human resources operations coordinator

Carolina ABA, LLC

Position OverviewCarolina ABA is seeking a dedicated and organized HR &amp; Operations Coordinator to support the daily operations of our clinic. In this vital role, you&rsquo;ll help maintain a positive, efficient, and compliant work environment by overseeing HR functions, coordinating staffing needs, and ensuring smooth clinic operations. This position is ideal for someone who thrives in a hands-on, team-oriented setting and enjoys making a meaningful impact each day.Key Responsibilities<ul><li>Open and prepare the clinic each morning to ensure a welcoming and organized environment.</li><li>Recruit, hire, and onboard Registered Behavior Technicians (RBTs) to meet client and referral needs.</li><li>Conduct new hire orientations and assist with ongoing training coordination for clinical staff.</li><li>Manage staff schedules to align with client treatment times and ensure coverage.</li><li>Partner with BCBAs to verify that all client documentation (diagnostic reports, intake forms, consents, etc.) is current and complete.</li><li>Submit and track prior authorizations for treatment through private insurance and Medicaid.</li><li>Conduct weekly clinic walkthroughs to maintain cleanliness, safety, and compliance with all standards.</li><li>Manage supply orders and inventory to ensure the clinic is always well-stocked.</li><li>Serve as the first point of contact for HR and operational questions, coordinating timely resolutions.</li><li>Support HR processes, including employee relations, compliance tracking, and accurate recordkeeping.</li></ul>Qualifications<ul><li>Proven ability to work independently and take initiative with minimal supervision.</li><li>Experience working with funding sources (private insurance, Medicaid) and managing ABA treatment authorizations.</li><li>Previous experience in ABA, behavioral health, or healthcare administration strongly preferred.</li><li>Excellent organizational, communication, and problem-solving skills.</li><li>Professional, compassionate demeanor with a genuine passion for supporting children and families.</li></ul>Job Type: Full-timePay: $20.67 - $24.04 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources & Operations Coordinator

National Brain Tumor Society

<div>
 
 
 About NBTS:
 
 
 
 National Brain Tumor Society (NBTS) unrelentingly invests in, mobilizes and unites our community to discover a cure, deliver effective treatments, and advocate for patients and their care partners. NBTS is a leading policy advocacy and research organization as well as a convener of brain tumor research leaders including industry, regulators, funders, clinician researchers and patient advocates. We also provide resources and personalized support to patients and families, and we bring all members of the brain tumor community together each year through our walks, races, community events and Gray Nation Endurance programs. Through collaborative leadership with partners, our results include paradigm shifting research discoveries, improved public policy related to brain tumor research and health care increased federal funding for brain tumor research, innovative new clinical trials, opportunities for entrepreneurship and venture philanthropy to benefit brain tumor research, and empowering collaborative advocacy that results in reforms and advances to health care and the development of treatments.
 
 
 
 
 
 While we have seen significant progress in terms of scientific understanding of brain tumor biology, we are unsatisfied with the status quo of today&rsquo;s treatment options. NBTS is committed to investment in new ideas and research poised to incent the development and realization of treatments that dramatically increase survival and quality of life for patients.
 
 
 
 
 
 
 Position Summary:
 
 
 
 Join a collaborative and relentlessly results-driven Human Resources team as we carry out our mission of conquering and curing brain tumors &mdash; once and for all. Reporting to the Associate Director of HR and Operations, the HR and Office Coordinator will maintain office operations and assist with the delivery of organization-wide HR initiatives. This position will be responsible for transactional and administrative tasks across all HR functional areas, including talent acquisition and onboarding, employee engagement and retention, employee training and development, HR policies and compliance, organizational culture, technology management, and HR data management, in alignment with NBTS organizational values and strategic goals.
 
 
 
 
 
 
 Essential Duties and Responsibilities:
 
 
 
 
 Human Resources Administration: (75% &ndash; 30 hours per week)
 
 
 <ul>
 <li>
 Support a high-touch
 
 talent acquisition
 
 process that prioritizes candidate engagement by coordinating job posts, reviewing incoming applications, scheduling interviews, and maintaining applicant records.
 </li>
 <li>
 Assist with
 
 new hire orientation and onboarding
 
 by creating onboarding agendas, scheduling onboarding meetings, ordering new hire equipment, and ensuring employee access to assigned IT platforms.
 </li>
 <li>
 Coordinate
 
 HR compliance
 
 processes such as staff conflict of interest disclosures, labor law poster updates, harassment and cybersecurity training, employee handbook reviews, and internal policy updates. Assist with impact assessments related to changes in the employment law landscape.
 </li>
 <li>
 Handle routine
 
 HR administration
 
 duties such as maintaining employee files, updating HRIS records, processing benefit enrollment changes, and serving as an initial point of contact for basic employee questions and requests.
 </li>
 <li>
 In collaboration with the Associate Director, ensure staff awareness of key HR information through timely, ongoing
 
 employee communications
 
 across relevant channels. Promote employee self-service by regularly reviewing and updating the HR content, documents, and resources available on the employee intranet site and related shared drives.
 </li>
 <li>
 Contribute to
 
 employee engagement and organizational culture
 
 efforts. Assist with programming such as the annual employee survey, DEIB workgroup, virtual and in-person staff retreats, and ongoing employee recognition programs.
 </li>
 <li>
 Support
 
 workforce and talent development
 
 initiatives related to employee training, professional development, retention, and career pathing. Assist with curating resources for staff, handling employee professional development requests, and coordinating events such as internal staff-led lunch and learns, information sessions featuring external speakers, and asynchronous training through external platforms.
 </li>
 <li>
 Contribute to other HR initiatives and projects as needed. May include tasks related to open enrollment, employee appraisals and goal-setting, IT equipment and platforms, and HR data analytics.
 </li>
 </ul>
 
 
 
 
 
 Operations/Office Coordination: (25% - 10 hours per week)
 
 
 <ul>
 <li>
 Serve as a point of contact for
 
 employee requests
 
 related to office operations, such as office equipment and supplies, employee swag inventory, and in-office meeting coordination.
 </li>
 <li>
 Complete regular office supply orders and maintain the appearance and functionality of shared office spaces including the kitchenette, lobby, and conference room.
 </li>
 <li>
 Perform routine
 
 office administrative duties
 
 such as answering phone calls, completing expense reports, entering accounts payable/vendor invoices, mailing supplies or documents, sending and receiving packages, and liaising with external contacts.
 </li>
 <li>
 Work with the Chief Operating Officer (COO) on tasks related to office leases, insurance, technology, and other
 
 operations coordination projects
 
 .
 </li>
 <li>
 Other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent prior experience required
 </li>
 <li>
 Prior administrative, office support, or related experience required
 </li>
 <li>
 1-2 years of Human Resources experience strongly preferred, HR certification a plus
 </li>
 <li>
 Prior experience in health science, bio-pharma and/or non-profit settings preferred
 </li>
 </ul>
 
 
 
 
 
 Required Skills, Knowledge, and Abilities:
 
 
 <ul>
 <li>
 Strong written and verbal communication, administrative, organizational, office technology, and interpersonal skills
 </li>
 <li>
 Strong computer competency, with a high degree of proficiency in typical remote-work platforms used for internal communication, virtual meetings, and file sharing. Includes Gmail, Zoom, Dropbox, MS Office programs (e.g. PowerPoint, Word, and Excel), or equivalent applications
 </li>
 <li>
 Proficient in or willing to learn other office technology platforms such as Salesforce, NetSuite, Asana, Slack, and Canva as needed
 </li>
 <li>
 Able to work independently and proactively on multiple projects simultaneously, while prioritizing tasks in alignment with level of urgency
 </li>
 <li>
 Able to work collaboratively with other NBTS staff members and external stakeholders, while maintaining confidentiality of records and information
 </li>
 <li>
 Able to consistently demonstrate good professional judgment, a proactive approach to problem-solving, strong attention to detail, and an interest in mission-driven work
 </li>
 </ul>
 
 
 
 
 
 Work Environment:
 
 
 
 
 The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
 
 <ul>
 <li>
 Location: Hybrid work will primarily be performed in a home office environment and in our Boston office.
 </li>
 <li>
 Ability to commute to the Boston office 1-2 days per week is a requirement. Only candidates local to the Boston area will be considered.
 </li>
 <li>
 Offsite/remote work will be performed virtually in a home office environment. Remote work must be performed in the state of Massachusetts.
 </li>
 <li>
 Hours: This is a full-time, exempt position. Normal hours for this role are 9 a.m. to 5 p.m. ET, Monday through Friday. Occasional attendance at NBTS events or meetings may be required on the weekend or outside of normal hours.
 </li>
 <li>
 Travel: Occasional travel to headquarters and meeting locations by car and/or plane may be required up to 10% of the time. Travel may be inclusive of day travel for meetings, overnight travel for events or a combination of both.
 </li>
 <li>
 This role is largely sedentary and requires sitting or standing in a stationary position for extended periods of time. This role frequently involves communicating on the phone and operating a computer for at least 70% of the work day.
 </li>
 </ul>
 
 
 
 
 
 Total Rewards:
 
 
 <ul>
 <li>
 HMO and PPO Health Insurance, Dental and Vision Insurance
 </li>
 <li>
 Employer-funded Health Reimbursement Account (HRA)
 </li>
 <li>
 Flexible Spending Account (FSA) - medical and dependent care accounts available
 </li>
 <li>
 100% employer-paid Group Term Life Insurance, Short-Term Disability Insurance, and Long-Term Disability Insurance
 </li>
 <li>
 401(K) plan with 3% employer match (4-year vesting schedule applies)
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Financial Planning and Wellness Assistance Program
 </li>
 <li>
 11 paid holidays per year
 </li>
 <li>
 20 accrued vacation days per year
 </li>
 <li>
 10 accrued sick days per year
 </li>
 <li>
 2 personal days and 2 floating holidays per year, as well as 5 additional personal days after 5 years of service and an additional 5 after 10 years of service.
 </li>
 <li>
 Diversity, Equity, and Inclusion workgroup
 </li>
 <li>
 Employer-paid membership in MassBio, a leading life sciences professional organization
 </li>
 </ul>
</div>

Human Resources and Operations Coordinator (Hybrid, Boston-based)

Accor Group

Job Title
Human Resources Coordinator Luxury Hospitality Dubai, UAE
Job Description
Human Resources Coordinator Luxury Hospitality Dubai, UAE Position Overview Accor is hiring a proactive and detail-oriented Human Resources Coordinator to support HR operations at one of its luxury properties in Dubai, UAE. This role is ideal for hospitality professionals passionate about HR coordination, employee engagement, recruitment, and training in a vibrant, guest-focused environment. Join a global hospitality leader and contribute to shaping an exceptional workplace experience. Job Details Job Location: Dubai, United Arab Emirates Industry: Hotel / Resort / Lodging Function: Human Resources / Recruiting Salary: 5000 7000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Job Overview As the Human Resources Coordinator, you will play a vital role in the efficient functioning of the HR department by managing day-to-day administrative responsibilities, coordinating employee engagement initiatives, supporting the recruitment process, and ensuring compliance with UAE labor laws. You will collaborate closely with department heads, management, and candidates to foster a positive, inclusive, and productive work culture. What You ll Do * Manage administrative HR functions including documentation, filing, and employee records * Coordinate recruitment logistics such as CV sorting, interview scheduling, and agency communication * Assist in onboarding, induction planning, and internal communications for new hires * Maintain internal databases, HR trackers, and monthly HR reports * Organize employee engagement initiatives, such as staff events, birthday programs, and recognition activities * Ensure accurate preparation of exit interviews, performance reviews, and training documentation * Support internal and external job postings, resume flow, and candidate communications * Facilitate compliance with company policies, procedures, and UAE labor law standards * Handle HR-related guest service duties and resolve employee concerns professionally * Contribute to HR projects that enhance employee well-being, retention, and performance * Uphold confidentiality in handling employee records and sensitive HR matters Ideal Profile * At least 2 years of HR or administrative experience, preferably in the hospitality industry * Strong interpersonal and communication skills in English (written and verbal) * Excellent organizational, multi-tasking, and coordination skills * Familiarity with UAE labor law and HR processes in hotel operations * Detail-oriented with a commitment to accuracy and timely execution * Team player with a service-driven mindset and high integrity * Proficiency in MS Office and HR data systems is an advantage * Flexibility to support changing hotel operational demands Why Join Us * Global career growth opportunities within the Accor brand network * Supportive and inclusive work environment that promotes continuous learning * Competitive salary and employee benefits * Employee recognition programs and engaging workplace events * Opportunity to work with one of Dubai s most prestigious hospitality brands About the Company Accor is a world-leading hospitality group offering more than 5,000 hotels and residences across 110 countries. In Dubai, Accor operates some of the region s most iconic luxury, lifestyle, and business properties. Known for innovation, inclusion, and excellence, Accor provides a dynamic career platform for hospitality professionals to grow and thrive in a supportive and globally connected environment.
Post Details

Human Resources Coordinator Luxury Hospitality Dubai, UAE

ACS Solutions

Job Title: HR Operations CoordinatorCompany: Financial ServicesLocation: Alpharetta, GA 30009Position Type: [Full-Time/Contract]Job Summary: We are seeking a highly organized and detail-oriented HR Operations Coordinator to join our team and support our HR Business Partners in delivering efficient and effective human resources services. As an HR Operations Coordinator, you will play a crucial role in handling various cyclical and ad hoc HR processes, ensuring the smooth execution of performance evaluations, diversity initiatives, promotions, and compensation activities.Responsibilities:<ul><li>Support will involve entering Workday transactions, handling reporting requests, assisting with audits, and the tracking and maintenance of employee data and documents.</li></ul>Provide day to day support for employees and managers on operational HR matters by providing timely, accurate and thorough responses.<ul><li>Examples include answering policy questions, assisting with off boarding, immigration questions, mobility eligibility, leave processing, employment verifications letters, etc.</li><li>Project manage planned and ad-hoc activities for the HR Business Partner and/or HRES team.</li><li>Liaise with HR Solutions teams and product areas to deliver HR services to HR Business Partners, managers and employees.</li><li>Ensure requests are tracked appropriately to completion; log information into systems and update information in a timely and accurate manner in order for team to track service inquiries, resolutions and provide metrics to stakeholders.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Previous experience in HR operations or administrative support is preferred.</li><li>Familiarity with HR processes, such as performance evaluations, promotions, and compensation, is advantageous.</li><li>Proficiency in using HRIS software, such as Workday, and MS Office applications.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li></ul>To apply, please submit your resume and a cover letter detailing your relevant experience and interest in the HR Operations Coordinator role.Job Types: Full-time, ContractPay: $29.00 per hourWork Location: In person

HR Operations Coordinator

Oglethorpe, Inc.

We are looking for an experienced Human Resources Coordinator to ensure that all human resources operations are carried out smoothly and effectively. Responsible for monitoring and implementation of human resources initiatives to include but not limited to, payroll, compensation, benefits, and recruitment. Provides support, guidance and training to all levels of staff at the facility.Responsibilities:<ul><li>Implement strategies for performance evaluation, staffing, training and development.</li><li>Oversee and approve timecards for payroll purposes.</li><li>Serve as the point of contact for benefits and employment relations.</li><li>Monitor adherence to company policies and legal standards.</li><li>Oversee all HR initiatives, systems and tactics.</li><li>Process grievances and violations invoking disciplinary action when required.</li><li>Report to senior management and attend staff meetings as directed.</li></ul>Skills<ul><li>Proven experience as an HR Coordinator.</li><li>Full understanding of company policies and procedures.</li><li>Thorough knowledge of employment-related laws and regulation.</li><li>Knowledge of human resource management principles and best practices.</li><li>Ability to adapt to the needs of the facility and employees.</li><li>Excellent communication, organizational and leadership skills.</li></ul>Education:Bachelor&rsquo;s degree in HR or related field and/or combination of education and significant work experience in Human Resources; bachelors strongly preferred.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources Coordinator

FENTON MOBILITY

<div>HR Administrator / Human Resources Coordinator
Fenton Mobility is growing! We have a newly created position for a Human Resources Coordinator to manage employee engagement and personnel issues. As the HR Administrator, you'll be the go-to person making sure employees have everything they need from their first day until they retire! You'll be the one ensuring policies and benefits are administered flawlessly.
Why You Should Apply to this HR Administrator Role<ul><li>
Be the central hub for HR in a fast-paced, people-first environment</li><li>
Take ownership of employee onboarding, offboarding, and engagement</li><li>
Gain exposure to community engagement and sponsorship coordination</li><li>
Collaborate with management and leaders across all departments</li><li>
Use and grow your skills with timeattendance, applicant tracking, Google Suite, and other platforms</li></ul>
About Fenton Mobility
Fenton Mobility is a leader in creating innovative transportation and accessibility equipment for buses, vans, and public transit systems. All design, engineering, and production takes place in our modern 90,000 square-foot manufacturing facility in Randolph, NY.
What You'll Be Doing as Human Resources Coordinator<ul><li>
Managing payroll processing, benefit enrollments, and PTO tracking</li><li>
Coordinating onboarding (security, technology access, training) and offboarding</li><li>
Supporting employee documentation including write-ups and policy changes</li><li>
Streamlining HR operations in talent acquisition and training</li><li>
Handling HR systems like iSolved, time clocks, and benefits submissions</li><li>
Leading efforts around employee engagement, community involvement, and safety</li></ul>
About You<ul><li>
Be able to do the job as described</li><li>
Experienced with HRIS platforms</li><li>
Comfortable being the go-to for all employee access and systems needs</li><li>
Able to coordinate multiple stakeholders in accounting, sales, manufacturing, and operations</li><li>
Familiar with disability, PFL, FMLA regulations and continuing education programs</li></ul>
How To Apply
We'd love to see your resume, but we don't need it to have a conversation. Reach out and tell us why you're interested. Or, if you do have a resume ready, apply here.</div>

HR Administrator / Human Resources Coordinator

ATCO Communications Services

<div><div><h2 class="jobSectionHeader">Job Brief</h2>

The HR Coordinator who will report to our office in Snohomish, WA. They will perform administrative tasks and services to support effective and efficient operations of the HR department.
</div>
<div>The Human Resources Coordinator will report to our Headquarters office in Snohomish, WA. They will perform administrative tasks and services to support effective and efficient operations of the human resources department; participate in the recruitment process by identifying, interviewing, and evaluating potential candidates; and work with our ATS (applicant tracking system) to enhance time-to-fill metrics. The Human Resources Coordinator will also support Benefits and Legal projects and reports.<div> 
Duties/Responsibilities:</div><ul><li> Update and assist in writing job descriptions.</li><li> Ensure timely posting of requisitions in ATS system.</li><li> Source potential candidates from ATS and various online channels.</li><li> Assist with recruitment and interview process. Track status of candidates in ATS and responds with follow-up letters at the end of the recruiting process.</li><li> Screen incoming resumes and application forms for vetting.</li><li> Coordinate communication with candidates and schedule interviews.</li><li> Maintain accurate and up-to-date human resource files, records, and documentation that meet State and Federal Guidelines.</li><li> Maintain the integrity and confidentiality of human resource files and records.</li><li> Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.</li><li> Provide support to the HR department, including Benefits and Legal, such as identifying and tracking Worker&rsquo;s Comp/SOC codes .</li><li> Conduct or assists with new hire orientation.</li><li> Perform other duties as assigned.</li></ul> 
Required Skills/Abilities<ul><li> Excellent verbal and written communication skills.</li><li> Excellent note taking when phone screening and interviewing applicants.</li><li> Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.</li><li> Excellent organizational skills and attention to detail.</li><li> Able to prioritize multiple tasks and meet deadlines.</li><li> Proficient with or the ability to quickly learn Applicant Tracking System (ATS) and payroll system.</li><li> Experience with sourcing techniques.</li><li> Working understanding of human resource principles, practices and procedures.</li><li> Familiarity with the Worker&rsquo;s Compensation code definitions and tracking.</li></ul> 
Education and Experience:<ul><li> High school diploma or equivalent (e.g., GED) required OR an equivalent combination of education, training, and relevant work experience that demonstrates the ability to successfully perform the essential duties of the position.</li><li> Degree in Human Resources Management, Personnel Management, or comparable experience is desired.</li><li> 1-5 years&rsquo; working in a similar position is required.</li></ul><div></div><h2 class="jobSectionHeader"> 
Physical Requirements:</h2><ul><li> Prolonged periods of sitting at a desk working on a computer.</li><li> Physical ability to lift up to 15 pounds at times.</li></ul>
Benefits: Group Medical Plan along with voluntary Dental and Vision plans, 401k Savings Plan with a company match. 
Pay Range: $25.00 - $29.00 per hour, DOE</div></div>

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