hr administrator

Heights

HR AdministratorCairo, Egypt | Full-timeAbout the RoleWe are looking for a proactive and detail-oriented HR Administrator to manage daily HR and administrative functions. The role will support recruitment, onboarding, employee records, attendance management, office operations, and staff services.Key Responsibilities<ul><li>Oversee office setup, maintenance, and supplies.</li><li>Post job ads, screen candidates, and support recruitment and onboarding.</li><li>Maintain employee records and contracts using HR systems (Odoo HR).</li><li>Manage attendance through the fingerprint system and prepare monthly reports.</li><li>Handle petty cash, expenses, and coordination with finance.</li><li>Support medical insurance processes and employee services.</li></ul>Requirements&#10004; Bachelor&rsquo;s degree in Business, HR, or related field.&#10004; 2&ndash;4 years of HR/administration experience.&#10004; Strong organizational and multitasking skills.&#10004; Knowledge of HR systems (Odoo HR is a plus).&#10004; Proficiency in English &amp; Arabic.Job Type: Full-timeExpected Start Date: 05/10/2025

HR Administrator

Essentia Technologies (Pvt) Limited

We are looking for an HR Administrator to join our team and support the day-to-day activities of our Human Resources department.Supports human resources department in screening and vetting procedures, and employee record management. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.HR Administrator Job Duties:<ul><li>Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from third parties.</li><li>Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.</li><li>Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, and merit increases; tracking vacation, sick, and personal time.</li><li>Documents human resources actions by completing forms, reports, logs, and records.</li><li>Answer employees queries about HR-related issues</li><li>Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days, and work schedules)</li><li>Carry out all administrative functions to support the HR team including but not exclusively:</li><li>Recruitment administration from placing of adverts to appointments and references;</li><li>Employment contract compliance administration, liaison with future employees and probation monitoring in conjunction with the line manager;</li><li>Leaver administration including the recording of exit interviews;</li><li>Maintenance of personal files and filing system, electronically;</li><li>Upkeep of employee electronic records including recording and checking;</li><li>Administer criminal record checks.</li></ul>General<ul><li>To maintain own continuing professional development, keeping up to date with legal requirements and relevant HR developments.</li><li>To maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with the Data Protection Act.</li><li>To adhere to Company Health, Safety and Environmental Policy at all times.</li><li>Any other duties as required.</li></ul>Skills and Qualifications:<ul><li>Sound previous generalist experience of HR administration and collation of data for payroll</li><li>Excellent verbal, written and numeracy skills</li><li>Excellent communication skills in English</li><li>Excellent organizational skills including ability to manage time and prioritize effectively</li><li>Strong IT skills, skilled in using Microsoft Word and Excel packages and experienced in working with HR packages /databases.</li><li>Able to work independently and on own initiative within specified guidelines or processes</li><li>Well-developed interpersonal skills and able to deal with colleagues at all levels</li><li>Able to work appropriately with confidential and sensitive information</li><li>MBA HR/ Business Administration</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthAbility to commute/relocate:<ul><li>Bahawalpur: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR Administrator: 1 year (Preferred)</li></ul>Work Location: In person

Rapiscan Systems

<div>Overview:
<div>
Rapiscan Systems is a global leader in detection technology, delivering advanced inspection systems for ports, borders, military, and high-security facilities. Our innovative X-ray solutions help combat terrorism, smuggling, and trade fraud, ensuring safety and compliance worldwide.</div><div></div><div> 
Role Overview</div><div>
We are seeking a detail-oriented and proactive HR Administrator to join our HR team in the UAE. This role plays a vital part in supporting day-to-day HR operations, ensuring smooth employee experiences, and maintaining compliance with UAE labour laws. You&rsquo;ll also provide administrative support across other MEA markets, contributing to a collaborative and efficient regional HR function.</div>
Responsibilities:
<ul><li>Maintain and update employee records, including contracts, personal files, leave, and attendance.</li><li>
Draft and issue HR-related documents such as employment confirmations, salary certificates, NOCs, and visa letters.</li><li>
Manage onboarding for new hires, including induction, documentation, and coordination with IT and office setup.</li><li>
Serve as the first point of contact for employee HR queries, offering timely and professional support.</li><li>
Coordinate with the PRO for visa applications, renewals, and cancellations.</li><li>
Handle employee medical insurance applications and respond to related inquiries.</li><li>
Work closely with the finance team to ensure accurate and timely payroll processing.</li><li>
Prepare and distribute monthly payslips.</li><li>
Process HR-related invoices, ensuring proper submission, approval, and follow-up.</li><li>
Ensure compliance with UAE labour laws and internal HR policies.</li><li>
Support HR administrative tasks for other MEA markets, including documentation, payroll data, and insurance coordination.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>
Minimum 5 years of HR administration experience in the UAE; regional MEA experience is a plus.</li><li>
Solid understanding of UAE labour law; familiarity with HR practices in other MEA countries is advantageous.</li><li>
Experience with PRO services, including visa processing and government portals.</li><li>
Proficient in MS Office (Excel, Word, Outlook); HRIS experience is a bonus.</li><li>
Highly organized with strong attention to detail and the ability to manage multiple tasks across markets.</li><li>
Professional and discreet when handling sensitive</li></ul></div>

Era Projects

Job description:We are seeking a dedicated Human Resource Administrator to join our team to support our employees for a positive and healthy work environment. As a Human Resource Administrator, you will play a key role in HR functions, including recruitment, employee relations, benefits administration, fostering a culture of continuous improvement, and implementing performanceMain Responsibilities<ul><li>Onboarding new employees, assisting, and conducting new hire orientation</li><li>Assist with day-to-day HR Operations &amp; ensure that all employee records are up to date</li><li>Own admin work for operations regarding onboarding &amp; off-boarding employees</li><li>Implement HR policies throughout the organization</li><li>Process employees&rsquo; queries and respond in a timely manner</li><li>Stay up-to-date and comply with changes in labor legislation</li><li>Inform employees about additional benefits they&rsquo;re eligible for (e.g extra vacation days) and ensure employees are satisfied in their work environment</li><li>Develop HR solutions by collecting and analyzing information; and recommending courses of action</li><li>Update employee records with new hire information and/or changes in employment status</li><li>Supporting the leadership of the operations in creating a positive work environment</li><li>Maintain, monitor attendance system and prepare monthly reports</li><li>Create, maintain, and support HR calendar activities</li></ul>Requirements:<ul><li>Minimum 2-3 years of previous work experience with a background in HR systems and processes</li><li>Bachelor&rsquo;s degree in HR or any related field</li><li>Solid understanding of labor legislation and payroll process</li><li>Views HR as a customer experience center for employees</li><li>Strong understanding of the industry's best practices</li></ul>Interested Candidates can share their CV here : recruitbh24@gmail.comJob Types: Full-time, Permanent

HR Administrator - MALE

Hermès

<div></div><div><div>RESPONSIBILITIES 
</div><div></div>1. Onboarding
<ul><li>Collect and verify new joiner documents (passport, visa, photo, employee information form, Emirates ID, IBAN, etc.)
</li><li>Prepare and issue employment contracts for new joiners prior to the start date.
</li><li>Ensure the new joiner has signed all the policies and agreements prior to their start date.
</li><li>Support on coordination for the medical tests, visa stamping, and ID issuance, etc.
</li><li>Register employees with relevant authorities (e.g., MOHRE, LMRA).
</li><li>Register the required employees on the GPSSA portal
</li><li>Notify the compensation team on the new joiners for the payroll.
</li><li>Ensure all onboarding documentation is completed accurately and filed correctly.
</li></ul>2. Visa and Work Permit Support:
<ul><li>Handle visa applications, renewals, cancellations, and amendments for employees, including mission visas and temporary visas.
</li><li>Coordinate with the legal team to ensure timely processing.
</li><li>Maintain a visa tracker and ensure all work permits and visas are valid and renewed on time.
</li><li>Provide guidance and support to employees regarding visa requirements and documentation.
</li></ul>3. Employee Records &amp; Documentation
<ul><li>Maintain accurate and up-to-date employee files
</li><li>Track visa expiry, work permit renewals, ID renewals, and residency status
</li><li>Ensure confidentiality and secure storage of HR documents
</li><li>Update HR systems with updated employee data
</li><li>Maintain employee files (both physical and digital) and update HRIS with accurate information.
</li><li>4. Compliance &amp; Legal Coordination
</li><li>Ensure adherence to local labour laws and company policies
</li><li>Support audits and inspections
</li>Assist in disciplinary and grievance documentation 
<li>
</li></ul>5. Medical Insurance
<ul><li>Ensure that all new staff are enrolled in the medical insurance and collect all relevant documents
</li><li>Administer company medical insurance policies for employees and their dependents.
</li><li>Coordinate with insurance providers for new enrolments, renewals, claims and /or deletion.
</li><li>Address employee queries related to benefits and insurance coverage.
</li></ul>Ensure compliance with local regulations regarding mandatory insurance coverage.
 
 
6. HR Systems &amp; Reporting
<ul><li>Update MCH systems with employee data
</li>Generate reports on headcount, turnover, and attendance 
<li>
</li></ul><div></div><div>7. Offboarding:
</div><ul><li>Prepare the final settlement as per the local labour laws and coordinate with the leaver and the finance team to process the payment.
</li><li>Ensure timely removal of employee access to systems and retrieval of company property.
</li><li>Coordinate with Compensation and Benefits for removal of leaver from the payroll
</li><li>Maintain proper documentation of terminated employees for compliance and audit purposes.
</li><li>Support on the visa cancellation process/ transfer process.
</li><li>Support with the exit ticket booking as and when required
</li>Follow the labour laws on the offboarding, considering the notice period. 
<li>
</li></ul>8. HR Projects
<ul><li>Support HRM on projects related to onboarding, offboarding, policies and procedures
</li></ul>Support HRM on Audit and on HR System
EXPERIENCE
<ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or related field.
</li><li>2-5 years&rsquo; of Experience in HR Administration or similar role preferably in a multinational or corporate environment.
</li><li>Strong knowledge of UAE labor laws and visa regulations (if applicable)
</li><li>Experience in HR systems and processes.
</li><li>Excellent communication, organizational and multitasking skills.
</li><li>High attention to detail and ability to handle sensitive information with discretion and have the ability to multitask and work under tight deadlines.</li></ul></div>

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Onboarding
 </li>
 <li>
 Collect and verify new joiner documents (passport, visa, photo, employee information form, Emirates ID, IBAN, etc.)
 </li>
 <li>
 Prepare and issue employment contracts for new joiners prior to the start date.
 </li>
 <li>
 Ensure the new joiner has signed all the policies and agreements prior to their start date.
 </li>
 <li>
 Support on coordination for the medical tests, visa stamping, and ID issuance, etc.
 </li>
 <li>
 Register employees with relevant authorities (e.g., MOHRE, LMRA).
 </li>
 <li>
 Register the required employees on the GPSSA portal
 </li>
 <li>
 Notify the compensation team on the new joiners for the payroll.
 </li>
 <li>
 Ensure all onboarding documentation is completed accurately and filed correctly.
 </li>
 <li>
 Visa and Work Permit Support:
 </li>
 <li>
 Handle visa applications, renewals, cancellations, and amendments for employees, including mission visas and temporary visas.
 </li>
 <li>
 Coordinate with the legal team to ensure timely processing.
 </li>
 <li>
 Maintain a visa tracker and ensure all work permits and visas are valid and renewed on time.
 </li>
 <li>
 Provide guidance and support to employees regarding visa requirements and documentation.
 </li>
 <li>
 Employee Records &amp; Documentation
 </li>
 <li>
 Maintain accurate and up-to-date employee files
 </li>
 <li>
 Track visa expiry, work permit renewals, ID renewals, and residency status
 </li>
 <li>
 Ensure confidentiality and secure storage of HR documents
 </li>
 <li>
 Update HR systems with updated employee data
 </li>
 <li>
 Maintain employee files (both physical and digital) and update HRIS with accurate information.
 </li>
 <li>
 4. Compliance &amp; Legal Coordination
 </li>
 <li>
 Ensure adherence to local labour laws and company policies
 </li>
 <li>
 Support audits and inspections
 </li>
 <li>
 Assist in disciplinary and grievance documentation
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Ensure that all new staff are enrolled in the medical insurance and collect all relevant documents
 </li>
 <li>
 Administer company medical insurance policies for employees and their dependents.
 </li>
 <li>
 Coordinate with insurance providers for new enrolments, renewals, claims and /or deletion.
 </li>
 <li>
 Address employee queries related to benefits and insurance coverage.
 
 
 </li>
 </ul>
 Ensure compliance with local regulations regarding mandatory insurance coverage.
 
 
 <ul>
 <li>
 HR Systems &amp; Reporting
 </li>
 <li>
 Update MCH systems with employee data
 </li>
 <li>
 Generate reports on headcount, turnover, and attendance
 </li>
 <li>
 Offboarding:
 </li>
 <li>
 Prepare the final settlement as per the local labour laws and coordinate with the leaver and the finance team to process the payment.
 </li>
 <li>
 Ensure timely removal of employee access to systems and retrieval of company property.
 </li>
 <li>
 Coordinate with Compensation and Benefits for removal of leaver from the payroll
 </li>
 <li>
 Maintain proper documentation of terminated employees for compliance and audit purposes.
 </li>
 <li>
 Support on the visa cancellation process/ transfer process.
 </li>
 <li>
 Support with the exit ticket booking as and when required
 </li>
 <li>
 Follow the labour laws on the offboarding, considering the notice period.
 </li>
 <li>
 HR Projects
 </li>
 <li>
 Support HRM on projects related to onboarding, offboarding, policies and procedures
 
 
 </li>
 </ul>
 Support HRM on Audit and on HR System
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, or related field.
 </li>
 <li>
 2-5 years&rsquo; of Experience in HR Administration or similar role preferably in a multinational or corporate environment.
 </li>
 <li>
 Strong knowledge of UAE labor laws and visa regulations (if applicable)
 </li>
 <li>
 Experience in HR systems and processes.
 </li>
 <li>
 Excellent communication, organizational and multitasking skills.
 </li>
 <li>
 High attention to detail and ability to handle sensitive information with discretion and have the ability to multitask and work under tight deadlines.
 </li>
 </ul>
</div>

Hilton

<div>
 
 Job Purpose
 
 
 
 To ensure all team members are paid accurately and on time, while supporting hotel management in providing a safe, fun, and motivational work environment that complies with labour laws, company policies, and brand values.
 
 
 At Hilton Garden Inn Muscat, we pride ourselves on being
 
 Brighthearted
 
 meaning we go above and beyond to exceed guest expectations. By acknowledging this Job Description, you agree to embrace flexibility, multi-tasking, and role versatility whenever needed, ensuring you shine in every situation.
 
 
 
 Key Responsibilities
 
 
 
 
 General HR &amp; Administrative Duties
 
 
 
 <ul>
 <li>
 Execute duties as assigned by the Support Services Manager or General Manager.
 </li>
 <li>
 Manage the full HR administration process, covering the entire Team Member lifecycle &mdash; from recruitment to exit.
 </li>
 <li>
 Process payroll for all hotel team members, reviewing accuracy and deductions, and reporting discrepancies to the Support Services Manager.
 </li>
 <li>
 Maintain complete and up-to-date team member files, ensuring compliance with company policies, labour laws, and relevant legal regulations.
 </li>
 <li>
 Prepare manning and payroll reports.
 </li>
 <li>
 Assist in monthly, quarterly, and year-end closings, and contribute to developing the annual payroll budget and manning guides.
 </li>
 <li>
 Coordinate the performance feedback and talent management process.
 </li>
 <li>
 Ensure, in collaboration with HODs, a smooth onboarding experience for all new team members.
 </li>
 <li>
 Work closely with HODs to develop, train, and retain talent through robust training and development offerings on property.
 </li>
 <li>
 Administer QA-relevant trainings, new hire orientations (NHOs), and other mandatory brand-specific trainings.
 </li>
 <li>
 Assist GM and management in driving engagement and trust.
 </li>
 <li>
 Promote company campaigns such as Travel with Purpose, Thrive@Hilton, and Catch Me at My Best, engaging both GM and HODs.
 </li>
 <li>
 Perform additional HR or accounting duties as required.
 </li>
 <li>
 Proactively assist in operational departments when business needs arise.
 </li>
 <li>
 Act as a passionate host and role model, demonstrating HGI brand personality behaviours.
 
 
 
 </li>
 </ul>
 
 Accommodation Management
 
 
 
 <ul>
 <li>
 Allocate rooms and flats for all employees, including managing transfers.
 </li>
 <li>
 Maintain an updated accommodation list at all times and inform HR of any changes.
 </li>
 <li>
 Monitor and control electricity and water consumption, taking weekly readings.
 </li>
 <li>
 Maintain an inventory system for all items procured for accommodation.
 </li>
 <li>
 Conduct a monthly bed linen inventory.
 </li>
 <li>
 Ensure all staff facilities are maintained in good order and cleanliness.
 </li>
 <li>
 Conduct regular inspections with the Housing Supervisor.
 </li>
 <li>
 Keep staff notice boards in accommodation updated with memos and information.
 </li>
 <li>
 Implement and enforce staff housing rules and regulations.
 </li>
 <li>
 Respond promptly to crisis or emergency situations.
 </li>
 <li>
 Oversee maintenance in accommodation and address requests in a timely manner.
 </li>
 <li>
 Liaise with tenants regarding building-related issues and concerns.
 
 
 
 </li>
 </ul>
 
 Employee Relations &amp; Welfare
 
 
 
 <ul>
 <li>
 Monitor and maintain the e-hotel and employee relations budget.
 </li>
 <li>
 Manage office procedures and maintain organized filing systems.
 </li>
 <li>
 Organize staff welfare activities such as the annual party, picnics, and extra activities.
 </li>
 <li>
 Ensure contracts for Executives and Grade A staff staying outside e-hotel accommodation are up to date and renewed as needed.
 </li>
 <li>
 Handle casual staff contracts, records, attendance, and monthly reports.
 </li>
 <li>
 Ensure staff cafeteria safety and hygiene standards are maintained.
 </li>
 <li>
 Prepare housing and employee relations Capex and budget.
 </li>
 <li>
 Manage staff locker hygiene and maintenance; ensure new staff receive lockers and records are updated.
 </li>
 <li>
 Handle the employee discipline process related to e-hotel accommodation.
 </li>
 <li>
 Maintain and regularly check employee passports.
 
 
 
 </li>
 </ul>
 An HR Business Partner serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Two years in HR working within a variety of functions
 </li>
 <li>
 Proven ability to establish strong, influential relationships with all levels in an organization
 </li>
 <li>
 Demonstrated ability to think
 </li>
 <li>
 Proven ability to effectively and clearly convey ideas verbally and in writing
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Muscat Oman
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Garden Inn
 
 
 
 Job
 
 
 
 Human Resources
</div>

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