hospital administrative assistant

NavitasPartners

<div><p><b>Job Title:</b> Clerical Assistant &ndash; Hospital / Healthcare Setting<br>
<b>Location:</b> Bronx, NY<br>
<b>Job Type:</b> Contract<br>
<b>Duration:</b> 7 Weeks<br>
<b>Shift:</b> Day Shift (9:00 AM &ndash; 5:00 PM)</p>
<h3 class="jobSectionHeader"><b>
Position Overview</b></h3>
<p>
We are seeking a detail-oriented Clerical Assistant to provide administrative and clerical support in a healthcare setting. This role is essential in ensuring smooth daily operations by supporting staff, clinicians, and patients through effective communication, organization, and coordination.</p>
<h3 class="jobSectionHeader"><b>
Responsibilities</b></h3>
<ul><li>Perform general clerical duties including filing, indexing, data entry, and document management</li>
<li>Serve as the front-desk point of contact, greeting patients, visitors, and staff professionally</li>
<li>Schedule appointments, meetings, and maintain calendars</li>
<li>Prepare and format correspondence, reports, and other administrative documents</li>
<li>Operate standard office equipment such as computers, copiers, and fax machines</li>
<li>Enter and maintain accurate data while ensuring confidentiality</li>
<li>Provide excellent customer service and assist with patient inquiries</li>
<li>Coordinate with nurses, physicians, and healthcare staff to support workflow</li>
<li>Maintain an organized and efficient work environment</li>
<li>Perform additional administrative tasks as assigned</li>
</ul><h3 class="jobSectionHeader"><b>Required Skills &amp; Competencies</b></h3>
<ul><li>Minimum typing speed of 50 keystrokes per minute</li>
<li>Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Strong verbal and written communication skills</li>
<li>Excellent customer service and interpersonal skills</li>
<li>High level of professionalism, organization, and reliability</li>
<li>Ability to multitask and work effectively in a fast-paced environment</li>
</ul><h3 class="jobSectionHeader"><b>Education &amp; Experience</b></h3>
<ul><li>High School Diploma or equivalent required</li>
<li>Prior clerical or administrative experience preferred (healthcare setting a plus)</li>
</ul>
<p>For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.</p>
<p>
About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.</p></div>

Clerical Assistant – Hospital / Healthcare Setting - CAHHS 26-03869

Springhill Medical Center

<div><p><b>Position Overview:</b> This is a full-time position working Monday-Friday.</p>
<p><b>
Pre-employment Requirements:
</b></p><ul><li>We are a drug free facility. Passing a pre-employment drug screening is required.</li>
</ul>
<p><b>Education:
</b></p><ul><li>Validation of High School Diploma or equivalent required. Associate degree in Business Administration, Healthcare Administration, or related field preferred.</li>
<li>Minimum 1 year experience in an acute care setting office environment preferred.</li>
<li>Minimum 1 year experience as an Administrative Assistant preferred.</li>
</ul>
<p><b>Skills/Responsibilities:
</b></p><ul><li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Familiarity with Electronic Health Records (EHR) systems.</li>
<li>Serves as clerical support for HIM/Case Management Directors.</li>
<li>Performs corrections on time edits for Payroll.</li>
<li>Prepare correspondence, reports, and documentation.</li>
<li>Serves as clerical support in meeting recordings, supply orders, and mail distribution for the department.</li>
<li>Runs reports, handles filing and organization of information.</li></ul></div>

Administrative Assistant - Health Information Management

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>Job Summary: Provides administrative support to physicians in their clinical, academic, research and leadership roles.&lt;br&gt;&lt;br&gt;</p>
<p></p>
<p><b>Job Description:</b></p>
<p><b>
Essential Responsibilities:
</b></p><div><ul><li>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.</li></ul>
<ul><li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.</li></ul>
<ul><li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.</li></ul>
<ul><li>Maintains physician&rsquo;s administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees.</li></ul>
<ul><li>Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).</li></ul>
</div>
<p><b>Required Qualifications:</b></p>
<div>
<ul><li>High School diploma or GED required. Associate&rsquo;s degree preferred.</li></ul>
<ul><li>3-5 years related work experience required.</li></ul>
<ul><li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</li></ul>
</div>
<p><b>Competencies:</b></p>
<div>
<ul><li><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</li></ul>
<ul><li><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</li></ul>
<ul><li><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</li></ul>
<ul><li><b>Team Work: </b>Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.</li></ul>
<ul><li><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</li></ul>
</div>
<p><b>Physical Nature of the Job:</b><br>
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally</p><br>
<p></p>
<p></p>
<p><b>Pay Range:
</b></p><p>$21.63 &ndash; $29.11</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative / Executive Assistants</div></li>
<li><div><b>Pay Range:</b> $21.63 - $29.11</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR93378</div></li></ul></div>

Admin Assistant III- Cancer Center Needham

AccentCare

<div><p><b>Team Assistant</b><br>
<b>Location: Norwood, MA</b><br>
<b>Position:Team Assistant</b>
<br>
<b>Job ID:</b>
<br>
<b>Remote/Virtual Position</b>: NO<br>
<b>Coverage Area: In Office</b></p><p><b><br>
Find Your Passion and Purpose as a Full-Time Team Assistant</b><br>
<b>Salary: $23 -$25 / hour</b><br>
<b>Schedule: M-F / 8:00 AM - 5:00 PM</b></p><p></p><div><i><br>
Offer Based on Years of Experience</i></div><p><b><br>
Reimagine Your Career in Hospice</b></p><p>
Caring for others is more than what you do &mdash; it&rsquo;s who you are. At AccentCare, you&rsquo;ll join a purpose-driven, collaborative culture that sets the standard for excellence and gives you the trust and tools to do your best work. You&rsquo;ll belong to a team that cares deeply for patients and each other; a team committed to consistently providing exceptional care. We&rsquo;re proud to be named one of <i>America&rsquo;s Greatest Workplaces 2025</i> by Newsweek &mdash; a reflection of our shared commitment to excellence, integrity and compassion as we shape the future of aging in place. When you thrive, so does the community of care we&rsquo;re building together.</p><div><b>
Be the Best Team Assistant</b> <b>You Can Be</b></div><div>
If you meet these qualifications, we would love to meet you:</div><ul><li>
High School Diploma or related, required</li><li>
1+ years&rsquo; clerical experience, preferably in a medical setting, or equivalent</li><li>
Basic knowledge of Microsoft Office Suite of products and EMR systems</li></ul><div></div><div><b><br>
Responsibilities:</b></div><div>
As a Team Assistant, you will:</div><ul><li>
Update the ADT missing elements in EMR system by reviewing the ADT exception report daily</li><li>
Participate in stand up/down and records census updates daily into the EMR system to ensure admissions, discharges/deaths, transfers, and changes in level of care, changes in team and/or branch are captured for accurate census</li><li>
Assist the Team Director (TD) by ordering and maintaining appropriate inventory of medical supplies for the field staff</li><li>
Processes DME orders in the EMR system and any ancillary systems</li><li>
Responsible for IDG preparation and assisting the TD as requested in preparing for Team Meeting</li><li>
Maintain close communication with the Medical Director (MD) and community physicians in completing their IPOC/485 documents timely and prior to meetings by leveraging the use of eNote and Collaborator</li></ul><div></div><div><b><br>
Our Investment in You</b></div><p>
Caring for others starts with caring for you. We&rsquo;re committed to fostering a purpose-driven workplace where you feel supported, and that means prioritizing your physical, financial and mental well-being.
</p><div>Our benefits include:</div><ul><li>
Medical, dental and vision coverage</li><li>
Paid time off and paid holidays</li><li>
Professional development opportunities</li><li>
Company-matching 401(k)</li></ul><ul><li>
Flexible spending and health savings accounts</li><li>
Wellness offerings such as an employee assistance program, pet insurance and access to Calm, a meditation, sleep and relaxation app</li><li>
Programs to celebrate achievements, milestones and fellow employees</li></ul><ul><li>
Company store credit for your first AccentCare-branded scrubs for patient-facing employees</li>
And more!<br>
<li>
</li></ul><br>
<div></div><div><b>Come As You Are</b></div><ul><li>
At AccentCare, you&rsquo;re part of a community that cares &mdash; for patients and each other. You can rest assured we offer equal employment opportunities regardless of race, ethnicity, sex, sexual orientation, gender identity, religion, national origin, age or disability.</li></ul></div>

Team Administrative Assistant, Hospice

IIQAFGROUP

<div>
 <strong>
  Company:
 </strong>
 IIQAF Group
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Hospital / Health Care
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 SAR 6,500 &ndash; SAR 7,000 per month
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 IIQAF Group is seeking a highly organized and proactive
 <strong>
  Administrative Assistant in Riyadh
 </strong>
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 <strong>
  office administration, scheduling, document management, data entry, and administrative coordination
 </strong>
 .
 <br/>
 <br/>
 This position is suitable for candidates searching for
 <strong>
  Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 </strong>
 .
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Provide daily administrative and office support to healthcare management
  </li>
  <li>
   Manage schedules, appointments, and meeting coordination
  </li>
  <li>
   Maintain accurate records, reports, and documentation
  </li>
  <li>
   Handle phone calls, emails, and internal communications
  </li>
  <li>
   Assist with data entry and database management
  </li>
  <li>
   Prepare reports, presentations, and administrative documents
  </li>
  <li>
   Coordinate with hospital departments and staff
  </li>
  <li>
   Maintain office supplies and administrative systems
  </li>
  <li>
   Ensure compliance with company policies and healthcare regulations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
  </li>
  <li>
   Experience in hospital or healthcare environment preferred
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook)
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication and interpersonal abilities
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information
  </li>
  <li>
   Immediate availability preferred
  </li>
 </ul>
</div>


Administrative Assistant

One Medical

<div><div><div><p><b>About Us</b></p>
</div>
<div><p>One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.</p>
<p>
In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.</p>
</div></div><p><b>
The Opportunity</b></p>
<p>
As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers.</p>
<p>
You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect.</p>
<p><b>
What you'll likely work on:</b></p>
<ul>
<li>Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary</li>
<li>Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location</li>
<li>Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs</li>
<li>Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization</li>
<li>Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting</li>
<li>All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc</li>
<li>Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc.</li>
<li>Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization</li>
<li>Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work</li>
</ul>
<p>These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management.</p>
<p><b>
What you'll need:</b></p>
<ul>
<li>An active phlebotomy certification to practice in WA</li>
<li>At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment</li>
<li>Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions</li>
<li>Strong written and verbal communication skills</li>
<li>A High School Diploma or equivalent</li>
<li>Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously</li>
<li>Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus)</li>
<li>A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care</li>
<li>A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks</li>
</ul>
<p>One Medical is committed to fair and equitable compensation practices</p>
<p>
The range for this role is $25.00 to $27.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/</p>
<p>
This is a full time role (40 hours/week) with 8 hour shifts generally taking place between 7:00am-6:00pm based in office in Capital Hill, WA.</p><div><p><b>
One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire:</b></p>
<p>
Taking care of you today</p>
<ul>
<li>Paid sabbatical for every five years of service</li>
<li>Free One Medical memberships for yourself, your friends and family</li>
<li>Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues</li>
<li>Competitive Medical, Dental and Vision plans</li>
<li>Pre-Tax commuter benefits</li>
<li>PTO cash outs - Option to cash out up to 40 accrued hours per year</li>
</ul>
<p>Protecting your future for you and your family</p>
<ul>
<li>401K match</li>
<li>Credit towards emergency childcare</li>
<li>Company paid maternity and paternity leave</li>
<li>Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance</li>
<li>Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance</li>
</ul>
<p><b>In addition to the comprehensive benefits package outlined above, practicing clinicians also receive</b></p>
<ul>
<li>Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.</li>
<li>UpToDate Subscription - An evidence-based clinical research tool</li>
<li>Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education</li>
<li>Rounds - Providers end patient care one hour early each week to participate in this shared learning experience</li>
<li>Discounted rate to attend One Medical's Annual REAL primary care conference</li>
</ul>
<p></p><p>One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.<br>
<br>
One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.</p></div></div><p></p>

Phlebotomist / Administrative Assistant - Capital Hill

PAM Health

<div><p><b>BE THERE BEFORE THE DOORS OPEN!</b><br>
<b>Join PAM Health Hampden&rsquo;s brand-new rehabilitation hospital opening this summer and help shape the future of patient care from the beginning.</b></p><p></p><div><br>
If you&rsquo;re looking for a schedule that fits your lifestyle, check out PAM Health - and <b>ask us about our comprehensive benefits package!</b></div><div></div><div><b><br>
Some things that our hospital can offer YOU as a full-time employee:</b></div><ul><li>
Medical Benefits: EPO/HDHP/HSA options, including prescription coverage, Rx &rsquo;n Go, and Teladoc</li><li>
Comprehensive dental and vision benefits</li><li>
Employee Assistance Program, including counseling, legal, and financial service</li><li>
Flexible spending (FSA) and health savings (HSA) accounts</li><li>
Life and Disability insurance benefits</li><li>
Education/In-Service Opportunities including continuing education and tuition assistance</li><li>
Supplemental benefits: Accident, critical illness, cancer, pet, and identity theft protection insurance options</li><li>
Auto, Home, Cell Phone, and Gym Membership discount offerings</li><li>
Personal Travel Discounts</li><li>
Employee Bonus Referral Program</li><li>
401(k) plans and discretionary employer match</li><li>
Generous Paid Benefit Time</li></ul><div><br>
The <b>Unit Secretary</b> is responsible for nursing unit communication. Functions include serving as a receptionist, maintaining patient records, and transcribing and communicating physician orders as well as maintaining order at the nursing station. Performs other related duties as assigned or requested.</div><ul><li><b><br>
Education and Training: </b>High school graduate or equivalent preferred. Certification as a Unit Secretary preferred.
</li><li><b>Experience:</b> None required. Previous work experience in a medical environment preferred. Experience with office equipment desirable.</li></ul></div>

Hospital Unit Secretary (HUC) - FT Days | Hampden Rehab

Search 10000+ Hospital administrative assistant jobs near you this May. New roles added regularly across leading industries. Apply today.