invoicing specialist

Fursan Travel

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  Responsible for preparing and issuing accurate and timely invoices to clients, ensuring all invoices match contracts and supporting documents. Also responsible for following up on collections and collaborating with other departments to ensure smooth financial operations.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Prepare and issue invoices to clients according to agreements and contracts.
  </li>
  <li>
   Review invoices for accuracy and ensure alignment with orders, contracts, or company services provided.
  </li>
  <li>
   Follow up on outstanding client payments and coordinate with the collections team to ensure timely collection.
  </li>
  <li>
   Prepare periodic reports on open, paid, and overdue invoices.
  </li>
  <li>
   Collaborate with other departments such as Sales or Services to ensure data and invoice accuracy.
  </li>
  <li>
   Handle inquiries or issues related to invoices and resolve them promptly.
  </li>
  <li>
   Archive invoices and related financial documents in an organized manner.
  </li>
  <li>
   Ensure compliance with company policies and accepted accounting standards.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications and Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in accounting
   <strong>
    , Finance, or Business Administration
   </strong>
   .
  </li>
  <li>
   2&ndash;4 years of experience in invoicing or accounts receivable.
  </li>
  <li>
   Proficient in accounting software such as
   <strong>
    SAP, Oracle, QuickBooks, or advanced Excel
   </strong>
   .
  </li>
  <li>
   Strong organizational skills and high attention to detail.
  </li>
  <li>
   Proficiency in English (reading and writing preferred).
  </li>
 </ul>
 <p>
  <strong>
   Skills and Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Analytical and problem-solving skills.
  </li>
  <li>
   Excellent communication skills with clients and colleagues.
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
  <li>
   Ability to handle sensitive financial data confidentially.
  </li>
 </ul>
 <p>
 </p>
</div>


Invoicing Specialist / AR

Cargill

<div><div><div><h2 class="jobSectionHeader"><b>Job Purpose and Impact</b></h2>
</div><div><ul><li>The Professional, Accounts Receivable Process job supports the end to end accounts receivable processes to ensure accurate, efficient and compliant billing or invoicing, financial transactions and cash flow management. Under close supervision, this job maintains financial records, analyzes billing data, generates invoices or verifies and processes invoices. This job also works closely with internal cross functional teams to improve billing or invoicing operations and delivers excellent customer service externally.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Key Accountabilities</b></h2>
</div><div><ul><li>INVOICING: Helps implement the end to end invoicing process, including the accurate and timely generation or verification and booking of invoices and supporting documentation.</li><li>
BILLING ANALYSIS: Supports the analysis of billing data to identify trends, anomalies and opportunities for process improvements.</li><li>
DISCREPANCY RESOLUTION: Assists with the investigation and resolution of billing or invoicing discrepancies by analyzing billing or invoicing data, communicating with cross functional teams and customers or suppliers, and making necessary corrections.</li><li>
DOCUMENTATION: Maintains accuracy and completeness of billing or invoicing records by helping conduct regular audits and reconciliations.</li><li>
RECORDS MAINTENANCE: Partners to maintain financial records related to accounts payable or accounts receivable processes, assuring compliance with applicable policies, procedures and regulatory requirements.</li><li>
COLLABORATION: Partners with cross functional teams to help verify billing or invoicing information and ensure timely and accurate processing of customer or supplier payments.</li><li>
REPORT GENERATION: Drafts standard financial reports related to accounts receivable to support informed decision making on billing or invoicing matters.</li><li>
CONTINUOUS IMPROVEMENT: Partners to implement policies and procedures to improve the efficiency and effectiveness of the accounts receivable processes.</li><li>
INDUSTRY EXPERTISE: Stays abreast of industry trends, regulatory changes, and emerging best in class industry standards in accounts receivable processes, providing inputs for necessary updates and improvements.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2>
</div><div><p>
Minimum Qualifications:</p><ul><li>
Typically reflects 7 years or more of relevant experience.</li></ul><p>
Preferred Qualifications:</p><ul><li>
Shift timings will be 6PM - 3AM.</li></ul></div></div></div>

Process Specialist - Invoice & Billing, AR, Bangalore, India

<div>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 Mandatory Skills:
 <br/>
 <br/>
 Technical &amp; Functional Skills
 <br/>
 <br/>
 <ul>
  <li>
   Financial Forecasting &amp; Modeling: Ability to build and manage full-year forecast models, including releveling and variance analysis, discounting the dips due to seasonal &amp; cyclic trends
  </li>
  <li>
   Provision vs Invoice Management: Understanding of true-up/true-down processes and financial file maintenance.
  </li>
  <li>
   Invoicing &amp; Reconciliation: Experience with monthly invoicing, invoice validation, and reconciliation
  </li>
  <li>
   Attention to Detail: Precision in financial data handling and documentation.
  </li>
  <li>
   Understanding of Client Invoicing systems, PO related nuances &amp; experience with coordination between the Program &amp; Internal finance teams. Proficient with ERP Systems: Familiarity with ERP and OTL hour tracking in ERP platforms like Oracle, SAP, or similar.
  </li>
  <li>
   Data Analysis &amp; Reporting: Strong skills in Excel (pivot tables, formulas, charts) and data visualisation: PowerPoint for financial presentations.
  </li>
  <li>
   Purchase Order (PO) Management: Experience in PO receipting and vendor invoice clearance
   <br/>
   <br/>
  </li>
 </ul>
 Communication &amp; Collaboration
 <br/>
 <br/>
 <ul>
  <li>
   Stakeholder Engagement: Clear communication with finance teams, vendors, and internal departments.
  </li>
  <li>
   Presentation Skills: Ability to create and deliver financial forecast reviews and invoicing decks.
  </li>
  <li>
   Meeting Facilitation: Participation in regular resource management meetings, leadership check points and cross-functional discussions.
   <br/>
   <br/>
  </li>
 </ul>
 Operational &amp; Coordination Skills
 <br/>
 <br/>
 <ul>
  <li>
   Leave &amp; Resource Tracking: Ability to manage employee leave trackers and coordinate resource planning meetings.
  </li>
  <li>
   Vendor Management Support: Exposure to tools like BeeLine for invoice reconciliation and vendor coordination.
  </li>
  <li>
   Ad-Hoc Financial Support: Flexibility to handle unplanned requests related to invoicing and forecasting.
   <br/>
   <br/>
  </li>
 </ul>
 Soft Skills
 <br/>
 <br/>
 <ul>
  <li>
   Time Management: Ability to juggle recurring tasks and ad-hoc request efficiently.
  </li>
  <li>
   Problem Solving: Analytical thinking to resolve discrepancies and improve processes.
  </li>
  <li>
   Adaptability: Comfortable working in dynamic environments with shifting priorities.
  </li>
  <li>
   Working with the Core team to drive the task across program of work, Budget Forecasting, monthly invoicing, expense reconciliation &amp; reporting.
  </li>
  <li>
   Provide Project Management support in terms of preparing &amp; maintain documentation &amp; leadership dashboards.
  </li>
  <li>
   Collaborating with all levels of leadership- to drive strategic direction &amp; accountability for projects, programs &amp; Initiatives with proactive communication.
  </li>
  <li>
   Strong verbal and written communication, interpersonal and collaborative skills to handle client interactions independently.
  </li>
  <li>
   Bachelor's degree in any stream (MBA Preferred)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Good To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Highly Organized &amp; Strategic Mindset, Leadership skills
  </li>
  <li>
   Ability to manage own work stream to achieve consistent ion time delivery
  </li>
  <li>
   Proven Presentation &amp; facilitation skills
  </li>
  <li>
   A strong sense of ethics &amp; Integrity
  </li>
  <li>
   Willingness to learn new technologies
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 Invoicing &amp; Financial Documentation
 <br/>
 <br/>
 <ul>
  <li>
   Annual &amp; monthly financials &ndash; Invoice management, accruals, forecasting, monitoring
  </li>
  <li>
   Execute monthly invoicing cycles with accuracy and timeliness &ndash; Actuals &amp; Provisionals &ndash; involves timely collection of data from the billable resources &amp; also validating their data with he data model
  </li>
  <li>
   Prepare and present Monthly &amp; Quarterly Business Review PowerPoint decks for leadership review.
  </li>
  <li>
   Track EY hours on a regular basis &amp; Process EY invoices &ndash; Work with Procurement for MRS creation &amp; AP team for PO creation/receipting &amp; further clearance of payments in a timely manner.
  </li>
  <li>
   Support BeeLine invoice reconciliation and ensure alignment with financial records.
  </li>
  <li>
   Work with the BI, AR &amp; AP team for LEAP uploads, Accruals, track invoice collectibles &amp; other adhoc requests
   <br/>
   <br/>
  </li>
 </ul>
 Financial File &amp; Forecast Management
 <br/>
 <br/>
 <ul>
  <li>
   Maintain and reconcile provision vs invoice vs Forecast records (true-up/true-down).
  </li>
  <li>
   Manage and update the 5-year financial forecast model, including current and relevelled forecasts.
  </li>
  <li>
   Prepare Financial Forecast Review presentations (PPT format).
  </li>
  <li>
   Share yearly forecast data with the Finance team &amp; the client for setting up the budgets, program year POs
   <br/>
   <br/>
  </li>
 </ul>
 Resource Management
 <br/>
 <br/>
 <ul>
  <li>
   Track all the BGC costs for newly onboarded resources and are being billed to the client in a timely manner. Ensure they are set up on ERP to update their timecards.
  </li>
  <li>
   ERP &amp; Time Tracking - Monitor and report ERP and OTL hours using ERP systems.
  </li>
  <li>
   Ensure all resources are diligently filling the ERP timecards &amp; their alignment with the invoicing timesheets
  </li>
  <li>
   Leave &amp; Resource Tracking- Maintain EXL employee leave tracker and ensure timely updates.
   <br/>
   <br/>
  </li>
 </ul>
 Ad-Hoc Support
 <br/>
 <br/>
 <ul>
  <li>
   Respond to ad-hoc requests related to invoicing and forecast data.
  </li>
  <li>
   Collaborate with cross-functional teams to resolve financial queries and support decision-making.
  </li>
 </ul>
</div>


Senior Executive-Business Analysis-Business Analyst

Ideagen

<div>About Us:
<p></p><p><b>
Location - Hyderabad, India</b></p><p></p><p><b><br>
Department - Finance Operations</b></p><p></p><p><b><br>
Level - Executive</b></p><p></p><p><b><br>
Working Pattern - Work from office.</b></p><p></p><p><b><br>
Benefits - </b><b>Benefits at Ideagen</b></p><p></p><p><b><br>
DEI - </b><b>DEI strategy</b></p><p></p><p><b><br>
Salary - this will be discussed at the next stage of the process, if you do have any questions, please feel free to reach out!</b></p><p></p><p><br>
Ideagen is seeking a detail-oriented and proactive SOP Analyst to manage the end-to-end Sales Order Processing and Invoicing functions. This role is critical to ensuring accurate and timely billing for our software products and services. The ideal candidate will collaborate closely with Sales and Customer Success teams, resolve billing issues, and ensure compliance with tax and legal regulations.</p>
Responsibilities:
<div><ul><li>Manage quotes and sales orders to facilitate accurate customer billing.</li><li>
Generate and issue invoices in line with contractual terms.</li><li>
Collaborate with Sales and Customer Success teams to ensure timely invoicing.</li><li>
Investigate and resolve billing discrepancies and disputes.</li><li>
Ensure compliance with applicable tax and legal invoicing requirements.</li><li>
Provide support to the Finance team as needed.</li></ul></div>
Skills and Experience:
<ul><li>Proven experience in a finance-related role.</li><li>
Should have 3-5 years of relevant experience in billing and invoicing processes.</li><li>
Hands-on experience with tools such as NetSuite, Zuora, and Salesforce.</li><li>
Proficient in accounting software and Microsoft Office applications.</li><li>
Excellent communication and interpersonal skills.</li><li>
Ability to work independently and collaboratively.</li></ul><p></p><div><p><b><br>
Personal Attributes:</b></p></div><p></p><div><br>
<ul><li>
High attention to detail</li><li>
Strong analytical and problem-solving skills</li><li>
Results-driven and customer-focused</li><li>
Capable of managing multiple tasks and priorities effectively</li></ul><p></p><p><b><br>
About Ideagen</b></p><p></p><p><br>
Ideagen is the invisible force behind many things we rely on every day - from keeping airplanes soaring in the sky, to ensuring the food on our tables is safe, to helping doctors and nurses care for the sick. So, when you think of Ideagen, think of it as the silent teammate that's always working behind the scenes to help those people who make our lives safer and better. Everyday millions of people are kept safe using Ideagen software. We have offices all over the world including America, Australia, Malaysia and India with people doing lots of different and exciting jobs.</p><p></p><p><b><br>
What is next?</b></p><p></p><p><br>
If your application meets the requirements for this role, our Talent Acquisition team will be in touch to guide you through the next steps.</p><p>
To ensure a flexible and inclusive process, please let us know if you require any reasonable adjustments by contacting us at recruitment@ideagen.com. All matters will be treated with strict confidence.</p><p></p><p><br>
At Ideagen, we value the importance of work-life balance and welcome candidates seeking flexible or part-time working arrangements. If this is something you are interested in, please let us know during the application process.</p><p></p><p><br>
Enhance your career and make the world a safer place!</p><p></p><p><br>
#LI-FullTime</p></div></div>

SOP Analyst

RINA

<p>An Operations Support Advisor with a focus on managing administrative tasks from the Contract advancement monitoring to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.</p><p><strong>Key Accountabilities</strong></p><ol><li>Customer Data Management:<br><ul><li>Create and maintain accurate customer records in the database.</li><li>Ensure that customer information is up-to-date and complete.</li><li>Handle customer inquiries related to account information and updates.</li></ul></li><li>Contract Creation:<br><ul><li>Gather necessary information from customers or internal departments to initiate the contract creation process.</li><li>Enter accurate and relevant data into the company's system, ensuring all details are correct and comply with company policies and regulations.</li><li>Prepare and maintain documentation related to the contracts, such as terms and conditions, pricing, and any special agreements.</li></ul></li><li>Contract Management:<br><ul><li>Support senior colleagues to enrure that contracts adhere to company guidelines and policies.</li><li>Collaborate with relevant stakeholders to obtain necessary approvals for the contracts.</li><li>Maintain communication with both internal teams and customers to clarify any contract-related details or address concerns.</li></ul></li><li>Invoicing Process:<br><ul><li>Utilize the RINA invoicing system to create accurate and timely invoices based on the terms outlined in the contracts.</li><li>Verify that the billing information aligns with the terms of the contract and resolve any discrepancies.</li><li>Ensure that invoices are sent to customers promptly through the preferred communication channels.</li></ul></li><li>Customer Support:<br><ul><li>Respond to customer basic inquiries related to contracts, invoices, and billing processes.</li><li>Resolve any basic issues or discrepancies related to contracts and invoices in a timely and professional manner.</li></ul></li><li>Record Keeping:<br><ul><li>Keep detailed and organized records of all contracts, invoices, and related correspondence.</li><li>Regularly update and maintain information in the company's database or customer relationship management (CRM) system.</li></ul></li></ol>

Business Support Advisor

<p></p><div><div><div><div><div><b>Posting Date: </b>11 Nov 2025
</div></div></div></div><div><div><div><div><b>City: </b>Dubai
</div></div></div></div><div><div><div><div><b>Location:
</b>Dubai, AE, 3204
</div></div></div></div><div><div><div><div><b>Contract Type: </b>Fixed-Term
</div></div></div></div><div><div><div><div><b>Division: </b>Middle East and India Marine
</div></div></div></div><div><div><div><div><b>Level of experience: </b>Junior
</div></div></div></div><div><div><div><div><div>RINA is currently recruiting for a <b>Business Support Advisor - Emirati</b> to join its office in <b>Dubai </b>within the <b>Middle East and India Marine</b> Division.</div><div><div><div><div><b>
Mission</b></div>
</div><div><div>
An Operations Support Advisor with a focus on managing administrative tasks from the Contract advancement monitoring to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.</div></div></div><div><div><div><b>
Key Accountabilities</b></div>
</div><div><div>
1. Customer Data Management:<br>
<ul><li>Create and maintain accurate customer records in the database.</li><li>Ensure that customer information is up-to-date and complete.</li><li>Handle customer inquiries related to account information and updates.</li></ul>
2. Contract Creation:<br>
<ul><li>Gather necessary information from customers or internal departments to initiate the contract creation process.</li><li>Enter accurate and relevant data into the company's system, ensuring all details are correct and comply with company policies and regulations.</li><li>Prepare and maintain documentation related to the contracts, such as terms and conditions, pricing, and any special agreements.</li></ul>
3. Contract Management:<br>
<ul><li>Support senior colleagues to enrure that contracts adhere to company guidelines and policies.</li><li>Collaborate with relevant stakeholders to obtain necessary approvals for the contracts.</li><li>Maintain communication with both internal teams and customers to clarify any contract-related details or address concerns.</li></ul>
4. Invoicing Process:<br>
<ul><li>Utilize the RINA invoicing system to create accurate and timely invoices based on the terms outlined in the contracts.</li><li>Verify that the billing information aligns with the terms of the contract and resolve any discrepancies.</li><li>Ensure that invoices are sent to customers promptly through the preferred communication channels.</li></ul>
5. Customer Support:<br>
<ul><li>Respond to customer basic inquiries related to contracts, invoices, and billing processes.</li><li>Resolve any basic issues or discrepancies related to contracts and invoices in a timely and professional manner.</li></ul>
Record Keeping:<br>
<ul><li>Keep detailed and organized records of all contracts, invoices, and related correspondence.</li><li>Regularly update and maintain information in the company's database or customer relationship management (CRM) system.</li></ul></div></div></div><div><div><div><b><br>
Education</b></div>
</div><div><div>High School Diploma/GED in Business Administration Finance Management</div></div></div><div><div><div><b>
Qualifications</b></div>
</div><div><ul><li>3-5 years of experience in contract administration, invoicing, customer data management, or a related function.</li><li>While not always mandatory, any previous experience in business support, customer service or a related field can be an advantage. This could include internships, part-time roles, or volunteer experience.</li><li>Familiarity with the RINA services is beneficial. The advisors should be willing to learn about the offerings to effectively assist commercial teams, operations and customers.</li><li>Basic computer skills are often necessary, including the ability to use customer relationship management (CRM) systems, input data accurately, and utilize other relevant software tools.</li></ul>
</div></div><div><div><div><b>
Competencies</b></div>
</div><ul><li>THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
</li><li>PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
</li><li>PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
</li><li>MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
</li><li>MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
</li><li>EARN TRUST - Take everyone's opinion into account and remain open to diversity
</li><li>CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
</li><li>BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
</li><li>ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way</li></ul></div></div><br>
<div></div>
<div>
RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure &amp; mobility, industry, research &amp; development sectors. Our business model covers the full process of project development, from concept to completion.</div><br>
<div></div>
<div><i>
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.</i></div></div></div></div></div></div><p></p>

Business Support Advisor - Emirati

Client of Talent Bridge HR Consultancy Dubai

<p><br></p>
<p> <strong>About the Role:</strong> <br>
Our client, a logistics company in Dubai, is seeking a <strong>Customer Service Representative (CSR)</strong> with strong billing and invoicing expertise to support their freight, warehousing, and customs clearance operations. The successful candidate will be responsible for reviewing and generating invoices, resolving billing discrepancies, and supporting collections. This role requires excellent communication skills, attention to detail, and proficiency in Russian to liaise effectively with clients.</p>
<p> <strong>Key Responsibilities</strong> </p>
<ul>
 <li>Review and generate invoices for logistics services, including freight, warehousing, and customs clearance.</li>
 <li>Collaborate with operations teams to validate billing data and resolve discrepancies.</li>
 <li>Respond to customer inquiries regarding invoices, charges, and payment status.</li>
 <li>Resolve disputes related to overcharges, incorrect billing, or missing documentation.</li>
 <li>Monitor and manage billing queues to ensure timely processing of transactions.</li>
 <li>Maintain accurate billing records and ensure documentation is complete.</li>
 <li>Work closely with Accounts Receivable on overdue invoices and collections.</li>
 <li>Provide billing support during audits or financial reviews.</li>
 <li>Suggest process improvements to reduce errors and improve efficiency.</li>
 <li>Maintain professionalism in communication with clients, vendors, and coworkers.</li>
</ul>
<p> <strong>Candidate Requirements</strong> </p>
<ul>
 <li>Proficiency in <strong>Russian</strong> (mandatory) and fluent English.</li>
 <li>Excellent communication, problem-solving, and customer service skills.</li>
 <li>High attention to detail and accuracy in financial documentation.</li>
 <li>Technical Skills: MS Office Suite proficiency (Excel, Word, Outlook at minimum).</li>
 <li>Ability to work independently and as part of a team in a fast-paced environment.</li>
</ul>
<p><br></p>

Customer Service Rep. (CSR)

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