healthcare practice manager

Deaconess Health System

<div>Join our Team

We are looking for compassionate, caring people to join our talented staff of health care professionals as we continue to grow to be the preferred, regional health care partner in our community.

Benefits

We pride ourselves in retaining our top talent by offering work environments that support professional development and personal success. In addition to our robust healthcare and retirement plans, we offer:
<ul>
<li>Flexible schedules for work-life balance
</li>
<li>Paid time off accrues on day one for part and full time employees
</li>
<li>Get up to 50% of earned wages with Payactiv - access to the money you worked for, but haven't been paid yet
</li>
<li>Earn While You Learn &ndash; Deaconess offers tuition reimbursement for many healthcare opportunities, STEP UP program will pay your normal wages for time spent in enrolled class hours for up to 18 hours per week for approved programs; Deaconess offers access to a full suite of tools to help manage and educate with student loans and expenses. One on one student loan coaching via email, chat or calls.
</li>
<li>Educational Assistance up to $5.250.00 per calendar year while enrolled in undergraduate or graduate classes.
</li>
<li>Outstanding Referral Programs
</li>
<li>Pet Insurance Available
</li>
<li>Medical Premium Assistance of up to 10% is available for eligible full time employees.
</li>
<li>Wellness Incentives for full &amp; part-time employee to reduce cost of insurance premium by $33.93 (and $11.30 for spouse, if applicable)
</li>
<li>Onsite children&rsquo;s care centers (Infant through Pre-K) at Midtown and Eastside Evansville, Indiana, and Henderson, Kentucky. Subject to availability
</li>
<li>Deaconess RN on Call is available for employees 24/7/365 to speak to an RN
</li>
<li>Automatic enrollment in a 401K plan at 3% pre-tax contribution with an outstanding employer matching program
</li>
<li>Competitive pay, shift and weekend incentives, yearly opportunities for pay increases and bonuses
</li>
<li>Career advancement opportunities
</li>
<li>Competitive pay, shift and weekend incentives, yearly opportunities for pay increases and bonuses
</li>
</ul>Mission Statement 
To advance the health and wellbeing of our community with a compassionate and caring spirit. 
 
A Brief Overview 
The Practice Manager (PM) is responsible for the leadership, direction, coordination and management of the daily operations and personnel of the medical practice. The Practice Manager assures that the office functions efficiently to support the physicians and/or advanced practice providers in providing safe and compassionate patient care. 
 
What you will do
<ul>
<li>Personnel Management: * Work with Human Resources, Clinic Director(CD), Practice Administrator (PA), Office Manager (OM) and Practice lead provider(s) to interview and train allied health personnel with a goal toward efficient and practice workflow. * Maintain adequate staffing levels and development of contingent staffing and cross coverage options for vacations and/or illnesses. Coordinates float and replacement coverage by working directly with other Practice Managers. * Monitors, approves and signs off on time for all direct reports in a timely manner. Monitors and controls overtime, flexes staffing according to volume; complies with budget, and Deaconess Hospital standards. * Monitors, supervises and evaluates the performance of all direct reports. Will seek input from CD(s), PA, OM and practice providers for the preparation of annual staff performance evaluations. Complete and submit to Human Resources in a timely manner.</li>
<li>Operational &amp; Leadership: * Manages care of patients within assigned areas; maintaining economical and efficient departments. * Evaluates practice workflow, assuring the delivery of safe and efficient patient care. Works with RD, CD, PA and/or Regional Director to develop and implement improvement plans for any identified opportunity areas. * Assures adequate medical record retention and storage as applicable in relation to assigned areas. * Implements recommendations from audits. * Assesses and maintains compliance with all regulatory agencies to assure a safer work environment. * Maintains proficiency by keeping abreast of procedures, techniques, and equipment within assigned practices. * Communicates regularly with the CD(s), PA, Medical Director(s) and/or Regional Director; keeping them informed of department activities, any problems that arise, and corrective steps taken. * Holds regularly scheduled staff meetings; participates in all practice-specific meetings. * Provides and reviews regular reporting metrics to staff and providers; assures adequate support for the successful completion of work related to metrics. * Coordinates all new provider onboarding within required timeframes. * Possesses the ability to anticipate and prepare for situational circumstances and adjusts as necessary. * Possesses flexibility and an openness to Health system or clinic changes with the ability to frame messaging based on the audience and influence acceptance and/or adoption of required changes. * Maintains knowledge of all clinic and applicable hospital policies &amp; procedures. Communicates, promotes, and applies policy &amp; procedure with all employees. * Works with support departments to develop and implement regular in-service programs to assist staff in remaining current with policies &amp; procedures, certifications, competencies, etc&hellip; * Maintains practice focus on patient satisfaction; reviews survey results and implements improvement plans. Promotes all patient satisfaction initiatives. * Receives and processes patient complaints for areas of responsibility. * Actively participates in and/or leads quality improvement initiatives. * Accepts additional responsibilities as delegated by CD(s), PA, Medical Director(s)and/or Regional Director. * Complies with Standards of Employee Conduct; serves as a positive role model for employees and co-workers; supports and respects management decisions; takes initiative to improve Clinic environment and operations.</li>
<li>Financial: * Assists in the development of annual staff and operating budgets; adheres to budget guidelines; analyzes variance and prepares plan for improvement. * Monitors ordering of pharmaceuticals, medical equipment and other supplies; assuring efficient and mindful use of resources. * Assures the maintenance of appropriate inventory levels. * Responsible for office billing, receivables and collections functions. Assures all charges are captured and accurately entered; maintains internal controls. * Identifies capital requests for the practice and completes capital equipment requests with justification.</li>
<li>Other Duties: * Participates in professional development activities to keep current with healthcare trends. * Complies with Deaconess Employee Standards of Conduct. * Performs other projects and tasks as assigned. * When directed and/or approved by the administrative team, the Practice Manager role may include routine responsibilities for providing clinical or in-staffing support for department(s). Specific duties to be defined on individual basis.</li></ul> 
 
Education Qualifications 
<ul>
<li>Associate&rsquo;s Degree or higher in a health related field, business administration and/or a related field is required, management experience running a physician practice Required</li></ul> 
 
Experience Qualifications 
<ul>
<li>Minimum of four years' relevant experience medical office management experience Preferred</li></ul> 
 
Skills and Abilities 
<ul>
<li>Ability to read, analyze, and interpret references, technical procedures/protocols, or governmental regulations.</li>
<li>Ability to write reports and other forms of correspondence.</li>
<li>Ability to effectively present verbal and/or written information, and respond to questions.</li>
<li>Ability to apply mathematical concepts such as addition, subtraction, multiplication, division, fractions, percentages and proportions.</li>
<li>Ability to define problems, collect data, establish facts, and draw valid conclusions.</li>
<li>Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.</li>
<li>Requires computer and systems competency in the following areas: enters data; retrieves data; assembles and organizes data, uses and analyzes data, integrates diverse sources of data.</li>
<li>The ability to learn and use the provided electronic health record system within a reasonable amount of time, as designated by the CD, PA and/or Regional Director.</li>
<li>Knowledge of health care administration as well as organizational policies and procedures sufficient to manage, plan, direct and coordinate operation of a multiple physician practice.</li>
<li>Financial knowledge; understanding of revenue cycle; knowledge of human resources management including supervision and staff development.</li>
<li>Knowledge of governmental regulations and reimbursement requirements.</li>
<li>Skill in developing and maintaining effective relationships with physicians, board members, clients, regulators and the public.</li>
<li>Skill in developing comprehensive reports.</li>
<li>Skill in coordinating work and delegating assignments of multiple projects to accomplish organizational goals and objectives.</li>
<li>Ability to analyze, interpret, prepare and communicate complex data and reports.</li>
<li>Ability to establish and maintain quality standards.</li>
<li>Ability to communicate clearly.</li>
<li>Must be able to respect the need for confidentiality in dealing with sensitive information.</li></ul> 
 
Licenses and Certifications 
<ul>
<li>Only when applicable if a licensed Manager and/or a certificate or registration is required for the position. Required</li></ul> 
 
Remote Work Capable 
No 
 
Physical Demands
<ul>
<li>Light Light physical requirements Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.</li>
</ul>
The Practice Manager is responsible for the leadership, direction, coordination and management of the daily operations and personnel of the medical practices. The Practice Manager assures that the office functions efficiently to support the physicians and or advanced practice providers in providing safe and compassionate care.</div>

Manager Practice Management

Waypoint Wellness

Part-Time Practice Manager &amp; Administrative Assistant &ndash; 15 - 20 hrs/wk &ndash; Remote (Seattle area)About the Role: Waypoint Wellness seeks a Practice Manager / Executive Assistant to support a dual-office clinical therapy practice and coordinate with TrueBearing Academy. You'll manage scheduling and operations for the Senior Psychologist, ensuring smooth clinical workflows and responsive patient communication. Mostly remote with monthly in-person visits to our Madison Valley office.Key ResponsibilitiesScheduling &amp; Adminstrative <ul><li>Manage clinical and administrative schedules across two practice locations and coordinate teaching, travel, and speaking engagements</li><li>Handle patient onboarding, intake logistics, and scheduling adjustments via email with occasional phone contact</li><li>Optimize appointment flow using automated scheduling systems</li><li>Process client invoicing workflows, confirmations, and follow-ups</li><li>Provide administrative support: document handling, scanning, data organization, inventory tracking</li><li>Serve as administrative liaison between Waypoint/Arete Resources and TrueBearing Academy</li><li>Support special projects (program launches, group scheduling etc.)</li></ul>Compliance &amp; Systems<ul><li>Use digital health platforms in HIPAA-compliant manner, maintaining strict PHI confidentiality</li><li>Track compliance deadlines (licenses, annual reports, fees) with leadership guidance</li><li>Identify opportunities to improve administrative efficiency</li></ul>Schedule<ul><li>15&ndash;20 hours weekly; early morning (Pacific) availability for schedule changes required; afternoons for follow-up and coordination</li><li>In-person: approximately once monthly for scanning, inventory, errands</li></ul>QualificationsRequired<ul><li>Healthcare practice management, clinical administration, or professional services with significant scheduling responsibility</li><li>Strong multi-calendar management skills and HIPAA knowledge</li><li>Excellent written communication and ability to work independently</li><li>High attention to detail and follow-through</li></ul>Preferred<ul><li>Mental health practice experience (front desk, care coordination, practice manager)</li><li>Executive/senior clinician scheduling experience</li><li>PracticeQ or comparable EHR familiarity</li><li>Mac ecosystem comfort; AI tool experience (Claude, etc.)</li></ul>Tools Google Workspace, Asana, EHRs (PracticeQ preferred), Mac environmentCompensation $28-40/hour; 1099 independent contractorTo Apply Send to [email]:<ul><li>Brief introduction (2&ndash;3 paragraphs): relevant experience and schedule fit</li><li>Resume (PDF)</li><li>Short answers:</li><li>Healthcare/professional scheduling experience and tools used?</li><li>Mental health practice experience (if any)?</li><li>Can you visit Seattle monthly in-person?</li></ul>Pay: $28.00 - $40.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Seattle, WA 98112

Part‑Time Practice Manager / Executive Assistant – 15–20 hrs/wk – Mostly remote

Health First

<div>Job Requirements 
 
POSITION SUMMARY
The Practice Manager is accountable for and oversees multiple providers and associates at various site locations, assuring optimal site operations in collaboration with the entire department. The Practice Manager will partner with providers to ensure timely and quality care, providing leadership, coaching, and mentoring to associates within the provider practice. The Practice Manager will directs aspects of office operations including the training and development of associates, estimating personnel needs, assigning work, meeting fiscal targets, supporting system goals, and ensuring consistent application of organization policies. 
PRIMARY ACCOUNTABILITES
<ul><li>Provides strategic leadership for a practice&rsquo;s growth, direction, administration, and coordination of all medical office activities except those directly involving professional medical judgment.
</li><li>Collaborates with leadership and Providers to develop and implement strategic growth plans including identifying, recommending, and implementing practice needs: staffing, services, equipment, and facilities. (Including but not limited to office relocation and participation in design/development of new office facilities)
</li><li>Controls financial management practices including bank reconciliations and deposits, ensuring cash control, payment authorization, vouchers, budget collaboration, implementation, and management.
</li><li>Manages the daily operations of usually one (1) or more practices and ensures the coordination of the work activities and staff schedules. Ensures that staff understands and follows established office policies and procedures; oversees training of new staff and continued training of existing staff.
</li><li>Reviews monthly and quarterly practice reporting regarding Patient Satisfaction, Patient Access and other practice specific reports and identifying areas of improvement.
</li><li>Ensures effective communication with all staff and providers regarding policies, procedures, forms, changes, and requirements and new initiatives as appropriate. The ability to collaborate with other areas of the organization.
</li><li>Ensures all supplies and equipment are supplied and/or maintained in working order, coordinating with Materials Management, BioMed and Maintenance Departments, as appropriate. Maintains supplies, inventory, and ordering processes within the office site.
</li><li>Monitors and communicates risk and quality issues to appropriate providers, manager, and/or director.
</li><li>Identifies and analyzes work issues and coordinates corrective action plans with appropriate provider, manager, or director.</li></ul> 
LEADERSHIP ACCOUNTABILITIES<ul><li>
Define and communicate a clear, compelling vision for the team that effectively ties into the mission and vision of Health First, and inspirationally lead the team to achieve that vision.</li><li>
Provide leadership, motivation, coaching, feedback and support to foster and strengthen growth and development of an effective, high performing team.</li><li>
Lead change through effective communication, explaining the connection and value to the organization, creating stronger buy-in and urgency, while understanding impact to the team to obtain commitment.</li><li>
Demonstrate openness to hearing diverse ideas and thoughts; create a sense of inclusivity; and encourage collaboration across teams to help break down silos to meet the team&rsquo;s and organization&rsquo;s goals.</li><li>
Recruit, select, grow, and retain highly engaged, high performing diverse and inclusive associates.</li><li>
Contribute to and support the strategic direction, and demonstrate financial acumen, for areas of responsibility and organization.</li></ul> 
Work Experience 
 
MINIMUM QUALIFICATIONS
<ul><li>Education: Bachelor&rsquo;s degree in relevant field.</li><li>
Work Experience: Three (3) years&rsquo; experience in a managerial or leadership position.</li><li>
Licensure: None</li><li>
Certification: None</li><li>
Work Experience in Lieu of Education:
</li></ul><ul><li>Associate&rsquo;s degree and an additional two (2) years&rsquo; experience in healthcare or leadership position.</li><li>
High School Diploma and an additional two (2) years&rsquo; experience in healthcare or leadership.</li><li>
Skills/Knowledge/Abilities:</li></ul><ul><li>
Knowledge and proficiency in Word, Excel, PowerPoint
</li><li>The ability to regulate emotions, respond effectively to emotions, and create positive relationships within the practice.</li></ul> 
PREFERRED QUALIFICATIONS
<ul><li>Certification: Any one of the following:</li></ul><ul><li>
Certified Professional Coder (CPC).</li><li>
Certified Professional Biller (CPB).</li><li>
Certified Physician Practice Manager (CPPM).</li><li>
Skills/Knowledge/Abilities: Knowledge and utilization of all Microsoft products.</li></ul> 
PHYSICAL REQUIREMENTS<ul><li>
Majority of time involves sitting or standing; occasional walking, bending, and stooping.
</li><li>Long periods of computer time or at workstation.</li><li>
Light work that may include lifting or moving objects up to 20 pounds with or without assistance.</li><li>
May be exposed to inside environments with varied temperatures, air quality, lighting and/or low to moderate noise.
</li><li>Communicating with others to exchange information.</li><li>
Visual acuity and hand-eye coordination to perform tasks.</li><li>
Workspace may vary from open to confined.</li><li>
May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.</li></ul> 

Benefits 
 
ABOUT HEALTH FIRST 
At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve. 
Schedule : Full-Time 
 
Shift Times : 800am_500pm 
<div>
Paygrade : 38</div></div>

Practice Manager - Colorectal Surgery

Spring Fertility

<div><div><h2 class="jobSectionHeader">Who is Spring Fertility?</h2>

We are a passionate, dedicated team of leading physicians and scientists who have trained at some of the world's top research hospitals and fertility centers. Together, we are building the fastest-growing fertility group in the country, grounded in clinical excellence and innovation. We deliver deeply patient-centric, individualized, and compassionate care, recognizing that every journey is unique. Our mission is to partner with patients to help them achieve their goals, whatever those may be. We believe everyone deserves the opportunity to build a family if they choose, and our team is committed to guiding and supporting patients every step of the way.
<h2 class="jobSectionHeader">
Why should you join our team?</h2>

We are a mission-driven organization seeking motivated, high-performing professionals who are eager to innovate and make an impact. As we build a first-class fertility practice, we balance excellence with a culture that values collaboration, positivity, and enjoyment in the work we do. We are growing rapidly and are deeply committed to the professional and personal development of our team. Guided by optimism, compassion, and teamwork, we are united by a shared dedication to putting patients first.</div><h3 class="jobSectionHeader"> 
</h3>
<h3 class="jobSectionHeader">Role Summary</h3>

The Practice Manager is the operational leader of their local clinic &ndash; they are responsible for setting the culture for excellence in the patient care and experience, ensuring the effective daily clinical operations of their clinic, partnering with their Medical Directors and providers, and driving operational alignment and excellence. The Practice Manager is on-site and engaged with their local team, offering guidance and support, mentorship, and ensuring they have the tools and resources needed to deliver a world class patient experience. They partner with a robust and capable shared services team including facilities, IT, HR, finance, and marketing to keep the clinic operating smoothly. The Practice Manager directly manages local clinical leads and administrative practice support roles.

Day to Day Responsibilities
<ul>
<li>Responsible for direct oversight of non-clinical (front desk and administrative staff), clinical and day to day operations of the clinic including oversight of the nursing team, patient navigators, medical assistants,</li>
<li>Responsible for creating a best in class patient centered experience</li>
<li>Responsible for interventions relating to patient concerns and escalations and resolving in a timely and thoughtful manner</li>
<li>Responsible for vendor and business associate contracts at the center level including but not limited to biohazard, scrubs, cleaning services, maintenance, and regulatory visits</li>
<li>Responsible for daily nursing, patient navigator, medical assistant and front desk coordinator schedules, PTO and timecard approval</li>
<li>Responsible for QC and oversight of provider(s) schedules and templates to ensure maximizing the patient experience, creating a thoughtful and productive provider schedule and ensuring billing and regulatory compliance with patient visits</li>
<li>Hires, coaches and develops employees and responsible for regular employee training, coaching and performance reviews</li>
<li>Works collaboratively with medical directors and providers within the practice operations</li>
<li>Monitors and trends Key Performance Indicators (KPIs) within the practice operations</li>
<li>Develops, implements and coordinates training programs in conjunction with applicable departments</li>
<li>Develops and monitors corrective action strategies and action plans</li>
<li>Responsible for site level P&amp;L and budget</li>
</ul><h3 class="jobSectionHeader">Education, Licenses, Certifications</h3>
<ul><li>Bachelor's of Arts or Bachelor's Of Science Degree</li>
<li>Healthcare and/or hospitality experience a plus!</li>
<li>Minimum three (3) years of management experience</li>
<li>Direct experience leading large multi-role teams</li>
<li>Proven success in partnering with Medical Directors and Physicians at the practice level preferred</li>
</ul><h3 class="jobSectionHeader">Employment Type</h3>

This is a full time exempt position onsite
<h3 class="jobSectionHeader">
Compensation</h3>

The salary range for this role is $100,000-$140,000 annually. This role is eligible for an annual bonus. Salary is based on several factors including job related knowledge and skill set, depth of experience, certifications and/or degrees.<div>
<h3 class="jobSectionHeader">
Benefits</h3>

Investing in You Today and Tomorrow

Supporting your well-being
<ul>
<li>Competitive medical, dental, and vision plans
</li>
<li>Paid time off to recharge and enjoy personal time
</li>
<li>Access to BetterHelp therapy sessions for mental and emotional wellness
</li>
<li>Commuter benefits and discounted rates on home, auto, and pet insurance
</li>
</ul>Investing in your future
<ul>
<li>401(k) with up to a 4% company match
</li>
<li>Comprehensive fertility and parental leave benefits
</li>
<li>Career development opportunities in a fast-growing organization
</li>
<li>Employer-paid life and disability insurance
</li>
</ul><ul><li>Temporary and contract roles may not be eligible for all benefits listed above</li></ul>
<h3 class="jobSectionHeader">
Don't have it all? We still welcome you to apply!</h3>

At Spring Fertility, we believe that everyone who wants a family deserves to have one, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we acknowledge and value the diversity of goals, life experiences, and unique paths to parenthood among our patients, we also actively celebrate diversity within our organization. We are an equal opportunity employer, and we are committed to a safe and inclusive work environment for all. We recognize that diversity among our team allows us to not only more effectively serve our patients, but also to advance innovation and opportunity within our field. We encourage qualified applicants of every background, ability, and life experience to apply to our employment opportunities.
<h3 class="jobSectionHeader">
We are scientists. We are humanists. We are passionate about fertility.</h3>

The Human Resources Department will make reasonable efforts in the recruitment process to accommodate applicants with disabilities. If selected for an interview, and you require accommodation, please notify the recruiter who reached out to you. If you need assistance in navigating our website and the job application process, please give us a call!

CCPA disclosure notice here.</div></div>

Practice Manager

Texas Children's Hospital

<div>We are searching for a Practice Manager II for our TCP Medical Group Clinic - someone who works well in a fast-paced primary care setting. In this position, you&rsquo;ll direct, supervise, and coordinate the overall operations of a practice as well as advise, coach, and mentor practice staff. Routine decisions include independently addressing issues at the practice level. 
Think you&rsquo;ve got what it takes? 
Requirements:
<ul><li>Bachelor&rsquo;s degree preferred
</li><li>Three years of supervisory experience required
</li>Certification in practice management from Practice Management Institute is preferred 
<li>
</li></ul>Responsibilities :
<ul><li>Monitors work flow and ensures adequate coverage of Level 2 practice
</li><li>Schedules staff based on practice needs and fiscal constraints
</li><li>Interviews applicants, in conjunction with HR and DRO, to assure that open positions are filled in a timely manner by qualified candidates
</li><li>Ensures staff compliance with TCPA policies and procedures and external regulatory agencies of Level 2 practice
</li><li>Holds staff accountable for policy and procedure violation, addressing any performance or conduct issues in a timely, consistent manner
</li><li>Completes all required in-services
</li><li>Maintains budget
</li><li>Maintains inventory of supplies to stay within budget
</li><li>Manages the dissemination of information
</li><li>Conducts staff and provider meetings, on a scheduled basis, to address issues and provide updates
</li><li>Demonstrates and ensures excellent customer service
</li><li>Coaches and counsels employees of Level 2 practice</li></ul></div>

Practice Manager II - TCP Medical Group Clinic

Philadelphia Wound Care

Remote Medical Intake &amp; Scheduling CoordinatorPhiladelphia Wound Care Remote | Full-Time or Part-Time | Healthcare Administration + Practice DevelopmentCompensation$24 &ndash; $32 per hour depending on experienceAbout Philadelphia Wound CarePhiladelphia Wound Care is a physician-led mobile wound care practice providing advanced wound management to patients in their homes, skilled nursing facilities, and long-term care settings throughout the Philadelphia region.Our practice focuses on treating diabetic ulcers, pressure injuries, surgical wounds, and complex chronic wounds for patients who have difficulty traveling to outpatient clinics.We work closely with hospitals, case managers, physicians, home health agencies, and skilled nursing facilities to provide timely wound care services.We are currently in an exciting startup growth phase and are seeking a highly organized and motivated team member to support patient intake, scheduling, referral coordination, and practice growth initiatives.Position OverviewJoin our dynamic healthcare team as a Remote Medical Intake &amp; Scheduling Coordinator. In this vital role, you will be the first point of contact for patients and referring providers, ensuring a smooth and professional experience from the moment they reach out.You will manage patient intake, scheduling, insurance verification, and medical documentation, while supporting clinicians with accurate and timely information. Your attention to detail, strong communication skills, and ability to work independently will help drive both operational efficiency and high-quality patient care.This role also includes practice marketing and referral development responsibilities, including occasional in-person visits to healthcare facilities in the Delaware Valley to build relationships and support patient access to care.This position offers a clear growth pathway into a Practice Operations / Practice Manager role as the practice expands.Key ResponsibilitiesPatient Intake &amp; Communication<ul><li>Serve as the first point of contact for patients, referral sources, and healthcare partners</li><li>Manage incoming patient calls with excellent phone etiquette</li><li>Collect patient demographics, clinical information, and medical history</li><li>Assist patients with intake forms and documentation review</li></ul>Scheduling &amp; Coordination<ul><li>Schedule appointments accurately using medical scheduling systems</li><li>Coordinate home visits and facility visits for providers</li><li>Optimize scheduling flow and geographic routing</li><li>Manage follow-up scheduling and appointment confirmations</li></ul>Insurance Verification &amp; Documentation<ul><li>Verify insurance coverage including Medicare, Medicare Advantage, and commercial plans</li><li>Understand basic Medicaid limitations (as applicable)</li><li>Review and update patient records in EHR/EMR systems (e.g., AdvancedMD, Athena, Epic, etc.)</li><li>Maintain compliance with HIPAA regulations and PHI protection</li></ul>Medical Administrative Support<ul><li>Support documentation processes including familiarity with ICD-10 and CPT coding (preferred)</li><li>Maintain accurate and organized medical records</li><li>Manage multi-line phone systems, fax, and referral communications</li></ul>Referral Coordination<ul><li>Communicate with case managers, discharge planners, and referring physicians</li><li>Track referral status and ensure timely scheduling</li><li>Ensure all required documentation is received and complete</li></ul>Practice Marketing &amp; Outreach<ul><li>Assist with practice marketing and referral development efforts</li><li>Build relationships with healthcare providers and facilities</li><li>Conduct occasional in-person visits to hospitals, SNFs, and clinics in the Delaware Valley</li><li>Support distribution of marketing materials and follow-up with referral sources</li></ul>Administrative Operations<ul><li>Maintain workflow efficiency in a fast-paced, startup environment</li><li>Collaborate with clinicians and leadership to improve processes</li><li>Support overall growth and operational infrastructure of the practice</li></ul>Qualifications<ul><li>2+ years experience in a medical office or healthcare administrative role</li><li>Strong knowledge of medical terminology, scheduling, and patient intake workflows</li><li>Experience with insurance verification (Medicare, commercial plans; Medicaid familiarity a plus)</li><li>Proficiency in EHR/EMR systems (e.g., Athena, Epic, eClinicalWorks, AdvancedMD, etc.)</li><li>Familiarity with ICD-10 and CPT coding (preferred)</li><li>Strong communication skills and professional phone presence</li><li>Ability to work independently in a remote environment with high attention to detail</li><li>Proficiency with Microsoft Office and general administrative systems</li></ul>Preferred Experience (Strongly Desired)<ul><li>Wound care experience (major plus / highly preferred)</li><li>Home health, hospice, or mobile healthcare experience</li><li>Skilled nursing facility (SNF) or hospital coordination</li><li>Experience with healthcare marketing, referral development, or provider outreach</li><li>Experience in startup or high-growth healthcare environments</li></ul>SkillsMedical scheduling Patient intake coordination Insurance verification Referral management Healthcare administration Practice marketing / provider outreach EHR/EMR documentation HIPAA compliance Customer service and communicationWork Environment<ul><li>Remote position with occasional local travel (Delaware Valley region)</li><li>Fast-paced, high-growth startup environment</li><li>Opportunity for leadership development and expanded responsibilities</li></ul>Growth OpportunityThis role has the potential to evolve into a Practice Operations / Practice Manager position, overseeing workflows, staff coordination, and operational strategy as the practice continues to expand.How to ApplyPlease submit your resume and a brief description of your experience in:<ul><li>Medical intake and scheduling</li><li>Insurance verification</li><li>Any wound care or healthcare outreach experience</li></ul>Bonus Keywords for Indeed SEOmedical receptionist medical intake coordinator medical scheduler medical office administrator remote medical office healthcare scheduling coordinator patient intake specialist wound care coordinator home health coordinator medical marketing coordinator healthcare outreach coordinatorJob Types: Full-time, ContractPay: $24.00 - $32.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Remote Medical Intake and scheduling Coordinator ( Wound Care)

Oregon Health & Science University

<div>Department Overview:

The Nurse Manager is a Registered Nurse (RN) responsible for operational, human resource, 
quality, and financial leadership for one or more inpatient or ambulatory clinical units or 
programs. The Nurse Manager ensures the delivery of safe, high-quality, patient- and family centered care in alignment with organizational priorities and the Professional Practice Model. 
This role fosters a supportive and professional practice environment, promotes staff engagement 
and professional development, and partners with interdisciplinary teams to achieve excellence in 
clinical outcomes, operational efficiency, and patient experience
Function/Duties of Position:

The Nurse Manager differs from the Assistant Nurse Manager (ANM) in that the Nurse Manager 
holds primary accountability for operations, staffing, quality, and fiscal management for one or 
more inpatient or ambulatory units or clinical programs. The Nurse Manager operates with 
independent decision-making authority appropriate to the size, complexity, and scope of the 
assigned area(s), which may range from a single unit to multiple units or programs. 
1. Strategic &amp; Program Planning &mdash; The Nurse Manager develops and executes shorthand long-term goals aligned with organizational, division, and nursing priorities. This 
includes establishing measurable objectives, monitoring performance outcomes, and 
adjusting plans based on data, results, and stakeholder feedback. The Nurse Manager 
engages staff in shared governance and continuous improvement initiatives to advance 
clinical practice and operational efficiency. 
2. Operational Leadership &mdash; The Nurse Manager provides leadership for daily operations 
across assigned inpatient or ambulatory units, ensuring effective patient care delivery, 
patient flow, and workflow coordination. The role maintains visibility with staff, fosters 
open communication, promotes collaboration, and models accountability. The Nurse 
Manager also leads initiatives to enhance efficiency, integration, and overall patient 
experience. 
3. Financial &amp; Resource Management &mdash; The Nurse Manager develops, monitors, and 
manages operating budgets while tracking productivity, overtime, and resource 
utilization. The role implements cost-effective strategies while maintaining high 
standards of patient care and partners with leadership to plan for staffing, capital, and 
other resource needs to ensure the operational sustainability of the units or programs. 
4. Human Resources &amp; Staff Development &mdash; The Nurse Manager recruits, hires, 
evaluates, and develops staff while fostering engagement, recognition, and 
accountability. The role provides coaching and mentoring to emerging leaders, such as 
Assistant Nurse Managers or charge nurses and supports succession planning. The Nurse 
Manager ensures compliance with labor agreements, organizational policies, and 
professional practice standards, promoting a positive and professional work environment. 
5. Quality, Safety &amp; Performance Improvement &mdash; The Nurse Manager develops, 
implements, and evaluates quality, safety, and performance improvement initiatives 
appropriate to the scope of assigned units or programs. The role uses data and evidence-based practices to identify opportunities for improvement, mitigate risk, and drive high-quality patient outcomes. The Nurse Manager fosters a culture of safety, equity, and 
continuous learning, promoting excellence in care delivery. 
6. Professional Practice &amp; Collaboration &mdash; The Nurse Manager models ethical and 
evidence-based nursing practice consistent with the ANA Code of Ethics, Nurse Practice 
Act, and organizational values. The role engages in interdisciplinary collaboration to 
advance clinical care, operational effectiveness, and patient outcomes. The Nurse 
Manager represents units and programs in organizational initiatives and supports the 
development of a professional, inclusive practice environment that values diversity and 
promotes staff engagement.
Required Qualifications:
<ul><li>Bachelor of Science in Nursing (BSN) required.</li><li>Master&rsquo;s degree in nursing or related field (e.g., MBA with healthcare concentration,</li></ul>
MHA, MPH). 
<ul><li>Two (2) years of clinical nursing experience in a related specialty AND</li><li>One (1) year of recent relevant leadership experience (e.g., charge nurse, preceptor,</li></ul>
supervisor, or equivalent). 
<ul><li>Demonstrated ability to manage complex operations in a large, matrixed healthcare</li></ul>
environment. 
<ul><li>Unencumbered Oregon RN license required.</li><li>BLS for healthcare providers required.</li><li>Professional certification in nursing leadership (e.g., NE-BC, CNML) required within 2</li></ul>
years of hire.
Additional Details:

This position also comes with great benefits! Some highlights include: 
<ul><li>
Comprehensive health care plans that cover 100% for a full-time employee and 88% for dependents for .75 FTE and higher.</li><li>
$50K of term life insurance provided at no cost to the employee</li><li>
Two separate above market pension plans to choose from</li><li>
Paid time off- 208 hours per year (full-time), prorated for part-time</li><li>
Extended illness bank- 64 hours per year, prorated for part-time</li><li>
9 paid holidays per year</li><li>
Three weeks of paid parental leave</li><li>
Adoption assistance program (up to 5k)</li><li>
Substantial Tri-met and C-Tran discounts</li><li>
Tuition Reimbursement</li><li>
Innovative Employee Assistance Program (EAP)</li></ul>
Why apply to OHSU?: We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu</div>

Nurse Manager

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