human resources office assistant

University of Tennessee

<div>The HR Assistant functions as support to the Human Resources Office by answering incoming phone calls and directing them to the appropriate staff or office, assisting with new hire I9s, sorting and distributing mail, greeting visitors to the office, ordering supplies, keeping the lobby area clean and organized, providing administrative and financial support to the department.</div>
 <div><ul><li>Receive and direct calls for the human resources office staff. Provide basic information regarding job application status and troubleshooting assistance.
</li><li>Monitor, triage, and respond to departmental emails.
</li><li>Assist visitors applying for jobs within the university at in-person kiosks.
</li><li>Maintain I-9 calendar, complete new hire I-9 forms and verify documentation presented.
</li><li>Schedule meetings and manage room reservations.
</li><li>Open and close the office and maintain lobby.
</li><li>Perform administrative functions to support department staff.
</li><li>Provide back up for ledger reconciliation, accounts receivable functions and invoice processing.
</li><li>Complete annual reports and surveys.
</li><li>Assist with HR event planning.</li></ul></div>
 <div>Required Qualifications
<ul><li>Education: High School Diploma.
</li><li>Experience: Two years of office/clerical experience. Experience with Excel, Word and Outlook.
</li><li>Knowledge, Skills, Abilities:
</li></ul>Knowledge: Knowledge of Microsoft Office suite specifically Excel, Word and Outlook. Preferred: Knowledge of Oracle
Skills: Strong customer service skills. Outstanding communication, interpersonal and organizational skills.
Abilities: Ability to perform tasks independently and efficiently under strict deadlines and to be self-motivated. Ability to collaborate effectively with campus partners and visitors. Ability to follow detailed instructions. Ability to operate with professionalism, integrity and discretion to maintain confidentiality and handle sensitive information.
Preferred Qualifications
<ul><li>Experience: Experience in a Human Resources office. Experience with I-9 processing and documentation. HRIS experience.
</li><li>Knowledge of Oracle Cloud ERP systems.
</li></ul>Work Location
<ul><li>Location: Knoxville, TN
</li><li>Onsite
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR04
</li><li>Anticipated hiring range: $40,000 - $42,000</li> 
<li>
</li></ul>Application Instructions
To express interest, please submit an application with the noted below attachments.
<ul><li>Resume
</li><li>Cover Letter
</li><li>List of 3 Professional References</li></ul></div>
 <div>The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees&mdash;the Volunteers&mdash;who uphold the university&rsquo;s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee&rsquo;s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy&rsquo;s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as &ldquo;Best Employer for New Graduates,&rdquo; &ldquo;One of America&rsquo;s Best Large Employers,&rdquo; and &ldquo;Best Workplace for Women,&rdquo; and has been designated as &ldquo;Best Place for Working Parents&rdquo; by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!</div>

HR Assistant - UTK Office of Human Resources

OSU MEDICAL CENTER

Under thedirection of the Director of Human Resources, the HR Assistant provides support to the Human Resources department and is responsible for a wide range of functions including but not limited to the, coordination new hire paperwork and on boarding new employees, code and file invoices, keep the HR office supplies stocked. Responsible for creating and issuing ID badges with appropriate access levels for all employees, residents, students, volunteers and agency staff.
 
Education: High school or GED Required
 
Experience: 1-3 years of customer service experience required, 3-5 years of customer service experience preferred

Human Resources Assistant

UPMC

<div><div>Our UPMC Physician Services Human Resources team has an exciting opportunity available as a Human Resources Assistant! This is a regular, full-time position that primarily works daylight hours, Monday through Friday. A perk of this position includes flexibility to spend a portion of your week working at home!
In this role, the Human Resources Assistant will provide administrative support services to all team members in the UPMC Physician Services Human Resources department. They play an integral role in the delivery of employee relations support by assisting with tasks such as responding to employee inquiries, employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed. Strong attention to detail and organizational skills are critical to success in the role.
This is a great opportunity to join a dynamic HR team where team collaboration and support are at the heart of everything we do. We also have a rewarding career ladder to grow and advance your HR career. Apply online today for your chance to join the team! 
 
Responsibilities:<ul><li>
Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.</li><li>
Assist with timely data entry of licenses, certifications, clearances, and corrective action.</li><li>
Send documents to the HR Scan Center to be added to employee records.</li><li>
Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.</li><li>
Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, turnover reports, and annual mandatories reports.</li><li>
Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.</li></ul></div><div><ul><li>
High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).<ul><li>
OR Bachelor's degree in Human Resources, Business, or related field required</li><li>
OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.</li></ul></li><li>
Ability to use Microsoft Office products including Outlook, Word, and Excel.</li><li>
Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.</li><li>
Prior human resources experience is preferred (ex: education, work experience, internships) 
 
Licensure, Certifications, and Clearances:</li><li>
Act 34</li></ul> 
UPMC is an Equal Opportunity Employer/Disability/Veteran</div></div>

Confidential

<div>
 
 Job Summary:
 
 
 
 
 
 The HR Assistant supports the human resources team by carrying out a range of administrative and operational tasks. Responsibilities include managing and updating employee records, preparing HR documentation, assisting in recruitment activities, and responding to staff inquiries. The role demands excellent organizational abilities, a keen eye for detail, and the capacity to manage sensitive information with confidentiality and professionalism.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 &bull; DMCC &amp; Government Procedures: Manage all DMCC portal activities including employment and dependent visa processing, medical tests, Emirates ID, license renewals, portal reports, corporate document requests, balance control, and compliance with DMCC/government notifications. Resolve portal or free zone issues as needed.
 
 
 &bull; Insurance &amp; Office Lease: Coordinate and maintain records for office, employee health, and insurance; handle office lease renewals, payments, and landlord communications.
 
 
 &bull; Employee Records &amp; Administration: Maintain staff and dependent profiles, attendance, leave, and absence records; prepare administrative reports; track company mobile usage.
 
 
 &bull; Document Control &amp; Legalization: Maintain originals and records of corporate, shareholder, and agreement documents; arrange document legalization, certifications, attestations, and management travel for company/bank account openings.
 
 
 &bull; HR Operations: Issue HR letters, assist with recruitment, payroll preparation (including SIF files and overseas coordination), pay scales, benefits, and appraisals; manage employee relations, disciplinary/grievance cases, and End of Service calculations.
 
 
 &bull; Compliance &amp; Reporting: Ensure adherence to labor laws, ISO, and ESG standards; assist with ESR notifications; maintain related policies, procedures, and documentation.
 
 
 &bull; General Support: Prepare e-signatures/stamps, assist with KYC and bank registration, and support management with ad-hoc HR and administrative tasks.
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field is preferred.
 
 
 At least 2-3 years of experience in an HR assistant or similar administrative role.
 
 
 Knowledge of human resources principles, practices, and procedures.
 
 
 Familiarity with employment laws, regulations, and compliance requirements.
 
 
 Knowledge of HRIS systems and proficiency in Microsoft Office Suite.
 
 
 Ability to maintain confidentiality and handle sensitive information with discretion.
 
 
 
</div>

Cexec, Inc.

<div>Human Resources Assistant
CEXEC, Inc. provides expert guidance and the application of innovative technologies to help our clients plan, implement, and manage their most critical programs. CEXEC has a corporate tradition of over 45 years in federal service and an unrivaled degree of programmatic and regulatory insight. Our focused, mission-oriented consultants are expert at helping our clients take a strategic, comprehensive approach to meeting their business objectives.
CEXEC, Inc. has an immediate opening for a full-time Human Resources (HR) Assistant at our Reston VA headquarters.
Responsibilities<ul><li>
HR Assistant has a vital role in providing a positive employment experience and works closely with the HR Administrator to meet corporate and department goals.</li><li>
Help maintain positive employee relations and work to ensure worker satisfaction through education of HR policies and by fostering a positive work environment. The HR Assistant provides clear communication and prompt assistance to employees regarding human resources activities, processes, policies, and procedures.</li><li>
Help organize, coordinate, and carry out day-to-day operations of the HR department. Job duties include processing of recruitment and employee documentation while maintaining the integrity, accuracy and confidentiality of the human resource files and records. Assist with new hire orientation, respond to employment background check inquiries, monthly HR invoicing/billing, managing logistics for corporate events, preparing correspondence, monitoring deadlines and department calendars, completing government reports, and generating departmental reports. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, etc.</li><li>
Should be highly organized, detail-oriented, and most importantly, personable and approachable with a desire to learn the human resources side of a business. The ideal candidate will be great at multi-tasking, detail oriented and enjoy working with all levels of employees.
</li><li>Other duties include greeting visitors, handling mail, maintaining and ordering office supplies and other duties as assigned.</li></ul>
Specific Requirements<ul><li>
Proficiency in Google Workspace and Microsoft Suite is required.</li><li>
This is a high-visibility position and excellent written and oral communication skills are required.</li><li>
Some familiarity with human resources, Applicant Tracking System (ATS) and Deltek CostPoint is desired.</li><li>
Associate's degree</li><li>
0 to 2 years of work experience</li></ul>
Travel
<ul><li>0-5% (Negligible)</li></ul>
Salary at CEXEC is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected total compensation range (monetary and non-monetary) nationally for this position is $40,000 to $60,000 (annualized USD). The estimate displayed represents the typical compensation range for this position.
CEXEC offers a full benefit package that includes medical, dental, and vision health benefits. In addition, life, short term, and long disability insurance is offered at no cost to the employee. CEXEC offers an annual leave policy as well as 401K retirement plan with a generous company match. CEXEC offers education assistance via an Educational Assistance Program. CEXEC offers a unique team environment where employees and management truly respect and value each other. 
CEXEC's Commitment to Merit Based Hiring:
All qualified applicants will be selected based on their ability to successfully perform the functions of the position in question. Screening for all applicants in consideration for employment will be done without regard to age, disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.</div>

CAI (Computer Aid, Inc.)

Job ID Number R6064
 Employment Type Full time
 Worksite Flexibility Remote
 Job Summary We are looking for a motivated Human Resources Assistant ready to take us to the next level! If you have experience auditing and completing I-9 documents and are looking for your next career move, apply now.
 Job Description
 We are looking for a Human Resources Assistant to collaborate with our client’s existing Human Resources team to support an effort to ensure I-9 form completion and compliance. This position will be a full-time, 3–6 month contract, and remote. With employees expected to travel to local client facilities to occasionally provide onsite support.
 
Due to the specific legal and contractual requirements associated with this position, only US Citizens will be considered for this role.
 
What You’ll Do
 
Collaborate with human resources colleagues and authorized representatives to provide project updates and coordinate verification activities
 
Identify and resolve incomplete or missing information on I-9 forms, such as signatures, dates of hire, or supporting documentation
 
Manage the categorization and uploading of paper I-9 forms into designated Workday document categories to ensure audit readiness
 
Collect required documentation and assist with verification processes, coordinating the completion of Section 1 and Section 2 as needed
 
Document the I-9 audit process, maintaining records of corrections, communications, and employee follow-up actions
 
Conduct comprehensive audits of existing I-9 forms to ensure accuracy, completeness, and regulatory compliance
 
Provide daily operational support and other assigned duties as needed
 
What You'll Need
 
Required: 
Bachelor’s degree or higher in Business Administration, Management Information Systems, or a related field
 
3-5 years of experience completing, reviewing, and correcting I-9 forms
 
3-5 years of experience entering, editing, and filing information in Workday HCM
 
3-5 years of experience utilizing the MS Office Suite, particularly MS Excel
 
Preferred: 
Prior Human Resources experience, particularly in handling personal documents and filing information in Workday
 
Physical Demands
 
Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
 
Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
 
Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
 
The pay range for this position is $22 - $25 per hour (USD). Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages for this role includes medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave as provided by applicable law.
 
#LI-NA1
 Reasonable Accommodation Statement
 If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.
 
Equal Employment Opportunity Policy Statement
 CAI is committed to equal employment opportunity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status. All employment decisions are based on valid job requirements, including hiring, promotion, and compensation. Harassment and retaliation are prohibited.

MobileSoft

<div>
 
 Company Description
 
 
 
 MobileSoft is a Lahore-based software development company specializing in custom mobile and web solutions. We design, develop, and deliver high-performance apps with a strong focus on user experience, speed, and scalability. Our agile teams include expertise in iOS, Android, backend, QA, and project management, ensuring fast execution and real value delivery. Our mission is to empower startups and businesses by building reliable, scalable, and future-ready software products.
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Human Resources Assistant located in Lahore. The Human Resources Assistant will support day-to-day HR tasks such as benefits administration, handling HRIS, and assisting with HR management. Additionally, the role involves coordinating training programs and providing general administrative support to the HR department.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proficiency in Human Resources (HR) and HR Management
 </li>
 <li>
 Experience with Human Resources Information Systems (HRIS) and Benefits Administration
 </li>
 <li>
 Ability to coordinate and facilitate Training programs
 </li>
 <li>
 Excellent organizational and administrative skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to work independently as well as part of a team
 </li>
 <li>
 Bachelor's degree in Human Resources, Business Administration, or related field
 </li>
 <li>
 Basic Accounting skills will be preferred.
 </li>
 </ul>
</div>

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