healthcare administrative assistant

CentraCare

<div>Find your purpose working as an Administrative Assistant II with CentraCare&rsquo;s Behavioral Health Services teams. We are seeking a dedicated individual to join the team and make a meaningful impact by providing essential administrative support to the leadership staff in Adult Behavioral Health and Child/Adolescent Behavioral Health. In this role, you will ensure smooth day-to-day operations and effective communication across the departments.
Key Responsibilities:<ul><li>
Provide high-level secretarial and administrative support to the Behavioral Health leadership team</li><li>
Prepare, copy and distribute reports, correspondence and other materials accurately and on time</li><li>
Manage calendars, schedule meetings, track deadlines and assist with email and telephone correspondence</li><li>
Take meeting minutes, transcribe notes and draft letters, memos and agendas as needed</li></ul>
Schedule:<ul><li>
Full-time | 80 hours per two weeks | Adult Behavioral Health &amp; Child/Adolescent Behavioral Health</li><li>
Monday &ndash; Friday | 8:00 am &ndash; 5:00 pm</li></ul>
Pay and Benefits:<ul><li>
Starting pay begins at $19.91 per hour; exact wage determined by years of related experience<ul><li>
Pay range: $19.91 &ndash; $29.87 per hour</li></ul></li><li>
Full-time benefits: medical, dental, PTO, retirement, employee discounts and more!</li><li>
Tuition reimbursement and college grant programs available.</li></ul>
Qualifications:<ul><li>
High School Diploma or GED</li><li>
One-year post-high school training in a Secretarial Program or equivalent experience</li><li>
Good written and oral communication skills</li><li>
Minimum of two years&rsquo; work experience as an Administrative Assistant preferred</li></ul>
CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.</div>

Administrative Assistant II | Behavioral Health Services

TEC Elixir Clinic Medical Centre LLC

Job DescriptionPosition: Human Resource Assistant (With healthcare experience) Department: Human Resource Any Nationality Primary Responsibilities1. Accommodating all walk-in applicants. File all CVs received.2. Scheduling of interviews in line with the hiring needs as directed by the HR manager.2.1. Managing the bookings of calendars and coordinating with respective departments to deliver communication on interview schedule and hiring needs.3. Preparing the initial draft of job offers as directed and instructed by the HR manager.4. Managing the intake, handling, and storage of documentation and employees&rsquo; files.4.1. Checking of all documents, scanning and photocopying files, and making sure that all organizational documentation is stored safely and securely5. Carry out primary source verification by contacting the references provided, verifying authenticity of documents, prior employment verification and general background screening with the recruitment agency referring the candidate.6. Coordinating all external PRO jobs and follow through the tasks assigned pertaining to employment visas, renewal of employment visas, work permits, medical licenses and other company document renewals.7. Reconciliation of all PRO invoices and bills in line with the monthly transactions communicated and working closely with finance team to confirm monthly ledgers.8. Carrying out Employee Induction paperwork and communicating the schedules to all new hires.8.1. Ensuring that newly recruited personnel have the necessary tools to commence work (ID number, biometric access, work email, name badge, uniform, phone, computer, etc as specific to their position within the organization.)9. Coordinating with the Medical Insurance provider for addition/deletion of members, claims submitted, and other miscellaneous issues.10. Identifying companies offering training programs matching the requirements of the Training Plan. Filing of all training records, checklists and progress notes.11. Monitoring the expiry dates of passports, visas, labour cards, health cards, etc. and start working on the renewal paperwork one month in advance.12. Notifying the Head of HR and other associate departments of document expiries and ensuring that no additional costs are incurred as a result of fines for expired documents.13. Responsible for timely renewals of all company insurance policies inclusive but not limited to Staff medical insurances, Malpractice insurances, Vehicle insurances, Property insurances etc.14. Responsible for monthly calculation of extra hours and communicating with clinic managers on the computations to allocate time back to respective clinic teams.15. Working with the head of HR to ensure that all HR Files are up to date and assisting with the file completion at individual clinics.16. Preparing and delivering staff requests like NOC's, salary certificates, employment certificates, etc.17. Assisting the head of HR with recording of meeting minutes from all staff meetings and formal HR events held.18. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate&rsquo;s identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements on the Company HR drop box.18.1.Recording and updating the HR database to include all staff correspondence pertaining to promotions, transfers, terminations, attendance records, discipline records, employee performance appraisal records and schedules.19. Compiling, inputting and updating HR data and documentation into Helix and testing the functioning of all HR processes with the support of the IT department.20. Maintaining and recording of all company legal documentation and providing administrative assistance in matters of legal importance.21. Updating of employee files, HR data, employee lists etc and ensuring that Company master file is up to date.22. Compiling, coding and formatting of company policies including but not limited to HR policies, reviewing the validity of the documents and ensure proper recording and filing of department specific policies.22.1. Ensuring that all revisions made have been signed off by the employees and saved to the updated file on drop box. Responsible for reviewing annually the HR policies and protocols and recommending changes to be made as necessary.23. Recording and maintaining all company moveable assets and those assets allocated to staff.24. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate&rsquo;s identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements.25. Recording and maintaining all company moveable assets and those assets allocated to staff.26. Supporting and assisting with other administrative duties as assigned by the management teams and providing administrative support to all head office departments.27. Assisting the Directors and other head office teams with scheduling of meetings and furnishing of HR department specific documentation as requiredJob Types: Full-time, PermanentExperience:<ul><li>HR Related: 3 years (Required)</li></ul>

HR Assistant w/ Healthcare Background

ASIAN MEDICAL CENTER L.L.C

Visa Requirement: Spouse Visa The staff member must relocate to an area near the medical center.Key Responsibilities:<ul><li>Greet and assist patients and visitors in a professional and friendly manner.</li><li>Answer phone calls, schedule appointments, and manage the appointment calendar.</li><li>Register new patients and update existing patient information in the system.</li><li>Handle patient inquiries(Social media), direct calls, and relay messages accurately.</li><li>Manage patient check-in and check-out procedures.</li><li>Collect payments and process billing or insurance information as required.</li><li>Maintain confidentiality of patient records and comply with data protection policies.</li><li>Coordinate with doctors, nurses, and other staff to ensure smooth patient flow.</li><li>Maintain a clean and organized reception area.</li><li>Perform general administrative duties such as filing, scanning, and correspondence.</li></ul>Qualifications and Skills:<ul><li>High school diploma or equivalent (certificate or diploma in healthcare administration preferred).</li><li>Previous experience in a healthcare or customer service environment is an advantage.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in computer systems and scheduling software.</li><li>Professional appearance and courteous attitude.</li><li>Knowledge of medical terminology is desirable.</li></ul>Job Types: Full-time, PermanentPay: AED1,350.00 - AED1,650.00 per month

Receptionist

Lightways Hospice and Serious Illness Care

Founded in 1982 as Joliet Area Community Hospice, Lightways Hospice and Serious Illness Care is an independent, nonprofit healthcare provider licensed in 11 counties in northwest Illinois. We provide exceptional serious illness care, hospice care and grief support for adults and children.
 
The majority of our direct patient care is in the field with Lightways team members providing care in the home, nursing facility or assisted living facility. We also have a 20-bed inpatient unit in Joliet. Non-clinical staff are based out of our Joliet administrative offices.
 
This full time position works Mon - Fri from 10 am - 6:30 pm and every fourth weekend Saturday & Sunday from 8 am - 4:30pm. This position creates hospice charts, intake new referrals, schedule appointments, establish and maintain positive relationships with customers and referral sources. The qualified candidate will have a minimum of one (1) year experience in hospice or healthcare and excellent communication skills. Candidate must have excellent organizational and communication skills with the proven ability to multi-task.
 
This is a full time position eligible for full benefits after 30 days. Lightways offers medical, dental, vision, a generous paid time off (PTO) plan and 401k with a matching benefit.
 
Lightways has a generous benefit plan which includes medical, dental, vision, short and long term disability, life insurance, generous paid time off (PTO) and a 401K plan with a company match.
 
For additional information on Lightways benefit package, please visit Lightways.org and click on Careers.

Referral Specialist

HCA Florida West Marion Hospital

<div><h5 class="jobSectionHeader">Introduction</h5>
Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Unit Secretary today with HCA Florida West Marion Hospital.<h5 class="jobSectionHeader">
Benefits</h5>
HCA Florida West Marion Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul> 
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Come join our team as a(an) Unit Secretary. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
As a Unit Secretary, you will play a vital role in delivering exceptional care every day. You will create a welcoming, organized space where patients and families feel valued and informed. You will use clear, compassionate communication and attention to detail to keep the unit running smoothly and caring for others like family &ndash; one shift at a time.
Your responsibilities will include:
<ul><li>Greeting and guiding patients and visitors with warmth and professionalism, offering updates, and ensuring they feel informed and supported</li><li>
Maintaining patient records accurately, entering physician orders, and protecting patient information</li><li>
Handling all communications between incoming calls and care team members promptly and clearly to keep the unit connected</li><li>
Keeping the environment clean, organized, and well-stocked to promote safety and comfort</li><li>
Taking initiative to solve challenges, support daily operations, and foster a culture of respect and teamwork</li></ul><h6 class="jobSectionHeader">
What qualifications you will need:</h6> 
<ul><li>
High School Graduate / GED</li></ul>
Our hospital has been proudly serving the West Marion County community since 2002, providing top-notch healthcare services to meet the growing needs of our patients. With our state-of-the-art 222-bed facility and a comprehensive emergency room, we are fully equipped to handle any medical emergency. Our hospital is also home to the only inpatient Orthopedic Joint Care Center in Marion County, providing specialized care to patients with joint-related issues. We take pride in offering a wide range of medical services, including surgical treatments, radiological services, urologic treatments, inpatient wound care for chronic wounds, oncology care, and various outpatient services. Our mission is to provide compassionate and personalized care to our patients, and we strive to exceed their expectations every day.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Unit Secretary opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Unit Secretary

Saudi Petroleum Services Polytechnic

Healthcare Administration Professionals Jobs in Eastern Province Summary: An opportunity for a Water Operations Manager is offered in Saudi Arabia's Eastern Province. Responsibilities include overseeing daily operations, managing project resources, and ensuring compliance with safety and quality standards. A Bachelor's degree in Engineering and 10 years of experience in water operations are required. Strong leadership and communication skills are essential for successful project execution.Summary: Seeking an experienced Operations Manager for Oil & Gas projects in Eastern Province, Saudi Arabia. Leverage your 10+ years in project management to oversee operations, ensure compliance, and enhance team performance. Strong leadership, communication skills in Arabic and English are essential for success in this role.Summary: Assist pharmacy staff in a busy medical center located in Al Khobar, Eastern Province, ensuring smooth medication dispensing and customer service. The role involves managing inventory, preparing prescriptions, and providing support to healthcare professionals. Candidates should have basic pharmaceutical knowledge, good communication skills, and a proactive attitude to deliver quality patient care efficiently.

Healthcare Administration Professionals Jobs in Eastern Province (Nov 2025) - Bayt.com

ACHIRA CLINICS

Responsibilities<ul><li>Greet and assist patients during check-in and check-out.</li><li>Manage appointment bookings, confirmations, and follow-ups.</li><li>Maintain patient records and ensure confidentiality.</li><li>Assist with insurance verification, billing, and payments.</li><li>Coordinate with doctors, nurses, and other staff to ensure efficient workflow.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Upsell Other services provided.</li></ul>Requirements:<ul><li>Previous experience in a healthcare customer service role preferred (3-4 years).</li><li>Good communication and interpersonal skills.</li><li>Organized, polite, and able to multitask.</li><li>Basic computer skills and familiarity with medical systems are a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you ready to join immediately ?</li></ul>Experience:<ul><li>Patient Coordinator / Healthcare : 3 years (Required)</li></ul>

Patient Coordinator

Search 10000+ Healthcare administrative assistant jobs near you this November. New roles added regularly across leading industries. Apply today.