invoicing specialist

Foxboro Property Management

Company Overview Foxboro Property Management is a growing management company looking for a Maintenance Technician to join our team! Voted # 1 Best Property Management Company in the Chippewa Valley! We're looking for a candidate that fits our culture of teamwork, collaboration and high performance! The Foxboro culture is about giving our staff the support, tools, resources, and clear expectations to not only meet but exceed individual and company goals. If you're looking for a career and not a job you&rsquo;ve found the place!Position Overview The Invoicing Specialist is responsible for managing the full invoicing lifecycle, ensuring accurate and timely billing, and maintaining organized financial records. This is a full-time temporary position supporting our operations team and playing a key role in day-to-day business functions.Key Responsibilities<ul><li>Prepare, review, and issue invoices for goods and services in a timely manner</li><li>Verify billing data against management agreements</li><li>Maintain accurate and organized billing records and documentation</li><li>Collaborate with the operations team to ensure billing accuracy</li><li>Assist with reporting, including summary sheets, payroll vs. billable tracking, and work order reports</li><li>Ensure compliance with company policies and applicable regulations</li><li>Maintain confidentiality of tenant, client, and company information</li></ul>Qualifications<ul><li>High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s in Accounting/Finance preferred)</li><li>1&ndash;3+ years of billing, invoicing, or accounts receivable experience</li><li>Strong attention to detail and accuracy</li><li>Proficiency in Microsoft Excel and general software systems</li><li>Basic understanding of accounting principles</li><li>Strong communication and problem-solving skills</li></ul>Preferred Qualifications<ul><li>Experience in a high-volume billing environment</li><li>Familiarity with contract-based or project-based billing</li><li>Knowledge of invoicing-related tax rules (e.g., sales tax)</li></ul>Pay: $24.00 - $26.00 per hourWork Location: In person

Invoicing Specialist

Pathlight Home

Summary: The Grants Invoicing Specialist manages financial transactions with a primary focus on grants. Responsibilities include processing reimbursement requests, ensuring compliance with grant guidelines, and maintaining accurate financial records. In addition to reconciling accounts, tracking expenses, and preparing detailed reports for auditing purposes. With a keen eye for detail and a commitment to financial accuracy, it contributes to the efficient functioning of grant-related financial processes, facilitating smooth reimbursements and supporting the overall financial health of the organization.Essential Duties and Responsibilities include the following. Other duties may be assigned.&middot; Manage grants reimbursement processes from initial invoices to final reconciliation, ensuring timely and accurate submission of reimbursement requests. Reimbursement Processing-Review and process reimbursement requests from grant recipients, ensuring expenses align with approved budgets. Create, submit, and monitor reimbursement requests to grant funders, utilizing accounting software or collaborating with the grants team for data entry.&middot; Record Keeping and Documentation-Maintain meticulous records of grant-related financial transactions, invoices, receipts, and other relevant documentation. Maintain detailed records of grant expenditures, allocations, and documentation necessary for reimbursement purposes.&middot; Track reimbursements and payments on a comprehensive grant tracking sheet.&middot; Communicate regularly with grant funders and external stakeholders to address inquiries, provide updates, and resolve issues related to reimbursement.&middot; Budget Management-Develop and monitor grant budgets, track expenditure and ensure appropriate fund allocation. Monitor grant budgets as per the awarded grant and implement any necessary amendments.&middot; Compliance Monitoring-Continuously monitor grant expenses, promptly identifying and addressing potential compliance issues with corrective actions.&middot; Policy Adherence-Ensure all grant-related financial activities align with organizational policies and procedures.&middot; Risk Management-Identify and mitigate financial risks associated with grant expenses, such as budget overruns or misallocation of funds.&middot; Audit Preparation-Prepare for and actively participate in audits related to grant expenditures, providing necessary documentation and supporting evidence&middot; Participate in team meetings, training, and professional development activities to enhance&middot; Collect, review, and organize receipts, invoices, and support documents for weekly paid expenses.&middot; Verify that all expenses charged to grants are accurate, allowable, and properly documented.&middot; Match receipts and invoices to payments, purchase orders, or expense reports&middot; Track and categorize expenses according to specific grant budgets and funding sources&middot; Maintain detailed and audit-ready records of all grant-related expenditures&middot; Follow up with staff or vendors to obtain missing or incomplete documentation&middot; Access vendor portals and websites on a weekly basis to retrieve and download invoices and billing statements&middot; Match invoices with corresponding services, purchase orders, or approvals&middot; Follow up with vendors regarding missing invoices or discrepancies&middot; Assist accounting team with accounts payable duties if necessaryCERTIFICATES AND LICENSES: No certifications neededSUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.The employee must occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision.While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. Specific vision abilities required by this job include ability to adjust focusPay: $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Grants Invoicing Specialist

Prime System Solutions

<div>
 
 Job Title: Billing AR Specialist
 
 
 
 
 Experience Required: 3+years
 
 
 
 
 Location: Lahore/Islamabad
 
 
 
 
 Shift Timings: 5 PM - 2 AM PKT
 
 
 
 
 Job Summary
 
 
 
 The Billing Specialist is responsible for managing the end-to-end invoicing process, ensuring accuracy, compliance, and timely billing across various transaction types including projects, recurring services, and product orders. This role plays a critical part in supporting revenue recognition, maintaining financial accuracy, and delivering a professional billing experience to clients. The ideal candidate is detail-oriented, comfortable with ERP/CRM systems, and capable of interpreting contracts in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage invoicing processes, ensuring all billable items are accurately identified, validated, and processed on time.
 </li>
 <li>
 Generate invoices for projects, recurring agreements, product orders, and service engagements.
 </li>
 <li>
 Perform pre-invoice audits to ensure billing accuracy, contract alignment, and compliance with internal standards.
 </li>
 <li>
 Validate billing data against source documents such as purchase orders, service tickets, and agreements.
 </li>
 <li>
 Apply correct sales tax and post invoices to the general ledger with accurate financial coding.
 </li>
 <li>
 Handle client billing inquiries, resolve discrepancies, and coordinate with internal teams (sales, projects, collections).
 </li>
 <li>
 Support revenue recognition processes including deferred revenue and milestone-based billing (preferred).
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in billing, invoicing, accounts receivable, or financial operations.
 </li>
 <li>
 Ability to interpret contracts, purchase orders, and financial documents accurately.
 </li>
 <li>
 Experience with ConnectWise is a must
 </li>
 <li>
 Strong proficiency in Microsoft Excel and Office tools.
 </li>
 <li>
 Experience with ERP/CRM systems (e.g., Microsoft Dynamics GP/365 preferred).
 </li>
 <li>
 Strong attention to detail, analytical thinking, and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills for client interaction.
 </li>
 <li>
 Ability to work in a fast-paced, deadline-driven environment with multiple priorities
 </li>
 </ul>
</div>

Billing - AR Specialist

GovSmart

Job OverviewThe primary responsibility of the Accounting Assistant is to support the accounts receivable process, including both customer invoicing and collections efforts, through consistent communication and accurate data entry. This role requires strong attention to detail, the ability to manage high volumes of transactions, and confidence in both written and verbal communication.This position plays a critical role in ensuring invoices are generated accurately and payments are collected in a timely manner. Success in this role requires persistence, professionalism, organization, and a high level of accuracy.Responsibilities<ul><li>Prepare and issue accurate customer invoices in a timely manner.</li><li>Review billing data to ensure accuracy and completeness before invoicing.</li><li>Proactively manage collections by making outbound calls to customers regarding outstanding balances.</li><li>Build and maintain positive, professional relationships with customers to facilitate timely payments.</li><li>Collaborate with internal teams to resolve billing discrepancies and support collection efforts.</li><li>Accurately document call activity, payment commitments, invoice updates, and account changes in real time.</li><li>Maintain organized and up-to-date records of invoices and customer accounts</li><li>Ensure timely and accurate flow of information between customers and internal stakeholders.</li><li>Maintain a high level of customer service while handling sensitive financial conversations.</li><li>Perform other duties as assigned</li></ul>Required Skills<ul><li>Strong verbal and written communication skills, with confidence in phone-based interactions.</li><li>High attention to detail, especially when preparing and reviewing invoices.</li><li>Strong data entry and typing skills with a high level of accuracy.</li><li>Proven ability to handle high call volumes while maintaining professionalism and persistence.</li><li>Ability to build rapport quickly and maintain trust with customers and colleagues.</li><li>Comfortable working extended periods on the phone and computer.</li><li>Strong time management and organizational skills in a fast-paced environment</li><li>Basic understanding of accounts receivable, invoicing, collections, or bookkeeping processes preferred.</li><li>Proficiency in Microsoft Office Suite (Excel experience preferred).</li><li>Ability to follow both verbal and written instructions.</li><li>High school diploma or equivalent required.</li><li>At least two years of office, customer service, invoicing, or collections experience preferred.</li></ul>Physical Requirements:<ul><li>Prolonged periods of sitting at a desk, working on a computer, and making phone calls</li><li>Must be able to lift up to 15 pounds at times.</li></ul>Pay: $48,000.00 - $51,000.00 per yearBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant (AR & Collections Focus)

Jenson Total Services

We are a commercial Heating and Air Conditioning company. We are currently looking for someone who can handle a high volume office environment. You will mainly be working with dispatching service calls and helping with invoicing. Needs to have knowledge in excel, outlook and Quickbooks. Also needs to have customer service experience and able to answer calls from customers and techs. Below is a summary of day to day tasks that you will need to be able to accomplish.<ul><li>Un forwarding/Forwarding phones</li><li>Checking emails and service calls through outlook.</li><li>Updating the excel call boards</li><li>Texting out new service calls</li><li>Getting PO's (parts order) to Technicians</li><li>NEEDS KNOWLEDGE OF QUICKBOOKS (DEAL BREAKER)</li><li>Inputting invoices into quickbooks</li><li>Creating bids/ invoicing bids</li><li>Needs to be organized</li><li>multitasker</li></ul>There are other tasks that will go along with the job, but these are the main day to day. We need someone who is good at managing tasks because this industry has a lot happening at once. Some days are quiet and others will be high volume.Job Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li></ul>Experience:<ul><li>Microsoft Excel: 2 years (Required)</li><li>Microsoft Outlook: 2 years (Preferred)</li><li>QuickBooks online: 3 years (Required)</li></ul>Work Location: In person

Dispatcher/Invoicer

Neon Chemicals (Pakistan)

Key Responsibilities<ul><li>Generate and post sales invoices in ERP/accounting system</li><li>Ensure invoices are accurate (rates, quantities, taxes, discounts)</li><li>Coordinate with sales team for order verification</li><li>Maintain proper invoice records and documentation</li><li>Handle credit notes, debit notes, and adjustments</li><li>Reconcile sales data with accounts and inventory</li><li>Ensure compliance with sales tax and invoicing regulations</li><li>Follow up on pending or disputed invoices</li><li>Assist in monthly closing and reporting</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or relevant field</li><li>2&ndash;4 years of experience in invoicing / accounts receivable</li><li>Hands-on experience with ERP systems (SAP, Oracle, or similar)</li><li>Strong Excel skills</li><li>Good understanding of sales tax and documentation</li><li>High attention to detail (no room for careless errors)</li></ul>Pay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Accounts Officer – Sales Invoicing

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6598 invoicing specialist jobs Near Me

Invoicing Specialist

Grants Invoicing Specialist

Billing - AR Specialist

Billing - AR Specialist

Accounting Assistant (AR & Collections Focus)

Dispatcher/Invoicer

Accounts Officer – Sales Invoicing