healthcare office manager

Kailo Health Inc.

Job Title: Office Manager &ndash; Medical ClinicJob Overview We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative and operational functions of our medical clinic. This role is critical in ensuring efficient workflows, maintaining compliance, supporting staff productivity, and delivering an exceptional patient experience.The ideal candidate is a strong leader with excellent communication skills, the ability to multitask in a fast-paced healthcare environment, and a solid understanding of clinic operations.Key Responsibilities<ul><li>Oversee daily clinic operations, including front desk coordination, multi-line phone systems, and provider scheduling</li><li>Supervise and support administrative staff; provide training, performance feedback, and workflow optimization</li><li>Ensure efficient patient flow and a high standard of customer service</li><li>Supervise billing operations, including claims submission, follow-ups, insurance verification, and coordination with billing staff or third-party billing companies</li><li>Manage vendor relationships, including contract negotiation, supply ordering, invoice processing, and service coordination</li><li>Maintain accurate and compliant filing systems, including medical records and administrative documentation</li><li>Coordinate staff meetings, trainings, and clinic events to ensure smooth execution</li><li>Support HR functions including onboarding, employee records management, and staff development initiatives</li><li>Monitor office efficiency and implement process improvements to enhance productivity and compliance</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience in office management, preferably in a medical or healthcare setting</li><li>Strong leadership skills with experience supervising and motivating teams</li><li>Excellent communication skills with professional phone etiquette and patient-focused service</li><li>Strong organizational and multitasking abilities in a fast-paced environment</li><li>Experience in calendar management and scheduling coordination</li><li>Knowledge of vendor management, contract negotiation, and supply chain coordination</li><li>Familiarity with medical billing processes, insurance workflows, and EMR systems</li><li>Experience in HR processes including onboarding and employee record management</li></ul>Why Join Us? Join a collaborative and patient-focused team where your leadership will directly impact the efficiency and success of our clinic. You will play a key role in creating a structured, welcoming, and high-performing environment for both staff and patients.Pay: $25.12 - $30.25 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Office Manager

Optimize U Memphis

Overview We are seeking a dedicated and skilled Office Manager to join our team. We treat women and men by optimizing their hormones. We also focus on workout recovery. The ideal candidate will play a crucial role in providing high-quality patient care and administrative support within a fast-paced medical environment. This position requires an understanding of medical terminology, patient service, and the ability to work effectively in an outpatient setting. Experience in customer care and marketing is highly desirable.Responsibilities<ul><li>Assist healthcare providers with patient examinations and procedures.</li><li>Perform Billing entries.</li><li>Perform intake procedures including obtaining vital signs and medical histories.</li><li>Maintain accurate patient records using EHR systems.</li><li>Ensure compliance with safety protocols and basic life support standards.</li><li>Communicate effectively with patients regarding their care and treatment plans.</li><li>Manage scheduling, appointments, and follow-up calls for patients.</li><li>Assist in the coordination of care for patients in the clinic setting.</li><li>Assist in marketing, client acquisition and retention.</li></ul>Requirements<ul><li>Proven experience as a Office Manager or in a similar role preferably within healthcare settings such as clinics or hospitals.</li><li>Knowledge of medical terminology.</li><li>Familiarity with EMR systems and basic life support certification.</li><li>Strong patient service skills with the ability to communicate effectively with diverse populations.</li><li>Ability to perform intake duties including taking vital signs and understanding medication administration protocols.</li><li>Join us in making a difference in patient care while advancing your career in the medical field!</li></ul>Pay: $23.00 - $28.00 per hourWork Location: In person

Jarrell Family Dentistry

<div>Company:
<div></div>
Overview:
<h2 class="jobSectionHeader">Dental Office Manager &ndash; Job Description</h2>
Job Title: Dental Office Manager
Location: Jarrell, Texas 
Employment Type: Full-Time<h3 class="jobSectionHeader">
Job Summary</h3>
The Dental Office Manager is responsible for overseeing the daily administrative operations of the dental practice. This role ensures efficient office workflow, excellent patient experience, proper staff coordination, and financial performance of the practice. The Office Manager serves as the primary point of contact for administrative staff and supports clinical staff to ensure smooth practice operations.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Office Operations<ul><li>
Manage daily operations of the dental office to ensure efficiency and organization.</li><li>
Oversee appointment scheduling, patient flow, and front desk operations.</li><li>
Maintain office policies and procedures.</li><li>
Ensure compliance with HIPAA, OSHA, and other regulatory requirements.</li></ul>
Staff Management<ul><li>
Supervise and support front office staff and administrative team.</li><li>
Coordinate hiring, onboarding, training, and performance evaluations.</li><li>
Create and manage staff schedules and coverage.</li><li>
Foster a positive, professional work environment.</li></ul>
Patient Relations<ul><li>
Ensure high levels of patient satisfaction and customer service.</li><li>
Handle patient concerns, complaints, and escalations professionally.</li><li>
Monitor patient communication including calls, emails, and reminders.</li></ul>
Financial Management<ul><li>
Oversee billing, insurance verification, and claims processing.</li><li>
Monitor accounts receivable and collections.</li><li>
Manage office budgets, financial reporting, and supply costs.</li><li>
Coordinate with insurance companies and ensure accurate patient billing.</li></ul>
Administrative Duties<ul><li>
Maintain patient records and office documentation.</li><li>
Manage vendor relationships and order office supplies.</li><li>
Track productivity metrics and prepare operational reports.</li><li>
Implement systems to improve office efficiency and profitability.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
High school diploma or equivalent required; Associate or Bachelor&rsquo;s degree preferred.</li><li>
2&ndash;5 years of experience in dental office management or healthcare administration.</li><li>
Knowledge of dental practice management software.</li><li>
Understanding of dental insurance, billing, and coding procedures.</li><li>
Strong leadership, organizational, and communication skills.</li></ul><h3 class="jobSectionHeader">
Skills &amp; Competencies</h3><ul><li>
Leadership and team management</li><li>
Patient service and conflict resolution</li><li>
Financial and billing knowledge</li><li>
Multitasking and time management</li><li>
Attention to detail</li><li>
Problem-solving and decision-making</li></ul><h3 class="jobSectionHeader">
Work Environment</h3><ul><li>
Fast-paced dental office setting</li><li>
Primarily desk and administrative work with occasional interaction with clinical staff and patients</li><li>
Standard office hours with occasional extended hours if needed</li></ul><h3 class="jobSectionHeader">
Benefits</h3><ul><li>
Health, dental, and vision insurance</li><li>
Paid time off</li><li>
Retirement plan</li><li>
Continuing education opportunities</li><li>
Employee discounts on dental services</li></ul>
Essential Functions: 
<div></div>
Additional Eligibility Qualifications: 
<div></div>
Pay Range: USD $35.00 - USD $40.00 /Hr.</div>

Skin.Theory Houston

SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.Position OverviewThe Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.The goal of this position is simple:Create structure, strengthen accountability, and support scalable growth.Core ResponsibilitiesFinancial &amp; Administrative CoordinationOversee biweekly payroll processing and verify provider commission calculations prior to submission Track PTO balances and timekeeping accuracy Coordinate financial documentation and reporting for the CPA Maintain invoice tracking and vendor payment schedules Prepare partner distribution summaries for ownership review Approve refunds within policy guidelines and escalate larger requests Ensure monthly reporting and financial summaries are completed by the 10th of each month Maintain accurate bookkeeping records and assist with budget trackingHR &amp; Compliance OversightMaintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance Maintain MSDS binder and equipment maintenance logs Coordinate annual Medical Director documentation and compliance requirements Maintain employee records and training documentation Facilitate monthly team meetings and coordinate quarterly performance evaluations Support employee onboarding, training, and development Ensure clinic SOPs are reviewed and updated annuallyInventory &amp; Cost ControlConduct weekly inventory audits and injectable counts Monitor product expiration dates and investigate discrepancies Forecast quarterly product orders based on patient demand trends Track monthly cost of goods sold (COGS) and report findings to ownership Coordinate with vendors on pricing, supply orders, and product availabilityMarketing &amp; Growth SupportAttend weekly marketing coordination meetings with leadership Ensure quarterly promotions are finalized at least 30 days prior to launch Coordinate internal rollout plans before campaigns go live Track provider KPIs including service revenue, rebook rate, and retail attachment rate Deliver monthly KPI performance summaries to ownershipOperations &amp; Systems ManagementOversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes Supervise administrative staff and provide training, coaching, and performance feedback Maintain Zenoti accuracy and reporting integrity Identify scheduling inefficiencies and improve patient flow Ensure facility maintenance issues are resolved within 48 hours Manage vendor relationships and supply coordination Maintain an organized and accessible SOP library Ensure patient records and documentation are maintained according to confidentiality and compliance standardsRequired Qualifications3+ years office management experience in a medical, dental, aesthetics, or healthcare setting Experience coordinating payroll and working with a CPA or bookkeeper Experience managing inventory systems and vendor relationships Strong financial organization skills and proficiency in Excel or financial tracking tools Experience using practice management software (Zenoti preferred) Strong leadership and communication skills with the ability to hold teams accountable Ability to manage multiple priorities in a fast paced clinical environmentPreferred QualificationsExperience in medical aesthetics, dermatology, or cosmetic practice Experience tracking and reporting operational KPIs Experience implementing operational improvements or system optimization Demonstrated history of measurable success in previous rolesCandidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.Ideal Candidate ProfileHighly organized and systems oriented Comfortable enforcing standards and operational policies Financially disciplined with strong attention to detail Calm under pressure in a clinical setting Growth minded and proactive Able to clearly articulate past results using dataExamples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.Interview ProcessFinal stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.Pay: $26.00 - $32.00 per hourExpected hours: 25.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul>Coordinating payroll for employees Tracking PTO or timekeeping discrepancies Managing vendor invoices or expenses Preparing reports for a CPA or accountant None of the above<ul><li>What level of experience do you have managing inventory?</li></ul>I managed inventory audits and tracked discrepancies I assisted with inventory tracking I occasionally helped with inventory counts I have no inventory management experience<ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul>Very comfortable &ndash; I regularly track KPIs and create reports Comfortable &ndash; I track numbers but rarely build reports Basic spreadsheet use only Little or no spreadsheet experience<ul><li>What experience do you have supervising or managing staff?</li></ul>I have managed staff and conducted performance discussions I have supervised staff but did not lead evaluations I have worked on a team but did not supervise others I have not supervised employees<ul><li>Which industries have you worked in? (Select all that apply)</li></ul>Medical spa or aesthetics clinic Dermatology or plastic surgery office Dental or other healthcare practice Retail or hospitality management None of the aboveWork Location: Hybrid remote in Houston, TX 77006

Office Manager – Medical Aesthetics

Smile Jobs

<div>Town Dentistry is looking for an experienced, confident, patient-centered Dental Office Manager to join our growing team.
If you love dentistry, believe in serving patients well, and want to be part of a team that holds high standards while supporting one another, we would love to connect with you!
Responsibilities:
<ul><li>Oversee daily office operations, including scheduling, patient flow, and front desk activities.</li>
<li>Develop and maintain office policies, procedures, and workflows.</li>
<li>Ensure compliance with OSHA, HIPAA, and other regulatory requirements.</li>
<li>Ensures staff maintains accurate patient records and protects patient confidentiality.</li>
</ul>
Financial &amp; Business Functions:
<ul><li>Plays an active role in office accounts receivable, accounts payable, and payroll processes.</li>
<li>Oversee insurance verification, claims submission, and follow-up.</li>
<li>Monitor practice performance metrics and prepare financial and operational reports.</li>
<li>Assist in budgeting and cost-control initiatives.</li>
</ul>
Staff Leadership &amp; Development:
<ul><li>Hire, train, and supervise front office and administrative staff.</li>
<li>Provide ongoing coaching and performance evaluation feedback.</li>
<li>Foster a positive, team-oriented environment that supports employee engagement and retention.</li>
</ul>
Patient Experience &amp; Communication:
<ul><li>Address patient concerns promptly and professionally.</li>
<li>Ensure excellent customer service from initial contact to post-treatment follow-up.</li>
<li>Coordinate with clinical staff to maintain efficient appointment scheduling and minimize wait times.</li>
</ul>
Technology &amp; Equipment Oversight:
<ul><li>Ensure practice management software is used effectively.</li>
<li>Coordinate maintenance and repair of office equipment.</li>
</ul>
Work Environment:
<ul><li>Full-time position, Monday&ndash;Friday (occasional evenings/weekends as needed).</li>
<li>Fast-paced clinical setting requiring multitasking and attention to detail.</li>
</ul>
Compensation &amp; Benefits:
<ul><li>Competitive salary based on experience.</li>
<li>Benefits include health insurance, 401k plan, paid time off, and professional development opportunities.</li>
</ul>
Qualifications, Education, and Experience:
<ul><li>Minimum 3 years of dental office or healthcare management experience or 5 years of fast paced retail and customer oriented management experience is preferred</li>
<li>A bachelor&rsquo;s degree is preferred or commensurate work experience in dental office management.</li>
<li>An understanding of financial analysis is required including exposure to a P&amp;L and office KPI&rsquo;s</li>
<li>Required computer literacy - Proficient with basic applications including MS Outlook, Teams, Word, Excel, and PowerPoint.</li>
<li>Excellent organizational, leadership, and problem-solving skills.</li>
<li>Strong interpersonal and communication abilities</li></ul></div>

Dental Office Manager

Dental Practice Partners

Job Overview We are seeking a dynamic and highly organized Dental Office Manager to lead our busy dental practice with enthusiasm and expertise. This vital role involves overseeing daily operations, managing staff, ensuring exceptional patient care, and maintaining compliance with healthcare regulations. The ideal candidate will bring a strong background in dental office management, Dental Insurance matters, and financial oversight to foster a smooth-running, patient-centered environment. Your leadership will inspire a collaborative team dedicated to delivering outstanding dental services while efficiently managing resources and practice growth.Duties<ul><li>Supervise and coordinate the daily activities of the dental office team, including reception, clinical staff, and administrative personnel</li><li>Verify insurances for patients treatements with Curve dental management software.</li><li>Manage medical/dental records, patient documentation, and ensure compliance with HIPAA regulations to protect patient privacy</li><li>Utilize Electronic Health Record (EHR) systems such as Epic or eClinicalWorks for accurate medical documentation and data management</li><li>Implement human resources policies including hiring, training, performance evaluations, and staff development</li><li>Ensure clinic operations adhere to healthcare standards such as JCAHO accreditation requirements and OSHA guidelines</li><li>Oversee clinic scheduling, patient flow, and appointment coordination to optimize patient experience and operational efficiency</li><li>Monitor managed care contracts and utilization management processes to maximize revenue streams while maintaining quality care</li><li>Maintain proficiency in dental terminology, acute care procedures, and medical administrative support functions for seamless clinic operations</li><li>Lead efforts in budgeting, financial management, and resource allocation to support sustainable practice growth</li></ul>Skills<ul><li>Proven experience in dental office management or healthcare management with strong supervisory skills</li><li>Extensive knowledge of medical office systems such as Curve, Eaglesoft, or Dentrix,</li><li>Expertise in fiscal management including budgeting, financial reporting, billing practices, and managed care negotiations</li><li>Familiarity with HIPAA regulations, medical records management, and healthcare compliance standards like JCAHO</li><li>Strong understanding of Dental terminology related to dentistry and acute care procedures</li><li>Excellent human resources skills for staff supervision, training, conflict resolution, and team building</li><li>Ability to manage multiple priorities efficiently within a fast-paced clinical environment</li></ul>Join our vibrant team where your leadership will make a meaningful impact on patient care while fostering a positive work environment. We value energetic professionals who are passionate about healthcare excellence and eager to grow within a supportive practice dedicated to community health.Pay: $22.63 - $27.25 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Must have dental experience. </li></ul>Experience:<ul><li>Dental office: 3 years (Required)</li></ul>Work Location: In person

Dental office Receptionist

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Office Manager – Medical Aesthetics

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Dental Office Manager