administration assistant ( uae national )

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administration assistant ( uae national ) Jobs in Dubai

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human resources administrator

Iran Zamin Restaurant

Job Description:We are seeking a dedicated and experienced HR Administrator to join our dynamic restaurant business with four branches across Dubai. The ideal candidate will manage HR functions, support BOD and administrative tasks, and ensure smooth HR operations across all locations.Recruitment and Onboarding:<ul><li>Manage job postings, candidate screening, and interview scheduling.</li><li>Conduct interviews, assist with selection, and prepare onboarding and off boarding materials.</li><li>Organize orientation sessions for new hires and ensure they are well-integrated into the team.</li></ul>Employee Records Management:<ul><li>Maintain accurate and up-to-date employee records and HR databases.</li><li>Ensure all employee documentation is complete and stored securely.</li><li>Manage attendance and leave records, including sick leave, vacation, and other absences.</li></ul>Payroll and Benefits Administration:<ul><li>Assist in the preparation of payroll, ensuring timely and accurate processing.</li><li>Handle employee benefits administration, including health insurance, end-of-service benefits, and other entitlements.</li><li>Address and resolve payroll discrepancies and employee queries regarding compensation and benefits.</li></ul>Employee Relations:<ul><li>Act as a point of contact for employees regarding HR policies, procedures, and programs.</li><li>Support the resolution of employee issues and conflicts in a fair and consistent.</li><li>Foster a positive work environment through effective communication and employee engagement initiatives.</li></ul>Compliance and Policy Management:<ul><li>Ensure compliance with UAE labor laws and company policies.</li><li>Assist in developing and implementing HR policies and procedures.</li><li>Conduct regular audits of HR practices to ensure compliance and efficiency.</li></ul>Training and Development:<ul><li>Organize training sessions and track employee development needs.</li><li>Support career development and succession planning initiatives.</li></ul>Performance Management:<ul><li>Assist in the implementation and management of performance appraisal systems.</li><li>Track and document employee performance and support managers in addressing performance issues.</li><li>Facilitate feedback and coaching sessions.</li></ul>Administration:<ul><li>Handle day-to-day administrative tasks</li><li>Oversee the work permit process, including applications, renewals, and ensuring compliance with legal requirements.</li><li>Coordinate vehicle management, including scheduling maintenance, tracking usage, and ensuring all vehicles are in compliance with company policies.</li><li>Process and manage bill payments, ensuring timely and accurate payment of invoices and expenses.</li><li>Assist with other administrative tasks as delegated by the General Manager, supporting various business operations as needed.</li></ul>Qualifications and Skills:- Bachelor's degree in Human Resources, Business Administration, or a related field.- Minimum of 3-5 years of HR experience, preferably in the hospitality or restaurant industry.- Strong knowledge of UAE labor laws and regulations.- Excellent communication and interpersonal skills.- Proficiency in MS Office Suite and HR software.- Ability to handle confidential information with integrity and professionalism.- Strong organizational skills and attention to detail.- Ability to multitask and work effectively in a fast-paced environment.- Fluency in English.How to Apply:Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications to HR@iranzamin.ae.Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>can you join immediately?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>HR Admin: 2 years (Required) - F&amp;B</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per month

HR & Admin Assistant

Bayut.com

<div>
 
 Bayut &amp; dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.
 
 
 As part of Dubizzle Group, we are alongside some of the strongest classified brands in the market. With a collective strength of 5 brands, we have more than 123 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As the HR Administrator, your primary focus is to support the HR Operations team with a primary focus on visa processing, medical administration and monthly payroll.
 
 
 
 In this role, you will:
 
 
 
 
 Visa Management
 
 
 <ul>
 <li>
 Primary Administrator/Point of Contact for Freezone visa applications and renewals;
 </li>
 <li>
 Coordinate and manage the process of the visa applications for local and international hires;
 </li>
 <li>
 Support the relocation process for international hires by providing fully comprehensive visa-related support and guidance;
 </li>
 <li>
 Monitor visa expiration dates and initiate renewals in a timely manner;.
 </li>
 <li>
 Coordinate with SHR advisors and assist in processing visa cancellation documentation as per UAE labour law;
 </li>
 <li>
 Liaise with government authorities and external bodies as required;
 </li>
 <li>
 Stay updated on changes in visa regulations to ensure ongoing compliance;
 </li>
 <li>
 Provide support to Company PRO with other mainland visa activities
 </li>
 </ul>
 
 
 Group Medical Insurance
 
 
 <ul>
 <li>
 Primary Administrator/Point of Contact for the Group Medical Insurance scheme;
 </li>
 <li>
 Manage enrolments and deletions of employees and employee dependents in a timely manner;
 </li>
 <li>
 Serve as the main point of contact for employee medical insurance enquiries and issues, ensuring they are dealt with promptly;
 </li>
 <li>
 Request letters from the insurance broker on the Employee's behalf;
 </li>
 <li>
 Collaborate closely with the insurance broker to obtain pre-approvals and streamline the processing of claims;
 </li>
 <li>
 Verify medical insurance invoices and coordinate payment with the Finance department
 </li>
 </ul>
 
 
 Payroll
 
 
 <ul>
 <li>
 Provide ongoing support to the UAE Payroll Specialist and act as Payroll Specialist in their absence;
 </li>
 <li>
 Maintain accurate payroll records and process earnings and deductions efficiently;
 </li>
 <li>
 Address payroll-related inquiries and discrepancies promptly and professionally;
 </li>
 <li>
 Ensure timely and accurate payment to employees
 </li>
 </ul>
 
 
 Other Responsibilities
 
 
 <ul>
 <li>
 Adhere to a 24/48-hour response time for various documentation requests, including, but not limited to, salary certificates, NOCs, and salary transfer letters;
 </li>
 <li>
 Generate Employment Contracts for signature from relevant parties;
 </li>
 <li>
 Provide monthly reports to the Finance department, including closing expenses &amp; reimbursements;
 </li>
 <li>
 Maintain accurate records in BambooHR and file and archive documents systematically, ensuring proper organisation and accessibility;
 </li>
 <li>
 Adhoc reporting requests as and when required.
 </li>
 
 
 
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Graduate Degree or diploma in HR (Optional)
 </li>
 </ul>
 <ul>
 <li>
 3 - 5 years of experience in HR function
 </li>
 <li>
 Administrative experience in medium to large companies
 </li>
 <li>
 Knowledge of HR systems and processes
 </li>
 <li>
 Proficient in GSuite
 </li>
 <li>
 BambooHR &amp; Sage experience preferable
 </li>
 <li>
 Exceptional timekeeping and planning skills
 </li>
 <li>
 Highly proficient in spoken and written English
 </li>
 <li>
 Strong communication skills to work with all levels of seniority internally &amp; externally
 </li>
 <li>
 Excellent coordination and organisation skills
 </li>
 <li>
 Ability to prioritise work requirements
 </li>
 <li>
 Highly motivated, professional, creative, proactive, and able to work independently and cooperatively in a diverse group
 </li>
 <li>
 Hands-on attitude and the ability to thrive in a fast-paced environment
 </li>
 <li>
 Take pride in your work and have fun doing it
 </li>
 <li>
 Must display resilience and a focus on continuous improvement
 </li>
 <li>
 A proactive approach to finding solutions
 </li>
 
 
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Multicultural environment with over 50 different nationalities
 </li>
 <li>
 Competitive Tax-free Salary
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Annual Air Ticket Allowance
 </li>
 <li>
 Employee discounts at multiple vendors across the emirates
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development
 </li>
 </ul>
 
 Bayut &amp; dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 #UAEBayut
 
</div>

HR Administrator

Great Win Fire & Safety

Position - HR &amp; Admin ExecutiveLocation - DubaiDriving License - Valid UAE Driving License will have added advantagesJoining - ImmediateNote - Valid Own Visa / Spouse Visa will be given first preferencesWhatsApp CVs - +971 586478125Email - Sales@greatwints.comKey Responsibilities &amp; Duties<ul><li>Employee Lifecycle &amp; Records: Managing employee files, onboarding/offboarding, and processing visa applications, renewals, and medical insurance.</li><li>Compliance &amp; Labor Law: Ensuring strict compliance with UAE Labor Law regarding contracts, WPS (Wage Protection System) payroll, and, in some cases, PRO (Public Relations Officer) tasks.</li><li>HR Administration: Processing leave, attendance, payroll data, and issuing employee documents like salary certificates and NOCs.</li><li>Recruitment Support: Posting job ads, screening CVs, and coordinating interviews.</li><li>Office Administration: Assisting with general office operations, supplies, and staff queries. Indeed +6</li></ul>Requirements &amp; Skills<ul><li>Experience: 2-4 years in similar roles, with knowledge of local labor regulations.</li><li>Technical Skills: Proficiency in MS Office (Excel, Word) and experience with HRIS/HRMS software.</li><li>Soft Skills: Strong organizational, time-management, and communication skills.</li><li>Education: Bachelor's degree in Human Resources or a related field.</li></ul>Job Type: Full-timePay: Up to AED3,000.00 per month

HR & Admin Executive

CP Pumps & Systems FZE

What You&rsquo;ll Do<ul><li>Implement HR strategies and initiatives that align with our exciting business goals.</li><li>Keep HR policies, systems, and processes relevant, effective, and employee-friendly.</li><li>Maintain accurate and up-to-date employee records in the HR Management System.</li><li>Drive the digital transformation of HR processes to improve efficiency and service for employees.</li><li>Manage compensation, benefits, leaves, and recognition programs to support and reward our team.</li><li>Lead the recruitment process from start to finish, ensuring every new hire feels welcomed and valued.</li><li>Plan and deliver learning and development programs to help employees grow and achieve their potential.</li><li>Manage a performance appraisal system that encourages high performance and celebrates achievements.</li><li>Develop career progression pathways and succession plans to support growth within the company.</li><li>Create a monthly HR dashboard for Management.</li><li>Organize team events to build morale, engagement, and a sense of community.</li><li>Manage RFQs and tenders received, coordinating responses as needed.</li><li>Collaborate with Operations, Sales, and Accounts teams with their Administrative requirements.</li><li>Ensure all HR activities are compliant with internal policies and government regulations.</li><li>Support other administrative tasks with a proactive, solution-oriented approach.</li><li>Support accounts-related functions: AP and AR, coordinating closely with the Chief Accountant as required.</li><li>Support contracts administration by preparing agreement letters, coordinating and tracking contract documentation, maintaining accurate records, and communicating effectively with vendors and overseas agents to ensure smooth execution and follow-up.</li></ul>About You<ul><li>Bachelor&rsquo;s degree or higher in HR Management, Business Studies/Administration/Management, or a related field.</li><li>4+ years of experience managing HR initiatives including recruitment, onboarding, learning &amp; development, compensation &amp; benefits, and employee engagement.</li><li>Strong communication and interpersonal skills, with the ability to collaborate effectively at all levels, and across all subsidiaries.</li><li>Highly organized, detail-oriented, and able to manage multiple priorities independently.</li><li>Proven ability to build and maintain positive relationships both internally and externally.</li><li>Self-motivated, with excellent problem-solving skills and initiative.</li><li>Proficient in IT database management and Excel.</li></ul>Why You&rsquo;ll Love This Role<ul><li>You will join a team that values your ideas and contributions.</li><li>You will play a key role in shaping the future of HR in a growing, dynamic company.</li><li>You will work in a supportive and collaborative environment that encourages growth.</li><li>You will make a real impact everyday and see the results of your work.</li></ul>Job Type: Full-timeJob Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR Generalist / HR Administrator: 4 years (Required)</li></ul>

HR and Admin Officer

Align Staffing Solutions

We are hiring a proactive HR Admin professional to join our team.Key Responsibilities:<ul><li>Handle HR functions including recruitment, hiring, onboarding, and employee relations.</li><li>Support procurement and accounting tasks.</li><li>Liaise with vendors, suppliers, and handle logistics.</li><li>Serve as the main contact point for all HR and administrative matters within the department.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Requirements:<ul><li>Fluent in English and Arabic, both written and verbal.</li><li>2-3 years UAE experience mandatory.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office and HR tools.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li></ul>Benefits: Competitive package with standard benefits in line with UAE Labour Law.Please send your updated CV to lisa@alignmanpower.com with the subject line &quot;HR Admin - Arabic Speaker&quot;Job Type: Full-timePay: AED7,500.00 - AED10,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your earliest availabilty to start if selected?</li></ul>

HR Admin Officer- Arabic Speaker

ABCL Safety Consultants

Job Title: AdministratorCompany: ABCL Safety Consultants Location: Dubai, UAE Job Type: Full-timeJob DescriptionABCL Safety Consultants is looking for a reliable and well-organized Administrator to support our day-to-day office operations. The ideal candidate should be proactive, detail-oriented, and capable of handling administrative tasks independently in a fast-paced environment.Key Responsibilities<ul><li>Manage daily administrative and office operations</li><li>Handle emails, phone calls, and client correspondence</li><li>Maintain records, files, and documentation (digital &amp; physical)</li><li>Coordinate with technical, sales, and accounts teams</li><li>Support scheduling, follow-ups, and task tracking</li><li>Assist management with routine administrative requirements</li></ul>Requirements<ul><li>Spouse visa is mandatory</li><li>Proven experience as an Administrator or Office Assistant (UAE experience preferred)</li><li>Good command of English (spoken &amp; written)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li><li>Ability to multitask and meet deadlines</li><li>Professional attitude and attention to detail</li></ul>Preferred<ul><li>Experience in consultancy, inspection, training, or safety-related companies</li></ul>Salary &amp; Benefits<ul><li>Salary: To be discussed based on experience</li><li>Supportive work environment</li><li>Opportunity to grow within the company</li></ul>How to Apply: Interested candidates may apply through Indeed or send their updated CV with the subject line &ldquo;Administrator &ndash; ABCL Safety Consultants&rdquo; to: career@abclsafety.comJob Type: Full-timeExperience:<ul><li>Administrator: 2 years (Required)</li></ul>Language:<ul><li>English &amp; Hindi fluently (Required)</li></ul>License/Certification:<ul><li>Spouse visa (Required)</li></ul>

Coordinator

Acamind

Salesforce Trainer (Administrator &amp; Associate) &ndash; Part-Time / FreelanceLocation: Dubai, UAE Company: Acamind Academy LLC Job Type: Part-Time / Freelance (Evening / Weekend Batches)About UsAcamind Academy LLC is a KHDA-approved professional training institute based in Dubai. We deliver internationally aligned certification programs in IT, Finance, HR, and Business domains.We are currently expanding our IT &amp; CRM portfolio and seeking an experienced Salesforce Trainer to deliver:<ul><li>Salesforce Administrator</li><li>Salesforce Associate</li></ul>This role is ideal for a certified Salesforce professional with hands-on implementation experience and a passion for teaching.Key Responsibilities<ul><li>Deliver Salesforce Administrator and Associate training programs (online / classroom / hybrid)</li><li>Prepare structured session plans aligned with Salesforce exam objectives</li><li>Provide hands-on demos using Salesforce environments</li><li>Guide learners through real-world CRM use cases and business scenarios</li><li>Support students with exam preparation strategies and mock tests</li><li>Assist in curriculum enhancement and lab development</li><li>Ensure high learner engagement and satisfaction</li></ul>Required Qualifications<ul><li>Salesforce Certified Administrator (Mandatory)</li><li>Salesforce Certified Associate (Preferred)</li><li>Minimum 2&ndash;4 years of practical Salesforce implementation experience</li><li>Prior training or teaching experience preferred</li><li>Strong knowledge of:</li><li>Salesforce CRM architecture</li><li>Objects, Fields, Relationships</li><li>Reports &amp; Dashboards</li><li>Workflow Rules &amp; Process Automation</li><li>User Management &amp; Security</li><li>Sales Cloud fundamentals</li></ul>Preferred Profile<ul><li>Experience in corporate training delivery</li><li>Strong presentation and communication skills</li><li>Ability to simplify technical concepts for beginners</li><li>UAE experience is an advantage</li></ul>Compensation<ul><li>Competitive hourly / per-batch remuneration</li><li>Flexible schedule</li><li>Opportunity for long-term collaboration</li></ul>Apply: trainer registration form https://ivlv.me/F3YRbJob Types: Part-time, Temporary

Salesforce Trainer

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