hr administrative assistant

Flora Farms

<p><b>JOB SUMMARY</b></p><p>Flora Farms is seeking an HR Administrative Assistant to support daily HR functions across both Retail and Cultivation/Manufacturing divisions. This role plays an essential part in maintaining accurate payroll data, organizing employee information, and assisting with general HR workflows in a fast-paced, compliance-driven environment. The HR Administrative Assistant will work closely with managers and the HR department to support payroll preparation, onboarding processes, personnel recordkeeping, and routine administrative tasks. This position requires strong attention to detail, confidentiality, and the ability to adapt as the company grows. This position is hybrid, with regular work-from-home days and occasional onsite visits. Role requires approximately 5&ndash;10% travel (typically once per month).</p><p><b>JOB DUTIES</b></p><ul><li>Assist with preparation and maintenance of payroll-related data for biweekly processing.</li><li>Monitor and update employee records, status changes, and documentation within HR systems.</li><li>Support hiring workflows by coordinating interviews, communicating with candidates, and preparing onboarding materials.</li><li>Maintain accurate employee files, digital documentation, and HR data logs.</li><li>Partner with managers to review timekeeping entries, resolve discrepancies, and ensure accurate reporting.</li><li>Assist with compliance-related tracking, including credential renewals and required employee documentation.</li><li>Support general HR communication by responding to employee questions or directing inquiries as needed.</li><li>Assist in generating routine reports or summaries for HR leadership.</li><li>Provide administrative support for HR projects, audits, and process improvements.</li><li>Maintain a professional and organized HR environment, ensuring confidentiality and accuracy in all tasks.</li></ul><p><b>REQUIRED EXPERIENCE, EDUCATION AND SKILLS</b></p><ul><li>High School diploma required.</li><li>&gt;1 year of experience in HR, payroll, administrative support, or related roles.</li><li>Strong attention to detail with the ability to handle confidential information with discretion.</li><li>Proficient with Microsoft Office; Excel &amp; Word skills are strongly preferred.</li><li>Comfortable working with payroll systems, digital databases, and share drives (experience preferred but not required). QuickBooks experience is a plus.</li><li>Strong communication, organization, and time management skills.</li><li>Ability to adapt to changing priorities in a compliance-driven industry.</li><li>Must demonstrate professionalism, reliability, and a willingness to learn.</li></ul><p><b>ADDITIONAL REQUIREMENTS</b></p><ul><li>Must be 21 years of age or older to apply.</li><li>Must comply with all legal and company regulations required for employment in the cannabis industry.</li><li>Hybrid role (remote + onsite). Requires approximately &gt;10% travel for meetings, training, and as-needed onsite support.</li><li>Must have a reliable, private workspace with stable internet access.</li></ul><p><b>COMPENSATION DISCLAIMER</b></p><ul><li>Flora Farms will compensate qualified candidates commensurate with experience and industry norms.</li></ul><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Springfield, MO 65803</p>

HR Administrative Assistant

DEER CREEK SCHOOL DISTRICT

<div></div><div><ul><div><div>JobID: 3642</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Administration Support Staff<br>
</div><div><b>
Date Posted:</b><br>
 3/12/2026<br>
</div><div><b>
Location:</b><br>
 Deer Creek Administration</div><div><b><br>
District Administrative Assistant</b><br>
<br>
Job Summary</div><div>
Under the supervision of the Assistant Superintendent or designee, the District Administrative Assistant provides high-level clerical, organizational, and operational support to the district . This position ensures efficient office operations, coordinates communications, maintains records, and assists with district initiatives, meetings, and projects. The role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced educational environment.</div><div>
Essential Duties and Responsibilities</div><ul><li>
Provide administrative and clerical support to district HR department.</li><li>
Manage calendars, schedule appointments, and coordinate meetings, workshops, and district events.</li><li>
Prepare correspondence, reports, presentations, and other documents.</li><li>
Maintain accurate records, files, and databases in accordance with district policies and state regulations.</li><li>
Serve as a point of contact for staff, parents, vendors, and community members.</li><li>
Answer and route phone calls, emails, and other communications appropriately.</li><li>
Assist with preparation and distribution of district communications and materials.</li><li>
Coordinate travel arrangements, registrations, and logistics for district staff.</li><li>
Maintain confidentiality when handling sensitive personnel, student, or district information.</li><li>
Assist with district projects, programs, and compliance documentation.</li><li>
Support board meetings or administrative meetings by assisting to prepare materials.</li><li>
Perform other duties as assigned by district administration.</li></ul><div>
Qualifications</div><ul><li>
High school diploma or equivalent required; associate's or bachelor's degree preferred.</li><li>
Previous administrative or office support experience, preferably in an educational setting.</li><li>
Proficiency in Microsoft Office or Google Workspace applications.</li><li>
Strong organizational, time management, and multitasking skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to maintain confidentiality and exercise professional judgment.</li><li>
Ability to work independently and collaboratively with district staff.</li></ul><div>
Knowledge, Skills, and Abilities</div><ul><li>
Knowledge of office procedures and record-keeping systems.</li><li>
Ability to prioritize tasks and manage competing deadlines.</li><li>
Strong customer service and interpersonal skills.</li><li>
Attention to detail and accuracy.</li><li>
Ability to learn district systems and processes quickly.</li></ul><div>
Work Environment</div><ul><li>
Office setting within a district administrative building.</li><li>
Regular interaction with district staff, school personnel, and the public.</li><li>
May require occasional attendance at evening meetings or district events.</li></ul><div>
Physical Requirements</div><ul><li>
Ability to sit for extended periods.</li><li>
Ability to use standard office equipment including computers, phones, and copiers.</li><li>
Occasional lifting of office materials up to 20&ndash;25 pounds.</li></ul><div>
FLSA Status: Non-exempt</div></div></ul></div><p></p>

District HR Administrative Assistant

Indiana Harbor Coke Company

<div><p><b>Essential Duties and Responsibilities</b></p>
<ul>
<li>Provides administrative support to Human Resources and senior leadership team.</li>
<li>Manage the employee attendance program.</li>
<li>Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.</li>
<li>Receives and sorts mail and publications; Maintains postage for outgoing mail.</li>
<li>Orders office and break room supplies. Assists with management vendors for supplies, coffee and refreshment equipment.</li>
<li>Supports and performs weekly payroll functions for hourly and salary teams, as needed.</li>
<li>Maintains HR and payroll information by collecting, calculating and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, deductions, job title and department changes or transfers.</li>
<li>Manages complaints and questions regarding payroll from employees and upper management. Investigates and resolves any discrepancies in payroll.</li>
<li>Coordinate, support and conduct new employee orientation and onboarding schedule.</li>
<li>Assures all employee new hire packets are filled out completely and have required documents.</li>
</ul><ul><li>Maintain HR records and employee information electronically, including all HRIS systems, that is accurate, complete and fulfills legal requirements. Maintains employee confidence and protects payroll operations by keeping information confidential.</li>
</ul><ul><li>Document and process changes including new hires, separations, salary actions, supervisor changes, location changes etc. accurately and timely to meet payroll deadlines.</li>
<li>Assist in preparation of offer letters and coordinate employment background screen and pre-employment drug testing for new hires and determine employment eligibility based on results.</li>
<li>Run monthly reports and/or perform audits in HRIS and timekeeping system, as requested.</li>
<li>Assist with organizing open enrollment information for insurance and benefits and distributes annual notices as required.</li>
<li>Respond to inquiries regarding policies, procedures and programs, including properly escalating issues to Human Resources.</li>
<li>Promotes diversity and inclusion initiatives.</li>
</ul><ul><li>Follow safety and security procedures and determines appropriate action. Report potentially unsafe conditions and uses materials and equipment properly</li>
<li>May be required to perform other duties as requested, directed or</li>
</ul>
<p><b> </b><b>Education Requirements/Work Experience</b></p>
<ul>
<li>High School Diploma required; Associate or Bachelor&rsquo;s degree in Human Resources, Business, or a related field preferred.</li>
<li>Minimum of two years of experience within Human Resources and payroll function is required.</li>
<li>Proficient with Microsoft Office Suite.</li>
<li>Demonstrated experience working Kronos, Dayforce or related technologies.</li>
</ul>
<p>Experience with Kronos or Dayforce required. UKG experience highly preferred.</p>
<p><b>
Required Skills:
</b></p><ul><li>Attention to detail and confidentiality are required</li>
<li>Possess strong organizational, project management, and problem-solving skills</li>
<li>Strong technical skills</li>
<li>Ability to critically think and proactively offer solutions to identified problems</li>
<li>Strong verbal and written communication skills</li>
<li>Ability to establish collaborative working relationships with salaried and hourly employees</li>
</ul><ul><li>The ability to work with all levels of employees within the organization.</li></ul><br>
<p><br>
<b>Physical Demands</b></p>
<p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and carry up to 10 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and walk on concrete. The employee is occasionally required to reach with hands and arms and stoop, bend or twist. The employee is occasionally required to push, pull, and/or move materials.</p>
<p><b>
Work Environment</b></p>
<p>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of most manufacturing environments. The noise level in the work environment is usually moderate to high level with ear protection required.</p>
<p><b>
Disclaimer</b><br>
The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. This document in no way states or implies that this is an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed. The Company reserves the right to change, modify, amend, add to or delete from, any section of this document as it deems, in its judgment, to be proper.</p></div>

Plant HR Administrative Assistant

DaTo Tech Workshop Equipment, Machinery & Spare Parts Trading CO .L.L.C

<p><b>Company:</b> Dato Tech Workshop Equipment Machinery Trading LLC<br/><b>Location:</b> Sharjah, Industrial Area 2</p><p><b>Job Summary</b></p><p>We are looking for a dedicated and organized <b>HR Assistant</b> to support the Human Resources department in daily administrative and HR operations. The ideal candidate will assist with recruitment, employee records, HR documentation, and coordination of HR activities in compliance with UAE labour regulations.</p><p><b>Key Responsibilities</b></p><ul><li>Assist HR Manager in daily HR administrative tasks.</li><li>Maintain and update employee records, files, and HR databases.</li><li>Support recruitment activities including posting job ads on <b>Indeed</b>, screening CVs, and scheduling interviews.</li><li>Prepare HR documents such as employment contracts, offer letters, warning letters, and experience certificates.</li><li>Maintain employee attendance and leave records.</li><li>Assist in payroll preparation and documentation.</li><li>Handle employee inquiries regarding HR policies and procedures.</li><li>Assist with visa documentation, labour contracts, and coordination with government portals such as Ministry of Human Resources and Emiratisation.</li><li>Maintain confidentiality of HR records and employee information.</li><li>Support onboarding and induction of new employees.</li><li>Assist in preparing HR reports and documentation for management.</li></ul><p>Requirements</p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of HR or administrative experience</li><li>Knowledge of <b>UAE Labour Law</b> and HR procedures.</li><li>Familiarity with HR documentation and recruitment processes.</li><li>Good communication and organizational skills.</li><li>Proficiency in <b>Microsoft Excel, Word, and Outlook</b>.</li><li>Ability to maintain confidential information.</li></ul><p>Send CV to hr@datohub.com</p><p>Job Types: Full-time, Permanent</p><p>Pay: Up to AED2,500.00 per month</p>

HR Assistant

Ranglerz Digital Marketing

<p>HR Assistant duties and responsibilities</p><p>HR Assistants serve in a support role for the HR department. They often interact with employees and direct them to the appropriate resources to resolve the HR issues. Examples of HR Assistant duties and responsibilities include the following:</p><ul><li>Performing administrative duties, such as maintaining employee databases and sorting emails for the HR department</li><li>Maintaining proper records of employee attendance and leave to assist with payroll duties</li><li>Assisting the HR Manager in policy formulation, hiring and salary administration</li><li>Submitting online job postings, shortlisting candidates and scheduling job interviews</li><li>Coordinating orientation and training sessions for new employees</li><li>Serving as a point of contact, providing smooth communication with employees and timely resolution to their queries</li><li>Managing and coordinating schedules for the HR department, including meetings and events</li><li>Ensuring compliance with employment and labor laws</li></ul><p>Job Type: Full-time</p><p>Pay: Rs35,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

HR/Admin Asssitant

CHICAGO Maintenance & Construction

<p><b>Job Summary:</b></p><p>We are seeking a proactive and detail-oriented HR Assistant to support the HR department in recruitment, employee documentation, and daily administrative operations. The ideal candidate should have prior HR experience and good knowledge of UAE HR practices.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in recruitment activities (job postings, CV screening, interview coordination).</li><li>Prepare offer letters, employment contracts, and HR documentation.</li><li>Maintain and update employee records and HR database.</li><li>Support onboarding and induction process.</li><li>Coordinate visa processing and medical documentation (if applicable).</li><li>Assist in payroll data preparation and leave management.</li><li>Maintain attendance records and employee files.</li><li>Handle employee queries and provide administrative support.</li><li>Ensure compliance with company policies and UAE labour law.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Good knowledge of MS Office (Excel, Word, Outlook).</li><li>Basic understanding of UAE Labour Law.</li><li>Strong communication and organizational skills.</li><li>Ability to maintain confidentiality.</li><li>Immediate joiners preferred.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: Up to AED2,500.00 per month</p>

PLUTO ELECTRO-MECHANICAL CONT. COMPANY

<p>An HR Assistant supports daily human resources operations by maintaining employee records, assisting with recruitment (screening, scheduling), and processing payroll data. They act as a primary point of contact for employee inquiries regarding policies and benefits, ensuring compliance and confidentiality while providing administrative support to HR managers</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>UAE: 2 years (Preferred)</li></ul>

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