hr administrative support

Medpace

<div>
 Medpace is a rapidly growing global full-service Contract Research Organization with our global headquarters in Cincinnati, OH and operations in more than 40 countries. As we continue to expand our recruitment efforts in Mumbai, we are excited to announce our newest open position of Human Resources (HR) Assistant.This position will act in an administrative capacity, providing support to the local and regional HR function.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 General administrative support of the global HR function including interview scheduling, general recruitment assistance, and document management;
 </li>
 <li>
 Assist in CV sourcing, coordination of screening and verification of compensation information;
 </li>
 <li>
 Manage onboarding and off-boarding activities for employees;
 </li>
 <li>
 Collaborate with multiple internal departments on HR related needs;
 </li>
 <li>
 Perform special projects as assigned by the HR Director;
 </li>
 <li>
 Handle sensitive and/or confidential employee information; and
 </li>
 <li>
 Provide excellent customer service to all employees.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 6 months - 1 year experience preferred in HR administrative support
 </li>
 <li>
 Bachelor's degree in Human resources
 
 
 </li>
 </ul>
 
 Why Medpace?
 
 
 
 People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
 
 
 The work we&rsquo;ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
 
 
 
 Medpace Perks
 
 
 
 <ul>
 <li>
 Flexible work environment
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 Competitive compensation and benefits package
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 Competitive PTO packages
 </li>
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 Structured career paths with opportunities for professional growth
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 Company-sponsored employee appreciation events
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 Employee health and wellness initiatives
 
 
 </li>
 </ul>
 
 Awards
 
 
 
 <ul>
 <li>
 Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
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 Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
 
 
 </li>
 </ul>
 
 What To Expect Next
 
 
 
 A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
</div>

HR Assistant

AL SHAALI MOTO TRADING

About Us: Al Shaali Moto is a leading automotive trading company with a focus on innovation, service excellence, and customer satisfaction. We are looking for a detail-oriented and proactive HR Assistant to support our Human Resources operations and ensure smooth day-to-day HR processes.Key Responsibilities:<ul><li>Assist in the recruitment process including job postings, screening resumes, scheduling interviews, and maintaining candidate records</li><li>Support onboarding and offboarding processes ensuring compliance with company policies and UAE Labour Law</li><li>Prepare and maintain employee records both in digital and physical formats</li><li>Assist in processing payroll inputs, leave management, and attendance tracking</li><li>Support in handling employee queries related to HR policies, benefits, and procedures</li><li>Draft HR correspondence such as contracts, letters, and memos</li><li>Assist in organizing training sessions, staff engagement activities, and performance review processes</li><li>Coordinate with PRO for visa processing, renewals, medical insurance, and other government-related documentation</li><li>Ensure compliance with company HR policies and UAE Labour regulations</li><li>Provide general administrative support to the HR department</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>1&ndash;3 years of experience in HR or administrative support role, preferably in the UAE</li><li>Knowledge of UAE Labour Law and HR best practices</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information with professionalism</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthExperience:<ul><li>Recruitment: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Required)</li></ul>

Zapegg Tax Consultant

<div>At Zapegg Tax Consultant, we believe that our people are the foundation of our success. We are looking for a detail-oriented and proactive HR Assistant to join our dynamic team in Dubai. This role is ideal for someone passionate about supporting HR operations, recruitment, and employee engagement in a professional business environment.

Key Responsibilities:
<ul>
<li>Assist in the end-to-end recruitment process, including job postings, screening candidates, and scheduling interviews.</li>
<li>Support the onboarding and orientation process for new hires.</li>
<li>Maintain and update employee records, ensuring data accuracy and confidentiality.</li>
<li>Coordinate visa processing, renewals, and other employee documentation with PROs and authorities.</li>
<li>Prepare HR letters, memos, and other administrative documents.</li>
<li>Assist in payroll preparation by collecting attendance and leave data.</li>
<li>Manage employee attendance, leave applications, and related reports.</li>
<li>Support HR initiatives such as training programs, team activities, and performance reviews.</li>
<li>Ensure compliance with company policies and UAE labor laws.</li>
<li>Handle employee inquiries with professionalism and discretion.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>1&ndash;3 years of experience in HR or administrative support roles, preferably in the UAE.</li>
<li>Strong understanding of HR practices and UAE labor regulations.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office and HR management systems.</li>
<li>Ability to maintain confidentiality and manage multiple tasks efficiently.</li>
</ul>
At Zapegg Tax Consultant, we value commitment, teamwork, and professional growth. Joining our HR department in Dubai means being part of a supportive environment where your contributions help shape a positive and productive workplace culture.</div>

Flavaroma Flavours & Fragrances Pvt Ltd

Key Responsibilities:<ul><li>Recruitment and On-boarding:</li><li>Assist in the end-to-end recruitment process, including posting job openings, screening resumes, conducting initial interviews, and coordinating the hiring process.</li><li>Support the on-boarding process for new employees, ensuring a smooth transition into the organization.</li><li>Employee Records and Documentation:</li><li>Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements.</li><li>Assist in the preparation and distribution of HR documents, such as offer letters, contracts, and employee handbooks.</li><li>Employee Relations:</li><li>Handle basic employee inquiries and concerns, escalating more complex issues to senior HR staff.</li><li>Support the implementation of employee engagement initiatives.</li><li>Performance Management:</li><li>Assist in the performance appraisal process by collecting and organizing relevant data.</li><li>Contribute to the preparation of performance review reports.</li><li>Administrative Support:</li><li>Provide administrative support to the HR team, including scheduling meetings, maintaining calendars, and handling general inquiries.</li><li>Assist in the organization of HR events and activities.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;20,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR: 1 year (Preferred)</li><li>total work: 1 year (Preferred)</li></ul>Work Location: In person

HR Executive

Independent food company

<div>Job Summary
The HR Coordinator plays a vital administrative and support role in managing the end-to-end process of final settlements, employee data reconciliation, system entries, and support services such as insurance and ticketing. The ideal candidate is resilient under pressure, does not take things personally, and can confidently communicate with employees and other departments to ensure smooth and accurate processing. Accuracy, speed, and accountability are key to success in this role.
Key Responsibilities
1. Final Settlements (End of Service):
<ul><li>Process full and accurate final settlement calculations (gratuity, leave encashment, notice pay, deductions, etc.) as per UAE Labor Law.</li>
<li>Coordinate clearance forms, exit formalities, and resignation/termination documentation.</li>
<li>Liaise with payroll and finance to ensure timely payment of dues.</li>
<li>Ensure documentation is complete and filed in the HRIS or employee file.</li>
<li>Support exit interviews.</li>
</ul>2. HR System Entries &amp; Reconciliation:
<ul><li>Enter and update employee data related to transfers (department, location, reporting line).</li>
<li>Reconcile HR system entries for employee movements, terminations, and updates to ensure data accuracy.</li>
<li>Perform routine audits to identify mismatches or errors in employee records.</li>
<li>Maintain confidentiality and data integrity across systems.</li>
</ul>3. Employee Transfers &amp; Changes:
<ul><li>Process employee transfers in the HR system, including support for approvals, documentation, and notifications.</li>
<li>Ensure correct alignment with payroll and benefits for any changes.</li>
<li>Track and update status of transfers and movements in coordination with internal stakeholders.</li>
</ul>4. Support with Insurance and Travel:
<ul><li>Assist in medical insurance additions, removals, and changes; ensure documents are submitted on time.</li>
<li>Coordinate with the insurance provider and internal stakeholders for claims and benefit clarification.</li>
<li>Support ticket bookings for business travel and offboarding requirements as per company policy.</li>
</ul>5. Other Administrative &amp; Assigned Tasks:
<ul><li>Assist in compiling reports or trackers related to employee movements and settlements.</li>
<li>Respond to employee queries related to final dues, transfers, or HR services.</li>
<li>Support HR audits and documentation compliance.</li>
<li>Perform other administrative tasks assigned by the HR Manager or Head of HR.</li>
</ul>Key Requirements
<ul><li>2&ndash;4 years of experience in HR operations, final settlements, or employee lifecycle coordination.</li>
<li>Excellent knowledge of UAE Labour Law related to offboarding.</li>
<li>Strong reconciliation skills</li>
<li>Confident communicator &ndash; can speak with clarity to different levels of staff.</li>
<li>Fast, accurate, and organized &ndash; able to manage multiple priorities without delays.</li>
<li>Able to work under pressure and meet tight deadlines without taking work personally.</li>
<li>Fluent in English</li>
<li>Proficient in MS Excel, email writing, and system updates.</li></ul></div>

HR Coordinator

CHI Seafood LLC

To support the Human Resources department in day-to-day administrative and operational tasks, ensuring smooth HR processes in compliance with UAE labor laws and company policies. This role is exclusively for UAE Nationals (Emiratis) as part of the Emiratisation initiative.Key Responsibilities<ul><li>Assist in maintaining and updating employee records (hard and soft copies).</li><li>Support recruitment activities such as job postings, screening CVs, and scheduling interviews.</li><li>Process employee requests regarding HR policies, leave, salary certificates, and other HR services.</li><li>Coordinate with government portals (MOHRE, Tasheel, Tawteen, etc.) for visa, labor card, and other employment-related transactions.</li></ul>*Requirements<ul><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Nationality: UAE National (Emirati).</li><li>Experience: 0&ndash;2 years in HR or administrative roles (fresh graduates are encouraged to apply).</li><li>Skills:</li><li>Knowledge of HR functions and labor law basics.</li><li>Strong communication skills in Arabic and English.</li><li>Attention to detail, organization, and multitasking ability.</li><li>Discretion and confidentiality in handling employee information.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have family book?</li><li>Are you Emirati?</li></ul>

HR Assistant (UAE National)

Los Angeles Cancer Network

<div>The mission of The Los Angeles Cancer Network is to provide unparalleled care to each patient that comes through our doors. We offer individualized treatment using the most recent and relevant proven advances in cancer care, curated with deliberation and compassion. LACN is committed to educating and supporting our patients and their families through every step of the way. We deliver a unique approach for every patient to ensure they receive treatment best suited to their condition, age, and other important factors. We do this by participating in important clinical research, encouraging screenings for early detection, and providing innovative treatment. We are proud to be at the forefront of cancer research through our partnership with OneOncology.
Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.
Job Description:<div>
The HR Assistant provides administrative support to the Human Resources Department. Key responsibilities include maintaining employee personnel files, coordinating and tracking new hire clearances, and ensuring training records are accurately maintained and stored. The HR Admin Assistant is also responsible for maintaining the HRIS and HealthStream databases, compiling reports, and providing information to support management.</div><div></div><div>
Essential Functions</div><ul><li>
Ensure employee files are audit ready at all times and maintained in an organized manner.</li><li>
Track expiration/due dates for the following documents. Notify employees of impending expiration date. (TB clearance, BBS license, Driver&rsquo;s license, Car Insurance, Flu vaccinations).</li><li>
Assemble new hire documentation.</li><li>
Coordinate with IT Department.</li><li>
Create employee badges.</li><li>
Running monthly birthday and work anniversary reports.</li><li>
Host weekly company wide zoom calls.</li><li>
Send notification and reminders to employees.</li><li>
Obtain references for applicants</li><li>
Support the onboarding process by preparing new hire packets, conducting orientations, and ensuring completion of required documentation.</li><li>
Respond to all employment verification and student transcript requests.</li><li>
Responsible for processing all requests for business cards.</li><li>
Track due dates of Performance Evaluations.</li><li>
Process all interns and contractors and maintain updated files for them.</li><li>
Provide administrative support to Human Resources Department and the Executive Team.</li><li>
Fax, mail, photocopy, scan and email documents when required.</li><li>
Distribute incoming mail/faxes to appropriate person or department.</li><li>
Place orders for office supplies when needed.</li><li>
Explain policies and procedures to employees during new hire orientation.</li><li>
Track all internal and external training in the Healthstream database.</li><li>
Assist in the planning of the year-end party and employee events.</li><li>
Cross trained in pertinent duties of the Executive Administrative Assistant as needed.</li><li>
Actively participate in projects.</li><li>
The HR / Admin will take on special projects or additional duties as assigned by HR and management.</li></ul><div></div><div>
Education and Experience</div><ul><li>
BA/BS in Business, Management, Human Resources, or related field, preferred</li><li>
1 year of administrative experience, required</li></ul><div></div><div>
Travel Requirements</div><ul><li>
Willing to travel to other sites if needed.</li></ul><div> 
This Job Description has been developed to identify some of the duties and responsibilities of this position. It is not intended to limit or encompass all duties and responsibilities of the position.</div><div></div><div>
The hourly rate is $21.00 to $25.00 per hour. Depending on experience, education, licensure and certifications.</div></div>

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