human resources executive assistant

Convergent Technologies Design Group

Convergent Technologies Design Group, Inc (CTDG) is a nationally recognized professional services engineering firm, specializing in Audiovisual Systems, Telecommunications Cabling Systems, Security Systems, and Acoustics, Noise &amp; Vibration Control design.We are seeking a Human Resources / Executive Assistant to join our growing team of professionals as follows:Position DescriptionCTDG is looking for a dynamic, highly-motivated individual with 1-5 years experience to provide leadership for the firm's Human Resources and Executive Administrative needs. Responsibilities include:<ul><li>Prepare new hire employment offers</li><li>Conduct ALL initial new hire interviews</li><li>Manage ALL recruitment efforts (place ads, website ads, check references)</li><li>Manage/ distribute ALL onboarding paperwork/ healthcare docs</li><li>Manage Employee training</li><li>Update employee handbook</li><li>Manage vacation schedules</li><li>Organize company training/ teambuilding events</li></ul>Requirements / Preferred Skills<ul><li>Bachelor&rsquo;s degree in Communications, English, Journalism, Architecture, Marketing or other applicable degree program is preferred, but not required.</li><li>Basic knowledge of administrative procedures, work processes, and tools, along with evidence of past successful administrative support</li><li>The ability to think creatively and strategically. Develop creative ideas as well as listen and build on the ideas of others in the firm. Flexibility and a creative approach to problem-solving are essential</li><li>Proficiency with Adobe Creative Suite and Microsoft Office</li><li>Demonstrated visual, written, and oral communication skills</li><li>Detail oriented with excellent writing, editing, grammar, and proofreading skills</li><li>Excellent interpersonal skills; ability to work with both peers and senior members of the firm, and professional staff at all levels</li><li>Experience working independently, as well as within cross-functional teams in a collaborative, professional environment</li><li>Strong organizational skills and an ability to prioritize and complete simultaneous projects, meeting deadlines and working well under pressure, while maintaining a high level of accuracy, meticulous attention to detail and follow-through</li><li>Proactive-can-do attitude and initiative to collaborate with office staff</li><li>Sound professional judgment, strong work ethic, positive and client-focused attitude.</li><li>Proven track record of meeting deadlines and managing multiple priorities simultaneously</li><li>Self-motivator who likes to work collaboratively with colleagues across all levels</li><li>*Executive Recruiters: Please do not contact our offices. Thank you.</li></ul>Employment Type: Part Time or Full TimeYears Experience: 1 - 5 yearsWork Remotely<ul><li>No</li></ul>Job Type: Full-timePay: $80,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What is your experience designing graphics and working in Adobe Creative Suite?</li></ul>Experience:<ul><li>Business development: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li></ul>Work Location: In person

Human Resources / Executive Assistant (in office)

J.R. Berry Search Group, Inc.

<div>
 
 
 Executive Assistant - Human Resources - $100k-$115k
 
 
 
 
 
 
 
 Thriving finance firm in the South Bay is looking for an exceptional Executive Assistant to join their team.
 
 
 
 
 The EA will support three busy executives with HR/Human Capital. The role will handle administrative needs, including complex calendar management, travel coordination, and expense tracking. This role will also encompass event planning duties and helping to facilitate culture-building initiatives within the growing firm.
 
 
 
 
 Firm provides an excellent compensation package (base salary in the $110k-$115k range), paid OT, generous annual bonus, great benefits, and several other perks.
 
 
 
 
 The team works a hybrid schedule (4 days onsite, 1 day remote).
 
 
 
 
 Qualified candidates will have 5+ years of EA experience supporting executives within Human Capital or Human Resources. Background and/or interest in AI technology is a huge plus!
 
 
 
 
 Other requirements include strong written and verbal communication skills, a diligent work ethic, and the ability to be proactive and resourceful to ensure team success.
 
 
 
 
 If you are interested in this opportunity, please apply today! (No calls, please.)
 
</div>

Executive Assistant – Human Resources – $100k-$115k

Tawreed Middle East LLC

<div>
 
 
 
 # Company Description
 
 
 
 
 Tawreed Middle East LLC is a trusted district cooling service provider specializing in the servicing of chillers, cooling towers, and other HVAC equipment. The company is headquartered in Qatar and operates a Sales Office in Dubai covering the United Arab Emirates.
 
 
 
 
 
 
 
 # Role Description
 
 
 
 
 This is a full-time, on-site role based in Qatar for an HR &amp; Executive Assistant. The role combines human resources responsibilities with executive-level administrative support, the Key Responsibilities are:
 
 
 
 
 
 
 Managing HR Operations:
 
 
 <ul>
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 Maintain employee records and ensure compliance with company policies and applicable labor regulations.
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 Handle employee relations and support day-to-day HR matters.
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 Assist with recruitment activities including job postings, candidate coordination, and onboarding processes.
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 Support HR initiatives such as training programs, performance management, and employee engagement activities.
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 Serve as a liaison between management, employees, external partners, and the PRO for government-related matters.
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 Prepare the monthly salary sheet and employee payslips.
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 </ul>
 
 
 
 
 
 Executive-Level Administrative Support:
 
 
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 Provide comprehensive administrative support to senior executives.
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 Coordinate meetings, appointments, and travel arrangements for executives.
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 Prepare reports, presentations, and internal communications as required.
 </li>
 </ul>
 
 
 
 
 
 
 # Qualifications
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
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 Minimum 7 years of experience in HR management, HR operations, and HR policy implementation.
 </li>
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 Strong understanding of Qatar and UAE labor laws.
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 Strong skills in employee relations and overall HR functions.
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 Exceptional organizational, time management, and multitasking abilities.
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 Proficiency in HR software and Microsoft Office Suite.
 </li>
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 Excellent written and verbal communication skills in English.
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 High level of discretion and confidentiality when handling sensitive information.
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 Previous experience in an Executive Assistant role is an advantage.
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 Currently based in Qatar with a valid NOC.
 </li>
 </ul>
</div>

HR & Executive Assistant

Presto Tape

JOB SUMMARY:Presto Tape is a leading manufacturer specializing in innovative adhesive solutions. Our company culture is built on innovation, excellence, and giving back. We are seeking a highly organized HR Generalist &amp; Executive Assistant to lead key HR functions while providing direct support to the President of the company. This is a part-time, in-office position consisting of 20&ndash;29 hours per week.KEY RESPONSIBILITIES:Human Resources Coordination<ul><li>Drive full-cycle recruitment activities including posting job openings, scheduling interviews, and coordinating candidate communications.</li><li>Support new hire onboarding including orientation and onboarding documentation collection.</li><li>Maintain accurate employee records, HRIS data, and confidential personnel files.</li><li>Coordinate benefits administration including enrollments, qualifying life events, and employee inquiries.</li><li>Administer and coordinate payroll processing, including verifying employee data, ensuring accuracy of wage and deduction information, and partnering with Finance to ensure timely and accurate payroll execution.</li><li>Track employee attendance and PTO balances.</li><li>Provide first-level support for employee relations matters, responding to employee questions regarding policies, workplace concerns, and HR processes.</li><li>Administer employee leave programs including Family and Medical Leave Act (FMLA), medical leave, personal leave, and other applicable leave policies.</li><li>Assist leadership with employee relations matters including documentation, investigations support, conflict resolution, and disciplinary processes.</li><li>Ensure consistent and fair application of company policies and procedures across all employees.</li><li>Support the company&rsquo;s performance management process by tracking review deadlines, coordinating evaluation documentation, and maintaining employee performance records.</li><li>Coordinate the employee termination process, including preparing documentation, ensuring final payroll processing, and maintaining compliance with company policies and employment regulations.</li><li>Plan and coordinate employee events and HR initiatives such as recognition programs, employee appreciation activities, wellness initiatives, and company celebrations.</li><li>Support HR reporting and compliance documentation.</li><li>Exhibitschedule flexibility, including the ability to periodically support night shift employees.</li></ul>Executive Assistant Support<ul><li>Manage the President&rsquo;s calendar, meeting scheduling, and handle executive correspondence.</li><li>Prepare reports, presentations, and key documents.</li><li>Coordinate travel arrangements and manage expense tracking.</li><li>Assist with personal appointments, travel, and errands for the President.</li><li>Maintain confidential files and documents.</li><li>Monitor and maintain cleanliness and organization in the office space, ensuring it meets the standards of the startup culture.</li><li>Manage the performance of general office organization, data entry, filing and supply tracking.</li><li>Take on special projects as needed, with the opportunity to evolve into a broader operational role.</li></ul>QUALIFICATIONS:<ul><li>3-5 years of experience in HR administration preferred. Experience in a manufacturing is a plus.</li><li>SHRM-CP or PHR certification preferred.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational, planning, and coordination abilities, including scheduling, logistics, and event management.</li><li>High level of attention to detail, accountability, and work ethic.</li><li>Proficiency in Microsoft Office Suite, particularly Excel for HR tracking and reporting and PowerPoint for presentations.</li><li>Demonstrated ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment.</li><li>Self-starter with strong problem-solving skills and the ability to work independently.</li><li>High degree of discretion and professionalism when handling confidential information.</li><li>Adaptable and comfortable working in an evolving and flexible work environment.</li></ul>WHY JOIN US?<ul><li>Flexible part-time schedule during core business hours.</li><li>Opportunity to play a meaningful HR and operational role in a growing company while working directly with executive leadership.</li><li>Collaborative, supportive, and entrepreneurial work environment.</li></ul>Pay: $35.00 - $40.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li></ul>Experience:<ul><li>Human Resources: 3 years (Preferred)</li></ul>Work Location: In person

HR Generalist and Executive Assistant

VapeMall

About the jobCompany DescriptionVapeMall is a leading retailer of high-quality vaping products and accessories, both online and in our physical stores. We are committed to being at the forefront of the vaping industry, offering top-rated brands, unique flavors, and state-of-the-art devices. Our mission is to promote a healthier and more sustainable future through vaping. Our team of knowledgeable professionals is dedicated to providing exceptional customer service and ensuring access to the latest and safest vaping products.Role DescriptionThis is a full-time on-site role for a Human Resources Executive located in Lahore. The HR Executive will oversee HR management and operations, develop and implement HR policies, and manage employee relations. Daily tasks include handling recruitment processes, onboarding new employees, managing performance appraisals, and ensuring compliance with labor laws and company policies. The HR Executive will also act as a liaison between employees and management to address employee concerns and foster a positive work environment.Qualifications<ul><li>HR Management and HR Operations skills</li><li>Experience in Employee Relations and HR Policies</li><li>Strong understanding of Human Resources (HR) principles and practices</li><li>Excellent communication and interpersonal skills</li><li>Ability to work effectively in a team-oriented environment</li><li>Experience with recruiting and onboarding processes</li><li>Bachelor's degree in Human Resources, Business Administration, or related field</li><li>Experience in the retail industry is a plus.</li></ul>Apply here: https://lnkd.in/gPTiYBCVJob Type: Full-timePay: Rs45,000.00 - Rs60,000.00 per monthWork Location: In personApplication Deadline: 12/03/2026

Human Resources Executive

Amazon

<div>
 
 Description
 
 
 
 We&rsquo;re expanding our team within Amazon Operations! If you&rsquo;re interested in joining a business where you can achieve amazing results and put smiles on people&rsquo;s faces, this could be the role for you.
 
 
 The HR assistant role works closely with Human Resources and the leadership team to ensure a great experience for our associates and managers, if you have an interest in Human Resources this could be the right opportunity for you.
 
 
 You will...
 
 
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 Data entry in a variety of systems including Excel files, PeopleSoft, and other miscellaneous reports.
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 Being first contact for employees regarding attendance and various HR queries and will drive a positive associate experience
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 Monitoring attendance.
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 Entering sick notes, vacation, absences and night shift on system and communicate entries to payroll team.
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 Monitoring absences in cooperation with Area Managers
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 Assist employees and help with their queries
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 Creating reports on a regular basis
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 Supporting HR and management on a wide variety of people related topics and projects including support for engagement activity
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
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 6+ months of human resources experience
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 6+ months of customer service experience
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 6+ months of Microsoft Office products and applications experience
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 High school or equivalent
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 Experience in confidential environments
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 1+ years of human resources experience
 </li>
 <li>
 1+ years of customer service experience
 </li>
 <li>
 1+ years of Microsoft Office products and applications experience
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Afaq - Warehouse Branch
 
 
 Job ID: A3164947
</div>

HR Associate Partner (For Saudi nationals only), PXT

Thermo Fisher Scientific

<div>Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
As part of the Thermo Fisher Scientific team, you&rsquo;ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world&rsquo;s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
LOCATION: On-site in Pittsburgh, PA. Relocation assistance is NOT provided.<ul><li>
Must be legally authorized to work in the United States without sponsorship.</li><li>
Must be able to pass a comprehensive background check, which includes a drug screening.</li></ul> 
DESCRIPTION:
As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll be working within the Customer Channels Group (CCG), a vital division of Thermo Fisher Scientific that focuses on enhancing customer experience and driving sales across various markets. CCG plays a crucial role in connecting our innovative products and services with customers in healthcare, life sciences, and other industries.
In this role, you'll contribute to CCG's success by providing high-level support to key executives, including the Vice President of Human Resources and the Vice President of Operations. Your work will directly impact CCG's ability to streamline operations, improve customer engagement, and drive growth in the healthcare market.
You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion.
By supporting CCG leadership, you'll contribute to initiatives that enhance our customer-centric approach, optimize our sales channels, and ultimately help deliver life-changing solutions to our clients in the healthcare sector. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities and drive CCG's mission forward.
REQUIREMENTS:<ul><li>
High school diploma required. Minimum of 5 years of executive administrative experience, or Bachelor's Degree plus 2 years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.</li><li>
Preferred Fields of Study: Business, Secretarial Science, or related field</li><li>
Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)</li><li>
Outstanding organizational and time management skills with ability to handle multiple competing priorities</li><li>
Exceptional written and verbal communication skills with impeccable attention to detail</li><li>
Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion</li><li>
Strong interpersonal skills and ability to interact professionally with all levels of the organization</li><li>
Experience coordinating complex international travel and managing visa requirements</li><li>
Proven experience working independently to solve problems creatively</li><li>
Ability to anticipate needs and take initiative in a dynamic environment</li><li>
Flexibility to provide occasional support outside standard business hours</li><li>
Proficiency with expense reporting systems (e.g. Concur)</li><li>
Experience in calendar management across multiple time zones</li><li>
Strong project management and event planning capabilities</li><li>
Collaborative mindset with ability to work effectively in a matrix organization</li></ul>
We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.</div>

Executive Assistant - HR & Operations

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