hotel administrative assistant

Estate Yountville

<div>ADMINISTRATIVE ASSISTANT
Yountville, CA 
Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Cond&eacute; Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty. 
This is a temporary role with a May start date. 
 
JOB SUMMARY
We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of the hotel. The ideal candidate will possess excellent communication skills, the ability to multitask, and a strong understanding of hotel administration. 
ESSENTIAL JOB RESPONSIBILITIES<div><ul><li>
Provide administrative support to hotel management and executives, including scheduling meetings, managing calendars, and handling correspondence</li><li>
Assist with the preparation of reports, presentations, and hotel documentation.</li><li>
Coordinate and maintain meeting agendas, ensuring updates, materials, and discussion points are organized ahead of scheduled meetings. Provide follow-up notes.</li><li>
Handle incoming phone calls, emails, and inquiries, directing them to the appropriate departments</li><li>
Coordinate travel arrangements, events, and meetings for management staff</li><li>
Manage office supplies and ensure the smooth functioning of office equipment</li><li>
Coordinate with various hotel departments to ensure efficient communication and workflow</li><li>
Lend your expertise to assist with hotel event planning and execution, helping create unforgettable moments for our guests</li><li>
 Assist with vendor ordering and payment approval processes, including placing orders, collecting invoices and W-9s, and maintaining vendor documentation.</li><li>
 Coordinate with Accounting to submit invoices, support timely vendor payments, and assist leadership with preparing and submitting expense reports.</li><li>
Track action items and ensure follow-up on key priorities.</li><li>
Maintain confidentiality when handling sensitive information.</li><li>
 Monitor and respond to guest reviews across online platforms in a timely and professional manner, reflecting the resort&rsquo;s service standards.</li><li>
 Compile and maintain guest feedback reports, summarizing trends, service opportunities, and positive highlights for leadership review.</li><li>
Coordinate with relevant departments to ensure follow-up on guest concerns and service recovery actions.</li><li>
Other duties as assigned</li></ul></div> 
REQUIRED QUALIFICATIONS<div><ul><li>
Bachelor's degree in Business Administration, Hospitality, or a related field</li><li>
Proven experience in an administrative role, preferably within a hotel or hospitality environment</li><li>
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent written and verbal communication skills</li><li>
Ability to handle multiple tasks, prioritize effectively, and work under pressure</li><li>
Strong organizational and time-management skills</li><li>
Detail-oriented with a high degree of accuracy in work</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
A positive, professional demeanor with excellent customer service skills</li></ul></div> 
PHYSICAL REQUIREMENTS<div><ul><li>
Ability to sit for extended periods of time while working at a computer</li><li>
Frequent use of hands and fingers for typing, data entry, and handling office equipment</li><li>
Ability to occasionally stand, walk, bend, and reach</li><li>
Ability to lift and/or move up to 10&ndash;15 pounds occasionally (files, office supplies)</li></ul></div> 
Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time.
Estate Yountville is an equal opportunity employer.
(Minorities/Females/Disabled/Veterans) https://www.theestateyountville.com/ 
Acknowledgement and Signature
I acknowledge that I have read and understood the job description for the Accounting Coordinator position at Estate Yountville. I understand the responsibilities, qualifications, and expectations of the role, and I agree to perform my duties in accordance with company policies and standards: 
______________________________ ______________________________ _______________
Employee Name Employee Signature Date 
______________________________ ______________________________ _______________
Manager Name Manager Signature Date</div>

Administrative Assistant

Marriott International

<div>Additional Information 
Job Number26034764 
Job CategoryAdministrative 
LocationGaylord Opryland Resort &amp; Convention Center, 2800 Opryland Dr, Nashville, Tennessee, United States, 37214 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>POSITION SUMMARY 
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food &amp; Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. 
No matter what position you are in, there are a few things that are critical to success &ndash; creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Why have less when you can have MORE &mdash; all under one roof? Rooted in our expertise and leadership in meetings and experiences, Gaylord Hotels intentionally deliver environments, services and programming that bring people together in an extraordinary way. The heart of our brand are STARs, who are creative, entrepreneurial and dedicated to providing thoughtful, big-hearted service to guests. At Gaylord, we provide STARs with opportunities well beyond that of a traditional hotel&mdash;offering you endless career opportunities, the extras, and MORE. In joining Gaylord, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Restaurant Sales Coordinator

Windsor Court

<div>Description:

Performs all basic administrative functions in the Housekeeping department and is responsible for ensuring the efficient operation in accordance with Avion Hospitality standards.
Responsibilities:<ul><li>Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.</li><li>Maintain regular attendance in compliance with Avion Hospitality standards, as required by scheduling, which will vary according to the needs of the hotel. Possible weekends and Holidays based on business demands.</li><li>Maintain high standards of personal appearance and grooming, which include compliance with the Avion Hospitality dress code and wearing a name tag when working (per brand standards).</li><li>Comply at all times with Avion Hospitality standards and regulations to encourage safe and efficient hotel operations.</li><li>Be familiar with all Avion Hospitality policies and house rules.</li><li>Answer all incoming telephone calls.</li><li>Keep all files updated and organized.</li><li>Order materials and supplies as necessary.</li><li>Collect and distribute department mail.</li><li>Type purchase orders.</li><li>Log and maintain records of purchase orders.</li><li>Dispatch work orders.</li><li>Process and file all log sheets.</li><li>Participate in all department inventories.</li><li>Participate in departmental payroll processing.</li><li>Attend meetings as necessary and take minutes as required.</li><li>Ensure Associates are at all times attentive, friendly, helpful, and courteous to all guests, managers, and fellow Associates.</li><li>Any other duties as required.</li></ul>
Requirements:
<ul><li>College coursework in a related field is helpful.</li><li>Experience in a hotel or a related field preferred.</li><li>High School diploma or equivalent required.</li><li>Ability to type 55 wpm</li><li>Proficient with Microsoft operating systems, OnQ, and Sales Pro Enterprise</li><li>Must be able to convey information and ideas clearly.</li><li>Must be able to evaluate and select among alternative courses of action quickly and accurately.</li><li>Must work well in stressful, high-pressure situations.</li><li>Must maintain composure and objectivity under pressure.</li><li>Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.</li><li>Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.</li><li>Must be effective at listening to, understanding, clarifying, and resolving the concerns and issues raised by coworkers and guests.</li><li>Must be able to work with and understand financial information and data, and basic arithmetic functions.</li></ul></div>

Housekeeping Office Coordinator

Village of Ruidoso

<div>
 The Airport Administrative Assistant is under limited supervision, and paraprofessional and technical secretarial and bookkeeping activities for Sierra Blanca Regional Airport. The position involves completing demands, performing multiple tasks, working to deadlines, and responding to customer issues. Regular work hours are Monday &ndash; Friday 8 am to 5 pm with extended hours required from time to time, however the schedule maybe adjusted based on the need of the department. Periodic evening hours are required due to meeting schedules. This is a non-exempt position reporting to the Airport Manager.
 
 
 
 Job Title Summary
 
 
 
 This position performs a wide variety of administrative and secretarial duties of a highly responsible and confidential nature. This position maintains all bookkeeping records for Sierra Blanca Regional Airport and is responsible for providing financial reports to the Airport Manager and the Village&rsquo;s Finance Department. This position is responsible for interacting with customers, maintaining databases, and managing all Airport records. This position is the point of contact for Sierra Blanca Regional Airport. The Airport Administrative Assistant must be well organized and able to communicate effectively with all Village staff. To perform this job successfully, an individual must be able to perform each essential function efficiently and accurately.
 
 ESSENTIAL JOB FUNCTIONS
 
 
 
 
 The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
 
 
 
 <ul>
 <li>
 Provide customer service in a fast-paced environment; responds to internal and external inquiries pertaining but not limited to billing, bookkeeping, airport events, fuel prices, and car rental information in person and over the phone.
 </li>
 <li>
 Provide day-to-day support to Airport Manager and Sierra Blanca Regional Airport as needed or required.
 </li>
 <li>
 Performs confidential complex managerial support to Sierra Blanca Regional Airport.
 </li>
 <li>
 Maintains and is responsible for Sierra Blanca Regional Airports accounts receivable, accounts payable and all recurring accounts including fuel sales.
 </li>
 <li>
 Maintains all files, records, grants, RFP&rsquo;s, contracts, and agreements for the department.
 </li>
 <li>
 Maintains a variety of airport documents including, but not limited to tenant lease agreements, vendor/concession agreements, personnel records, point of sale receipts, vehicle maintenance records, safety training schedules, State and Federal Grants, calendar of events and airport hanger waiting list.
 </li>
 <li>
 Responsible for preparing fuel orders, maintaining a petty cash drawer and retail sales inventory. Responsible for coordinating and making all travel arrangements for employees of Sierra Blanca Regional Airport.
 </li>
 <li>
 Assist in the production of difficult and lengthy projects on a regular basis.
 </li>
 <li>
 Answers a multi-line telephone by giving appropriate information, or transferring calls to appropriate staff in the department or providing phone numbers for other outlying departments, etc
 </li>
 <li>
 Performs clerical tasks including but not limited to scheduling meetings and appointments, making copies, taking messages, filing, distributing mail, sending faxes, drafting correspondence, and typing using computer.
 </li>
 <li>
 Develop and/or maintain filing systems, assuring that all files are maintained according to policy
 </li>
 <li>
 Track all safety hours for department and schedule safety training for employees under Managers leadership.
 </li>
 <li>
 Drafts or transcribes a variety of public information, statements, memorandums, letters, and notices from written copy, notes, or verbal requests.
 </li>
 <li>
 Check documents for accuracy and completeness
 </li>
 <li>
 Employee Self Service- make time adjustments when employee is unavailable.
 </li>
 <li>
 Review time entry and make recommendations to Manager/Supervisor for any issues or concerns.
 </li>
 <li>
 Train new employs on employee self-service and how to enter time accurately.
 </li>
 <li>
 Maintains and is responsible for producing monthly financial reports in all accounts and produces copies for the Airport Manager and Finance Department.
 </li>
 <li>
 Research, compile, and summarize a variety of information to prepare periodic and special reports; prepare correspondence and a variety of reports and written materials.
 </li>
 <li>
 Maintain equipment and office supplies.
 </li>
 <li>
 Responsible for departmental purchasing, eliciting price quotes, preparing purchase requisitions, monitoring purchase orders and providing receipt of goods of services or invoices to finance for payment
 </li>
 <li>
 Receives and maintains all receipts for Purchase Card Purchases and produces monthly log
 </li>
 <li>
 Maintains and helps develop the department budget, checks budget availability, produces budget change requests and codes all invoices to the appropriate line item
 </li>
 <li>
 Must be well organized and able to multi-task
 </li>
 <li>
 Work closely with HR to keep files and forms up to date.
 </li>
 <li>
 Develops and recommends office procedures and systems.
 </li>
 <li>
 Organize own work, set priorities and meet deadlines.
 </li>
 <li>
 Maintain confidentiality of customers, co-workers, management, and other employees.
 </li>
 <li>
 Notify the Manager or supervisor/s of any real or perceived problems related to department.
 </li>
 <li>
 Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with customers, other staff, vendors, and monitors/auditors.
 </li>
 <li>
 The ability to utilize and be the administrator for NEOGOV to enter requisitions for job postings etc.
 
 
 </li>
 </ul>
 
 Other Responsibilities Or Job Requirements
 
 
 
 <ul>
 <li>
 Must maintain a high level of computer abilities and keep up with changing technology.
 </li>
 <li>
 Completes personal timesheet accurately and timely. Ensures time is reported based on actual time worked.
 </li>
 <li>
 Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the public.
 </li>
 <li>
 Assists the Airport Manager and Line Service Technicians in emergency responses as needed
 </li>
 <li>
 Maintains records and reporting requirements on all information regarding FAA/Airport projects
 </li>
 <li>
 Ensures computers are backed up once a month and adheres to Village of Ruidoso IT Policies
 </li>
 <li>
 Adheres to all Village of Ruidoso&rsquo;s policies not limited to IT, Purchasing, and Personnel Manual
 </li>
 <li>
 Ensure that any on-the-job injury is reported immediately and followed up with appropriate forms.
 </li>
 <li>
 Reports on any suspected fraud and/or abuse to the Airport Manager or Village Manager
 </li>
 <li>
 Ensure any reports of harassment are immediately reported so appropriate actions are taken.
 </li>
 <li>
 Attend meetings, training, and workshops as needed.
 </li>
 <li>
 Perform well in a proactive and reactive mindset.
 </li>
 <li>
 The above statements are not a complete list of all responsibilities and duties performed by employees in this job. As a condition of employment, employees are required to perform other related duties and special projects as assigned.
 
 
 </li>
 </ul>
 
 QUALIFICATIONS:
 
 
 
 <ul>
 <li>
 High School Diploma/GED required.
 </li>
 <li>
 Post-High School training in administrative or clerical skills preferred.
 </li>
 <li>
 Two Years&rsquo; Experience as a Secretary or Administrative Assistant required.
 </li>
 <li>
 Experience with Incode accounting preferred
 </li>
 <li>
 Notary Public preferred.
 </li>
 <li>
 Previous experience in a related function required.
 </li>
 <li>
 Excellent communication and organizational skills required.
 </li>
 <li>
 High level of computer skills and general technology required.
 </li>
 <li>
 Must possess excellent writing and interpersonal skills.
 </li>
 <li>
 Communicate effectively with others and processes information effectively.
 </li>
 <li>
 Adept at working under pressure with frequent interruptions and ability to change focus immediately.
 </li>
 <li>
 Must be flexible and able to adapt to change in the workplace.
 </li>
 <li>
 Must be creative and possess clear ability for logical thinking with a collaborative and flexible approach.
 </li>
 <li>
 Must be detail oriented.
 </li>
 <li>
 Must be highly motivated, organized and a self-starter.
 </li>
 <li>
 Must be able to pass criminal history checks.
 </li>
 <li>
 Must be able to pass a credit check.
 </li>
 <li>
 Must be willing to take and pass a drug/alcohol test and comply with agency &ldquo;Drug Free&rdquo; Policy.
 </li>
 <li>
 Must possess and maintain valid New Mexico motor vehicle operator&rsquo;s permit of appropriate classification and endorsement as required. Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. MVR background checks may be conducted by the agency.
 
 
 </li>
 </ul>
 
 PHYSICAL DEMANDS
 
 
 
 <ul>
 <li>
 The usual requirements in an office environment may require lifting boxes of supplies, equipment, and occasional adjustments of office furniture.
 </li>
 <li>
 Frequently required to sit, talk, or hear.
 </li>
 <li>
 Frequently required to stand, walk, use hands to finger to handle or operate objects, controls, or computer or office equipment.
 </li>
 <li>
 Occasionally required to reach with hands and arms, climb or balance, stoop, kneel, crouch, and crawl.
 </li>
 <li>
 Occasional pushing, pulling, lifting and/or moving up to 25 pounds.
 
 
 </li>
 </ul>
 
 WORK ENVIRONMENT
 
 
 
 <ul>
 <li>
 Possess ability to adapt to inclement weather conditions and/or situations.
 </li>
 <li>
 Noise level could be low to moderate in work environment; however, outside the building the noise level can be extremely loud with incoming aircraft.
 </li>
 <li>
 Available for occasional night and weekend work.
 
 
 </li>
 </ul>
 
 TRAVEL REQUIREMENTS
 
 
 
 <ul>
 <li>
 Minimal travel - ability to travel for activities such as meetings, classes, and workshops in and out of the area
 </li>
 <li>
 Must be able to travel by air as needed to attend training, conferences, and related activities
 </li>
 <li>
 Overnight travel as required
 
 
 </li>
 </ul>
 
 Knowledge Of
 
 
 
 <ul>
 <li>
 Basic office procedures and practices, grammar, and business English.
 </li>
 <li>
 Generally Accepted Accounting Principles (GAAP).
 </li>
 <li>
 Basic fund accounting and bookkeeping principles and practices, including double entry accounting, accounts payable, accounts receivable, cash receipts, and budgeting.
 
 
 </li>
 </ul>
 
 SKILL IN:
 
 
 
 <ul>
 <li>
 Establishing and maintain routine working relationships with citizens, and employees.
 </li>
 <li>
 Balancing a variety of duties, prioritizing assignments and meet deadlines.
 
 
 </li>
 </ul>
 
 ABILITY TO:
 
 
 
 <ul>
 <li>
 Operate modern office equipment including computer equipment. Proficiency in MS Word, Excel, QuickBooks, Incode, and Outlook is a must.
 </li>
 <li>
 Work in a team environment as well as independently with time management, good time office skills and flexibility
 </li>
 <li>
 Handle and prioritize a variety of assignments and meet deadlines.
 </li>
 <li>
 Communicate effectively with other team members and management.
 </li>
 <li>
 Understand and carry out instructions and procedures with minimal supervision.
 </li>
 <li>
 Communicate effectively with all levels of employees and management, both orally and in writing using correct business English, including spelling, grammar, and punctuation.
 </li>
 <li>
 Make accurate arithmetic calculations.
 </li>
 <li>
 Operate air to ground and two-way radio.
 </li>
 <li>
 Drive occasionally long distances.
 </li>
 <li>
 Work in stressful environment and deal effectively with stress.
 </li>
 <li>
 Perform duties and adapt to flexible work schedules as established by management.
 </li>
 <li>
 Maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting, or standing for extended periods of time, driving or riding in car, bus or van, and operating assigned office equipment.
 
 
 </li>
 </ul>
 
 Closing Statements
 
 
 
 <ul>
 <li>
 Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position.
 </li>
 <li>
 In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.
 </li>
 <li>
 This job description is subject to change as the needs of the Village and Department change or the requirements of this position change.
 </li>
 </ul>
</div>

Airport Administrative Assistant

Yuhaaviatam of San Manuel Nation

<div>Under the direction of the Supervisor Training - Hotel, the Training Specialist of Hotel Administration is responsible for the administration, coordination, and execution of training. Conducts new hire hands-on training for front line team members as well as other assigned training for all levels of team members. Ensures existing team members are up to date on guidelines, policies, procedures, Standard Operating Guidelines, work methods, and new product training. Trains all aspects of health and safety compliance, as well as high-level customer service to maintain Best-in-Class service and facility for all guests.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Develops, coordinates, and conducts effective training programs to maintain or improve team member job skills using appropriate industry best practices for content delivery. Facilitates learning via classes, workshops, hands-on-coaching, and mentoring. Develops and delivers a best practice process for administering training including training room scheduling, facilities set-up and catering, manage and administer all materials for training classes, communications &ndash; invitations, pre-work, reminders, follow-up, class attendance processing, completion status and evaluations. Conducts on-the-job and classroom training on enterprise, departmental, functional, and job-specific policies/procedures. 
2. Maintains and updates individual and department training records and files. Tracks metrics regarding attendance, satisfaction, effectiveness, and use of training. 
3. Develops alternate training methods in the event that the expected improvements are not met. Identifies and evaluates external sources of training materials and courses. Stays current on all existing and new chemicals and their application techniques including SDS (Safety Data Sheets), new work techniques, department equipment and their recommended uses. 
4. Assists with new hire orientation for all new team members. This includes classroom training as well as follow-up to verify job proficiency and answer questions. 
5. Assists in the review and update of training manuals. Maintains ongoing development of general training instructions, checklists, and visual aids. Makes recommendations for improvements and/or changes to training materials, courses, etc. Helps ensure policy and procedure compliance with continuous training and refresher training of all team members. 
6. Follows-up with new team members regularly. Attends meetings and seminars to obtain information useful for training. 
7. Performs other duties as assigned to support the eﬃcient operation of the department.
 EDUCATION, EXPERIENCE AND QUALIFICATIONS<ul><li>
Bachelor&rsquo;s degree from an accredited college or university required.</li><li>
Minimum two (2) years of Casino or Hotel Hospitality required.</li><li>
Minimum two (2) years of training experience preferred.</li><li>
Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.</li></ul>
KNOWLEDGE, SKILLS AND ABILITIES (KSA)<ul><li>
Intermediate proficiency in Microsoft Office required (Word, Outlook, Access, Excel, and PowerPoint).</li><li>
Ability to learn new systems, software, and applications.</li><li>
Must be able to clearly communicate both verbally and in writing.</li><li>
Must possess excellent coaching and mentoring skills. Must be self-motivated, results oriented, friendly, and confident.</li><li>
Experience in training and developing employees to assist them in achieving full competency in the shortest amount of time.</li><li>
Experience in dealing with the public in an effective, courteous, and professional manner.</li><li>
Ability to perform efficiently in a fast-paced, high demand environment.</li></ul>
LICENSES, CERTIFICATIONS AND REGISTRATIONS<ul><li>
At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.</li><li>
Certification in training or learning performance such as Certified Professional in Talent Development (CPTD) or Associate Professional in Talent Development (APTD) is preferred.</li><li>
No Driving Responsibilities: Role does not require a driver&rsquo;s license or insurance.</li></ul>
PHYSICAL REQUIREMENTS/ WORKING CONDITIONS &ndash; ENVIRONMENT
The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Primary work environment is in a climate-controlled office setting.</li><li>
Work requires travel to attend meetings, trade shows, and conferences.</li><li>
Incumbents may be required to work evening, weekend and holiday shifts.</li><li>
Must be able to work in a fast-paced, high-demand environment.</li><li>
Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.</li><li>
Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.</li><li>
Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.</li><li>
Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.</li><li>
Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.</li><li>
Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.</li><li>
Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.</li><li>
Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.</li><li>
The employee may be exposed to fumes or airborne particles including secondhand smoke.</li></ul>
Reasonable accommodation will be made in compliance with all applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!</div>

Training Specialist - Hotel Administration

Sunny Hotel

<div>Property Description:
<div></div><div>
The Sunny Hotel, located in the sunny and vibrant Sunny Isles Beach, Florida, is seeking talented individuals to join our team! As a job applicant, you'll have the opportunity to work in a beachfront hotel that offers exceptional service and a tropical paradise experience to our guests. With positions available in front desk, housekeeping, food and beverage, spa, and more, there are abundant opportunities for career growth and advancement. Our hotel boasts stunning ocean views, modern amenities, and a lively atmosphere, creating an exciting work environment. As a member of the The Sunny Hotel team, you'll have the chance to provide exceptional service to our guests, work in a picturesque beachfront location, and be a part of a renowned hospitality brand. Join us in delivering unforgettable hospitality experiences and become a valued member of our team at The Sunny Hotel in Sunny Isles Beach, FL!</div>
Overview:

Are you a highly organized and detail-oriented administrative professional with a passion for providing top-notch support? Join our team as an Executive Administrative Assistant and play a pivotal role in supporting our executive team. This is an exciting opportunity to work in a fast-paced and dynamic environment, where your skills and expertise will contribute to the success of our organization.
As an Executive Administrative Assistant, you will be responsible for managing calendars, coordinating meetings and events, and handling various administrative tasks to ensure smooth operations. Your proactive approach, strong communication skills, and ability to prioritize and multitask will be essential in supporting our executives and maintaining efficient workflows. 
Why choose us:<ul><li>
Competitive salary and benefits package</li><li>
Opportunities for growth and professional development</li><li>
Collaborative and inclusive work environment</li><li>
Exciting and challenging responsibilities</li></ul>
If you are a motivated and dedicated administrative professional looking for a rewarding career, apply now to join our team as an Executive Administrative Assistant! Help us drive excellence and support our executive team in achieving their goals.
Qualifications:
<ul><li>Previous experience supporting Executive level required</li><li>High school diploma required, Bachelor&rsquo;s degree preferred</li><li>Proficient computer skills to include the use of Excel, Microsoft Word, PowerPoint</li><li>Ability to deal with confidential information in a discrete manner</li><li>Ability to communicate both verbally and in writing across all levels of the organization in a clear and concise manner</li><li>Highly developed organizational skills and ability to prioritize</li><li>Excellent problem solving skills</li><li>Independent, highly motivated self-starter</li><li>Highly developed interpersonal skills, ability to maintain a consistently positive, cheerful, helpful attitude and demeanor</li><li>Ability to adapt well to changing priorities and situations without a loss of effectiveness</li><li>Willingness to remain flexible and accessible for communication and consultation</li></ul>
Benefits:

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners&rsquo; mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company&rsquo;s heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. 
In keeping with the company&rsquo;s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.<ul><li>
Multiple Tiers of Medical Coverage</li><li>
Dental &amp; Vision Coverage</li><li>
24/7 Teledoc service</li><li>
Free Maintenance Medications</li><li>
Pet Insurance</li><li>
Hotel Discounts</li><li>
Tuition Reimbursement</li><li>
Paid Time Off (vacation, sick, bereavement, and Holidays).</li><li>
401K Match</li></ul>
Working at Davidson is like nowhere else. It&rsquo;s less of a job, more of a calling. It&rsquo;s part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. 
 
EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation 
 
Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.</div>

Hyatt Regency Rochester

The Sales &amp; Events Administrative Assistant supports the sales team by handling a variety of administrative functions including, but not limited to, answering phones, making copies, mail distribution, fielding sales inquiries, assisting with reservations and property tours, drafting contracts and proposals, and managing staff calendars. The Sales &amp; Events Administrative Assistant will prepare, update, and distribute information for client events and serve as a liaison between client and respective sales and event managers.QUALIFICATIONS &amp; SKILLS<ul><li>Full-Time with availability for day shifts, Monday-Friday.</li><li>One year&rsquo;s experience working in a support role at a branded hotel preferred. Knowledge of hotel event operations and property management systems.</li><li>Working knowledge of computer applications, including Outlook, Word, Excel.</li><li>A true desire to satisfy the needs of others in a fast-paced environment.</li><li>Strong analytical, organizational, and interpersonal skills.</li><li>Refined verbal communication skills.</li><li>Friendly, outgoing personality.</li><li>Detailed oriented, deadline driven, organized individual able to handle multiple tasks while working in a team environment.</li><li>Ability to type with speed and accuracy.</li><li>Prior hotel or administrative experience preferred.</li></ul>ESSENTIAL JOB FUNCTIONS<ul><li>Perform a wide variety of administrative assignments.</li><li>Interact with clients and provide assistance. Approach guest encounters in a friendly, service-oriented manner. Take an active role in understanding and anticipating guest needs to provide authentic and personalized service.</li><li>Operate a computer to enter data, draft, edit, revise and print letters, reports and other business documents.</li><li>Operate copier, fax and other office equipment.</li><li>Greet and direct visitors and answer, screen and route phone calls.</li><li>Sort, screen, and distribute incoming mail.</li><li>Resolve routine administrative problems and answer basic inquiries.</li><li>Establish, maintain and update files, records and other documents.</li><li>Arrange and schedule meetings, travel, interviews and appointments.</li><li>Order supplies.</li><li>Report to work when scheduled and in proper uniform.</li><li>Maintain a consistent professional and positive attitude when communicating with guests, vendors and associates.</li><li>Practice safe work habits and comply with sanitary, safety, security and emergency procedures.</li><li>Any other tasks / duties as requested by management.</li></ul>MC Management is an Equal Opportunity Employer: EOE Minorities / Females / Protected Veterans / Disabled. See additional legal notices and federal and state posters regarding employee rights at mcmanagementrochester.com. Requests for disability-related accommodation should be directed to the location you are applying to or the Human Resources Office at 585-546-1234.Job Type: Full-timePay: $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you 18 years of age or older?</li><li>Please tell us about your interest in this position.</li><li>Have you previously worked for MC Management of Rochester, LLC?</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Sales & Events Administrative Assistant (Full-Time)

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Sales & Events Administrative Assistant (Full-Time)