import documentation specialist

Optimum Advisory

<ul><li>Manage all import documentation, including Bills of Lading, Airway Bills, commercial</li></ul>invoices, packing lists, and other required documents.<ul><li>Serve as the key point of contact for clients, carriers, and customs agents, providing</li></ul>updates and resolving any documentation-related issues.<ul><li>Maintain a comprehensive and organized filing system for all shipment documents,</li></ul>ensuring data accuracy and easy retrieval for audits.<ul><li>Collaborate closely with internal teams, including sales, operations, and finance, to</li></ul>ensure seamless information flow and alignment on shipment status.Requirements &amp; Qualifications<ul><li>Experience: Minimum 3 to 5 years of professional experience in logistics or freight</li></ul>forwarding, with a strong focus on import documentation.<ul><li>Education: Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business</li></ul>Administration, or a related field.Skills:1. Strong knowledge of international trade regulations, customs procedures, and INCOTERMS. 2. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with a logistics or ERP system.Salary: 70-85k.Location: Kemari.Job Type: Full-timeWork Location: In person

Import Documentation Specialist

Aeroship Logistics

Job Description:We are looking for a detail-oriented Import Documentation Executive to join our dynamic team. The ideal candidate will be responsible for handling all documentation related to import shipments, coordinating with clients, shipping lines, and customs authorities, and ensuring smooth clearance and delivery processes.Key Responsibilities:<ul><li>Prepare and manage all import documentation (BL, Invoice, Packing List, COO, etc.)</li><li>Coordinate with shipping lines, freight forwarders, and clearing agents</li><li>Ensure timely filing of Import Goods Declaration (GD) in WeBOC system</li><li>Liaise with customers regarding shipment updates and required documents</li><li>Handle IGM filing and ensure accuracy of cargo manifest</li><li>Maintain import files and records in compliance with company and legal requirements</li><li>Coordinate with finance and operations for billing and costing</li><li>Resolve any discrepancies or issues in documentation</li><li>Ensure compliance with all relevant customs and regulatory requirements</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Supply Chain, Logistics, or related field</li><li>Minimum Graduate with 3 to 5 years exp</li><li>Proficiency in, MS Office, and customs procedures</li><li>Strong communication and coordination skills</li><li>Attention to detail and ability to meet deadlines</li><li>Knowledge of HS Codes, import duties, and SROs will be a plus</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Import Documentation Executive

SNS Shipping Agency

We are looking for a detail-oriented and proactive Import Overseas Executive to manage and coordinate international import operations. The ideal candidate will handle overseas supplier communication, documentation, shipment tracking, and ensure smooth customs clearance and timely delivery of goods.Key Responsibilities:<ul><li>Coordinate with overseas suppliers and freight forwarders for timely shipment schedules.</li><li>Manage all import documentation (Invoice, Packing List, Bill of Lading, COO, etc.).</li><li>Monitor shipment status and update internal teams accordingly.</li><li>Ensure compliance with import regulations, customs, and company policies.</li><li>Liaise with logistics and customs brokers for clearance and delivery.</li><li>Maintain accurate import records and update database systems.</li><li>Assist in cost optimization by comparing freight and import charges.</li><li>Coordinate with finance for LC, TT, and payment follow-ups.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in international business, Supply Chain, or related field.</li><li>Minimum [1&ndash;2] years of experience in import/export operations.</li><li>Strong knowledge of import documentation and Incoterms.</li><li>Excellent communication and negotiation skills (written and verbal).</li><li>Attention to detail and ability to multitask under deadlines.</li><li>Knowledge of customs clearance procedures is a plus.</li></ul>Salary:Competitive and based on experience.yearly bonusesIncentivesPaid annual leavesAGE LIMIT: 20 TO 30Job Type: Full-timeWork Location: In person

IMPORT OVERSEAS EXECUTIVE

Oasis Overseas

We are seeking a detail-oriented and experienced Export/Import Documentation Specialist to join our dynamic team. As a vital member of our organization, to manage and coordinate all banking, export documentation, and payment-related activities. The ideal candidate should have strong experience in handling international trade transactions, including Letters of Credit (LC), MT messages (SWIFT), Telegraphic Transfers (TT), Cash Against Documents (CAD), Documents Against Payment (D/P), and Documents Against Acceptance (D/A).Key Responsibilities:<ul><li>Prepare, verify, and manage export documentation in compliance with LC terms, Incoterms, and international trade regulations.</li><li>Liaise with banks for negotiation, acceptance, and collection under LC, D/P, and D/A terms.</li><li>Scrutinize Letter of Credit (LC) clauses and advise on amendments or discrepancies before shipment.</li><li>Coordinate with logistics, freight forwarders, and buyers for timely document submission and payment collection.</li><li>Handle SWIFT messages (MT700, MT103, MT202, etc.) and ensure proper communication with banks and clients.</li><li>Follow up with banks and clients to ensure prompt realization of export proceeds.</li><li>Manage TT payments, remittance confirmations, and reconciliation of inward/outward payments.</li><li>Maintain accurate records of all transactions, payments, and export documentation.</li><li>Assist in resolving any banking or documentation discrepancies with efficiency and accuracy.</li><li>Support internal and external audits related to trade finance transactions.</li></ul>Key Responsibilities:<ul><li>Strong knowledge of international trade finance instruments and UCP 600 guidelines.</li><li>Proficiency in handling LC documents, SWIFT MT formats, and payment methods (TT, D/P, D/A, CAD).</li><li>Excellent communication and coordination skills with banks and clients.</li><li>High attention to detail and accuracy in document review.</li><li>Strong organizational and time management abilities.</li><li>Working knowledge of MS Office (Excel, Word) and banking portals.</li></ul>1. Documentation Management:<ul><li>Prepare and review shipping documents, including commercial invoices, packing lists, and bills of lading.</li><li>Ensure compliance with international trade regulations and customs requirements.</li><li>Coordinate with various departments to gather necessary information for accurate documentation.</li></ul>2. Customs Compliance:<ul><li>Stay updated on changes in import/export regulations and customs procedures.</li><li>Collaborate with customs brokers to facilitate clearance processes.</li><li>Address any discrepancies or issues related to customs documentation.</li></ul>3. Communication and Coordination:<ul><li>Communicate effectively with internal teams, suppliers, and freight forwarders to obtain required documentation.</li><li>Coordinate with external agencies and government authorities to ensure timely approvals and permits.</li></ul>4. Record Keeping:<ul><li>Maintain organized and up-to-date records of all export and import documentation.</li><li>Generate reports and summaries as needed for management and regulatory purposes.</li></ul>5. Problem Resolution:<ul><li>Proactively identify and resolve documentation discrepancies or issues to prevent delays in shipments.</li></ul>6.Banking and Finance:<ul><li>Utilize your knowledge of banking, finance, and accounts to manage letters of credit, document collections, and other financial transactions related to international trade.</li></ul>Candidate Requirements:<ul><li>Bachelor&rsquo;s degree in Commerce, Finance, or International Business (preferred).</li><li>Prior experience in an international trading or export/import company is an advantage.</li><li>Strong understanding of global trade regulations and customs procedures.</li><li>Minimum 3&ndash;5 years of experience in export documentation or trade finance.</li><li>Effective communication skills and the ability to collaborate with cross-functional teams.</li><li>Proficient in using relevant software like Microsoft Suite, Canva and other relevant systems for documentation purposes.</li><li>Problem-solving skills to address any issues related to documentation or customs clearance.</li><li>Proficiency in banking, finance, and accounts related to international trade transactions.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Export/Import Documentation Executive

Home Solutions (Sabdulla)

Job Title: Executive Costing Import Salary: Market Competitive with BenefitsLocation: Korangi Industrial Area, Karachi.Key Responsibilities:Handling import documentation from proforma to shipment clearance.&middot; Contracts and LC opening with Bank,&middot; Making EIF Request on PSW / WEBOC,&middot; Tracking Vessel Arrival,&middot; Payment and Release Documents from Bank,&middot; Coordinate with Clearing Agent for Duty and Port Dues payments and Shipment clearance.&middot; Preparing &amp; checking of Landed Cost sheets in ERP &amp; Excel.&middot; Supporting &amp; handling all issues related to Import Costing.&middot; Preparing &amp; checking Reconciliation of Control accounts related to Import &amp; Costing&middot; Foreign &amp; Local Supplier reconciliations.Qualifications and Skills:<ul><li>BS in Accounting &amp; Finance, or a related field.</li><li>2 to 3 years&rsquo; experience in commercial Import.</li><li>Strong knowledge of cost accounting principles and practices.</li><li>Proficiency in ERP systems and advanced Excel skills.</li></ul>&middot; Good communication skills (letter drafting, correspondence with bank, freight forwarder)&middot; Knowledge of Import Income Tax, Sales Tax, Duties, Regularity duties &amp; other charges on Import.&middot; Knowledge of supply chain &amp; warehouse function for time execution of GRN &amp; Costing functions.Interested candidates can send their updated resume at careers@sa-ceramics.com CC: hiring@sa-ceramics.com , mentioning Executive Costing Import in the subject line.Job Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

Executive Costing Import

AKM SHIPPING AND STORAGE LLC

We are seeking a proactive and detail-oriented Import Operations Executive to join our back-office team. The candidate will handle documentation, coordination, and operational support related to import shipments, ensuring smooth communication with overseas agents, shipping lines, and clients.Key Responsibilities:<ul><li>Handle import documentation including Bill of Lading, Invoice, Packing List, Certificate of Origin, etc.</li><li>Coordinate with overseas agents, shipping lines, airlines, and transporters for shipment updates.</li><li>Verify freight charges, arrival notices, and delivery orders.</li><li>Prepare and maintain daily shipment tracking reports and update clients on shipment status.</li><li>Ensure timely release of documents and follow-up on pending shipments.</li><li>Prepare job files in ERP / internal systems and maintain shipment records.</li><li>Liaise with the accounts team for billing and payment-related queries.</li><li>Assist in resolving operational or documentation discrepancies.</li><li>Maintain compliance with company policies and import regulations.</li></ul>Qualifications &amp; Skills:<ul><li>Education: Any Graduate (preferably BBA / B.Com / BA in Logistics, Supply Chain, or related field).</li><li>Experience: 1&ndash;2 years</li><li>Technical Skills:</li><li>Basic knowledge of Incoterms, HS codes, import documentation</li><li>Proficiency in MS Excel, Word, and Email correspondence</li><li>Familiarity with ERP/logistics software preferred</li><li>Soft Skills:</li><li>Excellent written and verbal communication</li><li>Strong coordination and follow-up skills</li><li>Attention to detail and time management</li><li>Ability to work in a fast-paced team environment</li></ul>Job Type: Full-timePay: &#8377;16,000.00 - &#8377;18,000.00 per month

Import Operations Executive

Bright metals Pvt. ltd.

MAJOR RESPONSIBILITYDescription1 &quot;Import Documentation:Review and prepare import documents.Ensure compliance with import regulations, including customs requirements, import duties, taxes, and trade agreements.Coordinate with customs brokers to obtain and verify necessary import clearance.&quot;2 &quot;Supplier Coordination:Liaise with suppliers to monitor and track import shipments, including order prepare, delivery schedules, and shipment updates.Collaborate with suppliers to ensure timely and accurate product delivery and resolve any issues related to product quality, quantity, or specifications.3 &quot;Customs and Compliance:Stay updated on import regulations, customs procedures, and trade compliance requirements.Prepare and submit import-related documents to customs authorities, ensuring compliance and timely clearance.&quot;4 &quot;Logistics and Shipment Tracking:Coordinate with freight forwarders, shipping lines, and transportation providers to schedule and track import shipments.Monitor shipment progress, proactively identifying and addressing any delays or issues that may arise.Arrange for appropriate packaging for import shipments.&quot;5 &quot;Record Keeping and Reporting:Maintain accurate import records, including purchase orders, invoices, customs documents, and compliance records.Job Type: Full-timePay: &#8377;16,000.00 - &#8377;18,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Application Question(s):<ul><li>Do you have knowledge about Import documentation and Shipment tracking??</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Import: 1 year (Preferred)</li></ul>Work Location: In person

Asst. Executive Import

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