hospital administrative assistant

NavitasPartners

<div><p><b>Job Title:</b> Clerical Assistant &ndash; Hospital / Healthcare Setting<br>
<b>Location:</b> Bronx, NY<br>
<b>Job Type:</b> Contract<br>
<b>Duration:</b> 7 Weeks<br>
<b>Shift:</b> Day Shift (9:00 AM &ndash; 5:00 PM)</p>
<h3 class="jobSectionHeader"><b>
Position Overview</b></h3>
<p>
We are seeking a detail-oriented Clerical Assistant to provide administrative and clerical support in a healthcare setting. This role is essential in ensuring smooth daily operations by supporting staff, clinicians, and patients through effective communication, organization, and coordination.</p>
<h3 class="jobSectionHeader"><b>
Responsibilities</b></h3>
<ul><li>Perform general clerical duties including filing, indexing, data entry, and document management</li>
<li>Serve as the front-desk point of contact, greeting patients, visitors, and staff professionally</li>
<li>Schedule appointments, meetings, and maintain calendars</li>
<li>Prepare and format correspondence, reports, and other administrative documents</li>
<li>Operate standard office equipment such as computers, copiers, and fax machines</li>
<li>Enter and maintain accurate data while ensuring confidentiality</li>
<li>Provide excellent customer service and assist with patient inquiries</li>
<li>Coordinate with nurses, physicians, and healthcare staff to support workflow</li>
<li>Maintain an organized and efficient work environment</li>
<li>Perform additional administrative tasks as assigned</li>
</ul><h3 class="jobSectionHeader"><b>Required Skills &amp; Competencies</b></h3>
<ul><li>Minimum typing speed of 50 keystrokes per minute</li>
<li>Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Strong verbal and written communication skills</li>
<li>Excellent customer service and interpersonal skills</li>
<li>High level of professionalism, organization, and reliability</li>
<li>Ability to multitask and work effectively in a fast-paced environment</li>
</ul><h3 class="jobSectionHeader"><b>Education &amp; Experience</b></h3>
<ul><li>High School Diploma or equivalent required</li>
<li>Prior clerical or administrative experience preferred (healthcare setting a plus)</li>
</ul>
<p>For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.</p>
<p>
About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.</p></div>

Clerical Assistant – Hospital / Healthcare Setting - CAHHS 26-03869

Irfan & Faran Law Associates

<p><b>Receptionist cum Administration Officer (Hospital)</b></p><p><b>Location: Mehmoodad/Baloch Colony Residents</b></p><p><b>Job Overview:</b><br/>At Bismillah Hospital we are looking for a responsible and well-organized <b>Receptionist cum Administration Officer</b> to manage front desk operations and support daily administrative tasks in a hospital setting. The ideal candidate should have good communication skills, a professional attitude, and the ability to handle patients with care and empathy.</p><p><b>Key Responsibilities:</b></p><ul><li>Greet and assist patients and visitors in a polite and professional manner</li><li>Manage <b>patient appointments</b>, registrations, and inquiries</li><li>Handle incoming calls and direct them to the relevant departments</li><li>Maintain <b>patient records</b> and ensure proper documentation</li><li>Manage billing coordination and basic cash handling (if required)</li><li>Support administrative tasks such as filing, data entry, and report preparation</li><li>Coordinate with doctors, nurses, and other hospital staff</li><li>Ensure cleanliness and organization of the reception area</li><li>Handle patient concerns and guide them accordingly</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>Intermediate / Bachelor&rsquo;s degree</b></li><li>Good communication skills (Urdu &amp; basic English)</li><li>Basic computer knowledge (MS Word, Excel)</li><li>Strong organizational and multitasking skills</li><li>Friendly, presentable, and professional personality</li><li>Prior experience in a hospital/clinic is must</li></ul><p><b>Working Hours:</b><br/>Evening Shift</p><p>Work Location: In person</p>

Receptionist cum Administrator - Evening Shift Only with hospital experience

OhioHealth

<div><p><b>We are more than a health system. We are a belief system. </b>We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more &ndash; in our careers and in our communities.
</p><p></p><p><b>Job Description Summary:
</b></p><p></p>This position coordinates the intern's assignment, communications for Emergency Department Attending and Hospital Attending Physicians, central communications for the Nursing staff. He/She acts as liaison for outside hospitals for assigning Attending Physicians, Emergency Department Representative for incoming calls from families and former patients. The ED Admin Specialist coordinates patient activities in the Emergency Department, including: medical record management, order management, admissions, registration, scheduling, unit logistics and administration. This position also performs miscellaneous duties in a fast-paced, critical environment.
<p></p><p><b>Responsibilities And Duties:
</b></p><p></p>35%
<br>
Operations and Order Management: Enters Physician's orders department order s into clinical information system. Processes all &quot;STAT&quot; and &quot;Now&quot; orders immediately upon receipt and enters appropriate nursing orders into EMStat for nursing notification. Notifies and coordinates &quot;STAT&quot; testing and procedures with correct departments. Coordinates time constrained testing and scheduling with hospital departments. Schedules patient appointments. Works directly with Hospital Triage Nurses to coordinate bed assignment of monitored and critical beds. Ensures acquisition and maintenance of appropriate supplies and chart forms for providing patient care.
<br>
20%
<br>
E. D. Attending Physician's Administrative Assistant duties: Serves as primary communication between hospital and non-hospital Attending Physicians, Hospital Residents and Interns, and Emergency Department Attending Physicians, facilitating decision-making for patient care and admission decisions. Maintains record of on-call Attending/Resident coverage e for immediate access to correct Physician in critical situations. Maintains record of calls placed and received. Obtains Medical Records from Physician's office and outlying hospitals and patient care facilities for Emergency Department Physicians.
<br>
20%
<br>
Management of House Staff and Admissions: Assigns admitted patients both Emergency Department and directly admitted patient s to Hospital Intern Physicians to perform history and physical, and write admission orders. Responsible for notifying Hospital Resident Physicians of admissions. Maintains daily record of on-call schedule of House Staff Physicians and Trauma Staff for consultations and makes administrative decisions concerning assignment as Patient conditions change to facilitate appropriate patient care. Maintains record of assignments of Physicians and room assignments in EMStat in appropriate patient record.
<br>
20%
<br>
Liaison for Emergency Department and outlying facilities: Acts as Liaison for Emergency Department patients, visitors, and incoming callers in absence of Patient Relation Representative. Connects callers with appropriate staff members, takes messages and communicates information within boundaries and confidentiality. Assists Emergency Department staff and hospital staff with informational needs. Answers high volumes of calls and directs calls appropriately, if unable to resolve caller needs. Acts as information center/clearing house for patient transfers to Riverside. Informs callers of appropriate Attending Physician to contact for acceptance of patient to service. Directs calls appropriately from hospital departments/Physicians to Nursing staff/E. D. Attending concerning testing and results of such testing in timely manner.
<br>
5%
<br>
Leadership: Participates in development of self and peers. Participates in specialized staff meetings. Initiates and completes specialized projects to benefit patient care process. Participates in process improvement activities to achieve targeted measures of clinical quality, customer satisfaction, and financial performance.
<p></p><p><b>Minimum Qualifications:
</b></p><p></p>High School or GED (Required)
<p></p><p><b>Additional Job Description:
</b></p><p>High school Diploma or General Diploma (GED). Knowledge of medical terminology, communication, organizational skills, proficiency in spelling, typing and excellent customer service skills.
</p><p></p><p><b>Work Shift:
</b></p>Day
<p></p><p><b>Scheduled Weekly Hours :
</b></p>24
<p></p><p><b>Department
</b></p>Emergency Department
<p></p><p>Join us!
<br>
... if your passion is to work in a caring environment
<br>
... if you believe that learning is a life-long process
<br>
... if you strive for excellence and want to be among the best in the healthcare industry
</p><p></p><p>Equal Employment Opportunity
</p><p></p><p>OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment</p></div>

Emergency Department Administrative Specialist - Pickerington Methodist Hospital

Springhill Medical Center

<div><p><b>Position Overview:</b> This is a full-time position working Monday-Friday.</p>
<p><b>
Pre-employment Requirements:
</b></p><ul><li>We are a drug free facility. Passing a pre-employment drug screening is required.</li>
</ul>
<p><b>Education:
</b></p><ul><li>Validation of High School Diploma or equivalent required. Associate degree in Business Administration, Healthcare Administration, or related field preferred.</li>
<li>Minimum 1 year experience in an acute care setting office environment preferred.</li>
<li>Minimum 1 year experience as an Administrative Assistant preferred.</li>
</ul>
<p><b>Skills/Responsibilities:
</b></p><ul><li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Familiarity with Electronic Health Records (EHR) systems.</li>
<li>Serves as clerical support for HIM/Case Management Directors.</li>
<li>Performs corrections on time edits for Payroll.</li>
<li>Prepare correspondence, reports, and documentation.</li>
<li>Serves as clerical support in meeting recordings, supply orders, and mail distribution for the department.</li>
<li>Runs reports, handles filing and organization of information.</li></ul></div>

Administrative Assistant - Health Information Management

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>Job Summary: Provides administrative support to physicians in their clinical, academic, research and leadership roles.&lt;br&gt;&lt;br&gt;</p>
<p></p>
<p><b>Job Description:</b></p>
<p><b>
Essential Responsibilities:
</b></p><div><ul><li>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.</li></ul>
<ul><li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.</li></ul>
<ul><li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.</li></ul>
<ul><li>Maintains physician&rsquo;s administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees.</li></ul>
<ul><li>Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).</li></ul>
</div>
<p><b>Required Qualifications:</b></p>
<div>
<ul><li>High School diploma or GED required. Associate&rsquo;s degree preferred.</li></ul>
<ul><li>3-5 years related work experience required.</li></ul>
<ul><li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</li></ul>
</div>
<p><b>Competencies:</b></p>
<div>
<ul><li><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</li></ul>
<ul><li><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</li></ul>
<ul><li><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</li></ul>
<ul><li><b>Team Work: </b>Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.</li></ul>
<ul><li><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</li></ul>
</div>
<p><b>Physical Nature of the Job:</b><br>
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally</p><br>
<p></p>
<p></p>
<p><b>Pay Range:
</b></p><p>$21.63 &ndash; $29.11</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative / Executive Assistants</div></li>
<li><div><b>Pay Range:</b> $21.63 - $29.11</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR93378</div></li></ul></div>

Admin Assistant III- Cancer Center Needham

IIQAFGROUP

<div>
 <strong>
  Company:
 </strong>
 IIQAF Group
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Hospital / Health Care
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 SAR 6,500 &ndash; SAR 7,000 per month
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 IIQAF Group is seeking a highly organized and proactive
 <strong>
  Administrative Assistant in Riyadh
 </strong>
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 <strong>
  office administration, scheduling, document management, data entry, and administrative coordination
 </strong>
 .
 <br/>
 <br/>
 This position is suitable for candidates searching for
 <strong>
  Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 </strong>
 .
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Provide daily administrative and office support to healthcare management
  </li>
  <li>
   Manage schedules, appointments, and meeting coordination
  </li>
  <li>
   Maintain accurate records, reports, and documentation
  </li>
  <li>
   Handle phone calls, emails, and internal communications
  </li>
  <li>
   Assist with data entry and database management
  </li>
  <li>
   Prepare reports, presentations, and administrative documents
  </li>
  <li>
   Coordinate with hospital departments and staff
  </li>
  <li>
   Maintain office supplies and administrative systems
  </li>
  <li>
   Ensure compliance with company policies and healthcare regulations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
  </li>
  <li>
   Experience in hospital or healthcare environment preferred
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook)
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication and interpersonal abilities
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information
  </li>
  <li>
   Immediate availability preferred
  </li>
 </ul>
</div>


Administrative Assistant

Shriners Children's

<div><div><div><div><div>The Executive Assistant provides administrative support for the Hospital Administrator. The EA performs all administrative functions including transcription, letters/memos, administration policies and procedures, general office duties, and meeting minutes. Maintains competent knowledge of organizational operations, procedures, policies and personnel. Works independently to plan and organize office operations. Assists in the planning and preparation of any special events associated with the Administrator's office.</div></div></div></div><div><b><br>
Coordinates all administrative activities for assigned executive</b></div><ul><li>
Schedules activities, special events, travel arrangements and special projects for the Hospital Administrator and assures effective coordination of the activities</li><li>
Assists with the Hospital Administrator's time by researching, routing correspondence, drafting letters and documents, collecting and analyzing information, preparing information for meetings, scheduling and maintaining calendar and meetings</li><li>
Works with staff to complete annual surveys</li><li>
Coordinates student affiliation agreements between universities and legal councils at SHC headquarters office, works with other hospitals in preparing transfer agreements</li><li>
Receives and documents donations received at hospital</li><li>
Prepares and monitors the budget for the Administration Department</li><li>
Prepares monthly packets for Board Members</li><li>
Provides support to the Board of Governors</li></ul><div><b><br>
Required</b></div><div>
Associates degree in related field</div><div>
5 years of Administrative Assistant / Clerical experience required, hospital setting experience preferred</div><div>
Advanced proficiency in Microsoft Office Suite of products</div><div></div><div><b><br>
Preferred</b></div><div>
2 years of Executive Secretary experience</div></div><div></div>

Executive Assistant

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