human resources office assistant

Lana Al Arab Contracting

HR Assistant (Female)We're looking for a highly organized and proactive HR Assistant to join our team in Doha, Qatar. This full-time, entry-level role is perfect for someone eager to start a career in human resources and recruitment.Responsibilities<ul><li>Support the recruitment team by posting job ads on various portals and social media platforms.</li><li>Screen resumes and conduct initial screenings to assess candidate qualifications and suitability for open positions.</li><li>Maintain and update candidate databases and assist in building a pipeline of talent for future openings.</li><li>Assist with various HR administrative tasks, including preparing documents, managing employee files, and coordinating interviews.</li><li>Provide support to the recruitment and business development teams with market mapping and candidate sourcing.</li><li>Help ensure a smooth and positive experience for candidates throughout the hiring process.</li></ul>Qualifications<ul><li>Bachelor's Degree in Human Resources, Business Administration, or a related field.</li><li>1-2 years of experience in an HR or recruiter role is preferred.</li><li>A high level of organization, with strong attention to detail and the ability to manage multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills in English are a must.</li><li>Proficiency in using ATS, MS Office, including MS Excel and MS Word.</li><li>A valid Qatar ID (QID) is required.</li><li>Immediate availability to start is essential.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have a valid QID?</li><li>Are you available to join immediately (Notice Period)?</li></ul>Location:<ul><li>Doha (Required)</li></ul>Work Location: In personApplication Deadline: 03/04/2026

HR Assistant (Female)

Burtplace General Contracting LLC

Job Description: We are looking for a motivated HR Assistant to support our Human Resources department in daily operations. The ideal candidate will assist with recruitment, employee records, payroll, and HR administration to ensure smooth HR processes across the organization.Key Responsibilities:<ul><li>Assist in recruitment and onboarding processes.</li><li>Maintain and update employee records accurately.</li><li>Support payroll and attendance tracking.</li><li>Prepare HR reports and documentation as needed.</li><li>Assist in implementing HR policies and procedures.</li><li>Respond to employee inquiries regarding HR-related matters.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Previous experience in an HR role is preferred.</li><li>Good knowledge of HR practices and UAE labor laws.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficiency in MS Office and HR software is a plus.</li></ul>Job Type: Full-timePay: AED5,000.00 per monthWork Location: In person

Female HR Assistant

Karuna Care Services

General PurposeThe HR &amp; Administrative Assistant provides administrative support for daily business and human resource operations. This position is responsible for managing a variety of administrative tasks, ensuring both the operational efficiency of the office and the smooth running of Human Resource functions.Essential Duties General Administration<ul><li>Manage main agency phone system by answering, forwarding and delivering messages to the appropriate person(s).</li><li>Handle general office tasks, such as filing, ordering supplies, reviewing and distributing mail, and maintaining office cleanliness to ensure smooth daily operations of the office.</li><li>Order ID badges, name plates, business cards, and other office supplies as needed.</li><li>Manage and maintain the agency contact list by ensuring the regular maintenance of phone lists and email distribution groups.</li><li>Complete personal expense report for all administrative purchases.</li><li>Attend various meetings for ongoing training, support, and to develop team rapport as applicable.</li><li>Ensure company bills are paid on time and are filed appropriately.</li><li>Ensure all required trainings are complete and up to date including all agency specific trainings, CPR/FA, QMAP, and SCM (optional)</li><li>The duties of this job may evolve overtime, and this job description may be updated to clarify those duties.</li></ul>Human Resources and Operations<ul><li>Ensures the efficiency of day-to-day administrative and human resource operations.</li><li>Manage employee and independent contractor files, ensuring confidentially and data security.</li><li>Answer employee questions related to Karuna Care Services policies, benefits, compensation and other HR-related issues.</li><li>Complete all agency reimbursements and invoices.</li><li>Conduct a variety of monthly audits to ensure accuracy, including benefits, file and record keeping, compliance, operational efficiency and data management.</li><li>Assist with payroll by maintaining accurate employee and payroll records, ensuring compliance with labor laws, and processing of payroll.</li><li>Assist with the coordination and successful delivery of employee benefits.</li><li>Assist with the delivery of KCS birthday and anniversary recognition policy, including managing employee anniversary and birthday calendars, ordering and delivering associated recognition items and ensuring all information is added to the payroll tracking document.</li><li>Assist in conducting formal investigations to address employee complaints and/or concerns.</li><li>Report on-the-job injuries by filing a worker&rsquo;s compensation claim and maintaining the OSHA 300 log.</li><li>Manage employee recruitment, including engaging in a variety of recruitment efforts, posting positions, screening candidates, interview support, and completing reference checks.</li><li>Support with new hire onboarding and orientation for employees and contracted providers, which may include conducting onboarding meetings, reviewing our internal policies and benefit packages and collecting and reviewing state mandated documentation.</li><li>Process and record all background, motor vehicle, and CAPs checks for all employees and contracted providers.</li><li>Manage staff training expirations and coordinate to ensure all staff are scheduled in necessary trainings.</li><li>Responsible for supporting with termination of all employees, collecting vital documents, processing federal and state checks, completing exit interviews, management of employee files and databases to ensure agency documentation adheres to state and federal laws.</li><li>Assist with managing performance management processes, including initiating and monitoring performance review cycles, compiling and maintaining performance records, and ensuring all associated documents are collected and filed appropriately.</li><li>Complete all employment or income verification needs as they arise or are requested.</li><li>Review and record all agency incident reports into the incident report tracking ledger.</li><li>Maintain current and accurate job descriptions for all KCS positions.</li><li>Assist in the development or revision of KCS policies and procedures as requested.</li><li>Provide general administrative support for KCS program(s) including, Leading the Way, Training, Marketing and other core KCS departments.</li><li>The duties of this job may evolve overtime, and this job description may be updated to clarify those duties.</li></ul>Job QualificationsEducation and Experience:<ul><li>High School diploma or equivalent is required.</li><li>Bachelor&rsquo;s degree in business administration or human resources management preferred.</li><li>Minimum of 1 year of administrative experience required.</li><li>Minimum of 1 year of human resources experience preferred.</li><li>Minimum of 1 year of experience working with individuals with intellectual and developmental disabilities preferred.</li><li>Human Resources accredited training preferred.</li></ul>Other Qualifications:<ul><li>Maintains current knowledge, understanding, and application of federal, state, and local employment laws and regulations.</li><li>Must be self-directed and able to work both independently and collaboratively.</li><li>Effective written and verbal communication skills, with individuals and groups at all professional levels.</li><li>Must be highly organized, able to multi-task and prioritize workload quickly.</li><li>Ability to provide effective training to individuals and groups.</li><li>Thorough understanding of MS office, office equipment and program specific software.</li><li>Ability to handle sensitive employee information with discretion.</li><li>Must be able to successfully pass a background and CAPS check</li></ul>Work EnvironmentThe HR &amp; Administrative Assistant reports to the Chief Operating Officer. Regular working hours are Monday-Friday during business hours. This position is spent mostly in an office environment with occasional remote work options.Pay: $23.08 - $26.44 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid jury duty</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many years of experience do you have working with individuals with intellectual and developmental disabilities? </li><li>Do you have any Human Resources accredited training? </li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Human resources: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Lafayette, CO 80026

Human Resources and Administrative Assistant

Cherokee Federal

<div>Human Resources Administrative Assistant Support
***As required by our governmental client, this position requires an active Secret clearance to be considered.
Join Cherokee Federal as an Administrative Assistant Support. Support intern and fellowship programs across domestic and overseas posts, coordinate placements with the Student Internship Office, and manage the annual leave restoration program. Serve as backup to the Bureau Awards Coordinator and process Entry on Duty (EOD) documents for Eligible Family Member appointments. Bring your HR expertise to a mission that matters. Secret clearance required. 100% of our profits support Cherokee Nation citizens through health care, education, and jobs.
Compensation &amp; Benefits:
Estimated Starting Salary Range for Human Resources Administrative Assistant Support : $80,000.00-$85,000.00 per year.
Pay commensurate with experience.
Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.
 Human Resources Administrative Assistant Suppor t Responsibilities Include:
<ul><li>The Administrative Assistant Support shall work with the Civil Service Human Resources Office (CSHRM) to manage intern and fellowship programs. These include unpaid domestic and overseas interns, Pickering and Rangel Fellows, U.S. Foreign Service interns, and Foreign Affairs Information Technology (FAIT) fellows.
</li><li>Interact with members of the Student Internship Office, supervisors in domestic offices, Human Resources Officers at overseas posts and students to place interns and fellows during the school year (spring, summer, and fall).
</li><li>Manage the annual leave restoration program, working with employees and Human Resources Officers to track employee leave restoration requests.
</li><li>The HR Assistant shall serve as the backup to the Bureau Awards Coordinator, assisting with the processing of incoming award nominations for bureau employees.
</li><li>The HR Assistant shall work with the Bureau HR Specialists to process incoming Entry on Duty (EOD) documents for incoming Eligible Family Member appointments.
</li><li>Performs other job-related duties as assigned.
 </li></ul>Human Resources Administrative Assistant Support Experience, Education, Skills, Abilities requested:
<ul><li>A high school diploma or equivalent, although an associate or bachelor&rsquo;s degree is preferred.
</li><li>3 years of relevant HR experience.
</li><li>Secret Level Clearance.
</li><li>Must pass pre-employment qualifications of Cherokee Federal.
</li></ul>Company Information:
Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com.
#CherokeeFederal #LI-RA2 #AppC
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.
5 keywords:
<ul><li>HR operations
</li><li>Internship and fellowship management
</li><li>Leave restoration
</li><li>Awards processing
</li><li>EOD documentation
</li></ul>5 similar job titles:
<ul><li>Human Resources Specialist
</li><li>HR Coordinator
</li><li>HR Administrative Specialist
</li><li>Talent Programs Coordinator
</li><li>HR Support Specialist
</li></ul>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.
Many of our job openings require access to government buildings or military installations.</div>

Human Resources Administrative Assistant Support

Diocese of Winona-Rochester

Job SummaryThe Administrative Assistant to the Chief Finance/ Officer (CFO) and the Director of Human Resources play a crucial role in supporting the mission and activities of the Diocese of Winona-Rochester. The nature of the work is highly confidential and supports all administrative functions in support of finance, accounting and human resource functions for the Diocese. The work will normally be performed at the Chancery, Monday &ndash; Friday from 8:00 a.m. to 4:30 p.m.Essential Duties and Responsibilities<ul><li>Assist CFO and Human Resource Director with correspondence, transcription of letters, photocopying, telephone calls, filing, human resource projects board meeting preparations.</li><li>Attend board meetings, take minutes, type minutes and order lunches.</li><li>Open finance office mail, distribute and total checks to be deposited.</li><li>Assist with Proxy requests from Parishes/Institutions.</li><li>Assist with various mailings.</li><li>Assist with maintaining/updating website information for Finance/Human Resources/Benefits/other departments as needed.</li><li>Retrieve mail from the US Post Office daily, as well as open, process, and distribute mail daily.</li><li>Research internet/etc. for projects/presentations.</li><li>Update and maintain calendars for Chief Finance Officer and Human Resources Director.</li><li>Assist other Finance, Human Resources and other Chancery Center departments with various projects and assignments as needed</li></ul>Required Knowledge, Skills and Abilities<ul><li>Must be able to work at a fast pace and stick to weekly deadlines.</li><li>Must be a self-starter with an innovative approach to administration and a keen eye for detail.</li><li>Must demonstrate superb verbal, written, and interpersonal skills.</li><li>Ideally would have previous experience in finance, accounting and human resources.</li><li>People oriented; be able to work collaboratively with co-workers.</li><li>Ability to maintain a positive and professional demeanor.</li><li>Able to respond positively to change and move directions rapidly.</li><li>Be able to maintain a high level of confidentiality.</li><li>Operate office equipment (fax machine, postage machine, copier, etc.)</li><li>Must be able to multi-task and prioritize work.</li><li>Willingness to serve the Pastoral Center wherever needed.</li><li>Aid others whenever the workload is light.</li><li>Typing speed of 50+ wpm.</li><li>Must be proficient in applications of Microsoft 365 Office software.</li></ul>Education and Experience<ul><li>High school diploma or GED equivalent required.</li><li>Associate degree or bachelor's degree recommended.</li><li>At least two years of clerical or administrative experience.</li><li>Bi-Cultural Hispanic or Bi-Lingual Spanish is a real plus.</li></ul>Physical Requirements<ul><li>Ability to perform high stress multi-tasking functions and meet deadlines.</li><li>Ability to sit for prolonged periods at the computer and lift 10+ pounds.</li><li>Ability to use a keyboard for communications and analysis.</li></ul>OTHER REQUIREMENTSChurch employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the Diocese. It is expected that all employees respect Catholic doctrine and religious practices.Work environment&middot; Time is spent in the Pastoral Center Office divided between CFO/CAO and Human Resources administrative responsibilities.&middot; Typical workdays are Monday &ndash; Friday from 8:00 a.m. to 4:30 p.m.&middot; May be asked to support special events requiring modification in normal schedule.Pay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant – Finance Office / Human Resources

Construction Employerz

Position: HR &amp; Administrative AssistantSeniority Level: Mid LevelEmployment Type: Full-TimeTime: 5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)Job Summary The HR &amp; Admin Assistant will support the Human Resources and Administration functions by ensuring accurate employee record management, smooth onboarding and offboarding processes, effective communication, and timely coordination with internal and external stakeholders. The role also contributes to employee engagement, compliance, and maintaining a positive workplace culture.Key ResponsibilitiesHR Operations<ul><li>Maintain accurate and up-to-date employee records and documentation.</li><li>Manage end-to-end onboarding and offboarding processes, ensuring compliance with company policies.</li><li>Assist in drafting, updating, and maintaining job descriptions.</li><li>Handle employee queries professionally via calls and emails, ensuring timely resolution. Support employee engagement initiatives, feedback collection, and workplace culture activities.</li><li>Assist in employer branding efforts including LinkedIn and social media initiatives.</li></ul>Employee Benefits &amp; Compliance<ul><li>Coordinate employee enrollment in insurance plans and maintain related records.</li><li>Liaise with tax departments and external compliance bodies to ensure timely submissions and adherence to regulations.</li><li>Assist in administering compensation programs and employee benefits.</li><li>Coordinate and track drug testing processes where required.</li></ul>Attendance &amp; Leave Management<ul><li>Review and process Request Time Off (RTO) applications in a timely and accurate manner.</li><li>Maintain attendance records and ensure proper documentation.</li></ul>Training &amp; Development<ul><li>Assist in administering online training modules and tracking employee progress.</li><li>Support learning and development initiatives.Administrative Support</li><li>Ensure smooth interdepartmental communication and coordination.</li><li>Maintain company platforms such as SharePoint and ensure data accuracy.</li><li>Support general administrative tasks and office operations as required.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR or administrative roles (preferred).</li><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office and HR systems (HRIS experience is a plus).</li><li>Ability to handle confidential information with integrity.</li></ul>Work Location: In person

HR & Admin Assistant

Government Personnel Mutual Life Insurance Company

<div>Job Title: Human Resources Assistant

Location: GPM Life Insurance, San Antonio, TX

Working Conditions: In-office, (not remote)

Job Type: Full time 
ABOUT GPM LIFE INSURANCE

GPM Life is a Northeast San Antonio based life insurance company with an emphasis on providing excellent customer to policyholders/customers, agents, and the GPM Life Team.

GPM Life offers a competitive benefits package including medical, dental, vision, group life insurance, and a generous 401(k) plan with a company match.

GPM Life employees work 39 hours/week Monday through Friday. (5-hour workday on Friday!)

REQUIRED SKILLS
<ul>
<li>Minimum 3 years administrative experience in Human Resources.</li>
<li>Minimum 1 year of payroll processing experience.</li>
<li>HRIS/Payroll system experience.</li>
<li>Proficient Personal Computer (PC) and Microsoft Word, Excel, Adobe, PowerPoint, and other computer applications skills.</li>
</ul>
ABOUT THE POSITION

The Human Resources Assistant must maintain strict confidentiality in all work and activities. The HR Assistant provides administrative support to the HR Department and provides customer service for GPM Life employees at all levels. Also provides customer service to vendors. The position is responsible for clerical/administrative tasks for all areas of the HR Department including HR records, employee benefits, compensation, and other areas as needed.

Updates and maintains employee information on the Professional Employer Organization (PEO) portal to ensure employee records are accurate. Prepares and submits all documentation for each payroll. Prepares/requests various reports as needed.
<ul><li>Responsible for administrative, clerical, and accounting/bookkeeping functions in Human Resources including review and processing of department electronic mail and paper mail, when received.</li>
<li>Responsible for updating/maintaining the HR payroll spreadsheet with all employee changes and salary changes for each pay period. Responsible for ensuring documentation for each payroll change has been included for each pay period and uploading to the Professional Employer Organization (PEO) portal and saving on the HR-Pay ShareFile for the GPM Life payroll team to access/review.</li>
<li>Responsible for submitting and verifying all current employee changes into the PEO&rsquo;s website. Responsible for submitting terminations on the PEO&rsquo;s website.</li>
<li>Notifies IT and coordinates changes on the GPM Life Intranet. Responsible for updating the company phone list, emergency phone list (for sending text messages), in a timely manner.</li>
<li>Reviews, approves, and prepares PDF copies of 401(k) loan requests using the Recordkeeper&rsquo;s website. Processes 401(k) contribution changes received on the Recordkeeper&rsquo;s website. Uploads contribution file to the 401(k) Recordkeeper&rsquo;s website each payroll period.</li>
<li>Assist employees with benefit and other PEO web portal issues by contacting PEO representatives directly to request assistance.</li>
<li>Scans documents for employee Human Resource files, Human Resources department records, and the Agent Deferred Compensation plan into the GPM Image System.</li>
<li>Prepares and distributes employee Training Performance Evaluation Rating Forms (PERFs) to supervisors for completion. Ensures all annual PERFs are completed on time and compiles salary increase data to present to the Administrative Committee; records and updates salaries approved salary changes on the PEO web portal.</li>
<li>Responsible for maintenance and inventory control of first aid and medical supplies. Ensures the medical supply vendor tests the AEDs monthly.</li>
<li>Assists Human Resources Coordinator with coordination of employee activities/events with assistance from the Crew (employee volunteers).</li>
<li>Prepare annual department budget for the accounting department. Review monthly budget reports and follow up on entries with Accounting as needed.</li>
<li>Assists Building Maintenance Specialist and Property Manager/Real Estate Administrator with building service calls/requests from employees.</li>
<li>Responsible for preparation of information and reports requested for annual 401(k) audit, annual IT audit, and annual payroll audit conducted by outside auditors. Responsible for assisting with information requested by the Vice President and Treasurer to complete the annual 5500 report and other annual reports.</li>
<li>Performs other duties as assigned.</li>
</ul>
CANDIDATES SHOULD HAVE
<ul>
<li>Working knowledge of Human Resources processes and laws.</li>
<li>Working knowledge of Payroll processes.</li>
<li>Strict adherence to confidentiality and privacy rules is required.</li>
<li>Great people skills.</li>
<li>Effective communication and customer service skills.</li>
<li>Strict attention to detail. Accuracy is essential.</li>
<li>Professional demeanor.</li>
<li>Time management and organizational skills.</li>
</ul>
EDUCATION AND EXPERIENCE
<ul>
<li>High school plus some college is equivalent.</li>
<li>Minimum 3 years of administrative experience in Human Resources.</li>
<li>Minimum of 1 year payroll processing experience.</li>
<li>HRIS/Payroll system experience.</li></ul></div>

Human Resources Assistant

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