healthcare administrative assistant

indoswift consultancy services

Job Description - Executive Assistant &ndash; Healthcare ProfessionalPosition: Executive Assistant &ndash; Healthcare ProfessionalLocation: D Mall, Netaji Subhash Place, Pitampura, New DelhiShift: UK Business HoursExperience: Minimum 5 years (With International Clients Mandatory)Age Limit : between 27 to 40Type: Full-TimeAbout the RoleImperial is expanding its Executive Assistant &ndash; Healthcare Professional division to support UK professionals, including doctors, lawyers, consultants, and executives. We&rsquo;re looking for disciplined, dependable, and career-focused individuals who thrive in structured environments and can deliver premium-quality support to global clients.This role is more than administrative&mdash;it&rsquo;s about being a trusted professional partner, ensuring smooth day-to-day operations for clients across time zones while proactively anticipating their needs.Key Responsibilities&middot; Manage complex calendars, emails, and daily coordination with precision.&middot; Draft and review professional correspondence, ensuring accuracy and tone aligned with UK business standards.&middot; Coordinate client documentation, invoicing, and follow-ups in a timely manner.&middot; Anticipate client needs, prioritise effectively, and proactively resolve scheduling or administrative conflicts/challenges.&middot; Maintain strict confidentiality.&middot; Leverage MS Office, Google Workspace, and AI tools to improve efficiency and accuracy.&middot; Liaise smoothly with internal teams and external stakeholders, ensuring structured communication and flawless execution.Requirements&middot; 5+ years of experience supporting UK or international clients in a professional environment.&middot; Exceptional English communication skills &mdash; spoken and written.&middot; Strong command of MS Office, Google Workspace, scheduling tools, and AI-based productivity platforms.&middot; Prior experience supporting senior professionals such as doctors, lawyers, or executives is highly desirable.&middot; High emotional intelligence, discretion, and a service-oriented mindset.&middot; A professional home office setup with high-speed internet (200 Mbps+), reliable power backup, and a quiet workspace.&middot; Consistent career history reflecting stability, accountability, and reliability.Why Join Us&middot; Exposure to global professional standards.&middot; A structured, growth-oriented work environment that values precision and long-term collaboration.&middot; Opportunities to build a stable, rewarding career with a UK-based organization with a strong professional legacy.How to ApplyPlease email your CV along with a brief note on your experience and availability. Shortlisted candidates will undergo a structured interview and skills assessment process.Only candidates who meet the above criteria will be considered.Job Type: Full-timePay: From &#8377;60,000.00 per month

Executive Assistant – Healthcare Professional

GluCare

Key Responsibilities: <ul> <li>Schedule, confirm, and manage patient appointments efficiently, including follow-ups and rescheduling.</li> <li>Address patient inquiries in person, via phone, or email, providing accurate and timely information.</li> </ul> Medical Records Management: <ul> <li>Maintain and update patient records in compliance with clinic policies and data protection regulations.</li> <li>Ensure accurate documentation and secure handling of sensitive patient information.</li> <li>Coordinate the retrieval and delivery of medical reports, lab results, and imaging studies for the healthcare team.</li> </ul> Administrative Support: <ul> <li>Assist physicians and healthcare staff with administrative tasks, including preparation of documents and reports.</li> <li>Manage clinic correspondence, including emails, memos, and mail distribution.</li> <li>Ensure the availability and proper functioning of office supplies and equipment.</li> </ul> Operational Support: <ul> <li>Monitor the clinic s daily schedule and ensure effective time management for appointments.</li> <li>Coordinate with other departments, such as laboratory, pharmacy, and imaging, to streamline patient services.</li> <li>Assist in organizing staff meetings, training sessions, and other clinic events.</li> </ul> Quality Assurance and Compliance: <ul> <li>Adhere to all clinic policies, protocols, and UAE healthcare regulations.</li> <li>Support quality improvement initiatives aimed at enhancing patient satisfaction and operational efficiency.</li> </ul> Data collection Arrangement of medical records team Conducting clinical questionnaire Understands, follows and supports all hospital infection control

Medical Administrative/Healthcare Assistant

TEC Elixir Clinic Medical Centre LLC

Job DescriptionPosition: Human Resource Assistant (With healthcare experience) Department: Human Resource Any Nationality Primary Responsibilities1. Accommodating all walk-in applicants. File all CVs received.2. Scheduling of interviews in line with the hiring needs as directed by the HR manager.2.1. Managing the bookings of calendars and coordinating with respective departments to deliver communication on interview schedule and hiring needs.3. Preparing the initial draft of job offers as directed and instructed by the HR manager.4. Managing the intake, handling, and storage of documentation and employees&rsquo; files.4.1. Checking of all documents, scanning and photocopying files, and making sure that all organizational documentation is stored safely and securely5. Carry out primary source verification by contacting the references provided, verifying authenticity of documents, prior employment verification and general background screening with the recruitment agency referring the candidate.6. Coordinating all external PRO jobs and follow through the tasks assigned pertaining to employment visas, renewal of employment visas, work permits, medical licenses and other company document renewals.7. Reconciliation of all PRO invoices and bills in line with the monthly transactions communicated and working closely with finance team to confirm monthly ledgers.8. Carrying out Employee Induction paperwork and communicating the schedules to all new hires.8.1. Ensuring that newly recruited personnel have the necessary tools to commence work (ID number, biometric access, work email, name badge, uniform, phone, computer, etc as specific to their position within the organization.)9. Coordinating with the Medical Insurance provider for addition/deletion of members, claims submitted, and other miscellaneous issues.10. Identifying companies offering training programs matching the requirements of the Training Plan. Filing of all training records, checklists and progress notes.11. Monitoring the expiry dates of passports, visas, labour cards, health cards, etc. and start working on the renewal paperwork one month in advance.12. Notifying the Head of HR and other associate departments of document expiries and ensuring that no additional costs are incurred as a result of fines for expired documents.13. Responsible for timely renewals of all company insurance policies inclusive but not limited to Staff medical insurances, Malpractice insurances, Vehicle insurances, Property insurances etc.14. Responsible for monthly calculation of extra hours and communicating with clinic managers on the computations to allocate time back to respective clinic teams.15. Working with the head of HR to ensure that all HR Files are up to date and assisting with the file completion at individual clinics.16. Preparing and delivering staff requests like NOC's, salary certificates, employment certificates, etc.17. Assisting the head of HR with recording of meeting minutes from all staff meetings and formal HR events held.18. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate&rsquo;s identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements on the Company HR drop box.18.1.Recording and updating the HR database to include all staff correspondence pertaining to promotions, transfers, terminations, attendance records, discipline records, employee performance appraisal records and schedules.19. Compiling, inputting and updating HR data and documentation into Helix and testing the functioning of all HR processes with the support of the IT department.20. Maintaining and recording of all company legal documentation and providing administrative assistance in matters of legal importance.21. Updating of employee files, HR data, employee lists etc and ensuring that Company master file is up to date.22. Compiling, coding and formatting of company policies including but not limited to HR policies, reviewing the validity of the documents and ensure proper recording and filing of department specific policies.22.1. Ensuring that all revisions made have been signed off by the employees and saved to the updated file on drop box. Responsible for reviewing annually the HR policies and protocols and recommending changes to be made as necessary.23. Recording and maintaining all company moveable assets and those assets allocated to staff.24. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate&rsquo;s identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements.25. Recording and maintaining all company moveable assets and those assets allocated to staff.26. Supporting and assisting with other administrative duties as assigned by the management teams and providing administrative support to all head office departments.27. Assisting the Directors and other head office teams with scheduling of meetings and furnishing of HR department specific documentation as requiredJob Types: Full-time, PermanentExperience:<ul><li>HR Related: 3 years (Required)</li></ul>

HR Assistant w/ Healthcare Background

Aspire Caregiving

About Aspire CaregivingAspire Caregiving is a growing home care agency dedicated to enhancing the lives of clients and caregivers across Oregon. We&rsquo;re currently seeking a Healthcare Office Administrator (also known as a Medical Office Manager or Healthcare Operations Coordinator) to lead our Medford office.If you&rsquo;re an organized, people-focused leader with healthcare experience, this is your opportunity to oversee daily operations, guide a small team, and make a meaningful impact in your community.Key Responsibilities<ul><li>Oversee day-to-day administrative operations and lead a team of 2&ndash;4 onsite employees</li><li>Respond to calls, texts, and emails promptly and professionally</li><li>Audit and maintain client and caregiver files in WellSky and OneDrive</li><li>Track and follow up on KPIs, reports, and compliance logs</li><li>Conduct staff check-ins, meetings, and performance reviews</li><li>Collaborate with recruiting, scheduling, and nursing departments</li><li>Manage office supplies, billing, and facility upkeep</li><li>Support hiring, onboarding, and staff training</li><li>Assist with disciplinary actions and performance improvement plans</li><li>Occasionally assist with care visits or caregiver orientations</li></ul>Qualifications<ul><li>2+ years of experience in healthcare administration or office management</li><li>Proven ability to supervise, coach, and motivate staff</li><li>Strong organizational, time management, and multitasking skills</li><li>Excellent written and verbal communication abilities</li><li>Proficiency in Microsoft Office; experience with WellSky or Viventium a plus</li><li>Reliable, detail-oriented, and able to thrive in a fast-paced environment</li></ul>Skills &amp; Attributes<ul><li>Team leadership and employee development</li><li>Problem-solving and decision-making</li><li>Flexibility and adaptability</li><li>Accountability and professionalism</li><li>Compassionate, service-oriented mindset</li></ul>Why You&rsquo;ll Love Working with Aspire Caregiving<ul><li>Meaningful work supporting caregivers and clients each day</li><li>Competitive pay: $23&ndash;$28/hour (based on experience)</li><li>Comprehensive benefits package, including:</li><li>401(k)</li><li>Health, Dental, and Vision Insurance</li><li>Paid Time Off (PTO)</li><li>Career growth and leadership development opportunities</li><li>Supportive, mission-driven team culture</li></ul>How to ApplyIf you meet the qualifications, please email the following to recruiter@aspirecaregiving.com:<ul><li>Your updated comprehensive resume</li><li>A brief cover letter explaining why you&rsquo;re interested in this role</li><li>A screenshot of your DISC personality test results</li></ul>(Take the free test here: https://www.123test.com/disc-personality-test/)Due to the high volume of applications we receive daily, only qualified candidates will be contacted within 24 hours.Job Type: Full-timePay: $23.00 - $28.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have at least 2 years of experience in healthcare administration or office management?</li><li>Are you able to work full-time, on-site in Medford, Oregon, Monday through Friday?</li><li>Do you have experience supervising or leading a small team (2 or more employees)?</li><li>Are you proficient in using computer-based systems such as Microsoft Office, WellSky, or other healthcare software?</li><li>What interests you most about working as a Healthcare Office Administrator with Aspire Caregiving, and how do you see yourself contributing to our mission?</li></ul>Work Location: On the road

Healthcare Office Administrator – Medford, OR | $23–$28/hr + Benefits

Grace Healthcare Services

<div><h3 class="jobSectionHeader">HR Administrative Assistant - Grace Healthcare Services</h3>
Location: Edison, NJ 
Job Type: Full-Time 
Schedule: Monday - Friday, 8:30 AM - 5:00 PM
Grace Healthcare Services is seeking a detail-oriented HR Administrative Assistant to support our Human Resources team in managing essential HR functions. This role is ideal for a highly organized professional who thrives in a fast-paced healthcare environment and is passionate about supporting employees and streamlining HR processes.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul><li>
Assist with onboarding new hires, ensuring all documentation is accurate and compliant</li><li>
Maintain and update employee records in HRIS and personnel files</li><li>
Support payroll processing by collecting and verifying timekeeping information</li><li>
Coordinate benefits enrollment, answer employee inquiries, and assist with open enrollment</li><li>
Ensure compliance with state and federal employment regulations</li><li>
Assist in recruitment efforts, including scheduling interviews and conducting background checks</li><li>
Provide administrative support for performance management and employee relations processes</li><li>
Organize and maintain HR documentation, policies, and procedures</li><li>
Support HR projects and initiatives to enhance employee engagement and retention</li></ul><h3 class="jobSectionHeader">
Qualifications:</h3><ul><li>
1-3 years of HR experience (healthcare industry preferred)</li><li>
Strong understanding of HR policies, procedures, and compliance regulations</li><li>
Excellent organizational and multitasking skills</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systems</li><li>
Strong communication and interpersonal skills</li><li>
Ability to handle confidential information with discretion</li><li>
A proactive and solutions-oriented mindset</li></ul><h3 class="jobSectionHeader">
Why Join Grace Healthcare Services?</h3><ul><li>
Mission-Driven Work: Make a meaningful impact in a compassionate healthcare setting</li><li>
Growth Opportunities: Expand your HR expertise in a dynamic and supportive team</li><li>
Competitive CompensationBenefits</li><li>
Team-Oriented Culture: Work in an environment that values collaboration and innovation</li></ul></div>

HR Administrative Assistant

Palm Health Resources

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal AssistantLocation: Fort Lauderdale, FL. On-Site. Company: Palm Health ResourcesAbout Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities:<ol><li>Administrative Support:</li></ol><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Organize and maintain files, records, and correspondence.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Handle incoming and outgoing communications, including emails and phone calls.</li></ul><ol><li>Personal Assistance:</li></ol><ul><li>Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations.</li><li>Manage personal AR tasks for CEO.</li><li>Coordinate household services or maintenance as needed.</li><li>Handle miscellaneous personal projects and tasks.</li></ul><ol><li>Office Management:</li></ol><ul><li>Maintain office supplies and ensure the workspace is organized and functional.</li><li>Support event planning or coordination of company meetings and team activities.</li></ul><ol><li>General Support:</li></ol><ul><li>Conduct research, gather information, and compile data for projects.</li><li>Handle ad-hoc tasks and provide proactive solutions to streamline operations.</li></ul> Qualifications:<ul><li>Proven experience as an administrative or personal assistant.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology.</li><li>Ability to maintain confidentiality and exercise discretion.</li><li>Proactive and resourceful with a positive, can-do attitude.</li><li>Availability to work 15-20 hours per week with flexibility to accommodate varying schedules.</li></ul> What We Offer:<ul><li>Competitive hourly rate.$15-20 per hour</li><li>Flexible work schedule to balance professional and personal commitments.</li><li>Opportunity to work with a dynamic and supportive team.</li><li>Potential for growth within the company.</li></ul>How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to Insert Application Email or Portal Link . Palm Health Resources is an equal opportunity employer. <img src="https://www.jobg8.com/Tracking.aspx?pRzFlDLALyo4toT7QHdY5YVL%2f8c2MKbWv" width="0" height="0" />

Medical Director Physician Assistant

CARE

Healthcare Professionals and Technicians Jobs in Afif Urgent hiring of female nurses from Pakistan for placements in Saudi Arabia. Qualified candidates will find excellent opportunities for career advancement and attractive salary packages. <ul> <li>1 2 years of experience in nursing</li> <li>Salary range: $1,000-$1,500</li> </ul> To apply, send your resume to .<img src="https://www.jobg8.com/Tracking.aspx?Yme9LuXTT4sxqdIy2siooC5beN3S4JE2o" width="0" height="0" />

Healthcare Professionals And Technicians Jobs in Afif (Oct 2025) - Bayt.com

Search 10000+ Healthcare administrative assistant jobs near you this October. New roles added regularly across leading industries. Apply today.