invoicing specialist

PPC Flexible Packaging

<div><div><b>Position Summary:</b></div><div>
The Accounting Team &ndash;the Invoicing Specialist position is responsible for processing accounts receivable (AR), daily invoicing for shipments from PPC, and outsourcing suppliers, processing customer returns, processing AR and AP plate invoices, for multiple locations. Reconciliation of customer agings.</div><div><b>
Responsibilities and Duties:</b></div><div>
This job description and performance standard document has been prepared as a guide to ensure better communication and understanding. All responsibilities, however, have not been included, nor could they be. Your Supervisor/Manager may from time to time ask you to perform other related duties not specifically included in this description. Likewise, this description will be revised when required to meet current business needs.</div><ul><li>
Daily invoicing to customers for shipments from the previous day.</li><li>
Process credits to customers for returned material.</li><li>
Process daily and monthly AR and AP plate and subcontract invoices.</li><li>
Account reconciliation of customer website receivables to AR aging.</li><li>
Subcontract Inventory (Reconciling Monthly)</li><li>
Prepares month-end and other accounting reports as necessary.</li><li>
Month end close tasks</li><li>
Additional reporting/requests as needed</li><li>
Front desk coverage as needed</li><li>
Identifies, pursues, implements, and documents cost savings and improvement initiatives.</li><li>
Possesses strong organization skills and able to produce accurate paperwork.</li><li>
Other duties may be assigned and are required as part of the essential functions of the position.</li></ul><div></div><div><b><br>
Skills and Qualifications</b>:</div><ul><li>
Action-oriented, assertive, and diplomatic in order to get things done on time. This position requires multi-tasking and an individual who enjoys working with a sense of urgency and is capable of creative problem-solving.</li><li>
Detailed in doing required paperwork and computer inputs with a high degree of accuracy. Able to read and write in English.</li><li>
Ability to participate as a team member with consensus decision-making.</li><li>
Experience with business operating systems and knowledge of Windows Computing programs a must with some degree of proficiency (prefer Excel, Word, Outlook).</li><li>
1-5 years of invoicing/billing experience is preferable.</li></ul><div></div><div><b><br>
Working Conditions and/or Physical Requirements:</b></div><ul><li>
Must be able to consistently produce high-quality work in a fast-paced production environment.</li><li>
Must be able to identify, prioritize, and meet multiple expectations for area of responsibility.</li><li>
Must be excellent at verbal communication.</li><li>
Must have the ability to work at computer with previous computing expertise.</li><li>
Must maintain a professional appearance and demeanor.</li><li>
Reasonable accommodations may be made to enable individuals with disabilities in order to perform the essential functions.</li></ul></div><div></div>

Accounts Receivable Invoicing Specialist

Icelandic Glacial

<div><div><p><b>Part-Time Invoicing Specialist &ndash; Los Angeles, CA</b></p><br>
<p></p>
<p><b>
$24&ndash;$28/hour | 20 hours/week | Hybrid Flexible</b></p>
<p><b>
About Us:</b><br>
Icelandic Glacial Water delivers premium natural spring water from Iceland&rsquo;s legendary &Ouml;lfus Spring, using 100% green energy and maintaining a net-zero carbon footprint. Join a team where sustainability meets excellence, and your work directly contributes to a global premium brand.</p>
<p><b>
The Role:</b><br>
We&rsquo;re seeking a detail-oriented Invoicing Specialist to support our finance team. This part-time role offers hands-on experience with real-world accounting processes and systems, making it an excellent opportunity for growth. You&rsquo;ll work with a collaborative team while developing skills that can advance your career in finance.</p>
<p><b>
What You&rsquo;ll Do:</b></p>
<ul>
<li>Prepare and issue accurate client invoices on schedule
</li><li>Verify billing data (purchase orders, expenses, contracts)
</li><li>Maintain electronic and paper records of invoices and payments
</li><li>Update accounting databases and spreadsheets
</li><li>Respond to client inquiries about invoices and payments
</li><li>Assist with month-end reconciliation and reporting
</li><li>Support the team with administrative and data-entry tasks
</li><li>Participate in cross-training and ad-hoc accounting projects
</li></ul><p><b>What We&rsquo;re Looking For:</b></p>
<ul>
<li>High school diploma or equivalent; some college coursework in accounting/finance preferred
</li><li>Basic understanding of accounting principles and invoice processing
</li><li>Experience with spreadsheets and office software (Excel, Google Sheets)
</li><li>Strong attention to detail and accuracy
</li><li>Good verbal and written communication skills
</li><li>Ability to manage time effectively and meet deadlines
</li><li>Prior bookkeeping or invoicing experience is a bonus
</li></ul><p><b>Why You&rsquo;ll Love Working with Us:</b></p>
<ul>
<li>Flexible, hybrid schedule to support work-life balance
</li><li>Mentorship and skill-building in a real finance environment
</li><li>Exposure to premium finance operations and accounting software
</li><li>Opportunities for career growth, including potential full-time roles
</li><li>Join a small, collaborative team where your contributions are visible and valued
</li></ul><p><b>Pay:</b><br>
<b>$24&ndash;$28/hour DOE (depending on experience and skills)
</b></p><p><b>Monday &ndash; Wednesday in Los Angeles office; Thursday and Friday remote.</b></p>
<p><b>
6080 Center Drive, Los Angeles</b></p>
<p>
Please send resumes to careers@iwh.is if interested! Can&rsquo;t wait to hear from you!</p>
<p>
Job Type: Part Time position/Hybrid</p></div></div>

Part-Time Invoice Specialist (Los Angeles)

Prime System Solutions

<div>
 <strong>
  Job Title: Billing AR Specialist
  <br/>
  <br/>
 </strong>
 <strong>
  Experience Required: 3+years
  <br/>
  <br/>
 </strong>
 <strong>
  Location: Lahore/Islamabad
  <br/>
  <br/>
 </strong>
 <strong>
  Shift Timings: 5 PM - 2 AM PKT
  <br/>
  <br/>
 </strong>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Billing Specialist is responsible for managing the end-to-end invoicing process, ensuring accuracy, compliance, and timely billing across various transaction types including projects, recurring services, and product orders. This role plays a critical part in supporting revenue recognition, maintaining financial accuracy, and delivering a professional billing experience to clients. The ideal candidate is detail-oriented, comfortable with ERP/CRM systems, and capable of interpreting contracts in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage invoicing processes, ensuring all billable items are accurately identified, validated, and processed on time.
  </li>
  <li>
   Generate invoices for projects, recurring agreements, product orders, and service engagements.
  </li>
  <li>
   Perform pre-invoice audits to ensure billing accuracy, contract alignment, and compliance with internal standards.
  </li>
  <li>
   Validate billing data against source documents such as purchase orders, service tickets, and agreements.
  </li>
  <li>
   Apply correct sales tax and post invoices to the general ledger with accurate financial coding.
  </li>
  <li>
   Handle client billing inquiries, resolve discrepancies, and coordinate with internal teams (sales, projects, collections).
  </li>
  <li>
   Support revenue recognition processes including deferred revenue and milestone-based billing (preferred).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3-5 years of experience in billing, invoicing, accounts receivable, or financial operations.
  </li>
  <li>
   Ability to interpret contracts, purchase orders, and financial documents accurately.
  </li>
  <li>
   Experience with ConnectWise is a must
  </li>
  <li>
   Strong proficiency in Microsoft Excel and Office tools.
  </li>
  <li>
   Experience with ERP/CRM systems (e.g., Microsoft Dynamics GP/365 preferred).
  </li>
  <li>
   Strong attention to detail, analytical thinking, and time management skills.
  </li>
  <li>
   Excellent written and verbal communication skills for client interaction.
  </li>
  <li>
   Ability to work in a fast-paced, deadline-driven environment with multiple priorities
  </li>
 </ul>
</div>


Billing - AR Specialist

Darling Ingredients

<div><p><b>Company Details</b></p><p>
Darling Ingredients repurposes and recycles materials from the animal agriculture and food industries - transforming them into essential ingredients that do everything from feeding animals to fertilizing crops to fueling planes and nourishing people. We're the number one publicly traded company of our kind, operating a global family of brands and businesses that span more than 260 facilities in over 15 countries. Our unique scale allows us to make entire industries less wasteful and more sustainable, helping move the world toward a more circular economy.</p><p>
Darling Ingredients offers full time employees a full suite of benefits including but not limited to the following: 401(k), Health, Dental and Vision Insurance, and Paid Time Off.</p><p><b><br>
Job Summary</b></p><p>
The Billing Specialist is responsible to provide all accounting requirements needed within the Customer Engagement Center. Specialist must possess a strong desire to complete tasks and deliver solutions to the clients and vendors.</p><p><b>
Essential Duties/Responsibilities:</b></p><p>
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.</p><ul><li>
Managing and directing accounting needs with the clients, vendors, and DAR PRO Solutions.
<ul><li>Prepare Monthly Consolidated Invoicing &amp; Rebating with accompanied excel detail for clients.</li><li>
Work closely with Darling facilities monitoring the CEC account set-ups.</li><li>
Manage AR Collections.</li><li>
Reconcile payment applications.</li><li>
Process monthly rebate and invoicing batches in Oracle for National &amp; CEC accounts.</li><li>
Prepare customer analysis as requested to support account managers &amp; corporate management.</li><li>
Respond to requests for internal and external audit.</li><li>
Manage pricing updates in Oracle for CEC and independent customers and 3rd party vendors.</li><li>
Assist setting up 3rd Party sales agreements &amp; install base data in Oracle.</li><li>
Verify account terminations for the MDM team for CEC &amp; National Price Management groups.</li><li>
Prepare Pre-paid Brand Accounts' Oracle set ups.</li><li>
Process Vendor Invoices as needed.</li><li>
Process Vendor Rebates as needed.</li></ul></li><li>
Operate as a team with the Engagement Center Agents.</li><li>
Advise and consult with clients regarding invoicing requirements.</li><li>
All other duties as assigned by management.</li></ul><p><b><br>
Minimum Qualifications:
</b></p><ul><li>High School diploma or GED equivalent required.</li><li>
1 or more years of billing work experience with a service-oriented company.</li><li>
Advanced EXCEL skills.</li></ul><p><b><br>
Preferred Qualifications:
</b></p><ul><li>Work well with others in a team environment.</li><li>
Highly organized; able to prioritize tasks by importance.</li><li>
Exceptional communication skills both written and oral.</li><li>
Self-motivated; self-starter; conscientious; good work ethic.</li></ul><p><br>
The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Darling Ingredients.</p><p><b><i><br>
Darling Ingredients is an equal opportunity employer and gives consideration to qualified applicants without regard to race, age, </i></b><b><i>color</i></b><b><i>, religion, sex, national origin, sexual orientation, gender identity, disability, or, protected veteran status. Know Your Rights: If you would like more information, please click on the link and paste into your browser: </i></b><i>https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal-poster</i></p><div><div><div><p><b><br>
Working Conditions and Physical Demands</b></p></div></div><div><p><i><br>
The physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the main duties of this job.</i></p></div><div></div><div><p><b><br>
Working Environment</b></p><p><br>
None</p><p><br>
Occasionally = up to 20%</p><p><br>
Frequently = 21% to 50%</p><p><br>
Constantly = at least 51%</p></div><div><p><br>
Exposed to unpleasant or disagreeable physical environments such as high noise level, strong odors, and/or exposure to heat and cold</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
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Exposed to bio hazardous conditions</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Exposed to toxic or caustic chemicals which mandate attention to safety considerations</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Exposed to Electrical hazards; risk of electrical shock</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Handles or works with potentially dangerous equipment</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Travels to offsite locations</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Other (please describe):<br>
</p><ul><li></li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div></div><div><p><b><br>
Physical Demands</b></p><p><br>
None</p><p><br>
Occasionally = up to 20%</p><p><br>
Frequently = 21% to 50%</p><p><br>
Constantly = at least 51%</p></div><div><p><b><br>
Sit:</b> Must be able to remain in a stationary position.</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><b><br>
Walk</b>: Must be able to move about inside/outside office or work location.</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><b><br>
Use hands to finger, handle or feel</b>: Operates a computer and other office machinery.</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><b><br>
Stoop, kneel, crouch, or crawl</b>: Must be able to position one's self to maintain computers in the lab, including under desks and in the server closet.</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><b><br>
Climb or balance</b>: Must be able to ascend/descend on a ladder.</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><b><br>
Talk, hear, taste, smell</b>: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions.</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div></div><div><div><p><b><br>
Weight and Force Demands</b></p></div><p><br>
None</p><p><br>
Occasionally = up to 20%</p><p><br>
Frequently = 21% to 50%</p><p><br>
Constantly = at least 51%</p></div><div><p><br>
Up to 10 pounds</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Up to 25 pounds</p><ul><li><br>
</li></ul><ul><li><br>
☐<br>
</li></ul><ul><li></li></ul><ul><li><br>
</li></ul></div><div><p><br>
Up to 50 pounds</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
Up to 100 pounds</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div><p><br>
More than 100 pounds</p><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul><ul><li><br>
</li></ul></div><div></div><div><p><b><br>
Vision Demands</b></p><p><br>
Required</p></div><div><p><br>
No special vision requirements</p><ul><li><br>
</li></ul></div><div><p><br>
Close vision (clear vision at 20 inches or less)</p><ul><li><br>
</li></ul></div><div><p><br>
Distance vision (Clear vision at 20 feet or more)</p><ul><li><br>
</li></ul></div><div><p><br>
Color vision (ability to identify and distinguish colors)</p><ul><li><br>
</li></ul></div><div><p><br>
Peripheral vision</p><ul><li><br>
</li></ul></div><div><p><br>
Depth perception</p><ul><li><br>
</li></ul></div><div><p><br>
Ability to adjust focus</p><ul><li><br>
</li></ul></div></div></div><div></div>

Accounting/Billing Specialist Department:

MGS MFG. GROUP, INC

<div><b>Job Description:</b><br>
<br>
Shift: First Shift<p><br>
MGS has an exciting opportunity for an experienced <b>Project Billing &amp; AP Specialist</b> to join our <b>MGS Germantown </b>team.
</p><p>The <b>Project Billing &amp; AP Specialist</b> is responsible for the entry and review of project information into the ERP system and working closely with our Program Managers regarding the status of projects and customer invoicing. This position will also enter vendor invoices, process vendor payments, resolve vendor invoice discrepancies, and various other duties to support the Accounting Department. This position will also develop strong working relationships with our Program managers, vendors, and internal cross-company purchasing partners.
</p><ul><li>Oversee and maintain organization of project documentation in accordance with company policies and audit requirements</li><li>
Review customer purchase orders to ensure accuracy of pricing, payment terms, and shipping terms</li><li>
Review and verify project setup and project information in the ERP system for accuracy and completeness</li><li>
Work closely with Program Managers to monitor project status and ensure timely preparation and distribution of progress invoices to customers.</li><li>
Close completed projects during the month-end close process</li><li>
Review, research, and resolve invoice discrepancies, including invoices failing the three-way match; coordinate corrections and approvals as needed.</li><li>
Review invoice information captured by automated invoice processing software and accurately post invoices into the ERP system.</li><li>
Prepare and process batch check runs, wire transfers, and ACH transactions</li><li>
Obtain proper authorization for cash disbursements and distribute payments accordingly</li><li>
Audit and process corporate credit card statements in compliance with company policy.</li><li>
Communicate effectively with vendors and internal Project Managers to resolve issues and maintain positive working relationships.</li><li>
Assist with month-end close activities, including accounts payable processing and bank reconciliations.</li><li>
Serve as backup for front desk receptionist duties as needed.</li><li>
Any other duties as assigned.</li></ul><p><b>
ABOUT MGS:</b></p><p>
As a global provider of healthcare manufacturing solutions, MGS provides the right balance to drive vital innovations: robust end-to-end solutions combined with the strong customer focus and seamless collaboration of an agile partner. That's why we're the engineering and manufacturing partner of choice for today's leading Pharma, Diagnostic and MedTech innovators. Serving customers from 12 strategically located facilities around the world, we transform our customers' most pressing challenges into innovations that improve lives. To learn more about MGS, please visit www.mgsmfg.com.<br>
<b>Experience and Skills:</b></p><p>
A qualified <b>Project Billing &amp; AP Specialist</b>would fulfill these requirements:
</p><ul><li>Completion of a high school diploma or GED.</li><li>
Two or more years of accounting assistance experience</li><li>
Project accounting and/or Accounts Payable experience is a plus</li><li>
Understanding of Accounting transactions</li><li>
Proficient in Microsoft Office Applications, including Excel</li><li>
Professional verbal and written communication</li><li>
Excellent attention to detail and accuracy</li></ul><p>
MGS is an Equal Opportunity Employer.<br>
<b>Job Benefits:</b></p><p>
We offer an excellent benefits package including medical, dental, vision, 401K, disability, life, FSA, vacation, and holidays.<br>
<br>
From: MGS Mfg. Group, Inc</p></div>

Project Billing & AP Specialist

GovSmart

<p><b>Job Overview</b></p><p>The primary responsibility of the Accounting Assistant is to support the accounts receivable process, including both customer invoicing and collections efforts, through consistent communication and accurate data entry. This role requires strong attention to detail, the ability to manage high volumes of transactions, and confidence in both written and verbal communication.</p><p>This position plays a critical role in ensuring invoices are generated accurately and payments are collected in a timely manner. Success in this role requires persistence, professionalism, organization, and a high level of accuracy.</p><p><b>Responsibilities</b></p><ul><li>Prepare and issue accurate customer invoices in a timely manner.</li><li>Review billing data to ensure accuracy and completeness before invoicing.</li><li>Proactively manage collections by making outbound calls to customers regarding outstanding balances.</li><li>Build and maintain positive, professional relationships with customers to facilitate timely payments.</li><li>Collaborate with internal teams to resolve billing discrepancies and support collection efforts.</li><li>Accurately document call activity, payment commitments, invoice updates, and account changes in real time.</li><li>Maintain organized and up-to-date records of invoices and customer accounts</li><li>Ensure timely and accurate flow of information between customers and internal stakeholders.</li><li>Maintain a high level of customer service while handling sensitive financial conversations.</li><li>Perform other duties as assigned</li></ul><p><b>Required Skills</b></p><ul><li>Strong verbal and written communication skills, with confidence in phone-based interactions.</li><li>High attention to detail, especially when preparing and reviewing invoices.</li><li>Strong data entry and typing skills with a high level of accuracy.</li><li>Proven ability to handle high call volumes while maintaining professionalism and persistence.</li><li>Ability to build rapport quickly and maintain trust with customers and colleagues.</li><li>Comfortable working extended periods on the phone and computer.</li><li>Strong time management and organizational skills in a fast-paced environment</li><li>Basic understanding of accounts receivable, invoicing, collections, or bookkeeping processes preferred.</li><li>Proficiency in Microsoft Office Suite (Excel experience preferred).</li><li>Ability to follow both verbal and written instructions.</li><li>High school diploma or equivalent required.</li><li>At least two years of office, customer service, invoicing, or collections experience preferred.</li></ul><p><b>Physical Requirements:</b></p><ul><li>Prolonged periods of sitting at a desk, working on a computer, and making phone calls</li><li>Must be able to lift up to 15 pounds at times.</li></ul><p>Pay: $48,000.00 - $51,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Accounting Assistant (AR & Collections Focus)

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Accounts Receivable Invoicing Specialist

Part-Time Invoice Specialist (Los Angeles)

Billing - AR Specialist

Billing - AR Specialist

Accounting/Billing Specialist Department:

Project Billing & AP Specialist

Accounting Assistant (AR & Collections Focus)