human resources office assistant

Northern VA Community College

<div><div><div><ul><li>https://jobs.vccs.edu/postings/93825
</li></ul></div><div><ul><li>Fairfax County, Virginia, United States
</li></ul></div><div><ul><li>Hold for NV280-Office of Administration
</li></ul></div><div><ul><li>Northern VA Community College</li></ul></div></div><div> 
</div><div>Title: Human Resources Assistant
Agency: Northern VA Community College
Location: Fairfax County - 059
FLSA: Nonexempt
Hiring Range: $25/hr
Full Time or Part Time: Part Time
Additional Detail<div> 
Job Description: 
The Human Resources Assistant will provide direct administrative and clerical support to the Faculty Compensation and Credentials Team. Duties will center on routine, transactional review, processing, and tracking as well as information gathering and compilation, associated with related business processes. Related business processes include faculty catalog update, reassigned time, teaching requests, additional &amp; supplemental pay processing, multi-year appointments, workload worksheets, transcript collection and recordkeeping.</div>
Minimum Qualifications: 
<div>
Knowledge: Commonwealth, VCCS, and College&rsquo;s human resources policies and procedures. Principles and procedures for providing customer service (this includes assessment of customer needs, and meeting quality standards for services and evaluation of customer satisfaction). Administrative procedures and systems including managing records accurately and ensuring appropriate confidentiality.</div><div>
Skills: Communication comprehension skills to understand and interpret written policies and procedures. Communicate effectively in both written and oral formats as appropriately needed for the audience. Active listening skills in giving full attention to what other people are saying, taking time to understand others&rsquo; points of view, and asking appropriate questions.</div><div>
Abilities: Ability to communicate information and ideas so others will understand. Ability to recognize when something is wrong or is likely to go wrong and appropriately communicate the issue. The ability to analyze and provide recommendations for changes or modifications to existing procedures and processes. Ability to develop constructive and cooperative working relationships with others and maintain them over time. Ability to work with interruptions. Ability to exercise good judgment, discretion and confidentiality.</div><div></div><div> 
Required Qualifications:</div><ul>
<li>Experience and/or training in Human Resources.</li>
<li>Beginning/Basic-Level Proficiency with Microsoft Word and Excel.</li>
</ul>Additional Considerations: 
<ul>
<li>Prior experience in a human resources office or as a human resources assistant or professional.</li>
<li>Demonstrated interest in human resources.</li>
<li>Prior experience with records collection, retention and destruction.</li>
<li>Intermediate-Level Proficiency with Microsoft Word and Excel.</li>
<li>Experience with ImageNow and Microsoft Access.</li></ul></div></div>

Human Resources Assistant

Town of Pecos City

<div>Job Summary
The Administrative Assistant of Human Resources will perform administrative duties related to the operations of the human resource office. 
Reporting Relationship
Reports to the Director of Human Resources. 
Supervisory Responsibilities
None. 
Essential DutiesResponsibilities<ul><li>
Answers and directs departmental phone calls.</li><li>
Receives and distributes office mail.</li><li>
Schedules and organizes appointments; takes minutes during departmental meetings.</li><li>
Assist with coordinating training sessions (i.e. TMRS, TML, etc.).</li><li>
Proofreads and types documents and correspondence produced by department.</li><li>
May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.</li><li>
Maintains file room and all personnel files, responsible for all filing for the human resources department.</li><li>
Processes all employment verifications.</li><li>
Prepares purchase orders for human resources office.</li><li>
Processes supply orders for human resources department.</li><li>
Maintain and order promotional items and employer store items.</li><li>
Coordinate annual events for which HR is responsible.</li><li>
Responsible for ensuring the HR suite is neat and tidy.</li><li>
Performs other related duties as assigned.</li></ul> 
Required Knowledge, SkillsAbilities
Excellent organizational skills and attention to detail.<ul><li>
Extensive knowledge of office management systems and procedures.</li><li>
Ability to operate general office equipment.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to speak, readwrite in Spanish preferred.</li><li>
Ability to type 60 words a minute.</li><li>
Proficient in Microsoft Office Suite or similar software.</li><li>
Ability to maintain confidential information.</li></ul> 
EducationExperience
High school diploma or equivalent required.<ul><li>
Administrative training required.</li><li>
Two years of administrative assistant experience preferred.</li></ul> 
ToolsEquipment Used
Personal computer, including word processor, spreadsheets, project management software, 10-key calculator, phone, copy machine, fax machine, etc.
Physical Requirements
The physical requirements described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Prolonged periods of sitting at a desk and working on a computer.</li><li>
Must be able to lift up to 15 pounds at times.
</li></ul>Work Environment
The work environment characteristics described herein are representative of those which employees typically encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Work is generally performed indoors in an office environment. The noise level in the work environment is typically moderate.</div>

Human Resources Administrative Assistant

HematoLogics

<div>Human Resources Assistant 

This part-time (24 hours per week), hourly, onsite position works under the direction of the Human Resources Director and Human Resources Operations Manager. The Human Resources Assistant will provide a wide range of support to the HematoLogics team and the Human Resources team in the matters of recruitment, onboarding, administration of employee benefits, and records management. An essential characteristic of this role is the consistent use of the utmost professional discretion when dealing with confidential matters, as the privacy of our team members is highly valued. 


Responsibilities include, but are not limited to:
<ul>
<li>Records management for employee personnel files</li>
<li>Administrative support for the Human Resources team</li>
<li>Collaborates with our Accounting team for employee payroll and benefits matters</li>
<li>Benefits support for our staff, such as maintaining and answering staff&rsquo;s questions regarding anniversary awards, birthday recognition, and ORCA/parking</li>
<li>Assists with HR-related projects, such as presentations/flyers/guides to leadership, and all staff communication</li>
<li>Scheduling coordination for phone screens and interviews</li>
<li>Assists with recruiting efforts</li>
<li>HR audit support; (I-9, workers&rsquo; comp, benefits); maintaining required postings and notices</li>
<li>Helps with new employee orientation, onboarding and offboarding, ensuring new employees have a seamless integration into our organization</li>
<li>A reliable point of contact for all employees, helping triage questions and requests for a speedy and satisfactory resolution</li>
</ul>
Qualifications:
<ul>
<li>Human Resources experience required, either 1 year minimum of human resources academic studies or 1 year minimum of Human Resources-specific professional experience</li>
<li>Ability to work onsite in Seattle to be of service to our onsite laboratory staff</li>
<li>Demonstrates strong ability to work collaboratively and complete work efficiently and accurately</li>
<li>Exemplifies human resources as being a service-oriented role, by demonstrating empathy, a commitment to helping others, and excellent verbal and written communication skills</li>
<li>Takes direction well from others with a willingness to collaborate and go above and beyond daily duties</li>
<li>Demonstrates a growth mindset, continuously seeking to learn and grow in HR and HR-related fields</li>
<li>Adept with Microsoft Office Suite and BambooHR HRIS</li></ul></div>

Hilton

<div>
 A Human Resource Assistant is responsible for managing HR administration responsibilities to deliver an excellent staff experience while supporting employee relations and departmental goals.
 
 
 
 What will I be doing?
 
 
 
 As a Human Resource Assistant, you are responsible for managing HR administration responsibilities to deliver an excellent staff experience. A Human Resource Assistant will also be required to interface with the HR system and support employee relations. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Manage HR administration such as contracts, letters and personnel files
 </li>
 <li>
 Ensure accurate information is fed into the bespoke HR system
 </li>
 <li>
 Assist with employee relations issues in the hotel in a confidential manner, including disciplinaries, grievances, and capability
 </li>
 <li>
 Ensure recruitment and selection process is adhered to and ensure that appropriate immigration checks are carried out
 </li>
 <li>
 Help achieve departmental goals
 </li>
 <li>
 Supporting the hotel with departmental training requirements including inductions, work experience, careers fairs, and training materials
 </li>
 <li>
 Ensure pay reviews/absence monitoring/wage queries are managed in line with company guidelines
 </li>
 <li>
 Ensure completion of training for hotel security, fire regulations and other health and safety legislation
 </li>
 <li>
 Assist and resolve team member and management queries
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resource Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in Human Resources
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Good communication and people skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work on their own or in teams
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Knowledge of hospitality
 </li>
 <li>
 Working towards or certified in Human Resources (i.e. CIPD)
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Istanbul Airport
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Sethi Management

<div><div>Sethi Management is a thriving hospitality group driven by community. We empower our people, together with our partners, and the businesses we manage, to go above and beyond in the pursuit of outstanding service excellence.<div>
We are a people-centric, kind and focused group of professionals searching for a motivated and organized Human Resources Assistant to join our team and provide strategic and confidential support to our Human Resources team.
The Human Resources Assistant role requires an individual that is solutions-oriented with strong communication and organization skills to ensure smooth functioning and maximize productivity. This is currently a part time position with the potential to transition to full time employment as business needs evolve. This role will report onsite to our Carlsbad office.
Qualifications:<ul><li>
Previous administrative or HR experience preferred</li><li>
Discretion and confidentiality</li><li>
Strong organizational skills and attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Proficiency in Microsoft Office Suite</li><li>
Ability to work independently and manage multiple priorities</li></ul>
What We Offer:<ul><li>
Flexible part-time schedule</li><li>
Opportunity for professional growth and advancement</li><li>
A friendly, supportive team environment</li><li>
Sick pay</li><li>
Holiday Pay</li><li>
401k matching</li><li>
Discounts and perks on a large variety of items, services and experiences</li></ul>
Grow with us. Let&rsquo;s make hospitality feel like home.</div></div></div>

BriteLife Recovery

<div><h2 class="jobSectionHeader">Job Description: HR Administrative Assistant</h2>

Organization: Britelife Recovery 
Department: Human Resources 
Reports To: Chief Adminstrative Officer 
FLSA Status: Non-Exempt 
Employment Type: Full-Time, Remote Position

<h2 class="jobSectionHeader">Position Summary</h2>

The HR Administrative Assistant provides administrative and operational support to the Human Resources Department for Britelife Recovery, a multi-state substance use and mental health treatment provider. This position supports HR functions across Pennsylvania, South Carolina, New York, and New Jersey by maintaining employee records, assisting with onboarding, tracking credentials and clearances, and supporting regulatory compliance requirements.

The HR Administrative Assistant must maintain strict confidentiality while ensuring accuracy and compliance with state and regulatory requirements applicable to healthcare and substance use treatment providers.

<h2 class="jobSectionHeader">Essential Duties and Responsibilities</h2>
<h3 class="jobSectionHeader">HR Administrative Support</h3>
<ul>
<li>Maintain electronic and paper personnel files in accordance with company and regulatory standards
</li>
<li>Enter and update employee information in HR systems
</li>
<li>Prepare employment documentation including:
<ul>
<li>Offer letters
</li>
<li>New hire packets
</li>
<li>Status change forms
</li>
<li>Separation documentation
</li>
</ul></li><li>Maintain HR tracking spreadsheets and logs
</li>
<li>Assist with scheduling HR meetings and interviews
</li>
<li>Provide administrative support to HR leadership
</li>
<li>Maintain organized filing systems
</li>
</ul><h3 class="jobSectionHeader">Onboarding and New Hire Processing</h3>
<ul>
<li>Coordinate onboarding for new employees across all locations
</li>
<li>Prepare and distribute onboarding paperwork
</li>
<li>Ensure completion of:
<ul>
<li>I-9 forms
</li>
<li>W-4 forms
</li>
<li>Direct deposit forms
</li>
<li>Policy acknowledgments
</li>
</ul></li><li>Assist with orientation scheduling
</li>
<li>Monitor completion of onboarding requirements
</li>
<li>Ensure all required employment documentation is completed prior to start date when applicable
</li>
</ul><h3 class="jobSectionHeader">Compliance and Credential Tracking</h3>
<ul>
<li>Maintain personnel files in compliance with regulatory requirements
</li>
<li>Track required clearances and credentials including:
<ul>
<li>Criminal background checks
</li>
<li>Child abuse clearances
</li>
<li>Fingerprinting
</li>
<li>Professional licenses
</li>
<li>Certifications
</li>
<li>TB testing
</li>
<li>CPR and First Aid
</li>
</ul></li><li>Monitor expiration dates and notify employees and supervisors of renewals
</li>
<li>Maintain compliance tracking systems
</li>
<li>Ensure required documentation is current and complete
</li>
<li>Assist with personnel file audits
</li>
</ul><h3 class="jobSectionHeader">Recruitment Support</h3>
<ul>
<li>Assist with posting open positions
</li>
<li>Maintain applicant tracking logs
</li>
<li>Schedule interviews
</li>
<li>Communicate with candidates as directed
</li>
<li>Prepare hiring documentation
</li>
<li>Assist with pre-employment requirements
</li>
</ul><h3 class="jobSectionHeader">Regulatory and Audit Support</h3>
<ul>
<li>Assist with preparation for licensing and regulatory reviews
</li>
<li>Maintain organized documentation for inspections
</li>
<li>Assist with corrective action tracking as requested
</li>
<li>Ensure personnel files meet regulatory standards
</li>
<li>Assist with internal audits
</li>
</ul><h3 class="jobSectionHeader">Employee Support</h3>
<ul>
<li>Respond to routine HR-related questions
</li>
<li>Assist employees with HR forms and documentation
</li>
<li>Provide guidance on standard HR processes
</li>
<li>Direct complex issues to HR leadership
</li>
<li>Provide professional and courteous service to employees
</li>
</ul><h3 class="jobSectionHeader">Confidentiality and Professional Standards</h3>
<ul>
<li>Maintain strict confidentiality of employee information
</li>
<li>Handle sensitive information appropriately
</li>
<li>Follow all company privacy policies
</li>
<li>Maintain professional boundaries
</li>
<li>Demonstrate ethical and professional conduct
</li>
<li>Comply with all company policies and procedures
</li>
</ul><h3 class="jobSectionHeader">Additional Duties</h3>
<ul>
<li>Provide general administrative support to the HR department
</li>
<li>Assist with special HR projects
</li>
<li>Support company initiatives as assigned
</li>
<li>Perform other duties as assigned
</li>
</ul><h2 class="jobSectionHeader">Minimum Qualifications</h2>
<h3 class="jobSectionHeader">Education</h3>
<ul>
<li>High School Diploma or equivalent required
</li>
<li>Associate degree or Bachelor&rsquo;s degree preferred
</li>
</ul><h3 class="jobSectionHeader">Experience</h3>
<ul>
<li>Minimum of 1 year administrative experience preferred
</li>
<li>Human Resources or healthcare experience preferred
</li>
<li>Experience in multi-site organizations preferred
</li>
</ul><h2 class="jobSectionHeader">Knowledge, Skills, and Abilities</h2>
<ul>
<li>Strong organizational skills
</li>
<li>Excellent attention to detail
</li>
<li>Ability to maintain confidentiality
</li>
<li>Strong communication skills
</li>
<li>Ability to prioritize tasks
</li>
<li>Ability to work independently
</li>
<li>Strong time management skills
</li>
<li>Professional demeanor
</li>
<li>Basic knowledge of employment practices preferred
</li>
</ul><h2 class="jobSectionHeader">Technical Skills</h2>
<ul>
<li>Microsoft Office (Word, Excel, Outlook)
</li>
<li>Electronic document management
</li>
<li>HRIS systems preferred
</li>
<li>Ability to learn new systems quickly
</li>
</ul><h2 class="jobSectionHeader">Physical Requirements</h2>
<ul>
<li>Ability to sit for extended periods
</li>
<li>Ability to use a computer and office equipment
</li>
<li>Ability to lift up to 20 pounds occasionally
</li>
</ul><h2 class="jobSectionHeader">Work Environment</h2>
<ul>
<li>Office environment
</li>
<li>Regular interaction with employees and management
</li>
<li>Fast-paced healthcare environment
</li>
<li>Multi-state organization
</li>
</ul><h2 class="jobSectionHeader">Key Competencies</h2>
<ul>
<li>Professionalism
</li>
<li>Confidentiality
</li>
<li>Accuracy
</li>
<li>Organization
</li>
<li>Dependability
</li>
<li>Customer Service
</li>
<li>Teamwork
</li>
<li>Initiative</li></ul></div>

HR Administrative Assistant

Kansas State University Foundation

<div>Description:

Regular Part-Time, Non-Exempt
$12 per hour
Actively hiring for Summer 2026<ul><li>
Ability to commit a minimum of 12hrs/week during the school year, with a preference of 15-20hrs/week.</li><li>
Students are eligible to work up to 40 hours/week during the summer, based on departmental needs. Preference given to students eligible to work a minimum of 20hrs/week.</li></ul>
Are you looking for career-relevant employment experience that offers flexible work hours and competitive pay? Are you passionate about helping to make employee's work experience the best that it can be? The Human Resources Assistant provides administrative and project support to the Talent, Culture, and HR team. This position will work with departments across the organization to support all functions of human resources.
A day in the life of a human resources assistant could be:
Employee Engagement
Create an electronic monthly newsletter for the organization utilizing Marketing Cloud. Assist with regular engagement activity planning and execution, annual events such as Fall Festival, Holiday Brunch, Employee Appreciation Week, etc. Coordinate and distribute employee recognition for employment anniversaries each month. Coordinate and execute regular student engagement activities.
Recruiting and Onboarding
Assist with recruitment activities such as job advertisements, talent sourcing, interview schedules, and reference checks. Assist with onboarding including new employee setup within HRIS, submitting helpdesk tickets for workstation setup, ordering necessary supplies and signage, reviewing new hire paperwork, and creating first day schedules.
General human resources support
Create and maintain electronic employment records. Execute all verifications of employment. Provide administrative and clerical support to the Talent, Culture, and HR team, including filing, setting appointments, producing correspondence, imaging documents and working on special projects as assigned.
Requirements:
<ul><li>Currently enrolled in coursework at Kansas State University</li><li>
Knowledge of Microsoft Office Suite (i.e. Outlook, Word, Excel and PowerPoint)</li><li>
Excellent interpersonal, communication and organizational skills as this position will interact with individuals at every level of the organization</li><li>
Confidentiality important</li><li>
Attentive to detail</li><li>
A valid motor vehicle operator&rsquo;s license and acceptable driving record</li></ul>
What we want:<ul><li>
Majoring in Humans Resource Management</li><li>
Ability to learn new software and processes at a quick pace</li><li>
Service-oriented, results-driven and team-oriented</li><li>
Ability to meet deadlines and follow through on projects</li><li>
Passion and enthusiasm for the University, the mission of the Foundation, and talent management</li><li>
Driven and hard-working</li></ul>
Our Culture
It&rsquo;s all about belonging. Our organization performs at its absolute best when fostering a welcoming environment. Learn more about our culture on our website!</div>

Human Resources Assistant - Student

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