insurance administrative assistant

State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><div><b>** </b><b>This opportunity is available only to current Internal Employment Security Department employees. This non-permanent position is eligible for full-time telework; it is mainly virtual, though there may be an occasional in-office meeting depending on business needs.</b><b> This position will last approximately 3-4 months**</b></div><div></div><div><b><br>
Administrative assistants are the backbone of our agency; in this role we rely on you to be a positive influence on our team, ensuring everything runs smoothly. The ideal candidate is a confident, highly organized professional who excels at executive</b><b>-</b><b>level administrative support and can represent the Deputy Director with professionalism and sound judgment.</b></div></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties</b></h2></div>
<p></p><div><div>This candidate brings strong skills in office operations and can independently manage daily workflows, resources, and administrative processes for the Insurance Services Division. They are comfortable serving as the initial point of contact for the Deputy Director, interacting regularly with constituents, division leadership, stakeholders, and agency partners. They demonstrate discretion, reliability, and the ability to handle sensitive information while exercising delegated signature authority on behalf of division leadership.</div><div></div><div><br>
The ideal candidate is adaptable, proactive, and skilled in HR administrative processes, purchasing, inventory, and facility coordination. They understand how administrative work supports broader strategic objectives and are ready to step in as back-up to the Division&rsquo;s Administrative Assistant 5, including providing confidential support to the ISD Director when needed. Above all, they bring a collaborative spirit and a commitment to supporting effective services for ISD&rsquo;s internal and external customers.</div><p></p><div><br>
Duties:</div><div><b>
Manage administrative operations and provide coordinated support. Tasks include:</b></div><div></div><div><br>
<ul><li>
Manage communication which includes receiving, screening, and responding on the Manager&rsquo;s behalf to incoming calls and emails. Manage information flow and follow-up with directors, managers and staff.</li><li>
Responsible for daily administrative operations for management and teams in the unit; answer questions from internal and external customers regarding agency and division operations; functions and policies.</li><li>
Exercise delegated decision-making authority in administrative matters such as scheduling priorities, spending plans, and operational procedures.</li></ul></div><div></div><div><b><br>
Provide human resource administrative support. Tasks include:</b></div><div></div><div><br>
<ul><li>
Consult with Managers on human resources actions; serve as the unit primary point of contact with HR; ensure personnel actions and HR processes are performed in compliance with policies and procedures.</li><li>
Maintain confidentiality for HR related items.</li><li>
Prepare, process and track all evaluations, personnel and position actions; inform management about deadlines and policies related to personnel and position actions processes and procedures; correctly complete HR paperwork (i.e. recruitments on-boarding and off -boarding evaluations, position descriptions, personnel actions. evaluations, etc.} in a timely manner.</li></ul></div><div></div><div><b><br>
Provide Administrative Support for Manager. Tasks include:</b></div><div><ul><li>
Assist in the development of spending plans. Create and monitor ongoing spending working directly with ESD budget and fiscal staff.</li><li>
Provides administrate support for the manager including formats transcription, records minutes, composes, edits and type letters</li><li>
Attend meetings on behalf of the Manager, which may include operations and division wide leadership meetings and meetings related to cross-functional project or portfolio initiatives.</li></ul></div><div></div><div><br>
To request a detailed position description, click here.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><b>Qualifying candidates will meet one of the following criteria options:</b></div><p><b>
Option 1:</b></p><div><ul><li>
Five (5) years equivalent education/experience.</li></ul></div><p><b>
Option 2:</b></p><div><ul><li>
One (1) year as an Administrative Assistant 3 <b>OR</b></li><li>
Two (2) years as an Administrative Assistant 2.</li></ul></div><p><b>
Option 3:</b></p><div><ul><li>
High school diploma or equivalent <b>AND</b></li><li>
Four (4) years progressively responsible clerical, office or administrative experience.</li></ul></div><p><b>
Option 4:</b></p><div><ul><li>
Bachelor&rsquo;s degree in business administration, public administration or a closely related field substitutes for related experience.</li></ul></div><p></p><div><b><br>
To be considered for this opportunity, the following competencies are </b><b>required</b><b>:</b></div><div><ul><li><b>
Professional judgment and discretion</b>: Effective oral and written communication; situational awareness; strong interpersonal and relationship-building skills; sound decision-making and problem-solving; and solid organizational knowledge.</li><li><b>
Budget Development &amp; Financial Management: </b>Ability to develop, monitor, and control budgets from multiple sources</li><li><b>
Correspondence Preparation: </b>Ability to prepare and authorize administrative correspondence.</li><li><b>
Representation &amp; Communication: </b>Ability to represent the supervisor and communicate policy matters.</li><li><b>
Policy Interpretation &amp; Application: </b>Ability to interpret and apply administrative policies.</li><li><b>
Policy Coordination &amp; Development: </b>Ability to coordinate and develop policies and administrative methods.</li><li><b>
Project Coordination: </b>Ability to direct and coordinate special projects.</li></ul></div><p><b>
Required equity competencies:</b></p><div><ul><li>
The ability to take action to learn and grow</li></ul></div><div><ul><li>
The ability to take action to meet the needs of others</li></ul></div><p><b>
Special Requirements/Conditions of Employment:</b></p><div><ul><li>
Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.</li></ul></div><p><b>
Additional Requirement of Employment:</b></p><br>
<ul><li>
Must be able to pass Unemployment Insurance (UI) &amp; Paid Family and Medical Leave (PFML) claim and fraud check.</li></ul><p><b>
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.</b></p><div><b>
Additionally, we ask that you not include photographs or external links within your documents. Any documents uploaded through this platform will be securely transmitted electronically to support application review.</b></div><div></div><p><br>
Please submit your Cover Letter and Resume with your Online Application through the <i>&quot;Add Attachments&quot;</i> field. A resume will not substitute for the &quot;work experience&quot; section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as &quot;see attachments&quot; may be considered incomplete.<b>
</b></p></div><p></p><div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><div><b>Why work with us?</b></div><div>
Our<b> </b><b>agency's mission and values</b> drive every decision that we make, determine how we interact with others and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.</div><div></div><p><b><br>
Opportunity for All</b></p><p>
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.</p><p><br>
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.</p><p><br>
If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Lydia White or at 360-819-6996 or the Talent Acquisition Team, prior to the position closing. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.</p><p></p><p><br>
This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.</p><p></p><p><b><br>
 </b><b>**This Organization Participates in E-Verify**</b></p></div></div></div><p></p>

Administrative Assistant 4: Unemployment Insurance

Northwestern Mutual

<p><b>The Opportunity: </b></p><p>We are seeking an Administrative Assistant + Insurance Service Associate to join our financial planning &amp; investment management firm.</p><p>The ideal candidate will have strong communication and organization skills, and a desire for professional growth. The right candidate will proactively anticipate and prioritize the needs of those being supported and demonstrate sound judgement. We are looking for someone who can thrive under pressure, is comfortable managing competing priorities and adopts a client centric mindset in their approach.</p><p>This is an in-office position, Monday &ndash; Friday. Choice of either 8:00 am to 4:00 pm, or 8:30 am to 4:30 pm.</p><p><b>Key Responsibilities: </b></p><ul><li><b>Receptionist duties</b>: Answer incoming calls and provide support to insurance clients. Take detailed messages and communicate efficiently with team/ advisors to ensure client needs are met timely.</li><li><b>Insurance processing:</b> Obtain quotes &amp; run illustrations (including IFLs, PDRs, etc.), initiate submission of claims &amp; provide corresponding support, processing payments, policy changes, loan management, etc.</li><li>Life &amp; Disability insurance applications - data entry, client communication &amp; support.</li><li>Managing late pay reports: connecting with clients and finding resolutions to keep policies in force &amp; healthy.</li><li><b>Task management: </b>Create, organize, delegate, and track multiple detailed tasks and assignments in CRM that move the business forward, timely and efficiently. Coordinating with team members to ensure advisors are prepared for high-priority or important meetings in a timely manner.</li><li><b>Administrative duties:</b> Assist advisors with case preparation and email inbox monitoring/ correspondence (sending pre-meeting emails, follow up emails, responding to client inquiries timely, etc.).</li><li>Prioritize work based on importance/urgency and in a manner that maintains high-quality support for advisors.</li><li>Handle case notes, processing correspondence, client data management, maintain client case files and filing.</li><li>Assist in managing, gathering, and entering/refreshing data for client meetings. Follow up with clients/advisors to gather the missing data or clarify inputs.</li><li>Act as a multiuse tool within the organization, readily taking on diverse tasks and responsibilities to support the overall effectiveness of the business. Assist with special projects and initiatives as needed.</li><li>Build and maintain positive relationships with clients, prospects, and team members. Collaborate with colleagues across departments, offering support and assistance as needed, embodying the spirit of teamwork and shared responsibility.</li></ul><p><b>Qualifications &amp; Skills: </b></p><ul><li>Proven experience in support roles or similar administrative positions (familiarity with insurance business is a plus).</li><li>Proficiency in Microsoft office suite including Outlook, Word, and Excel is required. CRM (client relationship manager) is a plus.</li><li>Demonstrated adaptability and flexibility in responding to evolving priorities, as well as resilience and composure in fast-paced environments.</li><li>Self-starter with strong attention to detail and excellent organizational skills.</li><li>A positive attitude. Ability to analyze, prioritize, organize and problem solve.</li><li>Excellent communication and interpersonal skills, written &amp; verbal, with ability to interact with individuals at all levels. Self-motivated, proactive, detail oriented and the ability to work independently.</li><li>Trustworthy with a high degree of discretion and integrity, and a commitment to upholding confidentiality and ethical standards.</li><li>Bachelor&rsquo;s degree or equivalent experience preferred.</li><li>Any industry licensing or credentialling is a plus (Life &amp; Health, VA/VL license, CLU, Investment licenses: Series 6, Series 7, etc.). Potential requirement to obtain one or more during employment.</li></ul><p>Job Type: Full-time</p><p>Pay: $35,000.00 - $60,000.00 per year</p><p>Ability to Commute:</p><ul><li>Louisville, KY 40222 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Louisville, KY 40222: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant - Insurance Client Support

Patriot Growth Insurance Services

<div><p><b>About Patriot Growth Insurance Services: </b>Founded in 2019, Patriot Growth Insurance Services (Patriot) is a growth-focused national insurance services firm that partners with employee benefits and property &amp; casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by <i>Business Insurance</i> and has been named to the 2025 <i>Inc. 5000</i> list of fastest-growing companies. With over 2,100 employees operating in 150+ locations in over 45 states, Patriot&rsquo;s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team. We are committed to working with like-minded individuals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth.</p>
<p><b>Position Overview</b>: We are seeking a detail-oriented Sales Assistant to support our sales and client service teams within the individual health and Medicare space. This role plays a critical part in ensuring accurate application processing, client communication, and policy administration. The ideal candidate is organized, responsive, and thrives in a fast-paced environment supporting both internal teams and external partners.</p>
<p><b>Work Arrangement: </b>This is a full-time remote position reporting to our office located in Palos, Verdes, CA.</p>
<p><b>Professional Responsibilities:</b></p>
<ul><li>Process and manage individual health, Medicare, and life insurance applications, ensuring accuracy, compliance, and timely submission.</li>
<li>Serve as a point of contact for clients, external agents, and carriers, providing updates, resolving issues, and verifying coverage details.</li>
<li>Track application status, confirm policy approvals, and ensure correct effective dates and plan enrollments.</li>
<li>Support billing and policy administration, including premium notifications, renewals, terminations, and database updates.</li>
<li>Assist with claims processing and follow up on billing or coverage-related inquiries.</li>
<li>Collaborate with internal teams and external partners to address product, enrollment, and service-related questions.</li>
<li>Maintain accurate documentation and ensure all daily tasks and service requests are completed within established timelines.</li>
<li>Gather and organize sales materials and resources for Medicare and individual health products.</li>
</ul>
<p><b>Qualifications and Requirements:</b></p>
<ul><li>1+ years of experience in a customer service or administrative support role.</li>
<li>High School Diploma or GED required; Bachelor&rsquo;s degree in Business Administration or related field preferred.</li>
<li>Knowledge of health insurance products, including Medicare and Individual &amp; Family Plans (IFP), preferred.</li>
<li>Familiarity with insurance claims processing and life insurance administration preferred.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Strong attention to detail with the ability to manage data accurately and maintain organized records.</li>
<li>Excellent communication and interpersonal skills, with a customer-focused mindset.</li>
<li>Ability to prioritize tasks, adapt to changing demands, and work effectively in a team environment.</li>
</ul>
<p><b>Why us: </b>Patriot offers the opportunity to be a part of one of the fastest-growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, with a focus on enhanced career opportunities and professional growth.</p>
<p>In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members, and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment. Our benefits include:</p>
<ul><li>Medical, Dental, and Vision Benefits Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs</li>
<li>Company paid Short-Term Disability, Long-Term Disability and Group Term Life</li>
<li>Company paid Employee Assistance Program</li>
<li>Paid Parental Leave</li>
<li>Paid holidays</li>
<li>Personalized PTO</li>
<li>401(k) with employer match</li>
</ul>
<p><b>Pay Range</b>: $28.84 - $36.05 per hour depending on experience.</p>
<ul><li><i>A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the required state pay transparency law. The salary analysis considers relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis.</i></li></ul>
<p><i>Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.</i></p>
<p><i>This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&amp;I Policy located on our website at </i><i>www.patriotgis.com</i><i>.</i></p></div>

Sales Assistant (Remote)

Triple H Insulation, Heating & Cooling

<p>Administrative Assistant</p><p>Triple H Insulation is looking for an Administrative Assistant to provide administrative<br/>support to ensure the efficient operation of our office. The Administrative Assistant will<br/>support managers and employees with a variety of tasks. Ability to effectively<br/>communicate via phone and email ensuring that all Administrative duties are completed<br/>accurately and delivered with high quality in a timely manner.</p><p>Administrative Assistant responsibilities:</p><p>● Provide back up to our Appointment Center by answering the phones, following<br/>up on customer inquiries by outbound calls and email and scheduling<br/>appointments<br/>● Cover the Appointment Center when required<br/>● Address customer concerns.Schedule remediation if necessary<br/>● Prepare pre/post installation documents<br/>● Contact and confirm installation projects<br/>● Send Thank you cards<br/>● Ensure the sales team is resulting and quoting all appointments<br/>● Request reviews from customers<br/>● Assist with marketing, create and publish social media posts, update our website<br/>by adding before and after pictures of our projects<br/>● Provide polite and professional communication<br/>● Contribute to team effort by accomplishing requested assistance as needed<br/>● Reply to email and telephone calls in a timely manner<br/>Administrative Assistant requirements:<br/>● Excellent time management skills and ability to multitask and prioritize work<br/>● Attention to detail and problem solving skills<br/>● Excellent written and verbal communication skills<br/>● Strong organizational and planning skills</p><p>​Full time, in person, Monday- Friday, ​9am- 5pm $​23.00 per hour.</p><p>Pay: From $23.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

Focused Management, Inc.

<p><b>FOCUSED MANAGEMENT, INC.</b></p><p>POSITION: <b>Administrative Assistant (AA)</b></p><p>DEPARTMENT: Administrative</p><p><b>Active TS/SCI security clearance is required!</b></p><p><b>GENERAL REQUIREMENTS:</b></p><p>The Administrative Assistant will support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The Administrative Assistant independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and more challenging than other tasks.</p><p><b>Minimum Requirements (Mandatory)</b></p><ul><li><b>Must have an active TS/SCI security clearance.</b></li><li>Prior experience as an administrative assistant administratively supporting lower-to-mid management levels of an office.</li><li>Proven experience as an administrative assistant supporting routine administrative requirements.</li><li>Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast-paced environment that may often have competing priorities with minimal assistance.</li><li>Strong communication skills both verbally and written.</li><li>Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.</li></ul><p><b>Desired Skills &amp; Qualifications</b></p><ul><li>Excellent communication skills, both oral and written.</li><li>Ability to communicate with others in a professional and courteous manner.</li><li>Strong working knowledge and experience with Microsoft Office Suite</li><li>Prior DOD and/or NGA experience working in a related field.</li><li>Prior experience working with the military and understanding of the military services.</li><li>Proficient working knowledge of the following corporate applications:</li><li>PeopleSoft</li><li>Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)</li><li>NGA Central Electronic Routing and Tasking System (N-CERTS)</li><li>SharePoint</li><li>Possesses a working knowledge of the NGA internal coordination and approval processes.</li><li>Working knowledge of Access database</li><li>Proficient with NGA correspondence manual</li><li>Working knowledge of NGA&rsquo;s Records Management requirements</li><li>A working-level understanding of NGA corporate processes</li><li>Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this includes teleconferences.</li></ul><p><b>Minimum Education &amp; Work Experience</b></p><ul><li>Bachelor degree and a minimum of two (2) years of Administrative experience, or</li><li>Associate degree and a minimum of four (4) years of Administrative experience, or</li><li>HS Diploma and a minimum of six (6) years+ of Administrative experience.</li></ul><p><b>Focused Management, Inc. is an equal opportunity employer committed to diversity in the workplace</b></p><p><i>Commitment to Diversity</i></p><p><i>All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. </i></p><p>Job Types: Full-time, Contract</p><p>Pay: $70,000.00 - $72,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Microsoft Word: 2 years (Required)</li><li>DTS (Defense Travel System): 2 years (Required)</li><li>Calendar management: 2 years (Required)</li><li>PeopleSoft: 1 year (Preferred)</li></ul><p>Security clearance:</p><ul><li>Top Secret (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant / TS/SCI clearance / DTS skilled

padgett.wyatt@gmail.com

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our project managers and employees. Administrative Assistant responsibilities include making appointments for city inspections, scheduling testing, contacting customers, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. These are not requirements, just pluses. We are also willing to train and teach for this position if you are someone that can do so.</p><p><b>Responsibilities</b></p><ul><li>Answer inbound phone calls, taking messages categorize and assign issues accordingly.</li><li>Complete data entry tasks for various department updating and maintaining databases.</li><li>Provide customer service to customers when answering questions regarding process,, procedures, and general information</li><li>Prepare written correspondence as needed</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Update and maintain spreadsheets</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written, verbal, and customer service communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus, ability to learn and be trained also a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: $17.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Oronoque Village Condominium Association, Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.</p><p>Responsibilities</p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact and vendor lists</li><li>Provide general support to visitors</li><li>Liaise with executive office and business administrative assistants to handle requests and queries from senior managers</li></ul><p>Requirements</p><ul><li>Must have property management, community management or HOA management experience.</li><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel, MS Word, and MS Outlook in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Office management: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Stratford, CT 06614 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (2 years experience)

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Administrative Assistant 4: Unemployment Insurance

Administrative Assistant - Insurance Client Support

Sales Assistant (Remote)

Administrative Assistant

Administrative Assistant / TS/SCI clearance / DTS skilled

Administrative Assistant

Administrative Assistant (2 years experience)