hr administrative assistant

Connect out solutions

A versatile role is responsible for managing the full recruitment lifecycle, handling employee relations, and supporting HR operations. The role includes onboarding, payroll processing, and maintaining employee records. Additionally, it involves providing administrative support, managing office facilities, and coordinating events. The HR &amp; Administrative Assistant also assists with financial tasks, including vendor payments and budgeting, while liaising with the IT team to support software testing and system improvements.Roles and Responsibilities:1. Recruitment &amp; Talent Acquisition:Conduct end-to-end recruitment across the UK and India. Includes developing job descriptions, posting job openings, and utilising strategic marketing methods to attract top talent.Manage salary negotiations and oversee a seamless onboarding &amp; training process, ensuring a positive transition for new hires.Perform documents &amp; background verifications in Indian &amp; UK onboarding2. Employee Relations &amp; Development:Manage employee relations by addressing grievances and conflicts, ensuring compliance with employment laws and fostering a positive workplace culture.Collaborate with department heads to assess workforce needs, plan resource allocation, and support team development in alignment with organizational goals.Organize and conduct training and development programs to improve employee performance and service quality.3. HR Administration:Maintain accurate employee records, including attendance, leave, and daily logs.Process weekly and monthly payroll for staff in the Uk &amp; India, ensuring accuracy and adherence to financial regulations.Assist in managing staff salaries, consultant payments, Petty Cash and vendor payments, while supporting the accounts team with budgeting and accounting tasks.4. General Administrative Duties:Greet and assist visitors, manage incoming phone calls and emails, and handle day-to-day office communications.Manage office facilities, inventory, and maintenance, including sourcing and purchasing office supplies and assets.Coordinate and organise office events and meetings, ensuring smooth execution of internal and external activities.Maintain office records and files, ensuring they are updated and easily accessible.5. IT &amp; Software Support:Conduct manual testing for organisational software, providing feedback and suggestions to the IT team for improvements.Skills Required:&middot; Recruitment &amp; Onboarding: Proficiency in end-to-end recruitment, including candidate sourcing, screening, onboarding, and pre/post-boarding activities.&middot; HR Operations: Strong knowledge of HR policies, employee relations, conflict resolution, and compliance with labour laws.&middot; Payroll &amp; Financial Management: Experience in processing payroll and handling financial records, ensuring accuracy and timely payments.&middot; Administrative Skills: Competence in managing office tasks like scheduling, record-keeping, and inventory management.&middot; Communication Skills: Excellent verbal and written communication&middot; Proficient in Microsoft Office ( Word, Excel, PowerPoint).Job Types: Full-time, PermanentPay: &#8377;40,000.00 - &#8377;60,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Education:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>HR recruiter: 2 years (Required)</li></ul>Work Location: In person

HR & Administrative Assistant

CW Group

<div>CW&rsquo;s Core Values: Mission Driven, Teamwork Makes Ss Stronger, &amp; Everyone Brings Value!

Take a glimpse into why CW might be the right place for you: https://tinyurl.com/9yc7h8um
<ul>
<li> Location: New Britain, CT</li>
<li> Schedule: Monday to Friday
 </li><li>Shift: 8:00am to 4:30pm</li>
</ul>
If you&rsquo;re a detail&#8209;oriented, motivated professional who enjoys balancing recruiting tasks with administrative support, we&rsquo;d love to have you on our team! CW is seeking a motivated Recruitment &amp; HR Administrative Assistant to join our team. This role blends recruiting with essential administrative support to keep our HR operations running smoothly.
<ul>
<li>Post and maintain job openings across all platforms, including updating or reposting outdated postings to ensure visibility.</li>
<li>Conduct initial phone screenings to evaluate candidate qualifications and interest.</li>
<li>Follow up on background checks and ensure timely completion.</li>
<li>Request consent forms from candidates to authorize outreach to their medical providers.</li>
<li>Request disability documentation directly from employees or hiring managers.</li>
<li>Communicate with candidates and employees regarding the status of their disability documentation and provide updates as needed.</li>
<li>Contact doctors&rsquo; offices daily via phone, email, and fax to request disability documentation.</li>
<li>Prepare and generate weekly reports to identify applicants who are required to submit their disability documentation (DOD), and proactively follow up with those candidates to obtain status updates and ensure timely completion of the documentation process.</li>
<li>Attend local and national job fairs to assist with recruiting efforts and represent the organization.</li>
<li>Research upcoming job fairs, maintain the job fair tracker, and share opportunities with the HR team.</li>
<li>Maintain accurate trackers and records to support HR compliance and operational efficiency.</li>
</ul>
What You&rsquo;ll Need to be Successful
<ul>
<li>Minimum of 2 years of experience providing administrative support, preferably within an HR or recruiting capacity.</li>
<li>Basic understanding of HR processes, recruitment cycles, and compliance requirements.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Flexibility to adjust to changing priorities, recruitment needs, and administrative requirements.</li>
<li>Ability to thrive in a fast&#8209;paced environment by managing multiple priorities,</li>
<li>Ability to follow instructions and complete tasks independently with minimal oversight.</li>
<li>Clear and professional verbal and written communication, including phone, email, and fax correspondence.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li>
<li>Willingness and ability to travel locally as required</li>
<li>Must have a valid RealID and Driver License.</li>
</ul>
Bonus If You Have These Skills:
<ul>
<li>Prior experience assisting with candidate sourcing, job postings, and initial screenings.</li>
<li>Hands-on experience using ATS platforms to disposition candidates, update statuses, and generate reports.</li>
<li>Familiarity with the AbilityOne Program and its role in providing employment opportunities for individuals with disabilities.</li>
<li>Familiarity with Circa Mitratech platform, with the ability to navigate and utilize system functions effectively.</li>
<li>Ability to prioritize tasks effectively, manage competing demands, and consistently meet established deadlines.</li>
<li>Consistent ability to complete tasks as directed by a supervisor and ensure timely resolution.</li>
<li>Detail&#8209;oriented with strong skills in documentation, reporting, and recordkeeping.</li>
</ul>
Why You'll Love This Job
<ul>
<li>You&rsquo;ll be a part of a mission-driven team that values your hard work and helps you grow.</li>
<li>Access to an Employee Wellness Coordinator and robust wellness program that support your health and work-life balance.</li>
<li>Opportunities for advancement&mdash;grow your career with us!</li>
</ul>
Explore Our Generous Benefits Package:
<ul>
<li>Employer Sponsored Benefits Includes:
<ul><li>Insurance - Medical, Dental, Vision</li>
<li>Telemedicine</li>
<li>Retirement Plan &amp; Match Options</li>
<li>Disability Plans</li>
<li>Life Insurance &ndash; Accidental Death &amp; Dismemberment and Group Term Life</li>
<li>Paid Holidays, Vacation and Sick time</li>
</ul></li><li>Voluntary Benefits Offered Includes:
<ul><li>Hospital Indemnity, Accident, Critical Illness &amp; Voluntary Life</li>
</ul>
</li></ul>Physical &amp; Environmental Demands:
<ul>
<li>Office Environment: This position is primarily based in a professional office environment. The incumbent is expected to work full-time on-site, performing duties at a desk and utilizing standard office equipment including computers, telephones, printers, and other technology tools. The environment is climate-controlled with moderate noise levels consistent with office operations.</li>
<li>Extended Hours: The position may occasionally require work outside of standard business hours, including early mornings, evenings, or weekends, to meet organizational deadlines, participate in meetings, respond to urgent matters, or attend events and conferences.</li>
<li>Manual Dexterity: Frequent and sustained use of hands and fingers to operate a computer keyboard, mouse, telephone, and other office equipment is required. The role involves repetitive motion and fine motor skills for data entry, document review, and written communication.</li>
<li>Visual and Hearing Acuity: Must possess sufficient visual acuity to read detailed documents, analyze spreadsheets, review dashboards, and interpret data displayed on computer screens or in printed form. Adequate hearing is necessary to communicate effectively in both individual and group settings, whether in person, by phone, or via virtual platforms such as Zoom or Microsoft Teams.</li>
<li>Mobility and Physical: The position involves occasional standing, walking, bending, reaching, and lifting or moving items up to 20 pounds, such as program materials, documents, or presentation equipment. Occasional movement between departments, meeting rooms, and partner sites is required.</li>
<li>Confidentiality and Ethics: The role involves handling sensitive information and requires strict adherence to confidentiality protocols and ethical standards.</li>
<li>Travel: This role may require travel, including both local and out-of-state trips. Travel may involve attending job fairs, workshops, conferences, conducting site visits, supporting program implementation, or representing the organization at external meetings.</li>
<li>Reasonable accommodations can be provided.</li>
</ul>
We welcome all individuals to apply for this position. At CW, we are committed to maintaining a respectful and supportive work environment where all employees are valued for their contributions. All applicants will be given equal consideration for employment based on their experience and qualifications, while ensuring compliance with all applicable laws and regulations regarding discrimination.

Company Overview: CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We&rsquo;re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations).

Copy and paste the link below into your web browser to view the posters pertaining to:
<ul>
<li>Notification of Employee Rights Under Federal Labor Laws posters: https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors</li>
<li>CW&rsquo;s Self - Disclosure Form: https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&amp;route=shorturl</li>
<li>Please E-mail: hrhelp@cwresources.org to submit a request for accommodation with the application process.</li>
</ul><h4 class="jobSectionHeader">
Education</h4>
Required<ul><li>
High School or better</li></ul><h4 class="jobSectionHeader">
Licenses &amp; Certifications</h4>
Required<ul><li>
Driver's License</li></ul><h4 class="jobSectionHeader">
Skills</h4>
Preferred<ul><li>
Collaboration</li><li>
Adaptability</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Preferred<ul><li>
Enthusiastic: Shows intense and eager enjoyment and interest</li><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Preferred<ul><li>
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li></ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Recruitment & HR Administrative Assistant

Creative Dining Services

<div>HR + Finance Administrative Assistant
Location: University of Saint Francis 
Status: Full-Time 
Make an impact by supporting the people who keep our dining program running. 
We are seeking a detail-oriented and customer-focused HR + Finance Administrative Assistant to provide critical administrative, clerical, and HR support to our Dining Services department. This role is ideal for someone who enjoys helping others, thrives in an organized environment, and brings professionalism to every interaction. 
What You&rsquo;ll Do
In this role, you will support both the front office and HR processes for the dining team. Key responsibilities include:
Front Office &amp; Administrative Support<div><ul><li>
Greet all visitors in a friendly, professional manner.</li><li>
Answer and route incoming calls with accuracy and courtesy.</li><li>
Manage office supplies, equipment maintenance, and general office organization.</li><li>
Maintain accurate hardcopy and electronic files following established protocols.</li><li>
Post required labor notices and assist with other administrative needs as assigned.</li></ul></div>
HR Support<div><ul><li>
Process all new-hire paperwork and onboarding tasks, including forms, screenings, insurance enrollment, and employee file maintenance.</li><li>
Maintain strict confidentiality in all employee interactions and record keeping.</li><li>
Ensure accurate payroll setup and processing according to established deadlines.</li><li>
Conduct quality assurance checks on payroll deductions and benefits information.</li><li>
Track employee attendance and communicate concerns to the management team promptly.</li><li>
Maintain accurate records of full-time benefit accruals (PTO, bonuses, etc.).</li></ul></div>
Finance &amp; Accounting Support<div><ul><li>
Complete accounts payable tasks after review by the Dining Services Director.</li><li>
Perform accurate data entry for financial reporting.</li><li>
Support general accounting procedures according to established timelines.</li></ul></div> 
What We&rsquo;re Looking For<div><ul><li>
Strong organizational and administrative skills.</li><li>
High level of professionalism, confidentiality, and reliability.</li><li>
Ability to communicate clearly and courteously with staff, visitors, and leadership.</li><li>
Comfort working in a fast-paced environment and managing multiple priorities.</li><li>
Proficiency with Microsoft Office and other software.</li><li>
Strong attention to detail and accuracy in data entry, filing, and documentation.</li></ul></div>
Why Join Us?
This is a great opportunity for someone interested in HR, office administration, or organizational support. You&rsquo;ll play a key role in employee onboarding, communication, payroll processes, and keeping the department running smoothly.</div>

HR + Finance Administrative Assistant

CHINA HARBOUR ENGINEERING COMPANY LLC

<ul><li>Assist in the recruitment process including job postings, screening, and interview coordination.</li><li>Prepare employment offers, contracts, and related HR documents.</li><li>Maintain and update employee records, both physical and digital.</li><li>Support in visa applications, renewals, and cancellations for employees.</li><li>Track employee attendance, leaves, and probation periods.</li><li>Coordinate onboarding and offboarding processes.</li><li>Assist in payroll preparation by providing relevant employee data (absences, overtime, etc.).</li><li>Ensure compliance with company policies and UAE labor laws.</li><li>Perform other ad hoc tasks and duties as assigned by management.</li></ul>Administration:<ul><li>Support general office administration including stationery, supplies, and maintenance requests.</li><li>Support correspondence, filing systems, and documentation.</li><li>Support travel arrangements, hotel bookings, and transportation for staff when required.</li><li>Support management in organizing company events and meetings.</li><li>Support liaise with external service providers, landlords, and government offices when necessary.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2 years of HR and administrative experience (preferably in the UAE).</li><li>Good understanding of UAE labor laws and visa procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Strong communication, organization, and multitasking skills.</li><li>High attention to detail and ability to maintain confidentiality.</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

HR and Administrative Assistant

Casabella PB

Job Title: HR Recruitment &amp; Administrative Assistant - Real Estate &ndash; Female Only Position Overview:We are seeking a dynamic and enthusiastic Receptionist and Administrative Assistant to join our real estate team. The ideal candidate will be a young and passionate individual who is committed to providing excellent administrative support to enhance the efficiency and productivity of our team. This role will involve handling various administrative tasks, assisting team members with administrative work, and ensuring smooth operations within the real estate office.Key Responsibilities:General Receptionist &amp; Administrative Support:Answering Phone Calls: Managing incoming calls, routing them to the appropriate individuals or departments, and taking messages as needed.Managing Appointments: Scheduling and confirming appointments for clients, customers, or colleagues.Administrative Tasks: Performing various administrative duties, such as filing, data entry, and maintaining office supplies.Maintaining the office Area, Ensuring all places is clean, organized, and presentable.Provide comprehensive administrative support to the real estate team, including managing phone calls, emails, and correspondence.Maintain office filing systems, databases, and records accurately and efficiently.Assist in organizing and scheduling appointments, meetings, and property viewings.Documentation and Paperwork:Prepare, proofread, and edit various documents, contracts, agreements, and other paperwork as required.Ensure all documentation is accurately completed and filed in compliance with regulatory standards.Client Interaction and Communication:Act as a point of contact for clients, addressing inquiries, and providing exceptional customer service.Assist in maintaining positive client relationships through effective communication and follow-up.Marketing Support:Assist in the creation and distribution of marketing materials, including property listings, brochures, and advertisements.Coordinate and update online listings on real estate platforms and websites.Team Collaboration:Collaborate closely with real estate agents and other team members to support them with administrative tasks as needed.Coordinate and communicate effectively within the team to ensure seamless workflow and operations.Qualifications and Skills:Bachelor's degree in Business Administration, Real Estate, or a related field preferred.Previous experience in an administrative role, preferably in a real estate or property management environment.Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software.Excellent organizational skills with the ability to prioritize tasks and manage time effectively.Strong attention to detail and accuracy in data entry and documentation.Exceptional communication skills, both verbal and written.Ability to work independently and collaboratively in a fast-paced environment.Passionate about real estate with a desire to learn and grow within the industry.Additional Information:This is a full-time position office based in Dubai.If you are a motivated individual with a passion for real estate and possess excellent administrative skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to welcoming you to our team!Job Type: Full-timeApplication Question(s):<ul><li>How do you typically organize and prioritize your tasks in a fast-paced office environment to ensure both existing client relationships are maintained while actively seeking out new business opportunities?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Receptionist : 2 years (Required)</li><li>Admin: 2 years (Required)</li><li>Human Resources : 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

HR Recruitment & Administrative Assistant Real Estate – Female Only

BRIJAY AUTOMOTIVE GROUP

Administrative Assistant with Emphasis in Human Resources Administrative Assistants support HR management-level staff and perform a variety of tasks. The primary duty of an Administrative Assistant is to support the HR Manager with collection and management of data pertaining to the business. They are also involved in the recruiting, hiring, and training of new employees.HR Administrative Assistant job description (Entry Level)We are looking for a hardworking and reliable administrative assistant to join our ambitious Human Resources team!If you are passionate about administration operations and you would like be part of a great company, this is the right position for you.HR Administrative Assistant job duties and responsibilities&middot; Responsible for posting job Ads on career pages and processing received resumes&middot; Help organize and manage new employee orientation and programs&middot; Provide administrative support to HR manager&middot; Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off&middot; Help in payroll assigned task and preparation.&middot; Prepare, manage and file paperwork for HR policies and procedures&middot; Organize, compile, update company personnel records and documentation&middot; Answer telephone calls and provide needed information&middot; Create reports for senior management&middot; Other duties as assigned.HR Administrative Assistant job requirements&middot; Recruiting, hiring, on-boarding experience is a plus.&middot; Previous working experience as an administrative assistant 2 years min&middot; Ability to effectively use computer software including E-mail Communication, Word, Excel and HR / Payroll software (ADP a plus)&middot; Excellent communication and interpersonal skills&middot; Some experience or familiarity with HR procedures&middot; Excellent organizational and time-management skills&middot; Act as a reliable and supportive team member&middot; Bilingual (English &amp; Spanish) is a plus but not required.Company Benefits&middot; Medical Plans&middot; Dental Plans&middot; Vision Plan&middot; 401K (Company Match)&middot; EAP Program&middot; Voluntary Life Insurance&middot; Voluntary Long Term Disability&middot; Voluntary Accident, Hospital Indemnity and Critical Illness&middot; Paid Vacation and Sick TimePay: $20.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant with Emphasis in Human Resources

LA MIDA CONTRACTING LLC

Position Title: HR Assistant (Emirati only)Position OverviewThe HR Assistant supports day-to-day human resources operations, ensuring efficient HR processes and a positive employee experience. This role handles administrative tasks, assists with recruitment, maintains employee records, and provides general support to HR leadership.HR Administration<ul><li>Maintain accurate and organized employee records (physical and digital).</li><li>Assist with preparing HR letters (employment verification, offer letters, etc.).</li><li>Support HR reporting, including attendance, turnover, and compliance reports.</li><li>Handle HR-related queries from employees and redirect when necessary.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

HR Assistant (Emirati)

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