hr administrative assistant

Grace Healthcare Services

<div><h3 class="jobSectionHeader">HR Administrator - Grace Healthcare Services</h3>
Location: Edison, NJ 
Job Type: Full-Time 
Schedule: Monday - Friday, 8:30 AM - 5:00 PM
Grace Healthcare Services is seeking a detail-oriented HR Administrator to support our Human Resources team in managing essential HR functions. This role is ideal for a highly organized professional who thrives in a fast-paced healthcare environment and is passionate about supporting employees and streamlining HR processes.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul><li>
Assist with onboarding new hires, ensuring all documentation is accurate and compliant</li><li>
Maintain and update employee records in HRIS and personnel files</li><li>
Support payroll processing by collecting and verifying timekeeping information</li><li>
Coordinate benefits enrollment, answer employee inquiries, and assist with open enrollment</li><li>
Ensure compliance with state and federal employment regulations</li><li>
Assist in recruitment efforts, including scheduling interviews and conducting background checks</li><li>
Provide administrative support for performance management and employee relations processes</li><li>
Organize and maintain HR documentation, policies, and procedures</li><li>
Support HR projects and initiatives to enhance employee engagement and retention</li></ul><h3 class="jobSectionHeader">
Qualifications:</h3><ul><li>
1-3 years of HR experience (healthcare industry preferred)</li><li>
Strong understanding of HR policies, procedures, and compliance regulations</li><li>
Excellent organizational and multitasking skills</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systems</li><li>
Strong communication and interpersonal skills</li><li>
Ability to handle confidential information with discretion</li><li>
A proactive and solutions-oriented mindset</li></ul><h3 class="jobSectionHeader">
Why Join Grace Healthcare Services?</h3><ul><li>
Mission-Driven Work: Make a meaningful impact in a compassionate healthcare setting</li><li>
Growth Opportunities: Expand your HR expertise in a dynamic and supportive team</li><li>
Competitive CompensationBenefits</li><li>
Team-Oriented Culture: Work in an environment that values collaboration and innovation</li></ul></div>

HR Administrative Assistant

Kiowa Casino

Job SummaryThe HR Administrative Assistant offers administrative support and regular assistance to the Director of Human Resources and HR Team Members. Schedules appointments, provides information to callers, prepares reports or correspondence, and assists the HR department with clerical work and administrative functions. All duties are to be performed within the guidelines of the organization's policies and procedures, tribal regulations, and all federal/state laws, as needed.Essential Duties &amp; Responsibilities<ul><li>All Team Members must embrace and deliver Kiowa's Guest Service Standards to every Guest on every shift, as outlined in Orientation, the Team Member Handbook, SOP's, and any other related training.</li><li>Ensure an exceptional level of service and satisfaction is achieved throughout the properties, exceeding the expectations of external and internal Guests alike in a timely and effective manner.</li><li>Promote a positive image at all times in order to build mutual respect and dynamic teamwork among Team Members by exercising a high degree of tact and diplomacy.</li><li>Greet and direct Guests to the appropriate department or Team Member.</li><li>Monitor the HR reception area for visitors, such as Vendors, Team Members, and Job Applicants.</li><li>Provide Guests general information about the Kiowa Casinos such as company address, directions to company locations, company fax numbers, company website, and other related information.</li><li>Provide information and answer Guest inquiries about current events and promotions.</li><li>Work cooperatively with all department to provide seamless Guest service.</li><li>Responsible for overall office activities, including the reception area and mail.</li><li>Answer the main HR phone line, forward calls or take messages as needed.</li><li>Prepare departmental memos, reports, documents and graphs.</li><li>Compile, schedule and generate reoccurring and requested reports on HR-related data.</li><li>Prepare file folders, oversee HR filing systems, ensure personnel files are retained, maintained, up-to-date, and secure, Transfer and dispose of records according to retention schedules and policies.</li><li>Maintain inventory, anticipate supply needs, initiate orders, and verify amounts when received for HR Department and Admin Building Mailroom.</li><li>Work closely with Kiowa Gaming Commission (KGC) on licensing and work permit issues, acting as a liaison between casinos and KGC regarding HR-related issues.</li><li>Communicate with KGC on Team Member updates, such as, but not limited to, address changes and items that affect licensing.</li><li>Work closely with Department of Human Resources staff on files, data entry, etc.</li><li>Responsible for Team Member correspondence letters.</li><li>Maintain open communication and keep the HRD informed of all pertinent information and/or irregularities.</li><li>Coordinate the Team Member of the Month program in conjunction with the HRD.</li><li>Perform additional duties or projects, as assigned.</li></ul>The list of essential job functions is illustrative of the minimums ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all the duties listed as the maximum expectation, nor does it necessarily list all possible duties that may be assigned.Knowledge, Skills &amp; Abilities (KSA)QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, and/or ability required.EDUCATION &amp; EXPERIENCE<ul><li>Associate's degree (AA) in Human Resources or related field and at least 1 year of administrative experience or an equivalent combination of education, experience, or training.</li><li>High School diploma or GED is required.</li><li>Mid- to expert-level computer proficiencies, specifically Microsoft Office, internal business software and related products.</li><li>Working knowledge of i Human Resources' policies and practices and knowledge of gaming industry policies and practices preferred.</li></ul>REQUIREMENTS, SKILLS &amp; ABILITIES<ul><li>Must be at least 21 years of age.</li><li>Regular and reliable attendance.</li><li>Accurate, highly organized administrative abilities with good planning skills and the ability to adapt quickly to changing priorities.</li><li>Excellent verbal, written, interpersonal and communication skills to effectively interface with executives, guests, and team members. Ability to maintain confidentiality.</li><li>Ability to work cooperatively with all departments and a&quot; team members.</li><li>Excellent ability to handle sensitive documents and confidential matters,</li><li>Excellent attention to detail in composing, typing, proofing, and delivering time-sensitive materials. Excellent ability in establishing priorities and meeting deadlines, including response times to correspondence and/or specific requests.</li><li>Ability to independently manage multiple tasks in a professional manner. Ability to maintain a professional appearance and demeanor.</li></ul>SUPERVISORY RESPONSIBILITIESThis position has no supervisory responsibilities but may train administrative personnel.LICENSES &amp; CERTIFICATIONSAbility to obtain and maintain Gaming License is required.Key positions require knowledge and application of Title 31 reporting requirements. Must have the ability to pass comprehensive background check and drug test.Physical Demands / Work EnvironmentJOB DEMANDS PhysicalThe physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job.While performing the job duties, the employee is required to maneuver in ali areas of casino and related entity locations when necessary. Ability to talk, hear, stand, sit, walk, climb, balance, stoop, kneel, crouch, and move freely throughout the offices and between buildings or properties for the duration of work hours. Frequently required to use hands to handle or feei objects, tools, or controls, and reach with hands and arms, including lift, carry, push, pull, or move objects, or boxes, up to 35 pounds. Visual acuity to discern and examine text, graphics, color, and symmetry. Speech to communicate clearly, express ideas and convey information in an understandable manner. Ability to hear for listening comprehension and to understand ideas presented through spoken words and sentences. Manual dexterity to operate office equipment and examine documents, records and files. Must be able to maintain repetitive wrist motions and operate computer or other equipment for extended periods ofConfer with Human Resources for additional information, as needed.MentalSocial perceptiveness to assess and understand other's reactions and behavior. Critical thinking to use logic and reasoning, to reach conclusions or optional solutions. Comprehension in assessing, analyzing and processing alpha, numeric and visual data, and the ability to accurately formulate or complete required documents. Mental capacity to monitor sometimes complex situations, to make quick decisions, tolerate stress, and/or conduct tasks under critical deadlines. Ability to concentrate on task over a period of time without being distracted and work continuously on computers or other devices.Work EnvironmentThe characteristics of the work environment described here are representative of those an employee encounters while performing the job functions. Work in, or visit offices, casino operations, assigned outlet, hotel, kitchen, meeting space, convention center, gaming floor, motor vehicle, various amenities, and/or additional entity locations, or external environments, as related to business. Environment includes exposure to second-hand smoke, high noise level, bright lights, and sometimes fluctuating temperatures or weather conditions. Must be able to work irregular or additional hours or shifts, including holidays or weekends, as assigned, in order to meet business needs.Success in this position will require ongoing knowledge and application of the organization's key performance indicators that include but are not limited to interpersonal and communication skills, change management and teamwork, customer service and satisfaction, integrity, and dependability.The above statements are intended to describe the general nature and level of work being performed. They should not be construed as an exhaustive list of all the essential duties, responsibilities, and requirements of the job. Kiowa Casino and its governing authorities reserve the right to substitute, amend, change, modify or discontinue any or all portions of this job description or job functions.Disclaimer of Conditions of EmploymentThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.All Kiowa Casino employees are responsible to ensure that their designated operations are in compliance with Kiowa Casino policies, Tribal policies, State compact and Tribal gaming regulations.Conditions of employment with Kiowa Casino include passing a pre-employment drug test, a background investigation to secure a gaming license and successfully completing an introductory period as outlined in Kiowa Casino Policy. Candidates for this position will be required to have dependable transportation available to them without notice. Must also maintain a Valid Driver&rsquo;s License and be insurable on our company&rsquo;s policy throughout your time of employment with the Kiowa Casino.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you at least 21 years of age?</li><li>Are you a member of federally recognized Native American tribe?</li><li>Are you a member of the Kiowa tribe?</li></ul>Work Location: In person

HR Administrative Assistant - RED RIVER

SECURITY ALLIANCE

Security Alliance is currently seeking an HR Assistant. In this role, you will be responsible for supporting the organization's daily administrative and HR functions. Key duties include maintaining employee records, assisting with payroll processes, and preparing HR documents. As an HR Assistant, you will also serve as a vital liaison between HR and employees, ensuring smooth communication and providing timely support to address requests and inquiries. Responsibilities Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources Director Compile and update employee records (hard and soft copies) Process documentation and prepare reports relating to personnel activities Deal with employee requests regarding human resources issues, rules, and regulations Assist in payroll preparation by providing relevant data (vacations, absences, leaves, etc.) Properly handle complaints and grievance procedures Other tasks as requested (including from other departments) HR Assistant qualifications HR Assistant skills we are looking for include excellent organizational abilities and strong communication skills. To be an ideal candidate for the human resources assistant position, you should be able to work autonomously and remain calm under pressure. Requirements and skills Proven experience as a Staff Assistant or relevant human resources/administrative position Computer use skills (MS Office, in particular) Excellent organizational skills Strong communications skills Bilingual (English/Spanish) Benefits Health Insurance Vacation

HR Assistant

Hilton

<div>Admin Assistant - Director of Human Resources
The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment. 
What will I be doing? 
The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:<ul><li>
Manage the HR Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Prepare correspondence, reports, and presentations as required.</li><li>
Handle confidential information with discretion.</li><li>
Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).</li><li>
Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.</li><li>
Maintain and update HR databases, personnel records, and filing systems.</li><li>
Assist in organizing employee events, recognition programs, and engagement activities.</li><li>
Draft and circulate internal communications on behalf of the HR Director.</li><li>
Serve as a point of contact for employee inquiries, directing them appropriately.</li><li>
Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.</li><li>
Maintain trace files and set reminders to support the HR Director&rsquo;s follow-up on key actions.</li><li>
Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.</li></ul>
What are we looking for? 
A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>Previous experience in an administrative or HR support role, ideally within hospitality.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English (both written and verbal).</li><li>Strong organizational, time management, and multitasking abilities.</li><li>High level of professionalism, discretion, and confidentiality.</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous experience in Human Resources</li><li>
Excellent knowledge of hospitality</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Admin Assistant - Director of Human Resources

AMSBURG INDUSTRIES PVT LTD

Company DescriptionAMSBURG International Pvt Ltd is a fast-growing company that offers holistic Cooperate Gifting and manufacturing services using cutting-edge technology. Specializing in Luxury Corporate Gifting, leather organizers, notebooks, diaries, and annual planners, AMSBURG caters to a global client base. Our vision is to create seamless, creative, and high-quality products that meet diverse global needs. Our mission is to transform ideas into reality through innovation and quality.Role DescriptionThis is a full-time on-site role for a Human Resources Administrative Assistant located in Pune. The HR Administrative Assistant will be responsible for handling daily administrative tasks, providing executive support, maintaining communication channels, and delivering excellent customer service. Additional responsibilities include coordinating HR activities, managing office supplies, and supporting recruitment processes.Qualifications<ul><li>Human Resources (HR) skills</li><li>Executive Administrative Assistance and Administrative Assistance skills</li><li>Strong Communication skills</li><li>Excellent Customer Service skills</li><li>Proficiency in MS Office Suite</li><li>Outstanding organizational abilities</li><li>Proven ability to work in a fast-paced environment</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field is preferred</li></ul>Office Address :AMSBURG INTERNATIONAL PRVATE LIMITEDOffice No 604, 6th Floor, LMS Finswell, Near Bajaj Finserv Bldg, Sakore Nagar, Pune 411014, Maharashtra.Job Type: Full-timePay: &#8377;25,000.00 - &#8377;35,000.00 per monthWork Location: In person

HR Administrator

DEEPIKA INFRATECH

Job Description: HR &amp; Administrative AssistantCompany: a leading infrastructure development company in Hyderabad.About Us: We are a dynamic and growing infrastructure development company committed to building a better future through sustainable and innovative projects. With a strong presence in Hyderabad. we are looking for a dedicated HR &amp; Administrative Assistant to support our team and contribute to our continued success.Position Summary: We are seeking a highly motivated and organized HR &amp; Administrative Assistant with 2+ years of experience to join our team in Hyderabad. This role is crucial for maintaining a positive and productive work environment for our employees.Key Responsibilities:Human Resources:<ul><li>Recruitment and Onboarding:</li><li>Assist with the full recruitment cycle, including posting job advertisements on various platforms, screening resumes, and scheduling interviews.</li><li>Prepare and manage new hire documentation, including offer letters and employment contracts.</li><li>Coordinate and facilitate new employee onboarding and orientation programs.</li><li>Employee Relations &amp; Administration:</li><li>Maintain and update employee records and personnel files (both physical and digital) with a high degree of confidentiality and accuracy.</li><li>Assist with the preparation of monthly payroll inputs, including attendance, leave records, and other data.</li><li>Handle employee inquiries and grievances in a timely and professional manner, directing them to the appropriate HR personnel when necessary.</li><li>Support the performance management process by assisting with the documentation and scheduling of performance reviews.</li></ul>Administrative:<ul><li>Handle incoming and outgoing correspondence, including calls, emails, and physical mail.</li><li>Arrange and coordinate meetings, including scheduling, preparing agendas, and taking minutes.</li><li>Travel &amp; Logistics:</li><li>Assist with travel arrangements for employees, including booking flights, accommodations, and transportation.</li><li>General Support:</li><li>Provide administrative support to senior management and other departments as needed.</li><li>Assist with the organization of company events and employee engagement activities.</li></ul>Required Skills and Qualifications:<ul><li>Experience: Minimum of 2+ years of experience in a similar HR and administrative role, preferably within the infrastructure, construction, or a related industry.</li><li>Education: Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with HR Information Systems (HRIS) and payroll software is a plus.</li><li>Type writing English 40wpm</li><li>Languages should know - English, Hindi, Telugu</li><li>Soft Skills:</li><li>Exceptional organizational skills and meticulous attention to detail.</li><li>Excellent verbal and written communication skills in English and Telugu (or Hindi).</li><li>Proven ability to handle sensitive and confidential information with discretion and professionalism.</li><li>Strong interpersonal skills with a positive, can-do attitude.</li><li>Ability to multitask and prioritize tasks effectively in a fast-paced environment.</li></ul>To Apply: Please submit your resume and a cover letter to skvalee@gmail.com with the subject line &quot;Application for HR &amp; Administrative Assistant.&quot;Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;23,000.00 per monthWork Location: In person

HR & Administrative Executive

N Foundation

We are seeking a detail-oriented and organized HR Assistant to support the daily administrative and HR functions of our department. The ideal candidate will assist with recruitment, onboarding, employee records, HRIS management, and general office tasks, ensuring the smooth operation of HR processes and contributing to a positive employee experience.Key Responsibilities:<ul><li>Assist with day-to-day HR operations and administrative tasks</li><li>Maintain and update employee records (physical and digital)</li><li>Support the recruitment process by posting job ads, scheduling interviews, and conducting reference checks</li><li>Coordinate onboarding and offboarding procedures</li><li>Prepare HR documents, such as employment contracts and new hire guides</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures</li><li>Assist with payroll preparation by providing relevant employee information (e.g., attendance, leaves of absence)</li><li>Help organize training sessions, workshops, and company events</li><li>Ensure compliance with labor regulations and internal policies</li><li>Support HR projects, such as employee engagement initiatives and policy reviews</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (or equivalent work experience)</li><li>Proven experience in an administrative role; HR experience preferred</li><li>Understanding of labor laws and confidentiality guidelines</li><li>Strong organizational and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-time

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