healthcare administrative assistant

Endeavor Health

<div>Hourly Pay Range:
$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.
Position Highlights:<ul><li>
Position: Administrative Assistant III</li><li>
Location: Glenbrook Hospital</li><li>
Full Time/Part Time: Full-Time</li><li>
Hours: Monday-Friday: 8:00AM-4:30PM</li><li>
Required Travel: Travel based on department need</li></ul> 
A Brief Overview: 
The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. 
 
What you will do:<ul><li>
Serve as Administrative Assistant III for the Division Chief of the Cardiovascular Institute</li><li>
Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.</li><li>
Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.</li><li>
Draft, edit, and proofread executive-level emails, memos, reports, and other documents.</li><li>
Ensure all communication is professional and reflects the executive team's voice and objectives.</li><li>
Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.</li><li>
Generate and compile reports, data analyses, and presentations for executive decision-making.</li><li>
Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.</li><li>
Process invoices, monitor spending, and reconcile financial statements for the executive team.</li><li>
Oversee office operations and supplies, ensuring smooth day-to-day functioning.</li><li>
Provide guidance and support to lower-level administrative staff, fostering professional growth.</li><li>
Assist in the onboarding of new administrative team members and contribute to their training.</li><li>
Handle sensitive and confidential information with the utmost discretion and professionalism.</li></ul> 
What you will need:<ul><li>
Bachelors Degree Preferred</li><li>
3 Years Administrative experience, preferably in a healthcare or hospital setting is required.</li></ul>
Benefits:<ul><li>
Career Pathways to Promote Professional Growth and Development</li><li>
Various Medical, Dental, and Vision options</li><li>
Tuition Reimbursement</li><li>
Free Parking at designated locations</li><li>
Wellness Program Savings Plan</li><li>
Health Savings Account Options</li><li>
Retirement Options with Company Match</li><li>
Paid Time Off</li><li>
Community Involvement Opportunities</li></ul>
Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals &ndash; Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) &ndash; all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.
When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to &ldquo;help everyone in our communities be their best&rdquo;.
Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging&mdash;each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.</div>

Administrative Assistant III - Medical Group Cardiology-Cardiovascular Institute

Alliance Specialty Partners

Job Overview We are seeking a dynamic and detail-oriented Medical Administrative Assistant with billing and marketing experience to join our healthcare team. In this vital role, you will serve as the first point of contact for patients, ensuring smooth administrative operations while managing billing processes and supporting marketing initiatives. Your energetic approach will help foster a welcoming environment, streamline office workflows, and promote the growth of our practice through effective marketing strategies. This paid position offers an exciting opportunity to develop your skills in a fast-paced medical setting while making a meaningful difference in patient care.Duties<ul><li>Greet patients warmly, schedule appointments, and manage patient check-in/check-out procedures with enthusiasm and professionalism </li><li>Handle all aspects of medical billing, including coding, submitting claims, following up on unpaid claims, and ensuring accurate record-keeping </li><li>Maintain and update patient records in compliance with privacy regulations and practice policies </li><li>Assist with marketing efforts by creating promotional materials, managing social media accounts, and engaging with community outreach activities </li><li>Coordinate communication between patients, providers, insurance companies, and vendors to ensure seamless information flow </li><li>Manage incoming calls, respond to inquiries promptly, and direct messages appropriately to support efficient office operations </li><li>Support administrative tasks such as inventory management, faxing, scanning documents, and preparing reports to keep the office running smoothly</li></ul>Skills<ul><li>Proven experience as a Medical Administrative Assistant with a strong understanding of medical billing procedures and coding systems (such as CPT and ICD codes) </li><li>Excellent organizational skills with the ability to multitask efficiently in a busy healthcare environment </li><li>Strong communication skills&mdash;both verbal and written&mdash;to effectively interact with patients, staff, and external partners </li><li>Familiarity with electronic health records (EHR) systems and billing software to ensure accurate data entry and claim processing </li><li>Creative mindset for marketing activities including content creation, social media management, and community engagement strategies </li><li>Ability to prioritize tasks proactively while maintaining attention to detail under pressure </li><li>Positive attitude with a passion for providing exceptional patient service and supporting team success</li></ul>Join us in this rewarding role where your energy fuels our mission to deliver outstanding healthcare experiences!Pay: $21.28 - $25.24 per hourWork Location: In person

Medical Administrative Assistant/ billing and marketing experience

Glow Healthcare Solutions Inc

Job Summary We are seeking a detail-oriented and organized Medical Office Assistant to join our healthcare team. The ideal candidate will provide essential administrative support within a busy medical practice, ensuring smooth operations at the front desk. This role involves managing patient interactions, handling medical documentation, and supporting clinical staff with various office functions. A TMHP STAR + PLUS program knowledge including EVV and billing is essential.Responsibilitiesk<ul><li>Assist with patient intake procedures, EVV system maintenance and billing.</li><li>Maintain patient files and electronic health records (EHR systems) in compliance with HIPAA regulations</li><li>Manage multi-line phone systems, answer patient inquiries with excellent phone etiquette, and provide exceptional customer service</li><li>Support clinical staff with administrative tasks such as filing, faxing, and data entry using Microsoft Office tools like Word and Excel</li><li>Ensure compliance with health information management standards and assist in care plan documentation when necessary</li><li>Perform office management duties including appointment reminders, follow-up scheduling, and general clerical support</li></ul>Experience<ul><li>Knowledge of medical billing, Medicaid and private insurance companies</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel), typing (including 10-key typing), and familiarity with office management software.</li><li>Excellent organizational skills with attention to detail in documentation review and health information management</li><li>Exceptional patient service skills combined with professional phone etiquette and clerical experience in a healthcare setting</li></ul>This position offers an opportunity to work within a dynamic healthcare environment where your administrative expertise will directly contribute to quality patient care. The ideal candidate will be committed to maintaining confidentiality while providing outstanding support to both patients and clinical staff.Job Type: Full-timePay: From $16.00 per hourBenefits:<ul><li>401(k)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Medical Office Assistant

Piedmont Urgent Care by WellStreet

<div>Piedmont Urgent Care - Deliver Exceptional Patient Care with Purpose

Are you a friendly, detail-oriented professional who thrives in a fast-paced environment? Join Piedmont Urgent Care as a Patient Service Representative (PSR) and be the first point of contact in providing a welcoming and efficient patient experience. Your role is essential in ensuring seamless front-office operations while making a meaningful impact on those we serve.

As a Patient Service Representative, you will create a positive experience for every patient by managing front-office operations, assisting with administrative tasks, and supporting the overall clinic workflow. This role is ideal for someone who enjoys customer service, problem-solving, and working in a team-oriented healthcare setting.

Why You'll Love Working Here:
<ul>
<li>LIFE-Work Balance &amp; Flexible Schedule: Full-time (3-day/12-hour shifts, 8 AM - 8 PM) &ndash; No overnight shifts, so you can prioritize both your career and personal life!</li>
<li>Competitive Pay &amp; Benefits: Medical, Dental, Vision, Prescription, Pet Insurance &amp; more</li>
<li>Paid Time Off &amp; Holidays: Recharge and take care of yourself</li>
<li>401K with Company Match: Plan for your future</li>
<li>Wellness Support: Employee Assistance Program (EAP) &amp; Wellness Initiatives</li>
<li>Professional Growth: Leadership opportunities &amp; professional development</li>
</ul>
Key Responsibilities:
<ul>
<li>Warm Welcome: Greet and assist all patients and visitors with a positive attitude, ensuring they feel comfortable and valued.</li>
<li>Patient and Business Documentation: Maintain confidentiality while collecting and organizing important patient and business documents.</li>
<li>Insurance Verification: Analyze health insurance benefits, verify eligibility, and provide patients with relevant payment policies and billing/collection information.</li>
<li>Financial Responsibility: Determine and collect each patient&rsquo;s financial responsibility, ensuring transparency and clarity about costs.</li>
<li>Collaborative Support: Assist the practice manager, providers, and other staff members as needed to ensure smooth daily operations.</li>
<li>Compliance: Understand and enforce healthcare regulatory requirements such as HIPAA and OSHA standards, ensuring all documentation and processes are handled according to guidelines.</li>
<li>and patient result trackers.</li>
</ul><ul><li>Travel Requirement: Support staffing and operational needs by traveling to other Piedmont Urgent Care locations as required.</li>
</ul>
Required Qualifications:
<ul>
<li>Education: High school diploma or equivalent, Medical Administrative Assistant certificate a plus</li>
<li>Experience: 1+ year of experience in a medical office or healthcare setting preferred</li>
<li>Skills: Strong communication, attention to detail, and ability to multitask in a busy environment</li>
<li>Technical Skills: Experience using Electronic Medical Records (EMR) software, EPIC preferred</li>
<li>Flexibility: Ability to work 12-hour shifts, including some weekends and holidays</li>
<li>Team Player: A proactive, friendly, and patient-focused approach to service</li>
</ul>
At Piedmont Urgent Care, we believe in kindness, excellence, empowerment, resilience, and proactive service. If you&rsquo;re looking for a career where your contributions truly matter, apply today and be part of something bigger!
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Patient Services Representative (Medical Receptionist)

Cambridge Health Alliance

<div><div>Location: CHA Cambridge Hospital Category: Clerical and Administrative SupportDepartment: Physician Assistants EDJob Type: Full timeUnion Name: Non Union
Shift: 7a-3:30pm 
Hours/Week: 40.00
Under the general guidance of Department Leadership and following established CHA protocols, the successful candidate will deliver high-level administrative support and manage various office tasks.
Key Responsibilities:<ul><li>
Oversee data management and information systems, including data entry, cleansing, and report generation.</li><li>
Exhibit effective project management capabilities and relevant experience.</li><li>
Maintain strong written and verbal communication skills, ensuring messages are adapted for specific individuals and audiences.</li><li>
Demonstrate exceptional organizational skills, with the capacity to manage multiple detailed projects and adjust priorities as needed.</li><li>
Operate with initiative and self-direction while contributing to a collaborative team environment for optimal results.</li><li>
Maintain meticulous attention to detail to ensure the timely completion and follow-through of all assignments.</li><li>
Manage time-sensitive tasks effectively and consistently meet established deadlines.</li><li>
Successfully navigate a high-volume office setting through teamwork and flexibility within a complex hospital framework.</li><li>
Perform additional duties as assigned.</li></ul>
Candidate Requirements &amp; Qualifications:<ul><li>
Associates degree required; administrative experience in a healthcare environment is preferred. Relevant experience may be substituted for a degree.</li><li>
A minimum of 5 years of experience in an administrative assistant role is required.</li><li>
Proven ability to work both autonomously and as a collaborative team member.</li><li>
Adept at interacting professionally with diverse clients, colleagues, and leadership across CHA.</li><li>
Capability to produce concise, thorough notes and communicate effectively in both written and verbal formats.</li><li>
Outstanding interpersonal, organizational, and communication skills.</li></ul> 
Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations. 
 
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.</div>
Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.</div>

Executive Assistant I

Comprehensive Accident and Injury Center

Location: 131 Becks Woods Drive, Bear, DE 19701 Hours: Monday &ndash; Thursday, approximately 8:45 AM &ndash; 6:30 PM Employment Type: Full-Time Pay Rate: $18.00&ndash;$19.00 per hour (based on experience)About UsAt Comprehensive Accident &amp; Injury Center, our mission is to deliver exceptional patient-centered care that improves lives and rekindles hope for a pain-free lifestyle. We specialize in treating patients recovering from auto accidents, workplace injuries, and personal injuries.Our clinic is a supportive and professional environment where every team member plays a critical role in the healing journey of our patients. We strive to be Delaware&rsquo;s first choice for injury care. Our core values include Compassion, Effectiveness, Integrity, Empathy, Communication, Innovation, Accountability, and Teamwork.Position OverviewWe are currently seeking an energetic, dependable, compassionate, and highly organized Chiropractic Assistant to support our clinical team.This role is ideal for someone who thrives in a patient-focused environment, enjoys hands-on support of providers, and takes pride in maintaining an organized and professional care setting.Key Responsibilities<ul><li>Assist with patient intake, documentation, and vitals collection</li><li>Guide patients through therapeutic modalities (e.g., EMS, mechanical traction, heat/cold therapy, exercises)</li><li>Educate patients on care plans and ensure compliance with therapy protocols</li><li>Maintain clean, organized treatment areas</li><li>Support providers with clinical procedures and rehab setup</li><li>Help ensure efficient patient flow and coordination throughout the clinic</li><li>Perform clinical documentation and assist with light administrative tasks as needed</li></ul>Ideal Candidate Profile<ul><li>Previous experience in a healthcare or rehabilitation setting required</li><li>Chiropractic, physical therapy, or medical assistant background a plus</li><li>Strong communication skills and a warm, encouraging demeanor</li><li>Attention to detail and ability to multitask in a busy clinical setting</li><li>Comfortable working hands-on with patients in a therapeutic environment</li><li>Reliable, punctual, and team-oriented</li><li>Embraces a culture of empathy, accountability, and innovation</li></ul>Why Join Us?<ul><li>Be part of a mission-driven clinic that makes a meaningful impact on patients&rsquo; lives</li><li>Grow with a team that values your role in the healing process</li><li>Work in a collaborative, respectful environment guided by shared values</li><li>Receive ongoing training and the opportunity to expand your role as the practice grows</li></ul>Job Type: Full-timePay: $17.50 - $19.00 per hourExpected hours: 32 &ndash; 36 per weekMedical Specialty:<ul><li>Physical &amp; Rehabilitation Medicine</li></ul>Schedule:<ul><li>9-hour shift</li><li>Day shift</li><li>No nights</li><li>No weekends</li></ul>Work Location: In personJob Type: Full-timePay: $18.00 - $19.00 per hourWork Location: In person

Chiropractic Assistant - Healthcare Assistant

MedStar Health

<div>About this Job:

Summary of Position:
Are you a highly organized healthcare professional with experience in medical billing, reporting, and administrative operations? MedStar Medical Group is seeking an Office Administrative Coordinator to support our Cardiac Electrophysiology (EP) team in Northern Virginia. 
This role serves as a critical operational resource for physicians, advanced practice providers, and leadership by coordinating administrative functions, supporting departmental billing processes, managing reports and data, and ensuring efficient day-to-day operations across multiple locations. The ideal candidate is detail-oriented, technologically savvy, and thrives in a collaborative healthcare environment. 
This position primarily supports our Fairfax office and will occasionally travel to MedStar Washington Hospital Center as needed to support departmental operations and collaborate with providers and staff. Hybrid and remote work opportunities may be available based on departmental needs and business requirements. 
Primary Duties and Responsibilities:<ul><li>
Coordinate day-to-day administrative operations for the Cardiac EP department, including scheduling meetings, managing correspondence, maintaining records, supporting departmental projects, and assisting with provider and staff-related activities.</li><li>
Support department-based billing functions by reviewing documentation for completeness, verifying coding and charge information, following up on missing information, and helping ensure timely and accurate billing processes.</li><li>
Generate, analyze, and distribute reports, statistical data, and operational metrics while utilizing Microsoft Excel and other systems to support departmental decision-making and performance monitoring.</li><li>
Serve as a liaison between physicians, advanced practice providers, leadership, internal departments, and external vendors to ensure effective communication, coordination, and problem resolution.</li><li>
Assist with patient-related administrative functions, medical records management, test result coordination, supply management, budgeting activities, and other operational initiatives that support exceptional patient care.</li></ul>
Minimal Qualifications:<ul><li>
High School Diploma or GED required.</li><li>
Associate degree in Business, Accounting, Secretarial Studies, or a related field is preferred.</li><li>
Progressively responsible administrative experience required.</li><li>
Previous medical billing experience strongly preferred.</li><li>
Working knowledge of ICD-10 and CPT coding preferred.</li><li>
Strong Microsoft Excel skills, including experience generating reports, analyzing data, and maintaining spreadsheets.</li></ul> 

This position has a hiring range of : USD $49,192.00 - USD $87,422.00 /Yr.</div>

Office Administration Coordinator - Cardiac Electrophysiology (EP)

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