issue clerk

Chugach Government Solutions

<div>About Us:
<div>
When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.</div><div></div><div><br>
The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields &ndash; each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.</div><div></div><div><br>
At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!</div><div></div><div><br>
If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences &ndash; then Chugach Government Solutions may be the right fit for you!</div>
Position Location:
<div>
This position will be located onsite in <b>Fallon, Nevada.</b></div>
Job Overview:
<div>
Responsible for the issue and receipt of all Government-owned support equipment maintained in this Annex in accordance with all Government rules, regulations, and directives.</div>
Responsibilities:
<div><b>
Essential Duties &amp; Job Functions:</b></div><ul><li>
Issues and receives Government-owned support equipment for all activities aboard NAS Fallon in accordance with COMNAVAIRFORINST 4790.2 Series and any local instructions.
</li><li>Performs joint pre-/post-operational inspections of equipment using appropriate cards and instructions. Services equipment as necessary with fuel, oil, and coolants.
</li><li>Performs minor equipment troubleshooting/repair. Identifies major discrepancies and initiates deficiency form on U.S. Navy NALCOMIS VIDS/MAFs or F-35 ALIS documentation for required maintenance actions.</li><li>
Ensures all equipment is clean, FOD-free, and fully serviced in accordance with local instructions.</li><li>
Maintains segregation of RFI and non-RFI equipment in designated parking areas, to ensure equipment does not become intermingled.</li><li>
Ensures parking areas are FOD free.</li><li>
Prepares, maintains, and submits misuse and abuse reports as required. Keeps lead mechanic and manager fully informed as to any trends associated with misuse and abuse of equipment or any pending equipment shortages.</li><li>
Maintains accurate and timely records of all transactions associated with equipment location and sub-custody at all times.</li><li>
Maintains central tool room and individual toolboxes in accordance with COMNAVAIRFORINST 4790.2 Series and local instructions.
</li><li>Monitor&rsquo;s calibration program requirements for all assigned tools and equipment ensuring calibration cycles are strictly enforced in accordance with COMNAVAIRFORINST 4790.2 Series and local instructions.
</li><li>Assists Production Control Clerk/MDS Specialist and makes input and updates to U.S. Navy NALCOMIS, OOMA, and F-35 ALIS maintenance data base programs.
</li><li>Prepares daily production reports as assigned.</li><li>
Required to carry GSE duty-phone as assigned by manager and to respond to on-call situation within one hour to issue and receive equipment.</li><li>
If on shift work, responsible to work alone and unsupervised.</li><li>
Shall perform other duties as assigned.</li></ul><div><b>
Key Responsibilities:</b></div><ul><li>
Tools and equipment within his or her possession.</li><li>
Using personal protective equipment (PPE) when required.</li><li>
Use of proper housekeeping practices.</li><li>
Timely, cost-effective performance of duties.</li><li>
Working closely and harmoniously with fellow workers and customers.</li><li>
Adherence to all safety rules and regulations.</li></ul><br>
<div></div>
Job Requirements:
<p><b>
Mandatory:</b></p><ul><li>
Must be able to comprehend, read, speak, and write proficiently in the English language.</li><li>
Must be computer literate, with basic MS programs, along with knowledge of U.S. Navy maintenance databases.</li><li>
Ability to deal with a variety of people in a professional and courteous manner in diversified situations in relation to the Issuing &amp; Receipt of Ground Support Equipment.</li><li>
Must have a current valid Driver&rsquo;s License in the state in which the work is being performed.</li><li>
Must be able to Obtain a 4790/102 Support Equipment License for various types and models of Ground Support Equipment located at NAS Fallon.</li><li>
Working knowledge of gas/diesel engines, automotive electrical/mechanical systems, hydraulic, pneumatic, power generating and air conditioning systems.</li></ul><div><b>
Preferred:</b></div><div></div><div><br>
Two years of recent verifiable support equipment experience, with at least six months at the intermediate maintenance level.</div><div></div><div><b><br>
Work Conditions:</b></div><ul><li>
Must be able to stand for long periods of time.</li><li>
Capable of lifting and/or moving up to 70 lbs.
</li><li>Work is performed indoors and outdoors. Outdoor work is subject to temperature extremes and inclement weather conditions.</li><li>
Work hours are subject to change, with overtime work as needed.</li><li>
Subject to hazards that may cause personal bodily harm (cuts, bruises, burns, elevated noise levels, etc.</li><li>
Work is typically performed on hard cement or asphalt surfaces.</li></ul><br>
<div></div>
Disclosures:
<p><b><i>
Chugach Government Solutions is an Equal Opportunity Employer.</i></b><i> Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.</i></p><p><i>
Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email </i><i>ada@chugachgov.com.</i></p><div>
Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.</div></div>

Issues and Receipts Clerk (Union)

Avis Budget Group

<div>Description:
<p>
We are looking for a detail-oriented and organized Claims Clerk to join our fast-paced team. This role is essential to maintaining the quality and safety of our rental fleet by managing the end-to-end glass claims process and supporting daily fleet operations. You will be the primary point of contact for glass-related damages, ensuring repairs are completed efficiently to keep our vehicles ready for customers.</p><p><b>
Benefits:</b></p><p>
Full benefits after 60 days of employment: health, dental and vision insurance.</p><p>
Paid time off.</p><p>
Paid vacation hours.</p><p>
Paid holidays.</p><p>
Opportunities for career advancement within the company.</p><p>
401K retirement benefits with company match.</p><p>
Build your skillset.</p><p><b>
Key Responsibilities:</b></p><p><b>
Glass Claims Management:</b></p><ul><li>
Initiate and set up claims for vehicle glass damage in the internal system.</li><li>
Coordinate with vendors for windshield replacements and rock chip repairs.</li><li>
Conduct vehicle inspections to identify new glass damage and document findings.</li></ul><p><b>
Documentation &amp; Digital Records:</b></p><ul><li>
Take clear, high-quality photos of damages and upload them to the claims system.</li><li>
Manage and upload all necessary repair documents, invoices, and claim forms.</li></ul><p><b>
Fleet Support:</b></p><ul><li>
Assist with infleeting (bringing new cars into service) and outfleeting (removing cars from service) as needed.</li><li>
Coordinate the movement of vehicles between locations and maintain accurate records of car movements.</li></ul><p><b>
Administrative Duties:</b></p><ul><li>
Process invoices and maintain precise records for car registrations, license plates, and keys.</li><li>
Email &amp; Phone Correspondence: Communicate professionally and effectively via email and phone with internal teams and external vendors</li><li>
General clerical support to ensure smooth daily operations within the fleet department.</li></ul><p><b>
Physical Requirements:</b></p><ul><li>
Ability to move throughout the location and drive a variety of vehicles as needed.</li><li>
Capable of sitting, typing, and using a computer for extended periods for administrative tasks.</li></ul><p>
Family owned and operated for over 45 years we are the largest car rental franchise in the United States. Hands down we have the best and most confident team in the industry. We are a global brand combined with entrepreneurial benefits. We don&rsquo;t believe in many levels of hierarchy. From our corporate office to every location, each employee is essential to our operation. People are our greatest asset.</p>
Requirements:
<ul><li>Valid Driver&rsquo;s License with a clean driving record.</li><li>
Strong attention to detail, particularly in identifying vehicle damage and managing paperwork.</li><li>
Proficiency with Microsoft Office (Word, Excel) and the ability to quickly learn proprietary claims software.</li><li>
Ability to work in a fast-paced environment and handle multiple tasks simultaneously.</li><li>
Willingness to work outdoors on occasion to inspect or move vehicles.</li><li>
High School Diploma or GED; prior experience in auto claims or rental operations is a plus.</li></ul></div>

Claims Clerk

HealthTexas Medical Group

<div><div>The Claims Clerk is responsible for performing clerical and administrative duties that support the efficient operation of the claims department, including claims intake, documentation management, EDI support, vendor correspondence, and other duties as assigned.</div>
<div>In addition, you will be responsible for contributing to the growth and success of HealthTexas while upholding our Mission, Vision and Values.</div>
<div></div><div><b>Culture and Values Expectations</b></div>
<div>At HealthTexas, we believe that our workplace culture is the cornerstone of our success. We are committed to fostering an inclusive, collaborative, and innovative environment where every Associate feels valued, empowered and motivated to reach their full potential. Our culture is the driving force behind our mission <i>&ldquo;to deliver quality and compassionate care with outstanding service, every patient, every time&rdquo;.</i> As a Billing Specialist at HealthTexas we expect you to embody and promote our Values and defined behavioral expectations.</div>
<ul><li><b>Integrity:</b> Do the right thing, the right way, every time.
<ul><li>Be honest and uphold commitments and responsibilities, earn the trust and respect of the team and those we serve, and maintain privacy and confidentiality.</li>
</ul></li><li><b>Compassion:</b> Treat everyone with respect and dignity.
<ul><li>Foster an environment of inclusivity and well-being, practice patience and empathy, and assume positive intent.</li>
</ul></li><li><b>Synergy:</b> Collaborate to improve outcomes.
<ul><li>Invite and explore new opportunities, promote effective communication and teamwork, take pride in yourself, your work and HealthTexas.</li>
</ul></li><li><b>Stewardship:</b> Use resources responsibly and efficiently.
<ul><li>Implement effective strategies to attain goals, achieve maximum productivity and results, and seek continuous knowledge and improvement.</li>
</ul></li></ul><div></div><div><b>Essential Job Duties &amp; Responsibilities</b></div>
<ul><li>Vendor Communication
<ul><li>Answering phones, addressing vendor inquiries, redirecting the vendor to the portal, or redirecting calls to the appropriate person/department.</li>
</ul></li><li>Claims Intake &amp; System Support
<ul><li>Data entry of paper claims.</li>
<li>Monitor clearinghouse reports for rejected or failed claim submissions and escalate issues for resolution.</li>
<li>Perform EDI claim file uploads, verify successful transmission, and monitor for failed intake, addressing issues or escalating as appropriate.</li>
</ul></li><li>Refunds, Recoupments, &amp; Reconsiderations
<ul><li>Assist with tracking and logging vendor reconsiderations received through mail, fax, or portal.</li>
<li>Maintain logs of vendor refund checks and ensure appropriate routing to the accounting or payment posting team as required.</li>
<li>Track recoupment letters and process refunds or initiate recoupment in accordance with established procedures.</li>
</ul></li><li>Mail &amp; Documentation
<ul><li>Retrieve, open, and disseminate mail received in accordance with established procedures.</li>
<li>Investigate and resolve returned vendor checks in accordance with established procedures.</li>
<li>Fold, stuff, and post vendor paperwork.</li>
<li>Print and mail specific claims to correct payer.</li>
<li>Identify and report misdirected claims or correspondence for appropriate routing.</li>
<li>File maintenance, to include boxing up files to be sent to a secure storage area.</li>
<li>Scan and index claim-related correspondence into the claims system or designated shared drive.</li>
<li>Assist with preparation of claim documentation for internal audits or health plan audits.</li>
<li>Assist in maintaining departmental logs and tracking spreadsheets used for operational reporting.</li>
</ul></li><li>Perform other duties as assigned to support the efficient functioning of the claims department.</li>
</ul>
<div></div><div><b>Experience</b></div>
<ul><li>1+ years of medical administrative experience in a physician office or other medical facility setting</li>
<li>Attention to detail</li>
<li>Experience with claims adjudication software (EZ-Cap preferred, but not required)</li>
</ul>
<div></div><div><b>Education</b></div>
<ul><li>High School Diploma/GED</li>
</ul>
<div></div><div><b>Knowledge, Skills &amp; Abilities</b></div>
<ul><li>Working knowledge of Microsoft Office and Teams.</li>
<li>Maintain strict confidentiality of protected health information (PHI) in accordance with HIPAA regulations and organizational policies.</li>
</ul>
<div></div><div><b>Work Hours, Travel Requirements</b></div>
<ul><li>Monday &ndash; Friday, 8:00 a.m. &ndash; 5:00 p.m., and as needed to complete projects.</li>
<li>Travel to administration office may be necessary.</li>
</ul>
<div></div><div><b>Working Conditions &amp; Physical Requirements</b></div>
<ul><li>This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.</li>
</ul>
<div></div><ul><li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, lift boxes of files, open filing cabinets and bend or stand on a stool as necessary. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.</li></ul></div><div></div>

Boyd Gaming Corporation

<div><b>Company Description</b><p><br>
Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities.</p><b><br>
Additional Information</b><p><br>
Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.</p><div></div><p>
Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.</p></div>

Hilton

<div><p>Receiving Clerk</p><p>
A Receiving Clerk will manage the goods and deliveries moving in and out of the hotel and will ensure that these deliveries reach the appropriate destinations and logged according to the company's purchasing and procurement standards.</p><br>
<p><br>
<b>What will I be doing?</b></p><br>
<p>As Receiving Clerk, you will accept and control all incoming deliveries, maintaining an optimal goods inventory, correct storage and issue of goods. Specifically, you will be responsible for performing the following tasks to the highest standards:</p>
<ul><li>Acceptance and close control of all incoming goods in respect of volume and quantity</li>
<li>Enter all internal goods movements into the computer system daily</li>
<li>Carry out monthly inventories with Controlling</li>
<li>Responsible for acceptance and rough checks on all items entering the hotel by volume and quality</li>
<li>Issue immediate complaints</li>
<li>Ensure that all articles reach their place of destination immediately</li>
<li>Ensure orderly acceptance and passing on of events material and its return from the ramp</li>
<li>Loan and empties return from the warehouse carried out independently</li>
<li>Ensure tidiness and cleanliness in area of responsibility</li>
</ul><b>What are we looking for?</b><p><br>
A Receiving Clerk serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul>
<li>Positive attitude and good communication skills</li>
<li>Committed to delivering a high level of customer service</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work on your own or as part of a team</li></ul>
<p>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p><ul>
<li>Previous receiving experience with stock control responsibility</li>
<li>Relevant degree, in Accounting or related business discipline, from an academic institution</li></ul><br>
<b>
What will it be like to work for Hilton?</b><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Receiving Clerk

St. Clair County, MI

<div><div><div><h2 class="jobSectionHeader"><b>POSITION SUMMARY</b></h2></div>
<div><p>Under general supervision, performs a variety of complex clerical duties according to established policies and procedures.<br>
<br>
<b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></p><ul><li>
Act as a receptionist in greeting and directing the public.</li><li>
Answer inquiries both in person and by telephone requiring knowledge of departmental rules and regulations.</li><li>
Assist in ordering and maintaining supplies; distribute as needed.</li><li>
Assist in preparing financial or bookkeeping records.</li><li>
Calculate monetary charges, make change, tabulate and balance funds.</li><li>
Check records and reports for accuracy and correct errors.</li><li>
Compile statistical data and prepare program/department reports.</li><li>
Create and maintain program/department forms, documents and policy and procedure manuals.</li><li>
Create, utilize, and update email and fax groups.</li><li>
Make appointments and prepare schedule, including completing and mailing appointment letters or reminder cards, receives appointment cancellations and attempts to find replacements.</li><li>
Prepare correspondence, records, forms, reports and other correspondence.</li><li>
Receive and record complaints.</li><li>
Receives copies of referrals from referral sources and assists with follow-up arrangements as indicated.</li><li>
Sort material for filing and maintain files in proper order.</li><li>
Verify list serves and contact information.</li><li>
Word processing and creation of data bases for materials distribution.</li><li>
Create pamphlets, displays, posters, social media posts, etc. for the promotion of a department program or service.</li><li>
Distribute program material and promote program services in a private or public setting such as medical facilities, community events, health events, and other public locations.</li><li>
Mandatory participation in orientation and training for basic public health emergency preparedness and response concepts.</li><li>
Other duties as assigned.</li></ul>
<br>
<b>SUPERVISION RECEIVED:</b><br>
Work is performed under the direction of the Medical Health Officer and Health Administrator with direct supervision by the applicable Division Head and/or supervisor.<br>
<br>
<b>SUPERVISORY RESPONSIBILITIES:</b><br>
N/A<br>
<br>
<b>EXPERIENCE, SKILLS, EDUCATION:</b><ul><li>
Graduation from an accredited high school (GED acceptable) supplemented by technical training, college coursework and/or certification in a business, legal or office administration field required; Associate's degree preferred.</li><li>
Verifiable equivalent professional work experience in a business, legal or office administration field may substitute for education.</li><li>
One to three years of responsible professional level work experience in a business office setting required.</li><li>
Willingness to pursue additional training.</li><li>
Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.</li><li>
Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.</li><li>
Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.</li></ul>
<br>
<b>ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:</b><ul><li>
Ability to demonstrate predictable, reliable, and timely attendance.</li><li>
Ability to read, write &amp; communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.</li><li>
Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.</li><li>
Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.</li><li>
Ability to use discretion and maintain sensitive and confidential information.</li><li>
Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.</li><li>
Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.</li><li>
Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.</li><li>
Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction</li><li>
Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required. Proficiency may be tested.</li></ul>
<br>
<b>CONDITIONS OF EMPLOYMENT:</b><ul><li>
Prior to starting employment, the candidate must complete a satisfactory background check. The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.</li><li>
Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.</li><li>
 Required to report to duty when called upon in the event of a Public Health Emergency regardless of declaration.</li></ul>
<br>
<b>PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:</b><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
While performing the duties of this job, the employee is regularly required to:<ul><li>
Speak to others to convey information effectively.</li><li>
Read, interpret and understand procedures, rules, technical information, instructions and manuals.</li><li>
Hear and understand information presented through spoken words and sentences.</li><li>
Specific vision requirement includes close vision, distance vision, color and depth perception.</li><li>
Use hands to operate a computer, handle materials and operate equipment.</li><li>
Push or pull carts, reach with hands and arms forward, above and below shoulder level.</li><li>
Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.</li><li>
Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.</li><li>
Stand and walk, climb stairs.</li><li>
Generally works in a normal office environment.</li><li>
The noise level in the work environment is moderate with many interruptions.</li><li>
May be required to travel to multiple locations.</li><li>
Due to the nature of the work hours may include overtime, evenings or weekends.</li><li>
Position may require occasional travel to various County departments and community events.</li></ul><br>
<br>
<i>Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.</i><br>
<br>
<b>AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: </b>It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.</div></div></div><p></p>

Clerk II

City of Mission Tx

<p>I. JOB SUMMARY:</p><p>Provides high-level administrative and clerical support to the City Manager and Executive Department staff. This position requires the ability to work effectively under pressure, manage multiple priorities, and remain productive despite frequent interruptions. The Executive Assistant must demonstrate courtesy, tact, and diplomacy in daily interactions with the public, City staff, and external agencies.</p><p>Works independently, maintains a high level of organization, and handles sensitive and confidential information with discretion. Responsibilities include performing complex and time-sensitive administrative functions, assisting with financial processing, and preparing purchase orders and payment documentation. This position involves frequent contact with all levels of City employees, outside agencies, and the general public. The position does not include supervisory responsibilities. Other duties are performed as assigned by the department head or supervisor.</p><p>II. EDUCATION &amp; EXPERIENCE REQUIREMENTS:</p><p>&middot; High school diploma or GED required.</p><p>&middot; Minimum two years of college or specialized training from a business or secretarial school or three to five years&rsquo; experience in an administrative or executive office.</p><p>&middot; Minimum two (2) years&rsquo; experience with office/clerical procedures.</p><p>&middot; Must be able to type 50 wpm with accuracy and have good filing skills.</p><p>&middot; Must be proficient in working with personal computer and general office equipment.</p><p>&middot; Must have knowledge of Microsoft Word, Excel, Internet, and E-mail.</p><p>&middot; Must be able to communicate proficiently in the Spanish and English language.</p><p>III. EMPLOYMENT REQUIREMENTS:</p><p>&middot; Applicant will be subject to a complete background investigation. Incomplete inaccurate and/or failure to report information will cause the applicant rejection from consideration.</p><p>&middot; Applicant must take and pass pre-employment screenings which include a drug and physical screening, administered by the City of Mission at the City&rsquo;s expense.</p><p>&middot; Applicant must have a current valid class &ldquo;C&rdquo; driver license issued by the Texas Department of Public Safety with no more than two (2) moving traffic violations within the past two (2) years.</p><p>IV. SKILL ABILITY REQUIREMENT:</p><p>&middot; Ability to adhere to established work schedule and follow direction from supervisors.</p><p>&middot; Ability to understand and carry out oral and written instructions with minimal supervision.</p><p>&middot; Ability to perform routine, detailed, and accurate sensitive work.</p><p>&middot; Ability to manage a wide variety of tasks and responsibilities efficiently without loss of productivity.</p><p>&middot; Ability to maintain, prepare, and manage complex records while ensuring confidentiality and compliance with established procedures.</p><p>&middot; Ability to work independently and manage multiple priorities with minimal supervision while meeting deadlines and performance expectations.</p><p>&middot; Ability to handle public relation matters and citizen inquiries with professionalism, courtesy, and tact.</p><p>&middot; Ability to establish and maintain effective working relationships with City staff, auxiliary departments, elected officials, and the general public.</p><p>&middot; Ability to read, understand, and apply written materials such as safety rules, City policies, and procedural guidelines.</p><p>&middot; Strong organizational, communication, and time-management skills.</p><p>V. ESSENTIAL JOB FUNCTIONS:</p><p>&middot; Provide direct administrative support to the Executive Office, including calendar management of meeting rooms, document preparation and meeting coordination.</p><p>&middot; Prepare/set-up for meetings requiring refreshments i.e. coffee, food</p><p>&middot; Answer and screen telephone calls, to expedite response.</p><p>&middot; Receive incoming calls, messages and route to appropriate staff.</p><p>&middot; Address concerns of City of Mission residents, determining routing of inquiries to resolve issues at hand.</p><p>&middot; Maintain general files, prepare correspondence, memorandums and reports, and distribution of such.</p><p>&middot; Maintain copy machine filled, call for repairs and supplies as needed.</p><p>&middot; Procure travel arrangements and expense reports.</p><p>&middot; Order office supplies.</p><p>&middot; Process, review and distribute mail within the department</p><p>&middot; Prepare purchase orders, city forms and documents for signature or approval.</p><p>&middot; Maintain petty cash box.</p><p>&middot; Assist with TimeClock Plus payroll portal, when needed.</p><p>VI. NON-ESSENTIAL JOB FUNCTIONS:</p><p>&middot; Assist other departments with organizing special events.</p><p>&middot; Deliver/pickup items, supplies as needed.</p><p>&middot; Assist in and attend community/special functions coordinated through the City.</p><p>&middot; Undertake assignments/projects assigned by Administration Staff.</p><p>&middot; Assist the Executive Assistant to the City Manager with any projects or administrative/clerical duties as well as accounts payables.</p><p><b>VII. EQUIPMENT/MATERIALS: </b>General office and safety equipment/materials to include but not limited to the following:</p><p>&middot; Personal Computer, Copy Machine, Telephone</p><p>&middot; Fax Machine, Ten Key Calculator, City Vehicle</p><p>&middot; Printer , Keyboard, Mouse</p><p>&middot; Postage Meter, Manual hole puncher, Stapler, ruler, paper cutter</p><p>&middot; Computer software, CD&rsquo;s</p><p>&middot; Pens, pencils, highlighters,</p><p>&middot; Personnel Policy Manual</p><p>VIII. MANUAL DEXTERITY:</p><p>Both fine and gross hand manipulation are required to perform essential job functions. Gross hand manipulation is utilized to grip a series of files and reposition a keyboard to different computer stations and transport binders, books, storage boxes, chairs, and boxes of paper to storage or printing areas. Fine finger dexterity is required to handwrite notes, fill out forms, type reports, letters, and memos, input data in computer, and document information needed for day-to-day tasks.</p><p>Pay: $12.88 - $15.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

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