grants and contracts assistant

Teamwork Englewood

<p><b>Pay:</b> $22.00 - $29.00 per hour</p><p><b>Job description:</b></p><p>Job Title: Grants and Contracts Finance Coordinator</p><p>Department: Finance</p><p>Reports To: Director of Finance &amp; Administration</p><p>Employment Status: Part-Time (Hourly), Non-Exempt</p><p>Compensation: $22.00 &ndash; $29.00 per hour (based on experience and qualifications, in compliance with Illinois wage transparency requirements)</p><p>About Teamwork Englewood:</p><p>Teamwork Englewood is a nonprofit organization based in Chicago, dedicated to empowering residents of Englewood and surrounding neighborhoods through a variety of community-driven initiatives. The organization offers planning and services for youth development and parent programming, workforce development assistance, and aid with re-entry from incarceration. Teamwork Englewood&rsquo;s mission is to improve the quality of life of the residents and stakeholders of Englewood by facilitating economic, educational and social opportunities.</p><p>Position Summary/Objective:</p><p>The Grants and Contracts Finance Coordinator provides administrative, financial, and compliance support for private, foundation, corporate, and government grants and contracts. Under the direction of the Director of Finance &amp; Administration and in collaboration with program staff, this role supports accurate budgeting, expense tracking, documentation, and reporting to ensure compliance with funder requirements, Generally Accepted Accounting Principles (GAAP), and applicable regulations. The Coordinator supports the organization&rsquo;s grant and contract management processes by maintaining organized records, tracking financial activity, and assisting with reporting and audit preparation.</p><p>Key Responsibilities:</p><ul><li>Assist with the preparation, monitoring, and reconciliation of grant and contract budgets and budget amendments.</li><li>Track grant and contract expenditures to ensure alignment with approved budgets and funding periods.</li><li>Assist with monitoring personnel cost allocations and maintaining time and effort documentation in accordance with funder requirements.</li><li>Support program and finance staff by providing budget-to-actual reports and identifying variances for review.</li><li>Maintain grant and contract financial documentation, including budgets, amendments, correspondence, and reporting schedules.</li><li>Assist with preparing and submitting monthly vouchers and funder-required financial reports for review and approval.</li><li>Support contract close-out activities, including final reconciliations and documentation retention.</li><li>Coordinate the collection of information needed for contract extensions or renewals.</li><li>Support communication with funders by preparing documentation and financial information as requested.</li><li>Assist with maintaining organized and audit-ready grant and contract financial records.</li><li>Support preparation for funder monitoring visits, audits, and internal reviews by gathering required documentation.</li><li>Track reporting deadlines and compliance requirements for grants and contracts.</li><li>Assist with updating internal procedures and checklists related to grant and contract financial compliance.</li><li>Stay informed of basic funder and regulatory requirements and escalate issues to finance leadership.</li><li>Support the recording and reconciliation of grant-related transactions in the general ledger, bank accounts, and grant-specific accounts.</li><li>Assist with processing accounts payable, accounts receivable, and expense reimbursements in alignment with grant and contract budgets.</li><li>Support payroll allocation tracking to grants and contracts, ensuring proper coding and documentation.</li><li>Assist with monthly and year-end closing activities related to grants and contracts.</li><li>Help maintain grant-related chart of accounts and coding structures.</li><li>Support improvements to financial systems, templates, and tracking tools related to grants and contracts.</li><li>Collaborate with program staff to collect financial and programmatic information needed for grant reporting.</li><li>Provide administrative support related to grant and contract management processes.</li><li>Participate in cross-functional meetings related to grants, contracts, and financial reporting.</li><li>Assist with training staff on basic grant financial processes and documentation requirements.</li></ul><p>Qualifications:</p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, Public Administration, or a related field; or equivalent combination of education and relevant professional experience; or an equivalent combination of education and relevant professional experience.</li><li>Minimum of 1-3 experience in nonprofit finance, grants administration, bookkeeping, or related administrative roles.</li><li>Familiarity with government and foundation grants and basic compliance requirements preferred.</li><li>Experience using accounting software (e.g., QuickBooks) and proficiency with Microsoft Excel.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to manage multiple tasks, deadlines, and priorities in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Ability to work collaboratively with finance staff, program teams, and external partners.</li><li>Must be legally authorized to work in the United States.</li><li>Successful completion of a background check, including criminal record and reference checks.</li></ul><p>Work Environment, Physical Demand, and Additional Eligibility Requirements:</p><ul><li>Demonstrated commitment to the mission, values, and policies of Teamwork Englewood, with a high level of integrity, accountability, and professionalism.</li><li>Strong organizational skills, mission-driven, fast-paced, dynamic, flexible, adaptable, and able to manage multiple priorities.</li><li>Primarily an office-based position with a standard workweek, though occasional evening or weekend hours may be required to support deadlines, site visits, or special events.</li><li>Regular interaction with program staff, finance team members, leadership, vendors, contractors, and external funders.</li><li>Ability to communicate effectively verbally and in writing and participate in in-person and virtual meetings.</li><li>Remote or hybrid work may be considered on a limited or as-needed basis subject to organizational policy and operational needs.</li><li>Regularly sits, stands, walks, and uses hands and arms to operate office equipment and computers.</li><li>Occasionally lifts or moves items up to 25&ndash;30 pounds (such as files, office supplies, or equipment).</li><li>Must have the ability to visually review financial data, documents, and computer screens for extended periods.</li><li>A valid driver&rsquo;s license and reliable transportation may be required for occasional travel to funder meetings, site visits, or community-based locations.</li></ul><p>How to Apply:<br/>Interested candidates must submit a resume to employment@teamworkenglewood.org.</p><p>Pay: $22.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Is your Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, Public Administration, or a related field?</li><li>Do you have at least intermediate level skills with Microsoft Excel, QuickBooks, Salesforce, or another accounting software?</li><li>Do you have 1 - 3 years of direct experience or an equivalent combination of education and relevant professional experience in nonprofit finance, grants administration, bookkeeping, or related administrative roles?</li><li>Do you have familiarity with government and foundation grants and basic compliance requirements?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>grant vouchering/management: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60621 (Preferred)</li></ul><p>Work Location: In person</p>

Grants and Contracts Finance Coordinator

MT & ASSOCIATES, LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Business Development / Contracts Administrator</b><br>
</div><div><b>Position Overview</b></div>
<div><b>This role is for an experienced Contracts Administrator who wants to put their federal contracting and business development expertise to work in a fast-moving, high-impact environment.</b> You thrive on deadlines, precision, and ownership, and you&rsquo;re ready to support government contracting, proposals, and compliance work where your skills truly matter.<br>
</div><div>This is not an entry-level position. The ideal candidate brings strong writing and compliance skills, can manage contract deliverables independently, and takes full ownership of outcomes with minimal oversight.</div>
<div>
<br>
MT &amp; Associates (MT&amp;A) is a woman-owned sign language and accessibility solutions firm building an A+ team of dynamic and detail-oriented professionals. We serve the Deaf community and our Partners by ensuring every message is heard and understood and delivered with ease and excellence.<br>
</div><div><b>Why We Love Working at MT&amp;A</b></div>
<ul><li>We take ownership, follow through, and support each other as a small, high-performing team</li>
<li>We care about the details because our work impacts real people</li>
<li>We value initiative, problem-solving, and staying calm when things change</li>
<li>Ideas matter and lead to real improvements</li>
<li>We offer competitive pay, health insurance, and paid time off</li>
</ul><div><b>Position Summary</b></div>
<div>This role is well suited for a strategic, detail-oriented professional who can identify and evaluate contract opportunities, manage bids in alignment with established processes, and continuously refine procedures for greater efficiency and effectiveness. The position supports business development across all areas of MT&amp;A&rsquo;s growth, including government and private industries, and may involve meeting one-on-one with clients, creating marketing materials and advertisements, and contributing to initiatives that directly influence organizational growth.<br>
</div><div><b>Key Responsibilities</b><br>
</div><div>Contracts &amp; Proposal Support</div>
<ul><li>Assist with government contracting activities including acquisitions, proposal support, and contract documentation</li>
<li>Support the development of capability statements, compliance matrices, and proposal packages</li>
<li>Draft and organize past performance narratives, resumes, and required submission materials</li>
<li>Track deliverables, modifications, and contract requirements to ensure timely compliance</li>
</ul><div>Document &amp; Process Management</div>
<ul><li>Maintain strong document control processes across contracts and proposals</li>
<li>Manage deadlines, version tracking, and internal review workflows</li>
<li>Ensure accuracy and attention to detail across all written deliverables</li>
<li>Standard operating procedures (SOP)</li>
</ul><div>Administrative &amp; Client Support</div>
<ul><li>Provide invoicing and contract administration support as needed</li>
<li>Coordinate communication with internal stakeholders and external partners</li>
<li>Support outreach and relationship-building efforts within the contracting space</li>
<li>Other duties as assigned</li>
</ul><div>Marketing</div>
<ul><li>Website data is current and relevant</li>
<li>Marketing messages are in line with business growth areas</li>
<li>Marketing plans organized and delivered on time</li>
</ul>
<div></div><div><b>Required Experience (Mandatory)</b></div>
<div>We are seeking someone who can contribute immediately without starting from zero. Applicants must have prior experience in one or more of the following areas:</div>
<ul><li>Government contracting or federal acquisitions</li>
<li>Proposal support or contract administration</li>
<li>Past performance write-ups, compliance documentation, or capability statements</li>
<li>Deliverable tracking, invoicing support, or modification management</li>
</ul>
<div></div><div><b>Key Traits &amp; Expectations</b><br>
</div><div>The ideal candidate is:</div>
<ul><li>Ownership-driven, process-minded, and accountable from start to finish</li>
<li>Clear, professional, and trusted for accuracy and consistency</li>
<li>Detail-obsessed with strong writing skills and respect for compliance</li>
<li>Deadline-driven, calm under pressure, and effective across competing priorities</li>
<li>Proactive, solutions-focused, and comfortable building relationships in a fast-paced environment</li></ul><br>
<div><br>
</div><div><b>Systems &amp; Tools Familiarity</b><br>
</div><div>Experience with the following is strongly preferred:</div>
<ul><li>GovWin</li>
<li>FPDS</li>
<li>USASpending.gov</li>
<li>SAM.gov</li>
<li>CRM platforms</li>
<li>Microsoft Office Suite</li>
<li>Familiarity with FAR (Federal Acquisition Regulation) requirements</li>
</ul>
<div></div><div><b>Work Environment</b></div>
<ul><li>Fully remote role</li>
<li>Must be comfortable working on camera</li>
<li>Occasional travel may be required depending on contract needs</li>
</ul><div>Remote/Hybrid (onsite isn&rsquo;t typical, but might occur)<br>
Salary: $50,000 - $55,000 per year<br>
</div><div>If you read this and said HECK YES - don&rsquo;t wait! Apply now and let&rsquo;s make communication more human, together.<br>
<br>
NOTE: If you're selected for the first round of interviews, you will be contacted to submit a video answering preliminary questions. Email communications will be sent via Career Plug.</div><div><br>
<br>
</div></div><div></div><p>Flexible work from home options available.</p></div>

Business Development / Contracts Administrator

DL Interiors

<p><b>ABOUT THE STUDIO</b></p><p>DL Interior Studio is a full-service residential interior design firm based in Washington, DC, serving clients throughout the DC/MD/VA area. We are a boutique, detail-driven studio known for elevated design and a highly personalized client experience. We are growing and looking for a dependable, design-minded assistant to support our principal designer on a contracted, project-based basis.</p><p><b>ROLE OVERVIEW</b></p><p>This is a contract, project-based position. Hours vary by project phase and season. You will work directly alongside our Creative Director to support active residential design projects from site visits and installations to sourcing and administrative tasks. The ideal candidate is professional, proactive, and passionate about interior design.</p><p><b>RESPONSIBILITIES</b></p><ul><li>Assist with on-site visits, client walkthroughs, and installations</li><li>Transport, receive, and organize furniture, decor, and materials</li><li>Support procurement processes, vendor pickups, and deliveries</li><li>Assist with space styling, product sourcing research, and mood board preparation</li><li>Provide administrative support via Client Portal, scheduling, and client communications</li><li>Maintain a high level of professionalism and confidentiality with all clients</li></ul><p><b>REQUIREMENTS</b></p><ul><li>Must be local to the DC / MD / VA area</li><li>Reliable personal vehicle and valid driver&rsquo;s license required</li><li>Ability to lift and carry up to 50 lbs</li><li>Strong organizational skills and attention to detail</li><li>Professional demeanor and comfort working in clients&rsquo; homes</li><li>Bachelor's degree in Interior Design, Architecture, or a related field</li><li>Minimum 1 year of hands-on interior design experience</li></ul><p><b>PREFERRED QUALIFICATIONS</b></p><ul><li>Background or education in interior design, architecture, or a related field</li><li>Experience with Mydoma, Canva, or similar project management tools</li><li>Familiarity with residential design processes and trade vendors</li><li>Strong aesthetic sensibility and eye for design detail</li></ul><p>Pay: $18.75 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Washington, DC 20036</p>

Contract Design Assistant

Mango Languages

<div><div><div>Mango Languages is looking for a Linguist Assistant to support ongoing content development initiatives. In this full-time, remote contractor position, you will collaborate with a team of linguists and subject matter experts to develop language learning content and supplemental educational resources.</div><br>
<div></div>
<div>
The Linguist Assistant is responsible for reviewing and delivering detailed work critical for the completion of Mango&rsquo;s current curriculum content development projects, as well as supporting Linguists on various teams in daily operations and administrative tasks.</div><br>
<div></div>
<div>
Candidates must demonstrate that they are able to effectively manage large-scale projects requiring patience and close attention to detail. They will be expected to work independently and maintain motivation through repetitive, small-scale tasks while consistently producing quality content.</div><br>
<div></div>
<div>
The ideal candidate will also be an adept copy editor, with an eye for accuracy, consistency, and cultural sensitivity. This person is interested in language learning and will be a language learner themselves. Knowledge of and enthusiasm for innovating with AI to streamline work processes is highly valuable. The ideal candidate is hardworking, has a positive outlook, and is able to navigate intricate work processes and systems.</div></div>
<div><div><h3 class="jobSectionHeader"><b>
Responsibilities</b></h3><div><div><div>
<ul>
<li><div>Work collaboratively with remote team members to support the creation of high-quality language curriculum content</div>
</li>
<li><div>Implement large-scale content revisions in alignment with Mango Languages&rsquo; standard of excellence</div>
</li>
<li><div>Review and polish language learning material with an eye for consistency, design, functionality, and ADA compliance</div>
</li>
<li><div>Act as copy editor of course content and supplemental materials</div>
</li>
<li><div>Communicate effectively and respectfully with internal and external team members</div>
</li>
<li><div>Support efforts to document internal processes</div>
</li>
<li><div>Assist with daily tasks and operations of the team</div>
</li>
<li><div>Attend and participate in regular team meetings</div>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Job Requirements</b></h3><div><div><div>
<ul>
<li><div>Bachelor&rsquo;s Degree in Linguistics, Education, or a related field</div>
</li>
<li><div>Experience reviewing and copy editing educational materials</div>
</li>
<li><div>Experience with administrative tasks such as file management and documentation</div>
</li>
<li><div>Passion for learning about languages and cultures</div>
</li>
<li><div>Takes responsibility for quality of work</div>
</li>
<li><div>Demonstrates attention to detail</div>
</li>
<li><div>Advanced knowledge of Google Suite, especially Google Slides, preferred</div>
</li>
<li><div>Ability to learn and apply ADA (the Americans with Disabilities Act) standards in work</div>
</li>
<li><div>A global perspective with international experience</div>
</li>
<li><div>Experience having learned a second language preferred</div>
</li>
<li><div>Reliable internet connection</div>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Key Characteristics</b></h3><div><div><div>
<ul>
<li><div>Enthusiasm for tasks requiring close attention to detail</div>
</li>
<li><div>Proven track record of consistently meeting deadlines</div>
</li>
<li><div>Strong communication skills and responsiveness</div>
</li>
<li><div>Highly organized</div>
</li>
<li><div>Able to receive and give feedback</div>
</li>
<li><div>Readiness to think critically and ask questions</div>
</li>
<li><div>Reacts positively to change</div>
</li>
<li><div>Must work well in a team</div>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>How to Apply</b></h3><div><div><div>
<ul>
<li><p>Submit both a resume and cover letter outlining your experience and qualifications as they relate to the job description.</p>
</li>
<li><p>Candidates who do not submit a full cover letter will not be considered.</p>
</li>
</ul></div></div></div></div></div><div><div>Mango was founded to empower deeper human connections through language. We believe that language is an adventure; a journey to be embarked on by those of a bold and curious spirit, and a passion to connect more deeply with their global friends. Our award-winning language-learning system is powered by proven methodologies and world-class learning content. Available on mobile, tablet, and web-based platforms, our software is designed to establish retention and rapidly build conversation skills through smart, adaptive technology.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Linguist Assistant - Full Time Contract

Microsoft

<div>
 <strong>
  Administrative Assistant (Contract)
  <br/>
  <br/>
 </strong>
 <em>
  Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
  <br/>
  <br/>
 </em>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 This position offers an opportunity to provide high-level administrative support to senior leadership within a dynamic team dedicated to making a meaningful difference for their customers. The role requires managing complex administrative functions for two senior leaders and a program manager, including one manager based in the United States and another in the United Kingdom. This position demands flexibility, strong organizational capabilities, and the ability to juggle multiple priorities across different time zones. The successful candidate will serve as a critical liaison, ensuring seamless operations and enabling leadership to focus on strategic initiatives. This is a remote position requiring availability during Eastern Standard Time hours with some flexibility to accommodate international collaboration.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex schedules and calendars for two senior leaders across different time zones
  </li>
  <li>
   Coordinate comprehensive travel arrangements for leadership team members
  </li>
  <li>
   Process business expenses and maintain accurate expense reporting
  </li>
  <li>
   Coordinate meetings and events for each manager's respective team
  </li>
  <li>
   Support global off-campus meeting requests and logistics
  </li>
  <li>
   Book and organize team calls and virtual meetings
  </li>
  <li>
   Arrange event logistics including organizing contacts and coordinating details
  </li>
  <li>
   Provide administrative support for special projects as assigned
  </li>
  <li>
   Serve as a point of contact between leadership and internal stakeholders
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-4 years of administrative support experience
  </li>
  <li>
   Demonstrated experience supporting senior-level executives
  </li>
  <li>
   Proven track record of stable employment tenure without frequent job changes
  </li>
  <li>
   Experience coordinating across multiple time zones preferred
  </li>
  <li>
   Advanced calendar management and scheduling coordination
  </li>
  <li>
   Expense management and reporting proficiency
  </li>
  <li>
   Event logistics support and coordination
  </li>
  <li>
   Strong organizational and time management abilities
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Ability to work independently with minimal supervision
  </li>
  <li>
   Flexibility to accommodate different time zones
  </li>
  <li>
   Attention to detail and accuracy
  </li>
  <li>
   Proficiency with standard business software and tools
  </li>
  <li>
   Discretion and ability to handle confidential information
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Details
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Location: Remote
  </li>
  <li>
   Duration: 3 months
  </li>
  <li>
   Pay Range*: $24 - $27 per hour
  </li>
  <li>
   Weekly Schedule: 25 hours
  </li>
  <li>
   Job Status: Non-Exempt
  </li>
  <li>
   Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  This Role Is Eligible For The Following Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, dental &amp; vision
  </li>
  <li>
   Hospital plans
  </li>
  <li>
   401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available
  </li>
  <li>
   Life Insurance (Company paid Basic Life and AD&amp;D as well as voluntary Life &amp; AD&amp;D for the employee and dependents)
  </li>
  <li>
   Company paid short and long-term disability
  </li>
  <li>
   Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA)
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Benefits are subject to change and may be subject to specific elections, plan, or program terms.
  <br/>
  <br/>
 </em>
 <em>
  AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
  <br/>
  <br/>
 </em>
 <em>
  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
  <br/>
  <br/>
 </em>
 <em>
  In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
  <br/>
  <br/>
 </em>
 <em>
  Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
 </em>
</div>


Administrative Assistant (contract)

Aga Khan University

<div><div>Assistant Manager ( Grant Administration), Paediatrics &amp; Child Health -MC - (260001I5)</div><div><div><br>
</div><p><b>Introduction</b></p><p></p><div>
The Outreach and Research Programme of the Department of Paediatrics and Child Health has ten community-based field sites across Pakistan including four in Karachi and focuses on research for betterment of women and child health. The Department has a Nutritional Research Laboratory as well as an Infectious Disease Research Laboratory that cater to the needs of its research projects. It has well-acclaimed work to its credit both at the national and international level.</div><div><br>
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees or trainees and partners to share this commitment.</div><p><b>
Responsibilities</b></p><p>
You will be expected to provide overall administrative support in the department activities. Specific responsibilities include to:</p><p></p><div><ul><li>
supporting investigators by providing grants and research administration expertise in compliance with university policies, granting agency requirements, and international best practices</li><li>
acting as liaison between principal investigators, research teams, and internal university offices to meet submission and compliance timelines</li><li>
negotiating with relevant university departments to ensure timely completion of the due diligence and grant checklist processes</li><li>
providing guidance and advisory support to principal investigators on sponsored research administration</li><li>
conducting regular capacity‑building sessions for investigators and senior research staff on due diligence and compliance requirements</li><li>
performing technical, management, and financial review of research proposals during the pre‑award phase</li><li>
reviewing proposals for institutional and donor compliance and completeness</li><li>
using advanced grants and contracts concepts to manage a high volume of proposals and sub‑awards, including coordination with legal teams</li><li>
staying updated on national and international research administration regulations</li><li>
ensuring post‑award compliance with contract terms, financial allowability, reporting requirements, and invoicing processes</li><li>
supporting modifications, audits, sub‑contract reviews, and grant close‑out processes</li><li>
ensuring timely completion of close‑out activities including final reports and financial reconciliation</li><li>
monitoring regulatory compliance and ensuring valid ethics approvals for all active projects</li><li>
guiding faculty on ethics submissions, amendments, renewals, and reporting obligations</li><li>
coordinating across departments to ensure research activities meet institutional and donor regulatory requirements</li><li>
mentoring and supporting research administration staff</li><li>
travelling to field sites as required to support research administration activities.</li></ul></div></div><div></div><div><div><br>
</div><p><b>Requirements</b></p><p>
You should have:</p><p></p><div><ul><li>
Master&rsquo;s degree in a relevant field from an HEC‑recognized university</li><li>
minimum five years of relevant experience in research and grants administration or a comparable role</li><li>
strong knowledge of advanced grants and contracts management concepts</li><li>
demonstrated research background with strong analytical skills, preferably using mixed‑methods approaches</li><li>
excellent organisational, project management, planning, and problem‑solving skills</li><li>
excellent written and verbal communication skills in English and Urdu</li><li>
strong interpersonal skills with the ability to build and maintain productive stakeholder relationships</li><li>
sound judgment in handling sensitive and complex research administration issues</li><li>
experience working with grants, contracts, sub‑contracts, cooperative agreements, sub‑awards, and purchase orders</li><li>
strong compliance orientation with up‑to‑date knowledge of research regulations</li><li>
strong customer‑service focus with ability to work independently</li><li><div>
experience completing institutional due diligence processes in a timely manner.</div></li></ul><p></p><p><br>
This is a close-ended position.</p><p>
Comprehensive employment reference checks will be conducted.</p></div><p></p><div><br>
</div></div><div>
Primary Location: Pakistan-Karachi</div><div>
Organisation: Aga Khan University Pakistan</div><div>
Employee Status: Contractual</div><div>
Job Type: Experienced</div><div>
Job Posting: 09/04/2026, 6:11:01 AM</div><div>
Closing Date: 17/04/2026, 1:59:00 PM</div></div>

Assistant Manager ( Grant Administration), Paediatrics & Child Health -MC

University of Southern California

<div><b>Job ID</b> REQ20173954 <b>Category</b> Research and Clinical Support</div>
<br><div><p>The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the &ldquo;Trojan Family,&rdquo; which is comprised of the faculty, students, and staff that make the university what it is.<br>
<br>
The USC Leonard Davis School of Gerontology is seeking an Assistant Research Administrator with strong leadership, organizational, and interpersonal skills to join its team! The Assistant Research Administrator assists in the preparation of routine proposals within the parameters of sponsored and non-sponsored research guidelines. Assists in the development, preparation, and finalization of project budgets. Serves as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Collaborates with the Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards, if applicable. Reviews and understands the terms and conditions of sponsored projects administered. Initiates expenditures. Downloads and monitors reports supporting project status. Participates in the contract closeout process and audits inquiries. Coordinates and organizes events related to sponsored projects. Participates in and contributes to process improvements and group projects. This position reports to the Associate Research Administrator-Post Award and will work on campus at UPC.</p><p></p><p>
Responsibilities:</p><ul><li>
Assists in the preparation of routine proposals for submission to sponsoring agencies.</li><li>
Assists with the document preparation, budget and compliance review, and the proposal approval process in the electronic proposal system.</li><li>
Assists in the development, preparation, and finalization of project budgets.</li><li>
Participates in the communication between principal investigators, collaborating researchers, department of Contracts and Grants, Sponsored Projects Accounting and other USC departments relevant for accurate research administration.</li><li>
Supports the collaboration with Sponsored Project Accounting to ensure awards are set up properly, including cost-sharing accounts and advance funding requests.</li><li>
Reviews and understands the terms and conditions of sponsored projects and supports efforts to ensure compliance with all policies, procedures and USC/funder regulations.</li><li>
Maintains up-to-date knowledge and comprehension of USC financial and research administration systems such as Workday, Cayuse, KC, TARA, and Cognos Business Intelligence.</li><li>
Initiates expenditures as requested by faculty or staff, creates requisitions in the USC procurement system, sets up new suppliers/vendors and independent contractors funded by grant accounts.</li><li>
Processes reimbursements for faculty, staff, independent contractors and guest speakers.</li><li>
Financial Management: monitor budgets and expenses, ensure spending follows NIH compliance guidelines, handle payroll allocations for researchers on grants</li><li>
Compliance and Regulations: Ensure projects follow all rules, including federal regulations and sponsor guidelines, institutional policies, audit readiness (keep records in case of review)</li><li>
Grant Lifecycle Oversight: confirm accurate set up of grant accounts, track deadlines (reports, renewals, closeouts) and handle modifications (budget changes and extensions)</li><li>
Reporting and Closeout: submit final financial reports, ensure funds are properly spent and reported, close the account according to sponsor requirements.</li><li>
Prepares individual financial faculty reports on sponsored projects in the school as needed.</li><li>
Participates in contract closeout processes and audits inquiries.</li><li>
Participates in the coordination of events related to sponsored projects.</li><li>
Performs special projects and assignments as requested but the Dean.</li></ul><p></p><div><div><div><div><div><div><p>
The ideal candidate will have experience managing NIH grants, be proficient in Microsoft Office (Excel, Word, PowerPoint), and demonstrate strong attention to detail, financial literacy, organization and time management, as well as effective communication and problem-solving skills.</p></div></div></div></div></div></div><p>
The hourly range for this position is $35-$36.94. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations</p><p></p><p>
Benefits include a competitive salary, a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more. This is a full-time salaried position that will require substantial commitment and flexibility.</p><p></p><p>
If you are interested and would like to be considered for this position, please submit your complete application. Include a cover letter and resume.</p><p></p><p>
Thank you for your interest!</p><br>
<p></p>
Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 1 Year Minimum Field of Expertise: A Bachelor&rsquo;s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.
<div><b>Job ID</b> REQ20173954 <b>Posted Date</b> 04/11/2026</div></div><p></p>

Assistant Research Adminstrator

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