hr administrative coordinator

Albawani | البواني

<div>
 
 Job Title: People &amp; Culture Coordinator
 
 
 Location: Riyadh
 
 
 Employment Type: Full-Time
 
 
 
 
 
 Job Overview
 
 
 We are seeking a highly organized and proactive People &amp; Culture Coordinator to support the daily operations of the People &amp; Culture Department. The role is responsible for coordinating recruitment activities, employee engagement, internal communications, and HR administrative processes while ensuring compliance with company policies and procedures.
 
 
 
 
 
 Key Responsibilities
 
 
 Provide administrative and operational support to the People &amp; Culture function.
 
 
 
 
 
 Coordinate recruitment activities, including screening, interview scheduling, and onboarding.
 
 
 
 
 
 Maintain accurate employee records and ensure data integrity within HR systems.
 
 
 
 
 
 Support internal communications, employee engagement initiatives, and corporate events.
 
 
 
 
 
 Assist in training coordination and employee development programs.
 
 
 
 
 
 Address employee inquiries and support employee relations matters.
 
 
 
 
 
 Ensure compliance with internal HR policies and procedures.
 
 
 
 
 
 Prepare reports and documentation related to People &amp; Culture operations.
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 
 
 
 
 
 1&ndash;3 years of experience in a People &amp; Culture, HR, or administrative role.
 
 
 
 
 
 Strong organizational and time management skills.
 
 
 
 
 
 Excellent communication skills in both Arabic and English.
 
 
 
 
 
 High level of confidentiality and professionalism.
 
 
 
 
 
 Proficiency in MS Office and HR systems.
 
 
 
 
 
 What We Offer
 
 
 Professional and supportive work environment
 
 
 
 
 
 Learning and career development opportunities
 
 
 
 
 
 Competitive salary and benefits package
 
 
 
</div>

People and Culture Coordinator

VC Health

Administrative Coordinator / Recruiting Coordinator (Healthcare)VC Health &ndash; Florida (Remote or Hybrid) Pay: $19.00 &ndash; $25.00 per hour Job Type: Full-timeJob SummaryVC Health is hiring an Administrative Coordinator / Recruiting Coordinator to support our growing health insurance agency. This role focuses on interview scheduling, onboarding new hires, and recruiting support, making it ideal for someone looking to grow in HR or talent acquisition.If you&rsquo;re organized, people-oriented, and thrive in a fast-paced environment, we&rsquo;d love to meet you.Key Responsibilities<ul><li>Schedule interviews and coordinate calendars with candidates and hiring managers</li><li>Post jobs on Indeed, LinkedIn, and other platforms</li><li>Screen resumes and assist with candidate communication</li><li>Support onboarding for new hires (documents, scheduling, follow-ups)</li><li>Maintain applicant tracking systems (ATS) and hiring records</li><li>Assist with recruiting projects and process improvements</li><li>Provide general administrative support to the team</li></ul>Qualifications<ul><li>1+ year of administrative, HR, or recruiting experience preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication (written and verbal)</li><li>Comfortable with Google Workspace and Asana.</li><li>Experience with ATS systems is a plus</li></ul>Preferred Skills (Nice to Have)<ul><li>Recruiting coordination or HR support experience</li><li>Experience scheduling interviews in a high-volume environment</li><li>Healthcare or insurance industry experience</li><li>Onboarding experience</li></ul>Why Work at VC Health<ul><li>Growing health insurance agency with strong career growth opportunities</li><li>Supportive, team-oriented environment</li><li>Opportunity to transition into HR or recruiting roles</li></ul>Schedule<ul><li>Monday to Friday</li><li>40 hours per week</li></ul>Work Location<ul><li>Florida (Remote or Hybrid options available)</li></ul>Apply NowSubmit your resume through Indeed to be considered. We are actively hiring and reviewing applications quickly.Pay: $21.00 - $27.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Administrative & Recruiting Coordinator (Healthcare)

Consolidated Water Group

<div>Executive Assistant &amp; HR Coordinator
Reports To: Regional Vice President
Office Location: Frederick, Colorado
Classification: Exempt
Minimum Experience: 5 years
Standard Hours: 8:00 AM &ndash; 5:00 PM
Travel Required: Occasional
Compensation Range: $68,000 &ndash; $85,000 annually, commensurate with experience
Pursuant to the Colorado Equal Pay for Equal Work Act (C.R.S. &sect; 8-5-101 et seq.), the salary range for this position is provided above. Final compensation will be determined based on the candidate&rsquo;s qualifications, experience, and internal equity.
POSITION SUMMARY
The Executive Assistant &amp; HR Coordinator serves as a trusted operational partner to the Regional Vice President (RVP), providing high-level executive support and ensuring that leadership priorities, communications, and schedules are managed with precision and discretion. This role operates as the organizational backbone of the regional office, keeping executive operations running smoothly while also serving as a reliable first point of contact for routine HR processes.
The primary focus of this position is executive-level support. The HR component is intentionally bounded: this role handles administrative HR tasks, maintains compliance-related records, and facilitates routine people-operations processes, escalating more complex HR matters to the HR Manager. The ideal candidate is a proactive, detail-oriented professional who thrives in a dynamic environment, communicates clearly across levels, and takes genuine pride in making operations run efficiently.
KEY RESPONSIBILITIES
Executive &amp; Administrative Support<ul><li>
Manage the Regional Vice President&rsquo;s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time for key commitments.</li><li>
Oversee and triage the RVP&rsquo;s email inbox, drafting responses, flagging priority items, and maintaining organized correspondence.</li><li>
Coordinate travel arrangements, itineraries, and logistics for the RVP and leadership team.</li><li>
Prepare reports, presentations, meeting agendas, and business correspondence on behalf of the RVP and Director of Operations.</li><li>
Serve as a communication hub, facilitating timely and clear coordination between the RVP and internal departments, external partners, and field teams.</li><li>
Anticipate the RVP&rsquo;s needs and proactively manage administrative priorities to support effective decision-making.</li><li>
Coordinate trade shows, networking events, marketing initiatives, and local business conferences in collaboration with the RVP.</li><li>
Assist with department budget planning by coordinating with Accounting to compile annual budget information and client reports.</li><li>
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.</li></ul>
Operations Coordination<ul><li>
Support the RVP and Director of Operations with day-to-day administrative tasks and cross-functional coordination.</li><li>
Track and manage key operational, HR, and compliance deadlines across the regional office.</li><li>
Assist with company-wide system and process improvement initiatives to enhance efficiency and accuracy.</li><li>
Help maintain company policies and procedures manuals across multiple office locations.</li><li>
Liaise with HR, Accounting, and other departments to ensure smooth information flow and follow-through on action items.</li><li>
Support the hiring and training of administrative staff as needed.</li><li>
Assist with employee events, trainings, and engagement activities.</li></ul>
HR Process Support
This role supports, but does not own, HR functions. The focus is on administrative facilitation and process coordination, with escalation to the HR Manager for any complex or sensitive matters.<ul><li>
Assist with recruitment and onboarding administration, including scheduling interviews, coordinating new hire paperwork, I-9 verification, system access requests, and orientation logistics.</li><li>
Support offboarding processes and related administrative documentation.</li><li>
Maintain and update employee personnel files and HR records in compliance with Colorado recordkeeping requirements.</li><li>
Track employee certifications, licenses, training completions, and compliance deadlines, proactively flagging upcoming expirations to the appropriate parties.</li><li>
Serve as the first point of contact for routine HR and administrative questions, directing employees to the appropriate resources and escalating complex or sensitive matters to the HR Manager.</li><li>
Assist with distributing, collecting, and organizing employee forms, acknowledgments, and HR-related documentation.</li><li>
Monitor and maintain required federal and Colorado labor law postings in designated employee areas.</li><li>
Provide general administrative support to the HR Manager as directed.</li></ul>
EDUCATION &amp; QUALIFICATIONS<ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field, or equivalent professional experience.</li><li>
Experience: Minimum 5 years in an executive assistant, administrative, or HR coordinator role; experience supporting senior leadership strongly preferred.</li><li>
HR Knowledge: Working familiarity with Colorado and federal employment laws, HR administrative processes, and HRIS systems (ADP preferred).</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with calendar management and communication tools.</li><li>
Communication: Excellent written and verbal communication skills; ability to draft professional correspondence and presentations on behalf of leadership.</li><li>
Organization: Exceptional attention to detail, ability to manage competing priorities, and a strong sense of urgency and follow-through.</li><li>
Discretion: Demonstrated ability to handle confidential and sensitive information with professionalism and sound judgment.</li></ul>
WORK CONDITIONS<ul><li>
Based in Frederick, Colorado; on-site presence required during standard business hours.</li><li>
Standard office environment with occasional lifting or moving of materials.</li><li>
May require occasional travel to other company locations or events.</li><li>
Some flexibility may be required during periods of elevated activity, special projects, or key deadlines.</li></ul>
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or qualifications</div>

Executive Assistant and HR Coordinator

Hilton

<div>
 A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
 
 
 
 What will I be doing?
 
 
 
 The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management
 </li>
 <li>
 Maintain communication with departments involved in the assigned project/activity
 </li>
 <li>
 Route incoming mail, faxes, and packages
 </li>
 <li>
 Answer telephone and assist internal and external guests with requests
 </li>
 <li>
 Writes correspondence on behalf of the department
 </li>
 <li>
 Makes copies, send/distributes outgoing mail
 </li>
 <li>
 Uses email system to deliver and accept emails
 </li>
 <li>
 Greet internal and external customers when entering the department
 </li>
 <li>
 Assist with a variety of requests
 </li>
 <li>
 Maintains detailed filing system for department
 </li>
 <li>
 Maintain office supplies for department
 </li>
 <li>
 Report all unsafe conditions immediately
 </li>
 <li>
 Attend all mandatory meetings
 </li>
 <li>
 Follow and know emergency procedures as needed
 </li>
 <li>
 Keep work area clean and organized
 </li>
 <li>
 Maintain a good working relationship with other department, employees, and guess
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in or equivalent role
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Excellent communication and people skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Ability to work on their own or in teams
 </li>
 <li>
 Experience with MS Office applications and Outlook
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
</div>

Human Resources Coordinator

Lydecker LLP

<div>Job Title: Human Resources Coordinator (Part-Time)

Location: Remote (Opportunity for Hybrid/In-Office Work in Miami if Preferred)

Position Summary:

The Human Resources Coordinator supports the Human Resources team by assisting with key processes that ensure a smooth and compliant employee experience from pre-hire through early employment. The HR Coordinator serves as the primary point of contact for new hires and is responsible for coordinating onboarding, monitoring training compliance, and supporting early performance tracking to promote successful integration into the firm.

This role will also partner closely with the firm&rsquo;s Knowledge &amp; Innovation Manager to support the development, coordination, and rollout of training initiatives and employee learning programs across the organization.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment. Prior law firm experience and experience working with Learning Management Systems (LMS) are strongly preferred.

Key Responsibilities:
<ul>
<li>Coordinate pre-onboarding activities for new hires across multiple offices</li>
<li>Serve as a primary point of contact for onboarding scheduling and follow-up</li>
<li>Conduct onboarding Zoom calls and review company information and onboarding resources</li>
<li>Assist with validating completion of new hire paperwork, background checks, and I-9 documentation</li>
<li>Coordinate with internal teams regarding onboarding readiness, account setup, and equipment logistics</li>
<li>Prepare new hires in HRIS, onboarding, and training systems</li>
<li>Assist with onboarding follow-up during the first 30&ndash;90 days of employment</li>
<li>Track and monitor employee training assignments and completion through the firm&rsquo;s Learning Management System (LMS)</li>
<li>Assist with training compliance reporting and documentation</li>
<li>Partner with the Knowledge &amp; Innovation Manager to support training coordination and employee learning initiatives</li>
<li>Assist with organizing and maintaining training materials and onboarding resources</li>
<li>Support employee follow-up and early performance tracking initiatives</li>
<li>Maintain onboarding trackers, SOPs, and HR documentation to support consistency and accuracy</li>
<li>Assist with reporting related to onboarding, training completion, and employee engagement trends</li>
<li>Support HR process consistency and administrative initiatives across offices</li>
<li>Handle confidential and sensitive employee information with professionalism and discretion</li>
<li>Assist with additional HR projects and administrative support as needed</li>
</ul>
Qualifications:
<ul>
<li>1&ndash;3 years of HR, administrative, training coordination, or law firm support experience</li>
<li>Prior law firm experience strongly preferred</li>
<li>Experience supporting employee onboarding, training, or learning initiatives preferred</li>
<li>Experience using a Learning Management System (LMS) required</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to manage multiple priorities and projects simultaneously</li>
<li>Strong written and verbal communication skills</li>
<li>Professional demeanor with the ability to work effectively across all levels of the organization</li>
<li>Proficiency in Microsoft Office, including Excel and reporting functions</li>
<li>Self-motivated, dependable, adaptable, and eager to learn</li>
</ul>
Schedule:
<ul>
<li>Part-time position</li>
<li>Remote role with optional hybrid/in-office opportunity in Miami</li>
<li>Flexible schedule based on operational needs</li>
</ul>
Why Join Us:
<ul>
<li>Opportunity to contribute to firmwide onboarding, training, and retention initiatives</li>
<li>Exposure to operational HR strategy and process improvement</li>
<li>Collaborative and fast-paced environment with meaningful impact</li>
<li>Opportunity to partner closely with leadership on employee development and training initiatives</li>
<li>Close HR team that has a lot of fun while working hard!</li></ul></div>

HR Coordinator

Al-Faisal Logistics & Storage Services

Al-Faisal Logistics &amp; Storage Services is a logistics and supply chain management company based in Doha Industrial Area, Qatar. It specializes in offering storage, warehousing, transportation, and distribution services to industries like retail, construction, and food &amp; beverage.Administrative Coordinator Job DescriptionAn Administrative Coordinator is mainly responsible for office operations, coordination, and communication between departments.Core responsibilitiesTypical duties include:Managing office administration and documentationCoordinating between departments (HR, logistics, finance, operations)Handling emails, phone calls, and customer inquiriesPreparing:ReportsInvoicesPurchase ordersMaintaining records, files, and databasesScheduling meetings and appointmentsSupporting logistics/admin tasks such as:Tracking shipments or vehiclesPreparing shipping documentsCoordinating transport arrangements.الراتب المدفوع: QAR٤٬٥٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Administrative Coordinator Full Time

IPS (USA)

Job Title: Admin Coordinator (Female)Location: IPS Pakistan, 372 Old RGA Factory, Main Ferozpur Road, Lahore Shift Timing: To be discussed during the interview Salary Package: To be discussed during the interviewJob OverviewWe are looking for a well-organized and proactive Admin Coordinator (Female) to manage day-to-day administrative operations and ensure smooth office functioning. The ideal candidate will play a key role in coordinating internal activities, maintaining records, and supporting different departments to enhance operational efficiency.Major Job Responsibilities<ul><li>Coordinate and manage daily administrative tasks and office operations</li><li>Maintain office records, files, and documentation in an organized manner</li><li>Handle internal communication and coordination between departments</li><li>Assist in scheduling meetings, appointments, and maintaining calendars</li><li>Manage office supplies, inventory, and vendor coordination</li><li>Support HR and management in administrative tasks as required</li><li>Ensure compliance with company policies and administrative procedures</li><li>Handle incoming calls, emails, and correspondence professionally</li></ul>Required Knowledge, Skills &amp; Abilities<ul><li>Strong organizational and multitasking skills</li><li>Excellent verbal and written communication skills</li><li>Professional attitude and presentable personality</li><li>Ability to handle confidential information with integrity</li><li>Strong coordination and interpersonal skills</li><li>Problem-solving mindset with attention to detail</li></ul>IT Skills<ul><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Basic knowledge of office management tools and systems</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field</li><li>2&ndash;4 years of experience in administrative or coordination roles preferred</li></ul>What We Offer<ul><li>Professional and growth-oriented work environment</li><li>Opportunity to work with a dynamic team</li><li>Career development and learning opportunities</li></ul>How to ApplySend your updated CV to: recruitment@ipscloud.co hamza.zubair@ipscloud.coWhatsApp: 0336-0777103Subject Line: Application for Admin CoordinatorAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Administration Coordinator (Female)

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