hr admin assistant receptionist

Hyvision Technology L.L.C

We are currently looking for HR &amp; Admin Assistant/Receptionist who can join us immediately!<ul><li>Age 25-35, Female</li><li>2+ years HR &amp; Admin UAE Experience</li><li>Must look presentable, professional and has a strong personality.</li><li>Welcomes visitors by greeting them in person or on the telephone</li><li>Handle the reception area, answer and transfer calls, take messages.</li><li>Provide administrative assistance to the Manager.</li><li>Proven experience in UAE visa processing.</li><li>Has experience in processing and managing contracts (company trade license, insurance, vehicle)</li><li>Handling company monthly bills (ex. DEWA, Etisalat).</li><li>Coordinate with other departments for Manpower needs.</li><li>Coordinate meetings, appointments and travel arrangements for Employees.</li><li>Coordinate office activities and operations to ensure compliance with company policies.</li><li>Monitor staff attendance in coordination with the HR department.</li><li>Ensure employees files are kept up to date.</li><li>Manage to file of company-related documents.</li><li>Must work attentively and alert.</li></ul>Requirements:<ul><li>Proven admin or assistant experience</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li><li>High school diploma or equivalent; college degree preferred</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthExperience:<ul><li>UAE HR &amp; Admin: 2 years (Required)</li></ul>

HR & Admin Assistant/Receptionist

Manpower Middle East

<div>
 
 Contract: 12 months (renewable and extendable)
 
 
 Employment: Outsourced through Manpower Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are looking for a friendly, organized, and professional Receptionist to be based in our client's Dubai office. The successful candidate will be the first point of contact for visitors and clients, ensuring a welcoming front-desk experience while providing essential administrative support to the office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 Front Desk &amp; Guest Management
 
 
 <ul>
 <li>
 Greet visitors, clients, and employees in a professional and courteous manner
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 Manage visitor sign-in and coordinate guest waiting and meeting arrangements
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 Handle incoming calls, emails, and general inquiries, directing them appropriately
 </li>
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 Maintain a welcoming, organized, and professional reception area at all times
 </li>
 </ul>
 
 
 Reception &amp; Office Support
 
 
 <ul>
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 Ensure the reception desk and common areas are tidy, stocked, and presentable
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 Coordinate meeting room bookings and assist with meeting setup when needed
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 Receive, sort, and distribute mail, deliveries, and courier packages
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 Liaise with office vendors and service providers as required
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
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 Assist with general administrative tasks such as data entry, filing, document management, and scanning
 </li>
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 Support HR, Finance, and Admin teams with ad hoc administrative tasks
 </li>
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 Maintain office supplies inventory and place orders when required
 </li>
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 Assist with travel bookings or courier arrangements if needed
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 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
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 Previous experience as a Receptionist, Front Desk Executive, or Admin Assistant preferred
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 Strong communication and interpersonal skills
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 Professional appearance and positive, service-oriented attitude
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 Excellent organizational and time-management skills
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 Proficient in MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Ability to multitask and handle confidential information discreetly
 </li>
 <li>
 Fluent in English (Arabic or other language will be a plus)
 </li>
 </ul>
</div>

Receptionist

DESIGNSMITH INTERIORS LLC

Role PurposeThe Receptionist is responsible for managing front desk operations and acting as the first point of contact for clients, visitors, vendors, and internal teams. The role ensures smooth communication flow, professional office coordination, and disciplined handling of calls, emails, stationery, and administrative tasks.This role focuses on professional communication, organization, and consistency, ensuring the office functions efficiently on a day-to-day basis.Works closely with: Management, Project Teams, HR, Vendors, and ClientsShould be proficient in HindiOversees and Manages:<ul><li>Front desk operations</li><li>Incoming and outgoing communication</li><li>Office stationery and basic administration</li></ul>Key Role Identity<ul><li>First point of contact, not gatekeeper</li><li>Communicator, not message dropper</li><li>Coordinator, not task avoider</li><li>Professional representative of the company</li></ul>Key Responsibilities1. Front Desk &amp; Client Handling<ul><li>Greet and welcome clients, consultants, and visitors professionally</li><li>Manage visitor entries, appointments, and meeting coordination</li><li>Maintain a presentable and disciplined reception area</li></ul>2. Communication Management (Mandatory)<ul><li>Answer, screen, and direct incoming phone calls efficiently</li><li>Handle official emails, inquiries, and correspondence</li><li>Ensure accurate communication between:</li><li>Management</li><li>Project and site teams</li><li>Vendors and clients</li><li>Follow up on messages to ensure closure</li></ul>3. Office &amp; Stationery Management<ul><li>Monitor and manage office and site stationery requirements</li><li>Maintain stock levels and raise purchase requests on time</li><li>Coordinate pantry and basic office supplies</li></ul>4. Mail &amp; Courier Coordination<ul><li>Receive, record, and distribute incoming mails and couriers</li><li>Arrange outgoing couriers and maintain dispatch records</li><li>Coordinate document movement between office and sites</li></ul>5. Administrative Support<ul><li>Support Admin and HR teams with daily office coordination</li><li>Assist in filing, scanning, record keeping, and documentation</li><li>Maintain registers and basic office records</li></ul>Key Competencies &amp; Experience<ul><li>2&ndash;5 years&rsquo; experience as a Receptionist or Front Office Executive</li></ul>(construction or contracting industry preferred)<ul><li>Strong verbal and written communication skills (mandatory)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional appearance and client-handling skills</li><li>Strong organizational and multitasking ability</li><li>Ability to work in a fast-paced construction office environment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li><li>Please rate your Hindi in language skill out of 10</li></ul>Work Location: In person

AL SHAALI MOTO TRADING

Job Purpose:To provide a welcoming and professional first point of contact for customers visiting the showroom, ensuring excellent customer service and smooth coordination between the sales team and visitors.Key Responsibilities:<ul><li>Greet customers and visitors warmly and direct them to the appropriate department or sales consultant.</li><li>Answer incoming calls promptly and professionally, transferring them to the relevant staff or taking accurate messages.</li><li>Maintain a tidy and organized reception area that reflects the company&rsquo;s professional image.</li><li>Record customer inquiries and walk-in traffic in the showroom register or CRM system.</li><li>Support the sales team with appointment scheduling and coordination.</li><li>Manage daily office correspondence, courier handling, and document filing.</li><li>Ensure refreshments and hospitality are offered to visiting clients.</li><li>Assist in preparing and maintaining display materials and showroom appearance.</li><li>Handle basic administrative support such as photocopying, printing, and stationery control.</li><li>Coordinate with HR and Admin departments for staff attendance, visitors&rsquo; passes, and meeting arrangements.</li></ul>Qualifications &amp; Experience:<ul><li>Minimum High School Diploma or Bachelor&rsquo;s Degree preferred.</li><li>1&ndash;3 years of experience in a similar front desk or receptionist role, preferably in automotive or retail industry.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English; and Arabic language is an advantage.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Showroom Receptionist

Rushabh Sealink PVt LTD

*Job Title:* Office Assistant &ndash; Receptionist/Admin*Location:* Dubai, UAE*Salary Range:* AED 1,800&ndash;2,000 * Philippines will be given Preference*Job Summary:*We are seeking a proactive and detail-oriented Office Assistant to support our Freight Forwarding operations in Dubai. The ideal candidate will assist in administrative tasks, document handling, and team coordination to ensure smooth day-to-day operations.*Key Responsibilities:*- Perform general office duties such as filing, data entry, and correspondence.- Assist in preparing, managing, and organizing shipment documentation.- Coordinate with internal teams and external stakeholders for shipment updates and operational requirements.- Maintain accurate records of shipment details and ensure timely updates in the system.- Handle phone calls, emails, and queries related to freight forwarding operations.- Support the team with scheduling meetings, tracking deadlines, and maintaining office supplies.- Assist in creating and maintaining reports as required by the management.*Qualifications and Skills:*- High school diploma or equivalent; additional qualifications in logistics or administration are a plus.- Basic knowledge of freight forwarding and logistics operations is preferred.- Proficiency in MS Office (Word, Excel, Outlook).- Strong organizational and multitasking skills.- Good communication skills, both written and verbal.- Ability to work independently and as part of a team.*Benefits:*- Monthly salary: AED 1,800&ndash;2,000.- Visa and medical insurance as per UAE labor law.- Opportunities for growth within the organization.Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per monthWork Location: In person

Office Assistant- Receptionist/Admin

Al Mukhalat Perfume LLC

Job Summary We are seeking a well-organized and personable Admin Cum Receptionist to manage front desk operations while providing administrative support.Responsibilities:<ul><li>Handle front desk operations and greet visitors</li><li>Answer and direct phone calls professionally</li><li>Manage appointments, emails, and inquiries</li><li>Perform general administrative and clerical tasks</li><li>Maintain records, documents, and filing systems</li><li>Coordinate with internal departments</li><li>Manage office supplies and day-to-day office support</li><li>Assist and provide administrative support to all departments as required</li></ul>Requirements:<ul><li>Good communication and interpersonal skills</li><li>Good computer knowledge (MS Word, Excel, Email)</li><li>Strong organizational and multitasking abilities</li><li>Professional attitude and appearance</li><li>Prior experience preferred</li></ul>Language: English fluency is mandatoryJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>How many days you require to join the company ? </li><li>How many years of experience you have in the admin role? </li><li>What is your visa status ? </li></ul>Work Location: In person

Admin cum Receptionist ( FEMALE ONLY)

ENERGY TECH INTERIORS & FURNITURES

WALKING INTERVIEW-25/03/2026Send CV on 0557730698Job SummaryWe are seeking a highly organized and reliable Admin Assistant to support the daily operations of the office, including administrative tasks, basic accounting functions, and HR coordination. The ideal candidate should be detail-oriented, capable of multitasking, and able to maintain confidentiality while ensuring smooth office operations.Key Responsibilities*Administrative Duties*-Contracting Experience ( Mandatory)Manage day-to-day office administrative tasks and ensure smooth office operations.Maintain office project files, records, and documentation.Assist project team*Accounts Responsibilities*Assist in preparing delivery notes, invoices and purchase orders.Maintain records of expenses, payments, receipts, delivery notes.Support bookkeeping and basic accounting tasks.*HR Responsibilities*Assist in recruitment activities such as posting job ads and scheduling interviews.Track employee attendance, leave records, and payroll inputs.*Qualifications &amp; Skills*Bachelor&rsquo;s degree in Business Administration, Accounting, HR, or related field.Proficiency in Microsoft Office (Excel, Word, Outlook).Basic knowledge of accounting principles.Strong organizational and multitasking skills.Ability to multitask and handle pressure.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin Assistant

Explore 436+ Hr admin assistant receptionist in Dubai this April. Find roles across top companies and apply now to boost your career.

436 hr admin assistant receptionist jobs In Dubai

HR & Admin Assistant/Receptionist

Receptionist

Receptionist

Showroom Receptionist

Office Assistant- Receptionist/Admin

Admin cum Receptionist ( FEMALE ONLY)

Admin Assistant