healthcare facility administrator

UChicago Medicine

<div>Job Description:

Be a part of a world-class academic healthcare system at UChicago Medicine Ingalls Memorial Hospital as a Hospital Operations Administrator in the Patient Care Services department. Here, you will provide specialized clinical consulting and administrative support across all departments for the Hospital. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area. 
The Hospital Operations Administrator serves as the lead on-site administrative and clinical manager on the evening, night, weekend and holiday shifts. The position assures all of the Hospital departments operate efficiently during the off shifts by working closely with the administrative and management staff, physicians, nurses, patients and their families. The position requires a working knowledge of the overall operation of the Hospital, efficient Patient Throughput, Crisis Intervention, Conflict Resolution, Excellent Interpersonal Communication Skills. A high level of personal integrity and accountability are required. 
Essential Job Functions<ul><li>
Serves as final clinical authority in processing patient/concerns/issues/complaints on the evening, night and weekend &amp; holiday shifts.</li><li>
Guides staff on completion of reports &amp; distributes reports to clinical leadership as appropriate. Completes and distributes appropriate reports to the clinical director and manager of the area involved in any type of occurrence, and senior management when necessary.</li><li>
Has final management authority over all the Hospital's departments on evening, night, weekend and holidays shifts in the absence of regular department management.</li><li>
Works closely with the Emergency Dept., Bed Access, Admitting, Staffing Resource Office, individual Nursing Units, and Operating Room &amp; Outpatient Clinics to assure patients are assigned beds &amp; transferred appropriately. Functions as facilitator to implement &amp; expedite bed placement. Follow-up with all departments as a means to maximize efficiency &amp; to drive &amp; expedite the Throughput process. Tracks the status of beds and patient waiting time in EDs. Participates in discussions when the ED is considering going on bypass.</li><li>
Attends all emergency situations in the Hospital &amp; provides administrative assistance &amp; support as well as providing critiques of effectiveness of emergency responses. Directs bed management meetings during assigned hours &amp; follows up to facilitate timely throughput.</li><li>
Serves as on-site administration of the Hospital during evening, night, weekend &amp; holiday shifts. Alerts Senior Leadership, Public Affairs &amp; Media Relations personnel regarding Hospital News Events. Provides assistance to staff as needed.</li><li>
Directs &amp; assists the Disaster response in accordance with Hospital policies. Acts as HICS Commander until designated person arrives.</li><li>
Takes a proactive role in the Process Improvement initiatives of the Hospital by monitoring compliance across depts. Analyzes problems &amp; occurrences within the Hospital &amp; takes accountability for solutions. Communicates information effectively. Acts as a positive agent for change.</li><li>
 Maintains knowledge of age-specific physical &amp; psychological needs of neonatal, pediatric, adolescent, adult, &amp; geriatric patients.</li></ul>
Required Qualifications<ul><li>
Graduation from an accredited school of nursing with a Bachelor's of Science in Nursing (BSN)</li><li>
Must hold a current RN Licensure State of Illinois Department of Professional Regulation or valid temporary permit to practice nursing in the State of Illinois.</li><li>
Must hold a current Basic Life Support certification from the American Heart Association (Healthcare Provider Recognition).</li><li>
Must have at least 3 years of RN experience in an acute care setting.</li></ul> 
Preferred Qualifications<ul><li>
Master's degree</li><li>
Prior administration experience</li></ul> 
Position Details<ul><li>
Job Type/FTE: Registry (0.10); 8-hour shifts</li><li>
Shift: Rotate (3 pm-11 pm and 11 pm- 7am) Every other weekend/holidays (7pm-7am)</li><li>
Unit/Department: Administrative Coordinators
</li><li>CBA Code: Non-Union</li></ul> 
<div></div>
Why Join Us:
<div>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</div><div></div><div> 
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.</div><div></div><div> 
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</div><div></div><div> 
Must comply with UChicago Medicine&rsquo;s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.</div><div></div><div> 
Compensation &amp; Benefits Overview</div><div></div><div> 
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</div><div></div><div> 
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</div><div></div><div> 
Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.</div></div>

Hospital Operations Administrator (HOA), Registry, Rotate

Villa Healthcare

<div>Ambassador, A Villa Center is seeking an Assistant Administrator to join their team! The Assistant Administrator assists the Administrator of the facility with overall facility management, profitability, patient care and business decisions in all aspects related to operations. As an Assistant Administrator, you will understand the clinical and business aspects of running a long-term care nursing facility.

Assistant Administrator Duties and Responsibilities:
<ul>
<li>Assists the Administrator with managing the day-to-day operations of the facility and keeps the organization on track for its long-term goals and assigned budgets.</li>
<li>Assists in development of facility annual budget, managing the day-to-day operations of the facility, and keeping the organization on track for its long-term goals and assigned budgets.</li>
<li>Assists with census development, management of accounts receivable and collections, maximization of Net Operating Income, resident/patient care, state and federal survey compliance, positive employee relations, low employee turnover, a positive return on investment, an effective business plan and implementation of core programs.</li>
<li>Completes rounds of entire facility premises at least daily to ensure compliance with all policies, procedures, and regulations.</li>
<li>Ensures facility operates in compliance with all local, state, and federal regulations.</li>
<li>Assists with the placement of prospective residents to ensure that residents&rsquo; physical, mental and psychosocial needs are met by the facility and who meet the financial requirements.</li>
<li>Knows Resident Rights. Help the residents/patients exercise and/or protect their rights.</li>
<li>Investigates resident/patient complaints.</li>
<li>All other duties, as assigned.</li>
</ul>
Assistant Administrator Qualifications and Skills:
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Analytical and problem-solving skills.</li>
<li>Be able to effectively communicate with a diverse range of audiences and settings: properly handle emotional situations, manage resources to accomplish resident care objectives, assess operational, staffing, and fiscal needs, analyze complex written documents, and work long and irregular hours.</li>
<li>Ability to read, write, speak, and understand English.</li>
</ul>
Assistant Administrator Education and Experience:
<ul>
<li>Licensed Nursing Home Administrator by the state in which the facility is located.</li>
<li>Bachelor&rsquo;s degree required. Master's degree preferred.</li>
<li>Prior experience as a leader in a Skilled Nursing Facility.</li>
</ul>
Physical Requirements:
<ul>
<li>Must be able to adapt to flexible work schedule and occasional overnight travel.</li>
<li>Must be available up to 24 hours a day for on-call/emergencies support.</li>
<li>Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of a mechanical devices is required.</li>
</ul>
Villa Healthcare Benefits:
<ul>
<li>Daily Pay &amp; Competitive Compensation</li>
<li>401(k) with company match</li>
<li>Blue Cross Blue Shield Medical insurance.</li>
<li>Dental, Vision, and Disability insurance</li>
<li>Innovative Training Programs</li>
<li>Access to Villa Perks, an Employee Discount Program!</li>
<li>Opportunity for Growth and Advancement</li>
<li>Paid Time Off</li>
</ul>
Apply to join a growing team today!

SHARED CODE OF CONDUCT:

B.E.T.T.E.R. is Villa&rsquo;s Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa&rsquo;s B.E.T.T.E.R. standards every day. Be Welcoming to All, Establish a Relationship, Trust &amp; respect, Teamwork, Engage &amp; Communicate &amp; Recognize.

Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.</div>

Assistant Administrator

Frontier Life Line Hospital

The incumbent should be a MALE OR FEMALE CANDIDATE ABOVE 40 YEARS OLD WHO WORKED IN HOSPITAL FACILITY AND HOUSEKEEPING ONLY. CANDIDATES WITH HOTEL EXPERIENCE WILL NOT BE CONSIDERED. PLEASE DO NOT WASTE YOUR TIME IN SENDING YOUR CV/RESUME TO US AS IT WILL NOT BE ENTERTAINED.EXCELLENT KNOWLEDGE IN HOSPITAL OT/ICU/WARDS/LAB/CATHLAB AREAS FOR CLEANING AND MAINTENANCE AND FUMIGATION, THOSE CANDIDATES WILL BE GIVEN A BETTER START.Further, the candidates are required to possess the below mentioned qualities and exposure without any compromise.<ul><li>Sterile Area Maintenance &amp; Hygiene Supervision</li><li>Ensure 100% compliance with hospital infection control protocols in all sterile zones including OT, Cath Lab, ICUs, Labs, and Dressing Rooms.</li><li>Monitor daily cleaning, disinfection, and sterilization schedules in coordination with Nursing and Housekeeping teams.</li><li>Fumigation and Disinfection Management</li><li>Plan and execute routine fumigation of Operation Theatres, Cath Lab, ICUs, and other critical areas.</li><li>Maintain detailed records of fumigation cycles, chemical usage, and validation reports for audit and NABH compliance.</li><li>Chemical and Material Knowledge</li><li>Possess thorough knowledge of cleaning and disinfectant chemicals (Bacillocid, Virkon, Lysol, etc.) and their proper dilution ratios.</li><li>Train housekeeping staff on safe handling, storage, and usage of all chemicals.</li><li>Linen and Laundry Management</li><li>Oversee end-to-end linen management &mdash; usage tracking, collection, washing, sterilization, distribution, and condemnation.</li><li>Ensure adequate stock of clean linen in all patient care areas, and timely replenishment through in-house or outsourced laundry services.</li><li>Housekeeping and Sanitation Oversight</li><li>Supervise manpower deployment for all hospital zones including OPD, wards, administrative areas, and external premises.</li><li>Conduct daily inspections to ensure cleanliness, odour-free environment, and compliance with hygiene standards.</li><li>Vendor Coordination and Contract Management</li><li>Liaise with facility management vendors for housekeeping, pest control, laundry, and waste disposal services.</li><li>Ensure vendors meet performance benchmarks, timely renewals, and adherence to hospital quality norms.</li><li>Waste Management and Environmental Safety</li><li>Oversee biomedical waste segregation, storage, and disposal in compliance with statutory regulations.</li><li>Coordinate with the Infection Control Committee to ensure zero non-conformities in audits.</li><li>Inventory Control and Cost Optimization</li><li>Maintain updated inventory of cleaning materials, chemicals, tools, and consumables.</li><li>Ensure economical usage, timely procurement, and prevention of wastage or pilferage.</li><li>Team Supervision and Training</li><li>Lead, train, and motivate housekeeping and support staff to maintain discipline, punctuality, and performance.</li><li>Conduct regular refresher training on infection control, personal hygiene, and patient area etiquette.</li><li>Audit and Reporting Responsibilities</li><li>Prepare daily, weekly, and monthly reports on facility maintenance, cleaning audits, and fumigation schedules.</li><li>Participate in NABH/internal audits and implement corrective and preventive actions (CAPA) as required.</li></ul>Job Types: Full-time, PermanentPay: From &#8377;35,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

HOSPITAL FACILITY MANAGER

Emerald Nursing and Rehab Omaha

<div>Business Office Manager-LTC

Job Title: Business Office Manager

Location: Omaha, NE

Department: Administration

Reports to: Administrator

Job Summary:

Effectively lead the Business Office and ensure timely and accurate billing, financial accountability and other assigned business operations.

Work Environment:

Office setting within a skilled nursing facility.

Responsibilities:
<ul>
<li>Timely establish financial accountability at every admission</li>
<li>PASARR screenings</li>
<li>Resolve pending cases for government payor coverage</li>
<li>Bill Medicaid &amp; Medicare for all covered services provided</li>
<li>Bill VA and Hospice for all covered services provided</li>
<li>Monthly close of SNF books</li>
<li>Manage resident trust accounts</li>
<li>Effectively manage budgeting, performance and policies within the department</li>
</ul>
Qualifications:
<ul>
<li>Associates Degree in Accounting, Healthcare Administration, or Business Management or High School Diploma with INSERT PREFERENCHE HEREof Business Office experience in and/or related to healthcare billing.</li>
<li>Current knowledge of accounts receivable management, basic accounting procedures, insurance/third party billing procedures &amp; computerized office system operations.</li>
<li>Experience in healthcare, skilled nursing facility, or assisted living community with Medicare/Medicaid billing procedures- Preferred.</li>
</ul>
Benefits:
<ul>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>401K</li>
</ul>
<ul><li>PTO Plan</li></ul></div>

Temporary or Part Time Business Office Manager

Sinceri Senior Living

Perks and Benefits*: 
<ul>
<li>Employee Referral Bonus of $1,000</li>
<li>Sinceri Senior Living Discount Marketplace</li>
<li>Access to earned wages prior to payday</li>
<li>Generous PTO Plan</li>
<li>Career Development</li>
<li>Length of Service Bonus Program</li>
<li>Affordable Medical, Dental, Vision, Supplemental Benefits</li>
<li>401K Retirement Plan</li>
</ul>
Oh, and did we mention an amazing Team Environment?
 
<ul>
<li>Some benefits may vary depending on position and employment status</li>
</ul>
Minimum Eligibility Requirements: 
<ul>
<li>Licensed Practical Nurse (LPN or LVN) with a strong senior living background</li>
<li>Current and active state license in good standing</li>
<li>Previous supervisory or management experience in a related healthcare setting</li>
<li>Ability to build effective relationships with residents, family members, and staff</li>
<li>Strong documentation skills</li>
<li>Proficient in developing systems for monitoring resident health conditions and ensuring efficient and safe delivery of care</li>
<li>Excellent organizational skills and ability to prioritize tasks to accommodate fluctuating resident and facility needs</li>
<li>Professional representation of the facility and a positive demeanor</li>
<li>Experience in training and staff development</li>
</ul>
Essential Functions: 
<ul>
<li>Collaborate with the Administrator in hiring, supervising, evaluating, and providing progressive discipline for all care staff</li>
<li>Develop and monitor work schedules for Caregivers and Nursing staff to ensure optimal staffing levels for quality resident care</li>
<li>Serve as a member of the facility management team and act as Administrator in their absence</li>
<li>Assist with marketing responsibilities and build networks with healthcare community referral sources</li>
<li>Provide training to staff on health-related topics and maintain training records</li>
<li>Act as a role model for professional appearance, communication, and conduct</li>
<li>Oversee the resident assessment process and ensure accurate and updated service plans</li>
<li>Coordinate resident and family care conferences</li>
<li>Serve as a liaison between residents, families, and physicians regarding healthcare issues</li>
<li>Monitor and evaluate changes in resident condition, implement effective interventions, and document accordingly</li>
<li>Perform skilled nursing tasks as per policy and state law</li>
<li>Ensure safe and accurate medication management, maintaining proper documentation and storage</li>
<li>Implement systems to monitor resident health concerns, such as weight and nutrition, skin integrity, mobility, fall management, and challenging behaviors</li>
<li>Maintain an adequate inventory of healthcare supplies and equipment, following facility protocols for purchasing</li>
<li>Monitor the Alert Charting system and review Resident Health Records for compliance and quality standards</li>
<li>Demonstrate courtesy, gentleness, and effective communication techniques when interacting with residents</li>
<li>Provide resident care in a safe and dignified manner, always upholding resident dignity, choice, and respect</li>
<li>Stay updated on current OSHA and state regulations and ensure facility compliance with resident care and nursing functions</li>
</ul>
#LI-C1
 
Why You Should Work With Us: 
As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 6th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.
 
Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!
 
Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered.

Health Services Director

Bitterroot Health

Are you ready to work where breathtaking mountain views meet exceptional care?
 
At Bitterroot Health, we combine the beauty of Montana's Bitterroot Valley with our commitment to high-quality, personalized healthcare.
 As the largest employer in Ravalli County, Bitterroot Health is deeply woven into the fabric of the Bitterroot Valley, offering accessible care and building lasting relationships with our neighbors.
 Nestled between the Bitterroot and Sapphire Mountains, our location offers not only rewarding careers but also a lifestyle enriched with outdoor adventures, from hiking to fishing, in one of Montana's most stunning regions.
 Our Employee Connections & Wellness Team is dedicated to supporting our staff by providing resources and activities that promote occupational, physical, emotional, social, and inclusionary well-being. We believe that your happiness is key to success, which is why we also host regular employee gatherings to foster community and connection.
 Grow with us! From tailored pathway training in nursing, laboratory, and surgical departments to scholarships and tuition reimbursement, we are invested in your success.
 Join a team recognized for excellence! See for yourself HERE! Named a 2025 top 20 in the nation Critical Access Hospital by the National Rural Health Association. Voted 'Bitterroot’s Best Employer' in 2022 and 2023, we were also honored as the #1 Employer of Choice for large companies in Montana in 2022.
 
If you're passionate about making a difference in healthcare while enjoying the unmatched beauty of Montana, Bitterroot Health is the place for you. Discover the rewarding career you deserve—apply today!
 
Learning Management System (LMS) Administrator/Training Coordinator opportunity in beautiful Hamilton, Montana!!
 Bitterroot Health is seeking candidates to fill an LMS Administrator/Training Coordinator position in our Human Resources Department. The LMS Administrator/Training Coordinator is responsible for the administration, maintenance, and optimization of the organization's LMS. This role ensures that employees have access to required training, facilitates compliance tracking, and supports educational initiatives within the healthcare facility. The LMS Administrator/Training Coordinator collaborates with HR, clinical educators, and department leaders to enhance employee learning and development. They are also responsible for the day-to-day operations of Bitterroot Health’s training programs, which may include scheduling classes for internal and external customers, developing curriculum, coordinating instructors, etc.
 
Minimum Qualifications: 
<ul>
<li>Education: Bachelor’s degree in human resources, Education, Information Technology, or a related field preferred.</li>
<li>Experience: Experience in LMS administration, preferably in a healthcare setting.</li>
</ul>
Schedule: Full-time, 40 hours/week
 Benefits: This position is eligible for the full benefit package
 
For benefits overview, click here.
 
Bitterroot Health is a non-profit organization and is proud to be an Equal Opportunity Employer

Learning Management System Administrator/Training Coordinator (102325.2) FULL TIME

Advocate Healthcare of East Boston

<div>The Center at Advocate is a dedicated care facility committed to providing a safe, comfortable, and supportive environment for our residents. We are seeking a dedicated and skilled Maintenance Assistant Director to join our team and help maintain our facility to the highest standards of safety, comfort, and cleanliness.

Job Overview: 
The Maintenance Assistant Director will assist in overseeing the daily operations of the facility's maintenance department, ensuring that the physical environment is properly maintained and safe for both residents and staff. This role requires a proactive approach, leadership abilities, and a strong understanding of the maintenance needs specific to a healthcare setting.

Key Responsibilities:
<ul>
<li>Assist the Maintenance Director in managing the overall maintenance operations, including regular inspections and preventive maintenance schedules.</li>
<li>Supervise, train, and support the maintenance staff, ensuring efficient operation and compliance with health and safety regulations.</li>
<li>Ensure the timely completion of repair requests, addressing issues related to plumbing, electrical systems, HVAC, and general facility maintenance.</li>
<li>Assist in managing the maintenance budget, ordering supplies, and maintaining inventory of materials and equipment.</li>
<li>Oversee the facility&rsquo;s compliance with local, state, and federal regulations related to building maintenance and safety standards.</li>
<li>Ensure the building, grounds, and equipment are maintained in a safe, clean, and efficient condition.</li>
<li>Assist in conducting safety drills and ensuring the facility is up to code regarding fire prevention and emergency systems.</li>
<li>Participate in the preparation of facilities for inspections and audits by regulatory bodies.</li>
<li>Respond to emergency maintenance requests as needed, including after-hours coverage.</li>
<li>Maintain effective communication with the Nursing Home Administrator, department heads, and staff to ensure smooth operations.</li>
<li>Assist in preparing reports related to maintenance activities, repairs, and budget updates.</li>
</ul>
Qualifications: 

<ul>
<li>High school diploma or equivalent (required); Associate&rsquo;s or Bachelor&rsquo;s degree in Facilities Management or related field (preferred).</li>
<li>Minimum of 3-5 years of experience in maintenance management, with at least 2 years in a healthcare or long-term care setting (preferred).</li>
<li>Strong knowledge of maintenance systems including plumbing, electrical, HVAC, and general repairs.</li>
<li>Experience in managing or supervising a team, with excellent leadership and interpersonal skills.</li>
<li>Basic understanding of relevant safety, health, and regulatory standards in healthcare environments.</li>
<li>Ability to work independently, prioritize tasks, and manage time effectively.</li></ul></div>

Maintenance Assistant Director – Nursing Home

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