invoice coordinator

Confidential Company

The Document Controller will be responsible for managing and maintaining all retail-related documentation with a primary focus on invoice preparation, submission, and tracking. The role also involves store visits to collect required documents, ensure invoice accuracy, and coordinate with store management for timely submission and approvals. Key Responsibilities:<ul><li>Prepare, review, and process sales and service invoices accurately and in line with company policies.</li><li>Collect supporting documents from retail stores and departments for invoice preparation.</li><li>Conduct store visits to verify documentation, gather missing information, and ensure timely invoice submission.</li><li>Submit invoices to clients, malls, or vendors through designated platforms or in person.</li><li>Maintain proper filing and record-keeping (both electronic and hard copies) of invoices, receipts, and supporting documents.</li><li>Monitor and follow up on pending invoices and payment statuses.</li></ul>

Document Controller - Retail Industry

CHANDRAKALA ASSOCIATES

<ul><li>Generate Proforma Invoice</li><li>Coordinate with PPC team</li><li>Customer follow up</li><li>Language preffered : Telugu</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;12,000.00 - &#8377;15,000.00 per monthWork Location: In personExpected Start Date: 27/10/2025

Billing Executive

DP World

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Receive the Vessel file from the output section after vessel completion and ensure that all charges are included according to the CTMS summary and invoice summary.
 </li>
 <li>
 Verify all charges and ensure all is correctly billed, in case of any missing charges or discrepancy, raise manual supplementary invoice for the same and Communicate to supervisor for review and approval.
 </li>
 <li>
 Raise all manual invoices for charges, update the CTMS and email it to supervisor for further action.
 </li>
 <li>
 Raise all manual charges invoices which are not captured in the CTMS automation and ensure the same is update in the system.
 </li>
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 Ensure that all the generated invoices are checked against the data provided by the Output department and there is no loss of revenue.
 </li>
 <li>
 In case of disputes in invoices from the agents, verify the details and forward to supervisor for further actions.
 </li>
 <li>
 Prepare a billing advice for invoicing, which includes details of the cargo, delays, equipment &amp; gears used and other details chargeable to the agent, raise a supplement invoice for the supplement manifest and forward the invoice to Finance and the agent.
 </li>
 <li>
 Attend to the agent and consignee queries, when required, receive and confirm supplier invoices (Stevedoring) by checking for any errors and forward the same for payment.
 
 
 </li>
 </ul>
 
 Aluminum Billing
 
 
 
 <ul>
 <li>
 Prepare a report consolidating the data regarding Handling, Storage and Lashing and Additional EGA operations, Tarpaulin and Rebinding, overtime and cargo import, confirm with operations update the charges in system and send to Supervisor for approval.
 </li>
 <li>
 Archive the document for reference.
 
 
 </li>
 </ul>
 
 T&amp;D Billing
 
 
 
 <ul>
 <li>
 Update invoices for ray shifting, Weighbridge shifting, Cargo shifting between Terminals, Mafi trailer and Detention charges, ITT shifting charges &amp; share it with supervisor for approval.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world&rsquo;s trade flow better, changing what&rsquo;s possible for the customers and communities we serve globally.
 
 
 With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that&rsquo;s fit for the future.
 
 
 We&rsquo;re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology &ndash; and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
 
 
 What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we&rsquo;re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer&rsquo;s door.
 
 
 DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures &ndash; not just in what we do but also in how we behave.
 
 
 We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what&rsquo;s possible.
 
 
 WE MAKE TRADE FLOW
 
 
</div>

CONTROLLER - BILLING

Prateek Metal

1. Billing &amp; InvoicingPrepare accurate invoices as per job completion and approved rates.Ensure timely billing for all dispatched jobs and services.Verify challans, job cards, and dispatch notes before invoice generation.Coordinate with Accounts and Dispatch departments to ensure smooth billing flow.2. Documentation &amp; Record KeepingMaintain records of all invoices, challans, and supporting documents (both soft &amp; hard copies).Update billing registers and maintain client-wise billing history.Ensure proper serial numbering and filing of invoices.3. Accuracy &amp; ComplianceEnsure all invoices are GST-compliant and include accurate HSN codes, tax rates, and client details.Check all calculations, including discounts, advances, and adjustments, before final billing.Ensure adherence to company billing policies and timelines.Job Type: Full-timePay: Up to &#8377;15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Billing: 2 years (Required)</li><li>Accounting: 2 years (Required)</li></ul>Language:<ul><li>Hindi &amp; Urdu (Required)</li></ul>Work Location: In person

Weatherblazer India Pvt Ltd

Position: - Operation CoordinatorA Office Coordinator manages day-to-day office operations, providing crucial administrative and logistical support to construction projects and teams. They handle a wide range of tasks, including document control, vendor management, communication coordination.Key Responsibilities:Document Management:Maintaining organized project files, including contracts, permits, change orders, and correspondence.Communication Coordination:Managing communication between project teams, clients, subcontractors, and vendors.Vendor Management:Handling vendor inquiries, negotiating contracts, and ensuring timely delivery of materials.Office Administration:Overseeing general office operations, including supply management, equipment maintenance, and creating a positive work environment.Financial Support:Assisting with budget tracking, invoice processing, and potentially some payroll or bookkeeping tasks.Project Coordination:Assisting with scheduling, coordinating meetings, and ensuring project milestones are met.Safety Compliance:Ensuring the office and potentially the construction site adhere to safety regulations and procedures.Damini DarundeHR Department7391059994Job Type: Full-timePay: &#8377;15,000.00 - &#8377;17,000.00 per monthWork Location: In person

Operation Coordinator

A Hiring Company

<div>
 
 The Parts Coordinator is responsible for the daily ordering and processing of all vehicle repair parts requirements. The Parts Coordinator must ensure correct parts on-hand when needed for technicians for production flow and to meet repair timeframes. They must actively participate in the communication and Repair Order processing needs of the Estimators.
 
 
 
 
 Job Responsibilities:
 
 
 
 <ul>
 <li>
 Check-in all received parts as they arrive: sort, mirror-match to the Repair Order and vehicle, label and distribute.
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 <li>
 Process returns immediately and receive credit for incorrect or damaged parts, including document &amp; reconcile for credit: &ldquo;Damaged Delivered Parts,&rdquo; handle parts returns processing: &ldquo;Return Parts to Credit Invoice,&rdquo; and maintain record system for &ldquo;Returned Parts&rdquo; tracking, including core charges.
 </li>
 <li>
 Responsible for keeping a 5S clean &amp; organized delivery area, returns no more than 1 week old, and parts cart, with current CCC parts list attached to it. &nbsp;
 </li>
 <li>
 Ensure all parts and sublet lines are posted in CCC real time and accurately, and all materials billed have an invoice.
 </li>
 <li>
 Post invoices / credits same day if no line on estimate draft the invoice.
 </li>
 <li>
 Maintain the Daily &ldquo;Parts Owed&rdquo; List by reviewing &ldquo;Scheduled In&rdquo; Repair Orders for Part&rsquo;s Requirements &nbsp;
 </li>
 <li>
 Ensure daily production schedule with parts ETA and any sublet items that are or need to be scheduled.&nbsp;
 </li>
 <li>
 Requests sublet vendor work as needed and ensures invoices are received and posted to the RO.
 </li>
 <li>
 Monitor CCC to determine outstanding parts to prioritize and follow up on, adding notes for daily production meeting updates.
 </li>
 <li>
 Assist Estimators as needed with ordering required parts and any supplemental parts during work in process vehicles utilizing the parts ordering system. &nbsp; Ensure availability and accurate parts orders the first time for efficiency.
 </li>
 <li>
 Assist and be a team player in other areas as needed or requested for shop efficiency and productivity. &nbsp; These requests could include picking up parts, driving customers, washing vehicles for delivery, and minor buffing and polishing of vehicles.
 </li>
 </ul>
 
 
 
 Key Performance Metrics
 
 
 
 <ul>
 <li>
 Proper Parts Posting for increased profitability.
 </li>
 <li>
 Parts Return and Credits, zero over 30 days.
 </li>
 </ul>
 
 
 
 Skills/Qualifications:
 
 
 &nbsp;
 
 <ul>
 <li>
 Collision University Training required in first 6 months of employment.
 </li>
 <li>
 Valid Drivers License to shuttle vehicles to sublet vendors as required.
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 The ability to read, understand, and perform written instructions accurately and consistently and to work independently as well as with others in an organized manner.&nbsp;
 </li>
 </ul>
 
 
 
 Behavioral Excellence Required:
 
 
 
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 <li>
 Perform all assigned responsibilities according to the Company Standard Operating Procedures.&nbsp;
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 <li>
 Maintain a clean, organized work area always, adhering to 5S organization.
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 Participate in training programs as required to maintain the technical and professional skills and techniques necessary for this position.
 </li>
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 Adheres to the company&rsquo;s non-disclosure and confidentiality policies concerning customer information.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 Compensation details:
 
 20-26 Hourly Wage
 
</div>

Parts Coordinator

Bake Crafters

MBC Companies of Lebanon, PA. a manufacturer and distributor of frozen food products is currently seeking a Purchasing Coordinator to join our team. Under the direct supervision of the Purchasing Manager, the position will ensure an uninterrupted supply of all ingredients and packaging materials at multiple production locations.
 
Responsibilities: 
Identify the needs and determine specific requirements for each purchase order.
 
Follow up on all orders to confirm on time delivery.
 
Maintain spreadsheets for packaging materials with long lead times.
 
Schedule the movement of trailers according to production needs.
 
Review receiving documents and resolve discrepancies with vendors.
 
Work with accounting department in support of invoice payment.
 
Maintain positive relationships with suppliers.
 
Coordinate with internal teams regarding supply needs.
 
Adjust delivery schedules to ensure proper levels for warehouse storage.
 
Maintain and update purchasing records /data.
 
Maintain Quality Control paperwork as it relates to the receiving process.
 
Complete productivity reports as needed.
 
Requirements: 
Proven work experience as a Purchasing Coordinator, Purchasing Officer, or similar role.
 
Good knowledge of vendor sourcing practices.
 
Detail oriented mindset, strong critical thinking and problem-solving skills.
 
Understanding of the market dynamics and sound business judgement.
 
Effective communication and interpersonal skills.
 
Solid business math skills
 
Advanced computer skills and use of ERP systems.
 
Intermediate to advanced knowledge of Excel.

Purchasing Coordinator

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3506 invoice coordinator jobs NEAR_ME

Document Controller - Retail Industry

Billing Executive

CONTROLLER - BILLING

Billing Executive

Operation Coordinator

Parts Coordinator

Purchasing Coordinator