healthcare administrative assistant

NavitasPartners

<div>Job Title: Clerical Assistant &ndash; Hospital / Healthcare Setting 
Location: Bronx, NY 
Job Type: Contract 
Duration: 7 Weeks 
Shift: Day Shift (9:00 AM &ndash; 5:00 PM)
<h3 class="jobSectionHeader">
Position Overview</h3>

We are seeking a detail-oriented Clerical Assistant to provide administrative and clerical support in a healthcare setting. This role is essential in ensuring smooth daily operations by supporting staff, clinicians, and patients through effective communication, organization, and coordination.
<h3 class="jobSectionHeader">
Responsibilities</h3>
<ul><li>Perform general clerical duties including filing, indexing, data entry, and document management</li>
<li>Serve as the front-desk point of contact, greeting patients, visitors, and staff professionally</li>
<li>Schedule appointments, meetings, and maintain calendars</li>
<li>Prepare and format correspondence, reports, and other administrative documents</li>
<li>Operate standard office equipment such as computers, copiers, and fax machines</li>
<li>Enter and maintain accurate data while ensuring confidentiality</li>
<li>Provide excellent customer service and assist with patient inquiries</li>
<li>Coordinate with nurses, physicians, and healthcare staff to support workflow</li>
<li>Maintain an organized and efficient work environment</li>
<li>Perform additional administrative tasks as assigned</li>
</ul><h3 class="jobSectionHeader">Required Skills &amp; Competencies</h3>
<ul><li>Minimum typing speed of 50 keystrokes per minute</li>
<li>Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Strong verbal and written communication skills</li>
<li>Excellent customer service and interpersonal skills</li>
<li>High level of professionalism, organization, and reliability</li>
<li>Ability to multitask and work effectively in a fast-paced environment</li>
</ul><h3 class="jobSectionHeader">Education &amp; Experience</h3>
<ul><li>High School Diploma or equivalent required</li>
<li>Prior clerical or administrative experience preferred (healthcare setting a plus)</li>
</ul>
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.</div>

Clerical Assistant – Hospital / Healthcare Setting - CAHHS 26-03869

Medical Associates of Southern Nevada

You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform &lsquo;behind the scenes&rsquo; tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility&rsquo;s smooth operation by accurately completing administrative tasks in a timely manner.Responsibilities<ul><li>Triage patients</li><li>Update and maintain patients&rsquo; health records</li><li>Assist patients with initial paperwork</li><li>Schedule and coordinate appointments</li><li>Manage patient outgoing referrals</li><li>Answer patients&rsquo; queries and ensure quality customer service</li><li>Assist multiple providers with in-house procedures (i.e. urine toxicology and orthotic devices)</li></ul>Skills<ul><li>Bilingual (spanish and english)</li><li>Proven work experience as a Medical administrative assistant</li><li>Hands on experience with medical software and MS Office</li><li>Knowledge of healthcare operations</li><li>Familiarity with medical legislation</li><li>Excellent organizational and multitasking skills</li><li>Customer-oriented communication skills</li><li>High school diploma; certification in medical administration is a plus</li></ul>Job Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have your own vehicle for transportation?</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant/Medical Assistant

bluegrass allergy care

We are seeking a dedicated and detail-oriented Administrative Medical Assistant to support our healthcare team in performing necessary administrative duties for efficient clinic operations. This role requires excellent organizational skills, proficiency with electronic health record (EHR) systems, and a thorough understanding of medical terminology and physiology. The Administrative Medical Assistant will serve as a vital link between patients and healthcare providers as well as health care providers and insurance companies ensuring smooth workflow and high-quality service delivery.Qualifications<ul><li>ACTIVE certification as Medical Assistant</li><li>Prior experience working as a Medical Assistant in outpatient or hospital environments preferred; experience in dermatology or emergency medicine is highly desirable.</li><li>Proficiency with Electronic Health Record (EHR) systems and familiarity with ICD coding for accurate documentation.</li><li>Strong understanding of medical terminology relevant to various specialties, ICD 10/CPT Coding, insurance policies regarding prior authorizations</li><li>Attention to detail with strong ability to multi-task.</li><li>Excellent communication skills with a focus on patient service excellence across diverse populations.</li></ul>Duties/Job responsibilities:Prior Authorizations: <ul><li>Authorizations: medications and CT scans</li><li>Documentation Management: Gathering clinical documentation and submitting, tracking, and managing authorization requests to insurers.</li><li>Communication: Acting as the primary contact between providers, insurers, and pharmacies to resolve issues and expedite approvals.</li><li>Denial Management: Handling denied authorizations, filing appeals, and providing additional information as needed.</li></ul>Scheduling and Referrals<ul><li>Referral Management: Processing, tracking, and coordinating incoming and outgoing referrals to specialists.</li><li>Patient Scheduling &amp; Communication: Booking appointments, reminding patients of scheduled visits, and providing instructions.</li><li>Communication Bridge: Acting as the main point of contact between primary care physicians, specialists, patients, and families.</li><li>Dictation Letters: fax outgoing dictated letters to referral providers concerning evaluation and treatment of patients referred</li></ul>Part time : FLEXIBLE hoursHourly $16-18Pay: $16.00 - $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>On-the-job training</li></ul>Work Location: In person

Administrative Medical Assistant

DeTar Healthcare System

<div>Job Summary 
 
The Clinic Office Assistant provides administrative and clerical support to ensure efficient operations within the clinic. This role is responsible for patient check-in and check-out, scheduling appointments, handling patient inquiries, processing payments, and maintaining accurate records. The Clinic Office Assistant also assists with various office and clinic tasks to support healthcare providers and ensure a positive patient experience. 
 
Essential Functions<ul><li>
Greets and assists patients during check-in and check-out, ensuring accuracy in patient information and documentation.</li><li>
Schedules patient appointments, obtains pre-certifications, and coordinates with providers for testing, procedures, and surgeries.</li><li>
Collects time-of-service (TOS) payments, issues invoices, and processes financial transactions in compliance with clinic policies.</li><li>
Maintains and updates patient records, ensures quality control, and addresses gaps in care.</li><li>
Answers phone calls, responds to inquiries regarding clinic policies and services, and routes messages appropriately.</li><li>
Enters charges and codes invoices for billing, ensuring accuracy and timely processing.</li><li>
Monitors and maintains office and clinic supply inventory, placing orders as needed to ensure availability of necessary materials.</li><li>
Assists in handling physician call schedules, provider reimbursements, and license renewals.</li><li>
Supports clinical staff as needed, including assisting in triage and coordinating patient referrals.</li><li>
Ensures a clean and organized work environment, following infection control and safety protocols.</li><li>
Performs other duties as assigned.</li><li>
Maintains regular and reliable attendance.</li><li>
Complies with all policies and standards.</li></ul>
Qualifications<ul><li>
0-2 years of experience in a medical office, clinic, or healthcare administrative setting required</li></ul>
Knowledge, Skills and Abilities<ul><li>
Proficiency in electronic medical records (EMR) systems and office software.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to multitask and work in a fast-paced healthcare environment.</li><li>
Customer service-oriented with a professional and courteous demeanor.</li><li>
Knowledge of medical terminology, scheduling, billing, and insurance verification preferred.</li></ul>
Licenses and Certifications<ul><li>
Certified Medical Office Administrative Assistant (CMAA) preferred</li></ul></div>

Clinic Office Assistant

Finni Health

<div>Administrative Assistant - Camden, TN or Bruceton, TN
Company: KB Behavioral Health, a Finni Health company 
Job Type: Part-time, 20 hours per week. 
Location: In-person. Camden, TN or Bruceton, TN 
Pay: $13.00 &ndash; $15.00 per hour
Job Overview:
The Administrative Assistant plays a crucial role in providing comprehensive operational and administrative support to ensure the smooth and efficient functioning of the ABA practice. This primarily remote position requires a proactive, organized, and detail-oriented individual who can effectively manage various tasks, facilitate communication between team members and clients, and contribute to a positive and collaborative work environment. The Admin Assistant will support practice owners, allowing them to focus on their core work while also prioritizing Finni Health-specific administrative projects and tasks. 
Key Responsibilities:
Onboarding and Training Support:<ul><li>
Assist with the onboarding process for new provider staff, including system access, training, and introductions to key personnel and practice workflows.</li><li>
Assist new providers in being integrated into the Practice Owner's operational vision.</li></ul>
Practice Owner Support and Communication:<ul><li>
Align Admin Assistant job duties with Practice Owner objectives.</li><li>
Keep the Practice Owner informed of the onboarding/training progress of team members.</li><li>
Establish and maintain regular communication and feedback loops with the Practice Owner.</li></ul>
General Administrative Duties:<ul><li>
Hiring and onboarding</li><li>
Insurance and note approval processes</li><li>
Time sheets and payroll</li></ul>
Social Media and Company Culture:<ul><li>
Manage and create social media content per the practice owner's request.</li><li>
Develop promotional materials.</li><li>
Promote employee engagement through team channels.</li></ul>
Qualifications:<ul><li>
Proven experience as an administrative assistant or in a similar role, preferably in a healthcare or related setting.</li><li>
Proficiency in Google Workspace (Drive, Calendar, Meet)</li><li>
Strong organizational, time-management, and multitasking skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to work independently, prioritize tasks, and meet deadlines.</li><li>
Detail-oriented with a high degree of accuracy.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li><li>
Strong interpersonal skills and the ability to work effectively with diverse teams and individuals.</li><li>
Familiarity with ABA practice operations is a plus.</li></ul>
Personal Attributes:<ul><li>
Comfortable around children with behavioral needs</li><li>
Proactive and resourceful.</li><li>
Adaptable and flexible.</li><li>
Collaborative and team-oriented.</li><li>
Demonstrates professionalism and a strong work ethic.</li><li>
Committed to providing exceptional support.</li></ul>
Background Check
All candidates must pass a background check. Employment offers are contingent upon successful screening results to ensure the safety of the children and families we serve.
#FinniHealth2026</div>

Administrative Assistant - Bruceton, TN

United Hospitalists

Overview We are seeking a dynamic and highly organized Assistant for Healthcare Operations to join our team. This vital role supports the operations department for a medical management company by managing administrative tasks, coordinating schedules, and ensuring efficient communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills to help streamline daily operations in a fast-paced healthcare environment. This paid position offers an exciting opportunity to contribute to medical management services while developing valuable office management expertise.Duties<ul><li>Provide comprehensive administrative support to healthcare professionals and management staff, including scheduling appointments and managing calendars.</li><li>Handle responsibilities with professionalism and warmth.</li><li>Maintain organized files on different client offices including running reports and updating database accordingly.</li><li>Assist with bookkeeping duties utilizing accounting tools to track expenses, billing, and payments related to healthcare operations.</li><li>Support office management tasks such as proofreading documents and preparing reports.</li><li>Facilitate effective communication by utilizing computer skills, Google Workspace tools, Microsoft Office applications, and maintaining high standards of phone etiquette.</li><li>Manage incoming inquiries via phone or email with professionalism, providing timely responses and support as needed.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles within healthcare or related fields.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Drive), and data entry systems.</li><li>Familiarity with medical practice operations a plus.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Bilingual abilities are a plus to assist diverse patient populations.</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems confidently.</li><li>Previous clerical or administrative experience in a healthcare setting is highly desirable.</li><li>Strong typing skills along with attention to detail for proofreading documents and managing records accurately.</li><li>Ability to manage time efficiently while balancing multiple responsibilities seamlessly.</li><li>Personal assistant or office support experience that demonstrates reliability and proactive problem-solving skills. Join us in this rewarding role where your organizational talents will directly impact the quality of healthcare delivery! We value dedicated professionals committed to excellence in office operations within a vibrant healthcare environment.</li></ul>Pay: $22.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Aministrative Assistant for Helathcare Operations

Carolina Core Nutrition

Job Overview We are seeking a dynamic and detail-oriented Administrative Assistant/Medical Biller to join our healthcare team. This vital role combines administrative support with medical billing responsibilities, ensuring smooth clinic operations and accurate reimbursement processes. You will be the backbone of our office, managing patient records, coding procedures, and handling insurance claims with precision and professionalism. This is a slow-paced, low-stress environment that requires attention to detail, excellent customer service skills, and the ability to work independently.There will be a 3 month training period, after which pay will be increased and transitioned to a salaried position.Responsibilities<ul><li>Manage patient appointments, scheduling, and medical records to ensure organized and accessible documentation</li><li>Perform medical coding using CPT (Current Procedural Terminology), ICD-9, and ICD-10 codes for accurate billing and record-keeping</li><li>Review and process medical claims, ensuring proper submission through EMR (Electronic Medical Records) or EHR (Electronic Health Records) systems</li><li>Follow up on unpaid claims, handle denials, and perform collections to optimize revenue cycle management</li><li>Verify insurance coverage, benefits, and authorizations to facilitate smooth billing processes</li><li>Maintain compliance with healthcare regulations by understanding DRG (Diagnosis-Related Group) classifications and other coding standards</li><li>Assist with administrative tasks such as data entry, filing, answering phone calls, and coordinating correspondence</li></ul>Requirements<ul><li>Proven experience in a medical office environment with familiarity in medical billing and administrative duties</li><li>Strong knowledge of medical terminology, medical records management, and healthcare documentation standards</li><li>Proficiency in medical coding including CPT coding, ICD coding (ICD-9 &amp; ICD-10), and DRG classifications</li><li>Experience with EMR/EHR systems for charting, billing, and claims processing</li><li>Ability to perform accurate medical collection activities and follow-up on unpaid accounts</li><li>Excellent organizational skills with attention to detail to ensure accuracy in coding and billing procedures</li><li>Knowledge of insurance verification processes, benefits management, and authorization procedures</li><li>Must be available Monday-Friday 8:30 a.m.-4:30 p.m.</li></ul>Join us to contribute your expertise in healthcare administration while advancing your career in a supportive environment that values accuracy, efficiency, and patient care excellence!Pay: $15.00 - $25.00 per hourWork Location: In person

Administrative Assistant/Medical Biller

Search 9568+ Healthcare administrative assistant jobs near you this May. New roles added regularly across leading industries. Apply today.