hr operations assistant

Debevoise & Plimpton LLP

<div><h1 class="jobSectionHeader">HR OPERATIONS ASSISTANT, LEAVE ADMINISTRATION 
Human Resources Department</h1>
 
Debevoise &amp; Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking an HR Operations Assistant with a primary focus on the administration and coordination of employee leaves of absence across the Firm&rsquo;s U.S. offices.
 
This is a non-exempt position that provides administrative and operational support related to medical leave, Paid Family Leave (PFL), and other leave of absence processes. This is an excellent opportunity for a professional seeking to develop experience within a collaborative and service-oriented environment. The position is hybrid and requires regular in-office presence. 
 
RESPONSIBILITIES INCLUDE but are not limited to:
<ul><li>Assist with the administration and coordination of employee leaves of absence, including medical, (FMLA), and state (PFL) programs.</li>
<li>Prepare, process, and maintain leave documentation, medical certifications, and claim forms, ensuring compliance with applicable laws, firm policies, and required timelines.</li>
<li>Coordinate leave administration processes across the Firm&rsquo;s multiple U.S. office locations.</li>
<li>Track requests and manage documentation, communications, and deadlines.</li>
<li>Ensure completed forms and documentation are properly submitted to relevant internal stakeholders and external administrators.</li>
<li>Maintain accurate and confidential employee leave records in accordance with firm policies and legal requirements.
</li><li>Assist with leave data entry, document preparation, and records management.</li>
<li>Provide general administrative support to and assist with departmental initiatives, projects, and additional duties as assigned.
</li></ul><h2 class="jobSectionHeader">Qualifications:</h2>
<ul><li>Bachelor&rsquo;s degree or equivalent administrative experience preferred.</li>
<li>Exceptional attention to detail and accuracy.
</li><li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong organizational and time management skills with the ability to manage multiple priorities in a deadline-driven environment.
</li><li>Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe/PDF tools.</li>
<li>Excellent written and verbal communication skills.</li>
</ul>
 
Preferred Qualifications:
<ul><li>Experience working in a law firm, professional services, or a service-oriented environment.</li>
<li>Experience supporting leave administration, benefits administration, including FMLA, state Paid Family Leave (PFL), disability leave, or related employee leave processes strongly preferred.
</li><li>Experience working with an HRIS systems; Workday preferred but not required.
</li><li>Multi-state leave administration exposure or supporting employees across multiple office locations is a plus.</li>
</ul>
 
<div></div>Debevoise &amp; Plimpton LLP is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law. 
XJ6</div>

HR Operations Assistant

Genpact

<div><div><div>Ready to shape the future of work? 
At Genpact, we don&rsquo;t just adapt to change&mdash;we drive it. AI and digital innovation are redefining industries, and we&rsquo;re leading the charge. Genpact&rsquo;s AI Gigafactory, our industry-first accelerator, is an example of how we&rsquo;re scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to agentic AI, our breakthrough solutions tackle companies&rsquo; most complex challenges. 
If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that&rsquo;s shaping the future, this is your moment. 
Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally. Through our deep business knowledge, operational excellence, and cutting-edge solutions &ndash; we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation, our teams implement data, technology, and AI to create tomorrow, today. Get to know us at genpact.com and on LinkedIn, X, YouTube, and Facebook. 
Inviting applications for the role of HR operations - Assistant Manager&ndash; English-Hybrid Cairo 
This is an office-based role, with the possibility of transitioning to a hybrid work model after the first year. 
The Assistant HR Operations Manager supports the delivery of accurate, timely, and compliant payroll operations. This role oversees defined payroll processes, ensures data integrity, and contributes to continuous improvement initiatives. It acts as a key point of coordination between payroll teams, HR, and internal stakeholders, while escalating complex matters to the Payroll Manager as needed. 
Responsibilities 
<ul><li>Oversee day‑to‑day payroll processing activities for assigned employee groups or regions.</li><li>Validate payroll inputs, including attendance, variable pay, deductions, and employee master data changes.</li><li>Ensure timely execution of payroll cycles and system updates.</li><li>Review payroll outputs to confirm accuracy before final approval by the Payroll Manager.</li><li>Maintain payroll records and ensure proper documentation of transactions.</li><li>Ensure payroll activities adhere to statutory requirements, company policies, and audit standards.</li><li>Support audit preparation by providing required documentation and responding to routine queries.</li><li>Monitor compliance with local legislation and flag risks or required updates to the Payroll Manager</li><li>Maintain data accuracy within payroll systems, including SAP Payroll.</li><li>Identify system issues or enhancement opportunities and raise them for evaluation.</li><li>Prepare standard payroll reports, including earnings summaries, tax reports, and leave balances.</li><li>Support reconciliation activities related to payroll, taxes, and contributions.</li></ul>
Qualifications we seek in you! 
Minimum Qualifications 
<ul><li>Bachelor&rsquo;s degree preferably in Accounting, Business Administrations or related HR fields.</li><li>Minimum years of experience in HR / Payroll operations.</li><li>SAP Payroll experience is essential</li><li>English Proficiency (B2 Level).</li></ul></div><div>
Preferred Qualifications/ Skills 
<ul><li>Experience working in a multinational&rsquo;s environment.</li><li>Strong interpersonal and communication skills.</li><li>Previous engagement in process enhancement and automation.</li></ul> 
Why join Genpact? 
<ul><li>Be a transformation leader &ndash; Work at the cutting edge of AI, automation, and digital innovation</li><li>Make an impact &ndash; Drive change for global enterprises and solve business challenges that matter</li><li>Accelerate your career &ndash; Get hands-on experience, mentorship, and continuous learning opportunities</li><li>Work with the best &ndash; Join 140,000+ bold thinkers and problem-solvers who push boundaries every day</li><li>Thrive in a values-driven culture &ndash; Our courage, curiosity, and incisiveness - built on a foundation of integrity and inclusion - allow your ideas to fuel progress</li></ul>
Come join the tech shapers and growth makers at Genpact and take your career in the only direction that matters: Up. 
Let&rsquo;s build tomorrow together. 
 
Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation. 
Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.</div></div> 
JobAssistant Manager
Primary LocationEgypt-Cairo
ScheduleFull-time
Education LevelBachelor's / Graduation / Equivalent
Job PostingMar 3, 2026, 10:38:37 AM
Unposting DateApr 2, 2026, 1:29:00 PM
Master Skills ListOperations
Job CategoryFull Time</div>

HR operations - Assistant Manager – English - Hybrid Cairo

CAPSA Engineering & Contracting LLC

Position: HR Assistant &ndash; Operations Location: Abu Dhabi, UAEExperience: 1&ndash;3 Years Experience in relevant field.We are hiring an HR Assistant &ndash; Operations with strong hands-on experience in MS Office, especially Advanced Excel. The role involves HR record keeping, MIS reporting, coordination and operational support.Key Responsibilities<ul><li>Maintain records as per requirements and HR documentation</li><li>Prepare MIS reports using Advanced Excel.</li><li>Support in HR Operations.</li><li>Coordinate with departments/sites for HR processes.</li></ul>Requirements<ul><li>1&ndash;3 years of HR operations/admin experience</li><li>Strong MS Office or Advanced Excel skills (mandatory)</li><li>Good record-keeping and coordination skills</li><li>Detail-oriented and organized.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

HR Assistant

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Reports To:
 
 HR Operations Specialist (dotted line to HRBP for governance alignment)
 
 
 
 Functional Partnership:
 
 Relevant Market / BU
 
 
 
 Function:
 
 Administration
 
 
 
 Location:
 
 Market &ndash; Location and functional agnostic collaboration support where required
 
 
 
 Grade:
 
 Hay
 
 
 
 
 
 
 Operating Context
 
 
 
 
 
 
 The Administration Assistant operates within a structured HR operating model supporting:
 
 <ul>
 <li>
 HR Operations execution
 </li>
 <li>
 Commercial and Factory administrative coordination
 </li>
 <li>
 Office and facility management
 </li>
 <li>
 Government documentation support
 </li>
 </ul>
 
 The role functions within a regulated, cost-disciplined, multi-department environment requiring:
 
 <ul>
 <li>
 High coordination discipline
 </li>
 <li>
 Documentation accuracy
 </li>
 <li>
 Facility and office control standards
 </li>
 <li>
 Confidential handling of employee data
 </li>
 <li>
 Alignment to enterprise governance and reporting systems
 </li>
 </ul>
 
 The role is an enabling function and does not carry workforce governance authority.
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 
 
 The Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations Specialist and Business Unit leadership.
 
 
 The role ensures:
 
 <ul>
 <li>
 Smooth office operations
 </li>
 <li>
 Accurate documentation handling
 </li>
 <li>
 Timely processing of administrative transactions
 </li>
 <li>
 Structured meeting and travel coordination
 </li>
 <li>
 Compliance with internal policies and regulatory requirements
 </li>
 </ul>
 
 The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 A. Administrative &amp; Office Coordination
 
 
 <ul>
 <li>
 Provide structured administrative support to BU Head, Line Managers, and Factory Team
 </li>
 <li>
 Manage office supplies, pantry, equipment inventory, and vendor coordination
 </li>
 <li>
 Raise Purchase Orders (POs), process payment requests, and maintain tracking logs (including Capex where applicable)
 </li>
 <li>
 Ensure proper documentation of approvals and audit traceability
 </li>
 </ul>
 
 
 
 
 
 B. Documentation &amp; Filing Control
 
 
 <ul>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Maintain organized, secure filing systems for administrative and HR-related documentation
 </li>
 <li>
 Ensure documentation complies with retention standards and internal policy
 </li>
 <li>
 Maintain confidentiality and data protection discipline
 </li>
 </ul>
 
 
 
 
 
 C. HR Operational Support (Overflow &amp; Structured Assistance)
 
 
 <ul>
 <li>
 Support HR Operations Specialist during high-volume periods under supervision
 </li>
 <li>
 Prepare documentation packs for onboarding and offboarding
 </li>
 <li>
 Track document collection status for payroll, visas, and insurance
 </li>
 <li>
 Coordinate logistics for recruitment interviews and onboarding sessions
 </li>
 <li>
 Ensure all support remains within approved governance frameworks
 </li>
 </ul>
 
 Local Governance Authority: HR Operations Specialist
 
 
 Central Governance Authority: Operational Excellence Manager &amp; Head of HR
 
 
 
 
 
 
 D. Travel, Meetings &amp; Time Management
 
 
 <ul>
 <li>
 Manage calendars and schedules for Line Managers where applicable
 </li>
 <li>
 Coordinate internal and external meetings; prepare rooms and documentation
 </li>
 <li>
 Record and distribute meeting minutes when required
 </li>
 <li>
 Arrange travel logistics including visas, flights, accommodation, and insurance
 </li>
 <li>
 Track expense submissions and follow-ups
 </li>
 </ul>
 
 
 
 
 
 E. Government &amp; Regulatory Documentation Support
 
 
 <ul>
 <li>
 Assist in tracking contract renewals and government documentation
 </li>
 <li>
 Maintain updated GOSI and statutory files under HR Operations guidance
 </li>
 <li>
 Support document preparation for audits or inspections
 </li>
 <li>
 Escalate compliance risks immediately to HR Operations Specialist
 </li>
 </ul>
 
 
 
 
 
 F. Facility &amp; Office Standards
 
 
 <ul>
 <li>
 Maintain office standards aligned with GHK / 5S practices
 </li>
 <li>
 Liaise with facility management for maintenance issues
 </li>
 <li>
 Ensure orderly, professional office environment
 </li>
 <li>
 Support workplace event logistics where required
 </li>
 </ul>
 
 
 
 
 
 Clear Role Boundaries
 
 
 
 This role IS:
 
 <ul>
 <li>
 Administrative and coordination support function
 </li>
 <li>
 Office and documentation control enabler
 </li>
 <li>
 Overflow support to HR Operations
 </li>
 <li>
 Service-oriented liaison
 </li>
 </ul>
 
 This role IS NOT:
 
 <ul>
 <li>
 Workforce governance authority
 </li>
 <li>
 HR decision-maker
 </li>
 <li>
 Payroll approver
 </li>
 <li>
 ER handler
 </li>
 <li>
 Compensation or talent framework owner
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Interfaces
 
 
 
 Internal
 
 <ul>
 <li>
 HR Operations Specialist (Primary Line Manager)
 </li>
 <li>
 HRBP (Governance awareness)
 </li>
 <li>
 Head of HR &ndash; enterprise direction, standards and operating model
 </li>
 <li>
 Finance &ndash; PO and payment processing
 </li>
 <li>
 Legal &ndash; documentation requests
 </li>
 <li>
 Commercial &amp; Factory teams
 </li>
 </ul>
 
 External
 
 <ul>
 <li>
 Travel agencies
 </li>
 <li>
 Government offices
 </li>
 <li>
 Facility vendors
 </li>
 <li>
 Suppliers
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 Administrative Excellence
 
 <ul>
 <li>
 Timely completion of assigned tasks
 </li>
 <li>
 PO and payment accuracy rate &ge;98%
 </li>
 <li>
 Zero penalties due to delayed visa or government processing
 </li>
 </ul>
 
 Documentation &amp; Compliance
 
 <ul>
 <li>
 Filing accuracy and audit readiness
 </li>
 <li>
 Zero lost or incomplete employee documentation
 </li>
 </ul>
 
 Service Quality
 
 <ul>
 <li>
 Meeting coordination without scheduling conflicts
 </li>
 <li>
 Positive internal service feedback
 </li>
 </ul>
 
 Facility Standards
 
 <ul>
 <li>
 GHK / 5S compliance adherence
 </li>
 </ul>
 
 
 
 
 
 Development Pathway
 
 
 
 
 
 
 Administration Assistant - HR Operations Specialist
 
 
 
 
 
 Progression requires:
 
 <ul>
 <li>
 Demonstrated accuracy and compliance discipline
 </li>
 <li>
 Strong system literacy
 </li>
 <li>
 Exposure to payroll and HRIS processes
 </li>
 <li>
 Proven confidentiality and governance mindset
 </li>
 <li>
 Basic workforce administration capability
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Dreamport

<div>
 
 
 We&rsquo;re Hiring! | Talent Operations Assistant
 
 
 
 📍Alexandria, Egypt | 100% Onsite
 
 
 
 
 
 Are you looking to grow your career in a collaborative environment? This opportunity might be for you!
 
 
 
 
 
 
 About the Role
 
 
 
 We are looking for a detail-oriented, proactive person to support our operations, with a strong focus on administrative processes and data management.
 
 
 
 
 
 
 Requirements
 
 
 
 🔹English
 
 level B2
 
 .
 
 
 🔹
 
 1 year of experience
 
 in HR processes.
 
 
 🔹️Direct experience in HR Operations or HRIS is a plus.
 
 
 🔹️Experience in
 
 database management.
 
 
 
 🔹️Proficient in Microsoft Office tools, especially
 
 Excel.
 
 
 
 🔹️Intermediate Excel level required.
 
 
 🔹️Strong attention to detail.
 
 
 🔹️Excellent
 
 communication skills
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 ✅Organize and manage freelancers&rsquo; records.
 
 
 ✅Assist in the contracting and onboarding process.
 
 
 ✅Maintain accurate and up-to-date agents&rsquo; records, including personal information, contracts, and evaluations.
 
 
 ✅Support exit interviews and complete termination documentation.
 
 
 ✅Perform additional tasks as assigned by the HR team.
 
 
 
 
 
 🔎
 
 What We&rsquo;re Looking For ?
 
 
 <ul>
 <li>
 Proactive and improvement‑oriented mindset
 </li>
 <li>
 Team player
 </li>
 <li>
 Detail‑oriented and quality‑driven
 </li>
 <li>
 Fast learner and adaptable
 </li>
 <li>
 Flexible and organized
 </li>
 </ul>
 
 
 
 
 🕒
 
 Work Modality &amp; Schedule
 
 
 
 📍Fully onsite &ndash; Alexandria
 
 
 Monday to Friday | 10:00 AM &ndash; 7:00 PM
 
</div>

Talent Operations Assistant

Greenstar Social Marketing Pakistan

Maintain and update employee records and HR databases.<ul><li>Assist with onboarding and offboarding documentation and processes.</li><li>Assist in daily HR operations to ensure smooth and efficient departmental functioning.</li><li>Collecte &amp; verify employees documents.</li><li>Assist in compliance, statutory filings and audit documentation.</li><li>Address routine HR queries and escalate when required.</li><li>Perform other HR operational tasks assigned.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

HR Intern

National Institute of Blood Diseases & Bone Marrow Transplantation Lahore

Key Responsibilities:<ul><li>Assist in HR Operations and Payroll activities, Preparing Letters, and day to day HR Functions.</li><li>Maintain employee records and HR databases</li><li>Maintain employee Personal Files records</li><li>Assist in preparing HR-related reports and documents</li><li>Participate in performance management and HR compliance activities</li><li>Support HR team with administrative tasks and Employee filing.</li></ul>Requirements:<ul><li>Must be a BBA (Bachelor of Business Administration) with relavant subjects</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>Self starter with a &quot;Can Do&quot; attitude</li></ul>Job Types: Full-time, Internship Contract length: 3 monthsPay: From Rs40,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

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