hr administrative support

Port to Port International Corporation

<div>Description:

Port to Port International is hiring an HR Assistant to support our Human Resources operations in New Castle, DE. This is a fully on-site position and reports to the HR Manager. The role is focused on administrative support, organization, and helping bring structure and consistency to HR operations.
This is a hands-on position that will work closely with HR leadership to support employees, maintain accurate records, and improve day-to-day HR processes.
Requirements: 
Key Responsibilities<ul><li>Organize, clean up, and maintain employee files (digital and physical)</li><li>Assist employees with HR-related questions including PTO balances and basic requests</li><li>Support onboarding and ensure employee documentation is complete and organized</li><li>Enter and update employee information in HR systems (Paylocity experience is a plus)</li><li>Track HR documents, forms, and acknowledgments</li><li>Help improve and maintain organization within HR processes and records</li><li>Provide administrative support directly to the HR Manager</li></ul>
Requirements<ul><li>Bilingual English and Spanish required</li><li>1&ndash;3 years of experience in HR or administrative support</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle confidential information</li><li>Comfortable working in a fast-paced environment</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Paylocity experience is a plus, not required</li></ul>
Schedule
Monday to Friday, 8:00 AM &ndash; 5:00 PM 
Some Saturdays may be required initially based on business needs and to support organizational efforts
What We&rsquo;re Looking For
We are looking for someone who is organized, dependable, and ready to help clean up and improve HR processes. This role is ideal for someone who enjoys administrative work, supporting employees, and creating structure.
Compensation
$18&ndash;$20 per hour, based on experience and qualifications
Benefits<ul><li>Medical, Dental, Vision</li><li>401(k)</li><li>Paid Time Off</li><li>Growth opportunities</li></ul>
Attention to Detail</div>

HR Assistant (Bilingual English/Spanish Required)

ABA Squad

<div>
 
 Benefits:
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Health insurance
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Assistant
 
 to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
 
 
 
 Key Responsibilities
 
 
 2. HR Administrative Support
 
 
 3. Operations / General Admin Support
 
 
 Qualifications
 
 
 Preferred (Not Required):
 
 
 Location:
 
 Miami-Dade, FL (Hybrid):
 
 
 <ul>
 <li>
 Executive / CEO Support
 </li>
 <li>
 Coordinate events and conference logistics (e.g., ABA conferences)
 </li>
 <li>
 Assist with creation and organization of marketing materials
 </li>
 <li>
 Post content on social media
 </li>
 <li>
 Communicate with vendors
 </li>
 <li>
 Request quotes, compare pricing, and make approved business purchases
 </li>
 <li>
 Assist with onboarding paperwork (offer letters, documents, checklists)
 </li>
 <li>
 Track employee documentation (licenses, RBT certifications, expirations)
 </li>
 <li>
 Maintain HR files and compliance records
 </li>
 <li>
 Send reminders for credential renewals, missing onboarding items, and annual trainings
 </li>
 <li>
 Maintain candidate tracking sheets
 </li>
 <li>
 Prepare basic HR reports (turnover, hires, etc.)
 </li>
 <li>
 Perform data entry and maintain organized records (insurance info, employee data, etc.)
 </li>
 <li>
 Maintain trackers and spreadsheets
 </li>
 <li>
 Prepare and format documents (forms, templates, letters)
 </li>
 <li>
 Support internal communications (announcements, reminders)
 </li>
 <li>
 1&ndash;3 years of administrative experience (healthcare experience preferred)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Proficiency in Microsoft Office (Excel required)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to handle confidential information
 </li>
 <li>
 Detail-oriented, proactive, and tech-savvy
 </li>
 <li>
 Experience in HR
 </li>
 <li>
 Experience in healthcare or ABA
 </li>
 <li>
 Experience supporting leadership
 
 
 
 </li>
 </ul>
 
 In-Office:
 
 Tuesday&ndash;Thursday |
 
 Remote:
 
 Monday &amp; Friday
 
 
 
 Compensation:
 
 $22&ndash;$25/hour (based on experience)
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Paid holidays
 </li>
 <li>
 2 weeks paid time off
 </li>
 <li>
 Health insurance (50% employer contribution)
 </li>
 <li>
 Dental &amp; vision available
 </li>
 <li>
 401(k) option
 </li>
 <li>
 Growth opportunities within the company
 
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 Be part of a supportive, collaborative team where your contributions truly matter. You&rsquo;ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
 
 
 Flexible work from home options available.
</div>

Administrative Assistant (Hybrid) – Healthcare / ABA Company

Hall Estill Attorneys at Law

Summary:Hall Estill is seeking a highly professional, detail-oriented, and discreet Executive Assistant to provide comprehensive administrative support to the Executive Director and Human Resources Director. This position plays a critical role in ensuring smooth and efficient operation of executive and HR functions within the firm. The ideal candidate is organized, proactive, resourceful, and capable of handling sensitive and confidential information with the highest degree of professionalism and judgment.Key Responsibilities:&middot; Maintain the highest standards of ethics and confidentiality in all matters.&middot; Assist with employee relations and communication.&middot; Provide administrative support for HR functions including recruiting, onboarding, employee relations, benefits coordination, and personnel recordkeeping.&middot; Maintain and organize confidential employee files and HR documentation in compliance with legal and firm requirements.&middot; Assist in scheduling interviews, orientation sessions, training programs, and employee meetings.&middot; Participate in planning and organizing firm events.&middot; Support preparation of HR reports, metrics, and compliance-related documentation.&middot; Record staff attendance, review timecard information, and compile additional information required for payroll administration.&middot; Assist the Executive Director with general administrative duties, paying attention to detail and accuracy. Prepare reports, memoranda, spreadsheets, and other documents on behalf of executive leadership.&middot; Assist with special projects, research assignments, and firm initiatives as requested.Knowledge and Skills Required:&middot; Strong interpersonal skills including the ability to relate to coworkers, foster good employee morale, and build professional relationships with attorneys and firm business associates.&middot; Excellent written and verbal communication skills.&middot; Minimum of 2 years of executive administrative and/or human resources experience, preferably supporting senior leadership in a professional services or legal environment.&middot; Experience supporting human resources functions strongly preferred.&middot; Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.&middot; Demonstrated ability to maintain strict confidentiality and exercise discretion in sensitive matters.&middot; High school diploma required, Associate&rsquo;s or Bachelor&rsquo;s degree preferred.Join us to be part of a dynamic team dedicated to fostering a supportive work environment while advancing your career in human resources administration!Pay: $24.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>administrative and/or HR: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Tulsa, OK 74120 (Required)</li></ul>Work Location: In person

Executive Assistant - Human Resources

Baton Rouge Community College (BRCC)

<div></div><div><div>Job no: 495475 
Work type: Staff Full-Time 
Location: Baton Rouge, LA 
Categories: Human Resources 
</div>
<div>College: Baton Rouge Community College (BRCC)

Locations: Baton Rouge, LA

Categories: Human Resources

Work Type: Full time - Regular

 People-first mindset, Employee experience advocate, Cross-functional partner

The Human Resources Coordinator provides comprehensive operational and administrative support across multiple functional areas within Human Resources including employee services, onboarding, and offboarding, payroll and benefits support, records management, and compliance. This position serves as a primary pint of contact for employees, applicants, and external stakeholders, ensuring responsive, accurate, and customer-focused service delivery.

Duties and Responsibilities:

30% HR Records Management and Recordkeeping Compliance
<ul>
<li>Maintains personnel files and HR records in accordance with confidentiality standards and applicable federal and state regulations, as well as institutional policies.</li>
<li>Manages employment documentation, including collection, review, organization, and retention of employee records throughout the employment lifecycle.</li>
<li>Conducts audits of personnel files to ensure accuracy, completeness, and compliance with recordkeeping requirements.</li>
<li>Ensures proper filing, retention, and retrieval of employee records in accordance with established recordkeeping standards and retention schedules.</li>
</ul>
20% HR Operations and Administrative Support
<ul>
<li>Serves as the primary front-line contact for HR inquiries, providing accurate guidance.</li>
<li>Coordinates daily HR office operations.</li>
<li> Supports HR leadership with special projects, reports, and data requests.</li>
<li>Coordinates HR events, meetings, and logistics.</li>
<li> Serves as the backup for employment agreements and contracts.</li>
<li>Prepares and submits work orders and service requests.</li>
<li>Assist with data entry into HRIS or HR related databases</li>
</ul>
20% Payroll &amp; Total Rewards Support
<ul>
<li>Assists with payroll processing activities, including data collection, verification of supporting documentation, and
 
preparation of payroll-related materials to support accuracy and timeliness.</li>
<li>Provides administrative support for compensation, employee benefits, including enrollment assistance, employee
 
inquiries, and record maintenance.</li>
<li>Assists with clearing health insurance and retirement variances.</li>
<li>15% HR Programs and Employee Services</li>
<li>Supports onboarding and offboarding processes.</li>
<li>Assists with recruitment and interview coordination.</li>
<li>Provides general support for employee programs and HR initiatives.</li>
<li>Assist with new hire orientation</li>
</ul>
5% HR Compliance Support
<ul>
<li>Assists with internal and external audits by gathering and preparing required documentation.</li>
<li>Maintains and updates required labor law posters in accordance with federal and state requirements.</li>
<li>Assists with workers&rsquo; compensation requests, including documentation and coordination with internal stakeholders
 
and the carrier.</li>
</ul>
5% Other duties as assigned

Required Education: High school diploma or equivalent required.

Required Experience: Three (3) years of experience in administrative support, office support, or related position

Substitutions Allowed:
<ul>
<li>An associate&rsquo;s degree in business or a related field is accepted, along with an additional two (2) years of the required
 
experience.</li>
<li>Eight (8) or more years of the required experience will substitute for the required education &amp; experience Certification by the Society of Human Resources Management (SHRM-CP or SHRM-SCP) or by the Human Resource Certification Institute (PHR or SPHR) may be substituted for a maximum of one year of the required experience</li>
</ul>
Required Knowledge, Skills and Abilities:
Advanced
<ul>
<li>Customer Service skills and mindset</li>
<li>Ability to maintain composure &amp; professionalism under pressure</li>
<li>Understanding the importance of confidentiality in the HR department and the ability to maintain that confidence at
 
all times.</li>
<li>Ability to communicate effectively and professionally in person, electronically, and/or by telephone with internal and
 
external customers.</li>
<li>Ability to exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of
 
professional work standards.</li>
<li>Ability to work well with others at all levels of the organization as well as the public</li>
<li>Ability to organize and prioritize</li>
<li>Attention to detail</li>
</ul>
Proficient
<ul>
<li>Ability to work efficiently and handle multiple projects &amp; tasks concurrently in a fast-paced environment</li>
<li>Ability to work autonomously and as part of a team</li>
<li>Computer skills, including Microsoft applications (Outlook, Excel, PowerPoint, Word, etc.)</li>
<li>Problem-solving skills</li>
</ul>
Preferred Experience:
<ul>
<li>5+ years of experience in administrative support, office support, or related position within a Human Resources office/department/unit</li>
</ul>
Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Why Join BRCC?

Baton Rouge Community College offers a collaborative work environment, a commitment to employee development, and the opportunity to support the mission of student success through strong institutional operations.

Passing pre-employment criminal background screen is required as a condition of employment.
</div>Advertised: 10 Apr 2026 Central Daylight Time 
Applications close:</div>

Human Resources Coordinator

Evergreen Healthcare Group

<div>Payroll &amp; Accounts Payable Coordinator (HR/Office Support)
Turn your job into a career with Evergreen Healthcare Group!
Job Summary: 
Livingston Health and Rehabilitation Center is seeking a detail-oriented and dependable A/P, Payroll &amp; Office Assistant to support our business office operations. This role blends accounts payable, payroll processing, and HR administrative support to ensure smooth day-to-day facility operations. The ideal candidate is organized, proactive, and comfortable handling multiple priorities in a fast-paced healthcare environment.
Essential Functions:<ul><li>
Maintain all current and terminated employee personnel and health files</li><li>
Process new hires, terminations, wage changes, and employee status updates</li><li>
Assist with accounts payable functions, including invoice processing and tracking</li><li>
Process payroll twice monthly, audit timecards, and print/distribute checks</li><li>
Coordinate with VSO Payroll and HR departments to ensure accuracy and compliance</li><li>
Notify managers of upcoming evaluations and distribute necessary documentation</li><li>
Process background checks and onboarding documentation in a timely manner</li><li>
Assist with benefits administration including insurance, 401(k), and leaves of absence</li><li>
Track and report workplace injuries and maintain required documentation</li><li>
Complete daily census and labor reports and submit to VSO</li><li>
Train employees on time clock usage and manage timekeeping system enrollment</li><li>
Provide department heads with pre-payroll reports and make necessary corrections</li><li>
Provide general administrative and office support as needed</li></ul>
Qualifications:<ul><li>
High School diploma or equivalent required</li><li>
Previous office experience required; payroll or A/P experience strongly preferred</li><li>
Experience in healthcare or skilled nursing environment is a plus</li><li>
Strong attention to detail, organization, and confidentiality</li><li>
Proficiency with payroll systems and Microsoft Office preferred</li></ul>
Benefit Highlights:<ul><li>
Private Health Care Plan (Medical, Dental, Vision)</li><li>
DailyPay &ndash; access your earnings when you need them</li><li>
Life Insurance</li><li>
Employee Assistance Program</li><li>
Training &amp; Development Opportunities</li></ul>
We are committed to a culture that values integrity, teamwork, and putting people first.
Location: 
Livingston Health and Rehabilitation Center 
510 South 14th Street 
Livingston, MT 59047
Evergreen Healthcare Group is an Equal Opportunity Employer.</div>

Payroll & Accounts Payable Coordinator (HR/Office Support)

Hannaford

Category/Area of Expertise: Retail Operations 
Job Requisition: 493221 
Address: USA-VT-Burlington-1127 North Avenue
 
Store Code: Store 08161 Management (2749631)
 
 
Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market. Hannaford actively seeks out farmers and producers to join our Local program which celebrates not only local foods, but the preservation of farmland, local traditions and local jobs. The connection we have to the source of our fresh foods is core to the way we do business, becoming the first major supermarket in the United States to document that all its seafood products were sustainably harvested.
 
Provide administrative support to a retail location, including processing weekly payroll, maintaining personnel, training, and attendance records and supporting all staffing efforts.
 
 
Manage all administrative functions related to payroll (time and attendance, processing payroll, matching payroll to MPA plan, etc.). 
Manage all required paperwork associated with Workers Compensation and Disability claims File Accident Investigations and supporting documentation in OSHA binder. 
Act as the in-store expert for the SuccessFactors HR and Learning systems and the payroll system, helping associates with self-service functions and leveraging the systems for all administrative functions. 
Direct associates with questions/concerns to the appropriate contact - self-service ticketing, their department manager, Assistant Store Manager, Store Manager. 
Track associate attendance, including logging absences, identifying protected time, and review regularly with store leadership.
 
Perform initial screening with job applicants, schedule final interviews with appropriate manager. 
Provide training reports to Department Managers and Store Leadership. 
Ensure Criminal Background Check paperwork is completed for all required roles. 
Conduct all new hire orientations. 
Set up new associates in payroll and HR systems. 
Set up associates who require mainframe access. 
Support associate participation with Associate Experience Survey. 
Support store level benefits enrollment. 
Maintain accurate personnel and training files. 
Order associate uniforms, name tags and associate recognition material. 
Maintain all HR bulletin boards with current information, including compliance boards, legally mandated posters and materials. 
Positively influence the Associate Experience and is a true brand ambassador. 
Maintain confidentiality and security of associate and store information. 
Complete Sunday payroll functions. 
 
Strong organizational and time management skills. 
Excellent verbal and written communication as well as interpersonal skills. 
Ability to handle sensitive information with confidentiality. 
Ability to master both the SuccessFactors HR and learning systems and the payroll system. 
Strong attention to detail and follow-through skills. 
Ability to think critically and logically.
 
High level understanding of standard practice and ethical behavior in record keeping. 
Familiarity with Office applications including but not limited to Word and Excel. 
 
Ability to use computer and other communication systems required for performing functions. 
Ability to move freely about a retail store, with occasional bending and lifting as a contributor to various operational functions. 
 
Salary range is between $ 18.95 - $27.25 Hrly
 
 
Hannaford provides equal opportunity in employment to all associates and applicants for employment without regard to race, religion, color, sex (including pregnancy, childbirth and related conditions), age, veteran status, national origin, sexual orientation, gender identity and gender expression, disability, or any other characteristic protected by law.

HR Lead - 08161

ESI CONSTRUCTION

<div></div><div>Date: Apr 13, 2026
Location: Meridian, ID, US
Company: Engineered Structures, Inc.
<div>The Bilingual Human Resources Coordinator plays a crucial role in supporting the HR team by ensuring the seamless and efficient operation of administrative functions. This position requires fluency in both English and Spanish, as it involves assisting with onboarding, managing employee data entry, coordinating training initiatives, maintaining personnel records, and effectively communicating policies and benefits information. This is a full-time in-office role at our headquarters in Meridian, ID. 


Benefits
<ul>
<li>ESI covers 100% of the medical premium for all employees and families</li>
<li>Competitive 401k match</li>
<li>Lucrative bonus potential</li>
<li>Great upward mobility for career growth</li></ul> 


Responsibilities
<ul><li>Coordinate employee onboarding, including initiating contact with new hires, arranging pre-employment drug screenings, preparing onboarding communications, scheduling orientation sessions, verifying employment eligibility (Form I-9 and E-Verify), and entering employee data into HR systems.</li>
<li>Process updates in HR systems and records related to promotions, transfers, terminations, and other employment changes.</li>
<li>Maintain accurate employment records to ensure compliance with legal requirements and company standards.</li>
<li>Assist in the preparation of materials for HR training sessions and related initiatives.</li>
<li>Maintain and update HR forms to ensure current versions are available to managers and employees.</li>
<li>Schedule meetings and appointments, prepare agendas, and record meeting minutes as needed.</li>
<li>Identify opportunities for process improvements and recommend enhancements to HR policies and procedures.</li>
<li>Perform additional duties and projects as assigned.</li></ul> 


Qualifications
<ul>
<li>Bachelor&rsquo;s degree in human resources, business administration, or a related field (preferred).</li>
<li>1-3 years of experience in a Human Resources or administrative support role.</li>
<li>Fluent in both English and Spanish required.</li>
<li>Proven ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Strong interpersonal and relationship-building skills.</li>
<li>Excellent organizational and time management abilities with keen attention to detail.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Proactive problem-solving skills with the ability to manage tasks efficiently and meet deadlines.</li>
<li>Ability to recognize situations requiring input from others and escalate matters appropriately.</li>
<li>Accurate data entry skills with strong attention to detail.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Work, Outlook)</li></ul> 


Working Conditions

The work environment characteristics described here are representative of what a Human Resources Coordinator will encounter while performing the essential functions of this job.
<ul>
<li>Fast-paced working environment.</li>
<li>Working environment may be busy and noisy.</li>
<li>Manage several projects at one time.</li>
<li>Interrupted frequently to meet the needs and request of team members, clients, and subcontractors.</li></ul> 


Physical Demands
<ul>
<li>Flexibility in working hours may be required, including evening and weekend work as needed.</li>
<li>Must be able to remain in a stationary position 50% of the time.</li>
<li>Constantly operates a computer, including keyboard, mouse, and other components including power tools.</li></ul> 


Travel Requirements
<ul>
<li>Occasional travel to remote office buildings or job sites as needed.</li></ul> 


Disclaimer

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. It is ESI&rsquo;s commitment to incorporate Equal Opportunity and diversity principles in all aspects of work. 

 
Nearest Major Market: Boise
 
Nearest Secondary Market: Meridian</div></div><div></div>

Bilingual HR Coordinator

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