hospital administrative assistant

Cleveland Clinic

<div><div>Join Cleveland Clinic&rsquo;s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
The Clinical Administrative Assistant provides comprehensive support to medical staff ensuring an efficient operation of the department and exceptional patient experience. 
Patient interactions and duties will vary according to departmental specialties and the provider&rsquo;s practice.
A caregiver in this role will work Monday through Friday from 8:00am to 5:00pm.
A caregiver who excels in this role will:<ul><li>
Manage incoming correspondence for disbursement to the appropriate practice.</li><li>
Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.</li><li>
Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.</li><li>
Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.</li><li>
Manage physician clinic schedules, including slot management and reconciling scheduling errors.</li><li>
Collect insurance information, forward it to Patient Financial Advisors and follow-up as required.</li><li>
Assist patients with check-in for virtual appointments.</li><li>
Initiate patient referral processes and monitor referrals for empaneled patients.</li><li>
Assist with messages and inbound calls.</li><li>
Respond to provider&rsquo;s emails and manage staff out-of-office arrangements.</li><li>
Respond to referral emails</li><li>
Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal.</li><li>
Offer IT assistance.</li><li>
Arrange and execute all department events and manage incoming mail.</li><li>
Take and transcribe meeting minutes.</li></ul>
Minimum qualifications for the ideal future caregiver include:<ul><li>
High School Diploma or GED</li><li>
Experience with Electronic Medical Records required<ul><li>
Must complete EPIC training during first year</li></ul></li><li>
Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)</li></ul>
Preferred qualifications for the ideal future caregiver include:<ul><li>
Associate&rsquo;s degree</li><li>
Three years&rsquo; administrative assistant experience in a professional setting, healthcare experience (An associate or bachelor&rsquo;s degree may offset two years' experience)</li></ul>
Physical Requirements:<ul><li>
 Ability to perform work in a stationary position for extended periods</li><li>
Ability to operate a computer and other office equipment</li><li>
Ability to travel throughout the hospital system</li><li>
Ability to communicate and exchange accurate information</li><li>
In some locations, the ability to move up to 20 pounds</li></ul>
Personal Protective Equipment:<ul><li>
 Follows standard precautions using personal protective.</li></ul></div><div>
Pay Range
Minimum hourly: $16.47
Maximum hourly: $23.61
The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate&rsquo;s actual compensation will be determined after taking factors into consideration such as the candidate&rsquo;s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic&rsquo;s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).</div></div>

Clinical Administrative Assistant II - Colorectal Surgery

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
 <div>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.

The Administrative Assistant III will suppor the Cardiac Surgery Department at Beth Israel Deaconess Medical Center in Boston, MA.
This role is fully onsite, working Monday through Friday, 8am-4:30pm.

Job Description:

Provides administrative support to physicians in their clinical, academic, research and leadership roles. 

Essential Responsibilities:
<ul><li>Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.
</li>
<li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.
</li>
<li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.
</li>
<li>Maintains physician's administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees.
</li>
<li>Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).
</li>
</ul>Required Qualifications:
<ul>
<li>High School diploma or GED required. Associate's degree preferred.
</li>
<li>3-5 years related work experience required.
</li>
<li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
</li>
</ul>Competencies:
<ul>
<li>Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
</li>
<li>Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
</li>
<li>Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
</li>
<li>Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
</li>
<li>Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
</li>
</ul>Physical Nature of the Job: 
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. 


Pay Range:
$21.63 &ndash; $29.11

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

<h2 class="jobSectionHeader">As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</h2>

<h2 class="jobSectionHeader">More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</h2>

<h2 class="jobSectionHeader">Equal Opportunity Employer/Veterans/Disabled</h2></div>
 <div><h3 class="jobSectionHeader">Job details</h3>
<ul><li><div>Employment: Full-time</div></li>
<li><div>Hours/Week: 40</div></li>
<li><div>Shift: Day</div></li>
<li><div>Category: Administrative / Executive Assistants</div></li>
<li><div>Pay Range: $21.63 - $29.11</div></li>
<li><div>FLSA: Non-Exempt</div></li>
<li><div>Req ID: JR92043</div></li></ul></div>

Administrative Assistant III, Cardiac Surgery

AppleGate Recovery

<div>
 
 Description
 
 
 
 
 Position at AppleGate Recovery
 
 
 
 Part Time - Administrative Assistant
 
 
 Applegate Recovery is looking for a highly organized, professional, and dependable Administrative Assistant to handle a multitude of administrative functions under the supervision of the Treatment Center Director. An ideal candidate is able to multitask and ensure the coordination of office activities, partner with clinic staff, and maintain the flow of clerical functions in the office.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage various administrative tasks: greeting patients, collecting money, making appointments, conducting follow up calls, and reconciling money daily.
 </li>
 <li>
 Responsible for various clerical tasks: answering phones, forwarding calls, taking messages, reporting for internal or external purposes, and files documents
 </li>
 <li>
 Partner with staff members to: cover front desk, schedule and assist with intakes, keep patient medical records up-to-date in computer system, update/revise forms, and verify insurance eligibility.
 </li>
 <li>
 Corporate activities such as assist with HR functions &amp; paperwork, implementing marketing plans, and orient new staff members.
 </li>
 <li>
 Support organizational and departmental philosophies, goals, and objectives, demonstrating through own behavior and motivating others to do so.
 </li>
 <li>
 Interact with all staff in a positive and motivational fashion supporting the Company&rsquo;s mission.
 </li>
 <li>
 Other duties, as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent with at least 2 years prior experience in an office setting.
 </li>
 <li>
 Excellent customer service skills and professional public presentation skills, including telephone etiquette.
 </li>
 <li>
 Proficient in basic PC skills. Microsoft Word and Excel preferred.
 </li>
 <li>
 Ability to maintain business and clinical files in a systematic and orderly fashion
 </li>
 <li>
 Interpersonal skills that promote interdisciplinary collaboration and effective communication.
 </li>
 <li>
 Self-directed with the ability to work with little supervision.
 </li>
 <li>
 Flexible and cooperative in fulfilling all obligations.
 </li>
 <li>
 Ability to understand and follow oral and written directions, establish and maintain effective working relationships with patients, program management, medical staff, counselors and peers.
 </li>
 <li>
 Ability to maintain routine records and communicate effectively, both orally and in writing.
 </li>
 <li>
 Ability to work with a diverse population and exhibit excellent customer service skills.
 </li>
 <li>
 Satisfactory drug screen and criminal background check.
 
 
 </li>
 </ul>
 
 Here Is What You Can Expect From Us
 
 
 
 AppleGate Recovery , a progressive substance abuse treatment organization, is committed to the highest quality of patient care in a comfortable outpatient clinic setting. Our ultimate goal is to address the physical, emotional, and mental aspects of opioid use disorder to help each of our patients achieve long-term recovery and an improved quality of life.
 
 
 AppleGate Recovery is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, citizenship, genetic disposition, disability or veteran&rsquo;s status or any other classification protected by State/Federal laws.
 
 
 NP19
</div>

Part-Time Administrative Assistant - Healthcare

CHOC Children's

<div>Work Location
Orange, California 
 
Work Shift
Day &ndash; 08hrs (United States of America)
Why CHOC?
At CHOC, we strive to be the leading destination of children&rsquo;s health by providing exceptional and innovative care. We are responsible for the overall health of our community&rsquo;s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC&rsquo;s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals. Apply now to see where your career at CHOC can take you.
Environmental Sustainability Statement
Driven by the connection between children's health and a healthy environment, we commit to creating a healthcare model that incorporates environmental sustainability aligned with our mission to protect children's health and patient safety.
Job Summary
The Administrative Assistant coordinates and performs department/unit administrative activities including, but not limited to, filing, scheduling, performing duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Answers non-routine correspondence and assembles highly confidential and sensitive information for staff, customers, clients, vendors, patients and families. Coordinates functions required to ensure smooth operations, plans and executes projects within scope of responsibility. Provides training and orientation for new staff and troubleshoots office technologies.
Pay Range
Minimum $23.08 Midpoint $30.59 Maximum $38.09
Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.
Experience
<ul><li>Required: Minimum two (2) years of clerical or administrative support experience.
</li></ul>* Preferred: Three (3) years of administrative experience.
Education
<ul><li>Required: High School Diploma/ GED or equivalent.
</li></ul><ul><li>Preferred: Associate degree.
</li></ul>Specialized Skills
<ul><li>Required: Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Ability to speak, read, write, and understand English effectively at a level appropriate for the safe and effective performance of the job. CA Driver's License required for POM employees only. Knowledge of computer systems and software used in functional area. Excellent verbal and written communication skills; excellent critical thinking, judgment, and problem-solving skills.
</li></ul><ul><li>Preferred: Typing at 50 words per minute.
</li></ul>Licensure
<ul><li>Required: None required
</li></ul>Work Environments - Functional Demand:
Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.
<h2 class="jobSectionHeader">Physical Activity Requirements:
</h2>Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad &amp; Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation
Physical Activity Lifting
Lifting (Floor to waist level) - Constant 67 or more%, Lifting (Floor to waist level) - Frequent 36-66%, Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Constant 67 or more%, Lifting (Waist level and above) - Frequent 36-66%, Lifting (Waist level and above) - Occasional 0-35%
Sensory Requirements:
Color Discrimination, Depth Perception, Far Vision, Hearing, Near Vision
Environment Requirements:
Airborn Communicable Disease, Bloodborne Pathogens, Chemical, Dust Particular Matter, Extreme Noise Levels, Extreme Temperatures, Radiation, Uneven Surfaces or Elevations
Non-Discrimination Statement:
CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws. CHOC will consider for employment qualified applicants with criminal histories, in accordance with the Fair Chance Initiative for Hiring.
We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn&rsquo;t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities.
If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.</div>

Administrative Assistant, CS Critical Care

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

PAM Health

<div><div>If you&rsquo;re looking for a schedule that fits your lifestyle, check out PAM Health.</div><div></div><div> 
Some things that our hospital can offer YOU:</div><ul><li>
Opportunities for growth and advancement</li><li>
Flexible scheduling</li><li>
Employee Bonus Referral Program $$$</li><li>
Supportive leadership</li></ul><div> 
The Unit Secretary is responsible for nursing unit communication. Functions include serving as a receptionist, maintaining patient records, and transcribing and communicating physician orders as well as maintaining order at the nursing station. Performs other related duties as assigned or requested.</div><ul><li> 
Education and Training: High school graduate or equivalent preferred. Certification as a Unit Secretary preferred.
</li><li>Experience: None required. Previous work experience in a medical environment preferred. Experience with office equipment desirable.</li></ul></div>

Hospital Unit Secretary (HUC) - PRN | Wausau Rehab

HCA Florida Brandon Hospital

<div>Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida Brandon Hospital you can be a part of an organization that is devoted to giving back!
<h5 class="jobSectionHeader">Job Summary and Qualifications</h5>
<h5 class="jobSectionHeader">We are currently recruiting for an Executive Administrative Assistant to join our team! As the Executive Administrative Assistant you will provides executive level administrative assistance to support hospital operations.
 We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!
 What you will do in this role:<ul><li>
You will use independent discretion in resolving issues and handling confidential information.</li><li>
You will plan and manage executive level calendars.</li><li>
You will coordinate travel and meeting arrangements.</li><li>
You will prepare correspondence and reports.</li><li>
You will handle customer relations issues.</li></ul>
 What Qualifications you will need:<ul><li>
Associates degree in Business or related field preferred.</li><li>
Minimum two years previous experience in an administrative support role for C-Suite Executives.</li><li>
Executive Assistant and project management experience preferred.</li><li>
Critical thinking, strong communication skills, ability to work with all levels of management, ability to read/comprehend written instructions, ability to follow verbal instructions, proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm.</li></ul>
Benefits</h5>
HCA Florida Brandon Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li>
Wellbeing support, including free counseling and referral services</li><li>
Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li>
Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li>
Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li>
Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
HCA Florida Brandon Hospital is a 400 bed acute care hospital in Brandon, FL. We offer many services including a heart &amp; vascular center, behavioral health center and a women&rsquo;s center. Our women&rsquo;s center includes a 36 bed neonatal intensive care unit. We have a reflux center and a bariatric center. We are dedicated to quality and devoted to our community. We have been named a top 100 hospital in America many times. Our intensive care unit has been named a top 100 ICU. Join our friendly hospital with its caring staff located just south of Tampa. We are proud of our colleagues who contribute to the care and services of patients. Whether it is clinical care or our support staff, everyone has an important role in contributing to the health of our community. We hope you&rsquo;ll consider a career at HCA Florida Brandon Hospital.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Executive Administrative Assistant

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