hr administrative assistant

Diocese of San Bernardino

POSITION SUMMARY:The Administrative Assistant in the Office of Human Resources provides high-level administrative and operational support to the Human Resources Director and serves as a central coordination point for departmental activities. This position performs a wide range of confidential, detail-oriented, and time-sensitive administrative duties requiring discretion, sound judgment, and a thorough understanding of organizational practices. The Administrative Assistant ensures the efficient operation of the Human Resources Office by managing communications, coordinating workflow, maintaining records, and supporting HR processes and projects.WORK SCHEDULE: Monday to Friday; 8:30am &ndash; 4:30pm; 1 hour lunchESSENTIAL JOB FUNCTIONS &amp; RESPONSIBILITIES:<ul><li>Provide direct administrative support to the Human Resources Director, including managing schedules, meetings, and priorities.</li><li>Welcome and greet employees and visitors to the office.</li><li>Receive and direct phone calls as appropriate.</li><li>Prepare, format, and maintain confidential correspondence, reports, presentations, and HR-related documents.</li><li>Screen, prioritize, and respond to incoming communications on behalf of the HR Director as appropriate.</li><li>Coordinate meetings, appointments, and office events, including preparation of materials and logistics.</li><li>Maintain and organize highly confidential human resources records, files, and documentation.</li><li>Assist in the preparation and tracking of HR reports, audits, and compliance-related documentation.</li><li>Support office workflow by tracking deadlines, assignments, and follow-up items.</li><li>Assist with onboarding, personnel documentation, and administrative aspects of HR processes as assigned.</li><li>Coordinate document distribution, acknowledgments, and recordkeeping for HR policies and communications.</li><li>Maintain office calendars.</li><li>Maintain spreadsheets to track employee trainings, performance evaluations, etc.</li><li>Take staff meeting notes and distribute them to HR staff for follow-through.</li><li>Prepare check request.</li><li>Respond to employee inquiries and requests.</li><li>Monitor and audit employment agency invoices.</li><li>Reserve conference rooms.</li><li>Provide administrative support for special projects, initiatives, and office-wide programs.</li><li>Handle sensitive and confidential matters with a high degree of discretion and professionalism.</li><li>Support general office operations, including mail handling, filing, and document management.</li><li>Collaborate with HR staff and other departments to ensure efficient information flow and task completion.</li><li>Act as back-up to receptionist, as needed.</li><li>Translate documents from English to Spanish and vice versa.</li><li>Other duties as assigned.</li></ul>QUALIFICATION GUIDELINES:<ul><li>High school diploma or equivalent required; associate degree preferred.</li><li>Must have a minimum of 4+ years of comparable experience, preferred in a Human Resources environment.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle sensitive and confidential information with discretion.</li><li>Proficiency in standard office software (Word, Excel, Outlook, etc.).</li><li>Ability to prioritize tasks and manage multiple responsibilities.</li><li>Professional demeanor and strong interpersonal skills.</li><li>Must have excellent customer service skills, work ethics and ability to remain professional at all times.</li><li>Must have strong organizational skills, effective written and verbal communication skills, and ability to work with minimum supervision, be self-motivated and team oriented.</li><li>Must be attentive to detailed processes.</li><li>Participate in and have ability to conduct H.R. audits as well as do follow ups on various audit findings.</li><li>Must have ability to operate various office machines including copier, fax, phone, calculator, etc.</li><li>Must have effective ability to file alpha/numerically.</li><li>Basic understanding of HR functions and administrative processes.</li><li>Strong accuracy and data entry skills.</li><li>Ability to follow established procedures and maintain documentation standards.</li><li>Ability to adapt to changing priorities and deadlines.</li><li>Must be knowledgeable of HIPPA laws and requirements.</li><li>Must have basic accounting skills.</li><li>Must have ability to research and resolve non-complex matters and comprehend and explain simple, semi-complex processes or procedures in a clear, concise manner.</li><li>Must meet all Diocesan Safe Environment requirements, maintain compliance with Diocesan Safe Environment Training, must pass a background check and maintain updated background clearance.</li><li>Ability to follow and implement policies and procedures set by the Bishop, Pastor, and Diocesan Offices.</li><li>Must be open to additional training to enhance knowledge and effectiveness for the position.</li><li>Ability to adapt to evolving parish needs, manage multiple programs, events, and responsibilities.</li><li>Ability to work evenings and weekends as required for needs of the parish and/or parish events.</li><li>Process Edd claims.</li><li>Bi-lingual and bi-literate in English and Spanish preferred</li></ul>PHYSICAL REQUIREMENTS:Includes but not limited to considerable use of arms and legs, whole body movement, walking, lifting, and stooping, standing, sitting; lifting, pushing, pulling and carrying up to _25lbs., kneeling, crouching, crawling, hearing, speaking, seeing, reaching, repetitive forward bending, repetitive arm/hand motions, prolonged gripping of an item, repetitive hand/finger movements, sense of touch/feel, temperature extremes.Pay: $21.89 - $25.72 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>403(b)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

HR Administrative Assistant

HERMANN FORWARDING

<div>About the Role:
The HR /Payroll Assistant in the Transportation and Warehousing industry plays a crucial role in supporting the human resources department to ensure smooth and efficient HR operations. This position is responsible for assisting with recruitment processes, maintaining employee records, and facilitating communication between management and staff. The HR Assistant helps implement HR policies and procedures that comply with industry regulations and company standards. By managing administrative tasks and supporting employee relations initiatives, this role contributes to a positive workplace environment and operational excellence. Ultimately, the HR Assistant helps the organization attract, retain, and develop talent critical to the success of transportation and warehousing operations across the United States.
Minimum Qualifications:<ul><li>
High school diploma or equivalent required; Associate&rsquo;s degree in Human Resources, Business Administration, or related field preferred.</li><li>
At least 3-4 years of experience in an administrative or HR support role.</li><li>
Basic knowledge of HR principles, employment laws, and best practices.</li><li>
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Strong organizational skills and attention to detail.</li></ul>
Preferred Qualifications:<ul><li>
Experience working in the transportation, logistics, or warehousing industry.</li><li>
Familiarity with HR information systems (HRIS) ADP and applicant tracking systems (ATS)</li><li>
Excellent interpersonal and communication skills to effectively interact with employees at all levels.</li><li>
Ability to handle sensitive information with discretion and maintain confidentiality.</li></ul>
Responsibilities:<ul><li>
Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews.</li><li>
Maintain and update employee records in HR databases ensuring accuracy and confidentiality.</li><li>
Support onboarding activities for new hires, including preparing documentation and facilitating orientation sessions.</li><li>
Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.</li><li>
Prepare HR reports and assist with payroll processing and benefits administration as needed.</li><li>
Ensure compliance with federal, state, and local employment laws and regulations relevant to the transportation and warehousing industry.</li><li><div>
Enter and track garnishments, ensure deductions are active and inactive upon completion</div></li><li><div>
Updating employee addresses, tax withholding forms, and tax withholdings</div></li><li><div>
Tracking employee status changes</div></li><li><div>
Tracking payroll corrections</div></li><li><div>
Responding to routine payroll question ( PTO balances, copy of paystub/W2, pay date inquiries)</div></li><li><div>
Organizing payroll files for audits</div></li><li><div>
Maintain a daily issue log</div></li><li><div>
Publish weekly payroll reports for Managers</div></li></ul>
Skills:
The HR/Payroll Assistant utilizes strong organizational and communication skills daily to manage multiple administrative tasks efficiently and support employee relations. Proficiency in Microsoft Office enables the creation and maintenance of accurate records, payroll reports, and correspondence. Knowledge of HR principles and employment laws ensures compliance and helps in addressing employee inquiries effectively. Additionally, interpersonal skills are essential for fostering positive interactions with candidates, employees, and management, contributing to a collaborative and supportive workplace culture.</div>

HR / Payroll Assistant

Arlington Independent School District

<div>ROLE AND PURPOSE: Serve as an Administrative Assistant to the Chief Human Resources Officer and Human Resources Directors.

QUALIFICATIONS:
 Education/Certification:
<ul>
<li>High School diploma or equivalent</li>
<li>Some college hours preferred</li>
</ul>
 Experience:
<ul>
<li>Five (5) years general clerical/administrative assistant experience or three (3) years educational administrative assistant experience</li>
<li>Bachelor's degree may be substituted for required work experience</li>
</ul>
Knowledge and Skills:
<ul>
<li>Proficiency in general office skills; experience in data entry and word processing</li>
<li>Capacity and skills to manage budget data</li>
<li>Strong interpersonal skills, including conflict management</li>
</ul>
MAJOR RESPONSIBILITIES AND DUTIES:
<ul><li>Serve as administrative assistant to the Chief Human Resources Officer.</li>
<li>Act as a liaison between the Chief Human Resources Officer's office and each functional area of the HR Department.</li>
<li>Effectively represent the HR department to campus and departmental employees through positive customer service in personal interactions, emails, and phone calls.</li>
<li>Provide content knowledge and expertise to the department in all relevant software programs and systems.</li>
<li>Contribute with work-related thoughts and opinions in general HR Staff meetings.</li>
<li>Consistently seek and recommend HR department opportunities for improvement.</li>
<li>Prepare polished memos and detailed Excel spreadsheets with HR-related content at the direction of the Chief Human Resources Officer.</li>
<li>Integrate metrics/reports for monthly and/or quarterly PowerPoint reviews.</li>
<li>Support department with team-building activities.</li>
<li>Prepare and submit board meeting documents for Human Resources, as required.</li>
<li>Support HR budget maintenance and analysis.</li>
<li>Prepare and submit purchase orders, check requests, and travel authorization/reimbursements, as needed.</li>
</ul>
WORKING CONDITIONS:

 MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
<ul>
<li>Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.</li>
<li>Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.</li>
<li>Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.</li>
<li>Lifting: Occasional light lifting and carrying (less than 15 pounds).</li>
<li>Environment: May work prolonged or irregular hours; occasional districtwide travel.</li>
<li>Mental Demands: Work with frequent interruptions; maintain emotional control under stress.</li></ul></div>
 <div><div>Duty Days 243
</div><div>Pay Grade Admin Support 7</div></div>

Administrative Assistant to the Chief Human Resources Officer

Verdugo Strategies LLC

<div>SUMMARY
Verdugo Strategies is a progressive campaign consulting organization whose mission is to collaborate with our clients to empower people who are working to create a better world through civic engagement, community mobilization, and strategic advocacy. Our past work has included presidential campaigns, key US Senate and Gubernatorial elections, and important issue-based advocacy efforts to create positive, progressive change.
The HR Assistant provides crucial administrative, logistical, and data entry support to the HR Director during a high-volume election cycle ending December 31, 2026. This temporary role assists with day-to-day employee lifecycle tasks, HRIS updates, onboarding coordination, and recordkeeping across multiple entity programs for temporary full-time field organizers, part-time canvassers, and support staff.
REPORTING &amp; ROLE PURPOSE
Reporting directly to the HR Director, the HR Assistant serves as administrative support for the Operations Department. This role ensures backend HR processes run smoothly, employee files remain compliant, and candidate and employee inquiries are routed efficiently
ESSENTIAL DUTIES AND RESPONSIBILITIES
? HRIS &amp; Employee File Management: Maintain, audit, and update confidential personnel files in Paylocity and electronic archives. Assist with uploading documents, tracking completion of required forms, and maintaining accurate employee records across all client entities.
? Onboarding &amp; Lifecycle Logistics: Coordinate administrative tasks for hiring, onboarding, and offboarding. Assist with preparing offer letters, set up new hires in Paylocity, track completion of I-9 forms and tax documents, and distribute initial onboarding materials.
? Payroll &amp; Benefits Support: Assist the HR Director and other Operations Department Staff with pre-payroll administrative tasks, including auditing timesheets, tracking missing employee information, and organizing payroll documentation to meet tight deadlines. Provide basic assistance to employees regarding Paylocity portal access and standard benefits inquiries.
? Compliance &amp; Training Tracking: Monitor completion rates for mandatory employee trainings and compliance policies across field and support staff. Send reminders to staff and escalate overdue compliance items to the HR Director.
? Administrative &amp; Adaptive Support: Answer routine HR inquiries, manage incoming operations communications, assist with scheduling, and support special projects as requested by the HR Director or Operations leadership.
SUCCESS CRITERIA<ul><li>Data Integrity &amp; Accuracy: Maintains a near-zero error rate in Paylocity data entry, filing systems, and timesheet audits. Demonstrates proactive follow-up to resolve data discrepancies quickly.</li><li>Resolution &amp; Turnaround Speed: Responds to standard administrative or employee inquiries within 24 hours. Ensures 100% of onboarding documentation is collected prior to an employee&rsquo;s start date.</li><li>High Integrity &amp; Discretion: Acts with strict confidentiality, honesty, and professional ethics when handling sensitive personnel data and wage information.</li><li>Solutions-Oriented Initiative: Demonstrates ability to manage tight deadlines independently, flags administrative gaps to the HR Director early, and proposes straightforward solutions.</li></ul>
QUALIFICATIONS
Required Knowledge, Skills, Abilities, and Qualifications<ul><li>Demonstrated commitment to progressive causes and enthusiasm for working in a fast-paced environment.</li><li>Strong interest in creating and maintaining a positive work environment and resolving interpersonal matters.</li><li>High proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office, and web-based tools.</li><li>Exceptional organizational skills and high attention to detail when managing records and numbers.</li><li>Proven ability to handle confidential information with utmost discretion and professional ethics.</li></ul>
Preferred Experience
? At least 1 year of administrative, operational, or HR support experience (internships and campaign operations experience qualify).
? Prior experience using Paylocity or a similar HRIS platform.
? Previous experience working within progressive political campaigns, non-profits, or community organizations.
Mandatory Requirements
? Communication Tools: Must have easy access to a reliable laptop, smartphone, and a stable internet connection for regular professional communication and performing duties.
WORK ENVIRONMENT
This role operates in a remote workspace, with possible travel to on-site dynamic field office environments and in various community settings. It requires the ability to work long hours and/or weekends, especially during peak campaign phases.
PHYSICAL REQUIREMENTS
The employee must be able to sit for periods of data entry and stand for extended periods during remote trainings and/or performing the duties of this position. While performing the duties of this job, the employee is regularly required to use a computer and/or smartphone and participate in frequent voice or video calls.
EMPLOYMENT PRACTICES
At Verdugo Strategies, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race; color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law.
 DEADLINE 
This posting will remain active until the applicant pool is filled. Candidates are strongly encouraged to apply as soon as possible.</div>

2026 Temporary HR Assistant

Aries EV

OverviewJoin our dynamic team as an HR/Office Assistant and become a vital part of our organization&rsquo;s success! In this energetic role, you will support a wide range of human resources and administrative functions, ensuring smooth daily operations and fostering a positive workplace environment. Your proactive approach will help streamline processes, enhance employee engagement, and uphold compliance standards. This paid position offers an exciting opportunity to develop your skills in human capital management while contributing to a vibrant company culture.Responsibilities<ul><li>Assist with talent acquisition activities, including job postings, candidate screening, interview scheduling, and onboarding processes such as employee orientation.</li><li>Support HR functions like employee evaluation, performance management, and training &amp; development initiatives to promote continuous growth.</li><li>Manage benefits administration tasks, including enrollment, inquiries, and documentation updates to ensure employees receive accurate information and support.</li><li>Maintain HR systems (such as HRIS platforms like Workday or SAP SuccessFactors) for data entry, reporting, and compliance tracking.</li><li>Handle confidential personnel information with integrity while supporting workforce management efforts through data collection and analysis using Excel and other tools.</li><li>Coordinate regulatory compliance management activities related to employment law, FMLA, workers' compensation, affirmative action planning, and labor law adherence.</li><li>Facilitate effective communication across departments by managing social media accounts related to HR initiatives and assisting with internal messaging.</li></ul>Qualifications<ul><li>Proven experience in human resources department functions or administrative support roles involving personnel administration and project management.</li><li>Strong knowledge of human resources management practices including talent management, employee relations, and HR legal compliance.</li><li>Familiarity with HR sourcing tools such as ATS (Applicant Tracking Systems) like Lever or iCIMS; experience with HR systems such as Oracle HCM or UltiPro is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with excellent data analysis skills using Excel.</li><li>Ability to handle confidential information discreetly while demonstrating exceptional communication skills.</li><li>Knowledge of employment &amp; labor law regulations and experience supporting HR legal compliance efforts.</li><li>Demonstrated organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li></ul>Join us in creating a workplace where every team member feels valued and empowered! This role is perfect for motivated individuals eager to grow their career in human resources while making a meaningful impact on our organization&rsquo;s success.*This position has flexible duties and may evolve as the company grows**This is an in-office position, remote work not available*Pay: $18.00 - $23.00 per hourWork Location: In person

HR/ Office Assistant

Middlesex Health

<div>Position Highlights<ul><li>
Department: Human Resources</li><li>
Hours: 40 hours per week</li><li>
Shift: Days (In-Office)</li></ul>
Position Summary
The HR Receptionist serves as the first point of contact for employees, applicants, and visitors within the Human Resources department. This role supports HR operations by providing professional front-desk coverage, responding to inquiries, assisting with onboarding, maintaining records, and ensuring smooth day-to-day administrative workflow.
This role supports and assists with the general coordination and administration of employee onboarding and orientation, as well as supporting human resource initiatives and special projects.
Minimum Qualifications
<ul><li>High School diploma
</li><li>Two (2) years of administrative or front-desk experience 
</li></ul>Preferred Qualifications
<ul><li>Associates Degree
</li><li>Human Resources experience
</li><li>Experience in a health care setting
</li></ul>Knowledge, Skills and Abilities
<ul><li>Excellent verbal and written communication skills
</li><li>Advanced skills in Excel, Word and Google Suite
</li><li>Strong organization skills with attention to accuracy and detail.
</li><li>Ability to multitask and manage competing priorities in a fast-paced environment.
</li><li>Excellent interpersonal and customer service skills
</li><li>Excellent time management skills with proven ability to meet deadlines
 </li></ul>Comprehensive Benefits Offered<ul><li>
Competitive and affordable benefits package</li><li>
Shift Differentials</li><li>
Continuing Education assistance</li><li>
Tuition reimbursement</li><li>
Student Loan relief</li><li>
Quick commute access from I-84, Route 9 and surrounding areas</li></ul>
About Middlesex Health
The Smarter Choice for your Career!
Come join one of Connecticut&rsquo;s Top Workplaces, and a Magnet designated organization! At Middlesex Health, we have a unique combination of award-winning talent, world-class technology, and patient-first care that's making health care better. Through our affiliation with the Mayo Clinic Care Network, Middlesex Health has access to the most advanced medical knowledge and research available.</div>

Human Resources Receptionist

Arizona Priority Care

<div>Arizona Priority Care (AZPC) is an Integrated Provider Network focused on providing whole-person care to Senior and Medicaid populations, through advanced value-based models. Our provider network is comprised of more than 6,000 health care providers, including primary and specialty care physicians, hospitals and ancillary providers. We have operated in the Arizona market for more than 14 years, based in Chandler, Arizona, and are an affiliate of Heritage Provider Network. As a leading value-based provider organization, we are committed to improving the quality of care, providing excellent member and provider experiences all while reducing cost.

The Human Resources Coordinator provides administrative and operational support to the Human Resources department while helping ensure a positive employee experience. This role is responsible for maintaining employee records, preparing HR documentation, tracking compliance requirements and coordinating employee communications. The HR Coordinator plays a key role in keeping HR operations organized while maintaining the highest level of confidentiality.

POSITION DUTIES &amp; RESPONSIBILITES
<ul>
<li>Maintain accurate and confidential employee personnel files, both electronic and paper.</li>
<li>Assist with filing, scanning, and organizing HR documents in accordance with record retention requirements.</li>
<li>Assist in company onboarding process.</li>
<li>Monitor HR inboxes and respond to routine employee inquiries or direct questions to the appropriate HR staff.</li>
<li>Completes documentation process for employee change information.</li>
<li>Manages badge system for new hires, replacements and terminations.</li>
<li>Collaborate with HR team and third-party brokers for smooth facilitation of annual company benefit open enrollment process.</li>
<li>Assists with employee meetings, activities and events as directed.</li>
<li>Maintain Internal employee organizational charts.</li>
<li>Works closely with HR Generalist to complete designated tasks.</li>
<li>Assist with companywide, new hire, and annual compliance training including tracking completion.</li>
<li>Maintains company payroll and holiday calendars</li>
<li>Performs other duties as assigned.</li>
</ul>
EDUCATION, TRAINING AND EXPERIANCE
<ul>
<li>High school diploma or GED required.</li>
<li>Associate&rsquo;s degree in human resources, Business Administration, or a related field preferred.</li>
<li>One to three years of administrative experience, preferably in Human Resources or an office environment.</li>
<li>Ability to maintain a high level of confidentiality.</li>
<li>Demonstrated high degree of professionalism, positive culture development and organizational skills</li>
<li>Ability to work independently and as a team. Collaboration is important in this role.</li>
<li>Experience working with HRIS systems (ADP preferred but not required).</li>
<li>Ability to use solid judgment in a variety of work situations</li>
<li>Efficient and timely multi-tasking skills to meet deadlines and objectives.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong Microsoft Office and office equipment skills</li>
<li>Supports and provides a positive company image to internal and external customers</li>
</ul>
*This role requires FT in-office presence for the first 60 days of employment. Hybrid schedule available after initial training period.*

Compensation range: The hourly range for this position is: $24 &ndash; $27

Supports and provides a positive company image to internal and external customers

*This role requires FT in-office presence for the first 60 days of employment. Hybrid schedule available after initial training period.*

Compensation range: The hourly range for this position is: $24 &ndash; $27</div>

HR Coordinator

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