invoice specialist

WebstaurantStore

<div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><p>
WebstaurantStore, a division of Clark Associates, is looking for candidates to join our company as a Warranty Service Specialist on the Ready Kitchen Warranty team.</p><p></p><p><br>
The Ready Kitchen Warranty team focuses on providing customers with excellent service and technical support for the Private Label equipment they purchase through all of Clark's various business segments. The Invoice Auditing Specialist role is integral to the growth of our business, and we are seeking motivated candidates who possess a strong attention to detail with an analytical mindset. You will play a key role in maintaining cost control, improving efficiency, and ensuring invoices are properly approved before submission to Accounts Payable.
</p><h2 class="jobSectionHeader"><b>Responsibilities</b></h2><p>
Daily responsibilities for this part-time role include:</p><br>
<p></p><ul><li>
Reviewing invoices for accuracy, duplication, and completeness of line items
</li><li>Utilizing internal AI workflows to combine multi-line approvals &amp; streamline invoice review and validation
</li><li>Ensuring all required approvals are documented and compliant with internal processes
</li><li>Submitting approved invoices to Accounts Payable for processing
</li><li>Identifying discrepancies, overcharges, or missing information and coordinating resolution
</li><li>Maintaining clear documentation of audit decisions and outcomes</li></ul><h2 class="jobSectionHeader"><b>
Physical Requirements</b></h2><ul><li>
Work is performed while sitting/standing and interfacing with a personal computer.</li><li>
Requires the ability to communicate effectively using speech, vision, and hearing.</li><li>
Requires the regular use of hands for simple grasping and fine manipulations.</li><li>
Requires occasional bending, squatting, crawling, climbing, and reaching.</li><li>
Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.</li></ul><h2 class="jobSectionHeader"><b>
Remote Work Qualifications</b></h2><ul><li>
Access to a reliable and secure high-speed internet connection. Cable or fiber internet connections (at least 75mbps download/10mbps upload) are preferred, as satellite connections often cannot support the technologies used to perform day-to-day tasks.</li><li>
Access to a home router and modem.</li><li>
A dedicated home office space that is noise- and distraction-free. The space should have strong wireless connection or a wired Ethernet connection (wired connection is preferred, if possible).</li><li>
A valid, physical address (apartment, suite, etc.). PO Boxes are not supported, as a physical address is required for you to receive your computer equipment.</li><li>
The desire and ability to work and communicate with other team members via chat, webcam, etc.</li><li>
Legal residents of one of the following states: (AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, NC, ND, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, or WY). H-1B Visa Sponsorship Not Available, W2 only.</li></ul><h2 class="jobSectionHeader"><b>
Experience</b></h2><ul><li>
Previous experience in invoice auditing, billing review or Accounts Payable support preferred</li><li>
Proficiency with Office 365 (Outlook, Word, Excel, PowerPoint) and Windows system/internet navigation required</li><li>
Excellent verbal and written communication skills; conversational fluency in English required</li><li>
40 Words Per Minute (WPM) typing speed required?</li><li>
Consistent 75mbps download/10mbps upload internet speeds are required?</li><li>
The ability to work a training schedule of 7:30 AM &ndash; 11:30 AM ET or local time zone equivalent, Monday through Friday, during the 60-day onboarding period?</li></ul><h2 class="jobSectionHeader"><b>
Education</b></h2><p>
This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.</p><h2 class="jobSectionHeader"><b>
Desired Traits &amp; Skills</b></h2><p>
You'll be a great fit if you:</p><br>
<p></p><ul><li>
have strong attention to detail and an analytical mindset
</li><li>the ability to evaluate invoices against pricing expectations and guidelines
</li><li>are comfortable working with AI tools and workflow systems
</li><li>have strong organizational and time management skills
</li><li>have effective communication skills for cross-functional collaboration</li></ul><h2 class="jobSectionHeader"><b>
Company Overview</b></h2><p>
The foodservice professional&rsquo;s premier source for restaurant equipment, supplies, and knowledge online. Our purpose is to empower and equip people to run their businesses more profitably and efficiently.</p><h2 class="jobSectionHeader"><b>
Benefits</b></h2><ul><li>
401(k) matching</li><li>
Employee Assistance Program</li><li>
Company Discounts</li></ul><h3 class="jobSectionHeader"><b>
Available at HQ Locations Only</b></h3><ul><li>
On-Site Fitness Centers</li><li>
Dog-friendly Offices</li></ul></div>

Invoice Auditing Specialist

Supreme Rental Services

<p><b>Job Summary</b><br/>We are seeking a detail-oriented Billing Assistant to join our team in Midland, TX. In this role, you will be an essential part of our day-to-day operations &mdash; gathering billing information, preparing accurate invoices, and ensuring timely delivery to customers and internal teams. You'll work in a fast-paced office environment supporting both field operations and management, and you will be expected to communicate professionally with customers and staff alike. This is a great opportunity for someone who takes pride in accuracy and thrives in a structured, team-oriented setting.</p><p><b>Duties</b></p><ul><li>Collect all necessary information required to generate accurate customer invoices</li><li>Prepare and issue invoices in a timely and accurate manner</li><li>Review invoices for accuracy prior to delivery and distribute through proper procedures</li><li>Assist with month-end reporting and billing reconciliation</li><li>Communicate professionally with customers and internal staff to resolve billing inquiries</li><li>Maintain organized billing records and documentation</li><li>Perform other duties as assigned by management</li></ul><p><b>Required Qualifications</b></p><ul><li>Previous billing or accounts receivable experience preferred</li><li>Proficiency in Open Invoice, Open Ticket, Microsoft Excel, and general Office software</li><li>Strong written and verbal communication skills in English</li><li>High attention to detail and commitment to accuracy</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment</li><li>Must be authorized to work in the United States</li></ul><p><b>Preferred</b></p><ul><li>Experience in oilfield, energy, or chemical industry billing</li><li>Familiarity with field ticketing and invoice workflows</li><li>Associates degree or higher in accounting, business, or a related field</li><li>Ability to handle a high volume of invoices with consistent accuracy</li></ul><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Midland, TX 79707 (Required)</li></ul><p>Work Location: In person</p>

Billing Assistant

Kruddson

<p>Core Responsibilities</p><p><b>Invoice Generation</b></p><p>Create and send invoices to customers for goods or services provided.</p><p><b>Payment Tracking</b></p><p>Monitor incoming payments (cash, bank transfers, checks) and record them accurately.</p><p><b>Collections &amp; Follow-ups</b></p><p>Contact customers to follow up on overdue payments and ensure timely collection.</p><p>Match payments received with invoices and resolve discrepancies.</p><p>Assess customer creditworthiness and set credit limits.</p><p>Prepare and maintain AR aging reports (showing how long invoices have been unpaid).</p><p>Respond to client queries about invoices, payments, and account statements.</p><p><b>Financial &amp; Reporting Tasks</b></p><ul><li>Reconciliation</li><li>Credit Management</li><li>Aging Reports</li><li>Customer Communication</li><li>Maintain accurate financial records related to receivables</li><li>Assist in monthly closing processes</li><li>Generate reports for management on outstanding balances and cash flow</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

AM Accounts Receivable

TechnipFMC

<div></div><div><div><div><div><div><div><div><div><div><div><div><div><b>Location:
</b>Abu Dhabi, AE
</div></div></div></div><div><div><div><div><b>Employment type: </b>Employee
</div></div></div></div><div><div><div><div><b>Place of work: </b>Office
</div></div></div></div><div><div><div><div><b>Offshore/Onshore: </b>Onshore
</div></div></div></div><div></div><div><div><p>TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration &ndash; and we want you to be part of it. You&rsquo;ll be joining a culture that values curiosity, expertise, and ideas as well as equal opportunities, inclusion, and authenticity. Bring your unique energy to our team of more than 21,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.</p>
</div></div><div><div><div><div><div><div><div><div>Job Purpose</div>
</div><div><div>
To be the focal point between TechnipFMC and ADNOC in terms of the submission of both hardware and services invoices. Coordinate internally to resolve any issues and ensure invoices are submitted in a timely manner and as per requirement.</div></div></div><div><div><div>
Job Description</div>
</div><div><ul><li>Lead point on contact with ADNOC HQ for all Mega4 related invoicing for the Mega4 contract &ndash; including VMI and Services</li>
<li>Ensuring all customer-related billing for Mega4 are done with quality and in the required time frame as per ADNOC HQ guidelines.</li>
<li>Ensure all ADNOC customer master data is maintained with correct details to support invoice submission process such as VAT No, address, email IDs and credit limit.</li>
<li>Liaising with ADNOC HQ and internal stakeholders to identify any potential issues in converting the billed invoices to cash.</li>
<li>Liaising with ADNOC HQ to resolve any potential funding issues with OPCOs (ADNOC Onshore, ADNOC Offshore and Hail &amp; Gasha)</li>
<li>Setting up periodic reviews with Mega4 Sales functions to review all outstanding AR above 30 days.</li>
<li>Sending out regular reminders to aged customers for payment follow-up.</li>
<li>Liaising with shared services team for AR allocation prior to month end reporting.</li>
<li>Ensuring invoices are done correctly to avoid any credit notes, if credit notes are required providing justification and future preventive actions.</li>
<li>Supporting the local finance function with ADHOC requirements such as annual audit, WBS creation, inventory count, balance sheet recs and others.</li>
<li>Regular follow up with internal teams to ensure smooth flow of invoicing to payment</li>
</ul></div></div><div><div><div>You are meant for this job if:</div>
</div><div><div><ul><li><i>REQUIRED KNOWLEDGE/FORMAL EDUCATION:</i></li></ul>
</div><ul><li>University Graduate</li></ul><br>
<div></div>
<div>
<ul><li><i>REQUIRED EXPERIENCE:</i>
<ul><li>One or Two years of experience in a similar role in a similar company or industry</li></ul></li></ul><br>
</div>
<div></div><div><ul><li><i>REQUIRED CERTIFICATE(S):</i>
<ul><li>N/A</li>
</ul></li></ul></div><div><ul><li><i>REQUIRED INTERPERSONAL SKILLS:</i>
<ul><li>English skills</li>
<li>Presentable and communications</li></ul></li></ul><br>
</div>
<div></div><div><ul><li><i>REQUIRED TECHNICAL SKILLS AND/OR PROBLEM-SOLVING SKILLS:</i>
<ul><li>Accounting skills</li>
<li>ERP skills</li>
<li>Microsoft skills</li>
</ul></li></ul></div></div></div><div><div><div>Skills</div>
</div><div><div>Accounting</div><div>
English</div><div>
Microsoft Office</div></div></div></div>
</div></div></div></div><div><div><p><b>Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes equal opportunities and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matter and we encourage you to add to our culture.</b></p>
<p><b>TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.</b></p><br>
<p></p>
</div></div><div><div><div><div><b>Date posted: </b>Apr 1, 2026
</div></div></div></div><div><div><div><div><b>Requisition number: </b>17439</div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Business Analyst (UAE National)

Accountants One

<div>
 <p>
  Accountants One has a repeat client who is looking for an Accounts Payable Specialist. The Accounts Payable Specialist, who must be detail-oriented, is responsible for proficiency in processing invoices, reconciling accounts, and ensuring timely and accurate payments to vendors. This client is located downtown and is 100% in the office. They want someone who can grow with their career. A staff Accountant with heavy a/p would be the perfect fit.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Maintain the master vendor file, including flagging of independent contractors and Client Security Fund recipients required to receive a Form 1099.
  </li>
  <li>
   Respond to vendor inquiries and ensure vendors are paid on time.
  </li>
  <li>
   Receive through the Outlook Accounts Payable email invoices and expense reimbursement reports for payment processing.
  </li>
  <li>
   Verify the invoice is valid, W9 included, and not a duplicate, and confirm the general ledger account code is correct.
  </li>
  <li>
   Input invoice data and attach the invoice and correspondence necessary to the Sage Intacct Purchasing module to systematically route the invoice for payment approval.
  </li>
  <li>
   Print the approved invoice checks for mailing to the vendor or returning to the department.
  </li>
  <li>
   Review vendor statements, clarify questionable invoice items and prices, etc., with the vendor.
  </li>
  <li>
   Identify and implement improvements in the accounts payable process for efficiency.
  </li>
  <li>
   Prepare and complete the filing of IRS forms annually: 1099-MISC
  </li>
  <li>
   Assist with the preparation of documentation associated with annual audits
  </li>
  <li>
   Assist the Chief Financial Officer with special projects as assigned
  </li>
  <li>
   Perform other duties as assigned.
  </li>
  <li>
   Communicate professionally, including verbal and written communication with other departments, collaborating on tasks, members, volunteers, and vendor inquiries.
  </li>
  <li>
   Attention to detail to prioritize, process payments, and superior time management.
  </li>
  <li>
   Familiar with accounts payable processes, including verifying the accuracy of invoices, processing payments, and reconciling.
  </li>
  <li>
   Ability to perform multiple tasks while ensuring a seamless flow of financial transactions.
  </li>
  <li>
   Ensure that all recurring invoices are posted accurately.
  </li>
  <li>
   Must be reliable and able to work independently and discreetly, along with working as part of a team.
  </li>
  <li>
   Work regularly within the agreed-upon office hours for 7.5 hours a day
  </li>
  <li>
   Employee is subject to supervision and will be expected to perform his/her job
  </li>
  <li>
   Limit personal phone calls during work hours to only essential matters
  </li>
  <li>
   Comply with the policies manual.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Microsoft Office, Immediate Excel and Word knowledge
  </li>
  <li>
   Problem-solving, Data Analysis,
  </li>
  <li>
   Vendor Management, Accounts Payment Management, and Reconciliation Knowledge of Sage Intacct Accounting Software
  </li>
  <li>
   Preferred Knowledge of Certify travel and expense management software, preferably Knowledge of Sales Tax Education
  </li>
  <li>
   A bachelor&rsquo;s degree in accounting, finance, or business administration is preferable.
  </li>
  <li>
   A minimum of three years of accounts payable work experience can be considered as a substitute for the bachelor&rsquo;s degree.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  18460
 </p>
</div>


Accounts Payable Specialist

Blue Ridge Companies

<div>Description:<p><br>
</p><p>The Construction Accounting Specialist will be responsible for all accounts payable functions for work in progress projects with Blue Ridge General Contractors LLC.</p><p>
The Construction Accounting Specialist will report directly to the Senior Construction Accountant and work closely with vendors, subcontractors and other corporate team members to ensure the efficiency of daily operations through accurate and timely processing, detailed analysis and problem resolution.</p><p><b>
Essential</b> <b>Duties</b> <b>and</b> <b>Responsibilities</b> include the following. Other duties may be assigned.</p><ul><li>
Manage accounts payable.</li><li>
Invoice preparation; match, print, code, verify, enter and correspond with subcontractors on discrepancies. Follow up with Purchasing regarding PO and VPO&rsquo;s.</li><li>
Vendor set up and W9 maintenance.</li><li>
Management of Vendor files.</li><li>
Certificates of insurance maintenance.</li><li>
Residential certificates of insurance maintenance.</li><li>
Accounts payable file maintenance.</li><li>
Retainage reporting; final and partial lien waiver creation approval and payment.</li><li>
Vendor statement/invoice review.</li><li>
Utilities spreadsheet maintenance: including invoice preparation when needed.</li><li>
Prepare checks for mailing.</li><li>
Miscellaneous AR maintenance and invoicing.</li><li>
Process 1099s.</li><li>
Manage credit card process. Create billing invoices when necessary.</li><li>
Comply with all BRC standards, applicable health and safety rules and regulations, as well as applicable local, state and federal laws.</li><li>
Other tasks as needed.</li></ul>
Requirements:
<p>
Construction accounting background and Sage Intaact software is perferred, but not required.</p><p>
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience</p></div>

Construction Accounting Specialist

Bright Star Solutions, Inc.

<p><b>Job Summary:</b></p><p>The Billing Specialist will gather data, calculate charges and fees, and create invoices for billing purposes. We are a growing company in the power line construction and maintenance industry looking for a candidate who is comfortable working in a dynamic environment. The ideal candidate will easily transition from routine daily tasks to a higher paced setting during critical times such as during emergency and storm restoration efforts.</p><p><i><b>Supervisory Responsibilities:</b></i></p><p>&middot; None.</p><p><b>Duties/Responsibilities:</b></p><p>&middot; Calculates costs for goods, services, and applicable sales tax.</p><p>&middot; Verifies accuracy of billing data, correcting any errors.</p><p>&middot; Creates and processes invoices in accordance with company contracts, policies, and procedures.</p><p>&middot; Performs general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.</p><p>&middot; Generates billing documents and maintains billing records.</p><p>&middot; Contacts customers regarding billing inquiries and payments.</p><p>&middot; Performs other related duties, as assigned.</p><p><b>Required Skills/Abilities:</b></p><p>&middot; Basic understanding of clerical and administrative procedures.</p><p>&middot; Excellent written and verbal communication skills.</p><p>&middot; Excellent organizational and time management skills.</p><p>&middot; Ability to independently solve problems as they arise.</p><p>&middot; Ability to get along well with others and to act with integrity and professionalism.</p><p>&middot; Ability to read and understand contracts to fulfill customer requirements and ensure billing accuracy.</p><p>&middot; Proficient in Microsoft Office Suite, particularly Microsoft Excel and Word.</p><p><b>Education and Experience:</b></p><p>&middot; High school diploma or equivalent required.</p><p>&middot; Prior construction billing experience STRONGLY preferred.</p><p><b>Physical Requirements:</b></p><p>&middot; Prolonged periods sitting at a desk and working on a computer.</p><p>&middot; Must be able to lift up to 15 pounds at a time.</p><p><b>What We Offer:</b></p><p>&middot; Competitive pay with 100% company-paid family medical, dental, and vision benefits</p><p>&middot; 401k</p><p>&middot; Paid holidays</p><p>&middot; Sick time</p><p>&middot; Vacation</p><p>&middot; Opportunity for growth</p><p><i>We are an Equal Opportunity Employer and make all employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.</i></p><p>Pay: $23.44 - $28.23 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Billing Specialist

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