hr administrative assistant

Litum

<div>
 
 About Litum
 
 
 Founded in 2004 by three engineers, Litum is a global leader in real-time location systems (RTLS). Litum offers a comprehensive portfolio of solutions that encompass hardware, software, and system integration services, improving safety and efficiency across various industrial and healthcare settings. Litum has been trusted by major companies in 50+ countries, including Fortune 500 names and government institutions.
 
 
 
 
 
 We are looking for &lsquo;
 
 HR &amp; Administrative Assistant
 
 '
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage payroll and attendance tracking processes
 </li>
 <li>
 Support employee onboarding and orientation programs
 </li>
 <li>
 Ensure complete and up-to-date personnel files
 </li>
 <li>
 Support recruitment processes, including interview scheduling
 </li>
 <li>
 Organize meetings, trainings, and HR-related events
 </li>
 <li>
 Assist in employee onboarding and offboarding processes
 </li>
 <li>
 Handle phone calls, emails, and correspondence
 </li>
 <li>
 Coordinate and support executive-level agenda
 </li>
 <li>
 Schedule meetings, appointments, and travel arrangements
 </li>
 <li>
 Manage and organize office files, documents, and records
 </li>
 <li>
 Perform other HR and administrative tasks as needed
 </li>
 <li>
 Managing travel processes
 </li>
 <li>
 Handling CEO assistance
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, business administration, or a related field
 </li>
 <li>
 Previous experience in HR or administrative roles is a plus
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, etc.)
 </li>
 <li>
 Good communication and interpersonal skills.
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Strong organizational and record-keeping skills
 </li>
 <li>
 Good English-speaking skills are necessary
 </li>
 </ul>
 
 
 
 
 
 
 
 You may access our GDPR Compliant Privacy Notice via the link below.
 
 
 https://litum.com/law-on-the-protection-of-personal-data-declaration/
 
</div>

HR & Administrative Assistant

VanderHouwen

<div>
 Our client is seeking an HR Administrative Assistant who thrives in highly organized, detail-driven environments and can be trusted with sensitive information. This role is ideal for someone who takes initiative, works independently after initial direction, and brings a high level of professionalism and discretion while supporting large-scale document and office organization efforts.
 
 
 
 This role is on-site in Vancouver, Washington.
 
 
 
 
 HR Administrative Assistant Responsibilities
 
 
 
 <ul>
 <li>
 Digitize and organize HR records by scanning and uploading documents to shared systems while maintaining strict naming conventions.
 </li>
 <li>
 Review and sort legacy employee files, handling highly confidential information with discretion and accuracy.
 </li>
 <li>
 Support data entry efforts within HR systems, ensuring accuracy and completeness of sensitive personnel data.
 </li>
 <li>
 Lead physical file consolidation efforts, reducing multiple filing systems into streamlined, efficient storage solutions.
 </li>
 <li>
 Assist with office reconfiguration initiatives, including document storage transitions and workspace organization.
 
 
 </li>
 </ul>
 
 HR Administrative Assistant Qualifications
 
 
 
 <ul>
 <li>
 1+ years of administrative or HR support experience, preferably in a document-heavy environment.
 </li>
 <li>
 Exceptional attention to detail with the ability to manage and organize large volumes of information accurately.
 </li>
 <li>
 Demonstrated ability to handle confidential information with professionalism and integrity.
 </li>
 <li>
 Strong organizational skills with the ability to follow direction and work independently with minimal oversight.
 </li>
 <li>
 Familiarity with document management systems and basic HRIS platforms is preferred.
 
 
 </li>
 </ul>
 
 Compensation: $17-$19/hr. (DOE)
 
 
 VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
 
 
 
 As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.
 
 
 
 Meet VanderHouwen
 
 
 
 What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
 
 
 VanderHouwen is an award-winning, Women &amp; Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
 
 
 VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
 
 
</div>

HR Administrative Assistant

Delmarva Corrugated Packaging

<div><h2 class="jobSectionHeader">Position Summary</h2>
The HR Assistant provides administrative and operational support to the Human Resources function. This role plays a key part in maintaining employee records, supporting recruiting and onboarding efforts, and ensuring accurate data entry within HR systems. The ideal candidate is detail-oriented, organized, and able to handle confidential information with professionalism.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Support day-to-day HR operations and administrative tasks</li><li>
Assist with onboarding and new hire orientation, including preparing new hire packets and coordinating pre-employment requirements</li><li>
Maintain and update employee records in HRIS (Paycom or similar system)</li><li>
Assist with timekeeping, attendance tracking, and data entry</li><li>
Support recruiting efforts by scheduling interviews and communicating with candidates</li><li>
Prepare HR-related documents such as employment verifications, letters, and reports</li><li>
Ensure compliance with company policies and employment laws</li><li>
Assist with benefits administration and employee inquiries</li><li>
Support employee engagement initiatives and company events</li><li>
Maintain confidentiality of sensitive employee information at all times</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma or equivalent required; Associate&rsquo;s degree in HR or related field preferred</li><li>
1&ndash;3 years of administrative or HR support experience preferred</li><li>
Experience with HRIS systems (Paycom experience a plus)</li><li>
Strong attention to detail and accuracy</li><li>
Excellent organizational and time management skills</li><li>
Strong written and verbal communication skills</li><li>
Ability to handle confidential information with discretion</li><li>
Proficient in Microsoft Office (Excel, Word, Outlook)</li></ul><h2 class="jobSectionHeader">
Work Environment</h2><ul><li>
Onsite role in a manufacturing environment</li><li>
Interaction with both office and production employees</li><li>
Fast-paced setting requiring flexibility and adaptability</li></ul></div>

Omni Technologies

<div>OMNI Technologies, Inc. is a leading design and manufacturing firm that supplies custom urethane parts to OEMs. Our parts are used in various packaging, processing, and industrial applications. Omni cultivates long-term partnerships with clients, provides engineering and material selection support, offers solutions that help clients differentiate from the competition, and creates and executes innovative designs. We value integrity, humility, and ownership. Our vision is to create an enduring organization that improves the lives of everyone we touch. 
Conveniently located in Greendale, Indiana&mdash;just 15 minutes from CVG Airport, 25 minutes from the Cincinnati Zoo and downtown Cincinnati, and only a few minutes from the Lawrenceburg casino&mdash;offering an easy commute and access to local attractions. 
Position Summary:

The HR Administrative Assistant provides essential administrative support to ensure the smooth and efficient operation of the human resources department. This role involves managing schedules, handling correspondence, organizing meetings, maintaining records, and assisting with a variety of clerical tasks. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills, ensuring that day-to-day administrative operations are executed seamlessly. 

Schedule: 
Monday- Friday 8am-4:30pm; ONSITE. 
Essential Job Requirements:
Human Resources
<ul>
<li>Help organize and manage new employee orientation, on-boarding, and training programs.</li>
<li>Conduct phone screens and schedule interviews.</li>
<li>Partner with hiring managers.</li>
<li>Manage and store paperwork for HR policies and procedures.</li>
<li>Assist with open enrollment (OE).</li>
<li>Manage job postings and sourcing candidates for exempt and non-exempt roles.</li>
<li>Manage and update HR databases with different information such as new hires, terminations, sick leaves, FMLA, warnings, vacation and days off.</li>
<li>Assist with miscellaneous accounting tasks as assigned including but not limited to vouching accounts payable invoices and generating customers invoices.</li>
<li>Input customer sales orders and print work orders as needed for backup support.</li> 
</ul>
Clerical
<ul>
<li>Assist with miscellaneous accounting tasks as assigned including but not limited to vouching accounts payable invoices and generating customers invoices.</li>
<li>Input customer sales orders and print work orders as needed for backup support.</li>
</ul>
Administrative
<ul>
<li>Make travel and accommodation arrangements.</li>
<li>Produce letters, memoranda, presentations, reports and meeting minutes as necessary.</li>
<li>Manage various tasks and activities across different departments or individuals to ensure project execution.</li>
<li>Coordinate company functions.</li></ul> 


Essential Job Requirements:
EDUCATION: Associate degree required.

EXPERIENCE: A minimum of 1 years&rsquo; experience in Human Resources and 2 years recruitment. 
 
Required Skills:

1. Microsoft Office: specifically, Word, Excel, Outlook and PowerPoint (required) 
2. Experience with data entry.

3. Ability to manage confidential information.

4. Excellent communication skills (both written and verbal).

5. Knowledge of business English including punctuation, spelling and grammar.

6. Must be task-orientated with an excellent sense of priority, logic and objectivity.

7. Strong organizational and multitasking skills.

8. Detail-oriented with the ability to maintain accurate records. 
Why Join?
<ul>
<li>Weekly pay for added flexibility</li>
<li>401(k) with 3% company match</li>
<li>Medical, dental, and vision coverage</li>
<li>Free mental health support through our EAP</li>
<li>HSA and life insurance options</li>
<li>Generous PTO, paid holidays, and your birthday off</li>
<li>Referral bonuses</li>
<li>Tuition reimbursement to support your career growth</li></ul></div>

HR Administrative Assistant | Recruiter

Mt. Olive Pickle Company

<div>Description:

Our Talent Acquisition team is seeking qualified candidates for an HR Assistant for a summer opportunity. Gain real-world experience in recruiting and onboarding. We&rsquo;re looking for a motivated and detail-oriented professional to support our busy hiring season and help create a smooth, positive experience for new employees. You&rsquo;ll play a key part in helping us attract and welcome new talent during one of our busiest seasons. This is a great opportunity to build HR skills and learn recruiting processes.<h3 class="jobSectionHeader">
What You&rsquo;ll Do</h3><ul><li>
Assist with posting job openings and managing applicant flow</li><li>
Schedule interviews and coordinate communication with candidates</li><li>
Support onboarding activities, including preparing new-hire packets and gathering required documentation</li><li>
Help maintain accurate employee records and digital files</li><li>
Communicate with hiring managers to ensure timely follow-up</li><li>
Provide general administrative support to the HR/Talent Acquisition team as needed</li></ul> 
Requirements:
<ul><li>Bilingual required (English/Spanish)</li><li>
Strong organizational skills and attention to detail</li><li>
Excellent communication and customer-service mindset</li><li>
Ability to handle confidential information with professionalism</li><li>
Comfort working in a fast-paced environment</li><li>
Interest in Human Resources, recruiting, or business administration</li><li>
Ideal for college students or individuals seeking hands-on HR experience</li></ul></div>

8220 Summer HR Administrative Assistant

ZERK

<div>
 
 
 About ZERK
 
 
 
 ZERK is a technology venture dedicated to pushing the boundaries of autonomous systems, unmanned aerial vehicles (UAVs), and AI-powered computer vision analytics. We specialize in high-reliability hardware for defense, security, and industrial sectors.
 
 
 
 
 
 Our mission is to bridge the gap between complex software and rugged field performance. From "drone-in-a-box" solutions to continuous aerial surveillance and risk analysis for the industry, we build the brains and the power behind the next generation of autonomous flight.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are looking for a highly organized and proactive
 
 Part-Time Operations &amp; Admin Coordinator
 
 to be the operational backbone of our growing team. This role is specifically designed for a university student who wants to gain hands-on experience in a fast-paced tech venture while managing their studies.
 
 
 While our engineers build the hardware and software that power our autonomous platforms, you will build and maintain the internal infrastructure that allows our team to operate smoothly. We offer flexible working hours designed to accommodate your class schedule.
 
 
 
 
 
 
 This Role Is Ideal For Someone Who
 
 
 <ul>
 <li>
 
 You are a master organizer.
 
 You balance your classes, projects, and extracurriculars with ease, and believe that a well-maintained Excel spreadsheet can solve almost any problem.
 </li>
 <li>
 
 You are a people person.
 
 You understand that a company is only as strong as its team, and you enjoy creating a welcoming office environment and organizing engaging social events.
 </li>
 <li>
 
 You wear multiple hats with ease.
 
 Jumping from tracking invoices to drafting a LinkedIn post, and then coordinating an industry trade show excites you rather than overwhelms you.
 </li>
 <li>
 
 You take ownership.
 
 You don't wait to be told what is missing in the office or what process needs fixing&mdash;you anticipate needs and take action.
 </li>
 </ul>
 
 
 
 
 
 What You Will Manage
 
 
 
 As the core of ZERK&rsquo;s daily operations, you will design and maintain the workflows that keep our company running effectively:
 
 <ul>
 <li>
 
 Office Ecosystem:
 
 Ensuring our workspace is fully equipped, organized, and optimized for a high-performing engineering team.
 </li>
 <li>
 
 Employer Branding &amp; Events:
 
 Managing our public-facing identity through social media and expanding our footprint by chasing down the best industry fairs and exhibitions.
 </li>
 <li>
 
 Team Support &amp; Culture:
 
 Serving as the first line of support for HR processes and keeping the team engaged with regular social activities.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Event &amp; Exhibition Coordination:
 
 Research, plan, and coordinate ZERK's participation in industry trade shows and fairs, as well as organize internal company social events.
 </li>
 <li>
 
 HR &amp; Recruitment Support:
 
 Assist in the end-to-end recruitment process, handle day-to-day HR tasks, and meticulously track employee time-off and leave balances.
 </li>
 <li>
 
 Social Media &amp; Communications:
 
 Draft and publish engaging posts for our company LinkedIn page to boost our brand presence.
 </li>
 <li>
 
 Office Management:
 
 Track, order, and manage all office supplies and ensure the workspace remains organized and functional.
 </li>
 <li>
 
 Corporate Correspondence:
 
 Act as a professional point of contact, handling B2B email communications with partner firms, vendors, and clients.
 </li>
 <li>
 
 Financial Administration:
 
 Create and maintain robust Excel spreadsheets to track purchasing, procurement, and incoming/outgoing invoices.
 </li>
 <li>
 
 Executive Support:
 
 Assist the leadership and technical teams in formatting, proofreading, and preparing presentations and other vital documents.
 </li>
 </ul>
 
 
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Education:
 
 Must be currently enrolled as an undergraduate or graduate student.
 </li>
 <li>
 
 Availability:
 
 Able to work part-time with flexible hours (we will work around your class schedule).
 </li>
 <li>
 
 Experience:
 
 Prior experience in student clubs, event organization, or part-time admin roles is a huge plus, but we value proactivity and organization above all else.
 </li>
 <li>
 
 Software Proficiency:
 
 Strong hands-on experience with Microsoft Office Suite, particularly
 
 Excel
 
 (for creating tracking tables and managing budgets).
 </li>
 <li>
 
 Communication Skills:
 
 Excellent written and verbal communication skills for handling corporate emails and drafting social media content.
 </li>
 <li>
 
 Organization:
 
 Exceptional attention to detail with the ability to track multiple ongoing processes simultaneously.
 </li>
 </ul>
 
 
 
 
 
 Bonus Points For
 
 
 <ul>
 <li>
 Active involvement or leadership roles in university student societies and clubs.
 </li>
 <li>
 Familiarity with social media management or basic design tools (like Canva) for presentation and LinkedIn post creation.
 </li>
 <li>
 A strong interest in tech startups, aviation, or autonomous systems.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 At ZERK, we believe in reliability and field robustness. We aren't just building gadgets; we are building infrastructure for the future of autonomous monitoring and security.
 
 <ul>
 <li>
 
 Impact:
 
 Your organizational work will directly enable our engineering and leadership teams to focus on critical autonomous missions and product development.
 </li>
 <li>
 
 End-to-End Exposure:
 
 You will have visibility into every aspect of building a high-tech startup, from hiring the best talent to showcasing our products at major events.
 </li>
 <li>
 
 Real-World Growth:
 
 Gain invaluable, hands-on startup experience before you even graduate, in an environment where your initiatives truly matter.
 </li>
 </ul>
 
 Learn more about our mission: flyzerk.com
 
</div>

HR & Administrative Assistant (Part-Time)

Contract Datascan LP

<div>Datascan is a technology company whose mission is to help businesses make better inventory decisions one scan at a time. Through the provision of configurable software, fit-for-purpose scanning hardware, and access to real-time data, Datascan is the cost effective, high value option for retailers looking to take advantage of the accuracy, efficiency, and flexibility of our industry-leading inventory solutions.
We operate using several key drivers for success which include -<ul><li>
Establishing lasting, collaborative client relationships that consistently exceed expectations,</li><li>
Continually striving for excellence through innovation, technical expertise, industry knowledge and a relentless commitment to client care,</li><li>
Being easy to do business with, in all that we do,</li><li>
Attracting, developing, and retaining passionate, talented people in a culture of empowerment that inspires, challenges, and recognizes the contribution of every member of the Datascan team.</li></ul>
Backed by private equity and with over 50 years of experience serving retailers, Datascan is the global leader in providing technology-led inventory counting solutions to world class retailers in over 42 countries.
Position Summary
The HR &amp; Office Administrative Assistant serves as a key support role within the organization, acting as the administrative backbone of the Human Resources department while also providing high-level office support to the senior leadership team. This position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and capable of handling both HR-related responsibilities and general administrative duties with professionalism and efficiency.
Duties and Responsibilities
Human Resources Support:<ul><li>
Provide day-to-day administrative support to the HR department</li><li>
Maintain and update employee records, ensuring accuracy and confidentiality</li><li>
Assist with onboarding and offboarding processes, including preparing documentation and coordinating orientations</li><li>
Support recruitment efforts by scheduling interviews, posting job openings, and communicating with candidates</li><li>
Help administer HR programs such as benefits enrollment, training, and performance review cycles</li><li>
Prepare HR reports, presentations, and internal communications</li><li>
Ensure compliance with company policies and employment regulations</li><li>
Serves as payroll processor back up. Run bi-weekly payroll as needed in HRIS system of record (currently Paycom).</li><li>
Support clients remotely primarily via Teams and be camera ready for all interactions.</li></ul>
Office &amp; Executive Administrative Support:<ul><li>
Provide administrative assistance to senior leadership, including calendar management and meeting coordination.</li><li>
Prepare meeting presentations, agendas, take minutes, and follow up on action items.</li><li>
Manage office operations, including supplies, vendor coordination, and facility-related needs.</li><li>
Assist in planning company events, meetings, and team activities.</li></ul>
Experience/Qualifications/Requirements
<ul><li>High school diploma or GED required. Associates degree or higher preferred.</li><li>
3+ years of previous related experience supporting a fast-paced HR department.</li><li>
Proficiency in Microsoft Office Suite and HRIS systems (Paycom strongly preferred).</li><li>
Strong organizational and time management skills with the ability to multitask. Excellent interpersonal skills.</li><li>
Elevated written and oral communication skills.</li><li>
Detail oriented and keen attention to accuracy. Ability to analyze and be solution oriented. Must be self-driven and take initiative. Creativity.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li><li>
Must have reliable internet connectivity.</li><li>
Team player.</li></ul>
Work Ownership &amp; Representation
Employees are hired based on their individual qualifications, including education, experience, and demonstrated ability to perform the responsibilities of the role. As such, the duties and responsibilities assigned to the employee must be performed by the employee themselves. Under no circumstances may work be subcontracted, delegated, or otherwise assigned to a third party without prior written authorization from the company.
Full Time/Part Time
Full time (40 hours per week).
Exempt/Non-Exempt
Non-Exempt (i.e. hourly)
Work Location and Hours<ul><li>
This position is 70% remote and 30% onsite. Our current primary office location is in Irving, TX.</li><li>
Ability to support during regular daytime business hours with flexibility to occasionally support during non-business hours as needed.</li></ul>
Physical Requirements
Work will be done primarily seated. Ability to walk around and move items up to 15 pounds as required when in the office. This role requires long periods of viewing a computer screen, working on a keyboard, and talking to various individuals.
Core Values
All qualifies applicants must embody the characteristics outlined in our Core Values &ndash;<ul><li>
Ownership - We care, are accountable, and persevere.<ul><li>
We take responsibility. We don&rsquo;t wait - We are empowered to act.</li><li>
At Datascan, Details matter!</li></ul></li><li>
Collaboration &ndash; We are team-oriented, easy to work with, and open.<ul><li>
We work together, ask how we can help, and celebrate as a team.</li><li>
At Datascan, Different perspectives matter!</li></ul></li><li><ul><li>Execution with Excellence &ndash; We are focused, relentless, and dedicated.</li></ul></li><li><ul><li>
We have a vision. We know what we want to achieve. We have the right people for the job. We question the status quo and embrace change.</li><li>
At Datascan, We measure what matters!</li></ul></li><li>
Solution- Oriented &ndash; We see solutions, not just problems. We have a positive attitude. We innovate.<ul><li>
We ask the right question, focus on results, and welcome change.</li><li>
At Datascan, Doing what it takes to get the job done matters!</li></ul></li><li>
Do What&rsquo;s Right &ndash; We make good decisions, act with integrity, and have respect.<ul><li>
We behave in a way that does the right thing for our company, our people, and our customers.</li><li>
At Datascan, Doing the right thing matters!</li></ul></li></ul></div>

HR & Office Administrative Assistant

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HR & Administrative Assistant

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HR Administrative Assistant | Recruiter

8220 Summer HR Administrative Assistant

HR & Administrative Assistant (Part-Time)

HR & Office Administrative Assistant