grants and contracts assistant

Mount Sinai Health System

<div><b>Description</b><p>
This individual provides technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/ department. Also, the Grants and Contracts Specialist ensures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.</p><b>
Responsibilities</b><ul><li>
Reviews grant and contract proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.</li><li>
Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.</li><li>
Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).</li><li>
Analyzes monthly grant activity and monitors expenditures posted to assigned grant projects and prepares customized fiscal reports for academic and service departments within the institution.</li><li>
Assists with pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures.</li><li>
Provides information to Sponsored Programs Accounting for fund activation.</li><li>
Reviews and provides supplemental and amended information to extramural sponsors on grant applications.</li><li>
Maintains data for all non-federal sponsorship in the Grants Tracking System.</li><li>
May create and maintain computer documentation and appropriate files for proposal submissions, awards, and research expenditures.</li><li>
Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.</li><li>
May create and distribute funding opportunities packets, calendars and special alerts.</li><li>
Performs other related duties.</li></ul><b>
Qualifications</b><ul><li>
2 years minimum experience (3 yrs preferred) in grants and contracts management.</li><li>
Bachelor's degree in buisiness administration or related field, or combination of education and equivalent relevant work experience.</li></ul><p></p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p><br>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p><br>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p><br>
<p><b>
About the Mount Sinai Health System:</b></p><br>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p><br>
<p><b>
Equal Opportunity Employer</b></p><br>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><br>
<p><b>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Grants and Contracts Specialist I - AI & Human Health Research

Russell Sage Foundation

<p><b>ABOUT THE FOUNDATION</b></p><p>One of the oldest American foundations, the Russell Sage Foundation, was established in 1907 for &ldquo;the improvement of social and living conditions in the United States.&rdquo; RSF is a research center, a funding source for studies by scholars at other academic and research institutions, and an active member of the nation&rsquo;s social science community. The Foundation funds innovative social science research in four main program areas and several special initiatives; supports visiting scholars and researchers, and publishes books and a journal based on the work of its grantees and visiting scholars.</p><p><b>DURATION</b>: 2 years, funded with potential for extension</p><p><b>REPORTS TO: </b>Senior Grants Operations Manager</p><p><b>SUPERVISES</b>: N/A</p><p><b>JOB SUMMARY:</b> Assist the Senior Grants Operations Manager and Grants Operations Associate with grants management responsibilities.</p><p><b>RESPONSIBILITIES:</b></p><p>&middot; Serve as a system administrator for the RSF Fluxx grants management system. Monitor Fluxx system emails. Process new user registrations, enter and maintain user and organization data, and identify and resolve duplicates. Update records at relevant stages of the grant lifecycle to ensure data integrity. Assist in the maintenance and improvement of Fluxx system, including participation in trainings, user groups, and regular meetings with external technical support team.</p><p>&middot; Assist other RSF teams with the use of the Fluxx grant management system and provide help-desk support to applicants, grantees, staff, and reviewers.</p><p>&middot; Monitor the grantsmgt@rsage.org mailbox daily and respond quickly to grants management questions from applicants and grantees.</p><p>&middot; Assist with all aspects of grant processing, including tracking due diligence requirements, drafting grant agreements, and scheduling payments. Assist early-career grantees with completing RSF due diligence requirements and budget templates.</p><p>&middot; Assist Grants Operations Associate in the post-award monitoring of grants, tracking and reviewing grant reports, and processing amendments to grant terms, including no-cost extensions, budget reallocations, and organization transfers. Release contingent payments upon satisfaction of reporting requirements, close out completed grants, and coordinate the return of unspent grant funds.</p><p>&middot; Assist the Senior Grants Operations Manager and Grants Operations Associate on other projects as needed.</p><p><b>REQUIREMENTS:</b></p><p>&middot; Bachelor&rsquo;s degree required. Previous work experience in a data management or grant-related position with a non-profit organization or at a college or university, preferred.</p><p>&middot; Experience with databases and/or grants management software preferred, experience with Fluxx a plus.</p><p>&middot; Must be a quick learner, undaunted by new systems, and have an interest in technological solutions.</p><p>&middot; Computer literacy a must; proficiency in Excel required.</p><p>&middot; Must be highly organized with enthusiasm for administrative detail.</p><p>&middot; Writing and editing skills are essential.</p><p>&middot; Must be capable of taking initiative, handling independent projects, prioritizing work, and flexible enough to assist with immediate tasks.</p><p>&middot; Ability to work in a collaborative environment and very good communication skills with all levels of internal staff and the public required.</p><p><b>COMPENSATION AND CULTURE:</b></p><p>FLSA non-exempt position with a salary range from $60,000 to $65,000 and commensurate with experience. This position has been funded for 2 years, with potential for extension.</p><p>The Russell Sage Foundation offers a collegial, stimulating work environment in New York City and a generous benefits package, which includes:</p><ul><li>Full medical, dental, and vision insurance for all eligible employees and their spouses, domestic partners, and eligible dependents.</li><li>20 PTO days during the first 12 months, 24 PTO days each year thereafter.</li><li>14 paid holidays, which include Christmas Eve through New Year&rsquo;s Day.</li><li>Education reimbursement up to $5,250/year for approved expenses.</li><li>403(b) employer funds 12% contribution to retirement plan, vested at hire.</li><li>Employer-paid life insurance and short-term disability insurance.</li></ul><p><b>HOW TO APPLY</b></p><p><b>Please submit a cover letter and resume. No phone calls, please. Only qualified candidates will be contacted for an interview.</b></p><p>The foundation is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity (&quot;EEO&quot;) laws. The foundation prohibits discrimination against employees and applicants for employment, because of the individual&rsquo;s race or color, religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, height, weight, sexual orientation, gender identity or expression, sexual and reproductive health decisions, disability, marital status, familial status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment criminal conviction record, or any other characteristic protected by law.</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid jury duty</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in New York, NY 10065</p>

Grants Operations Assistant

MT & ASSOCIATES, LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Business Development / Contracts Administrator</b><br>
</div><div><b>Position Overview</b></div>
<div><b>This role is for an experienced Contracts Administrator who wants to put their federal contracting and business development expertise to work in a fast-moving, high-impact environment.</b> You thrive on deadlines, precision, and ownership, and you&rsquo;re ready to support government contracting, proposals, and compliance work where your skills truly matter.<br>
</div><div>This is not an entry-level position. The ideal candidate brings strong writing and compliance skills, can manage contract deliverables independently, and takes full ownership of outcomes with minimal oversight.</div>
<div>
<br>
MT &amp; Associates (MT&amp;A) is a woman-owned sign language and accessibility solutions firm building an A+ team of dynamic and detail-oriented professionals. We serve the Deaf community and our Partners by ensuring every message is heard and understood and delivered with ease and excellence.<br>
</div><div><b>Why We Love Working at MT&amp;A</b></div>
<ul><li>We take ownership, follow through, and support each other as a small, high-performing team</li>
<li>We care about the details because our work impacts real people</li>
<li>We value initiative, problem-solving, and staying calm when things change</li>
<li>Ideas matter and lead to real improvements</li>
<li>We offer competitive pay, health insurance, and paid time off</li>
</ul><div><b>Position Summary</b></div>
<div>This role is well suited for a strategic, detail-oriented professional who can identify and evaluate contract opportunities, manage bids in alignment with established processes, and continuously refine procedures for greater efficiency and effectiveness. The position supports business development across all areas of MT&amp;A&rsquo;s growth, including government and private industries, and may involve meeting one-on-one with clients, creating marketing materials and advertisements, and contributing to initiatives that directly influence organizational growth.<br>
</div><div><b>Key Responsibilities</b><br>
</div><div>Contracts &amp; Proposal Support</div>
<ul><li>Assist with government contracting activities including acquisitions, proposal support, and contract documentation</li>
<li>Support the development of capability statements, compliance matrices, and proposal packages</li>
<li>Draft and organize past performance narratives, resumes, and required submission materials</li>
<li>Track deliverables, modifications, and contract requirements to ensure timely compliance</li>
</ul><div>Document &amp; Process Management</div>
<ul><li>Maintain strong document control processes across contracts and proposals</li>
<li>Manage deadlines, version tracking, and internal review workflows</li>
<li>Ensure accuracy and attention to detail across all written deliverables</li>
<li>Standard operating procedures (SOP)</li>
</ul><div>Administrative &amp; Client Support</div>
<ul><li>Provide invoicing and contract administration support as needed</li>
<li>Coordinate communication with internal stakeholders and external partners</li>
<li>Support outreach and relationship-building efforts within the contracting space</li>
<li>Other duties as assigned</li>
</ul><div>Marketing</div>
<ul><li>Website data is current and relevant</li>
<li>Marketing messages are in line with business growth areas</li>
<li>Marketing plans organized and delivered on time</li>
</ul>
<div></div><div><b>Required Experience (Mandatory)</b></div>
<div>We are seeking someone who can contribute immediately without starting from zero. Applicants must have prior experience in one or more of the following areas:</div>
<ul><li>Government contracting or federal acquisitions</li>
<li>Proposal support or contract administration</li>
<li>Past performance write-ups, compliance documentation, or capability statements</li>
<li>Deliverable tracking, invoicing support, or modification management</li>
</ul>
<div></div><div><b>Key Traits &amp; Expectations</b><br>
</div><div>The ideal candidate is:</div>
<ul><li>Ownership-driven, process-minded, and accountable from start to finish</li>
<li>Clear, professional, and trusted for accuracy and consistency</li>
<li>Detail-obsessed with strong writing skills and respect for compliance</li>
<li>Deadline-driven, calm under pressure, and effective across competing priorities</li>
<li>Proactive, solutions-focused, and comfortable building relationships in a fast-paced environment</li></ul><br>
<div><br>
</div><div><b>Systems &amp; Tools Familiarity</b><br>
</div><div>Experience with the following is strongly preferred:</div>
<ul><li>GovWin</li>
<li>FPDS</li>
<li>USASpending.gov</li>
<li>SAM.gov</li>
<li>CRM platforms</li>
<li>Microsoft Office Suite</li>
<li>Familiarity with FAR (Federal Acquisition Regulation) requirements</li>
</ul>
<div></div><div><b>Work Environment</b></div>
<ul><li>Fully remote role</li>
<li>Must be comfortable working on camera</li>
<li>Occasional travel may be required depending on contract needs</li>
</ul><div>Remote/Hybrid (onsite isn&rsquo;t typical, but might occur)<br>
Salary: $50,000 - $55,000 per year<br>
</div><div>If you read this and said HECK YES - don&rsquo;t wait! Apply now and let&rsquo;s make communication more human, together.<br>
<br>
NOTE: If you're selected for the first round of interviews, you will be contacted to submit a video answering preliminary questions. Email communications will be sent via Career Plug.</div><div><br>
<br>
</div></div><div></div><p>Flexible work from home options available.</p></div>

Business Development / Contracts Administrator

University of Kansas

<div><h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<div>The student assistant position performs general office related tasks in the Contract Negotiations unit in the Office of Research. Many tasks involve spreadsheets, databases, and other computer-based applications. The position requires prioritization and management of time-sensitive tasks in a fast-paced work environment.</div>
<h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>65%</b> - Performs data entry duties, including checking data accuracy and performing data audits.<br>
<br>
<b>30%</b> - Provides administrative support to permanent staff by performing a variety of clerical and administrative duties, including maintaining filing systems, creating files, retrieving records, preparing documents for review, and electronic filing.<br>
<br>
<b>5%</b> - Provides assistance on special projects and tasks. Other miscellaneous duties as assigned, including possible receptionist-related duties.</p></div>
<h2 class="jobSectionHeader"><b>Required Qualifications</b></h2>
<div><p>1. Excellent communication skills, as evidenced by application materials.<br>
2. Previous work experience requiring strong attention to detail and accuracy, as evidenced by application materials.<br>
3. Experience with computer applications, specifically Adobe Acrobat, Outlook, Microsoft Word and Excel, as evidenced by application materials.</p></div>
<h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2>
<div><p>1. Previous work experience in an office, including use of filing systems and databases, as evidenced by application materials.<br>
2. Strong customer service skills, as evidenced by application materials.<br>
3. Good organizational and time management skills, as evidenced by application materials.<br>
4. Demonstrated ability to follow directions with minimal supervision, as evidenced by application materials.<br>
5. Typing, data entry and retrieval experience; intermediate skill level with Adobe, Microsoft Word, Excel, Outlook and Access, as evidenced by application materials.</p></div>
<h2 class="jobSectionHeader"><b>Position Requirements</b></h2>
<div>During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).</div>
<h2 class="jobSectionHeader"><b>Employment Conditions</b></h2>
<div>(1) Student employees are <b>not</b> eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.<br>
<br>
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.<br>
<br>
(3) We are seeking a candidate who can commit to working between 10-20 hours per week during Summer and Fall 2026 with at least 2-hour time blocks during the hours of 8AM-5PM M-F. Availability to work for at least a year is strongly preferred.</div>
<h2 class="jobSectionHeader"><b>Additional Candidate Instructions</b></h2>
<div>Please attach/upload the following documents with your completed online application form. A complete application packet includes:<ul><li>
Cover letter addressing how the required and preferred qualifications are met</li><li>
Current resume</li><li>
Contact information for 3 references</li></ul>
Incomplete applications will not be considered.<br>
<br>
To ensure consideration, apply before the application review starts on Friday, 4/17/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.<br>
</div><h2 class="jobSectionHeader"><b>Contact Information to Applicants</b></h2>
<div>Rachel Bookmeyer<br>
rsaalweachter@ku.edu<br>
785-864-7431</div>
<h2 class="jobSectionHeader"><b>Advertised Salary Range</b></h2>
<div>$11.00 per hour</div>
<h2 class="jobSectionHeader"><b>Anticipated Start Date</b></h2>
<div>Friday May 1, 2026</div>
<div>Apply to Job</div></div>
<br><div><h2 class="jobSectionHeader"><b>Posting Information</b></h2>
<ul><li><b>Posting ID:</b> 32451BR</li>
<li><b>Department:</b> Office of Research</li>
<li><b>Primary Campus:</b> University of Kansas Lawrence Campus</li>
<li><b>Reg/Temp:</b> Temporary</li>
<li><b>Employee Class:</b> S-Student</li></ul></div>

Student Hourly / Student Assistant – Contracts

DL Interiors

<p><b>ABOUT THE STUDIO</b></p><p>DL Interior Studio is a full-service residential interior design firm based in Washington, DC, serving clients throughout the DC/MD/VA area. We are a boutique, detail-driven studio known for elevated design and a highly personalized client experience. We are growing and looking for a dependable, design-minded assistant to support our principal designer on a contracted, project-based basis.</p><p><b>ROLE OVERVIEW</b></p><p>This is a contract, project-based position. Hours vary by project phase and season. You will work directly alongside our Creative Director to support active residential design projects from site visits and installations to sourcing and administrative tasks. The ideal candidate is professional, proactive, and passionate about interior design.</p><p><b>RESPONSIBILITIES</b></p><ul><li>Assist with on-site visits, client walkthroughs, and installations</li><li>Transport, receive, and organize furniture, decor, and materials</li><li>Support procurement processes, vendor pickups, and deliveries</li><li>Assist with space styling, product sourcing research, and mood board preparation</li><li>Provide administrative support via Client Portal, scheduling, and client communications</li><li>Maintain a high level of professionalism and confidentiality with all clients</li></ul><p><b>REQUIREMENTS</b></p><ul><li>Must be local to the DC / MD / VA area</li><li>Reliable personal vehicle and valid driver&rsquo;s license required</li><li>Ability to lift and carry up to 50 lbs</li><li>Strong organizational skills and attention to detail</li><li>Professional demeanor and comfort working in clients&rsquo; homes</li><li>Bachelor's degree in Interior Design, Architecture, or a related field</li><li>Minimum 1 year of hands-on interior design experience</li></ul><p><b>PREFERRED QUALIFICATIONS</b></p><ul><li>Background or education in interior design, architecture, or a related field</li><li>Experience with Mydoma, Canva, or similar project management tools</li><li>Familiarity with residential design processes and trade vendors</li><li>Strong aesthetic sensibility and eye for design detail</li></ul><p>Pay: $18.75 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Washington, DC 20036</p>

Contract Design Assistant

Microsoft

<div>
 <strong>
  Administrative Assistant (Contract)
  <br/>
  <br/>
 </strong>
 <em>
  Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
  <br/>
  <br/>
 </em>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 This position offers an opportunity to provide high-level administrative support to senior leadership within a dynamic team dedicated to making a meaningful difference for their customers. The role requires managing complex administrative functions for two senior leaders and a program manager, including one manager based in the United States and another in the United Kingdom. This position demands flexibility, strong organizational capabilities, and the ability to juggle multiple priorities across different time zones. The successful candidate will serve as a critical liaison, ensuring seamless operations and enabling leadership to focus on strategic initiatives. This is a remote position requiring availability during Eastern Standard Time hours with some flexibility to accommodate international collaboration.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex schedules and calendars for two senior leaders across different time zones
  </li>
  <li>
   Coordinate comprehensive travel arrangements for leadership team members
  </li>
  <li>
   Process business expenses and maintain accurate expense reporting
  </li>
  <li>
   Coordinate meetings and events for each manager's respective team
  </li>
  <li>
   Support global off-campus meeting requests and logistics
  </li>
  <li>
   Book and organize team calls and virtual meetings
  </li>
  <li>
   Arrange event logistics including organizing contacts and coordinating details
  </li>
  <li>
   Provide administrative support for special projects as assigned
  </li>
  <li>
   Serve as a point of contact between leadership and internal stakeholders
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-4 years of administrative support experience
  </li>
  <li>
   Demonstrated experience supporting senior-level executives
  </li>
  <li>
   Proven track record of stable employment tenure without frequent job changes
  </li>
  <li>
   Experience coordinating across multiple time zones preferred
  </li>
  <li>
   Advanced calendar management and scheduling coordination
  </li>
  <li>
   Expense management and reporting proficiency
  </li>
  <li>
   Event logistics support and coordination
  </li>
  <li>
   Strong organizational and time management abilities
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Ability to work independently with minimal supervision
  </li>
  <li>
   Flexibility to accommodate different time zones
  </li>
  <li>
   Attention to detail and accuracy
  </li>
  <li>
   Proficiency with standard business software and tools
  </li>
  <li>
   Discretion and ability to handle confidential information
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Details
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Location: Remote
  </li>
  <li>
   Duration: 3 months
  </li>
  <li>
   Pay Range*: $24 - $27 per hour
  </li>
  <li>
   Weekly Schedule: 25 hours
  </li>
  <li>
   Job Status: Non-Exempt
  </li>
  <li>
   Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  This Role Is Eligible For The Following Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, dental &amp; vision
  </li>
  <li>
   Hospital plans
  </li>
  <li>
   401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available
  </li>
  <li>
   Life Insurance (Company paid Basic Life and AD&amp;D as well as voluntary Life &amp; AD&amp;D for the employee and dependents)
  </li>
  <li>
   Company paid short and long-term disability
  </li>
  <li>
   Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA)
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Benefits are subject to change and may be subject to specific elections, plan, or program terms.
  <br/>
  <br/>
 </em>
 <em>
  AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
  <br/>
  <br/>
 </em>
 <em>
  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
  <br/>
  <br/>
 </em>
 <em>
  In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
  <br/>
  <br/>
 </em>
 <em>
  Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
 </em>
</div>


Administrative Assistant (contract)

Enlace Chicago

<div>Description:
<p><b>
About Enlace Chicago:</b></p><p>
Enlace Chicago convenes, organizes, and strengthens the capacity of stakeholders across Little Village to confront systemic inequities and expand access to economic and social opportunity. For more than 35 years, Enlace has served as a trusted community anchor&mdash;championing opportunity, improving lives, and building partnerships that drive lasting change.</p><p>
Through our work, we advance community health, protect human rights, empower futures, promote safety, and foster resilience for families throughout Little Village. Our core departments&mdash;Education, Community Safety, Mental Health, Community Health, and Immigration &amp; Advocacy&mdash;deliver critical, culturally responsive services that uplift and support the strength and dignity of our community.</p><p><b>
Position Overview:</b></p><p>
The Grant Finance Associate will serve on Enlace Chicago&rsquo;s financial management team, responsible for the integrity, accuracy, and stability of the organization&rsquo;s fiscal operations. This position will be responsible for the preparation of monthly grant billings, supporting grant budget processes, and performing key accounting functions including accounts payable, reconciliations, and maintaining financial records. The role requires strong attention to detail, accuracy, and the ability to manage deadlines in a fast-paced environment.</p><p><b>
Key Responsibilities:</b></p><p><i>
Voucher Creation and Processing</i></p><ul><li>
Prepare monthly grant invoices, verify expenses, compile documentation, and reconcile amounts with the general ledger and grantor records.</li><li>
Record grant and program cash receipts; respond to grantor and internal billing inquiries.</li><li>
Produce Aged Receivables report and ensure it ties to the balance sheet.</li><li>
Contact funders/grantors who are past due on invoices to ensure timely receipt of payment.</li></ul><p><i>
Cost Allocations</i></p><ul><li>
Assist in the preparation of reporting that allocate costs to the various programs.</li><li>
Provide necessary Journal Entry support for accounting to record cost allocations in the ledger.</li></ul><p><i>
Accounts Payable</i></p><ul><li>
Receive and process bills received from the organization and program staff.</li><li>
Set up and maintain vendor accounts.</li><li>
Work with accounting to confirm proper recording in the ledger.</li></ul><p><i>
Office and Team Support</i></p><ul><li>
Support in the processing of checks and run through the deposit machine.</li><li>
Support the front desk and Executive Director with inbound and outbound mail.</li><li>
Support Accounting and Finance team members with large team-wide projects, as needed.</li></ul><p><b>
Core Competencies:</b></p><ul><li><i>
Financial Expertise:</i> Awareness of nonprofit GAAP, fund accounting, audit preparation, and grant compliance.</li><li><i>
Detail Orientation &amp; Accuracy:</i> Demonstrates precision in financial reporting and documentation.</li><li><i>
Ethics &amp; Integrity:</i> Maintains confidentiality, transparency, and high standards of accountability.</li></ul>
Requirements:
<p><b>
Additional Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or a related field a plus, but not required.</li><li>
Minimum of 1&ndash;2 years of nonprofit experience.</li><li>
Demonstrated knowledge of excel spreadsheets and attention to detail.</li><li>
Excellent communication skills and ability to work with others across the organization.</li><li>
Commitment to social justice, equity, and Enlace Chicago&rsquo;s mission.</li><li>
Bilingual (English/Spanish) a plus but not required.</li><li>
Proficiency with accounting software (e.g., Sage Intacct, QuickBooks, or similar), spreadsheets, and financial modeling tools, a plus, but not required.</li></ul><p><b>
Compensation:</b></p><p>
The annual salary range for this position is between $50,000 and $55,000. Salary is commensurate with experience in addition to the generous benefits package listed below.</p><p><b>
Benefits:</b></p><ul><li><i>
Health benefits</i>. Enlace Chicago offers you and your family access to a low-cost comprehensive health care plan, which includes medical (BlueCross Blue Shield), dental (Guardian), and vision (VSP) coverage. Enlace Chicago also provides life insurance coverage and short-term and long-term disability insurance at no cost to you with options of additional coverage.</li><li><i>
Retirement program</i>. Enlace Chicago offers a voluntary 403(B) plan which begins at a 1% contribution. Enrollment is available after a 90-day grace period beginning on the first day of employment. An enrollment packet will be mailed to you.</li><li><i>
Paid time off</i>. You will receive 96 hours of Upon Hire hours, which will be prorated depending on your start date. After your 3rd month, you will accrue 3.33 hours per pay period or a total of 6.66 per month. All vacation days are considered above and beyond the approved holiday schedule. Enlace has 12 paid holidays with a Holiday week between Christmas and New Year&rsquo;s Day that will not be deducted from your PTO.</li></ul><p><b>
Our Commitment to Diversity, Equity, &amp; Inclusion:</b></p><p>
At Enlace Chicago, we are deeply committed to fostering a diverse, equitable, and inclusive environment where all voices are heard and valued. We believe that diverse perspectives are essential to addressing the complex social challenges we seek to solve, and we strive to create a culture that promotes belonging, respect, and opportunity for all. Our mission is rooted in uplifting the stories of those who have been historically marginalized, and we actively work to ensure that our programs, partnerships, and workplace reflect these values. We welcome individuals from all backgrounds and encourage candidates who share our passion for social justice, equity, and inclusion to apply.</p><p><b>
Enlace Chicago is an Equal Opportunity Employer.</b> All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status.</p><p><b>
Deadline for submission:</b> Open until filled.</p></div>

Grant Finance Associate

Search 10000+ Grants and contracts assistant jobs near you this April. New roles added regularly across leading industries. Apply today.