human resources records clerk

Winnebago County, Illinois

If you wish to be considered for this position please also apply here:https://wincoil.us/departments/human-resources/employment-opportunities/Human Resources ClerkHours of work are 10:00 am - 2:00 pmSUMMARY OF RESPOSIBILITIES:Under the direction of the Human Resources Director, performs a variety of tasks in support of the Human Resources Department.ILLISTRATIVE EXAMPLES OF WORK: 1. Serves as the initial point of contact for the Winnebago County Human Resources Department. Answers phone calls, greets both the public and employees.2. Creates all new employee files, maintains all active employees file. Assist Human Resources Staff under the direction of the Human Resources Director.3. Performs various office tasks including: sorting mail, scanning I-9&rsquo;s into MUNIS, entering emergency contact information, maintaining the HR department email and completing employee verifications4. Signs invoices authorizing payment for various supplies for the Human Resources department.5. Reset employee password to the on-line Employee Self-Service website.6. Assembles new employee orientation packets and retiree folders.7. Maintains ID badge system creating new and replacement badges.8. Performs other duties as assigned or required.EDUCATION- High school diploma, or equivalent.EXPERIENCE- Minimum two year&rsquo;s Human Resources experience required.Job Type: Part-timePay: $19.00 per hourExpected hours: 20 per weekBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Human Resources Clerk

Alsco Uniforms

<div>Classification: 
Non-Exempt

Job Summary:

The HR Clerk is responsible to the Human Resources Manager for daily processing of branch clerical HR tasks, assists with some branch payroll functions and office clerical functions. Performs other duties as required.

We are Alsco Uniforms. We&rsquo;ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It&rsquo;s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.
Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We&rsquo;re seeking driven professionals with ambition to grow within our company. We&rsquo;d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.

Join our team and build your career with Alsco Uniforms!

Our full-time employees enjoy:
<ul>
<li>Medical, Dental, Vision, FSA/HSA
</li><li>Life Insurance, Disability Insurance</li>
<li>Vacation, Sick Time, Holidays</li>
<li>Choice of Global Cash Card or Direct Deposit</li>
<li>Career Advancement</li>
<li>Learning &amp; Development Opportunities</li>
<li>Inclusive and Diverse Team Environment</li>
</ul>
Benefits may vary for positions covered by a collective bargaining agreement. 
 
Essential Functions:

Assist with and backup for weekly New Hire Orientation; packet preparations, scheduling and set up new employees in payroll systems, and other associated tasks.

Execute daily payroll functions such as time and attendance sweeps and employee maintenance. Checking daily attendance line.
Distributing weekly commission reports and populating weekly union pension spreadsheets.

Maintain, in a highly confidential manner, regular communication with management regarding payroll rates, status changes, garnishments, union issues, leaves of absences, and any other sensitive issues.

Assist with tracking and processing of vacation, sick and other leaves of absence.

Maintain personnel files by scanning employee document into an HRIS system.

Assist employees with making sure personal information is kept up to date, i.e. contact information.

Assist with employee appreciation activities, managing birthday/anniversary program., etc.

Assist with applicant review for open positions and scheduling interviews.

Participate in the branch Safety program and assists with for Monthly Safety Meetings.

Assists HR Manager with various projects, helps other departments and performs other tasks as required. 

Office Functions:

Acts as the first point of contact in the office for employees and customers, providing excellent customer service on the phone and in person.

Responsible for opening mail, batching out checks for AR to post.

Collecting COD from the safe and verifying COD's collections are in balance.

Accessing Desktop deposit and scanning in daily deposits by batch.

Answering incoming phones.

assisting walk in customers at the window.

Perform some of the other general office functions as assigned by the Office Manager. 


Qualifications:

Prefer a min of 1 year of Human Resources experience.

Must possess a minimum of 2 years general office experience.

Must be proficient with MS Office, with an emphasis on Excel, Word and Outlook. 
Excellent written and verbal communication skills in English, especially in telephone skills. 
Proven excellent interpersonal skills and ability to work successfully in a team environment. 
Great organizational and multi-tasking skills; detail oriented. 
Demonstrate a good understanding of general payroll/HR procedures and be proficient in data entry.

Education: 
High school graduation or GED Equivalent.

Some College preferred.

Typical Physical Activity: 
Physical Demands/Requirements consist of standing, walking, sitting, talking on the phone, occasionally lifting up to 25 lbs., stooping, typing, fine dexterity, hearing and speaking.

Typical Environmental Conditions: 
Indoor offices, meeting rooms of a typical industrial laundry, service center or depot.

Travel Requirements: 
None

For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

Alsco Uniforms is an Equal Employment Opportunity Employer.

Candidates are considered for employment with Alsco Uniforms without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran), or other classification protected by applicable federal, state, or local law.

Revised: 04/29/2022<h4 class="jobSectionHeader">
Experience</h4>
Required<ul><li>
1 year(s): Office Experience</li><li>
1 year(s): Human Resources Expereience</li></ul><h4 class="jobSectionHeader">
Education</h4>
Required<ul><li>
High School or better</li></ul><h4 class="jobSectionHeader">
Skills</h4>
Required<ul><li>
Reception</li><li>
Microsoft Word</li><li>
HRIS</li><li>
Excel</li><li>
Customer Service</li><li>
Data Entry</li><li>
Payroll</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Preferred<ul><li>
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals</li><li>
Self-Starter: Inspired to perform without outside help</li></ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

HR -Payroll / Office Clerk

Children's Health

Job Title & Specialty Area: Human Resources Records Associate
 Department: Human Resources
 Location: Dallas, TX
 Shift: Day shift, Monday through Friday 8A - 5P
 Job Type: Onsite
 Why Children’s Health?
 At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.
 Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.
 Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.
 
Summary: 
Perform administrative, customer service, operations, and applications work in HR employee records management. Provide support and assistance during regulatory activities. Provide assistance and back-up support in other program area(s) as assigned.
 
Responsibilities: 
<ul>
<li>Maintain employee HR records and related documentation (paper and electronic). Sort, organize, copy, scan, file and retrieve records as required/requested by HR staff and organizational leaders. Respond to requests relating to current and archived HR records, search for requested documents and information and communicate information to the person requesting it.</li>
<li>Prepare HR records in response to subpoenas; review subpoena and determine which records are responsive; coordinate documentation and responses from other functional areas; provide documentation to Legal or other internal department managing the subpoena response.</li>
<li>Participate in the administration of other HR programs including annual background checks, compliance with I-9/work authorization processes, etc., incoming/outgoing mail, etc. Work involves review of documentation, preparation of correspondence and other communication, research to obtain required information, records and database management, and escalation as needed.</li>
<li>Provide support and assistance during regulatory readiness activities.</li>
<li>Provide back-up support for other HR functions as needed.</li>
<li>Perform other duties and special projects as assigned.</li>
</ul>
How You’ll Be Successful:Other information: 
WORK EXPERIENCE
 <ul>
<li>Minimum of 1 year related experience required</li>
</ul>
EDUCATION
 <ul>
<li>High school diploma or equivalent required</li>
<li>Additional training beyond high school preferred</li>
</ul>
JOB PROFILE
 <ul>
<li>Has established skills to perform a range of day-to-day activities</li>
<li>Understands how own duties relate to others in the team and has an awareness of how the team integrates with others</li>
<li>Manages own workload by applying an understanding of team priorities; may provide assistance to less experienced colleagues</li>
<li>Recognizes and solves typical problems that can occur in own work area without supervisory approval; evaluates and selects solutions from established options</li>
<li>Impacts own team through the quality of the service or information provided; Follows standardized procedures and practices and receives regular but moderate supervision and guidance</li>
<li>Uses foundational communication skills to exchange straightforward information</li>
</ul>
MANAGEMENT SKILLS
 <ul>
<li>Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.</li>
<li>Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.</li>
<li>Ensure that the customer perspective is a driving force behind business decisions and activities; craft and implement service practices that meet customers' and own organization's needs.</li>
<li>Develop and use collaborative relationships to facilitate the accomplishment of work goals.</li>
<li>Identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for choosing a course of action or developing appropriate solutions; take action that is consistent with available facts, constraints, and probable consequences.</li>
<li>Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.</li>
<li>Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.</li>
<li>Effectively manage one's time and resources to ensure that work is completed efficiently.</li>
<li>Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.</li>
<li>Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self impose standards of excellence rather than having standards imposed.</li>
<li>Assimilate and apply new job-related information in a timely manner.</li>
<li>Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.</li>
</ul>
A Place Where You Belong
 
We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children’s Health a place where everyone can contribute.
 
Holistic Benefits – How We’ll Care for You: 
<ul>
<li>Employee portion of medical plan premiums are covered after 3 years.</li>
<li>4%-10% employee savings plan match based on tenure</li>
<li>Paid Parental Leave (up to 12 weeks)</li>
<li>Caregiver Leave</li>
<li>Adoption and surrogacy reimbursement</li>
</ul>
As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.

Human Resources - HR Records Associate

Children's Medical Center

<div><div><div>Job Title &amp; Specialty Area: Human Resources Records Associate
Department: Human Resources
Location: Dallas, TX
Shift: Day shift, Monday through Friday 8A - 5P
Job Type: Onsite
Why Children&rsquo;s Health? 
At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.
Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.
Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.
Summary: 
Perform administrative, customer service, operations, and applications work in HR employee records management. Provide support and assistance during regulatory activities. Provide assistance and back-up support in other program area(s) as assigned.<div>
Responsibilities: 
<ul><li>Maintain employee HR records and related documentation (paper and electronic). Sort, organize, copy, scan, file and retrieve records as required/requested by HR staff and organizational leaders. Respond to requests relating to current and archived HR records, search for requested documents and information and communicate information to the person requesting it.</li><li>Prepare HR records in response to subpoenas; review subpoena and determine which records are responsive; coordinate documentation and responses from other functional areas; provide documentation to Legal or other internal department managing the subpoena response.</li><li>Participate in the administration of other HR programs including annual background checks, compliance with I-9/work authorization processes, etc., incoming/outgoing mail, etc. Work involves review of documentation, preparation of correspondence and other communication, research to obtain required information, records and database management, and escalation as needed.</li><li>Provide support and assistance during regulatory readiness activities.</li><li>Provide back-up support for other HR functions as needed.</li><li>Perform other duties and special projects as assigned.</li></ul></div> 
 How You&rsquo;ll Be Successful:
Other information:<div>
WORK EXPERIENCE 
<ul><li>Minimum of 1 year related experience required</li></ul> 
EDUCATION 
<ul><li>High school diploma or equivalent required</li><li>Additional training beyond high school preferred</li></ul></div> 

JOB PROFILE 
<ul><li>Has established skills to perform a range of day-to-day activities</li><li>Understands how own duties relate to others in the team and has an awareness of how the team integrates with others</li><li>Manages own workload by applying an understanding of team priorities; may provide assistance to less experienced colleagues</li><li>Recognizes and solves typical problems that can occur in own work area without supervisory approval; evaluates and selects solutions from established options</li><li>Impacts own team through the quality of the service or information provided; Follows standardized procedures and practices and receives regular but moderate supervision and guidance</li><li>Uses foundational communication skills to exchange straightforward information</li></ul> 
MANAGEMENT SKILLS 
<ul><li>Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.</li><li>Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.</li><li>Ensure that the customer perspective is a driving force behind business decisions and activities; craft and implement service practices that meet customers' and own organization's needs.</li><li>Develop and use collaborative relationships to facilitate the accomplishment of work goals.</li><li>Identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for choosing a course of action or developing appropriate solutions; take action that is consistent with available facts, constraints, and probable consequences.</li><li>Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.</li><li>Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.</li><li>Effectively manage one's time and resources to ensure that work is completed efficiently.</li><li>Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.</li><li>Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self impose standards of excellence rather than having standards imposed.</li><li>Assimilate and apply new job-related information in a timely manner.</li><li>Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.</li></ul> 
A Place Where You Belong 
We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children&rsquo;s Health a place where everyone can contribute. 
 Holistic Benefits &ndash; How We&rsquo;ll Care for You:<ul><li>Employee portion of medical plan premiums are covered after 3 years.</li><li>4%-10% employee savings plan match based on tenure</li><li>Paid Parental Leave (up to 12 weeks)</li><li>Caregiver Leave</li><li>Adoption and surrogacy reimbursement</li></ul>
As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.</div> 
</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>

State of North Carolina

<div>Agency
Clerk of Superior Court
Division
CSC New Hanover
Job Classification Title
Assistant Clerk (NS)
Position Number
60003986
Grade
JA01
About Us
DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.
Description of Work
SALARY RANGE: $42,534.00 - $74,792.00
 
 
The Office of the Clerk of Superior Court, New Hanover County, seeks an Assistant Clerk for its Estates Division. Assistant Clerks process matters of original jurisdiction before the Clerk and hear cases on behalf of the Clerk in matters where the Clerk has judicial authority such as Foreclosures, Guardianship, Adoptions, Motor Vehicle Liens, Name Changes, Legitimization, and matters concerning Real Property and Estates in accordance with North Carolina statutes.
 
 
Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures. This position requires critical thinking and logical reasoning in the application of relevant state statutes and applicable case law in matters brought before the Clerk.
Knowledge Skills and Abilities/Management Preferences
Primary responsibilities for this Assistant Clerk position include but are not limited to the following:
<ul><li>Process applications for probate of wills and codicils.
</li><li>Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.
</li><li>Prepare letters of testamentary, administration, and guardianship.
</li><li>Administer oaths and set bonds for administrators and guardians.
</li><li>Review annual and final accountings for accuracy.
</li><li>Issue Notices and Orders to personal representatives and legal counsel.
</li></ul>This position reports to the Clerk of Court. Work hours are 8:00 AM - 5:00 PM, Monday - Friday.
Knowledge, Skills and Abilities / Competencies: 
 
Knowledge of: North Carolina court systems and procedures; case, statutory, regulatory, and common law; NC General Statutes; Estates and Special Proceedings and other areas of civil law; and basic accounting.
 
 
Skill in: following oral and written instructions; working quickly and with accuracy; managing a high volume case load; attention to detail and organization; entering data with precision; accurately typing 35-40 wpm; and proficiency with Microsoft Word and Microsoft Excel.
 
 
Ability to: work independently and under pressure with time limited mandates; interpret laws and make timely decisions with accuracy; read and understand the statutes and procedures for estate administration and record keeping; effectively communicate with people of diverse backgrounds; demonstrate a superior work ethic; and effectively manage a high volume of public interaction.
INSTRUCTIONS:
 
 
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
 
 
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
 
 
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. R&eacute;sum&eacute;s are not accepted in lieu of fully completed applications.
 
 
*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.
 
 
All NC Judicial Branch agencies are Equal Opportunity Employers. 
 
The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more, click on these links:
 
 
E-Verify Participation
 
E-Verify Participation (Spanish)
 
 
Right to Work
 
Right to Work (Spanish) 
 
 
 
Charmaine J. Leeks
 
NC Administrative Office of the Courts
 
Human Resources Division
 
https://www.nccourts.gov/about/about-judicial-branch/careers
Minimum Education and Experience
Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Minimum Education and Experience Requirements: 
<div> 
High school diploma or equivalency certificate required. Minimum of 18 years of age. New Hanover County residents preferred.
 
 
Management prefers applicants with a Juris Doctor degree from an ABA accredited law school and an active license to practice law in North Carolina. Professional experience working in a courthouse or law office and experience in Estates and Probate law a plus. Spanish language fluency also helpful.
Attach cover letter and r&eacute;sum&eacute;.
</div>EEO Statement
T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Charmaine Leeks
Email:
HumanResources@nccourts.org</div>

Assistant Clerk

State of Arizona

<div><div>ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION &amp; REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. 
 
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
</div>CORRECTIONAL RECORDS CLERK II
Job Location:
<div>Address:
Arizona State Prison Complex (ASPC) &ndash; Phoenix 
2500 East Van Buren Street 
Phoenix, AZ 85008
 
https://corrections.az.gov/
</div>Posting Details:
<div>Salary: $33,600.00 
Grade: 12 
Closing Date: January 14th 2026
</div>Job Summary:
<div>Are you an organized individual with clerical office experience? 
The Arizona Department of Corrections, Rehabilitation &amp; Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position performs complex clerical work, copies, files and collates offender documents and information.
 
As a Correctional Records Clerk II, you will be responsible for telephone inquiries from staff, attorneys, and other agencies as well as pulling files for review by wardens and deputy wardens.
 
This is your opportunity, Apply now!
</div>
Job Duties:
<div><ul><li>Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
</li><li>Generates Notifications of Release for upcoming releases
</li><li>Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
</li><li>Completes all court document entries for the institution</li><li>Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
</li><li>Processes violator paperwork, prepares files, and tracks violator warrants
</li><li>Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
</li></ul>-Tracks document requests for necessary completion of inmate institutional files - Attends yearly training and trains Correctional Records Clerk I 
<ul><li>Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
</li><li>Drives on State business
</li><li>Performs other duties appropriate to the assignment</li></ul>
</div>
Knowledge, Skills &amp; Abilities (KSAs):
<div><div>Knowledge of:
 
 
<ul><li>Office practices and procedures
</li></ul>- Laws, rules, policies, and procedures governing inmate files and documents - Automated data/manual storage and retrieval techniques and equipment
 
<ul><li>Numerical and digital filing systems
</li></ul>- Operation of office equipment including copiers, fax machines, and telephones - Basic mathematics
 
<ul><li>Business English, including grammar, spelling, and punctuation
</li><li>Computer usage and various software programs (Microsoft Office and Google Suites)
</li></ul> 
Skill in:
 
 
<ul><li>Written and verbal communication
</li><li>Establishing and maintaining interpersonal relationships
</li><li>Researching, collecting, and formatting information
</li><li>Performing office clerical practices and techniques
</li><li>Sorting, filing, retrieving, and replacing files/records
</li><li>Utilizing a computerized database to perform data entry
</li></ul> 
Ability to:
 
 
<ul><li>Access the Arizona Correctional Information Systems (ACIS)
</li><li>Work with minimal supervision
</li><li>Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
</li><li>Lead and train in work assignment
</li><li>Follow verbal and written guidelines
</li><li>Work in a prison environment</li></ul></div>
</div>
Selective Preference(s):
<div><ul><li>High School Diploma or General Education Development (GED)
</li><li>Customer service experience</li></ul>
</div>
Pre-Employment Requirements:
<div>Employment is contingent on the selected applicant passing a background investigation and a drug test. 
 
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver&rsquo;s license, complete all required training, and successfully pass all necessary driver&rsquo;s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver&rsquo;s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). 
 
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
</div>
Benefits:
<div><div>We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
 
<ul><li>Vacation and sick days with 10 paid holidays per year</li><li>Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).</li><li>Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options</li><li>Exceptional retirement program</li><li>Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program</li><li>An incentivized commuter club and public transportation subsidy program</li></ul></div> 

</div>
Retirement:
<div>Positions in this classification participate in the Arizona State Retirement System (ASRS).
 
 
Enrollment eligibility will become effective after 27 weeks of employment. 
 
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
</div>
Contact Us:
<div>The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.</div></div>

CORRECTIONAL RECORDS CLERK II

Los Alamos County

<div><div><div>CLASSIFICATION: Non-Exempt
 
DEPARTMENT/DIVISION: County Clerk
 
SUPERVISOR: Chief Deputy Clerk
 
 
SALARY RANGES: Deputy Clerk-$27.61 to $44.97/hr. 
Sr. Deputy Clerk-$30.45 to $49.58/hr. 
 
Position Summary:
 
Under general supervision of the Chief Deputy Clerk, receives, reviews, processes and records real estate and other transactions, maintains official county and public records, and assures that all documentation is properly indexed and recorded in accordance with federal and state statutes and county codes. Serves as recording clerk for the County Council and performs other Council support functions. Serves as Clerk to the Probate Court. Provides assistance to the public in person and via the telephone, fax and email. Maintains confidentiality of all privileged information.
 
 
Minimum Qualifications:
 
<ul><li>High School Diploma or GED.
</li><li>Registered voter in New Mexico.
</li><li>Two years&rsquo; experience in general administrative support in a customer service environment.
</li><li>Must possess or have ability to obtain within first sixty days of employment and must maintain a valid New Mexico Class D driver&rsquo;s license.
</li><li>Must possess or obtain certification as an Election Technician by the Secretary of State&rsquo;s Office before the first primary or general election and maintain thereafter.
</li><li>Must successfully complete a thorough background investigation.
</li></ul> 
Additional Minimum Qualifications for Sr. Deputy Clerk:
 
<ul><li>Four years&rsquo; experience in a Clerk&rsquo;s office, with one year experience performing document processing or election administrative support.
</li></ul> 
Preferred Qualifications for Sr. Deputy Clerk:
 
<ul><li>Associate&rsquo;s Degree from an accredited college or university in Business, Communication, Political Science, Public Administration or related field.
</li><li>Certified Public Official (CPO) program certificate.</li></ul></div>
Code : 26075-1
Type : INTERNAL &amp; EXTERNAL
Posting Start : 12/22/2025
Posting End : 01/16/2026
Salary: $27.61-$44.97</div></div>

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