hotel administrative assistant

Handlery Hotels, Inc.

Executive Administrative Assistant to the Hotel General ManagerPOSITION PURPOSEThe Executive Assistant to the General Manager (GM) provides high‑level administrative, operational, and guest‑service support at Handlery Union Square Hotel, a family‑owned independent hotel in San Francisco. This position serves as a trusted partner to the General Manager, helping coordinate daily operations, manage communications, handle confidential information. The ideal candidate is professional, detail‑oriented, warm, and committed to delivering exceptional hospitality.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide comprehensive administrative support to the General Manager, including scheduling, calendar management, meeting coordination, and written correspondence.</li><li>Draft, edit, and distribute reports, memos, presentations, and internal communications on behalf of the GM.</li><li>Coordinate cross‑departmental communication and follow‑up to ensure timely completion of initiatives.</li><li>Maintain confidential files, records, and documents with discretion and professionalism.</li></ul>Guest Relations &amp; Service Support<ul><li>Manage and respond to guest surveys, including monitoring feedback, drafting responses, escalating issues when necessary, and tracking trends to support service improvements.</li><li>Support guest travel-related email inquiries, ensuring timely, accurate, and service‑oriented communication that aligns with the hotel&rsquo;s standards.</li><li>Process and manage gift certificate requests, including creation, payment coordination, fulfillment, and recordkeeping.</li><li>Assist with VIP guest arrangements, special requests, and personalized service touches.</li></ul>Operational Support<ul><li>Support the General Manager with preparation for daily operations meetings, leadership check‑ins, and guest arrival reviews.</li><li>Liaise with department heads to gather information, coordinate projects, and ensure alignment with organizational goals.</li><li>Prepare and maintain operational documentation, SOPs, and property communication tools.</li></ul>Financial &amp; Administrative Coordination<ul><li>Assist with invoice processing, expense tracking, and budget documentation as directed by the GM.</li><li>Maintain logs, spreadsheets, and reports related to guest services, operations, and administrative activity.</li><li>Support procurement and vendor communication when administrative assistance is needed.</li></ul>AI Awareness &amp; Property Security<ul><li>Must demonstrate strong awareness of modern, AI‑enabled scams (including voice cloning and highly convincing phishing) and apply sound judgment when requests feel unusual or urgent.</li></ul>&middot; Must safeguard sensitive information and confidential hotel records, including guest data, internal contacts, access details, and operational procedures.&middot; Must maintain discretion online and on personal devices; understands that internal matters, guest situations, and property operations are not to be posted or shared publicly.&middot; Must be comfortable following established verification and escalation standards for requests involving money, guest privacy, system access, or vendor/payment changes.<ul><li>Assist with tracking business priorities, deadlines, flight reservations and action items for the GM and leadership team.</li></ul>QualificationsEducation &amp; Experience<ul><li>Associate or bachelor&rsquo;s degree in hospitality, Business Administration, Communications, or related field preferred but not required.</li><li>3+ years of administrative executive support required &amp; hotel operations experience / hospitality experience strongly preferred.</li><li>Experience with guest service or guest relations responsibilities is highly desirable.</li></ul>Skills &amp; Competencies<ul><li>Excellent English written and verbal communication skills.</li><li>Strong organizational ability with both soft and hard documents, contracts, forms, etc. Along with impeccable attention to detail.</li><li>Must be proficient in Microsoft Office (word, excel, powerpoint, copilot etc.) or Microsoft 365; experience with hotel PMS systems is a plus.</li><li>Ability to maintain confidentiality, professionalism, and sound judgment.</li><li>Strong interpersonal skills and a warm, guest‑focused demeanor.</li><li>Ability to multitask and manage competing priorities in a fast‑paced environment.</li></ul>Attributes for Success<ul><li>Warm, genuine, and service‑minded.</li><li>A proactive self‑starter who anticipates needs before they arise.</li><li>Discreet, trustworthy, and comfortable handling sensitive information.</li><li>Able to balance administrative precision with hospitality grace.</li><li>Team‑oriented and capable of building strong relationships across the property.</li></ul>Working Conditions<ul><li>Full‑time, exempt position based onsite at the hotel.</li><li>Must be available during regular business hours and occasionally during peak periods, events, or special needs.</li><li>Professional appearance and adherence to hotel grooming standards required.</li></ul>Pay: $85,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Confidential

<div>
 
 
 Job Title:
 
 Personal Assistant to Senior Management
 
 
 
 Location:
 
 Dubai
 
 
 
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Personal Assistant
 
 to support senior management with day-to-day administrative tasks, with a strong focus on
 
 travel coordination, hotel bookings, and scheduling
 
 .
 
 
 
 
 
 The ideal candidate will be detail-oriented, responsive, and capable of managing multiple priorities in a fast-paced international environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Travel &amp; Accommodation Management
 
 
 <ul>
 <li>
 Arrange international and domestic travel (flights, visas, transfers)
 </li>
 <li>
 Book hotels and manage accommodation logistics
 </li>
 <li>
 Prepare detailed travel itineraries
 </li>
 <li>
 Handle last-minute travel changes and emergencies
 </li>
 <li>
 Ensure cost-effective and efficient travel planning
 </li>
 </ul>
 
 
 Calendar &amp; Scheduling
 
 
 <ul>
 <li>
 Manage calendars for senior management
 </li>
 <li>
 Schedule meetings, calls, and appointments across time zones
 </li>
 <li>
 Coordinate internal and external meetings
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare and organize documents, reports, and presentations
 </li>
 <li>
 Handle correspondence (emails, calls, follow-ups)
 </li>
 <li>
 Maintain records and filing systems
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Liaise with internal teams, external partners, and vendors
 </li>
 <li>
 Support logistics for business trips and events
 </li>
 <li>
 Ensure smooth day-to-day operations for senior management
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 3+ years of experience as a Personal Assistant / Executive Assistant
 </li>
 <li>
 Strong experience in
 
 travel and accommodation management
 
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Ability to multitask and work under pressure
 </li>
 <li>
 Strong communication skills
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Proficiency in MS Office (Outlook, Excel, Word)
 </li>
 <li>
 Experience with travel booking platforms is a plus
 </li>
 </ul>
 
 
 Languages
 
 
 <ul>
 <li>
 English &mdash; fluent
 </li>
 <li>
 Russian - fluent
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Proactive and solution-oriented mindset
 </li>
 <li>
 Flexible and adaptable
 </li>
 <li>
 Strong service-oriented attitude
 </li>
 </ul>
 
 
</div>

Personal Assistant (Russian Speaker)

Hyatt

<div><div>Summary<div><div><div>
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.</div></div><div>
 The Assistant Front Office Manager is responsible for all duties of the front desk operation which includes staff training, inter-department communications, and staff scheduling. The Assistant Front Office Manager should possess strong communication skills and demonstrate leadership abilities. In addition to assisting in the operation of the Front Office operation and guest services personnel, this position will respond quickly to guest requests and/or complaints in a friendly manner and ensure that appropriate action is taken to guarantee guest satisfaction.</div><div>
 Duties include:</div><ul><li>
Responsible for short and long-term planning and the management of the hotel&rsquo;s Front Office operations</li><li>
Develop and recommend the budget, labor cost plans and objectives and manages within those approved plans</li><li>
Maintain guest room inventory</li><li>
Coach and counsel employees to reflect Hyatt Service Standards and Procedures</li><li>
Perform all tasks of a Front Office Staff as needed to facilitate service</li><li>
Ensure all operations and cash handling are done per policies and procedures</li><li>
Maintain excellent communication with the housekeeping department</li><li>
Maintain information on prices, rates, specials, packages, programs, etc., while ensuring all staff are trained in all areas</li><li>
Analyze, investigate, and resolve guest complaints</li><li>
Create expectations, lead people, manage processes, and hold people accountable for the agreed upon activities and timetables</li><li>
Insures proper staffing levels for customer service goals</li><li>
Coach and counsel employees to reflect Hyatt service standards and procedures</li></ul>
Pay Salary Range: $70,000 - $85,000 
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.</div></div><div>
Qualifications<div><ul><li>
Demonstrated ability to effectively interact with people of cultural, disability, and ethnic backgrounds</li><li>
4 years or more of progressive hotel Rooms Management experience</li><li>
With opening hotels, previous hotel pre-opening experience preferred</li><li>
Service oriented style with professional presentations skills</li><li>
At least 2 years progressive management experience within the Rooms Division of a hotel</li><li>
Hotel/Hospitality degree an asset</li><li>
Must possess the following strengths: high energy, entrepreneurial spirit, motivational leader, effective communicator, effective in providing exceptional customer service and ability to improve the bottom line</li><li>
Clear concise written and verbal communication skills in English</li><li>
Must be proficient in Microsoft Word and Excel</li><li>
Must have excellent organizational, interpersonal and administrative skills</li></ul></div></div></div>

ASSISTANT FRONT OFFICE MANAGER

Hilton

<div>F&amp;B Administrative Assistant
The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. 
What will I be doing? 
An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Opens incoming mail, dates stamps and distributes accordingly</li>
<li>Sends outgoing mail, both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports, as directed</li>
<li>Prepares correspondence on behalf of management</li>
<li>Duplicates, copies and distributes and mails material for the department/office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property's email system and maintains their email box, as is policy</li>
<li>Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)</li>
<li>Appropriate business use of telephone and voice email system</li>
<li>Greets internal and external customers in a friendly and professional manner</li>
<li>Announces visitors and/or handles requests, as appropriate</li></ul>
What are we looking for? 
An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Excellent verbal and written communication skills</li>
<li>Excellent administration and IT skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous administrative experience in a fast paced environment</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

F&B Administrative Assistant

Omni Hotels

Mokara Hotel & Spa
 
The Mokara Hotel & Spa, a relaxing retreat on San Antonio’s world-famous Riverwalk is just steps from all the action yet worlds away. Mokara has a long-standing history of excellence. As the only Forbes four-star hotel in San Antonio, Mokara is the first choice for sophisticated travelers. Be a part of an attentive staff by making our guest stays a memorable one where exceptional is included.
 The Mokara Hotel & Spa’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Mokara Hotel & Spa may be your perfect match.
 
Assistant Director of Engineering
 
Overview: 
To provide technical and administrative assistance to the Director of Engineering Services and to assist the Director of Engineering Services in the operational aspect of the Engineering Department
 
Responsibilities: 
Assist the Director of Engineering Services in the full upkeep of the preventative maintenance, including the keeping of logs on work done, scheduling and the assignment of projects and other related tasks.
 
Assist the Director of Engineering Services in the procurement of supplies and the issuance of purchase orders.
 
Review work orders and assign work by priorities.
 
Maintain up-to-date inventories of heat, light & power and repair and maintenance supplies.
 
Respond to guest requests.
 Work with the Engineering staff on a shift basis and coordinates their activities.
 
Assume the full responsibility for the Engineering Department in the absence of the Director of Engineering Services
 
Have a thorough understanding of Omni's fire alarm procedures and emergency evacuation
 
Have a thorough understanding of Omni's job scenarios
 
Must be familiar with Omni's Systems and Services procedures
 
Qualifications: 
Must have extensive HVAC and mechanical experience.
 
Excellent oral and written communication skills.
 
Must be able to work a flexible schedule to include nights, weekends and holidays.
 
3-5 years of hotel engineering experience preferred.
 
Previous experience at a convention service hotel preferred.
 
Experience managing a crew of 5 or more.
 
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
 EEOC is the Law Poster.
 Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
 If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

Assistant Director of Engineering

Go Business

Job Title: CEO Executive Assistant (Arabic Female)Location: Doha Employment Type: Full-TimeJob SummaryWe are seeking a highly organized and professional Arabic-speaking Female Executive Assistant to provide comprehensive administrative and personal support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Coordinate internal and external meetings, including preparing agendas and taking minutes.</li><li>Handle correspondence, emails, phone calls, and other communications on behalf of the CEO.</li><li>Arrange travel bookings, hotel accommodations, and visa requirements.</li><li>Prepare reports, presentations, and documents as required.</li><li>Follow up on tasks and deadlines with departments and external stakeholders.</li><li>Maintain confidential files and sensitive information.</li><li>Organize and coordinate special projects and events.</li><li>Screen and prioritize incoming requests and inquiries.</li><li>Assist with personal errands and administrative tasks when needed.</li></ul>Requirements<ul><li>Female Arabic speaker (native or fluent in Arabic and English).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and verbal communication skills in both Arabic and English.</li><li>Strong organizational and time management skills.</li><li>Ability to multitask and work under pressure.</li><li>High level of professionalism and confidentiality.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Bachelor's degree in Business Administration or related field is preferred.</li><li>Valid Qatar ID with transferable visa is preferred.</li></ul>Preferred Qualifications<ul><li>Experience supporting C-level executives.</li><li>Strong problem-solving and decision-making skills.</li><li>Knowledge of business etiquette and office management.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Career growth opportunities.</li><li>Professional and dynamic work environment.</li></ul>How to ApplyPlease submit your updated CV with a recent photo. Only shortlisted candidates will be contacted.Pay: QAR5,000.00 per monthWork Location: In person

CEO Executive Assistant

Qatar Master W.L.L

Job Title: Administrative Assistant (ICW)About the Role: We are seeking a dedicated and organized Administrative Assistant to support our team in daily operations, coordination, and office management. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently while ensuring smooth workflow across the office and project teams.Key Duties &amp; Responsibilities:<ul><li>Provide day-to-day administrative support, including printing, scanning, document handling, and obtaining approvals/signatures</li><li>Assist with travel arrangements, hotel bookings and logistics for staff and project teams</li><li>Support onboarding and offboarding processes, including coordination with IT, access permissions, bank accounts, insurance, and documentation</li><li>Maintain office operations by organizing files, records, databases, and internal systems for efficiency</li><li>Handle vendor and supplier communication and assist in procurement, purchase order (PO) creation, and follow-ups through systems like SAP Ariba and ERP.</li><li>Track and manage office supplies, IT equipment, PPE, and other company assets</li><li>Prepare and collate standard documents such as invoices, submittal letters, and delivery notes</li><li>Coordinate meetings, events, and team schedules, including driver assignments and venue arrangements</li><li>Raise and follow up on internal service requests to ensure timely resolution</li><li>Proactively identify areas where additional support can enhance team efficiency</li></ul>Required Skills &amp; Qualifications:<ul><li>Hands-on experience with SAP Ariba and Enterprise Resource Planning (ERP) systems</li><li>Strong organizational, multitasking, and communication skills</li><li>Knowledge of procurement processes, PR/PO creation, and vendor coordination</li><li>Experience in office administration, documentation, and record keeping</li><li>Ability to handle travel, logistics, and operational support</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, CRMs)</li></ul>Contact:Interested candidates are requested to share their CVs at qalikhan1009@gmail.comJob Types: Full-time, Contract Contract length: 4 monthsPay: QAR5,500.00 - QAR6,000.00 per hourWork Location: In person

Assistant Control Wing ( Administration )

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