hr administrative assistant

Corporate Panorama

Position: HR &amp; Administrative AssistantSeniority Level: Entry-levelEmployment Type: Full-TimeTime: 5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)Job SummaryWe are seeking a detail-oriented and proactive HR &amp; Administrative Assistant to support our recruitment, onboarding, and daily HR operations. The ideal candidate will play a key role in ensuring a seamless candidate experience, efficient onboarding processes, and smooth administrative coordination across the organization.Key Responsibilities<ul><li>Manage and update recruitment data, applications, and candidate communication through hiring portals.</li><li>Schedule and coordinate interviews, onboarding activities, and employee training sessions</li><li>Assist in coordinating background checks and drug tests. employment verifications, and other pre-employment requirements</li><li>Maintain organized employee records, HR documentation, and databases.</li><li>Support the Operations Manager with administrative tasks including report preparation, scheduling, and coordination of meetings.</li><li>Assist in the preparation of HR correspondence, memos, and reports.</li><li>Ensure confidentiality and accuracy in handling sensitive HR information.</li><li>Provide general administrative support to enhance operational efficiency across departments.</li></ul>Qualifications &amp; Skills <ul><li>Bachelors degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;2 years of experience in HR or administrative support (preferred).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook) and comfortable with HR or recruitment platforms.</li><li>High attention to detail with a proactive approach to task completion.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li></ul>Job Type: Full-timeWork Location: In person

HR & Administrative Assistant

VES-Artex

<div>About VES-Artex
VES-Artex is a leading provider of innovative airflow solutions, committed to delivering customer-focused products that empower industries. While maintaining our strong presence in the dairy sector with reliable commodity products, we are expanding into high-growth markets, including e-commerce, poultry, and industrial applications. Our mission is to set new standards of quality and performance, offering premium services for large projects while ensuring operational efficiency for all customers. We are focused on strategic growth and operational excellence while creating long-term value for our customers, partners, and employees. 
About the role<div></div><div><div>
The HR &amp; Administrative Assistant provides comprehensive administrative support to the HR department while also assisting Marking and Customer Success with day-to-day operational and clerical needs. This position plays a key role in maintaining accurate HR documentation, coordinating employee activities, and ensuring smooth administrative operations across multiple departments.</div> 
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What you'll do<div></div><div><div><div><ul><li> Maintain employee files, records and HR databases ensuring accuracy and confidentiality.</li></ul><ul><li> Assist with onboarding and offboarding processes for employees.</li></ul><ul><li> Support payroll and benefits administration by processing weekly payroll, updating employee information, and assisting with enrollment processes.</li></ul><ul><li> Play an active role in recruitment by updating job descriptions, posting job ads, and scheduling interviews.</li></ul><ul><li> Help plan and coordinate employee engagement activities and company events.</li></ul><ul><li> Prepare HR-related correspondence, forms, and reports as needed.</li></ul><ul><li> Maintain compliance with company policies and assist with audits and reporting.</li></ul><ul><li> Provide administrative support to the Marketing and Customer Success teams.</li></ul><ul><li> Manage incoming calls, emails, and mail; route inquiries appropriately.</li></ul><ul><li> Order and maintain promotional items and employee apparel.</li></ul><ul><li> Assist in coordination of trade shows and internal events.</li></ul><ul><li> Support documentation and filing systems for marketing materials, customer records, and sales leads.</li></ul><ul><li> Provide general administrative support to leadership and cross-functional teams as requested.</li></ul></div></div> 
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Qualifications<div></div><div><div><ul><li>
Associate&rsquo;s degree in Business Administration, Human Resources, Agriculture or other related-field</li><li>
2+ years of administrative or HR assistant experience preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent written and verbal communication skills.</li><li>
Proficient in Microsoft Office Suite</li><li>
Experience with HRIS or ERP systems preferred</li><li>
Ability to handle confidential information with discretion is a must.</li><li>
Strong interpersonal skills and a proactive, team-oriented mindse</li></ul></div></div></div>

247 Uniforms

We are looking for a detail-oriented Administrative &amp; HR Assistant to support management with daily reporting, documentation, and HR-related tasks. The ideal candidate will be organized, professional, and capable of managing multiple responsibilities across both companies.Key Responsibilities:<ul><li>Prepare and maintain daily, weekly, and monthly reports (attendance, performance, project updates, etc.).</li><li>Support the Admin Manager in handling day-to-day operations and internal communication.</li><li>Assist with HR functions including attendance tracking, leave management, and employee records.</li><li>Draft and organize official letters, memos, and internal announcements.</li><li>Maintain and update staff files, contracts, and HR databases.</li><li>Assist in recruitment activities &mdash; posting job ads, scheduling interviews, and communicating with candidates.</li><li>Follow up with departments for progress updates and report submission.</li><li>Support payroll preparation by collecting and verifying attendance and overtime records.</li><li>Handle office documentation, filing, and basic administrative coordination.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED2,700.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin Assistance : 3 years (Required)</li><li>Hr : 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>

HR Administrative Assistant

Lift For Life Academy

Lift For Life Academy, the first charter school in St. Louis with 25 years of serving K-12 students is seeking a full-time Human Resources Administrative Assistant. The HR Admin Asst. handles the onboarding of new hires, off-boarding, and day-to-day office needs including greeting visitors. This position requires a large amount of data entry with attention to detail.PRIMARY RESPONSIBILITIES &amp; STANDARDS:&Oslash; Schedules Background checks for State, Federal, Clearinghouse queries, Social Services, and Driving Record checks&Oslash; Schedules pre-employment drug and alcohol tests for Bus Drivers&Oslash; Completes new hire onboarding and orientation&Oslash; Set up and train new hires in Kronos/UKG timekeeping and accrual system&Oslash; Data entry for new hires and terminations in Kronos/UKG HR and Software Unlimited Payroll databases&Oslash; Conduct exit interviews&Oslash; Assist with recruitment and job posting of educational and non-educational staff&Oslash; Update Excel tracking spreadsheets for Birthdays, Call Tree, and Phone Extensions&Oslash; Maintain Personnel Files, filing, making copies, and scanning all personnel files&Oslash; Annual Performance Review recording and scanning&Oslash; Track Bus Driver's DOT &amp; CDL expiration dates and notifications&Oslash; Take Photos of new hires for announcements and website; create ID badges and assign security alert badges and keys&Oslash; Assist in verification of employment, unemployment, and Social Security requests&Oslash; Assist the HR Director and HR Manager as needed.QUALIFICATIONS REQUIRED&Oslash; Minimum two years in Human Resources and HRIS Database experience.&Oslash; Bachelor&rsquo;s degree preferred&Oslash; Excellent computer skills including Microsoft (Word, Excel, PowerPoint), Google E-Mail and applications, and Kronos/UKG Workforce Ready HR, Accrual, Timekeeping system&Oslash; Strong written and oral communication skills.&Oslash; Strong data entry skills with minimal errors.&Oslash; Strong organizational skills with attention to detail.&Oslash; Ability to multi-task in a fast-paced environment.&Oslash; Ability to remain neutral and calm under stressful situations.&Oslash; Must have a positive attitude and a problem solver.&Oslash; State and FBI fingerprint background clearance and Family Care Safety Registry clearanceThis position will report to the HR Director and HR Manager. Work is performed in an open space in the Central District Office. The work hours are 8:00 a.m. - 4:00 p.m. Monday through Friday. 100% paid Medical, Dental, and Life insurance for the employee with optional coverage for yourself and dependents. Pension and 403b retirement plans, paid holidays, and vacation. Rate of pay to commensurate with experience.Please send a cover letter and resume to the HR Director to be considered for this position.Equal Opportunity EmployerJob Type: Full-timePay: $22.00 - $25.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Human Resources: 2 years (Required)</li></ul>Work Location: In person

Shaheen & Gordon, PA

HR / Operations Administrative Assistant Shaheen &amp; Gordon, P.A., Attorneys at Law, a multi-site firm, is seeking an energetic and detail-oriented HR / Operations Administrative Assistant to provide executive level administrative and organizational support to the COO and HR Manager in the day-to-day operations of the firm, working for the Chief Operating Officer in the Dover, NH office. To be successful in this role the candidate must demonstrate success working in a fast-paced, multi-site environment, and the ability to work as a member of a team, in addition to working independently. Must have reliable means of transportation and a willingness to travel between firm office locations when needed.Responsibilities<ul><li>You will be working with firm leadership, outside vendors and firm colleagues in the support of day-to-day operations of the firm, functioning as a member of the operations team.</li><li>Assist the Chief Operating Officer and HR Manager with calendaring, scheduling and coordinating meetings and events, coordinating travel and preparing materials and presentations.</li><li>Assist the HR Manager to support onboarding / offboarding, training, performance management, and recruitment coordination.</li><li>Maintain HR files, records and databases, ensuring accuracy and confidentiality.</li><li>Serve as a liaison between internal and external stakeholders, ensuring timely communication and follow-up on key projects.</li><li>Organize and prepare materials for meetings, track action items, and assist in implementing firmwide initiatives.</li><li>Manage expenses reports, reimbursements and invoice processing.</li><li>Maintain firm systems and procedures.</li></ul>Required Skills/Abilities<ul><li>Must have excellent interpersonal and organizational skills.</li><li>Must have excellent written and verbal communication skills.</li><li>Must have advanced computer skills using Microsoft Office Suite and firm management software.</li><li>Must be able to meet deadlines and have strong attention to detail, with the ability to multi-task in a fast-paced environment.</li><li>Must be proactive, resourceful, and capable of handling sensitive and confidential information.</li><li>Must have a professional, friendly, and client / customer focused attitude and demeanor.</li><li>Must be focused on leading by example and promoting firm culture.</li><li>Ability to travel to firm offices, as needed.</li></ul>Education/Experience<ul><li>A degree in Business, HR, legal studies, or other related discipline is preferred.</li><li>Previous experience in a legal or relevant operations or administrative role preferred.</li></ul>Shaheen &amp; Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.Shaheen &amp; Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan, with firm match. Please email your cover letter, resume, salary requirements, and references to careers@shaheengordon.com . EOEJob Type: Full-timeExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Ability to Commute:<ul><li>Dover, NH 03820 (Required)</li></ul>Work Location: In person

HR Operations Administrative Assistant

Pop-Up Talent

HR and Administrative Specialist Austin, TX 78759We&rsquo;re seeking an organized and people-focused HR &amp; Administrative Specialist to support our growing team. This dual-role position combines human resources responsibilities with office administration to ensure smooth day-to-day operations and a positive employee experience.WHAT YOU&rsquo;LL DO:<ul><li>Serve as the first point of contact for HR policies, employee questions, and workplace support</li><li>Lead recruitment efforts: posting jobs, screening candidates, interviewing, onboarding, and orientation</li><li>Manage attendance, timekeeping, and leaves of absence (FMLA, ADA, etc.)</li><li>Administer benefits, training, employee recognition, safety, and wellness programs</li><li>Support employee relations, performance reviews, and compliance with labor laws</li><li>Maintain accurate HRIS records and personnel files</li><li>Provide administrative support: scheduling, event planning, vendor coordination, and office management</li><li>Assist with audits, regulatory compliance (OSHA, EEO), and special projects</li><li>Help build culture through engagement activities and process improvements</li></ul>WHAT WE&rsquo;RE LOOKING FOR:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>At least 2&ndash;4 years HR experience (manufacturing/industrial setting preferred)</li><li>Strong knowledge of HR laws, compliance, and best practices</li><li>Excellent communication, problem-solving, and interpersonal skills</li><li>High integrity with confidential information</li><li>Proficiency in Microsoft Office and HRIS systems (ADP, UKG, Paycom, etc.)</li><li>PHR or SHRM-CP a plus</li></ul>WHY JOIN US?<ul><li>This role offers the chance to make a real impact on both employees and operations&mdash;driving engagement, compliance, and organizational success.</li></ul>We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.req25-00807Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you worked in an HR role within a manufacturing or industrial setting?</li><li>Are you familiar with U.S. labor laws, FMLA, ADA, and compliance requirements?</li><li>Do you have experience in scheduling, event planning, vendor coordination, and office management?</li></ul>Experience:<ul><li>HRIS: 4 years (Required)</li><li>Human resources: 4 years (Required)</li></ul>Ability to Commute:<ul><li>Austin, TX 78759 (Required)</li></ul>Work Location: In person

HR and Administrative Assistant

Advisors Properties L.L.C

Job Description: We are seeking a highly organized and detail-oriented HR Assistant to join our team.The ideal candidate will provide administrative support to the HR Manager and assist in various HR functions. Responsibilities include maintaining employee records, processing paperwork, coordinating HR projects, scheduling interviews, and assisting with recruitment activities. The HR Assistant will also be responsible for handling inquiries from employees and external partners, ensuring compliance with HR policies and procedures, and contributing to a positive and productive work environment. Strong communication skills, proficiency in HR software, and the ability to handle sensitive information with discretion are essential for this role.Key Responsibilities:<ul><li>Assist with the day-to-day operations of the HR department.</li><li>Maintain and update employee records, including personal information, attendance, and leave records.</li><li>Process paperwork related to new hires, terminations, promotions, and transfers.</li><li>Supervise recruitment activities, including posting job openings, screening resumes, and scheduling interviews.</li><li>Assist in conducting orientation sessions and preparing onboarding materials for new employees.</li><li>Handle inquiries from employees regarding HR policies, procedures, and benefits.</li><li>Assist in organizing HR events, training sessions, and employee engagement activities.</li><li>Support HR projects and initiatives, such as performance management, employee relations, and diversity and inclusion programs.</li><li>Ensure compliance with federal, state, and local employment laws and regulations.</li><li>Maintain confidentiality of employee information and sensitive HR documents.</li><li>Perform other administrative tasks and duties as assigned by the HR Manager.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).</li><li>Proven experience as an HR Assistant or in a similar administrative role.</li><li>Knowledge of HR functions, policies, and procedures.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong personality is a MUST</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

HR Assistant (Arabic Speaker)

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HR & Administrative Assistant

HR & Administrative Assistant

HR Administrative Assistant

HR Administrative Assistant

HR Operations Administrative Assistant

HR and Administrative Assistant

HR Assistant (Arabic Speaker)