hr administrative support

Center for Vascular Medicine

Position SummaryCVM USA is seeking a dependable and proactive HR Administrative Assistant to support our People &amp; Culture team. This role provides administrative and operational support across several HR functions, including recruiting, payroll processing, employee records management, research, and HR projects.This position is ideal for someone with at least two years of HR experience who is curious, analytical, and eager to continue building a career in Human Resources. The HR Administrative Assistant will work closely with HR leadership and serve as a trusted support partner across a variety of HR initiatives.Key Responsibilities<ul><li>Support recruitment activities, including posting job openings, screening applicants, and coordinating interviews</li><li>Assist with payroll processing and payroll-related documentation</li><li>Maintain and organize employee files and HR documentation</li><li>Enter and maintain employee information in ADP Workforce Now (HRMS)</li><li>Conduct HR-related research and help identify solutions or best practices when questions arise</li><li>Support HR projects and initiatives as assigned</li><li>Handle confidential employee information with a high level of integrity and accuracy</li></ul>Qualifications<ul><li>Minimum of 2 years of Human Resources experience</li><li>Experience using ADP Workforce Now (HRMS) preferred</li><li>SHRM-CP or PHR certification preferred</li><li>Strong organizational and administrative skills</li><li>Demonstrated research, analytical, and problem-solving abilities</li><li>Reliable, detail-oriented, and able to maintain confidentiality</li><li>Ability to take initiative and manage tasks independently</li><li>Strong written and verbal communication skills</li><li>Interest in growing within the HR field</li></ul>Why Join CVM USA?<ul><li>Opportunity to gain hands-on experience across multiple HR functions</li><li>Work closely with HR leadership and contribute to meaningful HR initiatives</li><li>Supportive environment with opportunities for professional growth</li><li>Consistent daytime part-time schedule</li></ul>How to ApplyPlease apply through Indeed with your resume and a cover letter (maximum one page).To help us understand how you approach research and problem-solving, please start your cover letter by briefly mentioning one HR topic you are currently interested in learning more about and why it interests you.In your cover letter, also briefly describe:<ul><li>Your experience supporting HR functions</li><li>Your familiarity with HR systems such as ADP Workforce Now</li><li>An example of a time you had to research a question or problem at work and how you determined the best solution</li></ul>Applications without a cover letter or with cover letters exceeding one page will not be considered.Pay: $25.00 per hourApplication Question(s):<ul><li>I understand that a cover letter is required for this job application?</li></ul>Experience:<ul><li>ADP Workforce Now: 1 year (Preferred)</li><li>Human Resources: 2 years (Required)</li></ul>License/Certification:<ul><li>SHRM Certified Professional (Preferred)</li></ul>Work Location: In person

HR Administrative Assistant (Part-Time)

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Reports To:
 
 HR Operations Specialist (dotted line to HRBP for governance alignment)
 
 
 
 Functional Partnership:
 
 Relevant Market / BU
 
 
 
 Function:
 
 Administration
 
 
 
 Location:
 
 Market &ndash; Location and functional agnostic collaboration support where required
 
 
 
 Grade:
 
 Hay
 
 
 
 
 
 
 Operating Context
 
 
 
 
 
 
 The Administration Assistant operates within a structured HR operating model supporting:
 
 <ul>
 <li>
 HR Operations execution
 </li>
 <li>
 Commercial and Factory administrative coordination
 </li>
 <li>
 Office and facility management
 </li>
 <li>
 Government documentation support
 </li>
 </ul>
 
 The role functions within a regulated, cost-disciplined, multi-department environment requiring:
 
 <ul>
 <li>
 High coordination discipline
 </li>
 <li>
 Documentation accuracy
 </li>
 <li>
 Facility and office control standards
 </li>
 <li>
 Confidential handling of employee data
 </li>
 <li>
 Alignment to enterprise governance and reporting systems
 </li>
 </ul>
 
 The role is an enabling function and does not carry workforce governance authority.
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 
 
 The Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations Specialist and Business Unit leadership.
 
 
 The role ensures:
 
 <ul>
 <li>
 Smooth office operations
 </li>
 <li>
 Accurate documentation handling
 </li>
 <li>
 Timely processing of administrative transactions
 </li>
 <li>
 Structured meeting and travel coordination
 </li>
 <li>
 Compliance with internal policies and regulatory requirements
 </li>
 </ul>
 
 The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 A. Administrative &amp; Office Coordination
 
 
 <ul>
 <li>
 Provide structured administrative support to BU Head, Line Managers, and Factory Team
 </li>
 <li>
 Manage office supplies, pantry, equipment inventory, and vendor coordination
 </li>
 <li>
 Raise Purchase Orders (POs), process payment requests, and maintain tracking logs (including Capex where applicable)
 </li>
 <li>
 Ensure proper documentation of approvals and audit traceability
 </li>
 </ul>
 
 
 
 
 
 B. Documentation &amp; Filing Control
 
 
 <ul>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Maintain organized, secure filing systems for administrative and HR-related documentation
 </li>
 <li>
 Ensure documentation complies with retention standards and internal policy
 </li>
 <li>
 Maintain confidentiality and data protection discipline
 </li>
 </ul>
 
 
 
 
 
 C. HR Operational Support (Overflow &amp; Structured Assistance)
 
 
 <ul>
 <li>
 Support HR Operations Specialist during high-volume periods under supervision
 </li>
 <li>
 Prepare documentation packs for onboarding and offboarding
 </li>
 <li>
 Track document collection status for payroll, visas, and insurance
 </li>
 <li>
 Coordinate logistics for recruitment interviews and onboarding sessions
 </li>
 <li>
 Ensure all support remains within approved governance frameworks
 </li>
 </ul>
 
 Local Governance Authority: HR Operations Specialist
 
 
 Central Governance Authority: Operational Excellence Manager &amp; Head of HR
 
 
 
 
 
 
 D. Travel, Meetings &amp; Time Management
 
 
 <ul>
 <li>
 Manage calendars and schedules for Line Managers where applicable
 </li>
 <li>
 Coordinate internal and external meetings; prepare rooms and documentation
 </li>
 <li>
 Record and distribute meeting minutes when required
 </li>
 <li>
 Arrange travel logistics including visas, flights, accommodation, and insurance
 </li>
 <li>
 Track expense submissions and follow-ups
 </li>
 </ul>
 
 
 
 
 
 E. Government &amp; Regulatory Documentation Support
 
 
 <ul>
 <li>
 Assist in tracking contract renewals and government documentation
 </li>
 <li>
 Maintain updated GOSI and statutory files under HR Operations guidance
 </li>
 <li>
 Support document preparation for audits or inspections
 </li>
 <li>
 Escalate compliance risks immediately to HR Operations Specialist
 </li>
 </ul>
 
 
 
 
 
 F. Facility &amp; Office Standards
 
 
 <ul>
 <li>
 Maintain office standards aligned with GHK / 5S practices
 </li>
 <li>
 Liaise with facility management for maintenance issues
 </li>
 <li>
 Ensure orderly, professional office environment
 </li>
 <li>
 Support workplace event logistics where required
 </li>
 </ul>
 
 
 
 
 
 Clear Role Boundaries
 
 
 
 This role IS:
 
 <ul>
 <li>
 Administrative and coordination support function
 </li>
 <li>
 Office and documentation control enabler
 </li>
 <li>
 Overflow support to HR Operations
 </li>
 <li>
 Service-oriented liaison
 </li>
 </ul>
 
 This role IS NOT:
 
 <ul>
 <li>
 Workforce governance authority
 </li>
 <li>
 HR decision-maker
 </li>
 <li>
 Payroll approver
 </li>
 <li>
 ER handler
 </li>
 <li>
 Compensation or talent framework owner
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Interfaces
 
 
 
 Internal
 
 <ul>
 <li>
 HR Operations Specialist (Primary Line Manager)
 </li>
 <li>
 HRBP (Governance awareness)
 </li>
 <li>
 Head of HR &ndash; enterprise direction, standards and operating model
 </li>
 <li>
 Finance &ndash; PO and payment processing
 </li>
 <li>
 Legal &ndash; documentation requests
 </li>
 <li>
 Commercial &amp; Factory teams
 </li>
 </ul>
 
 External
 
 <ul>
 <li>
 Travel agencies
 </li>
 <li>
 Government offices
 </li>
 <li>
 Facility vendors
 </li>
 <li>
 Suppliers
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 Administrative Excellence
 
 <ul>
 <li>
 Timely completion of assigned tasks
 </li>
 <li>
 PO and payment accuracy rate &ge;98%
 </li>
 <li>
 Zero penalties due to delayed visa or government processing
 </li>
 </ul>
 
 Documentation &amp; Compliance
 
 <ul>
 <li>
 Filing accuracy and audit readiness
 </li>
 <li>
 Zero lost or incomplete employee documentation
 </li>
 </ul>
 
 Service Quality
 
 <ul>
 <li>
 Meeting coordination without scheduling conflicts
 </li>
 <li>
 Positive internal service feedback
 </li>
 </ul>
 
 Facility Standards
 
 <ul>
 <li>
 GHK / 5S compliance adherence
 </li>
 </ul>
 
 
 
 
 
 Development Pathway
 
 
 
 
 
 
 Administration Assistant - HR Operations Specialist
 
 
 
 
 
 Progression requires:
 
 <ul>
 <li>
 Demonstrated accuracy and compliance discipline
 </li>
 <li>
 Strong system literacy
 </li>
 <li>
 Exposure to payroll and HRIS processes
 </li>
 <li>
 Proven confidentiality and governance mindset
 </li>
 <li>
 Basic workforce administration capability
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Martin Marietta

<div>Key Duties and Responsibilities:
Recruitment Support:
<ul><li>Post open positions, source and screen candidates.</li><li>
Schedule interviews and communicate with candidates.</li><li>
Coordinate pre-employment screenings and background checks.</li><li>
Conduct onboarding and orientation for new hires.</li><li>
Establish and maintain relationships with recruiting sources.</li></ul>
General Administrative Support:<ul><li>
Provide administrative support to the HR department, including scheduling meetings, handling correspondence, and maintaining supplies.</li><li>
Assist with HR projects and initiatives as needed.</li></ul>
HR Compliance and Reporting:<ul><li>
Assist in maintaining compliance with HR policies, procedures, and regulations.</li><li>
Prepare HR-related reports and analytics as required.</li><li>
Keep abreast of changes in employment laws and regulations.</li></ul>
Employee Relations:<ul><li>
Act as a point of contact for employee inquiries and concerns.</li><li>
Coordinate and collaborate on community outreach and volunteer efforts.</li><li>
Collaborate with site management and corporate HR for service awards, and other employee activities.</li><li>
Assist in resolving employee relations issues and conflicts.</li><li>
Facilitate communication between employees and management.</li></ul>
Benefits Administration:<ul><li>
Assist employees with benefits enrollment and inquiries.</li><li>
Coordinate with benefit providers/corporate HR and ensure timely processing of enrollments, changes, and terminations.</li><li>
Support annual benefits open enrollment processes.</li></ul>
Employee Records Management:<ul><li>
Maintain accurate and up-to-date employee records and HR databases.</li><li>
Process employee status changes, such as promotions, transfers, and terminations.</li><li>
Prepare and distribute HR-related documents, including offer letters and contracts.</li></ul>
Qualifications:<ul><li>
Bachelor's degree in Human Resources, Business Administration, or related field - preferred</li><li>
Professional certification &ndash; preferred</li><li>
3+ years previous experience in HR or administrative roles - preferred.</li><li>
Strong organizational skills with attention to detail.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proficiency in MS Office Suite and HRIS (Ulti-Pro / UKG preferred).</li><li>
Ability to handle sensitive and confidential information with discretion.</li><li>
Knowledge of employment laws and regulations is a plus.</li><li>
Must be self-driven, requiring minimum supervision</li><li>
Demonstrated collaboration skills among various departments and peer groups</li></ul><div>
Minimum Education Details</div><ul><li>
Bachelor's degree or equivalent experience</li></ul> 
Minimum Experience Required<ul><li>
2+ years related experience</li></ul> 
Knowledge, Skills, and Abilities<ul><li>
HR Best Practices</li><li>
HR Policies and Procedures</li><li>
HR Laws</li><li>
Communications</li><li>
Compensation Design</li><li>
Workers Compensation</li><li>
Microsoft Office Programs</li><li>
HRIS Systems</li><li>
Critical Thinking</li><li>
Local Tax Knowledge</li><li>
Self-starter</li><li>
Collaborative</li></ul></div>

HR Coordinator

Century Arms, Inc.

<div>Position Summary
The HR Administration Assistant provides essential administrative and clerical support to the Human Resources function, ensuring efficient daily operations, accurate recordkeeping, and compliance with company policies and employment regulations. This role serves as a frontline resource for employee inquiries and supports key HR processes including recruiting, onboarding, benefits administration, and employee lifecycle management.
Key Responsibilities
HR Administration &amp; Records Management<ul><li>
Assist in maintaining and update employee records within HRIS/HRMS systems, including new hires, terminations, job changes, benefits enrollment, performance documentation, and personal data.</li><li>
Perform routine HR administrative tasks such as filing, data entry, document preparation, correspondence, and organizing personnel files.</li><li>
Ensure accuracy, confidentiality, and compliance in all HR documentation and recordkeeping practices.</li></ul>
Recruiting &amp; Onboarding Support<ul><li>
Assist with full-cycle recruiting for exempt and non-exempt roles, including job postings, resume screening, interview scheduling, background and reference checks.</li><li>
Prepare and distribute onboarding materials and new-hire packets.</li><li>
Support new employee orientation by collecting required paperwork, coordinating system access, and answering initial questions regarding payroll, benefits, and company policies.</li></ul>
Employee Support &amp; HR Operations<ul><li>
Serve as the first point of contact for employee inquiries related to HR policies, benefits, payroll, time off, and leave programs (e.g., vacation, sick time, FMLA).</li><li>
Track time-off requests and leaves of absence, ensuring proper documentation and compliance.</li><li>
Escalate complex employee relations or compliance matters to senior HR staff as appropriate.</li></ul>
Offboarding &amp; Compliance<ul><li>
Coordinate offboarding activities including resignation processing, exit interviews, final documentation, and system access deactivation.</li><li>
Assist with HR audits, compliance reporting, and data integrity reviews.</li><li>
Prepare standard HR reports such as headcount, turnover, and compliance metrics using Excel and HR systems.</li></ul>
Projects &amp; Organizational Support<ul><li>
Support HR initiatives, projects, training sessions, employee engagement activities, and departmental meetings as assigned.</li><li>
Maintain professionalism and discretion when handling sensitive or confidential information at all times.</li></ul> 
Required Skills &amp; Qualifications
Experience &amp; Technical Skills<ul><li>
Required: Hands-on experience with ADP Workforce Now</li><li>
1&ndash;3+ years of administrative experience; prior HR or office support experience strongly preferred</li><li>
Proficiency in Microsoft Office Suite, with strong Excel skills for tracking and reporting</li><li>
Working knowledge of HR processes, employee records, and confidentiality standards</li></ul>
Core Competencies<ul><li>
Strong organizational, multitasking, and time-management skills with high attention to detail</li><li>
Excellent written and verbal communication skills with a customer-service mindset</li><li>
Ability to handle sensitive information ethically and maintain strict confidentiality</li><li>
Basic understanding of employment laws and HR compliance requirements (e.g., FMLA, ADA)</li><li>
Problem-solving skills and ability to remain composed in a fast-paced environment</li></ul>
Education<ul><li>
High school diploma or equivalent required</li><li>
Associate or bachelor&rsquo;s degree in human resources, Business Administration, or related field preferred</li></ul></div>

HR Administration Assistant

Lana Al Arab Contracting

HR Assistant (Female)We're looking for a highly organized and proactive HR Assistant to join our team in Doha, Qatar. This full-time, entry-level role is perfect for someone eager to start a career in human resources and recruitment.Responsibilities<ul><li>Support the recruitment team by posting job ads on various portals and social media platforms.</li><li>Screen resumes and conduct initial screenings to assess candidate qualifications and suitability for open positions.</li><li>Maintain and update candidate databases and assist in building a pipeline of talent for future openings.</li><li>Assist with various HR administrative tasks, including preparing documents, managing employee files, and coordinating interviews.</li><li>Provide support to the recruitment and business development teams with market mapping and candidate sourcing.</li><li>Help ensure a smooth and positive experience for candidates throughout the hiring process.</li></ul>Qualifications<ul><li>Bachelor's Degree in Human Resources, Business Administration, or a related field.</li><li>1-2 years of experience in an HR or recruiter role is preferred.</li><li>A high level of organization, with strong attention to detail and the ability to manage multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills in English are a must.</li><li>Proficiency in using ATS, MS Office, including MS Excel and MS Word.</li><li>A valid Qatar ID (QID) is required.</li><li>Immediate availability to start is essential.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have a valid QID?</li><li>Are you available to join immediately (Notice Period)?</li></ul>Location:<ul><li>Doha (Required)</li></ul>Work Location: In personApplication Deadline: 03/04/2026

HR Assistant (Female)

McKinsey & Company

<div>
 
 Who You'll Work With
 
 
 
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 
 
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 
 
 When you join us, you will have:
 
 
 <ul>
 <li>
 Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
 </li>
 <li>
 A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
 </li>
 <li>
 Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
 </li>
 <li>
 Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 In this role, you will play a key part in executing administrative processes, managing data, and ensuring seamless operations. As a highly motivated and detail-oriented administrative colleague you will provide critical support across multiple departments, including HR, Admin and Optimize.
 
 
 Your contributions will directly support our culture of excellence, continuous feedback, and professional growth, while helping to attract and develop top talent.
 
 
 Your role offers a unique opportunity to gain hands-on experience in a dynamic, fast-paced environment, while building essential skills in organization, communication, and time management.
 
 
 In this role, you will provide comprehensive administrative assistance to the HR and the Admin functions, and other departments as needed. Your responsibilities will include maintaining and updating employee records while ensuring accuracy and confidentiality, coordinating and managing complex calendars, scheduling meetings across multiple time zones and organizing and preparing for meetings, ensuring all necessary materials are available. You will also be responsible for submitting the vendor invoices and ensuring timely payment.
 
 
 Moreover, you will assist in organizing team events, workshops, and training sessions, ensure compliance with HR policies and procedures and handle sensitive and confidential information with the utmost professionalism and discretion.
 
 
 We are an equal opportunity employer committed to fostering an inclusive and accessible workplace. We believe that diverse perspectives and experiences drive innovation and success. We welcome applications from all qualified candidates and encourage persons with disabilities to apply, in line with our commitment to diversity and compliance with applicable laws.
 
 
 
 Your Qualifications and Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant work experience is required
 </li>
 <li>
 Previous experience in administrative roles, including document organization and onboarding support, is a plus
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to prioritize tasks effectively
 </li>
 <li>
 High level of professionalism and discretion when handling confidential information
 </li>
 <li>
 Attention to detail and ability to multitask in a fast-paced environment
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 </ul>
</div>

Office Services Administrator

Robert Half

<div>
 Our client in Bristol is seeking a proactive and detail-oriented Human Resources Assistant for a contract opportunity. This is an excellent role for HR professionals who thrive in dynamic environments and are eager to provide vital support to a busy HR team. Key Responsibilities: Assist with day-to-day HR administrative tasks including data entry, personnel file management, and documentation Support the onboarding and offboarding process for employees Respond to employee inquiries regarding HR policies, procedures, and benefits Maintain HR databases and ensure records are accurate and up-to-date Coordinate scheduling for interviews, meetings, and training sessions Support HR team in implementing company policies and projects
 
 Previous experience in a Human Resources or administrative support role Strong organizational and multitasking abilities Proficient with Microsoft Office (Excel, Word) and HRIS software Excellent communication and interpersonal skills High attention to detail and ability to handle confidential information
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Human Resources (HR) Assistant

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