human resources executive assistant

Trade Mark Homes

Position OverviewWe are seeking a highly organized, detail-oriented Human Resources / Payroll Assistant who will also serve as an Executive Assistant to senior leadership. This position supports a group of affiliated companies involved in construction, development, and subcontractor operations.The ideal candidate is discreet, proactive, and skilled in managing sensitive information while balancing multiple priorities across several entities. You will handle HR administration, payroll processing, employee documentation, and executive support responsibilities with the utmost professionalism and accuracy.Key ResponsibilitiesPayroll Administration (Primary Function)<ul><li>Process weekly and biweekly payrolls in QuickBooks Desktop Enhanced Payroll, ensuring accuracy across multiple company entities.</li><li>Maintain employee pay rates, deductions, job costing allocations, and direct deposits.</li><li>Review timecards, verify approved hours, and ensure proper job cost coding.</li><li>Prepare and remit federal and state payroll tax payments, and reconcile 941s, 940s, W-2s, and other payroll filings.</li><li>Track PTO, holidays, and other leave balances in accordance with company policy.</li><li>Handle garnishments, benefit deductions, and adjustments.</li><li>Maintain payroll records in compliance with IRS and Department of Labor requirements.</li></ul>Human Resources Support<ul><li>Assist with onboarding and offboarding employees (applications, I-9s, W-4s, background checks, confidentiality agreements, etc.).</li><li>Maintain organized employee personnel files across all entities.</li><li>Support benefits administration (health insurance, 401(k), workers comp, etc.).</li><li>Maintain compliance with labor laws, employment documentation, and company policies.</li><li>Coordinate employee communications and assist management with HR-related initiatives.</li><li>Track certifications, training records, and safety documentation.</li></ul>Executive &amp; Administrative Support<ul><li>Provide direct administrative support to ownership and senior executives, maintaining a high level of confidentiality.</li><li>Manage calendars, schedule meetings, and coordinate communications between departments and entities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Assist in project tracking, document management, and contract organization.</li><li>Handle sensitive corporate and financial documents with discretion.</li><li>Support accounting team with filing, vendor setup, and occasional bookkeeping assistance.</li></ul>Qualifications<ul><li>2+ years of experience in payroll, HR administration, or executive support (construction or multi-company experience preferred).</li><li>Proficiency in QuickBooks Desktop Enhanced Payroll is required.</li><li>Strong understanding of payroll tax reporting and compliance requirements.</li><li>Working knowledge of employment law, record retention, and HR best practices.</li><li>Exceptional organization, accuracy, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Must demonstrate a high degree of integrity and confidentiality.</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).</li><li>Ability to manage multiple priorities and deadlines in a fast-paced environment.</li></ul>Preferred Attributes<ul><li>Experience supporting executives or ownership in a multi-entity organization.</li><li>Exposure to construction, real estate, or professional services industries.</li><li>Positive attitude, professional demeanor, and team-oriented mindset.</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary based on experience.</li><li>Health insurance, paid time off, and other company benefits.</li><li>Opportunities for growth within a dynamic and expanding organization.</li></ul>Job Type: Full-timePay: $19.00 - $22.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources/ Payroll & Executive Assistant

Patil Law Group

The Executive Assistant &amp; Human Resources Manager provides high-level administrative support to the CEO and oversees the company&rsquo;s HR and office operations. This dual role requires a professional who is organized, resourceful, and discreet &mdash; capable of managing the CEO&rsquo;s daily schedule, communications, and priorities while ensuring HR compliance and efficient office management.The ideal candidate thrives in a fast-paced environment, demonstrates strong judgment, and maintains a high level of confidentiality when handling both business and personal matters for the CEO.Key ResponsibilitiesExecutive Support<ul><li>Serve as the right hand to the CEO, managing the calendar, appointments, meetings, and travel &mdash; including both business and personal commitments.</li><li>Keep the CEO informed of upcoming deadlines, events, and obligations, ensuring proper preparation for all engagements.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion at all times.</li><li>Draft and proofread correspondence, presentations, and reports on behalf of the CEO.</li><li>Coordinate logistics for board meetings, client visits, and special events.</li><li>Handle confidential and sensitive information with absolute discretion.</li><li>Anticipate the CEO&rsquo;s needs and proactively resolve scheduling or operational conflicts.</li><li>If needed accompany the CEO to meetings and events</li></ul>Human Resources Management<ul><li>Oversee all HR functions including onboarding, recruitment, employee relations, benefits, PTO tracking, and compliance.</li><li>Maintain employee records and ensure adherence to state and federal employment regulations.</li><li>Manage employee engagement and retention initiatives, including rewards and recognition programs, get-togethers, etc.</li><li>Update and maintain the employee handbook, policies, and safety manuals (OSHA compliance).</li><li>Handle unemployment claims, FMLA/CTPL matters, and performance review processes.</li></ul>Office &amp; Operations Management<ul><li>Supervise general office operations including vendor management, insurance renewals, and facility maintenance.</li><li>Coordinate IT needs, office equipment, and inventory management.</li><li>Support budgeting, payroll coordination, and procurement functions.</li><li>Lead or assist in special projects such as office moves, process improvement initiatives, and company events.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Business Administration, Communications, or a related field.</li><li>7+ years of progressive experience in executive administration, office management, and HR operations.</li><li>Proven ability to manage complex calendars and competing priorities for senior executives.</li><li>Proficient in MS Office Suite, SharePoint, SAP, QuickBooks, and HRIS systems (e.g., Workday, Extensis).</li><li>Excellent writing, proofreading, and communication skills.</li><li>High degree of discretion, professionalism, and judgment.</li><li>Notary Public license preferred (or willingness to obtain).</li></ul>Core Competencies<ul><li>Executive-level communication and organizational skills.</li><li>Ability to anticipate needs and act independently.</li><li>Confidentiality and discretion in handling sensitive matters.</li><li>Strong interpersonal skills and emotional intelligence.</li><li>Flexibility and initiative in managing diverse tasks and priorities.</li></ul>Job Type: Full-timePay: $55,912.74 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant & Human Resources Specialist

Gainor Staffing

<div>
 
 A prominent investment firm is seeking a resourceful and detail-oriented
 
 Executive Assistant
 
 to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 A highly organized Executive Assistant with a bachelor&rsquo;s degree and 7&ndash;10 years of experience, ideally in finance or a corporate setting
 </li>
 <li>
 Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
 </li>
 <li>
 Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
 </li>
 <li>
 Strong project manager who can prioritize, track progress, and drive initiatives independently
 </li>
 <li>
 Discreet, adaptable, and effective in fast-paced, high-stakes environments
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Provide direct administrative support to three senior HR leaders
 </li>
 <li>
 Manage complex scheduling, internal communications, and recurring leadership touchpoints
 </li>
 <li>
 Prepare high-quality decks, reports, and materials for internal use
 </li>
 <li>
 Coordinate training sessions, onboarding schedules, and recruiting logistics
 </li>
 <li>
 Track and execute on firm-wide people initiatives and cross-functional HR projects
 </li>
 <li>
 Organize logistics for internal programs and events
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Executives receive seamless, proactive support across scheduling, communication, and execution
 </li>
 <li>
 Materials are consistently accurate, professional, and delivered on time
 </li>
 <li>
 Projects and programs run smoothly, with clear timelines and measurable progress
 </li>
 <li>
 You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $130,000 &ndash; 140,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 New York, NY &ndash; On site
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant to HR Team

Pyramid

We are looking for an HR Executive to manage our company&rsquo;s recruiting, learning and development and employee performance programs.HR Executive responsibilities include creating referral programs, updating HR policies and overseeing our hiring processes. To be successful in this role, you should have an extensive background in Human Resources departments and thorough knowledge of labor legislation.Ultimately, you will make strategic decisions for our company so that we hire, develop and retain qualified employees.Responsibilities<ul><li>Design compensation and benefits packages</li><li>Implement performance review procedures (e.g. quarterly/annual and 360&deg; evaluations)</li><li>Develop fair HR policies and ensure employees understand and comply with them</li><li>Implement effective sourcing, screening and interviewing techniques</li><li>Assess training needs and coordinate learning and development initiatives for all employees</li><li>Monitor HR department&rsquo;s budget</li><li>Act as the point of contact regarding labor legislation issues</li><li>Manage employees&rsquo; grievances</li><li>Create and run referral bonus programs</li><li>Review current HR technology and recommend more effective software (including HRIS and ATS)</li><li>Measure employee retention and turnover rates</li><li>Oversee daily operations of the HR department</li></ul>Requirements and skills<ul><li>Proven work experience as an HR Executive, HR Manager or similar role</li><li>Familiarity with Human Resources Management Systems and Applicant Tracking Systems</li><li>Experience with full-cycle recruiting</li><li>Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance)</li><li>Demonstrable leadership abilities</li><li>Solid communication skills</li><li>BSc/MSc in Human Resources Management or relevant field</li></ul>Job Type: Full-timePay: &#8377;10,346.15 - &#8377;20,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Experience:<ul><li>HR: 2 years (Preferred)</li><li>total work: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Human Resource Executive

Hilton

<div>Human Resources Executive - Waldorf Astoria Ras Al Khaimah
A Human Resources Executive is responsible for supporting and advising management on proper policies and procedures to deliver an excellent staff experience while assisting with employee relations. 
 
What will I be doing? 
 
As a Human Resources Executive, you are responsible for supporting and advising management on proper policies and procedures to deliver an excellent staff experience. A Human Resources Executive will also be required to manage employee relations. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Support and advise Managers on proper policies and procedures
</li><li>Manage employee relations issues in the hotel in a confidential manner, including disciplinaries, grievances, and capability</li><li>
Ensure absence monitoring is in line with company guidelines
</li><li>Ensure recruitment and selection process is adhered to and ensure that appropriate immigration checks are carried out</li><li>
Assist in determining departmental training requirements</li><li>
Ensure completion of training for hotel security, fire regulations and other health and safety legislation</li><li>
Assist in the organisation of Team Member social events</li><li>
Work with local organizations and schools to promote the hospitality industry</li><li>
Promote and endorse staff benefits</li><li>
Assist and resolve team member and management queries</li></ul>
What are we looking for? 
 
A Human Resources Executive serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous experience in or equivalent role</li><li>
Strong Knowledge of UAE Laws</li><li>
Positive attitude</li><li>
Excellent communication and people skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Excellent grooming standards</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li><li>
Ability to work on their own or in teams</li><li>
Experience with MS Office applications and Outlook</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Knowledge of hospitality</li><li>
CIPD qualified or working towards qualification, or equivalent</li><li>
IT proficiency</li></ul> 
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Human Resources Executive - Waldorf Astoria Ras Al Khaimah

Del Valle ISD

<div>Primary Purpose:
Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Provide secretarial support and office manager skills that will ensure the proficient operation of the Department of Human Resources. 
Minimum Qualifications:
Education/Certification
High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50) paid
by employee. 
Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Must be self-motivated, possess the ability to work under pressure, able to handle multiple tasks and work collaboratively 
Required Experience:
Administrative secretarial experience or 30 semester hours of college credit or equivalent training
Three (3) years of HR related experience and general knowledge of routine office procedures to include customer service, telephone etiquette, efficient and effective filing, and bookkeeping procedures.
Major Responsibilities and Duties:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) 
Professionalism
The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.
<ul><li>Rule &sect;247.1 Purpose and Scope; Definitions
</li><li>Rule &sect;247.2 Code of Ethics and Standard Practices for Texas Educators
</li></ul>Organization Management
The executive assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:
<ul><li>Assist with department budget preparation and maintain accurate records of expenditures.
</li><li>Prepare and process purchase orders and receive, store, and issue supplies and equipment.
</li><li>Maintain inventory of fixed assets, equipment, and supplies.
</li><li>Maintain inventory of equipment and supplies; order supplies and materials as needed.
</li><li>Prepare department communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
</li><li>Prepare instructional materials as requested.
</li><li>Monitor and process time records including leave requests and reports. Compile information and submit to the central office according to established procedures and deadlines.
</li><li>Maintain department calendar of events.
</li><li>Compile, maintain, and file all reports, records, and other documents as required.
</li><li>Maintain records according to established procedures.
</li><li>Maintain general office files; save/store required documents per policy and administrative procedures.
</li><li>Establish and maintain recordkeeping procedures for the department.
</li><li>Monitor appropriate use of the budget (secure monies received; prepare monies for deposit; dispense monies, paychecks, travel checks, reimbursements, etc.)
</li><li>Maintain payroll information including attendance reporting, absence reports, etc.
</li><li>Other duties as assigned.
</li></ul>Communication and Community Relations
The executive assistant promotes a positive tone for the Technology department or community relations through activities such as the following:
<ul><li>Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
</li><li>Schedule appointments and maintain the administrator&rsquo;s calendar.
</li><li>Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
</li><li>Schedule interviews and compile all necessary documents for the interview process for all interviews led by the Human Resource Department.
</li><li>Make travel arrangements including making hotel reservations and turning in conference registration forms.
</li><li>Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.
</li><li>Compile pertinent data used to prepare various required state and local reports.
</li><li>Prepare purchase orders and payment authorizations as directed.
</li><li>Compile, maintain, and file all reports, records, and other documents as required.
</li><li>Process all service records requests.
</li><li>Complete financial aid loan forgiveness forms for current and previous employees.
</li><li>Prepare all recruiting materials for various job fairs attended by DVISD staff.
</li><li>Maintains recruitment fair logs and follows up with prospective candidates on their applications.
</li></ul>Organization Improvement
The executive assistant promotes efforts to improve the department or organization through activities such as the following:
<ul><li>Monitor workflow of the department and office staff.
</li><li>Assist students, teachers and parents as needed.
</li><li>Maintain and assist with operation of office machines as needed.
</li><li>Prepare materials for department distribution.
</li></ul>Qualities of an Effective Secretary
The executive assistant exhibits qualities such as the following:
<ul><li>Daily attendance and punctuality at work are essential functions of the job.
</li><li>Participate in District staff development programs that improve job related skills.
</li><li>Keep informed of and comply with state, district, and school regulations, including daily attendance, punctuality and confidentiality.
</li><li>Use effective communication skills with students, parents and District personnel.
</li><li>Maintain confidentiality.
</li></ul>Supervisory Responsibilities
None 
Equipment:
<ul><li>Office equipment and tools: calculator, computer, printer, copier, fax, multiline telephone, and other equipment applicable to position.
</li></ul>Working Conditions:
Mental Demands/Physical Demands/Environmental Factors
<ul><li>Frequent exposure to: hot and cold temperatures (work inside and outside), humidity extremes, noise, low or intense illumination, vibration, biological hazards, working on uneven surfaces, working alone, working prolonged or irregular hours.
</li><li>Work irregular and extended work hours when approved by the CTO.
</li><li>Work with frequent interruptions/deadlines and maintain emotional control under stress.
</li><li>Frequent standing, stooping, bending, kneeling, pushing, and pulling, repetitive hand motions, hearing, speaking clearly, visual acuity and prolonged data input, and occasional heavy lifting of students.
</li><li>Biological exposure to bacteria and communicable diseases.
</li><li>Must be able to lift at least 50 pounds.
</li></ul>The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.</div><div></div>

Executive Assistant I - Human Resources

Mod Offshore

<div>
 
 
 HUMAN RESOURCES SPECIALIST / EXECUTIVE
 
 
 
 
 
 
 
 Company Description
 
 
 
 
 
 
 As the solution partner and representative of Oil States Industries in Turkey, Mod Offshore provides a full range of services for the maintenance, repair, refurbishment, modification, and recertification of surface and subsea equipment. In conjunction with our national and global network, we offer tailor-made solutions through collaboration with industry-leading partners in accordance with manufacturer standards and industry regulations.
 
 
 
 
 
 Mod Offshore also aims to provide significant support to clients by assisting in the execution of engineering projects and strategic Asset Management Plans (AMP) for their offshore ventures.
 
 
 Our priority and main motivation at Mod Offshore is to contribute to the nationalization of offshore operations and to become a service exporter with the experience we aim to gain in the near future.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time, on-site role located in
 
 
 Zonguldak/&Ccedil;aycuma
 
 
 for a Human Resources Executive/Manager. This role will be responsible for managing some aspects of human resources functions, including
 
 recruitment
 
 ,
 
 employee relations
 
 ,
 
 performance management
 
 ,
 
 HR budgets, HR analytics &amp; reporting
 
 ,
 
 payroll and other HR functions
 
 when it is needed. He/She will also oversee compliance with legal requirements and company policies and procedures, and will work closely with all departments to support the organization's growth.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Develop and implement HR strategies and initiatives aligned with the overall business objectives, in coordination with the MOD central HR department,
 </li>
 <li>
 Ensure the selection of qualified personnel in line with company policies and strategies, creating a team that adds value to the company through recruitment and orientation programs aligned with the corporate culture and vision,
 </li>
 <li>
 Provide HR support and guidance to employees on various HR-related matters, including employee relations, benefits, policies, and procedures,
 </li>
 <li>
 Implement and oversee performance management system to support employee growth and organizational goals,
 </li>
 <li>
 Handle employee relations issues and facilitate conflict resolution,
 </li>
 <li>
 Stay up to date with industry trends and best practices to continuously improve HR policies and procedures,
 </li>
 <li>
 Collaborate with the MOD central HR department to enhance organizational effectiveness.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or higher in Human Resources, Business Administration, or a related field
 </li>
 <li>
 Minimum of 8 years of experience in Human Resources,
 </li>
 <li>
 Experience in managing
 
 recruitment
 
 ,
 
 employee relations
 
 ,
 
 performance management
 
 ,
 
 HR budgets, HR analytics &amp; reporting
 
 ,
 
 payroll
 
 functions mainly.
 </li>
 <li>
 Excellent understanding of local labor laws and regulations,
 </li>
 <li>
 Experience in marine, oil&amp;gas, renewable energy, engineering, offshore sectors,
 </li>
 <li>
 Proficiency in Microsoft Office and HR management systems,
 </li>
 <li>
 Capable of actively contributing to the development and institutionalization of Human Resources processes within the company, with project management experience,
 </li>
 <li>
 Strong budgeting, reporting, and analytical skills,
 </li>
 <li>
 
 
 Fluent in written and spoken English,
 
 
 </li>
 <li>
 Possess strong representation skills, with excellent written and verbal communication abilities,
 </li>
 <li>
 Strong analytical and problem-solving skills, with the ability to make data-driven decisions,
 </li>
 <li>
 Having positive communication, successful teamwork, being research-oriented, solution-focused, and responsible,
 </li>
 <li>
 Strategic thinker with the ability to translate HR initiatives into business results,
 </li>
 <li>
 Residing in or willing to relocate to
 
 Zonguldak/&Ccedil;aycuma
 
 ,
 </li>
 <li>
 Flexibility to travel to different locations as required for business needs.
 </li>
 </ul>
 
 
</div>

Human Resources Executive

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