invoicing specialist

GHA Marketing Ltd

Job Title: Client Invoicing Specialist (Service Based)Job Type: Full TimeCompany DescriptionGHA Marketing Ltd helps businesses grow their audience, reach out to leads, and convert their podcasts into a content goldmine. We create high-quality audio and video content with editing services to repurpose across all content platforms. We strive to make our clients a thought leader in their industry.Job DescriptionWe are looking for an experienced Client Invoicing Specialist (Service Based) to oversee financial operations, optimize cost structures, and provide strategic financial insights. The ideal candidate must have prior experience in a marketing agency, software house, or similar service-based industry.Role OverviewWe are seeking a Client Invoicing Specialist (Service Based) to manage and optimize our financial processes while providing data-driven insights to support business decisions. This role is ideal for someone who understands the dynamics of a service-based business and can balance operational execution with financial strategy.Key Responsibilities<ul><li>Conduct in-depth financial analysis to evaluate direct, indirect, and operational costs, ensuring profitability optimization</li><li>Manage accounts receivable and payable, maintaining accuracy and timely processing</li><li>Oversee client invoicing and billing cycles, ensuring precision and consistency</li><li>Handle payroll management and maintain accurate salary records</li><li>Prepare and analyze financial reports (P&amp;L, expenses, margins) to support strategic decisions</li><li>Monitor resource utilization using time-tracking tools for project-based efficiency</li><li>Collaborate with leadership to improve financial performance and cost efficiency</li><li>Coordinate with external accountants/agency firms for financial statements, tax filings, and compliance</li><li>Maintain organized financial records and support ongoing process improvements</li></ul>Requirements<ul><li>Master&rsquo;s degree in Finance, Accounting, or a related field</li><li>1&ndash;2 years of experience in finance/accounts, preferably in a marketing agency, software house, or service-based company</li><li>Strong understanding of financial analysis, reporting, and cost management</li><li>Hands-on experience with invoicing, payroll, accounts payable/receivable</li><li>Proficiency in accounting software and financial tools (e.g., Excel, QuickBooks, etc.)</li><li>Strong analytical thinking and problem-solving skills</li><li>Excellent communication and organizational abilities</li></ul>Who Should ApplyThis role is ideal for someone who:<ul><li>Enjoys working with numbers, systems, and structured processes</li><li>Has strong attention to detail and ownership mindset</li><li>Can work in a fast-paced, service-driven environment</li><li>Is eager to contribute to business growth through financial clarity</li></ul>Why Join Us<ul><li>Work in a fast-growing, performance-driven environment</li><li>Gain exposure to agency-level financial operations</li><li>Opportunity to grow into a senior finance or strategy role</li></ul>Job Type: Full-timePay: Rs90,000.00 - Rs130,000.00 per monthEducation:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>1-2: 1 year (Required)</li></ul>Work Location: Remote

Client Invoicing Specialist (Service Based)

Southern Granite

Job Summary We are seeking a detail-oriented and proactive Order Entry/Invoicing Specialist to join our dynamic team. In this role, you will be responsible for accurately entering customer orders, processing invoices, and maintaining seamless data flow across our systems. Your energetic approach will ensure timely order fulfillment, uphold data integrity, and support overall operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where precision and organizational skills drive success.Responsibilities<ul><li>Enter customer orders into our ERP (Enterprise Resource Planning) systems with high accuracy and attention to detail</li><li>Generate and process invoices promptly to ensure timely billing cycles</li><li>Maintain and update databases related to orders, invoices, and customer information</li><li>Verify order details against purchase specifications, ensuring correctness before processing</li><li>Collaborate with sales, warehouse, and accounting teams to resolve discrepancies or issues</li><li>Organize and file documentation related to order processing and invoicing for easy retrieval</li><li>Collect and analyze data using pivot tables and Excel spreadsheets to support reporting needs</li></ul>Requirements<ul><li>Proven clerical experience with strong office skills including filing, data collection, and organization</li><li>Proficiency in Microsoft Excel, including creating pivot tables and performing basic math calculations</li><li>Experience with data entry, typing, transcription, and computer skills necessary for efficient workflow</li><li>Familiarity with ERP systems or databases used for order management is highly desirable</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously in a fast-paced environment</li><li>Basic math skills for verifying quantities, prices, and totals accurately</li><li>Previous office or administrative experience that demonstrates attention to detail and reliability</li></ul>Join us in this vital role where your organizational prowess and technical skills will directly impact our operational success!Job Type: Full-timePay: $16.00 - $26.99 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Order Entry/Invoicing

Canon

<div>This is a critical role, it contributes to service revenue every month through contract invoicing. Check the accuracy of meter, contract invoices, manage customer meeting and calls etc. You will also support customer meetings, invoice submission to avoid overdue, MIF creation to avoid delay in installation and fixed billing process.</div>
 <div><ul><li>Relevant university Degree or Diploma (electronics, mechanics and software) preferred
</li><li>1+ years of experience in the service industry
</li><li>Experience in understanding and following health and safety guidelines
</li><li>Good customer service and communication skills.
</li><li>Good commercial insight and business acumen
Canon Core Behaviours
</li><li>Drive for results
</li><li>Focus on the Customer
</li><li>Take ownership and accountability
</li><li>Act as a team player
</li><li>Shows courage and conviction
</li><li>People orientated
</li><li>Caring for self and others</li></ul></div>
 <div><ul><li>Maintain and update the status of all customer contracts in the system.
</li><li>Prepare meter report cards for clients and follow up to ensure timely receipt for invoicing purposes.
</li><li>Coordinate with the MPS Operations team to obtain meter readings for all MPS clients where e‑Meter is not activated.
</li><li>Follow up with the Credit Department to secure approval for contracts.
</li><li>Generate monthly reports as requested by the Service Manager at the beginning of each month.
</li><li>Prepare free copies PV and submit to Finance for monthly revenue reclassification.
</li><li>Prepare Day‑1 AMC documents, including warranty reclassification, and send to Finance.
</li><li>Prepare MPS invoices along with detailed print volume reports.
</li><li>Create consolidated invoices for MPS clients and other customers when required.
</li><li>Process invoicing for all AMC contracts.
</li><li>Sort and match invoices with corresponding meter cards for client dispatch
</li><li>Provide customers with explanations or clarifications related to invoices when needed.</li></ul></div>

CiQ - Contract Management Coordinator (Maternity Cover) - Doha

D.H. Pace Company, Inc.

<div><div>Why DH Pace?

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.</div>

*$1,000 SIGN ON BONUS TO CANDIDATES HIRED WITH VERIFYABLE BILLING AND/OR INVOICING EXPERIENCE*

DH Pace Company, Inc. aspires to hire a full time Billing/Invoicing Coordinator at our office in Olathe, Kansas. This is a great opportunity for a detail oriented, organized individual to join a team of dedicated professionals. This role will perform billing functions as well as other administrative and customer service job responsibilities. Job seekers with experience in billing, administrative work, finance, and accounts payable would excel in this position

Job Responsibilities:
<ul>
<li>Provide general administrative support in daily office functions.</li>
<li>Create and manage customer invoices meeting daily and monthly goals.</li>
<li>Answer customer calls and emails and enter daily service requests.</li>
<li>Receive and process check and credit card payments.</li>
<li>Set up and maintain customer account information.</li>
<li>Create and implement team building and community outreach activities.</li>
<li>Perform monthly credit card reconciliations.</li>
<li>Upload contract documents to company website for review and final agreement.</li>
<li>Contract liaison between customers and staff to ensure documents are submitted w/all signatures and deadlines are met.</li>
<li>Ensures excellent customer service through fast and accurate processing of service, communication, and coordinating with other departments to resolve inquiries.</li>
<li>Complete a variety of complex billing duties, including special billing requirements, lien waivers, and National Accounts billing to ensure customers are invoiced timely and accurately.</li>
<li>Assist in processing customer invoices through web portals.</li>
<li>Review and analyze monthly reports, identify potential errors and trends, and research for resolution.</li>
<li>track jobs for billing balance and monthly cutoff billing dates, to ensure deadlines are met.</li>
<li>Collaborate with Operations team to resolve any billing matters.</li>
<li>Ability to work overtime as required.</li>
<li>Other duties as assigned.</li>
</ul>
Job Requirements:
<ul>
<li>Expert attention to detail and great customer service skills.</li>
<li>Comfortable working independently and with a team.</li>
<li>Prioritize tasks and possess strong analytical skills.</li>
<li>Ability to multi-task and work efficiently in a fast-paced environment.</li>
<li>Strong Microsoft Office and computer skills.</li>
<li>Excellent communication skills.</li>
<li>Billing experience (preferred) and AR/AP experience</li>
</ul>
<div>Our benefit offerings include:
<ul>
<li>Medical, dental, and vision options: Available on the 1st day of the month following your start date!</li>
<li>Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year!</li>
<li>Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li>
<li>Floating Holidays: Up to 2 floating holidays per year</li>
<li>Competitive compensation: Including annual performance evaluations!</li>
<li>401k retirement plan: Including an employer match!</li>
<li>Company paid: Life insurance, short-term disability, &amp; long-term disability</li>
<li>and more!</li></ul> 


Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire. 


DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. 


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)</div></div>

Invoicing Coordinator - Olathe

PROPERTY SHOP INVESTMENT LLC - HQ

Position: BOQ &amp; Quotations Specialist Department: Design / ProjectsJob Overview: The BOQ &amp; Quotations Specialist will play a key role in supporting the design and project teams by preparing detailed Bills of Quantities (BOQs), cost breakdowns, and project quotations. The role requires a strong understanding of architectural and interior design drawings to ensure accurate quantity take-offs and alignment with project specifications and budgets.Key Responsibilities:<ul><li>Prepare comprehensive BOQs based on architectural drawings, interior layouts, and project documentation.</li><li>Develop accurate cost estimates and quotations for furniture, finishes, materials, and other project elements.</li><li>Analyze drawings and specifications to ensure correct quantity take-offs and cost calculations.</li><li>Coordinate with the design, procurement, and supplier teams to obtain pricing and technical details.</li><li>Review and update BOQs and quotations in response to design revisions or client requirements.</li><li>Maintain a database of supplier pricing, material costs, and quotation templates for efficient project costing.</li><li>Support the design and sales teams with cost analysis during project proposals and client presentations.</li><li>Ensure all quotations are prepared in line with company standards, project budgets, and timelines.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in interior design, Architecture, or a related field.</li><li>Previous experience in BOQ preparation, cost estimation, or project quotations.</li><li>Strong ability to read and interpret architectural and interior design drawings.</li><li>Proficiency in AutoCAD, Microsoft Excel, and basic project costing tools.</li><li>High attention to detail and strong organizational skills.</li><li>Ability to work collaboratively with design, procurement, and project teams.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li><li>Share resume with professional photo on it</li></ul>Experience:<ul><li>BOQ and Quotation specialist : 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

BOQ and Quotations Specialist

UniTriTeam

<div>Accounting &amp; Contracts Specialist &ndash; UniTriTeam

Location: Remote

Schedule: Full-Time | 6:00 AM &ndash; 3:00 PM PST

Reports to: Founders / Executive Leadership

About UniTriTeam

UniTriTeam is a fast-growing professional services and consulting firm that helps

organizations scale through people, process, and technology. Strong financial operations

and contract discipline are critical to our success and client experience. 


Role Overview

The Accounting &amp; Contracts Specialist is responsible for managing the full lifecycle of

contracts and invoicing, ensuring accuracy, compliance, and seamless communication with

both internal stakeholders and external clients. This role tightly integrates contract creation

with billing, accounts receivable, and financial reporting. 


Key Responsibilities
<ul><li>Own QuickBooks Online end-to-end: invoicing, AR/AP, bank reconciliations, journal</li></ul>

entries, month-end close
<ul><li>Conduct monthly financial reviews and prepare leadership-ready summaries</li></ul>
<ul><li>Responsible for the creation of all financial statements</li></ul>
<ul><li>Manage client invoicing and ensure invoices align with contract terms</li></ul>
<ul><li>Draft, manage, and maintain contracts, SOWs, amendments, and renewals</li></ul>
<ul><li>Own the contract-to-cash lifecycle</li></ul>
<ul><li>Serve as client-facing contact for invoicing and contract questions</li></ul>
<ul><li>Liaison with external CPA for monthly, quarterly, and year-end reporting and tax support</li></ul>
<ul><li>Maintain access to bank accounts and oversee cash activity</li></ul>
<ul><li>Identify and implement process improvements</li></ul> 


Qualifications
<ul><li>Bachelor's degree in Accounting</li></ul>
<ul><li>Minimum 3 years of hands-on QuickBooks experience</li></ul>
<ul><li>Experience with invoicing, month-end close, AR/AP</li></ul>
<ul><li>Contract management experience strongly preferred</li></ul>
<ul><li>Excellent communication skills</li></ul>
<ul><li>Strong attention to detail and proactive mindset</li></ul>

Growth

This role offers significant growth opportunity as UniTriTeam scales.</div>

Accounting & Contracts Specialist – UniTriTeam

Nokia

<div>As a IP Network Commercial Management Tendering Specialist at Nokia, you will leverage your expertise in IP networking to support pre-sales activities by analyzing complex customer needs and creating optimized technical solutions. Collaborating closely with sales and business development teams, you&rsquo;ll respond to RFPs, develop Bill of Materials, and maintain comprehensive documentation. You will also assess competitive products and prepare compelling proposals that highlight Nokia's strengths, all while ensuring timely delivery of high-quality offers. This role demands strong analytical skills, the ability to work independently under pressure, and effective communication to foster relationships across diverse teams and regions.</div>
 <div><ul><li>Provide technical expertise during the presales phase to promote Nokia IP products and solutions.
</li><li>Participate in RFP responses, build Bills of Materials, and prepare Technical Solution Description documents.
</li><li>Collaborate with Business Development Managers and Sales to support pre-sales opportunities.
</li><li>Respond to customer technical specifications for IP and Network Management, leveraging previous examples.
</li><li>Maintain a knowledge database of compliance and solution documents, updating it regularly.
</li><li>Analyze strengths and weaknesses of Nokia&rsquo;s and competitors&rsquo; IP products to share insights with the team.
</li><li>Prepare competitive Golden RfX documents to influence upcoming tenders positively.
</li><li>Provide guidance and training to less experienced personnel, fostering knowledge transfer within the team.</li></ul></div>
 <div>Must-Have:
<ul><li>3 to 5 years of relevant experience in IP networking for service providers or large enterprise networks
</li><li>Strong knowledge of IP routing technologies like OSPF/ISIS/BGP in large-scale IP networks
</li><li>Experience with MPLS and IP services such as IP VPNs, L2VPNs, and Segment routing
</li><li>Ability to work independently and deliver quality output under stringent timelines
</li><li>Strong communication skills to build and maintain relationships across countries
</li></ul>Nice-To-Have:
<ul><li>Prior experience of working on Nokia IP Products and Solutions
</li><li>Nokia's IP Certifications like NRSI, NRSII, and SRA
</li><li>Familiarity with Network Management protocols and Datacenter solutions
</li><li>Experience in high-value complex deals, tenders, bids, and proposals
</li><li>Self-motivated and proactive working attitude</li></ul></div>

IPN CM - Tendering Specialist

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