regular contact with sponsor agencies, investigators within the University of Washington as well as directors and investigators at other research organizations (domestic and international). The Department Chair and Administrator will rely on this position to answer all key questions and manage issues related to research administration.
</p><p></p><p>Additionally, this position will provide support for study material development and improvement for a large pregnancy cohort study.
<br>
<br>
<b>DUTIES AND RESPONSIBILITIES<br>
</b></p><p><br>
<b>Pre-Award Management 30%<br>
</b></p><div><br>
<ul><li>Manage preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals.
</li><li>Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering portions of grants and both incoming and outgoing research sub-awards, applying appropriate stewardship of available funding streams.
</li><li>Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into ME&rsquo;s grants and contracts to ensure compliance.
</li><li>Provide technical advice and interpretation of governmental and foundation regulations as well as University policies and procedures to Principal Investigators (PIs), researchers, chair, administrator, related support staff, and third parties.
</li><li>Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), funding agencies (NIH, NSF, DOD, foundations, etc.) as well as academic offices. Prepare and route electronic and paper forms to resolve related questions.
</li><li>Oversee and complete grant transfers from other institutions to ME as necessary.
</li><li>Provide training and orientation to faculty and staff concerning pre-award and post-award management.
</li><li>Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases.<br>
</li></ul></div><p><b>Post-Award Management 30%<br>
</b></p><div><br>
<ul><li>Independently manage multiple sponsored projects assuring that all transactions are allowable, allocable, and reasonable.
</li><li>Assure compliance with non-IRB related policies and procedures at the UW and sponsors.
</li><li>Authorize actions by central university offices and ME in matters concerning the establishment and continuation of grant, contract, and research sub-awards.
</li><li>Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices. Implement, monitor, and manage budgets.
</li><li>Work through the administrative details of research sub-awards with various institutions domestically and internationally. Facilitate sub-award set up within the UW to ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented.
</li><li>Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs. Work through the close-out at the end of grants.
</li><li>Supervise revolving fund accounts for paying research subjects.
</li><li>Coordinate arrangements for research program activities such as sponsor onsite review meetings, seminars, and visits.
</li><li>Ensure cost-share processing, as appropriate.<br>
</li></ul></div><p><b>Sponsor and Internal Reporting for Grants and Contracts. 10%<br>
</b></p><div><br>
<ul><li>Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports. Provide financial information as required. Keep PIs abreast of deadlines and reporting requirements.
</li><li>Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges.
</li><li>Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators.
</li><li>Meet with principal investigators to review project plans and projections.
</li><li>Ensure timely and accurate completion of faculty effort certification report.
</li><li>Manage the subcontracts thru Workday (i.e. monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact.<br>
</li></ul></div><p><b>Administrative Duties 20%<br>
</b></p><div><br>
<ul><li>Conduct ongoing review of existing procedures and develop new approaches as needed.
</li><li>Review and approve grant expenditures and purchases in Workday while verifying funding and compliance.
</li><li>Allocate effort according to award including setting up and maintaining costing allocations for PIs and supporting staff.
</li><li>Process Payroll Accounting Adjustments and Costing Allocations updates as needed.
</li><li>Act as the co-grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations. Serve as co-Faculty Effort Coordinator for department.
</li><li>Attend monthly/quarterly University, college, and departmental meetings, including MRAM, and research admin staff meetings.
</li><li>Advise Administrator of research activities and issues on a regular basis.
</li><li>Research, lead and delegate special projects as needed.
</li><li>Other duties as assigned.
</li></ul></div><p></p><p><b>Communication and Outreach Material Development 10%
</b></p><ul><li>Collaborate with the department communication team to improve and maintain public websites.
</li></ul><ul><li>Contribute to production of materials for community and participant engagement, such as fact sheets and study newsletters.
</li></ul><br>
<b>MINIMUM REQUIREMENTS
</b><br>
Bachelor&rsquo;s Degree in Finance, Business, Program Management or related field and a minimum three years of relevant experience.<br>
<br>
<p>Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
</p><p></p><div><b>ADDITIONAL REQUIREMENTS
</b><br>
<ul><li>Experience in academic research management (pre- and post-award) with substantial responsibility for proposal development, financial reporting and subcontract management.
</li><li>Experience developing and monitoring complex budgets.
</li><li>In-depth knowledge and understanding of federal funding agencies policies and regulations (NIH/DOD/NSF/DOE), private foundations and/or industry
</li><li>Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.
</li><li>Experience interacting with faculty and department leadership in project management context.
</li><li>Excellent written and verbal communication, editing, time management and organizational skills.
</li></ul></div><ul><li>Ability to take initiative and work in a collaborative team environment.
</li><li>Advanced experience with Microsoft Office, particularly Excel.
</li><li>Experience and/or strong commitment to working with diverse populations.
</li></ul><br>
<b>DESIRED QUALIFICATIONS
</b><ul><li><p>UW grant management and UW systems experience strongly preferred (SAGE, Workday, Grant Tracker, MyResearch Portal).
</p></li><li><p>Familiarity with federal grant policies and proposal systems (Assist, Grants.gov, eRA Commons); strong knowledge of UW and OSP regulations and policies (GIMs).
</p></li><li><p>Experience managing externally funded projects with complex features including international operations, multiple sub-contracts, mandatory cost share, multiple interdisciplinary organizations and campus units
</p></li><li><p>Knowledge and expertise in international research conduct and compliance
</p></li><li><p>Human subject ethics training (if not taken previously, this training will be provided).
</p></li><li><p>Experience working with low- or middle-income country populations.
</p></li></ul><p></p><p><b>Pay Rate Information
</b></p><p>The salary information provided below is for a full-time position and will be prorated for part-time.
</p><p></p><p><b>Compensation, Benefits and Position Details
</b></p><p></p><p><b>Pay Range Minimum:
</b></p>$84,540.00 annual
<p><b>Pay Range Maximum:
</b></p>$101,448.00 annual
<p><b>Other Compensation:
</b></p><ul><li></li></ul><p><b>Benefits:
</b></p>For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
<p><b>Shift:
</b></p>First Shift (United States of America)
<p><b>Temporary or Regular?
</b></p>This is a regular position
<p><b>FTE (Full-Time Equivalent):
</b></p>60.00%
<p><b>Union/Bargaining Unit:
</b></p>Not Applicable
<p></p><p><b>About the UW
</b></p><p></p><p>Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
</p><p></p><p>UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
</p><p></p><p><b>Our Commitment
</b></p><p></p><p>The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
</p><p></p><p>To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
</p><p></p><p>Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</p></div>

Grants and Contracts Manager/Specialist

Fort Bend County, TX

<div><p>Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the &quot;quality of life&quot; for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!
</p><p></p><p>Administrative Assistant-Procurement &amp; Contracts
</p><p></p><ul><li>Attends outreach to DBEs and community organizations to advise them of opportunities.
</li></ul><ul><li>Assists with drafting scope of work for all solicitations.
</li></ul><ul><li>Assists with filing and organizing procurement and contract files; Ensures copies of all executed agreements and work authorizations are in the appropriate folders.
</li></ul><ul><li>Responsible for updating the contract spreadsheet to present at the monthly staff meetings; Ensures that all work authorizations are renewed accordingly and contract deadlines are being met.
</li></ul><ul><li>Assists with completing all DBE and Lobbying Reports (TxDOT, FTA &amp; METRO)
</li></ul><ul><li>Assists with monitoring contracts to ensure sub-contractors are paid as required; Assists with ensuring all grant-funded procurements, contracts, and project activities comply with all applicable Federal, State and Local rules and regulations.
</li></ul><ul><li>Assists with updating directory on verified DBEs.
</li></ul><ul><li>Responsible for maintaining inventory and asset files and coordinating annual asset site visit conducted by the County Purchasing department. Responsible for ensuring the Transit Asset Management (TAM) Plan is kept up to date and performance targets are being met.
</li></ul><ul><li>Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
</li></ul><p></p><p>MINIMUM JOB REQUIREMENTS
</p><p></p><ul><li>High School Diploma/GED; College Degree Preferred.
</li></ul><ul><li>3 years job-related experience; Procurement/Contract experience preferred
</li></ul><ul><li>Valid Driver's License: Bilingual English/Spanish preferred but not required.
</li></ul><p></p><p>SALARY: $18.31 MIN-$27.47 MAX/ HOURLY-FULL TIME
</p><p>Closing: Upon filling position.<br>
</p><p><br>
<b>All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.
</b><br>
<br>
Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.
<br>
<br>
For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply
<br>
<br>
<i>Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.</i></p></div>

Administrative Assistant-Procurement & Contracts- Public Transportation Dept.

Stadt Villingen-Schwenningen

<b><br>Die Stadt Villingen-Schwenningen mit rund 90.000 Einwohnern ist einer der vielfältigsten und größten Arbeitgeber im Schwarzwald-Baar-Kreis. Mit 1.900 Beschäftigten decken wir unterschiedlichste öffentliche Aufgaben ab - von der Verwaltung über soziale und kulturelle bis hin zu technischen Themen. Für diese Vielfalt suchen wir engagierte Fachkräfte, die gemeinsam mit uns die Zukunft unserer . klicken sie bewerben, für die volle Stellenbeschreibung

Sachbearbeiter Fürdas Vergabewesen (m/w/d)

GE Vernova

<div><div><div>TareeGe Graduate Program Training is 1 year program and it is an investment in young talents where GEV trains fresh graduates who meet the required criteria to perform their traineeship in a GEV business. The traineeship duration varies upon business requirement and will develop the general skills of the trainee and provide on the job knowledge and technical experience. Positions requiring understanding of a concepts, methods and procedures.<p></p><h1 class="jobSectionHeader"><b>
Job Description</b></h1><h2 class="jobSectionHeader"><b>
What you&rsquo;ll do;</b></h2><ul><li>
Understanding existing landscape of GEV installed fleet, technology, and contractual relationships with customer.</li><li>
Assist in Setup, plan, and execute different maintenance outages including milestones planning while coordinating with different internal functions.</li><li>
Assist in Keeping track of customer purchase orders, follow up for internal conversion, and updating their execution status.</li><li>
Billing, invoice tracking, and cash collection follow up with customers and internal status reporting.
</li><li>Manage and update customer /Site technical issues tracker and drive internally within organization with different stake holders for resolution.</li><li>
Understanding and support in management of different multiyear contracts.</li><li>
Maintain and updated ERP based planning tools and digital dashboards.</li><li>
Attend customer meetings and site visits as applicable.</li><li>
Work with colleagues in process improvement projects and kaizen events.</li></ul><p></p><h2 class="jobSectionHeader"><b>
What you&rsquo;ll bring;</b></h2><ul><li>
Bachelor&rsquo;s degree from an accredited university.</li><li>
Max.2 years experience in related field</li></ul><p></p><h2 class="jobSectionHeader"><b>
What will make you stand out;</b></h2><ul><li>
Active listener with good communication skills in English.</li><li>
Strong Proficiency in Microsoft Office applications.</li><li>
Proactive with high level of integrity.</li><li>
Strives to achieve Project goals and Customer satisfaction.</li><li>
A team player with the ability to communicate effectively with crosses functional teams.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Additional Information</b></h1><div><div><div><div><div><div><div><p><b>
Relocation Assistance Provided: </b>No</p></div></div></div></div></div></div></div></div></div></div><p></p>

TareeGe Graduate Program - Contracts Management and Fullfillment

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div><b>
NATIONAL LEADERS IN PEDIATRIC CARE</b><br>
Ranked among the top 10 pediatric hospitals in the nation, Children&rsquo;s Hospital Los Angeles (CHLA) provides the best care for kids in California.</div><div></div><div><br>
Here world-class experts in medicine, education and research work together to deliver family-centered care half a million times each year. From primary to complex critical care, more than 350 programs and services are offered, each one specially designed for children.</div><div></div><div><br>
The CHLA of the future is brighter than can be imagined. Investments in technology, research and innovation will create care that is personal, convenient and empowering. Our scientists will work with clinical experts to take laboratory discoveries and create treatments that are a perfect match for every patient. And together, CHLA team members will turn health care into health transformation.</div><div></div><div><br>
Join a hospital where the work you do will matter&mdash;to you, to your colleagues, and above all, to our patients and families. The work will be challenging, but always rewarding.<br>
<br>
<b>It&rsquo;s Work That Matters.</b></div>
Overview:
<div></div><div><b>
** This is a remote position. Candidates must reside in California.**</b></div><div></div><div><b><br>
Schedule:</b> Days</div><div><br>
</div><div><b>Purpose Statement/Position Summary:</b> The Research Contract Analyst is responsible for contract negotiation of clinical trials, subcontracts, nondisclosure agreements, and consortium agreements. The Analyst will be the main point of contact and is responsible for conducting negotiations with external sponsors on behalf of TSRI. The Analyst works collaboratively with the division/department to ensure agreements facilitate the conduct of research at TSRI in compliance with applicable laws and institutional policies. The Analyst will provide action-oriented and expert support to Principal Investigators (PIs) and the division/department and will handle specific clinical trial and audit issues with integrity.</div><div><br>
</div><div><b>Minimum Qualifications/Work Experience:</b> 2+ years&rsquo; experience in contract formation, contract negotiation, or administration required. Previous experience negotiating clinical research or healthcare contracts preferred. Experience in an academic medical center preferred. Working knowledge federal and state laws, rules and regulations related to research required.</div><div></div><div><b><br>
Education/Licensure/Certification:</b> Bachelor&rsquo;s Degree or equivalent relevant experience required. Advanced degree (JD, MBA, MHA) preferred. Certified Research Administrator preferred.
</div><div></div>Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to education and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. CHLA looks forward to introducing you to our world-class organization where we create hope and build healthier futures. Posting Range: $68,640.00-$110,573.00 Location/Org Data : Closing:
<div>
Children's Hospital Los Angeles (CHLA) is a leader in pediatric and adolescent health both here and across the globe. As a premier Magnet teaching hospital, you&rsquo;ll find an environment that&rsquo;s alive with learning, rooted in care and compassion, and home to thought leadership and unwavering support. CHLA is dedicated to creating hope and building healthier futures &ndash; for our patients, as well as for you and your career!
<br>
<br>
CHLA has been affiliated with the Keck School of Medicine of the University of Southern California since 1932.
<br>
<br>
At Children&rsquo;s Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. CHLA is an Equal Employment Opportunity employer. We consider qualified applicants for all positions without regard to race, color, religion, creed, national origin, sex, gender identity, age, physical or mental disability, sexual orientation, marital status, veteran or military status, genetic information or any other legally protected basis under federal, state or local laws, regulations or ordinances. We will also consider for employment qualified applicants with criminal history, in a manner consistent with the requirements of state and local laws, including the LA City Fair Chance Ordinance and SF Fair Chance Ordinance.</div><div><br>
Qualified Applicants with disabilities are entitled to reasonable accommodation under the California Fair Employment and Housing Act and the Americans with Disabilities Act. Please contact CHLA Human Resources if you need assistance completing the application process.</div><div></div><div><br>
Our various experiences, perspectives and backgrounds allow us to better serve our patients and create a strong community at CHLA.</div></div>

Research Contract Analyst / TSRI Clinical Research Admin Contracts / Full-time / Days

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 <br/>
 <br/>
 <strong>
  The Project
  <br/>
  <br/>
 </strong>
 This project offers the chance to join a talented Mace team in delivering a major entertainment and luxury hospitality project, collaborating with renowned architects and global consultants. The project involves extensive infrastructure and built assets, delivered rapidly through a hands-on Construction Management approach, ideal for those experienced in managing both main and sub-contract packages.
 <br/>
 <br/>
 <strong>
  You&rsquo;ll be responsible for:
 </strong>
 <br/>
 <br/>
 <ul>
  <li>
   Manage contractor and subcontractor performance, negotiations, and claims throughout project delivery.
  </li>
  <li>
   Oversee cost and contract management, ensuring timely and accurate reporting and profitability.
  </li>
  <li>
   Direct site-based delivery and execution, ensuring compliance with commercial and legal procedures.
  </li>
  <li>
   Serve as the primary client contact, building strong relationships and ensuring satisfaction.
  </li>
  <li>
   Guide and develop commercial teams, driving key outcomes and continuous improvement.
  </li>
  <li>
   Promote net zero carbon transition, proactively managing carbon emissions during project delivery.
  </li>
  <li>
   Advise on procurement strategies, contract administration, and best practice implementation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Degree in quantity surveying / commercial management (or equivalent).
  </li>
  <li>
   Professional membership i.e. MRICS (or equivalent).
  </li>
  <li>
   Middle East experience is an advantage.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our values
  <br/>
  <br/>
 </strong>
 <strong>
  Safety first - Going home safe and well:
 </strong>
 You will champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in your team and local health and safety rules or regulations of the work you&rsquo;re involved with.
 <br/>
 <br/>
 <strong>
  Client focus - Deliver on our promise:
 </strong>
 You will lead on the cost management services including estimating, procurement and cost planning, owning the quality of deliverables, strategic outcomes and building long term relationships with your clients.
 <br/>
 <br/>
 <strong>
  Integrity - Always do the right thing:
 </strong>
 You will lead operations that are fiscally and ethically viable, influencing the achievement of business objectives that align with business and legislative compliance obligations.
 <br/>
 <br/>
 <strong>
  Create opportunity - For our people to excel:
 </strong>
 You will mentor, coach, and develop teams, demonstrating effective leadership to ensure excellence in delivery against plans, championing a continuous improvement culture throughout all activities.
 <br/>
 <br/>
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
 <br/>
 <br/>
</div>


Associate Director - Contracts Administration

City of Suffolk

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div>Under limited supervision, provides accurate and reliable support to the Office of the Commonwealth's Attorney. Provides advanced legal support to the Operation Ceasefire Prosecutor, including but not limited to, preparation of Response to Discovery, subpoenas, case files, correspondence, orders, briefs, Department of Motor Vehicles and criminal hearings research, and other legal documents. Requests and researches various data, information files, etc. from local state and federal agencies, including Department of Motor Vehicles, National Crime Information Center, Virginia Criminal Information Network, state police, etc. May maintain and prepare Circuit Court misdemeanor appeals and revocations. Reports to the Legal Services Coordinator. <b>*This is a grant funded position not to exceed 20 hours per week.*</b></div><div><br>
<i>
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.</i></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><div><ul><li>Assists the Operation Ceasefire Attorney in all facets of their duties, as requested.</li><li>
Composes, drafts, types, prepares, or completes various forms, reports, correspondence, legal documents, orders, briefs, answers to discovery, jury instructions, indictments, and other documents. Compiles information for reports, documents and correspondence and coordinates copy preparation.</li><li>
Responsible for maintenance of litigation files, including preparing and setting up files; sorting and organizing documents to be filed; filing documents in designated order. Copies documents, records, pleadings, etc. with regard to litigation matters. Maintains all litigation files.</li><li>
Schedules court appearances including hearings, motions, trials; maintaining the calendar of assigned Attorney responsible for litigation.</li><li>
Files legal documents including, Notices, Motions, Memorandum of Law, Petitions, etc. with various Court Clerk's Offices. Responsible for delivery of correspondence to various City Departments; responsible for delivery of legal documents and correspondence to opposing attorneys involved in litigation with the City.</li><li>
Controls, manages and prepares various court dockets for the Commonwealth's Attorney's office; receives dockets and enters data into computer system database; reviews dockets for accuracy and completeness; distributes dockets; makes recommendations to the Operation Ceasefire Attorney regarding status of dockets.</li><li>
Maintains and prepares a variety of files for the attorney; receives case reports and retrieves and reviews case files to assist attorney in cases; receives and manages various records; routes files to appropriate personnel as required; prepares case files and misdemeanor appeal files.</li><li>
Enters a variety of data into computer databases and spreadsheets; creates, modifies, and archives database files.</li><li>
Assists in legal secretarial work including preparing and typing material from typed or handwritten copy or machine dictation, which requires use of a variety of complicated formats for preparing correspondence, lists, briefs, notices, memos, pleadings, orders, petitions, jury instructions, and other legal documents or routine documents, reports, files, and manuscripts; assumes responsibility for correctness of spelling, punctuation, format, and grammar; makes copies of all documents as required.</li><li>
Requests and researches various data, information, files, etc. from local, state and federal agencies including DMV, National Crime Information Center, Virginia Criminal Information Network, state police, etc.; records findings in approved log book; receives case reports from the Police Department.</li><li>
Maintains calendar and coordinates meetings and appointments for the attorney; files petitions and sets up interviews for; schedules court dates and hearings; updates information of same, anticipating and adapting to changes in the status of cases; reports problems requiring changes in dates.</li><li>
Coordinates and schedules medical/psychological interviews; prepares interview reports and submits to attending physician.</li><li>
Prepares, distributes, and records subpoenas for witnesses and files documents.</li><li>
Manages information regarding extradition matters; obtains necessary documentation in order to secure detainer; secures out-of-state transportation and requests travel orders, prepares forms, obtains Governor's warrants, and contacts other jurisdictions to ensure proper documentation of release or pick-up of prisoner.</li><li>
Coordinates transportation of prisoners to and from court; prepares and distributes prisoner list; coordinates special instructions for prisoners considered a high security risk.</li><li>
Designs forms to expedite routine office tasks.</li><li>
Assists other departmental personnel as necessary.</li><li>
Answers telephone calls and provides information to the public as appropriate.</li><li>
Attends staff meetings.</li><li>
Assists in troubleshooting computer problems in the office; performs routine maintenance on computer systems including changing printer cartridges, installing software, etc.</li><li>
Schedule and attend meetings and coordinate events with community partners</li><li>
Create and maintain spreadsheets of community contacts and statistical data</li><li>
Assist in execution of directed media campaign to promote the Operation Ceasefire grant program</li><li>
Discretion is essential.</li><li>
Performs related work as required.</li></ul></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Required Qualifications</b></h2></div>
<p></p><div><div><b>Graduation from two-year college or vocational/technical school with major course work in secretarial science, and 1 to 2 years' experience in an administrative position in a law office, preferably in a local government</b>; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.<br>
<br>
Requires State certification through the Department of Virginia State Police for operation of the Virginia Criminal Information Network (VCIN) terminal and may require Notary Public designation.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><div><b>***Please attach a letter of interest, resume (including references and/or letters of recommendation).***</b></div></div></div></div><p></p>

Legal Assistant (PT) Ceasefire Grant (Grant-funded)

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