human resources office assistant

AYM Inc

<div>SUMMARY

Supports a people-first culture by providing responsive service and clear communication, recognizing that the success of the company is built on strong relationships with both customers and team members

Greet coworkers, vendors, customers, job applicants and other visitors. Operate company switchboard to route incoming calls and assist callers. Provide assistance and support to employees as necessary. Administratively support the Human Resources and Safety Departments. This position will have regular access to sensitive information and must therefore be able to demonstrate professional discretion and maintain confidentiality at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Answer main phone

Maintain Petty Cash.

Direct employees to appropriate HR staff for assistance with questions, forms, information, etc.

Open and distribute incoming mail to department personnel. Route outgoing mail.

Scan invoices to Accounts Payable for approval.

Scan RMA copies to appropriate personnel.

Create onboarding folders

Update and maintain postings on the Portal dashboard and bulletin boards

Maintain pre-employment packets and new hire packets.

Handle inventory and supplies of office supplies; reordering and fulfilling equipment and supplies.

Prepare reports and perform administrative and clerical duties for the Manager of Human Resources.

Any other duties as required and assigned by the Manager of Human Resources; to assist with the daily support of the Human Resources Department. Letters, labels, violations, etc.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

HR Office Assistant - Temporary Role

McHenry County College

<div>JOB 40 hours | Flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required. EXAMPLE OF DUTIES Responsible for providing advanced administrative support to the Administrator, Department Chairs and faculty within the assigned College department and/or division. Provide outstanding customer service to employees, students and external customers while maintaining a smooth operation of the office. Effectively and efficiently handling a variety of administrative support duties that support the Division. 
 
Departmental Specific Summary: The Administrative Assistant II, Human Resources, provides essential operational and administrative support to ensure the smooth functioning of HR processes and services. This role is responsible for maintaining accurate employee data within the Colleague HRIS system, including processing new hires, terminations, transfers, and updates to employee records such as name and address changes. The position also manages financial administrative tasks, including processing invoices and credit card billing. Serving as a key point of contact, the assistant greets visitors to the HR suite, supports I-9 employment eligibility verification, and coordinates logistics for meetings by scheduling, preparing agendas, and recording notes. Additional responsibilities include submitting work orders to Facilities and IT, ordering office supplies, responding to employment verification requests, and actively monitoring and responding to inquiries in the HR inbox. This role requires strong attention to detail, organization, and customer service skills to support a responsive and efficient HR function. SUPPLEMENTAL INFORMATION
<ul><li>Associate&rsquo;s degree from a regionally accredited institution or equivalent, specialized training and/or coursework</li>
Three to five years related experience 
<li>
</li></ul>
Desired Qualifications: 
<ul><li>
Bachelor&rsquo;s degree from a regionally accredited institution</li><li>
Bilingual (Spanish/English) language skills</li></ul> 

Skills and Specifications: 
<ul><li>
Ability to manage calendars at the director or above level</li><li>
Ability to assess situations and bring them to Dean appropriately</li><li>
Strong customer service orientation</li><li>
Technological orientation, including the ability to learn new computer applications, including College ERP</li><li>
Ability to deal with complex and/or stressful situations with relative ease and a professional demeanor</li><li>
Thorough knowledge of modern office technology and procedures</li><li>
Interest and ability to continuously improve processes</li><li>
Ability to work independently with minimal supervision and take initiative to resolve or complete duties in a timely manner</li><li>
Ability to work and communicate effectively with a wide range of co-workers, applicants, students, community members and vendors</li><li>
Ability to maintain confidentiality, discretion and integrity</li><li>
Advanced written and oral communication skills</li><li>
Proven problem-solving skills</li><li>
Ability to work efficiently, effectively and accurately with a strong sense of timeliness</li><li>
Ability to work under pressure and handle change</li><li>
Ability to handle multiple tasks and ongoing projects</li><li>
Ability to safely handle &ndash; push/pull carts up to 40 pounds (heavy books, packages, etc.) and lift up to 25 pounds unassisted</li><li>
Proficient in Microsoft Suite and internet</li><li>
Organizational and planning skills</li><li>
Detail oriented</li><li>
Excellent proofreading skills</li><li>
Strong detail, follow-through, and organizational skills</li><li>
Commitment to and respect for diversity and the MCC Behaviors of Excellence</li><li>
Commitment to the College mission, vision, and goals</li><li>
Ability to perform all of the essential functions, skills, and specifications of the position</li></ul></div>

Administrative Assistant II - Human Resources

Grand Hyatt The Red Sea

<div><div><h2 class="jobSectionHeader">Summary</h2>
<div><ul><li>Maintain and update employee records, including new hires, resignations, and status changes 
</li><li>Track attendance, leaves, and assist payroll data preparation</li>
<li>Handle employee queries related to HR policies, benefits, and procedures</li>
<li>Coordinate training sessions, meetings, and HR activities</li>
<li>Maintain HR databases and ensure accuracy of information</li>
<li>Prepare reports, letters, and internal correspondence</li>
<li>Ensure compliance with company policies and labor regulations</li>
</ul></div></div><div><h2 class="jobSectionHeader">Qualifications</h2>
<div><div><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li>
<li>1 year of experience in HR or administrative role (preferred)</li>
<li>Knowledge of HR processes</li>
<li>Proficiency in MS Office (Excel, Word, Outlook)</li>
<li>Experience in HR systems ( is an advantage)</li></ul></div></div></div></div>

HR Administrative Assistant - Female saudi national

County of Hawaii

Human Resources Assistant - SR-13

City Of Rocky Mount

<div>JOB To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 
JOB SUMMARY 
The Administrative Assistant II coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department; creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget process. EXAMPLE OF DUTIES
<ul><li>Performs administrative and clerical functions for an individual position or a managerial group.</li><li>
May supervise the work of other office staff, seasonal and/or temporary employees as assigned, providing guidance and direction as well as scheduling and monitoring the quality of work performed.</li><li>
Performs a variety of complex, specialized administrative and clerical functions requiring the application of city and/or department policies and procedures and the exercise of standards.</li><li>
Updates master files, orders supplies and forms.</li><li>
Maintains a variety of files and records, prepares, and verifies all departmental invoices, processes bills for payment.</li><li>
Records and manages all personnel absence and vacation records.</li><li>
Ensures that office equipment is maintained properly.</li><li>
Answers incoming inquiries both written, and otherwise.</li><li>
Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in a timely manner.</li><li>
Arranges and manages all inter-office schedules and appointments.</li><li>
Prepares, maintains, and files daily correspondence, reports, directives, and legal notifications.</li><li>
Assists department director in budget preparation and daily control activities.</li><li>
Collects data for the budget, checks expenses, maintains fiscal, time and personnel records for the department.</li><li>
Maintains a variety of files and records.</li><li>
Records financial transactions of the department.</li><li>
Prepares and verifies all bills, processes bills for payment and submits to director for approval.</li><li>
Allocates appropriate funds.</li><li>
Acquires and maintains records of purchase orders.</li><li>
Submits monthly report to Auditor.</li><li>
Collects all fees and processes deposits.</li><li>
Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines, and scheduled reports.</li><li>
Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts, and comparable highly sensitive information.</li><li>
Assures security of files.</li><li>
Composes correspondence involving application of established policies and procedures. Independently responds to correspondence of a routine nature.</li><li>
Performs a variety of secretarial duties for a department director, including arranging meetings, booking travel and accommodations, and maintaining confidential files.</li><li>
Receives, opens, logs, sorts, and distributes mail.</li><li>
Screens telephone calls and answers requests for information or routes to appropriate staff.</li><li>
Orders supplies, maintains equipment and supply inventory, arranges maintenance and/or repairs.</li><li>
Maintains calendar, schedules appointments/meetings, schedules staff development and makes necessary appointment arrangements.</li><li>
Collects, reviews, and submits employee time sheets to payroll department.</li><li>
Scans and maintins document files.</li><li>
Performs work at assigned location during specified business hours.</li><li>
 Performs related additional duties as required and assigned.</li></ul>
SUPPLEMENTAL INFORMATION Knowledge, Skills, and Abilities: 
<ul><li>
Knowledge of city programs, rules, and regulations.</li><li>
Knowledge of technical legal requirements relating to the assigned department or program such as property taxes, child support, delinquent tax administration, etc.</li><li>
Knowledge of business English, composition, grammar, spelling, punctuation, and arithmetic.</li><li>
Knowledge of purchasing and payment procedures.</li><li>
Knowledge of bookkeeping and budgetary principles and practices.</li><li>
Skill in typing to complete 60 wpm accurately and the ability to take sufficient notes at a meeting to prepare and accurate record of events.</li><li>
Ability to use a variety of hardware and software including but not limited to Microsoft Word, Excel, and Publisher as well as department specific systems.</li><li>
Ability to apply new developments in office practices and remain informed on the director&rsquo;s areas of responsibility to effectively communicate with people in contact with the director.</li><li>
Ability to engage in and coordinate functions that require administrative skills, the ability to interpret and explain programs to others, and successfully achieve objectives.</li><li>
Ability to establish and maintain effective working relationships with supervising personnel, co-workers, subordinates, representatives from all levels of government, civic organizations, business professionals and the public.</li><li>
Ability to project a positive, concerned image to the public.</li><li>
Ability to communicate effectively orally and in writing, including the ability to understand and follow complex written and oral directions.</li><li>
Ability to maintain confidentially sensitive files and records.</li></ul>
SUPERVISORY AND MANAGEMENT RESPONSIBILITIES 
<ul><li>
None</li></ul>
WORK ENVIRONMENT 
<ul><li>
The work is typically performed in an office setting.</li></ul></div>

ADMINISTRATIVE ASSISTANT II( HUMAN RESOURCES)

IMGS Group

Job SummaryWe are looking for a dynamic and organized Admin &amp; HR Officer to manage daily administrative operations and support HR functions, ensuring smooth office management and effective employee lifecycle handling.Key ResponsibilitiesAdministration:<ul><li>Manage day-to-day office operations and coordination</li><li>Maintain filing systems, records, and documentation</li><li>Handle office supplies, procurement, and vendor management</li><li>Support travel arrangements, visa processing, and logistics</li><li>Assist management with reports, documentation, and correspondence</li></ul>HR Functions:<ul><li>Support recruitment process (job posting, CV screening, interviews)</li><li>Manage employee onboarding and offboarding processes</li><li>Maintain employee records and HR database</li><li>Track attendance, leave, and update HR systems</li><li>Assist payroll with attendance and HR inputs</li><li>Ensure compliance with company policies and procedures</li></ul>Employee Relations:<ul><li>Act as a point of contact for employee HR/admin queries</li><li>Support internal communication and engagement activities</li><li>Maintain a positive and structured work environment</li></ul>Benefits:<ul><li>Company-sponsored visa</li><li>Medical insurance coverage</li><li>Flight tickets (as per company policy)</li><li>Career growth and development opportunities</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field (preferred)</li><li>1&ndash;3 years of relevant experience in HR/Admin role</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to multitask and meet deadlines efficiently</li></ul>How to Apply:Interested candidates may send their updated CV to: careers@imgs.caWork Location: In person

HR & Admin Assistant

Transport Leading Company

Supporting the development and implementation of HR initiatives and systemsBeing actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring processmonitoring staff performance and attendanceensuring candidates have the right to work at the organisationadvising on disciplinary and employee performance problemsEnsuring that all employees are organized and satisfied in their work environment.Communicating with staff about issues affecting their performance.Ensuring accurate and proper record-keeping of employee information in electronic and digital format.Job Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

HR ASSISTANT

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