hr coordinator

Tek-It Home Technology Solutions

Job Overview TEK-IT is a fast-growing smart home and electrical integration company looking for a highly organized and proactive Operations &amp; HR Coordinator.This role is responsible for managing inbound communication, coordinating schedules, supporting employees, and helping build internal systems that keep the company running smoothly.This is not a passive admin role&mdash;we are looking for someone who takes ownership, solves problems, and keeps things moving.Responsibilities<ul><li>Answer and route inbound calls (sales vs service)</li><li>Schedule service calls, consultations, and internal meetings</li><li>Maintain accurate notes and customer records (CRM)</li><li>Assist with employee onboarding and HR coordination</li><li>Manage calendars and ensure scheduling accuracy</li><li>Coordinate company events and travel logistics</li><li>Organize documents and internal systems</li><li>Assist in building and maintaining SOPs</li></ul>Qualifications<ul><li>Strong communication skills (phone, email, in-person)</li><li>Highly organized and detail-oriented</li><li>Able to multitask in a fast-paced environment</li><li>Reliable and consistent</li><li>Proactive problem solver</li></ul>Compensation &amp; Growth<ul><li>$16&ndash;$19/hour (depends on experience)</li><li>Clear path for advancement into operations or management roles</li><li>Hands-on training and development</li></ul>Application InstructionsTo be considered, you must complete the following Indeed DM:<ul><li>Submit your resume</li><li>Answer this question:</li></ul>&ldquo;Describe a time you had multiple responsibilities at once. How did you stay organized and ensure nothing fell through the cracks?&rdquo;<ul><li>Include the phrase &ldquo;TEK-IT Ops Coordinator&rdquo; in the first line of your response</li></ul>***Applications that do not follow the above instructions will not be considered.***Pay: $16.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Work Location: In person

Operations & HR Coordinator

Planned Parenthood

Why Planned Parenthood?
 
Working at Planned Parenthood Great Northwest, Hawai’i, Alaska, Indiana, Kentucky is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work.
 
In healthcare services, this means a commitment to providing the absolute best in patient care and education. Our exceptional health center staff drives our mission forward by upholding our acclaimed customer service & confidentiality standards, and working to create a safe, judgement-free space for anyone seeking Planned Parenthood services.
 
About our HR Operations Specialist position
 
The HR Operations Coordinator supports the day-to-day execution of human resources operations by ensuring accurate administrative processes, compliant recordkeeping, and consistent coordination across HR systems. This position serves as a critical operational support to payroll processing, employee data management, and HR compliance activities, and serves as the initial point of support for human resources related support tickets.
 The HR Operations Coordinator is highly detail-oriented, process driven, and trusted to handle highly confidential information with discretion. This role backs up payroll functions, audits and reporting, and ensures HR documentation is accurate, complete, compliant and well maintained in accordance with legal and organizational requirements.
 
What will you be doing!
 
Key Responsibilities: 
Payroll, Timekeeping Support & Backup
 <ul>
<li>Serve as back up for bi-weekly payroll processing, ensuring accuracy and timelines when Payroll Specialist is unavailable.</li>
<li>Update employee payroll records and perform calculations, including but not limited to: rate of pay, bonuses and other forms of compensation, union dues, time-of-balances, final payouts.</li>
<li>Assist with resolving discrepancies in coordination with Payroll Specialist and managers.</li>
<li>Collaborate with the Payroll Specialist and Benefit Specialist to ensure accurate employee including timesheets, tax withholdings and benefit deductions.</li>
<li>Run payroll and union reports on a monthly and/or quarterly cadence, as applicable, and distribute to internal stakeholder(s).</li>
</ul>
HR Operations & Administrative
 <ul>
<li>Serve as the primary coordinator for HR operational processes including onboarding, offboarding, employee status changes and personnel file maintenance.</li>
<li>Conduct and coordinate the I-9 verification process including timely completion, document review, reverification, record retention and monthly audit.</li>
<li>Maintain accurate and up-to-date employee records in the HRIS and personnel files in compliance with record retention and accreditation requirements.</li>
<li>Prepare HR correspondence, reports, and documentation as needed.</li>
<li>Coordinate and create the internal HR newsletter including drafting content, gathering updates from HR and leadership, and employee resources in a clear and engaging format.</li>
<li>Send new hires Acclimation Survey and separating employees Exit Interview.</li>
<li>Facilitate employee recognition initiatives, including coordinating recognition activities, tracking milestones, and supporting engagement and morale efforts across the organization.</li>
<li>Organize and track HR related invoices for review and approval.</li>
<li>Other duties as assigned.</li>
</ul>
Employee Support & HR Ticket Requests
 <ul>
<li>Monitor and respond to incoming HR Tier 1 support requests via the HR ticketing system and shared inbox.</li>
<li>Route requests to appropriate HR teams members and track resolution timelines.</li>
<li>Identifying recurring issues and escalate to HR leadership, as needed.</li>
</ul>
Minimum Qualifications: 
<ul>
<li>High School Diploma, GED, or equivalent.</li>
<li>A minimum of 2 years of directly related experience.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>Experience with Dayforce</li>
</ul>
Salary Range: 
Hawaii: $23.99 - $ 39.98 hourly
 Alaska: $25.32 - $42.20
 Indiana, Kentucky, Idaho: $22.65 - $37.76
 Washington: $26.65 - $44.42
 
Position Type: 
Full-time
 This position is a union position.
 
Benefits Eligibility: 
This position is eligible for PPGNHAIK benefits. As part of our total compensation, we provide a comprehensive benefits plan including medical, dental and vision plans, retirement, paid time off, short and long-term disability and life insurance. For additional information about our benefits program, please send an email to hre.contacts@ppgnhaik.org.
 
Other Information: 
All new hires are strongly recommended to have the COVID-19 vaccination, including boosters. All new hires hired between September and April must present proof of receiving a current flu shot.
 What we expect from you.
 <ul>
<li>That you adhere to our code of conduct, policies, procedures, and protocols.</li>
<li>That you always demonstrate a high degree of professionalism.</li>
<li>That you always support and model our customer service standards.</li>
<li>That you value continuous learning and seek ongoing training and development.</li>
</ul>
Our commitment to diversity: 
At PPGNHAIK, we’ve outlined our priorities and goals as we continue to cultivate and promote a diverse, equitable, & inclusive culture that champions dignity, care, and respect, and where employees feel welcomed and motivated to do their best. These priorities reflect our promise to support programs and initiatives that promote continuous learning and organizational development and discussions on DEI topics; provide internal developmental opportunities; and assess what more we can do to nurture a supportive and equitable work environment.
 Equal Employment Opportunity
 PPGNHAIK is an Equal Opportunity Employer. Equal Opportunity will be provided to all employees and applicants for employment on the basis of their ability and competence without unlawful discrimination on the basis of their race, color, ethnicity, national origin, gender, gender identity, gender expression, sexual orientation, religion, protected veteran status, marital status, age, disability, or any other status protected by applicable state or federal law.

HR Operations Specialist (WA)Human Resources

BluestoneLogic

<div>BluestoneLogic is seeking a People Operations &amp; Office Manager to own the day-to-day employee experience, support recruiting coordination, and ensure our office runs smoothly.
This role sits at the center of the company&mdash;working across hiring, onboarding, employee support, and office operations.
We partner with Insperity (PEO) for HR infrastructure (payroll, benefits, compliance), so this role focuses on execution, coordination, and employee experience, not heavy HR policy design.<h3 class="jobSectionHeader">
Key Responsibilities</h3><h4 class="jobSectionHeader">
People Operations &amp; Recruiting</h4><ul><li>
Own onboarding from offer acceptance through Day 1</li><li>
Serve as the primary point of contact for employee questions and support</li><li>
Coordinate with Insperity on HR processes (benefits, compliance, etc.)</li><li>
Manage recruiting coordination:<ul><li>
Schedule interviews</li><li>
Communicate with candidates</li><li>
Ensure a smooth and professional candidate experience</li></ul></li><li>
Support hiring managers throughout the recruiting process</li><li>
Maintain accurate employee records and HR systems</li><li>
Assist with performance cycles and employee lifecycle processes</li></ul><h4 class="jobSectionHeader">
Office Operations</h4><ul><li>
Manage day-to-day office logistics (supplies, vendors, workspace)</li><li>
Coordinate new hire setup (workspace, equipment, access)</li><li>
Plan and support team events and culture initiatives</li><li>
Maintain a clean, organized, and efficient office environment</li></ul><h4 class="jobSectionHeader">
Administrative Support</h4><ul><li>
Provide scheduling and coordination support as needed</li></ul><h4 class="jobSectionHeader">
How You Work</h4><ul><li>
Operate using checklists, trackers, and systems to stay organized</li><li>
Follow through consistently and ensure tasks are completed</li><li>
Proactively follow up with team members and leadership to keep work moving</li><li>
Take ownership of ensuring nothing falls through the cracks</li><li>
2&ndash;5 years of experience in People Operations, HR coordination, recruiting coordination, or office management</li></ul><ul><li>
Strong organizational skills and attention to detail</li><li>
Excellent communication and interpersonal skills</li><li>
Proactive, resourceful, and execution-oriented</li><li>
Comfortable handling sensitive information with discretion</li><li>
Ability to manage multiple priorities in a fast-paced environment</li></ul></div>

People Operations & Office Manager

National Geographic Society

<div>
 
 
 How You&rsquo;ll Contribute
 
 
 
 
 The Human Resources (HR) team works to find, grow, and retain talent and build the NGS community by designing strategies that enhance employee culture. As the National Geographic Society (NGS) prepares for the landmark 2026 opening of the Museum of Exploration (MOE), the HR team is expanding to support a rapidly growing workforce.
 
 
 Reporting to the Senior HR Business Partner (Sr. HRBP), the HR Specialist provides essential client support and tactical execution for the Campus &amp; Experiences and Legal &amp; Business Affairs divisions. This role serves as a foundational support to the Sr. HRBP, supporting a client base of approximately 350 employees. The Specialist handles day-to-day HR inquiries, manages the worker lifecycle in Workday, and assists with high-impact projects that ensure the HR function is positioned to support a world-class visitor-centric operation.
 
 
 
 Your Impact
 
 
 
 
 Responsibilities Include
 
 
 
 
 Client Support &amp; Operational Excellence (45%)
 
 
 
 <ul>
 <li>
 Communication Channel Management: Monitor activity coming through the dedicated HRBP email and Slack channel from staff within the C&amp;E and Legal &amp; Business Affairs divisions and provide support as appropriate. Serve as the primary initial point of contact for day-to-day inquiries from the frontline and shift-base workforce.
 </li>
 <li>
 Policy Guidance: Provide timely and accurate responses to standard inquiries regarding the interpretation and application of Human Resources policies and procedures.
 </li>
 <li>
 Lifecycle Management: Manage Workday transactions for the full employee lifecycle, including promotions, job changes, anniversary tracking, contingent worker oversight, and temporary staff requests.
 </li>
 <li>
 Onboarding &amp; Offboarding: Coordinate introductory meetings, assist with the delivery of new hire orientations, and manage the end-to-end offboarding process, to include conducting exit interviews and identifying and tracking organizational trends.
 </li>
 <li>
 Compliance &amp; Reporting: Accurately process unemployment claims and new hire DC reporting.
 
 
 
 </li>
 </ul>
 
 Strategic Support &amp; Engagement (30%)
 
 
 
 <ul>
 <li>
 Leadership &amp; Engagement Initiatives: Provide administrative and logistical support for HRBP divisional leadership programs and help coordinate intentional employee engagement activities, such as Connection Days and the HRBP Forum.
 </li>
 <li>
 Retention Framework: Support the Sr. HRBP by executing a formalized stay &amp; exit interview process for frontline staff to proactively identify and address concerns that may impact staff retention.
 </li>
 <li>
 Summer Internship Program: Provide critical support to the organization's Summer Internship Program, including school outreach, advertising through the Handshake platform, planning programmatic events, managing website updates, and acting as a liaison with Technology, Security, and Payroll teams. Manage the administrative lifecycle by entering positions in Workday and reviewing departmental requests.
 
 
 
 </li>
 </ul>
 
 
 Special Projects &amp; Tactical Partnership (25%)
 
 
 
 
 <ul>
 <li>
 Sr. HRBP Partnership: Manage complex calendar logistics for the Sr. HRBP, including scheduling check-ins, divisional introductions, and follow-up communications post-training or orientation.
 </li>
 <li>
 Risk Mitigation &amp; Support: Assist the Sr. HRBP with maintaining divisional documentation, help draft separation agreements for legal review, and serve as an on-the-ground point of contact to identify emerging team needs.
 </li>
 <li>
 Presentation Development: Create high-quality, professional slide decks and communications for leadership briefings, workshops (e.g., CliftonStrengths), and other reports.
 </li>
 <li>
 Project Support: Support the Sr. HRBP with research for special projects and administrative tasks related to internal investigations.
 
 
 
 </li>
 </ul>
 
 
 What You'll Bring
 
 
 
 
 
 Minimum Education Required
 
 
 
 Bachelor&rsquo;s degree in Human Resources, Business, Sociology, Psychology, or a related field. Relevant military experience and training in personnel management, administration, or leadership may be considered in lieu of a degree.
 
 
 
 Minimum Years And Type Of Experience
 
 
 
 3+ years of progressively successful experience in Human Resources or a related field. Experience as a military non-commissioned officer (NCO) or officer with a focus on personnel actions, unit administration, or human capital is highly encouraged and will be counted toward years of experience.
 
 
 
 
 Necessary Knowledge and Skills
 
 
 
 
 <ul>
 <li>
 Ethical Mindset: Must maintain strict confidentiality and demonstrate a strong ethical foundation regarding payroll, benefits, and sensitive employee data.
 </li>
 <li>
 Communication &amp; Urgency: Stellar organizational and interpersonal skills with the ability to work with a customer-first mindset and a high sense of urgency.
 </li>
 <li>
 Collaboration: A highly collaborative spirit with the ability to be a representative for the HR team.
 </li>
 <li>
 Regulatory Knowledge: Working knowledge of federal, state (DC), and local employment laws and regulations.
 
 
 
 </li>
 </ul>
 
 Desired Qualifications
 
 
 
 <ul>
 <li>
 Technical Skills: Proficiency with HRMS platforms; Workday experience is highly desirable.
 </li>
 <li>
 Problem Solving: Ability to solve a range of straightforward problems by analyzing solutions through standard procedures.
 </li>
 <li>
 Operational Sector Experience: Prior experience supporting a non-exempt, frontline, or visitor-centric workforce.
 
 
 
 </li>
 </ul>
 
 
 Supervision
 
 
 
 
 No direct reports.
 
 
 
 Salary Information
 
 
 
 The National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar-sized nonprofit organizations.
 
 
 The salary range for this position accounts for a wide range of factors including but not limited to organizational need; specific skill sets; experience and training; certifications; and more. At the National Geographic Society, individuals are typically hired at or near the starting point of the salary range for their role, and compensation decisions are dependent on the facts and circumstances of each case.
 
 
 The salary range for this position is $76,000.00 - $80,000.00.
 
 
 In addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave; 12 paid holidays and a paid winter break between December 25 and 31 (May not apply to all roles that are required to work during high volume seasons or essential workers. Please check with the hiring manager for confirmation.); paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development opportunities; Lifestyle Spending Account; pet adoption assistance and insurance; pre-tax transportation benefits with a generous employer subsidy; employer-paid life insurance and disability benefit; and a variety of National Geographic discounts and perks.
 
 
 
 Job Designation
 
 
 
 Resident - Our Resident category recognizes that certain staff need to be physically present at Base Camp to do their work. Some Resident staff must be at Base Camp every day to do their jobs, while others may only need to be physically present onsite some of the time to meet looming deadlines or to get work done and may require a unique schedule. As such, this category has been revised to provide maximum flexibility depending on what&rsquo;s required for each individual role. The days Resident staff come into the office will be determined by their teams and workflow, and they should work with their supervisors to determine their specific schedule. And throughout the year, their schedule may be adjusted based on cyclical work cycles, deadlines, and/or ebbs and flows of work.
 
 
 
 Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.
 
 
 
 
 W
 
 
 e encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization.
 
</div>

Human Resources Specialist

Fix 'ur Cat (501.c3 registered as Low Cost Spay Neuter Washington County Inc.)

Job Title: Administrative Assistant/Human ResourceJob Summary: Join our dynamic team as a Administrative Assistant where you will play a pivotal role in providing exceptional administrative support and customer service to our clients. We are seeking a detail-oriented individual with a passion for organization and excellent communication skills to ensure the smooth operation of our high paced office.Responsibilities: - Greet and assist visitors in a professional and friendly manner - Answer and direct phone calls promptly and efficiently - Manage incoming and outgoing mail and packages - Schedule appointments and work with the vet tech team to maintain calendars - Assist with basic bookkeeping tasks - Coordinate meetings and events, including event planning tasks - Perform general clerical duties, such as filing, scanning, producing surgery paperwork - Support office management in various administrative tasks - Introduce new hires to benefits &amp; maintain employee handbookQualifications: - Proven experience in the veterinary field is advantageous - Strong computer literacy - Experience with social media &amp; constant contact - Familiarity with office management procedures and basic accounting principles is a plus - Excellent organizational skills with the ability to prioritize tasks effectively - Exceptional communication skills, both written and verbal - Ability to work independently as well as part of a team - Familiarity with human resource development, and administrationIf you love animals, and would enjoy being part of the team that provides low cost care for them; can multi-task; are a self starter; and have a passion for providing top-notch administrative support, we invite you to apply for this exciting opportunity. Join our team and contribute to our success by ensuring the efficient operation of our office.Job Type: Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li></ul>People with a criminal record are encouraged to applyExperience:<ul><li>Customer service: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Washington, PA 15301 (Required)</li></ul>Work Location: In person

Administrative Assistant/Human Resources

Archdiocese of Washington

<div>The Social Justice Coordinator will serve as an assistant to the Social Justice Director, aiding in every way possible in developing and coordinating the Social Justice &amp; Community Service Ministries, helping in the carrying out of his leadership and pastoral duties. He/She will seek to use his/her passion for service, personal gifts and technical skills for the benefit of the Church by contributing to the Social Justice Ministry&rsquo;s effectiveness to contribute to the growth of the parishioner-volunteers and respond to the needs of those in the parish and surrounding community.

Responsibilities

Communicate with volunteers, staff, and parishioners regarding Social Justice Ministry activities and events to answer questions and disseminate information.

Meet weekly with Social Justice Director.

Attend staff meetings to discuss Social Justice Ministry efforts and concerns; participate in reviewing general matters regarding the parish.

Participate and contribute at Social Justice Committee meeting and ministry subcommittee meetings. If unable to attend, send notes to Co-chairs and conduct follow-up communication.

Facilitate coordination with Social Justice Committee chairs and ministry leaders.

Compile and store records and information of Social Justice Ministry activities and transactions.

Track expenses for ministry budget &ndash; all budget spending, including Emergency Assistance, Special Funds, and Monday Ministry.

Track donations, both monetary and in-kind, for all ministries and drives.

Type, format, proofread, and edit correspondence and other documents exchanged with volunteers, donors, and other groups we partner with.

Prepare, collect, and review bulletin/e-letter and pulpit announcements.
Support Communications Staff with social media and website content regarding Social Justice efforts/activities.

Prepare sign-up sheets, signs, flyers, and programs for activities/events.

Prepare ministry calendar of events.

Maintain and update contact information of volunteers, businesses, families and individuals that participate or benefit from Social Justices programs and activities.

Answer correspondence, phone calls, emails, and prepare outgoing mail.

Take part in the Monday Morning Ministry, supporting volunteers and coordinators, while also getting to know our guests.

Keep inventory of supplies for the Monday Ministry, ESL &amp; SSL, and Adopt-a-Family programs and place orders when necessary.

Work with volunteers to maintain upkeep of Monday Morning Ministry supply and storage closets (restock, organize, donate unusable items).

Respond to financial/resources assistance calls providing information and referrals for social agencies and services.

Assess emergency financial assistance requests by meeting with individuals who ask for emergency assistance from the parish. Work with Catholic Charities&rsquo; Parish Partners Program. Maintain files and records of assistance.

Respond to the &ldquo;knock on the door&rdquo; when walk-in visitors come to the rectory in person seeking assistance.

Attend Cathedral events/liturgies that staff are required to serve in.

Maintain periodically vigilance in the Cathedral for a safe environment.

Assist the Director of Social Justice in planning and participating in youth retreats.

Collaborate and support the Hispanic Ministry Coordinator when needed.

Expectations
The Social Justice Coordinator will be proficient in the use of standard office tools: computer, copy machine, fax, email, etc. He/She will demonstrate organizational skills, as well as an ability to relate well with a diversity of people: staff, volunteers, parishioners, and visitors.

He/She will be a person who possesses a general understanding of the social teachings of the Church and is committed to them; shows special concern for the poor, the homeless, immigrants, the vulnerable, and the marginalized.

It is strongly preferred that the Social Justice Coordinator be fully bilingual Spanish and be willing to work occasional evenings and weekends.

 Please forward your resume and letter of interest to: rjameson@stmatthewscathedral.com</div>

Social Justice Coordinator - St. Matthew's Cathedral - Washington DC

The Aspen Institute

<div>ABOUT US 
 
The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society&rsquo;s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners. 
OFFICE OF INSTITUTIONAL ADVANCEMENT 
 
The Institute&rsquo;s Office of Institutional Advancement (OIA) is a central division focused on Institute-wide donor and prospect engagement. Areas of practice include principal and major gift fundraising, corporate and foundation relations, annual giving and membership programming through the Institute&rsquo;s Aspen Society, planned giving, trustee engagement, major events, stewardship, research, gift accounting, and advancement communications. 
 
ABOUT THIS ROLE 
 
The Advancement Coordinator will support the organization&rsquo;s enterprise-wide individual and organizational fundraisers. In this role, the Coordinator will spend approximately 70% of their time providing support to the Major &amp; Principal Gifts team, with the remaining 30% supporting the Corporate &amp; Foundation Relations team.
The Coordinator will help create materials to prepare and support frontline fundraisers in their identification, cultivation, solicitation, and stewardship of donors, including meeting and event materials, gift agreements, and invoices. The Coordinator will assist in tracking information about donors and prospects in the CRM database. Additionally, the Coordinator will provide some support for donor events and internal meetings. 
 
As the Institute is in the midst of a large-scale fundraising campaign, it is integral that the Advancement Coordinator exhibit strong organizational ability, professionalism, attention to detail, and prioritization skills in a rapidly moving environment. 
 
This role will report to the Senior Manager of Philanthropic Operations, and work directly with the Senior Directors of both Major &amp; Principal Gifts and Corporate &amp; Foundation Relations, gaining exposure to the fundraising cycle for both individuals and organizations. The salary range for this position is $55,000 - $63,000. The expectation is for this role to be based in our Washington, D.C. office, and the person to be in the office in keeping with Institute policy, currently a minimum of two times a week. 
 
WHAT YOU WILL DO
Data Management
<ul><li>Serve as the liaison between the Major &amp; Principal Gifts/Corporate &amp; Foundation Relations teams and the Advancement Operations team, requesting research, materials, reports, and other relevant information on behalf of Major &amp; Principal Gifts and Corporate &amp; Foundation Relations.</li>
<li>Work closely with both Major &amp; Principal Gifts and Corporate &amp; Foundation Relations teams to translate the needs of frontline fundraisers into actionable requests for the Operations team.</li>
<li>Prepare materials received from the Operations team, such as donor and prospect reports, for use and review by frontline fundraisers, senior Institute leaders, and external stakeholders.</li>
<li>Responsible for reviewing donor recognition listings for Major &amp; Principal Gifts and Corporate &amp; Foundation Relations teams.</li>
<li>Assist with tracking and supporting portfolio management for both Major &amp; Principal Gifts and the Corporate &amp; Foundation Relations teams.</li>
<li>Responsible for entering and tracking data in the CRM on behalf of the Major &amp; Principal Gifts and Corporate &amp; Foundation Relations teams, including updating biographical and donor-related information and logging interactions for the Senior Director, Principal Gifts, when appropriate in conjunction with the Advancement Operations team.</li>
</ul>
Event Support
<ul><li>Support the Major &amp; Principal Gifts and Corporate &amp; Foundation Relations teams in creating meeting and event briefs to be used both internally and externally for donors.</li>
<li>Working in conjunction with the Special Events team, assist with donor events and functions for both Major &amp; Principal Gifts and Corporate &amp; Foundation Relations, including tracking RSVPs, logistical support, correspondence with attendees, and staffing events as appropriate.</li>
</ul>
Donor Management Support
<ul><li>Responsible for the administrative actions related to gift agreements and invoices for Major &amp; Principal Gifts and Corporate &amp; Foundation Relations.</li>
<li>Responsible for collecting materials needed for donor cultivation, which includes interacting regularly with both OIA team members and colleagues across the Institute.</li></ul> 
WHAT YOU NEED TO THRIVE
<ul><li>BA degree and 1 year of relevant experience required.</li>
<li>Proficiency with Microsoft Excel in a professional environment including sorting, filtering, curating, and drawing conclusions from data sets, as well as an interest in learning fundraising-specific applications.</li>
<li>Experience with CRM database management, especially Salesforce, preferred.</li>
<li>Highly motivated, adaptable professional who can work comfortably in a high-paced and detail-oriented team environment.</li>
<li>Excellent interpersonal skills and experience working with organizational leaders. Ability to represent the Institute to high-level donors in a positive, knowledgeable, and professional manner.</li>
<li>Excellent administrative and organizational skills, with an emphasis on time-management, attention to detail, and the ability to organize and implement various activities within a deadline-driven environment.</li>
<li>Strong writing and proofreading skills.</li>
<li>Ability to work with data to identify trends and opportunities.</li>
<li>Keen sense of personal integrity and discretion with handling sensitive information.</li>
<li>Interest in fundraising, current events, and trends and ideas related to the Institute's work and mission.</li>
<li>Proficiency with Microsoft Office, including Outlook and Word.</li></ul> 
 
ADDITIONAL INFORMATION 
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.</div>

Advancement Coordinator

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