hr administrative support

Island King Pools LLC

We are looking for a dedicated and detail-oriented HR ASSISTANT &amp; P.R.O professional to join our team in Dubai immediately.Location: Dubai Job Type: Full-timePreference: Immediate JoinersKey Responsibilities:<ul><li>Visa Processing &amp; PRO Activities</li><li>Insurance &amp; RTA Management</li><li>GPSSA &amp; Nafis Management.</li><li>Knowledge of MOHRE &amp; GDRFA </li><li>Recruitment support and interview scheduling</li><li>HR database management and record archiving</li><li>Onboarding and HR administrative support</li><li>Preparing employment letters and contracts</li><li>Assisting with employee relations and HR compliance</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>1&ndash;2 years of HR/Admin experience preferred</li><li>Knowledge of UAE labor law and visa procedures</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office and HR systems</li><li>Ability to maintain confidentiality and attention to detail</li></ul>Preference: Joining Immediately. Language: ENGLISH, HINDI &amp; ARABIC. Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

HR & PRO (MALE)

PepsiCo

<div>Overview:

We Are PepsiCo 
PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes LAY&rsquo;S &reg;️, DORITOS &reg;️, CHEETOS &reg;️, GATORADE &reg;️, PEPSI &reg;️, QUAKER &reg;️ and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales. 
Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people. 
Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u. 
&ldquo;We are an equal opportunity employer and comply with the with the global human rights policies and equality laws in the countries we operate in, we value diversity at our company; it is an essential part of our success. We do not discriminate on the basis of age, pregnancy or marital/civil partnerships, religion or belief, gender, disability and we are Mowaamah -GOLD certified in Saudi.&rdquo; 
Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/<div> 
To organize and coordinate Function activities and manage office administration and procedures, to ensure organizational effectiveness &amp; efficiency. Core purpose is to develop intra-office communication protocols, applying administrative procedures, Moreover, manage data collection and arrange weekly/monthly connect with MOM as well as manage and organize business visits and travel booking and claims for the FH and LT.</div>
Responsibilities:
<ul><li>Meetings &amp; Governance: 
Coordinate and schedule meetings end-to-end, including preparing agendas, taking minutes, and ensuring follow-up on action items. Manage all logistics such as room booking, catering, materials, and setup to ensure smooth and effective meetings for the HR team.</li><li>
Reporting &amp; Analytics: 
Prepare, consolidate, and maintain HR reports and dashboards on a daily, weekly, and monthly basis. Support data accuracy and provide clear insights to the Function Head and HR Leadership Team to enable informed decision-making.
 </li><li>Presentations (HR LT): 
Develop clear and professional presentations for the HR Leadership Team, including data summaries, insights, and key updates to support business reviews and strategic discussions.
</li><li>HR Governance: 
Support key HR processes such as Town Halls, monthly reporting, Visier updates, exit interviews. And ELR investigation and action plan tracking and follow up. Ensure timelines are met and information is accurate and well organized.
 </li><li>Employee Engagement &amp; HR Activities: 
Plan and execute employee engagement initiatives and internal HR activities. This includes organizing events, creating and publishing newsletters, and supporting initiatives that improve employee experience and culture.
 </li><li>Talent Agenda &amp; Cross-functional Collaboration: 
Work closely with Talent Management, Communications, and Total Rewards teams to support and deliver the talent agenda, related HR initiatives and internal communications.
</li><li>Head Office Activities: 
Manage Head Office-related activities such as organizing photoshoots, internal campaigns, and supporting company-wide events and communications with related stakeholders.</li><li>
Budget &amp; Finance Management: 
Track and manage HR budgets, monitor expenses, and ensure alignment with company policies. Act as petty cash custodian, handling reconciliations, expense reports, and reimbursements accurately and on time.
</li></ul><ul><li>Administration &amp; Office Support: 
Provide day-to-day administrative support, including managing correspondence, filing documents, and maintaining organized records for easy retrieval.
</li><li>Management Team Support: 
Support the management team with administrative needs such as handling communications, coordinating shipments, and ensuring smooth daily operations.
</li><li>Attendance &amp; Records Management: 
Maintain accurate records of leave and support HRLT in claims, credit cards and settlements
</li><li>Procurement (SAP &amp; MyBuy): 
Create and manage Purchase Requisitions (PRs) in SAP and MyBuy, ensuring all requests follow company processes and approvals.
</li><li>Travel &amp; Logistics: 
Coordinate travel arrangements including hotel bookings and transportation for PepsiCo sector and global team visits, working closely with Facilities to ensure a smooth experience.</li><li>
Legal Support &amp; Contract Management: 
Support legal processes by maintaining organized archives of contracts and legal documents, ensuring proper filing, confidentiality, and easy retrieval. Track contract status, renewals, and key deadlines to ensure compliance and timely follow-up.</li></ul>
Qualifications:
<div>
Education</div><ul><li>
Bachelor&rsquo;s degree in Business Administration, HR, Management, or a related field (preferred).</li><li>
Diploma in Administration or Secretarial studies is acceptable with strong experience.</li></ul><div>
Experience</div><ul><li>
2/4+ years of experience in executive administration or senior administrative roles.</li><li>
Experience supporting senior leaders (e.g., Director, VP, Leadership Team).</li><li>
Strong background in office management, reporting, and coordination of high-level meetings and events.</li><li>
Experience with ERP systems such as SAP and procurement tools is a plus.</li></ul><div>
Technical Skills</div><ul><li>
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).</li><li>
Strong presentation and reporting skills (creating dashboards, executive summaries).</li><li>
Familiarity with data tools</li></ul><div>
Core Competencies</div><ul><li>
Excellent communication and stakeholder management skills.</li><li>
High level of professionalism and confidentiality.</li><li>
Strong organizational, planning, and multitasking abilities.</li><li>
Attention to detail with strong problem-solving skills.</li><li>
Ability to work independently and manage priorities under pressure.</li><li>
Strong follow-up and execution mindset.</li><li>
Fluent in English and Arabic</li><li>
High level of discretion when handling sensitive information.</li><li>
Flexible and adaptable to a fast-paced, dynamic environment.</li></ul></div>

Function Admin

ESI CONSTRUCTION

<div></div><div>Date: Apr 13, 2026
Location: Meridian, ID, US
Company: Engineered Structures, Inc.
<div>The Bilingual Human Resources Coordinator plays a crucial role in supporting the HR team by ensuring the seamless and efficient operation of administrative functions. This position requires fluency in both English and Spanish, as it involves assisting with onboarding, managing employee data entry, coordinating training initiatives, maintaining personnel records, and effectively communicating policies and benefits information. This is a full-time in-office role at our headquarters in Meridian, ID. 


Benefits
<ul>
<li>ESI covers 100% of the medical premium for all employees and families</li>
<li>Competitive 401k match</li>
<li>Lucrative bonus potential</li>
<li>Great upward mobility for career growth</li></ul> 


Responsibilities
<ul><li>Coordinate employee onboarding, including initiating contact with new hires, arranging pre-employment drug screenings, preparing onboarding communications, scheduling orientation sessions, verifying employment eligibility (Form I-9 and E-Verify), and entering employee data into HR systems.</li>
<li>Process updates in HR systems and records related to promotions, transfers, terminations, and other employment changes.</li>
<li>Maintain accurate employment records to ensure compliance with legal requirements and company standards.</li>
<li>Assist in the preparation of materials for HR training sessions and related initiatives.</li>
<li>Maintain and update HR forms to ensure current versions are available to managers and employees.</li>
<li>Schedule meetings and appointments, prepare agendas, and record meeting minutes as needed.</li>
<li>Identify opportunities for process improvements and recommend enhancements to HR policies and procedures.</li>
<li>Perform additional duties and projects as assigned.</li></ul> 


Qualifications
<ul>
<li>Bachelor&rsquo;s degree in human resources, business administration, or a related field (preferred).</li>
<li>1-3 years of experience in a Human Resources or administrative support role.</li>
<li>Fluent in both English and Spanish required.</li>
<li>Proven ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Strong interpersonal and relationship-building skills.</li>
<li>Excellent organizational and time management abilities with keen attention to detail.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Proactive problem-solving skills with the ability to manage tasks efficiently and meet deadlines.</li>
<li>Ability to recognize situations requiring input from others and escalate matters appropriately.</li>
<li>Accurate data entry skills with strong attention to detail.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Work, Outlook)</li></ul> 


Working Conditions

The work environment characteristics described here are representative of what a Human Resources Coordinator will encounter while performing the essential functions of this job.
<ul>
<li>Fast-paced working environment.</li>
<li>Working environment may be busy and noisy.</li>
<li>Manage several projects at one time.</li>
<li>Interrupted frequently to meet the needs and request of team members, clients, and subcontractors.</li></ul> 


Physical Demands
<ul>
<li>Flexibility in working hours may be required, including evening and weekend work as needed.</li>
<li>Must be able to remain in a stationary position 50% of the time.</li>
<li>Constantly operates a computer, including keyboard, mouse, and other components including power tools.</li></ul> 


Travel Requirements
<ul>
<li>Occasional travel to remote office buildings or job sites as needed.</li></ul> 


Disclaimer

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. It is ESI&rsquo;s commitment to incorporate Equal Opportunity and diversity principles in all aspects of work. 

 
Nearest Major Market: Boise
 
Nearest Secondary Market: Meridian</div></div><div></div>

Bilingual HR Coordinator

AHOLD Delhaize

<div>Category/Area of Expertise: Human Resources 
Job Requisition: 492661 
Address: USA-NC-Salisbury-2110 Executive Drive
 
Store Code: HRBP ADUSA (5143892)
 
 
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop &amp; Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. 
 
This position coordinates and implements meetings, events and programs for the company. These meetings, events and programs are expected to be efficiently run, cost effective, smoothly implemented and appropriate to their purpose. Provides other administrative support to the department, as well as budget tracking/invoicing. 
 
Our flexible/ hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC , Chicago, IL, Quincy, MA, Carlisle, PA, Scarborough, ME, Hyattsville, MD and Mauldin, SC.
 
 
Duties and Responsibilities: 
<ul><li>
Identify possible location options and initiate contract negotiation for various meeting events.</li><li>
Support HR leadership team in organizing meeting agendas, invites and notes as well as materials for the meetings.</li><li>
Support associate engagement survey results delivery and action planning at the direction the HRBP team (printing/interpreting results and documenting plans).</li><li>
Research, identify and arranging training and leadership development courses that meet the learning needs of business associates (internal and external sources).</li><li>
Responsible for monitoring, tracking, and reporting LMS compliance completion to ensure all employees meet required training and regulatory standards.</li><li>
Coordinate the processing of OD requests, associate payments, tickets, etc to support the HR team.</li><li>
Provide first level screening support as needed for the recruiting/candidate selection process.</li><li>
Support analysis of various HR data elements such as turnover, time to fill, etc.</li><li>
Support the creation of internal communications and planning documents such as timelines, that support organizational changes.</li><li>
Coordinate the payment of invoices and contract in partnership with HR Leadership; work to resolve issues/disputes.</li><li>
Assist in identifying cost savings opportunities and recommend plans to internal customers, provide updates on budgets and expenditures, coordinate all details with vendors, prepare written communications for attendees, track all relevant attendee information, and generate reports for final planning.</li><li>
Assis the Learning team with Insights Discovery and logistics support for Learning events.</li><li>
Audit and scrutinize invoices and backup documentation prior to submitting to internal customer for payment.
</li><li>Develop and maintain a yearly calendar of events for training, communication and other engagement activities.</li><li>
Assists with tracking and updating ADUSA Job Descriptions.</li><li>
Support planning and execution activities of events, including those related to associate engagement.</li><li>
Coordinate with Finance and HRIS in the creation of cost centers.</li><li>
LMS Compliance Audits</li><li>
Oversee ordering of supplies for the HR team.</li><li>
Additional job duties may be assigned as needed to meet the needs of the business and support our Values.</li></ul> 
Qualificiations: 
<ul><li>
Great team player with a customer centric attitude</li><li>
Associate's degree</li><li>
1-2 years' experience</li><li>
Oral and written communication skills</li><li>
Intermediate MS Excel</li><li>
Intermediate MS Word</li><li>
Intermediate MS PowerPoint</li><li>
Customer focus</li><li>
Ability to handle and prioritize multiple concurrent projects/tasks from multiple department leaders</li><li>
Attention to detail</li><li>
Initiative</li></ul> 
ME/NC/PA/SC Salary Range: $23.58 - $35.37
 
 
Actual compensation offered to a candidate may vary based on their unique qualifications and experience, internal equity, and market conditions. Final compensation decisions will be made in accordance with company policies and applicable laws.
 
 
#LI-ES1 
 
At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. 
 
Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. 
 
Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. 
 
We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.</div>

Coordinator Human Resources

BrightView Landscapes

<div>
 
 Description
 
 
 
 
 The Best Teams are Created and Maintained Here.
 
 
 
 
 Job Summary
 
 
 
 <ul>
 <li>
 The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch.The Branch Administrator serves as the key contact point for employees, clients, region, and corporate.
 
 
 </li>
 </ul>
 
 Duties And Responsibilities
 
 
 
 
 Payroll Administration
 
 
 
 <ul>
 <li>
 Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms.
 </li>
 <li>
 Process and enter weekly timesheets accurately and in a timely manner.
 </li>
 <li>
 Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers.
 </li>
 <li>
 Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting.
 </li>
 <li>
 Run payroll edit reports, verify employee entries, and make corrections as needed.
 </li>
 <li>
 Communicate verification and any required updates to Corporate Payroll.
 
 
 </li>
 </ul>
 
 Billing and Invoicing
 
 
 
 <ul>
 <li>
 Prepare and process contract and work order billings, including snow, irrigation, and enhancement services.
 </li>
 <li>
 Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers.
 </li>
 <li>
 Enter billings into the billing system, print and mail invoices, and maintain organized client billing files.
 </li>
 <li>
 Record all billings in the work order log and ensure timely submission to clients.
 
 
 </li>
 </ul>
 
 Accounts Receivable
 
 
 
 <ul>
 <li>
 Generate and review aged receivables reports weekly, identifying accounts over 30&ndash;45 days past due.
 </li>
 <li>
 Collaborate with Branch and Account Managers to determine appropriate collection strategies.
 </li>
 <li>
 Contact customers to confirm payment status, update notes in the AR system, and follow up as needed.
 </li>
 <li>
 Send invoices, collection letters, or legal documentation as required to resolve outstanding balances.
 
 
 </li>
 </ul>
 
 Accounts Payable
 
 
 
 <ul>
 <li>
 Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping.
 </li>
 <li>
 Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log.
 </li>
 <li>
 Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required.
 </li>
 <li>
 Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable.
 
 
 </li>
 </ul>
 
 General Office Administration
 
 
 
 <ul>
 <li>
 Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems.
 </li>
 <li>
 Order and manage office supplies in alignment with budget guidelines.
 </li>
 <li>
 Prepare client proposals, contracts, and professional correspondence as needed.
 </li>
 <li>
 Process incoming and outgoing mail and run reports as directed by branch leadership.
 </li>
 <li>
 Maintain organized job and client files to support operational efficiency.
 
 
 </li>
 </ul>
 
 Human Resources Support
 
 
 
 <ul>
 <li>
 Prepare and manage new hire packets, employee personnel files, and I-9 documentation.
 </li>
 <li>
 Coordinate employee uniform ordering, distribution, and returns.
 </li>
 <li>
 Assist with workers&rsquo; compensation reporting and monitor claim status.
 </li>
 <li>
 Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures.
 
 
 </li>
 </ul>
 
 Accounting Administration
 
 
 
 <ul>
 <li>
 Assist with month-end close and reporting as directed by the Branch Manager and Controller.
 </li>
 <li>
 Compile and submit required accounting and administrative materials for review and audit purposes.
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Associate degree in Business or a related field, and/or 3 - 5 years&rsquo; experience in an office environment with accounting related responsibilities.
 </li>
 <li>
 Communicate clearly orally and in writing to a variety of audiences.
 </li>
 <li>
 Identify and solve problems.
 </li>
 <li>
 Proficient in Excel, Word, and Outlook
 </li>
 <li>
 Ability to learn BrightView&rsquo;s internal software systems.
 </li>
 <li>
 Good data entry and typing skills.
 </li>
 <li>
 Ability to operate fax, copier, and multi-line phone.
 </li>
 <li>
 Good working knowledge of basic accounting, human resources, general business, grammar, and spelling.
 
 
 </li>
 </ul>
 
 Physical Demands/Requirements
 
 
 
 <ul>
 <li>
 Constant operation of a computer and other office equipment, such as alaptop, acell phone, and printers/copiers
 </li>
 <li>
 Position is sedentary; must be able to remain in a stationary position for the majority of time.
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
 <li>
 This role works in an indoor office work environment.
 
 
 </li>
 </ul>
 
 BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.
 
 
 
 
 This job description is subject to change at any time.
 
 
 
 
 Compensation Pay Range
 
 
 
 $60,000 - $70,000
 
 
 
 
 BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process
 
 
 
 .
 
 
 
 
 It&rsquo;s Not Just a Team. It&rsquo;s One BrightView.
 
</div>

Branch Administrator

Consolidated Water Group

<div>Executive Assistant &amp; HR Coordinator
Reports To: Regional Vice President
Office Location: Frederick, Colorado
Classification: Exempt
Minimum Experience: 5 years
Standard Hours: 8:00 AM &ndash; 5:00 PM
Travel Required: Occasional
Compensation Range: $68,000 &ndash; $85,000 annually, commensurate with experience
Pursuant to the Colorado Equal Pay for Equal Work Act (C.R.S. &sect; 8-5-101 et seq.), the salary range for this position is provided above. Final compensation will be determined based on the candidate&rsquo;s qualifications, experience, and internal equity.
POSITION SUMMARY
The Executive Assistant &amp; HR Coordinator serves as a trusted operational partner to the Regional Vice President (RVP), providing high-level executive support and ensuring that leadership priorities, communications, and schedules are managed with precision and discretion. This role operates as the organizational backbone of the regional office, keeping executive operations running smoothly while also serving as a reliable first point of contact for routine HR processes.
The primary focus of this position is executive-level support. The HR component is intentionally bounded: this role handles administrative HR tasks, maintains compliance-related records, and facilitates routine people-operations processes, escalating more complex HR matters to the HR Manager. The ideal candidate is a proactive, detail-oriented professional who thrives in a dynamic environment, communicates clearly across levels, and takes genuine pride in making operations run efficiently.
KEY RESPONSIBILITIES
Executive &amp; Administrative Support<ul><li>
Manage the Regional Vice President&rsquo;s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time for key commitments.</li><li>
Oversee and triage the RVP&rsquo;s email inbox, drafting responses, flagging priority items, and maintaining organized correspondence.</li><li>
Coordinate travel arrangements, itineraries, and logistics for the RVP and leadership team.</li><li>
Prepare reports, presentations, meeting agendas, and business correspondence on behalf of the RVP and Director of Operations.</li><li>
Serve as a communication hub, facilitating timely and clear coordination between the RVP and internal departments, external partners, and field teams.</li><li>
Anticipate the RVP&rsquo;s needs and proactively manage administrative priorities to support effective decision-making.</li><li>
Coordinate trade shows, networking events, marketing initiatives, and local business conferences in collaboration with the RVP.</li><li>
Assist with department budget planning by coordinating with Accounting to compile annual budget information and client reports.</li><li>
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.</li></ul>
Operations Coordination<ul><li>
Support the RVP and Director of Operations with day-to-day administrative tasks and cross-functional coordination.</li><li>
Track and manage key operational, HR, and compliance deadlines across the regional office.</li><li>
Assist with company-wide system and process improvement initiatives to enhance efficiency and accuracy.</li><li>
Help maintain company policies and procedures manuals across multiple office locations.</li><li>
Liaise with HR, Accounting, and other departments to ensure smooth information flow and follow-through on action items.</li><li>
Support the hiring and training of administrative staff as needed.</li><li>
Assist with employee events, trainings, and engagement activities.</li></ul>
HR Process Support
This role supports, but does not own, HR functions. The focus is on administrative facilitation and process coordination, with escalation to the HR Manager for any complex or sensitive matters.<ul><li>
Assist with recruitment and onboarding administration, including scheduling interviews, coordinating new hire paperwork, I-9 verification, system access requests, and orientation logistics.</li><li>
Support offboarding processes and related administrative documentation.</li><li>
Maintain and update employee personnel files and HR records in compliance with Colorado recordkeeping requirements.</li><li>
Track employee certifications, licenses, training completions, and compliance deadlines, proactively flagging upcoming expirations to the appropriate parties.</li><li>
Serve as the first point of contact for routine HR and administrative questions, directing employees to the appropriate resources and escalating complex or sensitive matters to the HR Manager.</li><li>
Assist with distributing, collecting, and organizing employee forms, acknowledgments, and HR-related documentation.</li><li>
Monitor and maintain required federal and Colorado labor law postings in designated employee areas.</li><li>
Provide general administrative support to the HR Manager as directed.</li></ul>
EDUCATION &amp; QUALIFICATIONS<ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field, or equivalent professional experience.</li><li>
Experience: Minimum 5 years in an executive assistant, administrative, or HR coordinator role; experience supporting senior leadership strongly preferred.</li><li>
HR Knowledge: Working familiarity with Colorado and federal employment laws, HR administrative processes, and HRIS systems (ADP preferred).</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with calendar management and communication tools.</li><li>
Communication: Excellent written and verbal communication skills; ability to draft professional correspondence and presentations on behalf of leadership.</li><li>
Organization: Exceptional attention to detail, ability to manage competing priorities, and a strong sense of urgency and follow-through.</li><li>
Discretion: Demonstrated ability to handle confidential and sensitive information with professionalism and sound judgment.</li></ul>
WORK CONDITIONS<ul><li>
Based in Frederick, Colorado; on-site presence required during standard business hours.</li><li>
Standard office environment with occasional lifting or moving of materials.</li><li>
May require occasional travel to other company locations or events.</li><li>
Some flexibility may be required during periods of elevated activity, special projects, or key deadlines.</li></ul>
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or qualifications</div>

Executive Assistant and HR Coordinator

PulseMediaNL

<div>
 PulseMediaNL is seeking a detail-oriented and people-focused Human Resources Assistant (Remote) to join our remote team. This role is essential in supporting HR operations, maintaining employee records, assisting with recruitment activities, and helping ensure a positive and organized employee experience across the organization.
 
 
 
 Responsibilities
 
 
 
 
 HR Administration &amp; Support
 
 
 
 <ul>
 <li>
 Assist with daily human resources and administrative operations remotely
 </li>
 <li>
 Maintain employee records, documentation, and HR databases accurately
 </li>
 <li>
 Support onboarding and offboarding processes for employees
 </li>
 <li>
 Coordinate interviews, meetings, and HR-related schedules
 
 
 </li>
 </ul>
 
 ﻿Recruitment &amp; Employee Coordination
 
 
 
 <ul>
 <li>
 Assist with job postings, candidate communication, and recruitment coordination
 </li>
 <li>
 Track applicants and support interview scheduling processes
 </li>
 <li>
 Respond to employee inquiries regarding HR policies and procedures
 </li>
 <li>
 Help support employee engagement and a positive workplace culture
 
 
 </li>
 </ul>
 
 ﻿Documentation &amp; Compliance
 
 
 
 <ul>
 <li>
 Maintain confidentiality of employee information and HR documentation
 </li>
 <li>
 Prepare HR reports, records, and internal communications as needed
 </li>
 <li>
 Assist in ensuring compliance with company policies and operational procedures
 </li>
 <li>
 Support updates to HR documentation, guidelines, and internal resources
 
 
 </li>
 </ul>
 
 ﻿Systems &amp; Process Support
 
 
 
 <ul>
 <li>
 Use HR systems, communication platforms, and administrative tools effectively
 </li>
 <li>
 Maintain accurate records and ensure data integrity across HR systems
 </li>
 <li>
 Assist in improving HR workflows and remote administrative processes
 </li>
 <li>
 Follow established HR procedures and contribute to operational efficiency
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 About the Ideal Candidate
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in human resources, recruitment support, or administrative roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Ability to handle confidential information professionally and discreetly
 </li>
 <li>
 High attention to detail and strong problem-solving skills
 </li>
 <li>
 Professional, dependable, and team-oriented attitude
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Familiarity with HR systems, recruitment platforms, or administrative tools is a plus
 </li>
 <li>
 Basic proficiency in Microsoft Office Suite or similar tools
 </li>
 <li>
 High school diploma or equivalent required; additional education in human resources or business is a plus
 
 
 </li>
 </ul>
 
 ﻿What We Offer
 
 
 
 <ul>
 <li>
 Meaningful contribution through employee and HR support
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 Remote-first flexibility to support work-life balance
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 Opportunities for professional growth and career development
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 Collaborative and supportive team environment
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 Competitive compensation aligned with experience
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 Long-term stability within a growing and people-focused organization
 
 
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 ﻿Diversity &amp; Inclusion
 
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
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Human Resources Assistant (Remote)

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