healthcare operations coordinator

Excellas Clinics Pvt Ltd

Operations Executive-Corporate Health Check-ups/OPDDepartment: OperationsDesignation: Operations ExecutivesLocation: DombivliReporting To: Centre HeadExperience: 1-5 years (Healthcare/Diagnostics preferred)Job Summary:The Operations Executive is responsible for the end-to-end coordination and execution of corporate health check-up programs, ensuring a seamless experience for corporate clients and theiremployees. This includes managing client coordination, floor operations, housekeeping, billing, doctor/vendor management, and MIS reporting. The role is both administrative and operational and requires cross-functional coordination to maintain efficiency, service quality, and customer satisfaction.Key Responsibilities:1) Corporate Health Check-Up Coordination<ul><li>Act as a single point of contact for corporate &amp; health Aggregators</li><li>Coordinate health check-up schedules at the diagnostic centre or onsite at the corporate location.</li><li>Share health check-up packages, consent forms, and information kits with clients.</li><li>Ensure smooth onboarding and registration of corporate employees.</li></ul>2) Floor Management<ul><li>Supervise daily operations on the diagnostic centre floor, ensuring:</li></ul>&sect; Smooth patient/client flow from registration to consultation to sample collection.&sect; Proper signage and directions are maintained.&sect; Minimal waiting time for corporate patients.<ul><li>Coordinate between departments (OPD, pathology, radiology, etc.) for efficient service delivery.</li></ul>Housekeeping &amp; Facility Hygiene<ul><li>Monitor housekeeping staff for cleanliness in all patient-access areas.</li><li>Ensure consultation rooms, sample collection areas, restrooms, and waiting areas are sanitized and well-maintained.</li><li>Ensure proper waste disposal as per biomedical waste norms.</li><li>Check that breakfast and water arrangements are hygienically maintained.</li></ul>Breakfast &amp; Hospitality Management<ul><li>Coordinate the availability of appropriate breakfast/snack options for fasting client/patients</li><li>Ensure food is served in a hygienic and timely manner after fasting tests.</li><li>Liaise with the catering vendor or in-house kitchen to manage inventory and timely service.</li></ul>Billing &amp; Accounts Coordination<ul><li>Ensure accurate billing is done for individual and bulk corporate health check packages.</li><li>Generate invoices and share them with the corporate accounts team as per agreed formats.</li><li>Maintain records of payments received, pending, and follow-up with clients or internal accounts team.</li><li>Coordinate with the accounts department to reconcile outstanding balances and vendor payments.</li></ul>MIS &amp; Reporting<ul><li>Maintain and update daily/weekly/monthly MIS reports on:</li></ul>&sect; Number of check-ups conducted&sect; Tests completed vs. pending&sect; Report delivery timelines&sect; Revenue collection&sect; Feedback and complaints<ul><li>Present data-driven insights to management and corporate clients.</li><li>Prepare final health check-up reports and summaries for corporate/aggregator teams.</li></ul>Doctor &amp; Medical Staff Coordination<ul><li>Ensure doctor availability as per schedule.</li><li>Coordinate with consultants, radiologists, and technicians to manage patient flow.</li><li>Ensure timely consultation and report preparation.</li><li>Address doctor concerns related to scheduling or logistics.</li></ul>Vendor Management<ul><li>Coordinate with vendors for:</li></ul>&sect; Lab supplies&sect; Stationery&sect; Housekeeping materials&sect; Breakfast/snack services<ul><li>Maintain inventory logs and ensure timely procurement.</li><li>Negotiate service levels and monitor vendor performance.</li><li>Handle vendor payments in coordination with accounts.</li></ul>IT &amp; Software Handling<ul><li>Use diagnostic/healthcare software to manage patient registration, billing, and report generation.</li><li>Ensure correct patient data entry and recordkeeping.</li><li>Report technical issues to IT support and follow up for resolution.</li></ul>Customer Experience &amp; Issue Resolution<ul><li>Collect patient feedback at the end of the visit.</li><li>Handle on-the-spot queries, complaints, or service escalations.</li><li>Provide regular updates to corporate clients during large health camps.</li><li>Take corrective actions to improve overall service delivery.</li></ul>Skills &amp; Competencies<ul><li>Strong coordination and multitasking skills.</li><li>Professional communication and client handling.</li><li>Time and resource management.</li><li>Working knowledge of diagnostic centre operations.</li><li>Basic understanding of medical terminology.</li><li>Proficiency in Excel, Google Sheets, MIS, and healthcare management software.</li><li>Attention to detail and problem-solving.</li></ul>Educational Qualifications<ul><li>Bachelor&rsquo;s degree in Healthcare Management, Business Administration, Life Sciences, or related fields.</li><li>Diploma or Certification in Hospital/Healthcare Administration is a plus.</li></ul>Work Schedule<ul><li>6 days a week, including early morning shifts (for fasting blood tests and corporate check- ups).</li><li>Occasional travel to corporate sites for health camps.</li></ul>Job Type: Full-timePay: ₹15,000.00 - ₹20,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Operations Executive

LifeStance Health

<div>At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It&rsquo;s a lofty goal; we know. But we make it happen with the best team in mental healthcare.
Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!
LifeStance Health Values<ul><li>
Belonging: We cultivate a space where everyone can show up as their authentic self.</li><li>
Empathy: We seek out diverse perspectives and listen to learn without judgment.</li><li>
Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.</li><li>
One Team: We realize our full potential when we work together towards our shared purpose.</li></ul>
Benefits 
As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&amp;D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.
Job Summary:
The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.
Compensation: $22.50 - $23.50/hour, plus quarterly bonus/incentive potential
LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant&rsquo;s sex or other status protected by local, state, or federal law.
Location: 3333 New Hyde Park Rd Suite 104, New Hyde Park, NY 11042
Duties/Responsibilities:
Operational Excellence:<ul><li>
Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.</li><li>
Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared.</li><li>
General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians.
</li><li>Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.</li></ul>
Patient Support:<ul><li>
Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes.</li><li>
Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner.</li><li>
Provide support to patients with requests via phone, email, and/or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.</li><li>
Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service.</li><li>
Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.</li></ul><ul><li>
Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance.</li><li>
Collect all in-person and telehealth co-payments and account balances at the time of service.</li><li>
Complete insurance eligibility verification and reach out to patients to resolve any issues.</li></ul>
Clinician Support:<ul><li>
Provide general clinician support &ndash; assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.</li><li>
Coordinate with clinicians pertaining to any additional patient questions.</li><li>
Support clinician schedules by auditing for appointment accuracy.</li><li>
Maintain a pleasant, secure, and motivational working environment in the Practice.</li></ul>
Required Skills/Abilities:<ul><li>
Ability to multitask and prioritize duties to support delivery of high-quality patient experience.</li><li>
Ability to work independently and as a team member.</li><li>
Strong communication skills, both written and verbal.</li><li>
Proficient in using Computer Software Applications (Microsoft Office &amp; EMRs)</li><li>
Comfortable handling sensitive and confidential Information (HIPAA)</li></ul>
Education and Experience:<ul><li>
High School or equivalent required, associates/bachelor&rsquo;s degree, preferred.</li><li>
1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.</li></ul>
Physical Requirements:<ul><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</li></ul>
#LI-SB
LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.</div>

Practice Coordinator

Archish Fertility & IVF

Job Description:We are looking for a proactive and organized Assistant Center Manager to oversee daily center operations, ensure smooth patient flow, and coordinate effectively between doctors, staff, and appointments.Key Responsibilities<ul><li>Manage day-to-day floor and center operations</li><li>Ensure smooth patient flow from registration to consultation</li><li>Coordinate doctor schedules, appointments, and patient queues</li><li>Supervise and guide the staff</li><li>Handle patient queries and escalate issues when needed</li><li>Maintain operational checklists and support inventory/consumable tracking</li><li>Facilitate communication between doctors, nurses, embryologists, and admin teams</li></ul>Requirements<ul><li>1&ndash;3 years of experience in healthcare/clinic/hospital operations</li><li>Strong communication and people management skills</li><li>Ability to multitask and handle high patient traffic</li><li>Customer-centric, organized, and detail-oriented</li></ul>Why Join Us<ul><li>Professional, patient-centric work environment</li><li>Opportunity to grow in the fertility &amp; IVF sector</li><li>Work with experienced medical and clinical teams</li></ul>Job Types: Full-time, PermanentPay: ₹30,000.00 - ₹45,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Operations Manager

ADVARISE HEATLHCARE SERVICES PVT LTD

Job Title: Nursing Coordinator &amp; Operations &ndash; Home Healthcare Company: AdvArise Healthcare Services Pvt Ltd Location: Ambattur, Chennai Job Type: Full-time | Immediate Joiners PreferredAbout the Role:AdvArise Healthcare Services is seeking a Nurse Coordinator &amp; Office Administrator to manage both Home Healthcare Operations and Office Administration. The role suits someone from a nursing background who is confident in handling staff, patients, clients, and administrative systems &mdash; along with recruiting and sourcing new nursing candidates for our growing operations.Key Responsibilities:<ul><li>Coordinate and manage Home Healthcare Staffs &amp; Patient Assignments.</li><li>Handle Client Calls, Enquiries, and Daily Case Updates.</li><li>Maintain Accounts, Attendance, and Records using Tally / Google Sheets.</li><li>Draft and manage Emails, Reports, and Documentation.</li><li>Act as the Office In charge ensuring smooth day-to-day operations.</li><li>Assist in sourcing, screening, and onboarding qualified nursing and caretaker candidates.</li><li>Support management in staff scheduling, deployment, and background verification.</li><li>Travel to clients&rsquo;, patients&rsquo;, and staffs&rsquo; locations for coordination, when required.</li></ul>Qualifications &amp; Skills:<ul><li>Nursing Qualification (Mandatory): B.Sc Nursing / GNM / DGNM / ANM / Diploma in Nursing.</li><li>Proficient in Tally, MS Office, Google Sheets, and Mailing.</li><li>Must be from Ambattur or nearby areas.</li><li>Must know to drive a two-wheeler with a valid driving licence (Travel required).</li><li>Strong communication skills in English &amp; Tamil.</li><li>Excellent coordination, sourcing, and multitasking skills.</li></ul>Work Details:<ul><li>Location: AdvArise Healthcare Services,</li></ul>Crizone Business Centre, Mounaswamy Madam St, Secretariat Colony, Venkatapuram, Ambattur, Chennai &ndash; 600053.<ul><li>Work Type: Office-Based (No Remote Work).</li><li>Timing: 9:30 AM &ndash; 6:30 PM (Monday to Saturday).</li></ul>Salary: Competitive package based on experience and performance.How to Apply: WhatsApp your Resume (No Calls): 9840012162 For Queries, Contact: 98845 55656Job Types: Full-time, Permanent, FresherPay: ₹12,000.00 - ₹15,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Flexible schedule</li><li>Health insurance</li><li>Internet reimbursement</li><li>Paid time off</li></ul>Work Location: In person

Nursing Coordinator & Operations – Home Healthcare

Hillcrest HealthCare System

<div>Overview:
<div>
Join our team as a day shift, full-time, Guest Services Coordinator in Tulsa, OK.</div><div> 
Why Join Us?</div><div> 
Thrive in a People-First Environment and Make Healthcare Better</div><div><ul><li>
Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being.</li><li>
People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.</li><li>
Make Healthcare Better: We use advanced technology to support our team and enhance patient care.</li></ul></div><div>
 Get to Know Your Team:</div><div><ul><li>
Hillcrest Hospital South is a full-service 180-bed hospital providing a wide range of inpatient and outpatient services using state-of-the-art technology in a friendly community setting. Consistent performance has helped the hospital be nationally recognized for patient safety.
</li></ul></div>Responsibilities:

The Guest Services Coordinator provides exceptional customer service and ensures smooth day-to-day operations in two key areas: the hospital information desk and the gift shop. Assists patients and visitors with directions and information, manages communication, and oversees retail operations such as inventory control, ordering, display and sales.
Qualifications:

Job Requirements:<ul><li>
High School Diploma or GED.</li><li>
Professional demeanor, adaptability and strong customer service.</li></ul>
Preferred Job Requirements:<ul><li>
Retail knowledge including inventory management and cash handling.</li></ul></div>

Guest Services Coordinator

HealthTrust

<div><h5 class="jobSectionHeader">Introduction</h5>
Do you have the career opportunities as a Warehouse Operations Coordinator you want with your current employer? We have an exciting opportunity for you to join HealthTrust Supply Chain which is part of the nation's leading provider of healthcare services, HCA Healthcare.<h5 class="jobSectionHeader">
Benefits</h5>
HealthTrust Supply Chain offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Our teams are a committed, caring group of colleagues. Do you want to work as a Warehouse Operations Coordinator where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
The Warehouse Operations Coordinator is responsible for handling administrative functions in support of a warehouse department. Support department leadership by running reports, completing transactions in Manhattan, sending email correspondence to facilities, and managing documents/paperwork. Be willing and able to help in production functions if required
Major Responsibilities:<ul><li>
Run hourly reports to check on progress of picking team to help inform appropriate times to depart trucks</li><li>
Ship confirm orders in MANH after trailers have departed</li><li>
Prepare and print Bills of Lading (BOLs) for the JB Hunt and Gill Logistics teams</li><li>
Coordinate courier pickups and track courier deliveries; communicate departures to the facilities</li><li>
Maintain copies of all placards for all facilities; generate new placards when needed</li><li>
Wave orders and manage pick tickets; report on line volume and total oLPNs</li><li>
Ensures overall success of the department by helping do whatever is needed to support leadership</li><li>
Prepare receiving documents such as ASNs</li><li>
Coordinate with carriers to schedule live-unloads or establish receiving appointments</li><li>
Assigned to support any warehouse department such as Shipping, Receiving, or Production.</li><li>
Would include other duties as assigned depending on which department the position supports</li></ul>
Education &amp; Experience:<ul><li>
High school diploma or GED Preferred</li><li>
At least one year work experience Required</li><li>
Relevant education may substitute experience requirement Preferred</li><li>
Proficiency in Microsoft Office applications Required</li></ul>
HealthTrust Supply Chain is a critical part of HCA Healthcare's strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
 
&quot;Bricks and mortar do not make a hospital. People do.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Warehouse Operations Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Warehouse Operations Coordinator

Buckeye Global

<div><h3 class="jobSectionHeader">Job Title: HR Coordinator-healthcare</h3>

Location: Onsite &ndash; New York, NY

Duration: 4+ months contract

Schedule: Mon&ndash;Fri | 9:00 AM &ndash; 5:00 PM

Job Summary:

Seeking a HR Volunteer Services Coordinator to support volunteer programs at a leading healthcare institution. This role involves interviewing and placing volunteers, managing schedules, and coordinating volunteer activities across multiple departments.

Responsibilities:
<ul>
<li>Interview, screen, and place volunteers</li>
<li>
Manage volunteer schedules and daily activities</li>
<li>
Coordinate orientations, training, and compliance requirements</li>
<li>
Support volunteer programs and departmental events</li>
<li>
Communicate with staff across multiple departments</li>
</ul>
Requirements:
<ul>
<li>2&ndash;4 years of administrative or volunteer coordination experience</li>
<li>
Strong communication and organizational skills</li>
<li>
Proficiency in Microsoft Office</li>
<li>
Comfortable working onsite in a healthcare environment</li>
</ul>
Education:
<ul><li>
High School Diploma required; Bachelor&rsquo;s preferred</li></ul>

Salary info:

$25 - $28 / hr</div>

HR Coordinator-healthcare

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