human resources administrator

Trace Systems Inc.

<div>
 
 Job Overview
 
 
 
 
 Job Title:
 
 Human Resources Administrator
 
 
 
 Job Location:
 
 Tampa, FL
 
 
 
 Job Responsibilities
 
 
 
 Trace Systems is seeking an energetic and engaged professional to join our Human Resources team. The HR Administrator will support the Human Resources function by executing accurate, timely, and compliant HR operations that enable effective hiring, onboarding, employee support, and record management&mdash;ensuring a smooth employee experience and organizational compliance.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Maintain accurate employee records in HRIS and financial system to ensure compliance, reporting accuracy, and audit readiness.
 </li>
 <li>
 Execute onboarding and offboarding processes to deliver a consistent, compliant, and positive employee experience.
 </li>
 <li>
 Respond to HR inquiries from employees and supervisors, escalating complex or sensitive matters as appropriate.
 </li>
 <li>
 Ensure HR documentation is current, organized, and compliant with company policies and regulatory requirements.
 </li>
 <li>
 Provide benefits support in answering benefits inquiries, coordinating leave‑of‑absence requests, and assisting with enrollment and eligibility.
 </li>
 <li>
 Support workers&rsquo; compensation processes, including claim filing, audits, and renewals.
 </li>
 <li>
 Prepare and deliver HR reports and analyses that meet departmental and business needs, supporting informed decision‑making.
 </li>
 <li>
 Support compliance activities (e.g. I-9s, audits, ISO, CMMI) and contribute to continuous improvement efforts.
 </li>
 <li>
 Serve as the point of contact for investigators requesting personnel file reviews.
 </li>
 <li>
 Schedule and participate in new hire orientation.
 </li>
 <li>
 Perform routine HR administrative, including but not limited to processing transfers, promotions, status changes, and internal audits.
 </li>
 <li>
 Serve as HR Liaison on the Employee Engagement team and assist with coordinating volunteer functions and events, to engage and build community within the company culture.
 </li>
 <li>
 Maintain knowledge of federal, state, and local employment laws, and recommended best practices.
 </li>
 <li>
 Other duties as assigned.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Due to the nature of the work and contract requirements, US citizenship is required.
 </li>
 <li>
 1+ year of experience in HR, administrative, or operations support roles with responsibility for handling sensitive information.
 </li>
 <li>
 Strong attention to detail with proven ability to maintain accurate records and documentation.
 </li>
 <li>
 Demonstrated ability to prioritize and manage multiple tasks and deadlines while remaining flexible, organized, and resourceful in a fast-paced, process‑driven environment.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook).
 
 
 </li>
 </ul>
 
 Desired Qualification
 
 
 
 <ul>
 <li>
 Experience using a Human Resource Information System (HRIS).
 </li>
 <li>
 Exposure to benefits administration.
 </li>
 <li>
 Basic understanding of employment laws and HR compliance requirements.
 </li>
 <li>
 Experience in government contracting, preferably supporting a global workforce.
 </li>
 <li>
 Professional HR Certification (PHR, or SHRM- CP).
 
 
 </li>
 </ul>
 
 Education
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree OR equivalent experience (2 years HR/admin) is required.
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field is preferred.
 
 
 </li>
 </ul>
 
 Trace Systems
 
 
 
 Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad-- whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.
 
 
 
 To Apply:
 
 We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text &lsquo;tracejobs&rsquo; to 97211 or apply directly through our website at: www.tracesystems.com. #jointracesystems
 
 
 Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
</div>

Human Resources Administrator

SEMA Construction

Human Resources Administrator:The Administrator works with the HR Manager to provide exceptional customer service to SEMA&rsquo;s employees, acting as the main point of contact for benefits, administering the HR Information System (HRIS), onboarding, and coordinating with other departments. Qualified candidates will have experience and background in benefits and 401(k) plan administration, be detail-oriented, and be able to communicate with individuals from varying backgrounds both verbally and in writing.Overall duties:<ul><li>Managing records at all stages of the employee lifecycle from processing new hires, to onboarding and records management, to exit management</li><li>Managing benefits administration including medical, dental, vision, employee ancillary coverages, short/long term disability, leave management, COBRA administration and 401k</li><li>Responding to active and new employees&rsquo; questions about benefits, including life changing events, and basic plan coverage</li><li>Providing guidance to employees with benefit enrollments</li><li>Managing and reconciling health insurance and 401k billing</li><li>Communicating company-wide benefits information</li><li>Serving as a primary contact for plan vendors and third-party administrators</li></ul>Required Skills/Abilities:<ul><li>Excellent verbal and written communication skills</li><li>Exceptional organizational skills with attention to detail</li><li>The ability to maintain confidentiality and ensure HIPAA compliance</li><li>Proficient with MS Office and experienced with HRIS and benefits databases</li><li>Strong analytical and problem-solving skills with solid common sense</li><li>Effective planning and the ability to prioritize</li><li>Ability to manage several complex projects simultaneously while working under time constraints to meet deadlines</li></ul>Preferred Skills/Abilities:<ul><li>Experience with ViewPoint, working in a Construction environment</li><li>Experience processing I-9s and using E-Verify</li><li>Knowledge of benefits contract language</li><li>Experience working within HIPAA guidelines</li><li>Experience working in a self-insured organization</li><li>Bilingual in English and Spanish</li></ul>Education and Experience:<ul><li>Associate&rsquo;s degree or higher</li><li>Four years of experience in benefits and/or HR related functions</li></ul>SEMA is an equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, or sexual orientation.Job Type: Full-timePay: From $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 4 years (Required)</li><li>payroll, benefits, and/or HR: 4 years (Required)</li></ul>Language:<ul><li>English and Spanish (Preferred)</li></ul>Work Location: In person

Muscat Engineering Consultancy LLC

<div>
 
 
 Job Description
 
 
 
 
 
 
 Job Title: HR Administrator
 
 
 Department: HR
 
 
 Reports to: Globel HR Director
 
 
 Effective Date: ASAP
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 The HR Administrator position is responsible for aligning business objectives with employees and management in designated business units. The position formulates partnerships across the HR function to deliver value-added service to management and employees that reflects the business objectives of the organization. The HR Administrator maintains an effective level of business literacy about the business unit's financial position, its midrange plans, its culture and its competition.
 
 
 
 
 
 
 
 Supervisory Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 This position has no direct supervisory responsibilities but does serve as supportive for other positions in the department.
 </li>
 </ul>
 
 
 
 
 
 Duties/Responsibilities:
 
 
 <ul>
 <li>
 Conducts weekly meetings with respective business units.
 </li>
 <li>
 Consults with line management, providing HR guidance when appropriate.
 </li>
 <li>
 Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies.
 </li>
 <li>
 Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations.
 </li>
 <li>
 Work closely with PR related employee&rsquo;s affairs
 </li>
 <li>
 Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required.
 </li>
 <li>
 Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions).
 </li>
 <li>
 Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
 </li>
 <li>
 Provides HR policy guidance and interpretation.
 </li>
 <li>
 Develops contract terms for new hires, promotions and transfers.
 </li>
 <li>
 Assists international employees with expatriate assignments and related HR matters.
 </li>
 <li>
 Provides guidance and input on business unit restructures, workforce planning and succession planning.
 </li>
 <li>
 Identifies training needs for business units and individual executive coaching needs.
 </li>
 <li>
 Participates in evaluation and monitoring of training programs to ensure success. Follows up to ensure training objectives are met.
 </li>
 <li>
 Performs other related duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills/Abilities:
 
 
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Excellent interpersonal and customer service skills.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
 </li>
 <li>
 Ability to acquire a thorough understanding of the organization&rsquo;s hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
 </li>
 <li>
 Excellent time management skills with a proven ability to meet deadlines.
 </li>
 <li>
 Strong analytical and problem-solving skills.
 </li>
 <li>
 Proficient with Microsoft Office Suite or related software.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience:
 
 
 
 
 
 <ul>
 <li>
 Minimum of 5 years of experience in human resource oil &amp; gas industry .
 </li>
 <li>
 Working knowledge of multiple human resource disciplines, including compensation practices, organizational diagnosis, employee and union relations, diversity, performance management, and federal and state respective employment laws.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 </ul>
</div>

Syracuse Housing Authority

<div>Human Resources Administrator is an Open-Competitive Onondaga County Civil Service position and if hired, continued employment will be contingent on qualifying for, successfully passing, and reachability off the applicable Onondaga County Civil Service Exam.
After a conditional offer of employment, a favorable background check, verification of education and work history, and illegal drug screening must be completed prior to starting employment. Proof of identity and legal work authorization will also be required. 
DISTINGUISHING FEATURES OF THE CLASS 
The work involves responsibility for performing a variety of personnel related activities in a municipal governmental agency. Under the general supervision of a higher level administrator an employee in this class functions at full performance level in accomplishing tasks assigned to build and maintain a work force that is effective in accomplishing the agency's mission and goals within the framework of the merit system. 
An employee in this class may have the major responsibility for the daily administration of employee disciplinary actions and the initial processing of union grievances for a large work force. In addition, an employee in this class may conduct personnel studies with significant agency ramifications and participate in intra or interdepartmental management committees concerned with resolving broad issues in personnel administration such as administering employee performance evaluation processes. An employee in this class exercises general supervision over a small number of subordinates. Does related work as required. 
TYPICAL WORK ACTIVITIES 
Supervises the administration of a number of tasks pertaining to the appointment, assignment and evaluation of personnel 
Oversees the maintenance of a position or item control system to facilitate effective and efficient utilization of organizational staff. 
Supervises the canvass of eligible lists and arranges for appropriate program supervisory participation in employment interviews. May personally interview eligible candidates for particular positions.
Confers with program managers, other agency administrators and Civil Service representatives to resolve questions relating to the appointment, transfer or reinstatement of individual employees. 
Maintains liaison with program managers to ascertain current and projected personnel support requirements. 
Administers reductions in staff in accordance with agency resources and priorities and within the framework of the Civil Service Law and supporting regulations and procedures. 
Supervises the preparation of personnel transactions in accordance with Civil Service Law, and applicable rules, regulations and directives. 
Supervises the maintenance of personnel files, which include employment information, performance evaluations and comments, and payroll and salary information. 
Advises program managers, supervisors and individual employees on applicable laws, rules, directives or negotiated agreements which affect the appointment, promotion, termination or salary of employees. 
Develops and/or reviews requests for new positions, reclassifications, reallocation, earmark releases, increased minimum hiring rates, area and shift pay differentials and related classification and compensation matters. 
Prepares or supervises the preparation of agency classification requests and supporting justifications. Confers with program staff, Civil Service and Budget representatives as necessary to further explain and support classification proposals. 
Reviews job analysis data for a given position to evaluate appropriate knowledges, skills and abilities required. Confers with agency program managers and Civil Service representatives to develop the scope of the examination. 
Conducts special studies designed to gather and evaluate information which may be used by management to solve a problem or to improve the agency's personnel program. 
May conduct a survey of specific personnel practices of other agencies, private companies or other governmental jurisdictions to obtain data and identify both positive and negative features of individual practices. 
May supervise the audit of such programs as administration of attendance rules, worker&rsquo;s compensation cases, performance ratings to gather specific data and evaluate it against agency needs and objectives and finally recommends or carries out appropriate remedial actions. 
Supervises a subordinate staff of employees engaged in activities in support of developing and maintaining an adequate and competent organizational work force. 
Depending upon the area of assignment, assists in the administration of the employee relations program. 
Interprets terms of negotiated contracts to various agency personnel to ensure uniform understanding. 
Conducts or supervises the conduct of pertinent background and factual data gathering on individual grievances and disciplinary matters. 
Submits recommendations as appropriate. 
Prepares or supervises the preparation of various personnel reports and related correspondence. 
May be responsible for developing and carrying the organization's staff development and training program. 
Identifies staff development and training needs through discussions with program managers. 
Explores available short‑range and long‑range training resources, such as orientation classes, on‑the‑job training, rotational assignments, and on‑site and off‑site formal classes. Initiates action as appropriate to obtain needed priority training resources. 
Plans, organizes, schedules and coordinates training programs as needed. 
May personally conduct training sessions on given subjects. 
Reviews and evaluates effectiveness of training effort through audits of individual classes and discussions with program managers on improvements noted. 
As assigned, may supervise the administration of various employee oriented services. 
Performs administrative tasks related to the management of an office and mission of the agency assigned. 
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS 
Good knowledge of the principles and practices of public personnel administration. 
Good knowledge of the principles and techniques of supervision. 
Good knowledge of various functional areas in the personnel field and the interrelationship of these functions. 
Ability to establish rapport with agency staff and others in order to gather information about programs and jobs; and to interview, select, and counsel employees. 
Ability to organize and analyze facts, and to draw logical conclusions. 
Ability to identify and resolve personnel problems. 
Ability to communicate orally and in writing for the purpose of explaining and supporting personnel requests, recommendations and actions. 
MINIMUM QUALIFICATIONS 
Promotion:
Two (2) years of permanent competitive class status in the title of Personnel Analyst. 
Open Competitive:
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor&rsquo;s Degree or higher and two (2) years of professional level work experience, or its part‑time equivalent, in Personnel or Civil Service Administration, Employer/Employee Relations, Employment and Training or Job Development, Personnel Counseling or Placement, or a closely related field; or, 
B. Six (6) years of paraprofessional or professional level work experience, or its part‑time equivalent, at least two (2) years of which have been in a professional level capacity in Personnel or Civil Service Administration, Employee/Employer Relations, Employment and Training or Job Development, Personnel Counseling or Placement, or a closely related field; or, 
C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above. 
NOTE: Successful completion of graduate semester hours in Personnel, Labor Relations, Public Administration, or a closely related field from a regionally accredited or New York State registered college or university may be substituted for work experience as follows: Thirty (30) graduate semester hours is equivalent to one (1) year of specialized work experience; sixty (60) graduate semester hours is equivalent to two (2) years of specialized work experience.</div>

Cala Sourcing Solutions LLC

<div>Job Title: HR Administrator 
Location: West Palm Beach, FL (Onsite)
Overview 
We are seeking a hands-on HR Administrator to support and execute core HR functions in a fast-paced, lean environment. This role requires someone who can operate independently, navigate HR processes and compliance, and step in without heavy structure or support.
Key Responsibilities<ul><li>
Manage onboarding &amp; offboarding processes end-to-end</li><li>
Facilitate new hire orientation and prepare offer letters</li><li>
Support payroll by gathering and validating pay cycle data</li><li>
Handle employee inquiries related to benefits, policies, and HR processes</li><li>
Coordinate recruiting efforts (scheduling, candidate communication)</li><li>
Maintain HR records and ensure compliance with policies and regulations</li><li>
Assist in improving HR processes and workflows</li><li>
Support general office operations as needed</li></ul>
MUST HAVES<ul><li>
2&ndash;4+ years of HR experience (HR Admin, Coordinator, or Specialist level)</li><li>
Working knowledge of HR laws/compliance or ability to independently research and apply them</li><li>
Experience in a lean or less structured environment</li><li>
Exposure across multiple HR functions (onboarding, payroll support, benefits, employee relations)</li><li>
Ability to work independently and problem-solve with minimal oversight</li><li>
Strong organization, attention to detail, and communication skills</li></ul>
IDEAL PROFILE<ul><li>
Hands-on and resourceful; understands HR processes beyond execution</li><li>
Comfortable without a large HR support structure</li><li>
Process improvement mindset with ability to build or refine workflows</li></ul>
#Workwolf</div>

ICT Distribution

<div>
 
 About ICT
 
 
 ICT Distribution is established solely to strengthen the distribution network in the APAC region, with a strong focus on South Asian and Southeast Asian markets. Headquartered in Sydney, Australia, ICT specializes in core Enterprise Solutions and retail products, offering a broad portfolio of IT hardware, software, cybersecurity, and advanced technology infrastructure solutions.
 
 
 
 
 
 About the Role
 
 
 The Senior Human Resources Administrator supports daily HR operations, documentation, employee coordination, and administrative tasks to ensure smooth workflow across ICT&rsquo;s teams. This role plays a vital part in maintaining accurate HR records and supporting the HR Manager.
 
 
 Responsibilities
 
 <ul>
 <li>
 Assist in recruitment activities, scheduling, and candidate coordination.
 </li>
 <li>
 Maintain employee records, contracts, and HR databases.
 </li>
 <li>
 Support onboarding and offboarding processes.
 </li>
 <li>
 Prepare HR documents, letters, and reports.
 </li>
 <li>
 Handle HR inquiries and route issues to the HR Manager as needed.
 </li>
 <li>
 Coordinate training sessions, evaluations, and compliance documentation.
 </li>
 <li>
 Manage attendance tracking and administrative paperwork.
 </li>
 <li>
 Support day-to-day HR operations in line with ICT policies.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in HR, Business Administration, or related field.
 </li>
 <li>
 1&ndash;3 years of HR or administrative experience.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Proficiency in MS Office and HR tools.
 </li>
 </ul>
 
 Skills
 
 <ul>
 <li>
 Excellent communication and administrative skills.
 </li>
 <li>
 Strong multitasking abilities.
 </li>
 <li>
 High confidentiality and professionalism.
 </li>
 <li>
 Ability to work independently in a remote setting.
 </li>
 </ul>
 
 Contact Us to Apply
 
 
 Submit your CV to: recruitment@ictdistribution.net with email subject PKT-HRA-"YourFullName"
 
 
 Job Type: Full-time
 
 
 Work Location: In person
 
</div>

Senior Human Resources Administrator

AsteelFlash USA Corp

USI/Asteelflash is actively looking for a highly organized and talented Human Resources Administrator to help support the HR activities at our location in Milpitas, CA. The Human Resources Administrator will be responsible for supporting day-to-day human resources operations with and a secondary focus on Benefits/Learning and Development Support. This role serves as a key point of contact for employees regarding benefit programs, ensures smooth enrollment and administration processes, maintains compliance with applicable laws, and supports broader HR functions including onboarding, employee relations, and HR record management. This position is 100% onsite.About The JobLocation: Milpitas, CA [Onsite]Employment Type: Full-time, ExemptDepartment: Human ResourcesReports To: HR ManagerResponsibilities:HR Functions:<ul><li>Support recruiting and staffing activities, including job postings, interview coordination, and candidate communications</li><li>Assist with employee relations matters, including responding to employee inquiries and supporting issue resolution</li><li>Support compliance with federal, state, and local employment laws and company policies</li><li>Assist with the development, implementation, and maintenance of HR policies and procedures</li><li>Coordinate new hire orientation and onboarding processes</li><li>Maintain accurate, confidential employee records and HR documentation</li><li>Assist supervisors and managers with performance management processes and documentation</li><li>Support HR audits, compliance reviews, and required reporting</li><li>Serve as a resource to employees and managers regarding HR policies and procedures</li><li>Perform other HR-related duties as assigned</li></ul>Benefits Support:<ul><li>Provide administrative support for employee benefit programs, including medical, dental, vision, life insurance, disability, and retirement plans</li><li>Assist with employee communications related to benefits and open enrollment</li><li>Respond to routine employee benefit inquiries and escalate complex issues as appropriate</li><li>Support accurate benefit record maintenance in the HRIS system</li><li>Coordinate with vendors and brokers as directed</li></ul>Learning and Development support:<ul><li>Support learning and development initiatives, including training coordination and logistics</li><li>Assist with scheduling, tracking, and documentation of employee training programs</li><li>Support onboarding and compliance-related training efforts</li><li>Assist with learning management system (LMS) updates and recordkeeping, if applicable</li></ul>Requirements: Education/Qualification<ul><li>Bachelor's degree in Human Resources, Business or related field</li></ul>Experience (Years &amp; Fields)<ul><li>Minimum of 2-3 years of experience working as an HR Generalist or equivalent</li></ul>Key Competencies<ul><li>Knowledge of employee benefits programs and HR compliance practices.</li><li>Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously</li><li>Ability to keep sensitive information confidential</li><li>Extremely detail oriented with a strong ability to manage a high priority project and confidential information</li><li>Passionate about company culture and the employee experience</li><li>Flexibility, team orientation, ability and willingness to learn</li><li>Ability to multi-task and prioritize</li><li>Familiar with HRIS Systems (ADP)</li><li>Proficient in Microsoft Office Applications</li><li>Problem-solving and Detail-Oriented</li></ul>Benefits/Compensation:<ul><li>Medical/Dental/Vision</li><li>401K</li><li>PTO</li><li>Paid Holidays</li></ul>Salary Range: $71,000 - $75,000Job Type: Full-timePay: $71,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Will you now or in the future require sponsorship?</li></ul>Work Location: In person

HR Administrator

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