human resources office manager

Big Geyser, Inc

<div>At Big Geyser Inc., we are New York&rsquo;s largest non-alcoholic family-owned beverage distributor. As New York's exclusive distributor for top selling brands such as Bloom, C4, Celsius, Essentia, Hal&rsquo;s New York, Liquid Death, Poppi and many more. Big Geyser is a leading force in the beverage and snack business. If you are looking to join a collaborative team that is rapidly expanding and promotes career development, Big Geyser is where you belong!
We offer competitive compensation and a comprehensive benefits package which includes Medical, Dental, Vision, FSA, 401(k) + Generous Match, Retirement Savings, Paid Vacation, Paid Sick Time, Paid Family Leave and much more.
About the Position
The HR/Office Manager is responsible for overseeing daily Human Resources functions and ensuring efficient office operations.
Work Hours and Location:<ul><li>
Candidates must have weekend availability throughout the year as a part of their regular schedule, as occasional weekend shifts are an essential aspect of this position. Flexibility to work additional hours, including holidays, may also be required based on the needs of the business.</li><li>
This position will report to Big Geyser's Brewster, NY office.</li></ul>
Responsibilities<ul><li>
Assists with recruitment, onboarding, and employee records management.</li><li>
Serves as a point of contact for employee relations including performance management and corrective action processes.</li><li>
Assist with the administration of quarterly performance reviews.</li><li>
Ensures compliance with federal, state, and local employment laws and company policies.</li><li>
Assists with management of payroll, timekeeping, and leave administration.</li><li>
Assists with the creation of incident reports, as a part of the worker&rsquo;s compensation process.</li><li>
Supports benefits enrollment and employee communications.</li><li>
Maintains HRIS systems and compliance documentation, assisting with any HRIS-related inquiries from employees.</li><li>
Oversees office operations including vendors, supplies, professional front office coverage and efficient administrative workflow.</li><li>
Implements office procedures to improve workflow and efficiency.</li><li>
Supports management with reporting and workforce planning.</li><li>
Coordinates office-related expenses, invoice tracking, and basic budget oversight.</li><li>
Supports leadership with meeting coordination, document preparation, and internal communications.</li><li>
Maintains organized filing systems and document retention practices (physical and electronic).</li>
Ensures workspace readiness for new hires, including workstation setup and equipment distribution. 
<li>
</li></ul>What we are looking for in the ideal candidate<ul><li>
Bachelor's degree required.</li><li>
Three to five years of HR or office management experience required.</li><li>
Knowledge of employment laws and compliance practices.</li><li>
Strong organizational and communication skills.</li><li>
Bilingual English/Spanish preferred.</li></ul></div>

Human Resources/Office Manager

Harmony Health Fort Worth

Overview Join our dynamic team as an Office Manager and Human Resources professional, where you'll be the heartbeat of our operation and employee engagement. This energetic role offers the opportunity to lead administrative functions, oversee human resources initiatives, and ensure a smooth, organized workplace. Your proactive approach will foster a positive environment, streamline processes, and support our team&rsquo;s growth and success.Duties <ul><li>Knowledge of basic payroll processing workflows</li><li>Understanding of employee benefits enrollment and changes</li><li>Ability to maintain audit-ready HR files in accordance with policy</li><li>Familiarity with background checks, drug screening procedures, onboarding, and required healthcare documentation</li><li>Understanding of confidentiality and compliance with HIPAA, employment law, and credentialing standards</li><li>Manage daily office operations and calendar management to ensure efficiency and professionalism.</li><li>Oversee human resources functions such as recruitment, onboarding, employee relations, training &amp; development, and maintaining HR records.</li><li>Administer payroll processing using Payroll system or similar accounting software while ensuring accurate budgeting and financial recordkeeping.</li><li>Maintain compliance with office policies, and ensure adherence to phone etiquette and communication best practices.</li><li>Proven supervisory experience in an office or administrative setting with a focus on team management and leadership.</li><li>Strong background in office management, clerical work, bookkeeping, and administrative support roles.</li><li>Excellent communication skills combined with organizational prowess to handle multiple priorities seamlessly.</li><li>Prior experience includes 3&ndash;5 years or more of administrative or office management experience</li><li>Experience in a healthcare, clinical, or medical office setting</li><li>Previous experience handling payroll, benefits administration, HR onboarding, and compliance</li><li>Experience with inventory control, supply ordering, or vendor coordination</li></ul>Pay: $46,914.65 - $62,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Manager/Human Resources

Trio Healthcare

<div>Job Title: Business Office Manager/HR Director 
Job Location: Jamestown Place Health and Rehab 
Job Type: Full-time 
Salary: Negotiable
Job Summary
The Business Office Manager is responsible for managing the day-to-day operations of the business office, including resident billing, accounts receivable, collections, payroll processing, and financial reporting. This role ensures accurate financial records and provides exceptional customer service to residents, families, and staff. The Human Resource Director leads, directs, plans and coordinates policies and activities of the human resources department in accordance with applicable federal, state, and local standards and regulations, and as directed by the Administrator.
Key Responsibilities<ul><li>
Plan, develop, organize, implement, evaluate and direct the overall financial operation of the facility as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws/regulations.</li><li>
Report the facility&rsquo;s financial performance at least monthly, and more frequently as needed, to the Administrator and the Board of Managers, Directors, and/or governing body as directed.</li><li>
Identifies, in conjunction with the Administrator and selected department heads, the facility&rsquo;s key performance financial indicators. Establishes an ongoing system to monitor these key indicators. These key performance indicators promote the fiscal health of the facility.</li><li>
Evaluates key performance indicator outcomes with department heads to determine the need for action from leadership and/or management such as re-education or revisions related to the facility&rsquo;s financial outcomes.</li><li>
Develops and implements processes and systems in the Business Office to manage billing, collections (A/R), accounts payable (A/P), patient trust, liability notices, general ledger functions, business/payroll taxes, purchase orders, cash flow and all necessary business transactions using generally accepted accounting principles.</li><li>
Ensures the Business Office procedures comply with regulatory requirements related to bed-hold notice requirements.</li><li>
Develop and implement payroll accounting processes, including special accounting functions required by any employee benefit or retirement plans, insurance accounting required by the federal Family and Medical Leave Act, etc.</li><li>
Produces monthly facility income statement.</li><li>
Prepares financial records and cost reports for submission to authorized government agencies as required by current regulations.</li><li>
Utilizes and is proficient in various excel, word, adobe, and other electronic reporting formats.</li><li>
Maintains schedules for capital expenses and fixed asset depreciation.</li><li>
Assists in planning, developing, organizing, implementing, evaluating and directing the HR department.</li><li>
Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.</li><li>
Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.</li><li>
Checks applications and references for prospective employees and arranges for interviews as required or directed.</li><li>
Maintains job applications for personnel eligible to work in the facility.</li><li>
Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility&rsquo;s established policies governing the release of information.</li><li>
Verifies the employee&rsquo;s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee&rsquo;s personnel record.</li><li>
Other duties as assigned.</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree in accounting, Business Administration or related field preferred.</li><li>
A bachelor&rsquo;s degree in human resources, Business Administration or related field, from an accredited college or university is preferred.</li><li>
Must have, as a minimum, three (3) years of experience with demonstrated success in human resource management.</li><li>
Knowledgeable of the laws, regulations, and guidelines concerning personnel administration in post-acute care settings.</li><li>
Must have at least three (3) years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care facility.</li><li>
Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care.</li></ul>
Benefits<ul><li>
Competitive Wages and Benefits Package</li><li>
401(K) Plan</li><li>
Paid Time Off</li><li>
Positive and compassionate environment</li><li>
Supportive Leadership team</li><li>
Additional incentives</li></ul></div>

Business Office Manager/HR Director (BOM/HR)

<div>Job Title: Business Office Manager/HR Director 
Job Location: Xenia Health and Rehab 
Job Type: Full-time 
Salary: Negotiable
Job Summary
The Business Office Manager is responsible for managing the day-to-day operations of the business office, including resident billing, accounts receivable, collections, payroll processing, and financial reporting. This role ensures accurate financial records and provides exceptional customer service to residents, families, and staff. The Human Resource Director leads, directs, plans and coordinates policies and activities of the human resources department in accordance with applicable federal, state, and local standards and regulations, and as directed by the Administrator.
Key Responsibilities<ul><li>
Plan, develop, organize, implement, evaluate and direct the overall financial operation of the facility as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws/regulations.</li><li>
Report the facility&rsquo;s financial performance at least monthly, and more frequently as needed, to the Administrator and the Board of Managers, Directors, and/or governing body as directed.</li><li>
Identifies, in conjunction with the Administrator and selected department heads, the facility&rsquo;s key performance financial indicators. Establishes an ongoing system to monitor these key indicators. These key performance indicators promote the fiscal health of the facility.</li><li>
Evaluates key performance indicator outcomes with department heads to determine the need for action from leadership and/or management such as re-education or revisions related to the facility&rsquo;s financial outcomes.</li><li>
Develops and implements processes and systems in the Business Office to manage billing, collections (A/R), accounts payable (A/P), patient trust, liability notices, general ledger functions, business/payroll taxes, purchase orders, cash flow and all necessary business transactions using generally accepted accounting principles.</li><li>
Ensures the Business Office procedures comply with regulatory requirements related to bed-hold notice requirements.</li><li>
Develop and implement payroll accounting processes, including special accounting functions required by any employee benefit or retirement plans, insurance accounting required by the federal Family and Medical Leave Act, etc.</li><li>
Produces monthly facility income statement.</li><li>
Prepares financial records and cost reports for submission to authorized government agencies as required by current regulations.</li><li>
Utilizes and is proficient in various excel, word, adobe, and other electronic reporting formats.</li><li>
Maintains schedules for capital expenses and fixed asset depreciation.</li><li>
Assists in planning, developing, organizing, implementing, evaluating and directing the HR department.</li><li>
Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.</li><li>
Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.</li><li>
Checks applications and references for prospective employees and arranges for interviews as required or directed.</li><li>
Maintains job applications for personnel eligible to work in the facility.</li><li>
Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility&rsquo;s established policies governing the release of information.</li><li>
Verifies the employee&rsquo;s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee&rsquo;s personnel record.</li><li>
Other duties as assigned.</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree in accounting, Business Administration or related field preferred.</li><li>
A bachelor&rsquo;s degree in human resources, Business Administration or related field, from an accredited college or university is preferred.</li><li>
Must have, as a minimum, three (3) years of experience with demonstrated success in human resource management.</li><li>
Knowledgeable of the laws, regulations, and guidelines concerning personnel administration in post-acute care settings.</li><li>
Must have at least three (3) years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care facility.</li><li>
Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care.</li></ul>
Benefits<ul><li>
Competitive Wages and Benefits Package</li><li>
401(K) Plan</li><li>
Paid Time Off</li><li>
Positive and compassionate environment</li><li>
Supportive Leadership team</li><li>
Additional incentives</li></ul></div>

Macomb Community College

<div><div><div><h2 class="jobSectionHeader">Job Function</h2></div>
<div>With a focus on promoting a positive client-centered Human Resources division and organizational culture, the Human Resources (HR) Coordinator will independently coordinate and implement human resources and administrative tasks. Demonstrates initiative to respond and make minor operating decisions based on knowledge of college and department service model, policies, and procedures. Responsible for administrative, financial, and programming activities involving coordination of effort between several parties and departments at all levels.</div>
<div><h2 class="jobSectionHeader">Job Responsibilities</h2></div>
<div><ul><li>Serves as point of contact for the Office of Human Resources; represents the department and College to employees and community members.</li><li>
Coordinates Assessment test for new hires and college employees.</li><li>
Supports and assists in new employee intakes including new employee orientation activities.</li><li>
Supports recruitment and hiring activities using the applicant tracking system, ensuring compliance with HR policies and procedures.</li></ul><ul><li>
Collect, organize and maintain personal files and records of all materials used for recruitment and employment, including but not limited to candidate applications, credentials, committee interview notes and related documentation.</li><li>
Support training on HR software and systems including items such as HR talent management software, employee orientations and workshops as assigned.</li><li>
Initiate communication with other departments in carrying out tasks and resolving workflow or problems presented by employees and the public.</li></ul><ul><li>
Maintains positive contact with outside agencies in carrying out tasks, including verifications of employment, etc.</li><li>
Performs activities related to office procedures, but not limited to:<ul><li>
Handle front desk workload including answering main Human Resources telephone line, emails, and documentation requests.</li><li>
Assisting with new hiring documentation and electronic personnel files.</li><li>
Compiling and maintaining reports and records of activities relating to HR operations.</li><li>
Properly directing employees and the public inquiries.</li><li>
Handling and distributing mail and routing documents.</li><li>
Assisting HR Talent with applications for employment and related materials.</li><li>
Responding to requests for verification of employment (VOE) and Public Student Loan Forgiveness (PSLF).</li><li>
Responsible for HR office requisitions. Examples include office supplies, service award materials, and job posting advertisements.</li><li>
Review invoices for accuracy and request payment.</li><li>
Responsible for coordination of rooms, programming and catering setup for HR meetings, events, and other projects.</li><li>
Work collaboratively with other staff and administrators to ensure projects are completed.</li></ul></li><li>
Coordinates Human Resources&rsquo; responsibilities for all service award events including processing of reports, graphic/print requests, supply requisitions, and event coordination.</li><li>
Ability to learn and use Colleague and Microsoft Office programs including but not limited to Word, Excel and Outlook. May be required to learn and use other software required by the department.</li><li>
Sets own work priorities based on the supervisor&rsquo;s direction or established timelines and practices.</li><li>
Initiates recommendations for changes in operating methods to administrators.</li><li>
May coordinate the work of part-time staff as assigned.</li><li>
Must be able to work under pressure and within tight deadlines.</li><li>
Must be flexible and adjust to changes in daily activities.</li><li>
Other duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Education</h2></div>
<div>An associate degree or higher, preferably in Human Resources, Business Management or Operations</div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>One year related Human Resources experience in an office environment is required. 
Previous experience in unionized, higher education or public-sector environment is preferred.</div></div></div>

Human Resources Front Desk Coordinator

Hatcher Landscape

Job Overview We are seeking a detail-oriented AR &amp; Payroll Specialist with a background in the construction or landscaping industry to oversee daily office operations, manage human resources functions, and support the administrative needs of our vibrant landscape construction team.This role is responsible for the full cycle of project billing and labor cost management. You will ensure our crews are paid accurately and that our projects maintain healthy cash flow through precise progress billing and collections.Ensuring smooth office workflows, fostering a positive work environment, and coordinating essential business functions. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to the backbone of the business. This paid position offers an exciting opportunity to contribute to a growing company dedicated to quality landscape projects and exceptional client service.Duties and Key ResponsibilitiesAccounts Receivable &amp; Project Billing<ul><li>Progress Billings: Prepare and submit bi-monthly invoices and custom progress invoices based on percentage-of-completion or Time and Material.</li><li>Lien Management: Generate and track conditional and unconditional lien waivers for subcontractors and general contractors.</li><li>Collections: Monitor AR aging reports and maintain professional communication with Clients, GCs and property managers to resolve payment discrepancies. Payroll &amp; Labor Compliance</li><li>Job Costing: Audit field crew timesheets to ensure labor hours are accurately coded to the correct project and phase (e.g., Hardscape, Irrigation, Planting).</li></ul>Accounts Payable and Office Management<ul><li>Support bookkeeping tasks including invoicing, expense tracking, and budget monitoring to keep financial records accurate.</li><li>Manage all office operations including filing, record keeping, and administrative support to ensure efficiency and organization.</li></ul>Human Resources<ul><li>Oversee human resources functions such as recruitment, onboarding, employee relations, training &amp; development, and compliance with employment laws.</li><li>Certified Payroll: Prepare and submit payroll weekly.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles within a construction or landscaping environment preferred.</li><li>Strong human resources background with knowledge of employment practices and payroll processing.</li><li>Proficiency in QuickBooks for bookkeeping and financial management tasks.</li><li>Excellent organizational skills with the ability to manage multiple schedules efficiently.</li><li>Demonstrated experience supervising staff and managing vendor relationships effectively.</li><li>Knowledge of event planning, calendar management, filing systems, and clerical procedures.</li><li>Exceptional communication skills paired with professional phone etiquette and customer service orientation.</li><li>Ability to adapt quickly in a fast-paced environment while maintaining attention to detail.</li><li>Ability to learn new software and apps that support time keeping and jobcosting</li><li>Bilingual</li></ul>Pay: $28.00 - $35.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Office management: 3 years (Required)</li></ul>Work Location: In person

Landscape Construction Office Manager/HR

Villa Park, Maldives

<div>
 
 Job Description
 
 
 
 A Human Resources Officer is responsible for assisting in the day-to-day running of the Human Resources Department, team member welfare, and engagement while delivering a positive first impression to all our internal team members.
 
 
 <ul>
 <li>
 Ensure smooth and efficient operations of the Human Resources Department by welcoming all persons entering the Human Resources Office or via the telephone at all times.
 </li>
 <li>
 Provide updated information to all department heads and team members as needed.
 </li>
 <li>
 Process all necessary paperwork in an accurate and timely manner in order to meet specific deadlines and maintain a professional image at all times.
 </li>
 <li>
 Prepare the monthly birthday calendar and birthday cards on a daily basis for team members, and deliver the assigned gift and cake on time on a particular day.
 </li>
 <li>
 Organize and actively participate in all human resource social activities.
 </li>
 <li>
 Prepare feedback on all the activities and share the concerns with superiors.
 </li>
 <li>
 Organize and run the team members committee meetings monthly and when required throughout the month.
 </li>
 <li>
 Team members' notice boards update on a regular basis.
 </li>
 <li>
 Assist in the Team Member of the Month process (nomination, voting, and awarding).
 </li>
 <li>
 Prepares letters and documentation from Human Resources as requested by team members.
 </li>
 <li>
 Maintain and update all human resource records, i.e., personnel files, KBIs, exit interviews, leave, new team member information, etc.
 </li>
 <li>
 Assist on travel arrangements for new team members, including ticketing, transfer arrangements, and welcoming them to the resort when required.
 </li>
 <li>
 Prepares the new team member&rsquo;s welcome letters and announcement regarding their first day of joining.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Learning &amp; Development, or a related field.
 </li>
 <li>
 Proven experience as an HR officer, administrator, or other HR position.
 </li>
 <li>
 Experience with the hiring and onboarding process would be an advantage.
 </li>
 <li>
 Excellent English communication, both written and verbal.
 </li>
 <li>
 Strong interpersonal and problem-solving abilities and the ability to lead by example.
 </li>
 <li>
 Excellent communication skills and a high standard of grooming and presentation
 
 
 </li>
 </ul>
 Additional Information
</div>

Human Resources Officer

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