invoicing specialist

Kelly Generator & Equipment

<div>Location: Owings, MD
Department: Rentals
Position Summary
Kelly Generator &amp; Equipment is seeking a detail-oriented and analytical Rental Billing Specialist to support our growing Emergency Response and Temporary Power Rental division. This role is responsible for preparing and managing accurate, complex customer invoices for commercial rental projects while ensuring all billable labor, equipment, transportation, fuel, parts, and miscellaneous charges are captured accurately.
The Rental Billing Specialist serves as a key liaison between Operations, Sales, Dispatch, Service, Parts, Accounting, and our customers to ensure timely billing, exceptional customer service, and efficient cash flow. The ideal candidate thrives in a fast-paced environment, enjoys solving complex billing challenges, and takes pride in delivering accurate work.
Essential Responsibilities 
 
Complex Project Billing<ul><li>
Prepare, review, and process accurate customer invoices for emergency response and temporary power rental projects.</li><li>
Manage complex billing for multi-day, multi-unit, and multi-phase rental projects, ensuring all billable labor, equipment, transportation, fuel, parts, and miscellaneous charges are accurately captured.</li><li>
Review work orders, rental agreements, contracts, purchase orders, and supporting documentation to ensure billing accuracy.</li><li>
Monitor billing deadlines to ensure invoices are processed promptly and support healthy cash flow.</li></ul>
Customer Billing &amp; Account Support<ul><li>
Serve as the primary point of contact for customer billing questions, invoice revisions, and account inquiries while delivering exceptional customer service.</li><li>
Process customer invoices through vendor payment portals and third-party billing systems in accordance with customer requirements.</li><li>
Process customer credit card payments and maintain accurate payment documentation.</li><li>
Research and resolve billing discrepancies in collaboration with internal teams and customers.</li></ul>
Project Coordination<ul><li>
Coordinate daily with the Rental Supervisor, Sales, Dispatch, Service, Parts, and Accounting to ensure accurate job costing and invoice preparation.</li><li>
Verify that all labor, parts, materials, fuel, transportation, and outside vendor costs are properly allocated to the correct rental projects.</li><li>
Ensure all customer-required documentation, including signed work orders, delivery tickets, purchase orders, and supporting documentation, is received, organized, and maintained.</li><li>
Maintain organized electronic billing files and project documentation.</li></ul>
Collections &amp; Continuous Improvement<ul><li>
Support the Accounting Department by researching outstanding invoices, resolving billing disputes, and providing supporting documentation for collections.</li><li>
Identify opportunities to improve billing accuracy, workflow efficiency, and internal processes.</li><li>
Assist with departmental administrative responsibilities and special projects as assigned.</li></ul>
Qualifications
Required<ul><li>
3&ndash;5 years of experience in billing, accounts receivable, project billing, contract administration, or a related accounting support role.</li><li>
Experience preparing and processing high-volume, detail-oriented customer invoices.</li><li>
Experience working with ERP/accounting software and Microsoft Office, including intermediate Microsoft Excel skills.</li><li>
Strong customer service and communication skills.</li><li>
High school diploma or GED.</li></ul>
Preferred<ul><li>
Associate degree in Accounting, Finance, Business Administration, or a related field.</li><li>
Experience in construction, equipment rental, industrial services, manufacturing, utilities, or field service industries.</li><li>
Experience with job-cost or project billing involving labor, equipment, materials, subcontractors, and transportation.</li><li>
Experience using customer invoicing portals and electronic billing platforms.</li><li>
Experience researching and resolving billing discrepancies while supporting collections efforts.</li><li>
Familiarity with purchase orders, contracts, rental agreements, and work orders.</li></ul>
Knowledge, Skills &amp; Abilities<ul><li>
Exceptional attention to detail and commitment to accuracy</li><li>
Strong analytical and problem-solving abilities.</li><li>
Ability to interpret contracts, rental agreements, customer billing requirements, and project documentation.</li><li>
Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines.</li><li>
Strong interpersonal skills with the ability to collaborate effectively across Operations, Sales, Dispatch, Service, Parts, and Accounting.</li><li>
Proficiency with Microsoft Excel, Outlook, and ERP/accounting software.</li><li>
Ability to work independently while maintaining a high level of accountability and confidentiality.</li></ul>
Physical Requirements<ul><li>
Prolonged periods of sitting and working at a computer.</li><li>
Ability to occasionally lift up to 15 pounds.</li></ul>
Success in the Role 
You'll be successful when you:<ul><li>
Produce accurate, timely invoices with minimal billing errors or revisions.</li><li>
Ensure all billable labor, equipment, fuel, transportation, parts, and miscellaneous charges are captured correctly.</li><li>
Maintain complete and organized billing documentation for every rental project.</li><li>
Build strong working relationships with customers and internal departments by providing responsive, professional service.</li><li>
Support timely collections through accurate invoicing and prompt resolution of billing questions.</li><li>
Continuously improve billing processes that enhance efficiency, accuracy, and customer satisfaction.</li></ul>
This role directly supports the financial success of Kelly Generator &amp; Equipment by ensuring our Emergency Response and Temporary Power Rental projects are billed accurately, customers receive exceptional service, and revenue is recognized promptly and efficiently.</div>

Rental Billing Specialist

Al Farooq for Auditing & Financial Consultancy

Job Purpose:To manage product data, pricing, invoicing processes, and product categorization while ensuring inventory records are accurate and up to date within the system.Key Responsibilities:1. Create and maintain product records in the system.2. Enter new products/items accurately with complete details and specifications.3. Assign and update product categories and classifications.4. Set, update, and maintain product pricing based on management instructions.5. Generate quotations, sales invoices, and related documentation.6. Verify invoice accuracy before submission and processing.7. Update and maintain inventory information and stock records.8. Monitor item availability and coordinate stock updates when required.9. Ensure all product data is accurate, complete, and consistent within the system.10. Organize and standardize product naming conventions and coding structures.11. Coordinate with purchasing and sales teams regarding item updates and pricing changes.12. Prepare periodic reports related to products, inventory, and invoicing activities.13. Identify and correct data entry errors to maintain data quality.14. Support system maintenance and administrative tasks related to inventory and product management.15. Perform additional operational duties assigned by management.Pay: RO200.000 - RO220.000 per monthWork Location: In person

Inventory & Invoicing Officer

Kreston Menon

* 2-3 years of Oman VAT experience* ﻿﻿Proficiency in VAT return filing, reconciliations &amp; Oman Tax Authority (OTA) correspondence* ﻿﻿Solid understanding of VAT implications across transactions, contracts &amp; supply chains* ﻿﻿CA / ACCA qualifiedwe're looking for someone who:✔ Communicates complex tax concepts clearly to non-tax stakeholders✔Is detail-oriented with strong analytical and problem-solving skills✔Can manage deadlines and work across multiple engagements✔Keeps up with evolving Oman tax legislation and regulatory guidanceInterested candidates may send their CVs to careers@krestonmenon.com mentioning &ldquo;VAT Specialist &ndash; Oman&rdquo;Pay: From RO6,000.000 per monthWork Location: In person

VAT Specialist ( Muscat)

SolutionInn

<div>We are looking for a highly motivated and experienced Proposal &amp; Bidding Specialist to take ownership of a new Upwork profile with the main objective of winning maximum projects and rapidly building a strong, credible profile. You will be responsible for identifying suitable opportunities, crafting persuasive proposals, and establishing lasting client relationships that lead to repeat business. 

<h4 class="jobSectionHeader">
Job Responsibilities</h4>

<ul><li>Identify relevant jobs and bidding opportunities on Upwork based on our service offerings.</li>
<li>Write customized, compelling proposals and cover letters to maximize win rates.</li>
<li>Strategically manage and grow our Upwork profile (ratings, job success score, client feedback).</li>
<li>Build relationships with clients to secure long-term collaborations and repeat work.</li>
<li>Coordinate with the internal team to estimate effort and ensure realistic delivery timelines.</li>
<li>Keep detailed records of proposals sent, outcomes, and lessons learned to refine strategy.</li>
<li>Continuously monitor Upwork trends and platform changes to stay competitive.</li></ul> 
 
<h4 class="jobSectionHeader">Skills Required</h4>

<ul><li>Ability to write clear, tailored, and persuasive proposals.</li>
<li>Knowledge of how to improve Upwork Job Success Score, ratings, client feedback, and responsiveness.</li>
<li>Understanding of tone, structure, and content that resonates with clients.</li>
<li>In-depth knowledge of Upwork&rsquo;s interface, policies, bidding system, and algorithm.</li>
<li>Experience in managing and optimizing Upwork profiles.</li>
<li>Strong sales mindset with the ability to identify and qualify high-potential job leads.</li>
<li>Understanding of client psychology and how to position offers to convert leads.</li>
<li>Fluent written and verbal English.</li>
<li>Ability to professionally communicate with clients, ask relevant questions, and handle objections.</li></ul> 
 
<h4 class="jobSectionHeader">Required Qualifications</h4>

<ul><li>Bachelor&rsquo;s degree in Business, Marketing, Communications, or related fields.</li></ul> 

 
<h4 class="jobSectionHeader">Job Experience</h4>

<ul><li>Minimum 6 months of proven freelancing experience, preferably on Upwork or similar platforms.</li>
<li>Demonstrated ability to write winning proposals and secure projects.</li>
<li>Experience in managing or contributing to a freelance profile&rsquo;s growth is a strong plus.</li></ul> 

 
<h4 class="jobSectionHeader">Other Benefits</h4>

<ul><li>Travel Allowance</li>
<li>Grocery Allowance</li>
<li>Food and Entertainment Allowances</li>
<li>Gym Allowance</li>
<li>Free Lunch, Coffee and Tea</li></ul> 

 
<h4 class="jobSectionHeader">Job Working Hours</h4>

10PM - 7AM 
<h4 class="jobSectionHeader">
Equal Employment Opportunities</h4>

We provide Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, compensation, and training.</div>

Upwork Proposal & Bidding Specialist Full Time

Dearborn Sausage

About the Role As an Accounts Receivable Specialist, you will play a key role in managing customer invoicing, payments, and collections for our growing portfolio of retail, private label, and foodservice accounts. You'll help ensure timely cash flow while maintaining strong customer relationships in a fast-paced food manufacturing environment.Key Responsibilities<ul><li>Generate and distribute accurate customer invoices daily/weekly based on sales orders and shipping documents</li><li>Apply customer payments to accounts and reconcile accounts receivable sub-ledger to general ledger</li><li>Monitor aging receivables, identify overdue accounts, and follow up with customers via phone, email, and statements to resolve discrepancies and collect balances</li><li>Investigate and resolve billing disputes, short payments, deductions, and other issues in coordination with sales and customer service teams</li><li>Prepare weekly/monthly A/R reports, including aging summaries, cash receipts forecasts, and bad debt analysis</li><li>Maintain accurate customer records in the accounting system (including contact info, credit limits, terms, and payment history)</li><li>Assist with month-end close processes, including journal entries and reconciliations</li><li>Support cash application and bank deposit processes</li><li>Collaborate with other departments to resolve order/shipping/invoicing issues</li><li>Ensure compliance with company credit policies and internal controls</li></ul>Qualifications<ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred</li><li>2+ years of experience in accounts receivable, collections, or general accounting (experience in manufacturing, food/beverage, or wholesale distribution is a plus)</li><li>Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas) and experience with ERP/accounting software (e.g., QuickBooks, NetSuite, Sage, Microsoft Dynamics, or similar)</li><li>Strong attention to detail with excellent numerical accuracy</li><li>Good communication skills &mdash; professional phone etiquette and clear written correspondence</li><li>Ability to manage multiple priorities and meet deadlines in a team-oriented environment</li><li>Self-motivated with a proactive approach to problem-solving</li></ul>Preferred Skills<ul><li>Knowledge of credit terms, deductions (e.g., promotions, allowances), and collections best practices</li><li>Experience handling high-volume invoicing and multi-customer accounts</li><li>Familiarity with food industry pricing/promotions is a bonus</li></ul>Pay: From $23.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Accounts receivable: 2 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Accounts Receivable Specialist

Byte Technology

About Byte TechnologyByte Technology provides smart, unattended retail solutions that combine RFID hardware with a SaaS platform, giving operators frictionless self-service shopping alongside real-time inventory tracking, analytics, and remote management. We serve customers across higher education, healthcare, and business and industry.Role OverviewWe are looking for a detail-oriented Accounts Receivable Specialist to own our AR function on a part-time basis. You will manage invoicing, collections, and reconciliation in QuickBooks Online, helping keep our cash flow healthy and our records clean. This is a great fit for someone who wants flexible hours and takes pride in accurate, timely financial work.Responsibilities<ul><li>Generate, send, and track customer invoices in QuickBooks Online</li><li>Apply payments, reconcile AR accounts, and resolve discrepancies</li><li>Manage collections: monitor aging, follow up on past-due accounts, and escalate as needed</li><li>Email and call customers to resolve invoice and payment questions</li><li>Maintain accurate customer records and payment terms</li><li>Support month-end close with AR reporting and reconciliations</li><li>Assist with ACH and remittance processing workflows</li><li>Flag process gaps and suggest improvements</li></ul>Required Qualifications<ul><li>2+ years of AR or bookkeeping experience</li><li>Solid, hands-on QuickBooks Online proficiency (invoicing, payment application, reconciliation)</li><li>Strong general computer skills: comfortable with spreadsheets (Excel/Google Sheets), email, and web-based tools</li><li>Excellent attention to detail and organization</li><li>Clear, professional written and verbal communication</li><li>Able to work independently with minimal supervision</li></ul>Nice to Have<ul><li>Experience in SaaS, hardware, or B2B environments</li><li>Familiarity with ACH payment platforms or remittance processing</li><li>Experience supporting month-end close</li><li>Local to Petaluma, CA and open to a hybrid schedule</li></ul>Pay: $28.00 - $35.00 per hourWork Location: Remote

Accounts Receivable (AR) Specialist

MAERSK

<div>Part of the Company&rsquo;s financial commercial operations team for activity associated with vessels and US preference cargo operated in the Ro/Ro business unit, the Billing Specialist is responsible for the billing process for key US Government client requiring high levels to detail and compliance with contract stipulations for government activity as it relates to both the USC &amp; Multi-model contracts.
Key Responsibilities :
<ul><li>Responsible for the billing process for the US Government customer. This includes the preparation, invoicing, and analysis of billing files for each voyage.
</li><li>Work as the liaison between the cargo groups and SDDC to assist in resolving billing issues
</li><li>Interaction with business unit and senior finance staff on program/contract related issues, including new business, to ensure all requirements are in place before billing
</li><li>Invoicing activities for other new business activities
</li><li>Supports company commitment to safety and other selected certifications
</li><li>Performs other position related duties as specified by management
</li></ul>Position Specifications :
Education and Experience
<ul><li>Bachelor&rsquo;s Degree from an accredited institution in accounting required
</li><li>2-4 years&rsquo; experience preferred
</li></ul>Technical Skills and Competencies Required
<ul><li>Demonstrated advanced proficiency in Microsoft Excel, Word, and Access
</li><li>Strong analytical skills
</li><li>Ability to work independently, effectively prioritize responsibilities, and maintain focus on established objectives
</li><li>Strong written and oral communication skills
</li></ul>Company Benefits: 
&middot; Medical
&middot; Dental
&middot; Vision
&middot; 401k + Company Match
&middot; Employee Assistance Program
&middot; Paid Time Off
&middot; Flexible Work Schedules (when possible)
&middot; And more! 
Pay Range: 
$55,000 - $60,000* 
 
*The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.
#DE#
Maersk is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, gender expression, genetic information, or any other characteristic protected by applicable law. 
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by calling 757.963.8800 or emailing humanresources@mllnet.com .</div>

Billing Specialist

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