hr administrative assistant

Fabuwood Cabinetry

<div>About the Role 
We are seeking a reliable, detail-oriented HR Assistant to support daily human resources operations. This role will focus on managing the day-to-day onboarding process for new hires and providing administrative support for employee benefits programs. The HR Assistant plays an important role in ensuring a smooth employee experience and supporting the HR team&rsquo;s overall effectiveness.
Key Responsibilities
Onboarding &amp; New Hire Support<ul><li>
Manage day-to-day onboarding tasks for new hires</li><li>
Coordinate new hire paperwork, system access, and documentation</li><li>
Schedule and track onboarding meetings, trainings, and orientations</li><li>
Serve as a point of contact for new hires during their onboarding period</li><li>
Ensure onboarding tasks are completed accurately and on time</li><li>
Maintain onboarding checklists and employee files</li></ul>
Benefits Support<ul><li>
Assist employees with benefits enrollment, changes, and questions</li><li>
Maintain accurate benefits records in HR systems</li><li>
Coordinate with benefits providers and internal HR team on benefit programs</li><li>
Support open enrollment processes and benefits communications</li><li>
Track benefits-related deadlines, documentation, and compliance requirements</li><li>
Handle sensitive employee benefits information with professionalism and confidentiality</li></ul>
General HR Support<ul><li>
Assist with HR projects, audits, and compliance-related tasks</li><li>
Respond to basic employee questions and direct more complex issues to appropriate HR team members</li><li>
Maintain accurate employee records in HR systems</li></ul>
Qualifications<ul><li>
Must be bilingual in English and Spanish</li><li>
Experience in an administrative or office support role</li><li>
Strong organizational and time-management skills</li><li>
Clear written and verbal communication skills</li><li>
Ability to handle confidential information with discretion</li><li>
Proficiency with Microsoft Office</li></ul>
Benefits:<ul><li>
Weekly pay</li><li>
Company Matching 401 (K) program</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Life Insurance</li><li>
Health Insurance</li><li>
Paid Time Off</li><li>
Paid Holiday</li></ul>
Fabuwood Description
Fabuwood is the leading kitchen cabinet manufacturer in the United States. We believe that your kitchen cabinets should help develop a sanctuary that offers a perfect balance of functionality and ambiance. With a range of styles, materials and finishes available, Fabuwood Corp. offers a multitude of options catering to your specific taste and needs. We make building a luxury kitchen affordable, without compromising on comfort, quality and efficiency.</div>

HR Administrative Assistant

Habitat For Humanity

<div>The Finance &amp; HR Administrative Assistant provides administrative and clerical support to both the Human Resources and Finance departments. This role ensures accurate recordkeeping, efficient office operations, and timely processing of HR and financial documentation while maintaining confidentiality and compliance with company policies.
<div><div>Human Resources Support<ul><li>
Assist with recruitment activities, including posting job ads, scheduling meetings, and preparing onboarding materials</li><li>
Maintain employee personnel files and HR databases (paper and electronic)</li><li>
Serve as backup for the Director of Human Resources during absences, responding to general inquiries such as employment verifications and performing related entry level support</li><li>
Provide support to AHFH staff with technical questions or issues regarding the HRIS platform (Paycom) ensuring timely resolution and system accessibility.</li><li>
Support onboarding and offboarding processes (contracts, forms, system access)</li><li>
Assist with benefits administration and employee inquiries.
</li><li>Help prepare HR reports and correspondence</li><li>
Assist with the planning and execution of employee engagement events, including company-wide celebrations, board meeting setup and breakdown and coordination with external vendors.</li><li>
Ensure compliance with labor laws and internal policies</li></ul>
Finance Support<ul><li>
Data entry in accounting software to add new inventory items and assist in creating procurement POs</li><li>
Data entry in budgeting software to maintain workforce for accurate forecasting and budgeting</li><li>
Assist with budget tracking and financial reporting</li><li>
Maintain accurate financial records and filing systems</li></ul>
Administrative Duties<ul><li>
Provide general office administrative support (filing, data entry, scheduling)</li><li>
Provide consistent coverage as the primary backup for the Front Desk Receptionist, ensuring seamless visitor check-ins, prompt inquiry responses and uninterrupted front desk operations</li><li>
Coordinate and respond to incoming communications (phone and email) with professionalism and efficiency.
</li><li>Assist with audits and internal reviews as needed</li><li>
Perform other administrative tasks as assigned</li></ul>
</div></div> 
<div><div><ul><li>High school diploma or equivalent required;</li><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in business administration, HR, or finance preferred</li><li>
1&ndash;3 years of administrative experience, preferably in HR or Finance</li><li>
Strong organizational and time-management skills</li><li>
High attention to detail and accuracy</li><li>
Ability to handle sensitive and confidential information</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>
Strong written and verbal communication skills</li></ul></div><div> 
<ul><li>
Bilingual (English / Spanish)</li><li>
HRIS (Paycom)or accounting software (NetSuite) experience a plus</li></ul></div></div></div>

Finance & HR Administrative Assistant

CP Flexible Packaging

C-P Flexible Packaging is a successful and fast-growing essential manufacturing company that uses an impressive array of digital pre-press and wide-web flexographic printing capabilities and extrusion and adhesive laminators to produce creative flexible packaging solutions for our customers. With a primary focus on serving the food industry, C-P specializes in roll stock, pouches, re-sealable packaging and shrink sleeves. With 9 current locations across North America and growing, C-P Flexible Packaging is one of the top 25 flexible packaging companies in the U.S..
 
In addition to the other advantages of working for CP, we're offering premium pay on top of a very competitive base pay, and bonus opportunities.
 
Job Summary: 
We are seeking a detail-oriented and organized HR Administrative Assistant to join our team and provide essential support in both HR-related tasks and front desk duties. The ideal candidate will possess strong communication skills, a friendly demeanor, and a proactive approach to handling administrative responsibilities. This role requires the ability to multitask efficiently while maintaining a high level of professionalism and confidentiality.
 
Essential Job Functions & Responsibilities: 
Front Office: 
<ul>
<li>Greet visitors, clients, and employees with a welcoming attitude and provide excellent customer service.</li>
<li>Manage incoming calls and direct them to the appropriate personnel or department.</li>
<li>Maintain the tidiness and organization of the reception area.</li>
<li>Handle incoming and outgoing mail, packages, and deliveries.</li>
<li>Coordinate scheduling of meeting rooms and assist with setting up for meetings as needed.</li>
<li>Manage and update location phone listing as needed.</li>
</ul>
Administrative Support: 
<ul>
<li>Assist the HR department with various administrative tasks, such as filing, data entry, and maintaining employee records.</li>
<li>Assist with phone screens, schedule interviews, coordinate candidate communications, and ensure a smooth interview process.</li>
<li>Assist in preparing and distributing HR Newsletter.</li>
<li>Assist in coordinating employee events, training sessions, and workshops.</li>
<li>Update BBS metrics and distribute them to appropriate groups.</li>
<li>Support safety-related administrative tasks.</li>
</ul>
Communication: 
<ul>
<li>Maintain clear and effective communication with internal and external stakeholders.</li>
<li>Respond to general inquiries from employees, clients, and visitors, and direct them to the appropriate resources.</li>
<li>Collaborate with various departments to facilitate efficient cross-functional communication.</li>
</ul>
Confidentiality and Compliance: 
<ul>
<li>Handle sensitive information with the utmost confidentiality and discretion.</li>
<li>Ensure compliance with company policies and procedures, as well as legal requirements related to HR practices.</li>
</ul>
Miscellaneous Task: 
<ul>
<li>Provide occasional support to other administrative functions as needed.</li>
</ul>
Qualifications: 
<ul>
<li>High school diploma or equivalent; associate's degree or higher is a plus.</li>
<li>Proven experience in administrative roles, preferably in HR or a front desk setting.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Excellent verbal and written communication abilities.</li>
<li>Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to maintain professionalism and a positive attitude in a fast-paced environment.</li>
<li>Demonstrated customer service skills and a friendly demeanor.</li>
<li>Ability to handle confidential information with discretion.</li>
</ul>
Physical Demands: 
<ul>
<li>Sitting for extended periods of time</li>
<li>Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computing equipment.</li>
<li>The employee frequently is required to talk and hear.</li>
<li>The employee is occasionally required to reach with hands and arms.</li>
<li>Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li>
</ul>
Benefits: 
<ul>
<li>Medical, dental, vision, and prescription drug coverage</li>
<li>401(k) plan with generous company match</li>
<li>Bonus program</li>
<li>Paid vacation and personal days</li>
<li>Paid holidays</li>
<li>Company-paid life and AD&D insurance</li>
<li>Company paid short-term disability coverage</li>
<li>Employee Assistance Program (EAP)</li>
</ul>
Other Details: 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

HR Administrative Assistant / Receptionist

Orecs

About the RoleWe are looking for a dynamic and proactive HR &amp; Admin Executive to manage our day-to-day human resource functions and administrative operations. This role plays a key part in supporting a growing pan-India team across our divisions such as Equipment Rental, RMC, O&amp;M, and Infrastructure Services.Key ResponsibilitiesHuman Resources<ul><li>End-to-end recruitment (posting jobs, screening, interviews, onboarding)</li><li>Maintain employee records, attendance, leaves, and payroll coordination</li><li>Assist in performance appraisal processes and employee engagement initiatives</li><li>Handle employee grievances, exit formalities, and compliance requirements (ESIC, PF, etc.)</li><li>Prepare HR letters (offer, confirmation, relieving, etc.)</li></ul>Administration<ul><li>Manage office supplies, vendor coordination, housekeeping, and infrastructure needs</li><li>Support travel bookings and logistics for employees and field staff</li><li>Maintain administrative documents and records (invoices, contracts, renewals)</li><li>Coordinate with finance and operations teams for inter-departmental tasks</li><li>Ensure compliance with internal policies, safety protocols, and company standards</li></ul>Required Qualifications &amp; Skills<ul><li>Bachelor's degree in HR, Business Administration, or a related field</li><li>5&ndash;7 years of experience in HR/Admin roles, preferably in construction, infra, or industrial sector</li><li>Good understanding of HR policies, labor laws, and administrative systems</li><li>Proficient in MS Office (Excel, Word, Outlook) and basic HR software/tools</li><li>Strong organizational, communication, and multitasking skills</li><li>Proactive attitude and ability to handle confidential information with integrity</li></ul>Preferred<ul><li>Experience with PMS-like industry (infrastructure/construction/equipment rental)</li><li>Familiarity with HRMS or ERP systems</li></ul>Job Type: Full-timePay: ₹20,000.00 - ₹40,000.00 per monthBenefits:<ul><li>Paid sick time</li></ul>Experience:<ul><li>HR and Admin: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

HR and Administrative Assistant

Thabt Gulf Digital Soulution

Job Title:HR AssistantLocation:willing to relocate in DUBAI, ABU DHABI, AL AINEmployment Type:Full-timeJob OverviewThe HR Assistant supports the Human Resources department in daily HR functions and administrative tasks. This role helps ensure smooth HR operations by managing records, assisting with recruitment and onboarding, and supporting employee services in compliance with UAE labor lawsKey ResponsibilitiesRecruitment &amp; Onboarding<ul><li>Assist in end-to-end recruitment activities (job postings, CV screening, interview scheduling).</li><li>Support new hire onboarding and orientation.</li></ul>HR Administration<ul><li>Maintain and update employee records, attendance, and leave databases.</li><li>Prepare HR documents (offer letters, contracts, certificates).</li><li>Handle employee inquiries and support day-to-day HR tasks.</li></ul>Compliance &amp; Support<ul><li>Ensure documentation complies with UAE labor laws and company policies.</li><li>Assist in visa processing and employment documentation (in some roles).</li><li>Support payroll coordination, benefits administration, and HR reporting.</li></ul>Employee Engagement<ul><li>Help organize training sessions, workshops, or staff events.</li><li>Assist in managing employee relations and performance documentation.</li></ul>Qualifications &amp; SkillsCommon requirements seen in UAE HR Assistant postings: GulfTalent+1Education<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (sometimes diploma accepted for entry level).</li></ul>Experience<ul><li>0&ndash;2 years experience in HR or administrative roles (fresh graduates often encouraged to apply).</li><li>UAE HR experience is a plus but not always required. Great Dubai</li></ul>Skills<ul><li>Strong communication (English required; Arabic often preferred).</li><li>Proficiency in MS Office (Word, Excel).</li><li>Organizational skills, attention to detail, and ability to multitask.</li><li>Basic understanding of HR processes and UAE labor regulations</li></ul>Job Type: Full-time

MALE HR ASSISTANT

The Holding Group of Companies

Job Summary: We are seeking an HR Assistant to support HR operations, employee relations, and administrative tasks. Candidates must have basic knowledge of Qatar Labor Law and be able to assist in recruitment, onboarding, and HR compliance a backgroud in Payroll is preferred.Key Responsibilities:<ul><li>Support HR Manager in recruitment, onboarding, and documentation</li><li>Maintain employee files, HR databases, and tracking sheets</li><li>Assist with leave management, attendance coordination, and compliance</li><li>Prepare letters, memos, and HR-related communication</li><li>Coordinate with employees and departments for HR matters</li></ul>Qualifications:<ul><li>Diploma/Bachelor&rsquo;s degree in HR or related field</li><li>1&ndash;2 years of HR or administrative experience</li><li>Understanding of Qatar Labor Law</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Office</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per month

HR Assistant

The Prodigies International School

We are seeking for the HR Assistant who will support the daily HR operations and plays a key role in maintaining efficient HR processes. This role assists with recruitment, onboarding, employee records management, HR compliance, and general administrative duties.The ideal candidate brings strong administrative skills along with experience in anchoring, hosting, or conducting events, helping the organization foster a dynamic and engaging workplace culture.<ul><li>Post job ads on job boards, social platforms, and company website.</li><li>Screen resumes and schedule interviews.</li><li>Conduct reference checks as needed.</li><li>Coordinate new-hire onboarding, including preparing offer letters, contracts, and orientation materials.</li><li>Ensure a smooth first-day experience for new employees.</li><li>Maintain accurate and up-to-date employee records in HRIS or other systems.</li><li>Prepare HR documents such as employment contracts, letters, and forms.</li></ul>Should be good in anchoring for the events.*Looking for an immediate joiner* Note-Females candidate is preferableKindly share me your updated resume- HR-Assistant-1@theprodigiesschool.com Contact no- 7411925558Job Types: Full-time, PermanentPay: ₹23,000.00 - ₹32,000.00 per monthWork Location: In person

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