hr administrative support

3scworld

Key Responsibilities<ul><li>Daily Attendance Reporting: Check and record daily attendance for Max Holding and all other group businesses every morning; compile and share the consolidated attendance report with all management heads daily by 11:00 PM (fixed daily task).</li><li>Pre-Payroll Attendance Maintenance: Maintain and consolidate attendance records prior to payroll processing each cycle and share the finalized data with the HR Manager.</li><li>Dress Code &amp; ID Card Compliance: Inspect employees' dress code compliance and employee ID cards daily; prepare and submit a daily compliance checklist/report.</li><li>Attendance &amp; Leave Quota Records: Maintain daily attendance and leave quota records for all employees; submit the report before close of business each day.</li><li>Recruitment Pool Management: Continuously update the interview call log and recruitment pool; compile and share a weekly recruitment status report.</li><li>HR Documentation Templates: Maintain and update HR documentation templates (employee files, forms, letters, policies) in both hard copy (physical filing) and soft copy (digital records).</li><li>Training Needs Analysis (TNA) Support: Assist in running TNA, research relevant training materials accordingly, share findings with the HR Manager, and maintain training assessment records.</li><li>Daily HR Matters Reporting: Note all daily HR-related matters/issues and inform the HR Manager promptly.</li><li>Onboarding/Offboarding Support: Assist with onboarding and offboarding documentation, including collection and verification for new joiners and exiting employees.</li><li>Confidentiality &amp; Ad-hoc Support: Maintain confidentiality of employee records and HR data, and support the HR Manager with any ad-hoc administrative tasks as assigned.</li></ul>Skills RequiredMS Excel/Word, attention to detail, time management, confidentiality, basic HR knowledge, and good communication skills. must BBA HR from reputed FirmPay: From Rs30,000.00 per monthWork Location: In person

HR Intern

SMART Technology Solutions

<div>
 <ul>
 <li>
 Support the People and Culture team with daily HR operations and administrative tasks
 </li>
 <li>
 Assist in maintaining and updating employee records in the HR information system
 </li>
 <li>
 Participate in recruitment processes, including job postings, screening resumes, and scheduling interviews
 </li>
 <li>
 Contribute to the coordination of onboarding and orientation programs for new hires
 </li>
 <li>
 Help organize employee engagement activities and cultural initiatives
 </li>
 <li>
 Assist with performance management processes and related documentation
 </li>
 <li>
 Support compliance with labor laws and company policies
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Currently pursuing or recently completed a degree in Human Resources, Business Administration, or a related field
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Detail-oriented with good organizational skills
 </li>
 <li>
 Ability to handle sensitive information with confidentiality and professionalism
 </li>
 <li>
 Positive attitude and willingness to learn
 </li>
 <li>
 Fluency in English is required; additional language skills are a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 A culture of growth: Many of our leaders started in junior roles &mdash; we believe in investing in our people and growing talent from within.
 
 
 Continuous feedback: We don't wait for annual reviews &mdash; we believe in real-time coaching and development.
 
 
 Supportive &amp; collaborative vibes: We're all about learning together, cheering each other on, and diving into challenges as a team.
 
 
 A space for every personality: Love socializing? You'll thrive in our lively environment where conversation and connection are key. Prefer quiet focus? We've got dedicated Focus Rooms perfect for deep work.
 
 
 Flexible work options: Enjoy up to 6 Work from Home days per month &mdash; balance that works for you.
</div>

People and Culture Trainee

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
We envisage success in this role to include:</div><ul><li>
Provides general administrative support to the HR Manager and team regarding various HR activities.</li><li>
May provide support to recruiters including interview set up, employee on- boarding, and other duties as assigned.</li><li>
Drafts employment contracts and amendments to contracts, employee letters and certificates.</li><li>
Provides administration and completion of onboarding procedures for new hires including mobilization, including updating portals.</li><li>
Maintains the HR databases and processes KEO Portal requests and updates.</li><li>
Administers annual, sick and other leaves.</li><li>
Creates and maintain employee records (electronic and hard file).</li><li>
Advises employees and managers on KEO policies and procedures, escalates concerns beyond their scope to HR Officer or Manager.</li><li>
Collates monthly and quarterly HR reports, including (but not limited to): Sick and Annual Leave reports, Termination/Resignation reports, Exit Interview Data reports.</li><li>
Creates various reports and presentations in Microsoft applications including Word, PowerPoint, Excel, Visio and SharePoint.</li><li>
Knowlede of KSA labor law.</li><li>
Knowledge of GOSI, Qiwa, Mudad, and MOL platforms.</li><li>
Performs other responsibilities as assigned.</li></ul> 
<div></div>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 2-5 years' work experience in a similar role partnered Bachelor Degree in HR or Business Administration.</div><ul><li>
Intermediate skills with Microsoft Office.</li><li>
Good command in English.</li></ul>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Human Resources Officer - KSA National

AYM Inc

<div>SUMMARY

Supports a people-first culture by providing responsive service and clear communication, recognizing that the success of the company is built on strong relationships with both customers and team members

Greet coworkers, vendors, customers, job applicants and other visitors. Operate company switchboard to route incoming calls and assist callers. Provide assistance and support to employees as necessary. Administratively support the Human Resources and Safety Departments. This position will have regular access to sensitive information and must therefore be able to demonstrate professional discretion and maintain confidentiality at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Answer main phone

Maintain Petty Cash.

Direct employees to appropriate HR staff for assistance with questions, forms, information, etc.

Open and distribute incoming mail to department personnel. Route outgoing mail.

Scan invoices to Accounts Payable for approval.

Scan RMA copies to appropriate personnel.

Create onboarding folders

Update and maintain postings on the Portal dashboard and bulletin boards

Maintain pre-employment packets and new hire packets.

Handle inventory and supplies of office supplies; reordering and fulfilling equipment and supplies.

Prepare reports and perform administrative and clerical duties for the Manager of Human Resources.

Any other duties as required and assigned by the Manager of Human Resources; to assist with the daily support of the Human Resources Department. Letters, labels, violations, etc.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

HR Office Assistant - Temporary Role

Rixos

<div>Company Description 
Rixos Marina Abu Dhabi is a luxurious hospitality establishment that seamlessly combines modern elegance with world-class amenities. Nestled in the heart of Abu Dhabi, our resort offers an unparalleled experience for both leisure and business travelers. With a prime waterfront location, Rixos Marina Abu Dhabi sets itself apart as a premier destination for those seeking a blend of sophistication, comfort, and personalized service.
Key Features:
Stunning Waterfront Setting:
Enjoy breathtaking views of the marina and the Abu Dhabi skyline from the comfort of our well-appointed rooms and suites. The strategic location allows guests to immerse themselves in the vibrant atmosphere of the city.
Luxurious Accommodations:
Our accommodations are designed to provide the utmost comfort and style. Each room and suite is meticulously furnished with modern amenities, ensuring a relaxing and enjoyable stay for every guest.
World-Class Dining:
Indulge your palate with a diverse array of culinary delights at our on-site restaurants. From international cuisines to local flavors, our chefs craft exquisite dishes that cater to every taste.
State-of-the-Art Facilities:
Whether you're here for business or leisure, Rixos Marina Abu Dhabi offers a range of facilities to meet your needs. Our conference and event spaces are equipped with cutting-edge technology, while our wellness facilities provide a rejuvenating experience.
Exceptional Service:
At Rixos Marina Abu Dhabi, we take pride in delivering personalized and attentive service. Our dedicated staff is committed to ensuring that every guest's stay is memorable and exceeds expectations. 
Job Description 
Job Postings: Prepare and post job vacancies across internal and external platforms, ensuring accuracy and alignment with brand standards.<ul><li>Candidate Coordination: Communicate with candidates regarding application status, interview scheduling, and required documentation in a timely and professional manner.</li><li>Interview Scheduling: Coordinate interview logistics between candidates and hiring managers. Ensure all necessary materials and meeting arrangements are in place.</li><li>Documentation Management: Maintain and update candidate records, recruitment trackers, and documentation related to recruitment and onboarding processes.</li><li>Onboarding Support: Assist with onboarding processes for new hires, including documentation collection, orientation scheduling, and coordination with other departments.</li><li>Database Management: Maintain and update applicant and employee information in HR systems and ensure data accuracy at all times.</li><li>Reporting: Prepare regular recruitment reports and assist in tracking recruitment metrics such as time-to-fill and candidate sources.</li><li>Compliance: Ensure recruitment and onboarding activities comply with company policies and local labor laws. Maintain confidentiality and data protection standards.</li><li>Employer Branding Support: Support People &amp; Culture initiatives to enhance employer branding, including participation in job fairs, career events, and internal campaigns.</li><li>Collaboration: Work closely with the People &amp; Culture team and department managers to understand hiring needs and support talent acquisition initiatives.</li></ul>
HR Administration: Maintain accurate and up-to-date employee records in both physical and digital formats. Prepare HR documentation including contracts, letters, and reports.<ul><li>Data Management: Accurately input and update employee information in HR systems. Generate reports and ensure data integrity at all times.</li><li>Onboarding Support: Coordinate the onboarding process for new employees, including documentation, orientation scheduling, and system access setup.</li><li>Employee Engagement: Assist in organizing employee engagement events, wellness initiatives, and recognition programs to foster a positive work environment.</li><li>Leave &amp; Attendance Tracking: Monitor and maintain records of employee leave, attendance, and overtime. Assist with monthly payroll inputs and verifications.</li><li>Policy Compliance: Ensure adherence to internal policies and support in communicating updates to employees. Assist in maintaining compliance with local labor laws and regulations.</li><li>Employee Support: Serve as a point of contact for employee queries and requests, providing guidance and support in a professional and timely manner.</li><li>Training Coordination: Support in arranging training sessions, including scheduling, materials preparation, and attendance tracking.</li><li>Filing &amp; Documentation: Manage the filing system for all People &amp; Culture documents and ensure confidentiality and security of sensitive information.</li></ul> 
Qualifications 
Sustainability: Commit to and maintain sustainable practices by enhancing resource efficiency, minimizing waste, and promoting eco-friendly, social, and ethical initiatives. Align with the hotel's broader ESG (Environmental, Social, and Governance) and CSR (Corporate Social Responsibility) objectives to drive positive impact across all pillars of sustainability.
Compliance and Standards: Ensure full compliance with local legal requirements, international standards, health and safety regulations, company policies, ISO standards, and industry best practices. Continuously review and update operational processes to ensure alignment with evolving legal and regulatory requirements.
Food Safety &amp; Hygiene: Ensure full compliance with food safety and hygiene regulations by overseeing proper purchasing, storage, handling, maintenance, communication, and preparation practices across all departments.
Skills:<ul><li>High School diploma or equivalent; additional qualifications in Human Resources, Business Administration, or related field is a plus.</li><li>Previous experience in an HR or administrative support role, preferably within the hospitality industry.</li><li>Strong organizational and time management skills with attention to detail and accuracy.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with HR Information Systems (HRIS) is an advantage.</li><li>Excellent interpersonal and communication skills, with a customer-service approach.</li><li>Ability to handle sensitive information with confidentiality and professionalism.</li><li>Strong problem-solving abilities and initiative in task management.</li><li>Flexibility to adapt to changing priorities in a fast-paced environment.</li><li>Team player with a collaborative approach to work.</li></ul> 
Additional Information 
<ul><li>
Competitive Salary and Compensation:<ul><li>
Rixos Marina Abu Dhabi may offer a competitive salary that reflects the industry standards for similar positions.</li></ul></li><li>
Training and Development Opportunities:<ul><li>
Access to training programs and development opportunities to enhance skills and advance within the company.</li></ul></li><li>
Career Advancement:<ul><li>
Opportunities for career growth and advancement within the Rixos Hotels group.</li></ul></li><li>
Health and Wellness Benefits:<ul><li>
Comprehensive health insurance coverage.</li></ul></li><li>
Employee Recognition Programs:<ul><li>
Recognition programs to acknowledge and reward outstanding performance and dedication.</li></ul></li><li>
Work-Life Balance:<ul><li>
Policies and practices that promote a healthy work-life balance, including flexible scheduling where possible.</li></ul></li><li>
Uniforms and Dress Code:<ul><li>
Provision of uniforms or dress code guidelines for a professional and cohesive appearance.</li></ul></li><li>
Social Events and Activities:<ul><li>
Participation in social events, team-building activities, and employee gatherings to foster a positive work culture.</li></ul></li><li>
Transportation Services:<ul><li>
Transportation services.</li></ul></li><li>
Employee Wellness Programs:<ul><li>
Wellness programs, such as fitness classes or gym access, to promote a healthy lifestyle.</li></ul></li></ul></div>

People & Culture Executive

KENTUCKY PUBLIC HEALTH

<div>Advertisement Closes:
06/19/2026 12:00 AM
Pay Grade:
Grade 16
Salary:
$19.15 - $23.82 Hourly
Time Type:
Full time
Health Department:
Buffalo Trace District Health Department
Summary:
Provide administrative support to HR department and the Public Health Director.
If you have any questions or would like any more information about this job posting please contact Lisa Hamilton at lisag.hamilton@ky.gov.
Description:
<h1 class="jobSectionHeader">CHARACTERISTICS OF THE CLASS
</h1><h2 class="jobSectionHeader">CHARACTERISTICS OF A CLASS : ARE GENERAL STATEMENTS INDICATING THE LEVEL OF RESPONSIBILITY AND DISCRETION OF POSITIONS IN THAT JOB CLASSIFICATION.
</h2><ul><li>Supervises a program(s) that typically performs work of moderate difficulty and complexity in support of the day-to-day operation of the health department. Assignments would include program administration, organizational analysis, budgets, contracts, facility management, computer system(s) and personnel, interpret, monitor, and analyze information regarding operating policies and procedures, administer budget(s) and coordinate staff personnel matters.
</li></ul><h2 class="jobSectionHeader">MINIMUM REQUIREMENTS: MINIMUM REQUIREMENTS ARE COMPREHENSIVE STATEMENTS OF THE MINIMUM BACKGROUND AS TO EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS WHICH WILL BE REQUIRED IN ALL CASES AS EVIDENCE OF AN APPOINTEE'S ABILITY TO PERFORM THE WORK PROPERLY.
</h2><h2 class="jobSectionHeader">EDUCATION:
</h2><ul><li>Option 1: Bachelors degree in Business Administration, Public Administration, Public Health, Community Health, Accounting, Human Resource Management, Computer Science or related degree and one (1) year in administrative activities such as fiscal and budgeting activities, personnel and planning or closely related activities. - OR -
</li><li>Option 2: High School diploma and six (6) years of experience in personnel activities, fiscal and budgeting activities, office management or closely related activities.
</li></ul><h2 class="jobSectionHeader">EXPERIENCE:
</h2><ul><li>(N/A)
</li></ul><h1 class="jobSectionHeader">SUBSTITUTION CLAUSE
</h1><h2 class="jobSectionHeader">EDUCATION:
</h2><ul><li>Education in the subjects listed above will substitute for the experience on a year for year basis not to exceed five (5) years.
</li></ul><h2 class="jobSectionHeader">EXPERIENCE:
</h2><ul><li>(N/A)
</li></ul><h2 class="jobSectionHeader">SPECIAL REQUIREMENTS: (AGE, LICENSURE, REGULATION, ETC.)
</h2><ul><li>(None)
</li></ul><h2 class="jobSectionHeader">POST EMPLOYMENT REQUIREMENTS: EMPLOYEES IN THIS CLASS WILL BE REQUIRED TO OBTAIN CREDENTIALS OUTLINED BELOW WITHIN A REASONABLE TIME, OR IF EMPLOYEES POSSESS SUCH CREDENTIALS AT THE TIME OF HIRE THEY WILL BE REQUIRED TO MAINTAIN THOSE CREDENTIALS SO LONG AS THEY ARE EMPLOYED IN THIS CAPACITY.
</h2><ul><li>(None)
</li></ul><h2 class="jobSectionHeader">EXAMPLES OF DUTIES OR RESPONSIBILITIES OF THE CLASSIFICATION: EXAMPLES OF DUTIES OR RESPONSIBILITIES ARE NOT TO BE CONSTRUED AS DESCRIBING WHAT THE DUTIES OR RESPONSIBILITIES OF ANY POSITION SHALL BE AND ARE NOT TO BE CONSTRUED AS LIMITING THE APPOINTING AUTHORITY'S ABILITY TO ADD TO, OR OTHERWISE ALTER THE DUTIES AND RESPONSIBILITIES OF A POSITION.
</h2><ul><li>Provides direct supervision of assigned administrative/program functions. Interprets, administers, and ensures compliance with all departmental personnel policies and procedures throughout the agency; conducts investigations, studies, and/or research on a variety of assigned projects, prepares final reports, coordinates project activities as needed. Ensures appropriate response to Open Records Act requests, provides technical assistance to the Board of Health, public and local officials upon request. Administers the drug and alcohol testing program, payroll, prepares routine reports, distributes daily assignments, develops training, procedural manuals, and training programs, and participates in interviewing, selecting, onboarding, coordinating, and evaluating employees.
</li></ul><h2 class="jobSectionHeader">TYPICAL WORKING CONDITIONS AND UNIQUE PHYSICAL REQUIREMENTS: INCUMBENTS IN THIS CLASSIFICATION WILL TYPICALLY PERFORM THEIR PRIMARY JOB DUTIES UNDER THESE CONDITIONS. THESE CONDITIONS MAY CHANGE ON OCCASION IN PERFORMING THE DUTIES OF AN INDIVIDUAL POSITION.
</h2><ul><li>Work typically is in the office.
</li></ul><h2 class="jobSectionHeader">ADDITIONAL REQUIREMENTS:
</h2><ul><li>Applicants and employees in this classification may be required to submit to a drug screening test and background check according to the agency&rsquo;s policies.
</li></ul><h2 class="jobSectionHeader">DATE CLASS ESTABLISHED: 07-01-2006
</h2><h2 class="jobSectionHeader">DATE OF LAST REVISION: 10-03-2022
</h2>THE LOCAL HEALTH DEPARTMENTS DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, DISABILITY, SEXUAL ORIENTATION, GENDER IDENTITY, ANCESTRY OR VETERAN STATUS. REASONABLE ACCOMMODATIONS ARE PROVIDED UPON REQUEST.
An Equal Opportunity Employer M/F/D</div>

Administrative Specialist

United Ground Express

<div>What to expect:

As a Recruiting Representative, you will serve as a key point of contact throughout the candidate journey. Your day-to-day responsibilities will include conducting phone screens, coordinating interviews, communicating with candidates, and supporting onsite activities to ensure a positive hiring experience. You will also assist with hiring events, maintain candidate records, and partner closely with recruiters and hiring managers to help fill critical roles. This is a fast-paced, highly collaborative position that requires strong organization, attention to detail, and a passion for connecting people with opportunities.

How you will make an impact:
<ul>
<li>Tracking candidate information and maintaining up-to-date candidate status information.</li>
<li>Candidate correspondence and follow-up, including offer paperwork, new hire information, and onboarding/training schedule information.</li>
<li>Candidate screening, Interview scheduling, coordination of interview days, candidate travel, and expense reimbursements</li>
<li>Ensuring Background Checks and any other pre-employment checks as required are documented and escalating potential issues to appropriate UGE/United Airlines support departments and leadership.</li>
<li>Organizing and maintaining candidate recruiting files including EEOC tracking as assigned</li>
<li>Performing administrative activities to maintain compliance (applicant files, etc.)</li>
<li>Provide standard and ad hoc management reporting.</li>
<li>Assisting Recruiters and acting as a liaison with candidate</li>
<li>Coordinating and providing support for job fairs</li>
<li>Collaborating cross-departmentally on talent acquisition strategies and projects</li>
<li>Perform administrative support functions as necessary for the Talent Acquisition team including ordering supplies, scheduling meetings, organizing travel and other related support activities.</li>
<li>Source/prescreen prospective candidates as necessary.</li>
</ul>
What you will bring:

Required Experience, Qualifications &amp; Skills:
<ul>
<li>High School diploma required; Associate degree preferred.</li>
<li>2+ years of administrative support experience</li>
<li>2+ years of call center/customer support experience preferred.</li>
<li>Experience in a Human Resources, Recruitment, or Staffing environment and/or familiarity with talent acquisition processes.
</li><li>High level of MS Office proficiency required; experience with Applicant Tracking Systems</li>
<li>Ability to multitask and prioritize.</li>
<li>Strong organizational skills and detail orientation</li>
<li>Willingness to travel up to 30%-40%</li>
</ul>
Total Rewards:

Salary will be competitive and commensurate with experience.
As a UGE employee you'll receive the following:
<ul>
<li>Flight privileges: Our employees and their families can fly anywhere in the world on stand-by across United Airlines' amazing global network.</li>
<li>Discount Program: 20% off for flight tickets with United Airlines</li>
<li>Vacation, Sick Time, and Floating Holidays</li>
<li>Access to Medical Plan Options including PPO, Dental, Vision, Personal Accident, and Life Insurance</li>
<li>Flexible Spending Accounts, Long Term Disability,</li>
<li>401(k)</li>
<li>Paid Training</li>
<li>Paid parking or transportation assistance</li>
<li>Participation in the UGE annual incentive plan
</li></ul>ADA Specifications
<ul>
<li>Ability to operate a computer to enter and retrieve data</li>
<li>Requires ability to sit, stand and walk for extended periods of time</li>
<li>Ability to communicate and interact with others in the English language, both oral and written</li>
<li>Ability to pass all pre-screening clearances applicable to position qualifications.</li>
</ul>
UGE is an Equal Opportunity Employer &ndash; Minorities/Women/Veterans/Disabled/LGBTQ

United Ground Express, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category.
Note: For internal UGE candidates (current UGE Employees), please be sure to attach the Internal Candidate Eligibility Form, filled out by your direct supervisor, to your application. The form can be found on the UGE Talent Acquisition SharePoint Page or by clicking here: Internal_Candidate_Eligibility_Form.2025</div>

(ORD) Recruiting Representative

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