grants manager

City of Victoria, Texas

<div><div><div><h2 class="jobSectionHeader"><b>JOB SUMMARY</b></h2></div>
<p></p><div><p>The Grand Specialist is responsible for assisting the City of Victoria&rsquo;s grant process. The Grant Specialist will be involved in research, application submission, post-award management, and reporting. This role will perform accounting work to ensure accounting and financial activities follow accounting principles in order to support the timely and accurate tracking of the City&rsquo;s grant funding and expenditures.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>PRINCIPAL DUTIES AND RESPONSIBILITIES</b></h2></div>
<p></p><div><div><div><div><i>Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:</i></div></div><br>
<div><ul><li>
Provides support regarding the submission process of complex federal, state, and foundation grants involving multiple City employees of all levels (managerial and non-managerial) along with outside entities.</li><li>
Supports grant activity and reporting, including preparation and execution of accounting entries, approval of grant-funded payments, and submits requests for payment to funding agencies.</li><li>
Maintains financial records on City grants and related funding. Completes financial reporting to required agencies and departments.</li><li>
Compiles financial and accounting data to perform analyses and prepare fiscal reports.</li><li>
Assists in the development of the annual budget. Works closely with the Grant Administrator to initiate corrective action for budgetary allocations to ensure compliance with the approved budgets pertaining to grants.</li><li>
Support and improve efficiency in the administration of City grant-making programs to include application in-take, evaluation, contracts, reporting and compliance.</li><li>
Organize and maintain electronic and paper files of grant documents and resources. Assist with data entry and coding in grants database.</li><li>
Provides support in the preparation of narratives and proposals. Reports, summaries, etc., according to grant guidelines and criteria.</li><li>
Assists departments in development of grant budgets.</li><li>
Assist with producing reports including grant activity reports, payout reports, and others as needed.</li><li>
Prepares Grant Audit workpapers and Schedule of Expenditures of Federal Awards (SEFA).</li><li>
Researches, obtains, and complies information required for grant submission process.</li><li>
Research and identifies possible grants and other available funding sources for City programs and projects.</li><li>
Provides information, support, and assistance as needed throughout the City's budget process, during the City's annual audit in preparation of the ACFR and the Single Audit, and throughout any audit as may be conducted by a funder.</li><li>
Maintains grant web pages on City&rsquo;s website.</li><li>
Assist with emergency operations as required.</li><li>
Attends and participate in a variety of meetings and continuing education sessions as required.</li></ul></div><br>
</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>PHYSICAL AND ENVIRONMENTAL CONDITIONS</b></h2></div>
<div><p>Work is performed in a standard office environment. Some field work may be required which includes exposure to various outdoor weather conditions. May be required to climb ladders, traverse uneven surfaces, and lift and move objects weighing up to 50 pounds</p></div><br>
<div><h2 class="jobSectionHeader"><b>REQUIRED QUALIFICATIONS</b></h2></div>
<p></p><div><ul><li>Associate degree in Business, Accounting, Finance or related field</li><li>
Experience in grant writing, developing, or administering contracts or grants, including preparation of grant applications.</li><li>
Will consider equivalent combinations of experience and education.</li><li>
A valid State driver&rsquo;s license may be required.</li></ul><div></div><p><b><br>
Knowledge of:</b></p><ul><li>
Grant life cycle and processes, with emphasis on state and federal funders.</li><li>
Software applications, including MS Office applications, Adobe Acrobat, and accounting software.</li><li>
Applicable local, State, and Federal laws, codes, regulations, and ordinances.</li><li>
General office policies, procedures, and equipment.</li><li>
Records maintenance and retention practices and procedures.</li><li>
Proper grammar, spelling, and punctuation.</li><li>
Customer service principles, practices, and etiquette.</li><li>
Mathematical and accounting practices and methods.</li></ul><p><b>
Skill in:</b></p><ul><li>
Strong critical thinking and problem-solving</li><li>
Learning new software platforms to support tasks.</li><li>
Writing and excellent verbal communication.</li><li>
Interacting tactfully and professionally with City staff at all levels, funders, vendors, contractors, and the community.</li><li>
Organizing work and setting priorities to meet deadlines.</li><li>
Preparing accurate and grammatically correct correspondence and documents.</li><li>
Handling and maintaining the confidentiality of sensitive information.</li><li>
Preparing clear and concise reports.</li><li>
Establishing and maintaining effective working relationships.</li></ul></div></div></div><p></p>

Grant Specialist

Asha Family services

<p><b>Position Details</b></p><ul><li><b>Schedule:</b> Anticipated <b>30&ndash;40 hours per week</b></li><li><b>Status:</b> Hybrid/Remote (Milwaukee-based; occasional on-site work required for audits, systems work, or meetings)</li><li><b>Compensation:</b> $28&ndash;$30 per hour, based on experience</li><li><b>Start Date:</b> Immediate - Apply by Friday March 13, 2026, 11:59 pm.</li></ul><p><b>About the Position - </b>This role includes developing grant budgets for a small non-profit organization from proposal submission, through award, and close-out, ensuring alignment with program design, funding requirements, and accounting systems.</p><p>&middot; The Grants &amp; Finance Manager reports directly to Asha&rsquo;s Executive Director and is responsible for day-to-day nonprofit accounting, bookkeeping, and grants financial management. This role ensures timely, accurate, and compliant financial reporting across multiple state, federal, and private funding sources.</p><p>&middot; This position works hands-on in grant reporting systems and collaborates regularly with Asha&rsquo;s CPA firm, vendors, and funders. The ideal candidate understands how strong financial systems directly support survivor services and organizational sustainability.</p><p><b>Key Responsibilities</b></p><p><b>Grants Financial Management &amp; Reporting</b></p><p>&middot; <b>Develop and prepare grant budgets</b> in collaboration with the Executive Director and program staff, including budget justifications, cost allocations, and supporting documentation</p><p>&middot; <b>Create and maintain grant budget templates</b> that align with funder guidelines and organizational financial systems</p><p>&middot; <b>Support budget revisions and amendments</b> throughout the grant lifecycle</p><ul><li><b>Prepare and submit monthly financial Billings/invoicing </b>to funders as well as financial reports to grant funders using required reporting systems (including Wisconsin DCF, DOJ, and otherstate or federal portals)</li><li><b>Upload accounting reports</b>, expenditure documentation, invoices, and budget summaries into grant reporting systems</li><li><b>Track grant expenditures</b> to ensure compliance with approved budgets and funding requirements</li><li>Support financial components of grant applications, renewals, and budget modifications</li></ul><p><b>Accounting &amp; Bookkeeping</b></p><ul><li><b>Monitor and manage and update Agency Budget regularly. </b></li><li>Reconcile accounts and ensure financial records are complete, accurate, and audit-ready</li><li>Maintain organized financial documentation to support transparency and compliance</li></ul><p><b>Audit &amp; Compliance Support</b></p><ul><li><b>Work regularly with Asha&rsquo;s CPA firm</b> on monthly reviews, annual audits, and compliance requirements</li><li><b>Assist with</b> <b>audit preparation</b>, including document gathering, reconciliations, and coordination with auditors</li><li><b>Ensure adherence to nonprofit accounting standards</b> and funder-specific requirements</li></ul><p><b>Organizational Support</b></p><ul><li>Support internal financial controls and confidentiality requirements</li><li>Participate in occasional in-person meetings related to audits, systems, or organizational needs</li></ul><p><b>Minimum Qualifications</b></p><ul><li>Demonstrated non-profit bookkeeping and accounting experience</li><li>At least two years of experience in nonprofit budget and justification development and grants management</li><li>Ability to communicate effectively with diverse audiences</li><li>Strong organizational skills with attention to detail and deadlines</li><li>Ability to work independently with minimal supervision</li><li>High degree of professionalism, ethics, and confidentiality</li><li>Proficiency with QuickBooks and Microsoft Office 365 (especially Excel)</li></ul><p><b>Highly Preferred</b></p><ul><li><b>Nonprofit accounting experience</b>, particularly with <b>state and/or federal grants</b></li><li>Experience submitting financial reports through government grant systems (e.g., DCF, DOJ, or similar)</li><li>Experience supporting audits and working directly with CPA firms</li></ul><p><b>Cultural Commitment</b></p><p>All Asha staff are expected to uphold the organization&rsquo;s mission and contribute to a workplace rooted in equity, cultural humility, and respect. Asha values work-life balance and supports the dignity and well-being of its staff.</p><p><b>Application Instructions</b></p><p>Please submit: (By March 13, 2025)</p><ul><li>A current resume with two references</li><li>A one-page cover letter describing your interest in the role and how your experience supports Asha&rsquo;s mission</li></ul><p>Send application materials to: <b>apply@ashafamilyservices.org</b></p><p><i>Asha Family Services is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. </i></p><p>Pay: $28.00 - $32.00 per hour</p><p>Expected hours: 20.0 &ndash; 40.0 per week</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: Hybrid remote in Milwaukee, WI 53210</p>

Grants and Finance Manager

Habib University

<div><p>The Senior Manager, Office of Research, plays a central role in advancing the University&rsquo;s research mission by providing operational leadership and administrative support for research initiatives. Reporting directly to the Faculty Director of Research, the position oversees day-to-day operations of the Office of Research and ensures effective implementation of research processes, policies, and programs across the university. The role includes identifying external grant opportunities relevant to the institution and its faculty, administration of both internal and external grants, and requires knowledge/experience of engaging with external funding agencies and ensuring all guidelines are followed for the utilization of grants whether it is pertaining to financial expenditure and reporting, procurement and human resources. This position works closely with faculty, students, and departments to ensure effective management and visibility of research initiatives.</p>
<p>
The Office of Research (OoR) has its primary mission to support and increase the scope and impact of research and scholarship conducted at Habib University for all faculty members in order to achieve institutional goals. Habib University values research that is relevant to the issues and challenges of our national and regional context, and specifically the research that provides opportunities for undergraduate student participation in a meaningful way.</p></div><p></p>

Senior Manager, Office of Research

Global Business Shared Service

<p>On behalf of Sindh Enterprise Development Fund we're looking for an <b>Grants Specialist </b>(2 year contract). The <b>Grants Specialist </b>will manage the design, implementation, monitoring, and evaluation of enterprise and SME-focused grant programs aimed at promoting economic development, job creation, and competitiveness across Sindh Province. The role ensures effective utilization of public funds with transparency, compliance, and measurable impact.</p><p>Key Responsibilities:</p><p>The <b>Grants Specialist</b> will manage the design, implementation, monitoring, and evaluation of enterprise and SME-focused grant programs aimed at promoting economic development, job creation, and competitiveness across Sindh Province. The role ensures effective utilization of public funds with transparency, compliance, and measurable impact</p><p>Key Responsibilities:</p><p>1. <b>Grant Program Design &amp; Implementation</b></p><ul><li>Design and develop grant programs, including eligibility criteria, application guidelines, funding</li></ul><p>windows, and thematic focus areas aligned with SEDF&rsquo;s mandate and Government of Sindh priorities</p><p>(e.g., agri-processing, mining, digital transformation, women-led businesses, startups)</p><ul><li>Prepare detailed grant announcements, application forms, evaluation frameworks, and standard</li></ul><p>operating procedures (SOPs) for grant cycles</p><ul><li>Coordinate outreach, awareness, and call-for-proposal activities across Sindh</li></ul><p>2. <b>Application Review &amp; Evaluation</b></p><ul><li>Manage the full grant lifecycle: promotion/outreach, receipt and screening of applications, coordination</li></ul><p>of technical/financial evaluations, due diligence, award decisions, agreement signing, and disbursement</p><ul><li>Conduct technical, financial, and impact-based appraisal of grant applications</li></ul><ul><li>Prepare appraisal reports, and recommendations for approvals</li></ul><p>3. <b>Grant Administration &amp; Disbursement</b></p><ul><li>Manage grant agreements, milestones, and disbursement schedules</li></ul><ul><li>Maintain comprehensive grant records and documentation</li></ul><ul><li>Conduct field visits, verification, and monitoring of grant recipients to ensure proper utilization of funds</li></ul><p>and achievement of intended outcomes</p><ul><li>Ensure compliance with public sector financial rules, procurement guidelines, and audit requirements</li></ul><p>4<b>. Monitoring, Evaluation &amp; Reporting</b></p><ul><li>Monitor grant utilization and project progress</li></ul><ul><li>Track grantee performance against milestones, and budgets</li></ul><ul><li>Prepare periodic progress reports, financial summaries, and impact assessments</li></ul><p><b>5. Stakeholder, Institutional Coordination &amp; Governance</b></p><ul><li>Liaise with SMEs, startups, business support organizations, industry bodies, and government departments</li></ul><ul><li>Support engagement with donors, DFIs, and development partners where applicable</li></ul><ul><li>Ensure transparency, fairness, and accountability in grant operations</li></ul><p>Minimum 5 years of experience required.</p><p>Master&rsquo;s degree (18 years of education &ndash; In Business, Economics, Finance, or related field)</p><p>from HEC recognized institute</p><p>PKR</p><p>275,000/- + 150 litres of fuel</p><p>(max.)</p><p>Sindh Domicile only</p><p>Job Type: Contract<br/>Contract length: 24 months</p><p>Pay: Rs200,000.00 - Rs275,000.00 per month</p><p>Work Location: In person</p>

Enterprise Grants Specialist

Association of Universities for Research in Astronomy

<div><p>The Space Telescope Science Institute (STScI), operated by the Association of Universities for Research in Astronomy (AURA), is NASA&rsquo;s science operations center for missions including the Hubble and James Webb Space Telescopes. STScI leads observation planning, data analysis, public engagement, and data archiving for flagship missions. Our staff spans astronomy, engineering, education, IT, communications, and administration&mdash;working together to bring space science to the world. Visit our website to learn more about our missions.</p>
<p>
STScI&rsquo;s Grants team is hiring a Finance &amp; Grants Analyst to support financial and operational efficiency across NASA-funded research programs, including Hubble, James Webb, and future missions. This role integrates business analysis with financial oversight to manage grants, forecast funding obligations, streamline internal processes, and ensure compliance with federal regulations. (#0015544)</p>
<p>
The annual salary range for this senior level role is<b> $86-106,000. </b>The posted salary range represents a general guideline; however, STScI considers several factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.</p>
<p><b>
This position can support hybrid work from home with on-site presence on our Baltimore campus when needed. Candidates must reside in or be willing to relocate to our local market (MD, DE, VA, PA, DC &amp; WV).</b></p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Analyze and monitor financial performance across grants research programs and contracts, including multi-year funding cycles.</li>
<li>Collaborate with program staff to ensure accurate financial reporting, cost projections, and funding obligation recommendations.</li>
<li>Forecast funding needs and track payments to ensure alignment with annual budgets and contract deliverables.</li>
<li>Identify process improvements in financial tracking, grant management, and operational reporting.</li>
<li>Support the preparation and delivery of monthly, quarterly, and annual financial reports to NASA and internal stakeholders.</li>
<li>Partner with grant administrators to ensure compliance throughout the grant lifecycle&mdash;from pre-award reviews to closeout.</li>
<li>Help coordinate peer review meetings for funding decisions and contribute to recommendations based on data analysis.</li>
<li>Maintain and enhance documentation of financial and business operations procedures.</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.</li>
<li><b>7+ years</b> of experience in financial analysis, business operations, or grants management&mdash;preferably in a federally funded, academic or research setting.</li>
<li>Strong analytical skills with expertise in Excel and financial modeling.</li>
<li>Familiarity with federal cost principles, NASA regulations, and grant management best practices.</li>
<li>Experience working with electronic financial systems (e.g. Deltek, Costpoint, etc.)</li>
<li>Strong communication, organizational and time-management skills.</li>
</ul>
<p><i>The substitution of additional relevant education and/or experience for stated qualifications may be considered.</i></p>
<p><i>
 </i>We offer an excellent and generous benefits package.</p>
<ul>
<li>Employer retirement contribution &ndash; direct STScI contribution of 10% of your salary from your first day</li>
<li>12 days of sick leave, up to 24 days of vacation, and 10 paid holidays</li>
<li>Flexible work schedule with work/life balance</li>
<li>Comprehensive medical/dental/vision/prescription plans, and more!</li>
</ul>
<p><b>TO APPLY: Please upload a resume, cover letter and online application using </b><b><i>this link</i></b><b>.</b></p>
<p>
Applications received by <b>March 19, 2026</b>, will receive full consideration. Applications received after this date will be considered until the position is filled. Reference #0015544</p>
<p>
Individuals needing assistance with the employment process can contact us at careers@stsci.edu.</p>
<p>
#LIHYBRID</p></div>

Senior Finance & Grants Analyst

Smithsonian Institution

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><b><br>
OPEN DATE: February 23, 2026
</b></div><div><b>CLOSING DATE: February 27, 2026 * This job will close once 10 applications are received which may be sooner than the closing date. *
</b></div><div><b>POSITION TYPE: Trust Fund</b></div><div><b>
APPOINTMENT TYPE: Temporary</b></div><div><b>
SCHEDULE: Full Time</b></div><div>
<b>DUTY LOCATION: Washington, DC</b><br>
</div><div><b>Position sensitivity and risk:
</b><br>
Non-Sensitive/Moderate Risk<br>
<br>
<b>Who May Apply:</b><br>
Open to all qualified applicants</div><div>
<br>
<b>What are Trust Fund Positions?</b>
</div><div>Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).</div><div><b>
</b></div><div><b>
Conditions of Employment</b></div><ul>
<li>Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.</li>
<li>Complete a Probationary Period.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li></ul><br>
<h3 class="jobSectionHeader"><b>
OVERVIEW</b></h3><div><br>
This position is located in the Office of Sponsored Projects (OSP) at the Smithsonian Institution (SI). OSP is the primary point of administrative and financial interface between the Smithsonian and (1) public and private organizations that provide funds for research, exhibitions and other sponsored activities, and (2) Federal government officers charged with writing/enforcing regulations related to research funded through grants and contracts.<br>
</div><div>The purpose of the position is to ensure administrative compliance with requirements of grants and contracts, and for managing a diverse portfolio of grants and contracts awarded to the Smithsonian units.</div><br>
<h3 class="jobSectionHeader"><b>
DUTIES AND RESPONSIBILITIES</b></h3><ul><li><b><br>
Customer Service, Proposal Development and Award Negotiation</b></li></ul><div></div><div><br>
Provides guidance to those Smithsonian employees or affiliated staff (&ldquo;Principal Investigators&rdquo;) who wish to apply for external support of research, education, training or exhibit projects, to ensure that Smithsonian, sponsor and federal policies are followed. Reviews and negotiates grant or contract award terms, negotiates changes, and recommends acceptance of awards to OSP Director. Drafts subaward documents and provides authoritative advice and guidance to Principal Investigators when they need to make changes to project scope, budget or other administrative matters.<br>
</div><div>Advises on complex (international, multiparty, non-traditional sponsor) project development, by aiding in proposal submission, budget development and award drafting/negotiations involving private and government sponsors. Consults with the Office of General Counsel and other offices as needed to resolve complex award terms and conditions and ensure proposals are developed and awards are negotiated with full consideration and management of risks. Represents the Smithsonian in meetings with selected professional and administrative staff of sponsors, collaborators or subcontractors to resolve proposal issues and award negotiations.<br>
</div><ul><li><b>Account Management and Advisory Services</b></li></ul><div></div><div><br>
Directs and coordinates timely account set-up with post-award staff, resolves complex project management issues, including those related to international projects and interagency agreements, in keeping with award requirements and Smithsonian policies, and communicates required changes to sponsors when needed. Ensures that awards are closed out and required reports are filed with the sponsor. Provides authoritative advice and guidance to OSP colleagues and management when needed on legal interpretation and complex sponsored project issues, such as drafting/negotiating agreements with unusual terms or non-traditional sponsors, managing/drafting high risk subawards, managing issues involving paying in country/non-US citizen project staff, interagency agreement appropriations law and accounting issues, use of PeopleSoft grants module, and assists with resolution of award administration issues. Represents the Smithsonian in meetings with selected professional and administrative staff of sponsors.<br>
</div><ul><li><b>Policy and Training Development</b></li></ul><div></div><div><br>
Drafts and revises Institutional policy to best reflect external regulations related to federal research policies. Identifies, creates, or revises internal procedures, forms, and systems, and identifies, creates or updates OSP training curricula to be offered to Smithsonian staff. Delivers specialized sponsored projects-related trainings to Smithsonian staff. Reporting and Professional Development (5%)<br>
</div><div>Works with OSP colleagues to maximize the quality of services provided to clients and conducts review, approval, and signature of official documents as a backup to OSP management. Participates in OSP meetings and attends professional training opportunities.<br>
</div><div>Performs other duties as assigned.</div><br>
<h3 class="jobSectionHeader"><b>
QUALIFICATION REQUIREMENTS</b></h3><div><br>
<b>
Education and Experience: </b>To qualify for this position, applicants must possess a bachelor&rsquo;s degree (B.A.) from an accredited four-year college or university and/or 3-5 years of related experience (described below); or an equivalent combination of education and experience.</div><div>
<br>
Experience required for this position is as follows:</div><div>
<br>
<ul><li>Mastery of contract types, methods, theories, principles, and practices to plan and carry out long-term pre-award and/or post-award grants management and procurement actions for federal and private grants and contracts research, as well as nonprofit sector finance and administration, information systems, business and program management, and organizational behavior.</li></ul>
Knowledge of special techniques used in processing and digitizing data related to the collections and disciplines.</div><div>
<br>
<ul><li>Mastery of the procurement functional area sufficient to apply new theories and new developments to problems not susceptible to treatment by accepted methods, to extend existing contracting techniques, and to develop procurement policies for use by other contracting personnel in solving procurement problems.</li></ul></div><div>
<br>
<ul><li>Knowledge of basic auditing principles, practices, and methods for effective audit and problem resolution.</li></ul></div><div>
<br>
<ul><li>Skill in interpreting, analyzing, reconciling, problem solving, and recommending solutions for complex issues in a diverse portfolio of sponsored awards, including strong negotiation skills to deal with business, industry, scientific and government officials</li></ul></div><div>
<br>
<ul><li>Skill in oral and written communication to enforce, explain, recommend and implement complex procedures, policies, guidelines and compliance requirements, and to review, interpretation and recommendations on proposal requirements, award negotiations and interpretation of Federal and private policies and guidelines.</li></ul></div><div>
</div><div>
Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.</div><div>
</div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>OHRTRUSTBRANCH@SI.EDU</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Institution is an <b>Equal Opportunity Employer</b>. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo<br>
</div><br>
<h3 class="jobSectionHeader"><b>About Smithsonian Institution</b></h3><div>
Founded in 1846, the Smithsonian is the world&rsquo;s largest museum and research complex of 21 museums and galleries, the National Zoo and Conservation Biology Institute, and 14 education and research facilities. There are more than 6,500 Smithsonian employees, including approximately 500 scientists. The total number of objects, works of art and specimens at the Smithsonian is estimated at more than 157 million.</div></div>

Procurement Specialist (IS-1101-14)

Global Communities

<div>Overview:
<div>
Global Communities champions innovative solutions to complex challenges at the intersection of humanitarian assistance, sustainable development, and financial inclusion. We ensure our approaches are as dynamic and diverse as the communities we serve. We bring together local ingenuity and global insights to save lives and secure strong futures.</div><div></div><div><b><br>
POSITION SUMMARY:</b></div><div></div><div><br>
The <b>Senior Manager, Delivery Risk, Grants, and Compliance</b> plays a critical role in safeguarding the integrity, accountability, and operational resilience of Global Communities&rsquo; programs and awards portfolio. Reporting to the Chief Global Programs Officer, the position provides strategic and technical leadership in the development, implementation, and oversight of systems that ensure proactive risk mitigation, effective grants and contracts management, and compliance with donor and legal requirements.</div><div></div><div><br>
The Senior Manager oversees the full lifecycle of grants, contracts, and subawards, ensuring adherence to U.S. Government (USG), other donors, and internal policies. The role provides expert guidance to country, program, and shared services teams on contractual, compliance, and delivery risk matters&mdash;ensuring that Global Communities&rsquo; resources are used responsibly, efficiently, and in alignment with donor and organizational standards.</div><div></div><div><br>
Working closely with the Program Delivery and Excellence teams, country offices, and departments such as Finance, Legal, and HR, the incumbent leads cross-functional efforts to identify, assess, and respond to risks across operational, fiduciary, programmatic, and safeguarding dimensions. This position combines strategic vision with technical depth to ensure risk and compliance systems are embedded within decision-making and program delivery processes.</div><div></div><div><b><br>
PRIMARY RESPONSIBILITIES:</b></div><div></div><div><b><br>
Risk Management Systems &amp; Oversight</b></div><ul><li>
Lead the design, implementation, and continuous improvement of Global Communities&rsquo; project delivery risk management framework, including risk appetite statements, registers, and escalation pathways.</li><li>
Drive proactive risk identification, mitigation planning, and monitoring across Global Support Team (GST), country, and project teams to manage operational, fiduciary, reputational, and compliance risks.</li><li>
Provide strategic advisory support to country leadership and senior management on emerging risks, trends, and mitigation strategies.</li><li>
Design and facilitate risk management capacity-building initiatives for both global and field-based staff.</li><li>
Coordinate and lead cross-functional risk review meetings with GST departments, including Finance, Legal, Global Security, IT, and HR.</li><li>
Ensure alignment between risk mitigation measures and security protocols in partnership with the Global Security team.</li><li>
Advise Finance, HR, and other functions to align compliance systems with operational realities and program delivery needs.</li><li>
Establish and maintain standardized risk and compliance processes and minimum standards across country offices and projects.</li><li>
Oversee and maintain the country registration tracker, ensuring real-time awareness of registration status, renewals, and compliance across all operating geographies.</li></ul><div></div><div><b><br>
Grants and Contracts Management</b></div><ul><li>
Oversee compliance with USG, other donors, and Global Communities&rsquo; requirements throughout the full lifecycle of grants, contracts, and subawards.
</li><li>Review, negotiate, and approve agreements, amendments, subawards, and consultants within delegated authority.</li><li>
Maintain and continuously improve internal grants and contracts management systems, including approval workflows, agreement templates, and compliance tools to ensure consistent, donor-aligned processes across the organization.</li><li>
Serve as a key compliance resource for program and country teams, interpreting donor regulations and providing guidance on award terms and conditions.</li><li>
Partner with Program Operations to monitor award performance and contractual compliance, proactively identifying risks and recommending corrective measures.</li><li>
Support Program Operations to develop grant and contract compliance systems that ensure accurate and timely award implementation, reporting, and closeout with full documentation and audit readiness.</li><li>
Collaborate with Finance, Legal, and Program teams to align contractual, financial, and operational compliance frameworks.</li><li>
Support training and mentoring of staff to strengthen institutional knowledge and consistent application of award management practices.</li></ul><div><b><br>
Compliance &amp; Policy Implementation
</b></div><ul><li>Monitor and interpret donor regulations, national laws, and internal policies, ensuring compliance with DoS, FCDO, EU, UN, and other key funders.</li><li>
Collaborate with shared services teams to guide country offices in understanding and applying compliance requirements related to award terms, procurement, and fraud reporting.</li><li>
Deliver compliance training and orientation during project start-up and closeout phases to promote consistent understanding and application of requirements.</li><li>
Conduct targeted compliance reviews, providing actionable recommendations and follow-up support.</li><li>
Serve as the primary liaison with Finance, Internal Audit, Legal, and Global Security on compliance matters, including audits, investigations, and corrective action plans.</li><li>
Proactively identify and resolve complex compliance issues in challenging operating environments, recommending policy adjustments or risk-informed adaptations where necessary.</li></ul><p></p><div><b><br>
Incident Response &amp; Investigations</b></div><ul><li>
Provide expert input on investigation protocols related to program delivery and operational compliance.</li><li>
Lead and coordinate investigations involving program operations, ensuring timely processing, adherence to legal and donor requirements, and alignment with internal standards.</li><li>
Analyze investigation outcomes to identify systemic trends and recommend preventive and corrective measures to strengthen overall risk frameworks.</li></ul><div><b><br>
Organizational Learning &amp; Reporting
</b></div><ul><li>Develop and present risk and compliance reports and metrics to Senior Leadership, Internal Audit, and other governance bodies.</li><li>
Create and disseminate guidance materials, training modules, and communications that promote a culture of compliance, accountability, and transparency.</li><li>
Integrate risk analysis and mitigation planning into project design, budgeting, and delivery processes.</li><li>
Collaborate closely with, Finance, and other departments to ensure policies are operationally feasible and informed by field realities.</li><li>
Promote continuous learning and adaptation through feedback loops between field operations and corporate risk management functions.</li></ul><div></div><div><b><br>
SPECIAL RESPONSIBILITIES:
</b></div><ul><li>Travel domestically and internationally up to 10%, including challenging or high-risk environments.</li><li>
Provide surge leadership during new country start-ups, closeouts, or crisis response efforts.</li><li>
Partner with Humanitarian Response and Global Security teams to address emergent risks, operational disruptions, or crisis response needs.</li></ul><div></div><div><b><br>
QUALIFICATIONS AND REQUIREMENTS:
</b></div><ul><li>Bachelor&rsquo;s degree in international development, Risk Management, Business Administration, or a related field,
</li><li>A minimum of 10-12 years of progressively responsible experience in project management, risk management, or compliance within the international development sector. A master&rsquo;s degree in a relevant discipline is preferred.</li><li>
Demonstrated success supporting field operations in humanitarian, conflict, or international development settings, with a strong understanding of complex operating environments.</li><li>
Proven experience designing and implementing risk management frameworks, compliance systems, and mitigation strategies across multiple geographies.</li><li>
Deep knowledge of donor regulations (e.g., DoS, FCDO, EU, UN) and practical experience applying them to project delivery, compliance, and operational oversight.</li><li>
Strong knowledge of donor regulations, including 2 CFR 200 and other international compliance standards.</li><li>
Experience managing or advising on programmatic and operational risk, including financial, reputational, and safeguarding dimensions.</li><li>
Familiarity with international security risk mitigation and demonstrated ability to collaborate effectively with security professionals.</li><li>
Experience conducting investigations, compliance reviews, or risk assessments, and providing actionable recommendations for process improvement.</li><li>
Experience engaging with cross-functional teams (Finance, Legal, HR, Security, and Program Delivery) to develop integrated risk and compliance solutions.</li><li>
Experience developing and delivering training, capacity-building, and awareness sessions related to risk and compliance.</li><li>
Prior work in international or multicultural organizations, particularly in humanitarian or development contexts, preferred.</li><li>
Strong understanding of risk management principles, compliance standards, and internal control systems in international development operations.</li><li>
Excellent analytical and investigative skills, with the ability to synthesize complex information and distill clear, actionable insights.</li><li>
High proficiency in project management methodologies (Agile, Waterfall, or hybrid) and familiarity with governance, audit, and compliance tools.</li><li>
Exceptional judgment and decision-making abilities, particularly under pressure or in sensitive, high-stakes situations.</li><li>
Excellent communication and facilitation skills, with proven ability to engage and influence diverse internal and external stakeholders.</li><li>
Strong interpersonal and cross-cultural competence, with the ability to foster collaboration and trust across teams and regions.</li><li>
High degree of ethical integrity, discretion, and commitment to confidentiality in handling sensitive matters.</li><li>
Strong report writing, presentation, and data interpretation skills, with the ability to brief senior leadership effectively.</li><li>
Proficiency in Microsoft 365 applications, and experience using risk management and monitoring tools preferred.</li><li>
Fluency in English (written and spoken) required.</li><li>
Proficiency in another language (e.g., French, Spanish, or Arabic) preferred.</li></ul><div></div><div><b><br>
Location: </b>This role may be based in Bethesda, MD, San Diego, CA or remote from any location in which Global Communities is currently registered.</div><div></div><div><b><br>
Salary and Compensation: </b>The estimated salary range for this position is $113,500 - $172,000. Final salary will be based on several factors including qualifications, geographic location, experience, and internal equity. Global Communities provides a comprehensive benefits package.</div></div>

Senior Manager: Delivery Risk, Grants and Compliance

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