hr administrative assistant

Integrated Facility Services Hawaii

<div>Aloha &amp; Mabuhay! Join Our 'Ohana at IFSH: HR Administrative Assistant 


Integrated Facility Services Hawaii (IFSH) is listed as one of Hawaii&rsquo;s Best Workplaces and Hawaii&rsquo;s Fastest Growing Companies for 2024. We are the facility management industry leaders in janitorial, landscaping, maintenance, and site management services. We offer competitive wages and benefits package, management and technical training, and opportunities for advancement and growth. 


At IFSH, we offer competitive wages and benefits, ongoing training, and real opportunities for advancement. We are looking for a reliable and motivated HR Administrative Assistant to join our team who will be responsible for maintaining employee records, coordinating onboarding, scheduling training and events, and supporting employees with HR policies and procedures. 


Salary: $45,000 - $48,000

Job Type: Full-time

Shift and schedule: Monday to Friday 8:00 AM &ndash; 4:00 PM

Location: Honolulu, HI 


Job Description: 

<ul>
<li>Support the hiring process by screening applicants, coordinating interviews, and assisting departments with recruitment needs</li>
</ul><ul><li>Lead onboarding by preparing materials, conducting new hire orientations, and guiding new hires through policies and benefit enrollment</li>
</ul><ul><li>Conduct weekly meetings with the team to review job openings, employment status changes, leave requests, and site updates</li>
</ul><ul><li>Represent IFSH at job fairs and assist with recruitment events and initiatives</li>
</ul><ul><li>Maintain accurate employee records and track changes such as hires, promotions, and terminations</li>
</ul><ul><li>Assist with employee terminations by gathering separation details, collecting required documentation, processing terminations in the system, conducting exit interviews, and attending separation meetings as needed</li>
</ul><ul><li>Support benefits administration by assisting employees with enrollment, eligibility, and inquiries related to medical, 401(k), TDI, and disability programs; serve as a point of contact for employee concerns, assist with investigations, and manage Workers&rsquo; Comp and TDI claims</li>
</ul><ul><li>Track PTO, update personnel files, and assist with HR reports and compliance documentation</li>
</ul><ul><li>Answer phones, greet guests, maintain office cleanliness, and provide daily support to staff and leadership</li>
</ul><ul><li>Manage uniform distribution, incoming shipments, and inventory of supplies using Excel</li>
</ul><ul><li>Provide general clerical support as needed</li></ul> 
Required Skills/Abilities:
<ul>
<li>Experience as an administrative assistant, HR assistant or similar role</li>
</ul><ul><li>Demonstrate knowledge of employment law &amp; HR practices</li>
</ul><ul><li>Able to work independently and collaborate across departments</li>
</ul><ul><li>Strong written and verbal communication skills</li>
</ul><ul><li>Excellent interpersonal, organizational, and conflict resolution skills</li>
</ul><ul><li>High attention to detail and ability to manage multiple tasks efficiently</li>
</ul><ul><li>Maintains confidentiality and demonstrates professionalism and integrity</li>
</ul><ul><li>Proficient in Microsoft Excel, Word, and Office Suite</li>
</ul><ul><li>Proven work experience in payroll</li>
</ul><ul><li>Possession of a valid driver&rsquo;s license and access to a personal vehicle is preferred</li></ul> 
Education and Experience:
<ul>
<li>Bachelor&rsquo;s degree and/or work equivalent</li>
</ul><ul><li>At least one year of administrative support experience</li>
</ul><ul><li>Experience with scheduling, spreadsheets and document management tools</li></ul> 


Benefits:
<ul>
<li>Free employee-only basic medical coverage for all new hires</li>
</ul><ul><li>Competitive salary based on experience</li>
</ul><ul><li>Medical, dental, and vision insurance</li>
</ul><ul><li>Paid time off</li>
</ul><ul><li>Paid holidays (including birthday holidays)</li>
</ul><ul><li>401k Retirement Fund with Company Contribution</li>
</ul><ul><li>Free cancer insurance</li>
</ul><ul><li>Employee referral program</li>
</ul><ul><li>Professional development opportunities</li>
</ul><ul><li>Supportive and collaborative work environment</li></ul> 


Integrated Facility Services Hawaii is an EO employer &ndash; Minorities/Females/Veterans/Disabled and other protected categories. 


Please visit our website www.ifshi.com to learn more about us, our culture, and the full list of career opportunities! Feel free to call us at (808) 892-9297 or email admin@ifshi.com for any questions.</div>

HR Administrative Assistant

<div>Aloha &amp; Mabuhay! Join Our 'Ohana at IFSH: HR Administrative Assistant 


Integrated Facility Services Hawaii (IFSH) is listed as one of Hawaii&rsquo;s Best Workplaces and Hawaii&rsquo;s Fastest Growing Companies for 2024. We are the facility management industry leaders in janitorial, landscaping, maintenance, and site management services. We offer competitive wages and benefits package, management and technical training, and opportunities for advancement and growth. 


At IFSH, we offer competitive wages and benefits, ongoing training, and real opportunities for advancement. We are looking for a reliable and motivated HR Administrative Assistant to join our team who will be responsible for maintaining employee records, coordinating onboarding, scheduling training and events, and supporting employees with HR policies and procedures. 


Salary: $45,000 - $48,000

Job Type: Full-time

Shift and schedule: Monday to Friday 8:00 AM &ndash; 4:00 PM

Location: Honolulu, HI 


Job Description: 

<ul><li>Support the hiring process by screening applicants, coordinating interviews, and assisting departments with recruitment needs</li></ul>
<ul><li>Lead onboarding by preparing materials, conducting new hire orientations, and guiding new hires through policies and benefit enrollment</li></ul>
<ul><li>Conduct weekly meetings with the team to review job openings, employment status changes, leave requests, and site updates</li></ul>
<ul><li>Represent IFSH at job fairs and assist with recruitment events and initiatives</li></ul>
<ul><li>Maintain accurate employee records and track changes such as hires, promotions, and terminations</li></ul>
<ul><li>Assist with employee terminations by gathering separation details, collecting required documentation, processing terminations in the system, conducting exit interviews, and attending separation meetings as needed</li></ul>
<ul><li>Support benefits administration by assisting employees with enrollment, eligibility, and inquiries related to medical, 401(k), TDI, and disability programs; serve as a point of contact for employee concerns, assist with investigations, and manage Workers&rsquo; Comp and TDI claims</li></ul>
<ul><li>Track PTO, update personnel files, and assist with HR reports and compliance documentation</li></ul>
<ul><li>Answer office phone, greet visitors, and provide daily support to staff and leadership</li></ul>
<ul><li>Manage uniform distribution, incoming shipments, and inventory of supplies using Excel</li></ul>
<ul><li>Provide general clerical support as needed</li></ul> 
Required Skills/Abilities:
<ul><li>Experience as an administrative assistant, HR assistant or similar role</li></ul>
<ul><li>Demonstrate knowledge of employment law &amp; HR practices</li></ul>
<ul><li>Able to work independently and collaborate across departments</li></ul>
<ul><li>Strong written and verbal communication skills</li></ul>
<ul><li>Excellent interpersonal, organizational, and conflict resolution skills</li></ul>
<ul><li>High attention to detail and ability to manage multiple tasks efficiently</li></ul>
<ul><li>Maintains confidentiality and demonstrates professionalism and integrity</li></ul>
<ul><li>Proficient in Microsoft Excel, Word, and Office Suite</li></ul>
<ul><li>Proven work experience in payroll</li></ul> 
Education and Experience:
<ul><li>Bachelor&rsquo;s degree and/or work equivalent</li></ul>
<ul><li>At least one year of administrative support experience</li></ul>
<ul><li>Experience with scheduling, spreadsheets and document management tools</li></ul> 
Benefits:
<ul><li>Free employee-only basic medical coverage for all new hires</li><li>Competitive salary based on experience</li></ul>
<ul><li>Medical, dental, and vision insurance</li></ul>
<ul><li>Paid time off</li></ul>
<ul><li>Paid holidays (including birthday holidays)</li></ul>
<ul><li>401k Retirement Fund with Company Contribution</li></ul>
<ul><li>Free cancer insurance</li></ul>
<ul><li>Employee referral program</li></ul>
<ul><li>Professional development opportunities</li></ul>
<ul><li>Supportive and collaborative work environment</li></ul> 
Integrated Facility Services Hawaii is an EO employer &ndash; Minorities/Females/Veterans/Disabled and other protected categories.

Please visit our website www.ifshi.com to learn more about us, our culture, and the full list of career opportunities! Feel free to call us on (808) 892-9297 or email admin@ifshi.com for any questions.</div>

Gulf Group Holding

Position &ndash;Administration AssistantLocation &ndash; Ras Al Khaimah, UAEQualification&ndash; Bachelor's DegreeExperience &ndash; At least 2+ years of experience in Hr / Admin role in UAE in any reputed Hypermarket / retail company is preferred.Other pre-requisites &ndash; Must be proficient in MS office (Word, Excel and PowerPoint), E mails, using HRMS system, candidate with driving licence shall be preferred. Excellent written and communication skill. Pleasant people friendly personality. Must know the use of Job portals. Some knowledge of UAE labour law is preferred.Role &ndash; - Providing administrative and operational support to the General Manager and Group Human Resources department in HR and Admin related matters.- Act as a point of contact for HR &amp; Admin related queries from employees.- Assist in the Recruitment Process. Sourcing, screening cvs and scheduling interviews.- Support employee engagement initiatives, events, and welfare activities.- Visit the branches as per the requirement. Supervise Labour accommodations and mess facilities.Salary and Benefits &ndash; Salary commensurate to experience and potential are on offer plus regular expat benefits.Job Type: PermanentPay: AED2,500.00 - AED3,500.00 per month

HR & Administrative Assistant

Resilient Protection Services

Job Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, be proficient in office management, and have a customer-centric approach. Bilingual candidates are encouraged to apply, as this will enhance our ability to serve a diverse clientele.Responsibilities<ul><li>Manage front desk operations, including greeting visitors and handling inquiries</li><li>Operate multi-line phone systems, demonstrating excellent phone etiquette</li><li>Provide exceptional customer service and support to clients and staff</li><li>Perform data entry tasks with accuracy and attention to detail</li><li>Maintain organized filing systems for easy access to documents</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings</li><li>Utilize Microsoft Office and Google Workspace for document preparation and communication</li><li>Conduct proofreading of documents to ensure clarity and professionalism</li><li>Support bookkeeping tasks as needed, including invoicing and expense tracking</li><li>Collaborate with team members on various administrative projects and tasks</li></ul>Qualifications<ul><li>Proven experience in an administrative role or similar position</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is desirable</li><li>Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously</li><li>Strong typing skills with a focus on accuracy and speed</li><li>Previous experience as a dental receptionist or medical receptionist is advantageous</li><li>Ability to work independently as well as part of a team</li><li>Bilingual proficiency is preferred but not required</li><li>Demonstrated time management skills with the ability to prioritize tasks effectively</li></ul>Join us in this dynamic role where your contributions will be valued, and your professional growth will be supported. We look forward to welcoming a motivated Administrative Assistant who thrives in a fast-paced environment!Job Type: Full-timePay: $42,000.00 per yearWork Location: Hybrid remote in Brandon, FL 33511

Neighborhood Health Centers of the Lehigh Valley

<div>Neighborhood Health Centers of the Lehigh Valley is in search for a full-time HR Assistant to join their team. If you have experience in HR and are an outgoing, self-motivated individual with excellent attention to detail and loves working with people, this could be a great fit for you! The HR Assistant role is one that requires an individual who understands and adheres to maintaining the highest level of confidentiality at all times. The HR Assistant will help in all areas of the HR department including but not limited to performing a variety of administrative work, including maintaining files, sorting mail, scanning, faxing, assisting with job descriptions, policies and procedures, contracts and offer letters, answering phones and checking messages for the department. HR Assistant will also be assisting with the hiring and payroll process. Please note that this is not a full list of essential functions.
QUALIFICATIONS
Associate degree in HR-related field or equivalent experience (3+ years administrative experience in HR or related field).
3+ years HR/Administrative experience.
Detail-oriented and highly organized.
Strong communication and customer service skills.
Solid computer skills in Microsoft Office.
PHYSICAL DEMANDS
Working in a medical office environment may be fast paced at times and require meeting deadlines within a narrow time frame. Working hours may often exceed the typical 8-hour workday and may require evenings or weekend work. This position requires prolonged sitting, some bending, lifting, stooping and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a computer keyboard photocopy machine, telephone, calculator, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare and communicate appropriate reports.</div>

HR Assistant

Chirag Ice Factory ( P) Ltd , Navi Mumbai.

A Human Resources Assistant, or HR Assistant, provides (administrative) support to HR supervisors and managers. As such, they are an essential asset to any organization&rsquo;s Human Resources department.Their responsibilities include handling administrative tasks, maintaining employee records, and assisting with recruitment and payroll processes.While they don&rsquo;t make decisions about hiring or firing, HR Assistants play a key role in keeping the department&rsquo;s daily operations running smoothly.Job Type: Full-timePay: &#8377;10,145.78 - &#8377;15,000.00 per monthWork Location: In person

WellBound

<div><h3 class="jobSectionHeader">Position Summary:</h3>
The Human Resources Assistant provides administrative and operational support to the HR Department. This role assists with daily HR functions including administrative tasks, onboarding support, outreach, compliance reporting, recordkeeping, and supporting HR projects as needed. The HR Assistant helps ensure HR operations are efficient, compliant, and aligned with company policies and procedures.<h3 class="jobSectionHeader">
Key Responsibilities:</h3>
Administrative Support:<ul><li>
Perform general administrative tasks such as data entry, document preparation, filing, scanning, and maintaining organized HR records.</li><li>
Assist in preparing and distributing HR communications, reports, and internal documentation.</li><li>
Provide support on HR projects and initiatives as needed.</li><li>
Support HR leadership with administrative tasks and follow-up on departmental priorities.</li><li>
Assist with the new hire onboarding process, including preparing documentation and ensuring all required paperwork is complete.</li><li>
Generate and maintain HR and compliance reports, including tracking employee credentials, training, and licensure renewals.</li><li>
Support preparation of compliance audits and ensure personnel files meet company and regulatory requirements.</li><li>
Assist with internal audits
</li><li>Conduct outreach related to employee documentation, training updates, or compliance follow-ups.</li><li>
Assist with internal HR communications to ensure employees are informed of policies, updates, and requirements.</li><li>
Maintain and update employee records both electronically and in physical files.</li><li>
Ensure confidentiality, accuracy, and timely updates of all HR data.</li></ul><h3 class="jobSectionHeader">
Qualifications:</h3><ul><li>
Education: High school diploma required; some college or HR coursework preferred.</li><li>
Experience: 1&ndash;2 years of experience in human resources or administrative support.</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook)</li></ul><h3 class="jobSectionHeader">
Key Competencies:</h3><ul><li>
Strong attention to detail and accuracy.</li><li>
Excellent written and verbal communication.</li><li>
Ability to maintain confidentiality and professionalism.</li><li>
Organized, dependable, and able to manage multiple priorities.</li><li>
Proactive and supportive team contributor.</li></ul></div>

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