hr assistant

Four Stars Ceramic and Sanitary

About the RoleFour Stars Ceramic and Sanitary is seeking a detail-oriented and proactive HR Assistant to join our growing team in Sharjah. As a key member of our administrative department, you will provide essential support across the entire employee lifecycle, from recruitment and onboarding to payroll assistance and visa processing.If you are a highly organized professional with a passion for people and a solid understanding of UAE Labor Law, we want to hear from you.Key Responsibilities<ul><li>Recruitment Support: Post job openings, screen CVs, coordinate interviews, and maintain a pipeline of qualified candidates.</li><li>Onboarding &amp; Offboarding: Facilitate the orientation process for new hires and manage exit formalities for departing employees.</li><li>Document Management: Maintain accurate and up-to-date physical and digital employee records (passports, visas, Emirates IDs, and contracts).</li><li>Visa &amp; PRO Coordination: Assist in the processing of employment visas, renewals, and cancellations in compliance with UAE regulations.</li><li>Payroll &amp; Attendance: Monitor daily attendance, manage leave requests, and assist the Finance department with monthly payroll preparation via WPS.</li><li>Employee Relations: Act as a first point of contact for employee inquiries regarding company policies and benefits.</li><li>Compliance: Ensure all HR activities align with the latest UAE Labor Law and MOHRE guidelines.</li></ul>Requirements<ul><li>Experience: Minimum 1&ndash;2 years of HR or administrative experience in the UAE.</li><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Skills:</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong communication skills in English (Arabic or Hindi/Urdu is a significant plus).</li><li>Familiarity with UAE Labor Law and visa processing procedures.</li><li>Attributes: Exceptional organizational skills, ability to handle confidential information with discretion, and a professional demeanor.</li></ul>Job Details<ul><li>Location: Sharjah, UAE.</li><li>Job Type: Full-time.</li><li>Schedule: Standard office hours (Day shift).</li><li>Salary: Competitive, based on experience.</li></ul>Why Join Us?At Four Stars Ceramic and Sanitary, we value integrity and hard work. You will be joining a stable, reputable company in the heart of Sharjah&rsquo;s trading hub, offering a professional environment where your contributions directly impact our operational success.To Apply: Please submit your updated CV and a brief cover letter outlining your relevant experience in the UAE. or WhatsAap @+971 502561990Work Location: In person

HR Assistant

new state facility management 

We are currently looking for a Timekeeper / HR Assistant with excellent experience to join our team.Requirements:<ul><li>Minimum 3&ndash;5 years of experience as a Timekeeper and HR Assistant.</li><li>Strong knowledge of attendance management, timesheets, and payroll support.</li><li>Experience in HR administration, employee documentation, and record keeping.</li><li>Good knowledge of Qatar Labour Law and HR procedures.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to work independently and under pressure.</li><li>Valid Qatar Driving License is an advantage.</li></ul>Responsibilities:<ul><li>Maintain daily attendance and timesheets.</li><li>Coordinate with site supervisors regarding manpower records.</li><li>Assist in payroll preparation and leave management.</li><li>Maintain employee files and HR documentation.</li><li>Support recruitment, onboarding, and other HR administrative activities.</li><li>Prepare reports and ensure accurate employee records.</li></ul>Interested candidates are invited to send their updated CV to nssqafco@gmail.com with the subject line: Application &ndash; Timekeeper / HR Assistant.Pay: QAR10.00 - QAR100.00 per monthWork Location: In person

Timekeeper / HR Assistant

SMART HARMONY

<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Excellent communication, organization, and problem-solving skills.</li><li>Knowledge of relevant HR laws and rules.</li><li>Proficiency in Microsoft Office Suite and HRIS systems.</li><li>Ability to run and manage the HR department on a day-to-day basis.</li><li>Update and keep track of employee records.</li><li>Handle paperwork for new hires, firings, transfers, etc.</li><li>Maintain accurate records of employee attendance and timekeeping.</li><li>Manage the employee performance review process.</li><li>Help with recruitment activities like job postings, interviews, and onboarding.</li><li>Develop and implement strategies for employee retention and engagement.</li><li>Act as a liaison between the company and external HR vendors.</li><li>Stay up-to-date on HR trends, industry regulations, and best practices.</li><li>Provide guidance and advice to management and other staff on HR matters.</li><li>Organize and facilitate training programs and workshops.</li><li>Conduct exit interviews whenever necessary.</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Requirement:<ul><li>Proven experience as an administrative assistant, hr assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li></ul>Job Type: PermanentExperience:<ul><li>administrative assistant: 3 years (Required)</li></ul>Work Location: In person

Admin/HR Assistant

Verdugo Strategies LLC

<div>SUMMARY
Verdugo Strategies is a progressive campaign consulting organization whose mission is to collaborate with our clients to empower people who are working to create a better world through civic engagement, community mobilization, and strategic advocacy. Our past work has included presidential campaigns, key US Senate and Gubernatorial elections, and important issue-based advocacy efforts to create positive, progressive change.
The HR Assistant provides crucial administrative, logistical, and data entry support to the HR Director during a high-volume election cycle ending December 31, 2026. This temporary role assists with day-to-day employee lifecycle tasks, HRIS updates, onboarding coordination, and recordkeeping across multiple entity programs for temporary full-time field organizers, part-time canvassers, and support staff.
REPORTING &amp; ROLE PURPOSE
Reporting directly to the HR Director, the HR Assistant serves as administrative support for the Operations Department. This role ensures backend HR processes run smoothly, employee files remain compliant, and candidate and employee inquiries are routed efficiently
ESSENTIAL DUTIES AND RESPONSIBILITIES
? HRIS &amp; Employee File Management: Maintain, audit, and update confidential personnel files in Paylocity and electronic archives. Assist with uploading documents, tracking completion of required forms, and maintaining accurate employee records across all client entities.
? Onboarding &amp; Lifecycle Logistics: Coordinate administrative tasks for hiring, onboarding, and offboarding. Assist with preparing offer letters, set up new hires in Paylocity, track completion of I-9 forms and tax documents, and distribute initial onboarding materials.
? Payroll &amp; Benefits Support: Assist the HR Director and other Operations Department Staff with pre-payroll administrative tasks, including auditing timesheets, tracking missing employee information, and organizing payroll documentation to meet tight deadlines. Provide basic assistance to employees regarding Paylocity portal access and standard benefits inquiries.
? Compliance &amp; Training Tracking: Monitor completion rates for mandatory employee trainings and compliance policies across field and support staff. Send reminders to staff and escalate overdue compliance items to the HR Director.
? Administrative &amp; Adaptive Support: Answer routine HR inquiries, manage incoming operations communications, assist with scheduling, and support special projects as requested by the HR Director or Operations leadership.
SUCCESS CRITERIA<ul><li>Data Integrity &amp; Accuracy: Maintains a near-zero error rate in Paylocity data entry, filing systems, and timesheet audits. Demonstrates proactive follow-up to resolve data discrepancies quickly.</li><li>Resolution &amp; Turnaround Speed: Responds to standard administrative or employee inquiries within 24 hours. Ensures 100% of onboarding documentation is collected prior to an employee&rsquo;s start date.</li><li>High Integrity &amp; Discretion: Acts with strict confidentiality, honesty, and professional ethics when handling sensitive personnel data and wage information.</li><li>Solutions-Oriented Initiative: Demonstrates ability to manage tight deadlines independently, flags administrative gaps to the HR Director early, and proposes straightforward solutions.</li></ul>
QUALIFICATIONS
Required Knowledge, Skills, Abilities, and Qualifications<ul><li>Demonstrated commitment to progressive causes and enthusiasm for working in a fast-paced environment.</li><li>Strong interest in creating and maintaining a positive work environment and resolving interpersonal matters.</li><li>High proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office, and web-based tools.</li><li>Exceptional organizational skills and high attention to detail when managing records and numbers.</li><li>Proven ability to handle confidential information with utmost discretion and professional ethics.</li></ul>
Preferred Experience
? At least 1 year of administrative, operational, or HR support experience (internships and campaign operations experience qualify).
? Prior experience using Paylocity or a similar HRIS platform.
? Previous experience working within progressive political campaigns, non-profits, or community organizations.
Mandatory Requirements
? Communication Tools: Must have easy access to a reliable laptop, smartphone, and a stable internet connection for regular professional communication and performing duties.
WORK ENVIRONMENT
This role operates in a remote workspace, with possible travel to on-site dynamic field office environments and in various community settings. It requires the ability to work long hours and/or weekends, especially during peak campaign phases.
PHYSICAL REQUIREMENTS
The employee must be able to sit for periods of data entry and stand for extended periods during remote trainings and/or performing the duties of this position. While performing the duties of this job, the employee is regularly required to use a computer and/or smartphone and participate in frequent voice or video calls.
EMPLOYMENT PRACTICES
At Verdugo Strategies, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race; color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law.
 DEADLINE 
This posting will remain active until the applicant pool is filled. Candidates are strongly encouraged to apply as soon as possible.</div>

2026 Temporary HR Assistant

Najma Alsama Technical Services LLC

About UsWe are a Dubai-based fit-out and renovation contractor specializing in high-end villa, apartment, office, and commercial renovation projects across the UAE. Our company has a team of 35+ skilled professionals, an in-house joinery workshop, and a fleet of pickup trucks, passenger vans, and a coaster to support our daily operations. We are committed to delivering quality workmanship, efficient project execution, and exceptional customer service.We are looking for a proactive, organized, and detail-oriented Admin &amp; HR Executive to manage our day-to-day administration and HR operations.Key Responsibilities<ul><li>Manage daily office administration and ensure smooth office operations.</li><li>Maintain employee records, personal files, contracts, and HR documentation.</li><li>Handle recruitment activities, including job postings, CV screening, interview scheduling, onboarding, and employee induction.</li><li>Coordinate visa processing, Emirates ID applications, medical appointments, labour and immigration documentation.</li><li>Maintain staff attendance, leave records, overtime, and payroll-related information.</li><li>Coordinate with PROs, government authorities, and external service providers.</li><li>Maintain company documentation, licenses, insurance policies, and renewal schedules.</li><li>Administer company accommodation, transportation, and fleet records, including vehicle registration, insurance, servicing, Salik, and maintenance schedules.</li><li>Coordinate with project managers, the joinery workshop, suppliers, and clients on administrative matters.</li><li>Prepare letters, reports, meeting minutes, and other business correspondence.</li><li>Maintain filing systems and ensure confidentiality of company and employee information.</li><li>Support management with general administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of UAE experience in Administration and HR.</li><li>Experience in the construction, fit-out, or renovation industry is preferred.</li><li>Good knowledge of UAE Labour Law and HR best practices.</li><li>Experience with visa processing, employee onboarding, and HR administration.</li><li>Proficiency in Microsoft Office, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Employment Visa.</li><li>Medical Insurance.</li><li>Annual Leave and other benefits as per UAE Labour Law.</li><li>Professional and supportive working environment.</li><li>Opportunity to grow with a fast-growing fit-out and renovation company.</li></ul>Work Location: Dubai, UAE (On-site)Pay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you work in a construction/renovation or fit-out company in Dubai, UAE?</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Admin & HR Assistant

HERMANN FORWARDING

<div>About the Role:
The HR /Payroll Assistant in the Transportation and Warehousing industry plays a crucial role in supporting the human resources department to ensure smooth and efficient HR operations. This position is responsible for assisting with recruitment processes, maintaining employee records, and facilitating communication between management and staff. The HR Assistant helps implement HR policies and procedures that comply with industry regulations and company standards. By managing administrative tasks and supporting employee relations initiatives, this role contributes to a positive workplace environment and operational excellence. Ultimately, the HR Assistant helps the organization attract, retain, and develop talent critical to the success of transportation and warehousing operations across the United States.
Minimum Qualifications:<ul><li>
High school diploma or equivalent required; Associate&rsquo;s degree in Human Resources, Business Administration, or related field preferred.</li><li>
At least 3-4 years of experience in an administrative or HR support role.</li><li>
Basic knowledge of HR principles, employment laws, and best practices.</li><li>
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Strong organizational skills and attention to detail.</li></ul>
Preferred Qualifications:<ul><li>
Experience working in the transportation, logistics, or warehousing industry.</li><li>
Familiarity with HR information systems (HRIS) ADP and applicant tracking systems (ATS)</li><li>
Excellent interpersonal and communication skills to effectively interact with employees at all levels.</li><li>
Ability to handle sensitive information with discretion and maintain confidentiality.</li></ul>
Responsibilities:<ul><li>
Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews.</li><li>
Maintain and update employee records in HR databases ensuring accuracy and confidentiality.</li><li>
Support onboarding activities for new hires, including preparing documentation and facilitating orientation sessions.</li><li>
Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.</li><li>
Prepare HR reports and assist with payroll processing and benefits administration as needed.</li><li>
Ensure compliance with federal, state, and local employment laws and regulations relevant to the transportation and warehousing industry.</li><li><div>
Enter and track garnishments, ensure deductions are active and inactive upon completion</div></li><li><div>
Updating employee addresses, tax withholding forms, and tax withholdings</div></li><li><div>
Tracking employee status changes</div></li><li><div>
Tracking payroll corrections</div></li><li><div>
Responding to routine payroll question ( PTO balances, copy of paystub/W2, pay date inquiries)</div></li><li><div>
Organizing payroll files for audits</div></li><li><div>
Maintain a daily issue log</div></li><li><div>
Publish weekly payroll reports for Managers</div></li></ul>
Skills:
The HR/Payroll Assistant utilizes strong organizational and communication skills daily to manage multiple administrative tasks efficiently and support employee relations. Proficiency in Microsoft Office enables the creation and maintenance of accurate records, payroll reports, and correspondence. Knowledge of HR principles and employment laws ensures compliance and helps in addressing employee inquiries effectively. Additionally, interpersonal skills are essential for fostering positive interactions with candidates, employees, and management, contributing to a collaborative and supportive workplace culture.</div>

HR / Payroll Assistant

Bella Baby Photography

<div>We are seeking a part-time remote HR recruiting assistant with a strong focus on recruiting and talent acquisition. This role is responsible for proactively sourcing qualified candidates and building talent pipelines through social media, job boards, referrals, and other creative recruiting methods. 
 
Responsibilities<ul><li>Source and identify qualified candidates through social media, job boards and other recruiting platforms.</li><li>Post and maintain job openings on JazzHR.</li><li>Review resumes and applications to identify qualified candidates.</li><li>Conduct initial candidate outreach and phone screenings.</li><li>Maintain regular communication with hiring managers regarding staffing needs and candidate status.</li><li>Maintain applicant tracking systems.</li><li>Support additional HR projects and administrative tasks as needed.</li></ul> 

Qualifications 
<ul><li>Previous recruiting, talent acquisition or HR experience preferred.</li><li>Strong knowledge of social media recruiting (Facebook, LinkedIn, Instagram, Indeed, etc).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to multitask and manage multiple open positions simultaneously.</li><li>Experience using Google sheets and Microsoft Excel.</li><li>Comfortable working independently.</li><li>Experience with photography a plus but not required.</li></ul> 
To learn more about Bella Baby Photography, please visit our website at www.bellababyphotography.com. 

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HR Recruiting Assistant

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