healthcare administrative support

Nicklaus Children's Health System

<div><h2 class="jobSectionHeader"><div><b>Description</b></div></h2><div><b>
Job Summary:</b></div>
<div>Provides administrative support for the cardiologists and cardiology support staff. Assists in the contact for recruitment of all cardiology, and interventional heart program, candidates as needed. Responsible for assisting in the on-boarding of new staff for Cardiology department. Manages cardiology meetings, events, and projects as needed.</div><h2 class="jobSectionHeader"><div><b>
Qualifications</b></div></h2><div><b>
Minimum Job Requirements:</b></div>
<ul><li>4 -5 years medical office/administrative experience</li>
<li>Prior healthcare customer service experience required</li></ul>
<div><b>Knowledge/Skills/Abilities</b></div>
<ul><li>High school education or equivalent preferred</li>
<li>Excellent communication skills, both verbally and in writing
</li><li>Ability to maintain confidentiality of sensitive information</li>
<li>Ability to interpret, adapt and react calmly under stressful conditions</li>
<li>Ability to use logical thinking to interpret data and solve a broad range of problems
</li><li>Ability to work independently and be flexible with minimal supervision
</li><li>Ability to manage multiple tasks simultaneously</li>
<li>Able to relate cooperatively and constructively with patients, co-workers, and physicians
</li><li>Strong problem-solving and critical thinking skills</li>
<li>Proficient in word processing, desktop publishing, database management and internet</li></ul>
<div><b>Job Specific Duties:</b></div>
<ul><li>Responsible for coordination of interviews for physician and program leadership candidates; prepares itineraries and agendas and ensures smooth interview process for applicants and candidates.</li>
<li>Prepares for weekly cardiology operations and leadership meetings; maintains and distributes minutes as needed.</li>
<li>Serves as primary liaison between Global Health and Cardiology department; assists in care planning and coordination.
</li><li>Supports all cardiology administrative assistants.</li>
<li>Answers and screens calls for physician(s) regarding patients, medical results, pharmacy prescriptions and refills in a professional manner. Takes messages as needed.
</li><li>Assists physician(s) in filling out credentialing applications, medical license requirements and current memberships.</li>
<li>Checks documentation being submitted for physician's attention to ascertain all relevant data, files, signatures, etc. are included</li>
<li>Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.</li>
<li>Schedules appointments and maintains physician's/administrator&rsquo;s calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.</li>
<li>Acts as liaison between employees, agencies, and other physician practices.</li>
<li>Maintains a log of physician&rsquo;s/administrator&rsquo;s group contracts and needed Continuing Medical Education credits, paid time off (PTO), and all associated expenses and teaching hours.</li>
<li>Processes all travel applications for the physician(s). Makes travel arrangements including hotel reservations.</li>
<li>Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.</li>
<li>Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.</li>
<li>Serves as primary contact for Cardiology administration; coordinates with Marketing/PR for interviews.</li></ul><h2 class="jobSectionHeader"><div><b><br>
Job:</b></div></h2>
Clerical/Administrative<br>
<h2 class="jobSectionHeader"><div><b>
Department:</b></div></h2>
NCPS-PEDIATRIC CARDIOLOGY-3100-467711<br>
<h2 class="jobSectionHeader"><div><b>
Job Status:</b></div></h2>
Professional</div>

Office Coordinator - Cardiology (Full Time, Days)

US Department of Veterans Affairs

Medical Support Assistant

German Neuroscience Center FZ-LLC

<div>
 <p>
  Administrative Receptionist in position in leading, well-reputed center for Neurology, Psychiatry, Psychology in Dubai
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary:
  </strong>
 </p>
 <p>
  We are seeking a professional, organized, and patient-focused Administrative Receptionist to join our team. In this role, you will serve as the first point of contact for patients and visitors, ensuring a welcoming and professional experience while supporting the smooth daily operations of the center.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate is highly organized, customer-service oriented, and able to manage front desk responsibilities efficiently in a fast-paced healthcare environment. This role requires excellent communication skills, attention to detail, emotional intelligence, and the ability to handle sensitive information with professionalism and confidentiality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Welcome and assist patients and visitors in a professional and compassionate manner.
  </li>
  <li>
   Manage patient registration, appointment coordination, and patient journey processes in an efficient and professional manner.
  </li>
  <li>
   Handle incoming calls, WhatsApp inquiries, emails, and appointment scheduling professionally.
  </li>
  <li>
   Coordinate and confirm appointments while ensuring accurate patient information is maintained in the system.
  </li>
  <li>
   Provide patients with accurate information regarding services, clinicians, assessments, and clinic procedures.
  </li>
  <li>
   Maintain organized reception and waiting areas to ensure a positive patient experience.
  </li>
  <li>
   Process administrative documentation, patient records, forms, and reports accurately.
  </li>
  <li>
   Coordinate with clinical and administrative departments to support smooth patient flow and daily operations.
  </li>
  <li>
   Handle patient concerns or inquiries professionally and escalate matters when required.
  </li>
  <li>
   Ensure strict confidentiality and compliance with healthcare privacy and administrative policies.
  </li>
  <li>
   Support additional administrative and operational duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Previous experience in a receptionist, front desk, customer service, or administrative role, preferably within a healthcare or medical setting.
  </li>
  <li>
   Strong communication and interpersonal skills with excellent spoken and written English (additional languages are an advantage).
  </li>
  <li>
   Professional demeanor and strong customer service orientation.
  </li>
  <li>
   Excellent organizational skills and ability to multitask in a fast-paced environment.
  </li>
  <li>
   Proficiency in Microsoft Office, scheduling systems, and administrative software.
  </li>
  <li>
   Ability to manage sensitive situations with empathy, professionalism, and discretion.
  </li>
  <li>
   Strong attention to detail and commitment to accuracy and confidentiality.
  </li>
  <li>
   Familiarity with healthcare administration and medical terminology is an advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   A patient-focused individual who creates a welcoming and supportive environment for patients and visitors.
  </li>
  <li>
   Someone who can balance professionalism, empathy, and efficiency in a healthcare setting.
  </li>
  <li>
   A proactive team player with strong organizational and communication skills.
  </li>
  <li>
   An individual committed to maintaining high service standards, confidentiality, and professionalism at all times.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Interested candidates should submit their curriculum vitae to application@gnc-dubai.com
 </p>
</div>


Administrative Receptionist

BAB AL TEB MEDICAL CENTRE AND PHARMACY

<p><b>Administration Manager &ndash; BAB AL TEB MEDICAL CENTRE LLC</b></p><p>Mussafah, Abu Dhabi</p><p>Job Location</p><p>Abu Dhabi</p><p>Job Type</p><p>Full-Time</p><p>Job Summary</p><p>We are seeking an experienced and highly organized Administration Manager to oversee the day-to-day administrative and operational activities of our medical center in Abu Dhabi. The ideal candidate should have strong healthcare administration experience, leadership skills, and knowledge of Department of Health (DOH) regulations and healthcare operational standards.</p><p>Key Responsibilities</p><ul><li>Manage daily administrative and operational activities of the medical center</li><li>Supervise front office, reception, insurance coordination, and administrative staff</li><li>Ensure compliance with DOH regulations, policies, and licensing requirements</li><li>Coordinate with insurance companies, suppliers, and external service providers</li><li>Monitor staff attendance, scheduling, and operational performance</li><li>Support HR activities including recruitment coordination, onboarding, and staff documentation</li><li>Maintain facility documentation, contracts, and regulatory records</li><li>Handle patient complaints and ensure high-quality customer service</li><li>Coordinate audits, inspections, and accreditation-related activities</li><li>Ensure smooth communication between management and departments</li><li>Prepare operational reports and support management decision-making</li></ul><p>Requirements</p><ul><li>Bachelor&rsquo;s Degree in Healthcare Administration, Business Administration, or related field</li><li>Minimum 2&ndash;5 years of experience in healthcare/medical center administration in UAE</li><li>Knowledge of DOH regulations and healthcare operations in Abu Dhabi</li><li>Strong leadership, communication, and organizational skills</li><li>Experience with healthcare systems, insurance processes, and medical center operations</li><li>Proficiency in Microsoft Office and reporting systems</li><li>Ability to work under pressure and manage multiple responsibilities</li></ul><p>Preferred Qualifications</p><ul><li>Experience in medical centers or healthcare facilities in Abu Dhabis</li><li>arbic language skills will be an advantage</li></ul><p>Benefits</p><ul><li>Competitive salary package</li><li>Annual leave and air ticket as per UAE Labour Law</li><li>Health insurance</li><li>Professional working environment</li><li>Career growth opportunities</li></ul><p>Work Location: In person</p>

Administrative Manager

RLDatix

<div><p><b>HR &amp; Admin Officer | Human Resources | Riyadh, Saudi Arabia | In-office</b></p>
<p>
RLDatix (RLD) is on a mission to help raise the standard of care&hellip;everywhere. Trusted by over 10,000 healthcare organizations around the world, our solutions help improve health and care. Our applications ensure that patients receive the best and safest care while supporting the providers who deliver it.</p>
<p>
Joining TeamRLD means being part of a global effort of over 2,000 team members in making a difference in healthcare&hellip;every day.</p>
<p>
We&rsquo;re searching for a Riyadh-based HR &amp; Admin Officer to join our MEA team, so that we can ensure seamless office operations and high-quality HR administrative support across the region. The HR &amp; Admin Officer will manage day-to-day administrative tasks, HR system updates, and government portal compliance to empower our regional leadership and workforce to focus on delivering safer healthcare solutions. The HR &amp; Admin Officer works closely with the Senior People Partner to deliver day-to-day HR administrative support.</p>
<p><b>
How You&rsquo;ll Spend Your Time</b></p>
<p><b>
Administrative Support</b></p>
<ul>
<li>Provide administrative support to the MEA General Manager to ensure an efficient, safe, and secure running of the Riyadh office.</li>
<li>Handle a wide range of administrative duties supporting the business, colleagues, and clients including travel bookings, post handling and office logistics.</li>
<li>Support the global Building Facilities Manager with facilities matters relating to the Riyadh office, including logging health and safety risks and coordinating approved action plans and repairs.</li>
<li>Collate, manage, and archive key data for clients and projects. Maintain client and partner databases and diary management.</li>
<li>Assist in organising company events, including venue bookings, purchasing and document preparation.</li>
<li>Manage and maintain office operation contracts and agreements such as cleaning contracts and daily supplies.</li>
<li>Supervise administrative assistants to ensure stationery and regular stock requirements are maintained.</li>
<li>Provide cross-office administrative support to other functions as required.</li>
</ul>
<p><b>Human Resources (Administrative Support)</b></p>
<ul>
<li>Provide HR administrative support in close partnership with the Senior People Partner and Global HR team.</li>
<li>Assist with recruitment administration including screening coordination, reference checks and pre-employment checks.</li>
<li>Support the preparation and administration of offer letters and employment contracts in coordination with the HR Services team.</li>
<li>Manage HR related government portals such as Qiwa, Muqeem, Mudad and related systems as directed.</li>
<li>Support onboarding and induction administration for new joiners, ensuring local documentation and system requirements are completed.</li>
<li>Prepare standard HR reports and presentations as requested.</li>
<li>Process employee lifecycle changes and update HR systems accordingly. Maintain, update and archive employee documentation in line with local requirements.</li>
<li>Provide administrative support on employee relations matters under the guidance of the Senior People Partner or Global HR team.</li>
<li>Support HR projects and initiatives from an execution and coordination perspective as directed.</li>
<li>Organise employee engagement activities such as birthdays, local celebrations and anniversaries.</li>
<li>Provide administrative support for payroll processing, exit interviews, metrics reporting and training coordination</li>
</ul>
<p><b>What Kind of Things We&rsquo;re Most Interested in You Having</b></p>
<ul>
<li>Proven success in managing KSA government relations and navigating labor law processes through platforms like the Chamber of Commerce and Baladi.</li>
<li>2&ndash;3 years of experience in an HR or administrative role, preferably within a global or technology-focused environment.</li>
<li>In-depth knowledge on how to maintain data confidentiality while handling sensitive employee records and payroll documentation.</li>
<li>Ability to commute to Riyadh on a hybrid basis as required by the General Manager.</li>
<li>Sincere interest in healthcare technology and a passion for supporting a mission-driven organization.</li>
<li>A knack for working collaboratively within a diverse, global team while remaining highly organized and self-motivated in independent tasks.</li></ul><br>
<p></p>
<p>
By enabling flexibility in how we work and prioritizing employee wellness, we empower our team to do and be their best. Our benefits package includes health, dental, vision, life, disability insurance, retirement plan, paid time off, and paid holidays.
</p><p>RLDatix is an equal opportunity employer and is committed to ensuring a fair and consistent recruitment process in accordance with UK law, including the Equality Act 2010. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.
</p><p>As part of RLDatix&rsquo;s commitment to the inclusion of all qualified individuals, we ensure that persons with disabilities are provided reasonable accommodation in the job application and interview process. If reasonable accommodation is needed to participate in either step, please don&rsquo;t hesitate to send a note to accessibility@rldatix.com.
</p><p>All offers of employment are subject to the successful completion of background checks. Any personal data provided in your application will be processed in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). By submitting your application, you consent to the processing of your personal data for recruitment purposes.</p></div>

HR & Admin Officer

MedStar Health

<div>About this Job:
<p><b>
Summary of Position:</b></p><p>
Are you a highly organized healthcare professional with experience in medical billing, reporting, and administrative operations? MedStar Medical Group is seeking an Office Administrative Coordinator to support our Cardiac Electrophysiology (EP) team in Northern Virginia.</p><p></p><p><br>
This role serves as a critical operational resource for physicians, advanced practice providers, and leadership by coordinating administrative functions, supporting departmental billing processes, managing reports and data, and ensuring efficient day-to-day operations across multiple locations. The ideal candidate is detail-oriented, technologically savvy, and thrives in a collaborative healthcare environment.</p><p></p><p><br>
This position primarily supports our Fairfax office and will occasionally travel to MedStar Washington Hospital Center as needed to support departmental operations and collaborate with providers and staff. Hybrid and remote work opportunities may be available based on departmental needs and business requirements.</p><p></p><p><b><br>
Primary Duties and Responsibilities:</b></p><ul><li>
Coordinate day-to-day administrative operations for the Cardiac EP department, including scheduling meetings, managing correspondence, maintaining records, supporting departmental projects, and assisting with provider and staff-related activities.</li><li>
Support department-based billing functions by reviewing documentation for completeness, verifying coding and charge information, following up on missing information, and helping ensure timely and accurate billing processes.</li><li>
Generate, analyze, and distribute reports, statistical data, and operational metrics while utilizing Microsoft Excel and other systems to support departmental decision-making and performance monitoring.</li><li>
Serve as a liaison between physicians, advanced practice providers, leadership, internal departments, and external vendors to ensure effective communication, coordination, and problem resolution.</li><li>
Assist with patient-related administrative functions, medical records management, test result coordination, supply management, budgeting activities, and other operational initiatives that support exceptional patient care.</li></ul><p><b>
Minimal Qualifications:</b></p><ul><li>
High School Diploma or GED required.</li><li>
Associate degree in Business, Accounting, Secretarial Studies, or a related field is preferred.</li><li>
Progressively responsible administrative experience required.</li><li>
Previous medical billing experience strongly preferred.</li><li>
Working knowledge of ICD-10 and CPT coding preferred.</li><li>
Strong Microsoft Excel skills, including experience generating reports, analyzing data, and maintaining spreadsheets.</li></ul><br>
<p></p>
This position has a hiring range of : USD $49,192.00 - USD $87,422.00 /Yr.</div>

Office Administration Coordinator - Cardiac Electrophysiology (EP)

Prime Healthcare Services

<b>Overview:</b><br>
Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 54 hospitals and has more than 360 outpatient locations in 15 states providing more than 3.0million patient visits annually. It is one of the nation’s leading health systems with over 60,000 employees and physicians. Twenty-one of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team!
<br><br>
<b>Responsibilities:</b><br>
The Staff Assistant will perform a wide variety of office and clerical duties of moderate complexity. This position is distinguished from clerical positions such as a Receptionist or Administrative Assistant by its more varied and assorted document preparation and administrative duties in support of the business office operations. Staff Assistant may performing various administrative, secretarial and clerical duties. Understands and follows the organization’s policies, procedures and standards. Is an independent worker, meeting the day-to-day needs.
<br><br>
<b>Qualifications:</b><br>
EDUCATION, EXPERIENCE, TRAINING
<br><br>
1. High School Graduate required
<br><br>
3. Three years of clerical/office experience preferred
<br><br>
4. Ability to communicate in English, both verbally and in writing
<br><br>
5. Excellent presentation and interpersonal skills
<br><br>
<b>Employment Status:</b> Full Time Shift: Days Equal Employment Opportunity:
<br><br>
Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf
<br><br>
#LI-JC5

Staff Assistant

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