administrative assistant

administrative assistant iii Jobs in Indianapolis

administrative assistant iii

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executive assistant

executive assistant & office coordinator Jobs in Indianapolis

executive assistant & office coordinator

it administrative assistant

Indiana University

<div><p><b>Department</b></p><p>
ROBERT H. MCKINNEY SCHOOL OF L (IN-LAW-IUINA)</p><p><b>
Department Information</b></p><p>
As part of the faculty support team in the McKinney School of Law, this administrative assistant plays an important role in the day-to-day operations of the school.
</p><p><b>Job Summary</b></p><ul><li>
Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.</li><li>
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.</li><li>
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.</li><li>
Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.</li><li>
Participates in the development and implementation of administrative standards, policies and practices for the organization.</li><li>
May perform other duties related to maintaining an internal website and/or working with social media.</li></ul><p><b>
Qualifications</b></p><p><i>
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.</i></p><p>
</p><p>EDUCATION</p><p><b>
Required</b></p><ul><li>
High school diploma or equivalent (such as HSED or GED)</li></ul><p>
WORK EXPERIENCE</p><p><b>
Required</b></p><ul><li>
2 years of relevant experience.</li></ul><p>
SKILLS</p><p><b>
Required</b></p><ul><li>
Excellent organizational skills.</li><li>
Demonstrates ability to maintain confidential information.</li><li>
Strong verbal communication and listening skills.</li><li>
Demonstrates excellent judgment and decision making skills.</li><li>
Ability to simultaneously handle multiple priorities.</li><li>
Maintains composure under pressure.</li></ul><p><b>
Working Conditions / Demands</b></p><p>
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.</p><p><b>
Work Location</b></p><p>
This is an in-person position.
</p><p><b>Advertised Salary</b></p><p>
$15.00 - $21.15 per hour</p><p><b>
Benefits Overview</b></p><p>
For full-time staff employees, Indiana University offers a wide array of benefits including:</p><ul><li>
Comprehensive medical and dental insurance</li><li>
Health savings account with generous IU contributions</li><li>
Healthcare and dependent care flexible spending accounts</li><li>
Basic group life insurance paid by IU</li><li>
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance</li><li>
Base retirement plan with generous IU contributions, subject to vesting</li><li>
Voluntary supplemental retirement plan options</li><li>
Tuition subsidy for employees and family members taking IU courses</li><li>
10 paid holidays plus a paid winter break each year</li><li>
Generous paid time off plans</li><li>
Paid leave for new parents and IU-sponsored volunteer events</li><li>
Employee assistance program (EAP)</li></ul><p>
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.</p><p><b>
Job Classification</b></p><p>
Career Level: Intermediate</p><p>
FLSA: Nonexempt</p><p>
Job Function: General Administration</p><p>
Job Family: Administrative Support</p><p><b><br>
Posting Disclaimer</b></p><p>
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.</p><p>
If you wish to include a cover letter, you may include it with your resume when uploading attachments.</p><p><b>
Equal Employment Opportunity</b></p><p>
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.</p><p><b>
Campus Safety and Security</b></p><p>
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.</p><p><b>
Contact Us</b></p><p>
Request Support<br>
Telephone: 812-856-1234</p></div>

Administrative Assistant

Robert Half

<div>
 <p>
  We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
  :
 </p>
 <p>
  &bull; Coordinate HR activities including recruitment, scheduling, and other administrative tasks.
 </p>
 <p>
  &bull; Perform data entry, filing, and document proofreading to maintain precise and organized records.
 </p>
 <p>
  &bull; Offer administrative support to leadership and team members to streamline operations.
 </p>
 <p>
  &bull; Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.
 </p>
 <p>
  &bull; Deliver outstanding customer service by responding to inquiries promptly and professionally.
 </p>
 <p>
  &bull; Monitor office supply inventory and ensure the workspace is tidy and welcoming.
 </p>
 <p>
  &bull; Provide direct assistance to the President as needed to support executive functions.
 </p>
 <p>
  &bull; Contribute to special projects and organizational initiatives as assigned.
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
  :
 </p>
 <p>
  &bull; Creative and design background, familiarity with Adobe and Canva.
 </p>
 <p>
  &bull; Proven experience in administrative support roles.
 </p>
 <p>
  &bull; Proficiency in managing inbound calls and providing receptionist duties.
 </p>
 <p>
  &bull; Strong data entry skills with a high level of accuracy.
 </p>
 <p>
  &bull; Familiarity with general office operations and procedures.
 </p>
 <p>
  &bull; Excellent organizational and time-management abilities.
 </p>
 <p>
  &bull; Strong verbal and written communication skills.
 </p>
 <p>
  &bull; Ability to work collaboratively in a fast-paced environment.
 </p>
 <p>
  &bull; High level of professionalism and attention to detail.
  <br/>
 </p>
 TalentMatch
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  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
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 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Associated Drywall Partners

<p>ADMINISTRATIVE ASSISTANT &ndash; OPERATIONS<br/>ASSOCIATED DRYWALL PARTNERS, LLC. EXPERIENCED + INTEGRATED + COLLABORATIVE<br/>Full Job Description</p><p>Associated Drywall Partners, LLC., voted Walls &amp; Ceilings Top 50 Contractors, is looking for an energetic and motivated individual to join our Construction Operations! Under the direction of the Construction Operations Manager, the <i>Administrative Assistant is</i> responsible for assisting with various daily routines including clerical, fleet management, HR, and accounting.</p><p>We are looking for a candidate who can work independently in a fast-paced environment with the initiative and drive to make this position their own. This entry level position is perfect for anyone interested in developing lifelong skills in construction, accounting, and customer service.</p><p>Job Responsibilities</p><ul><li>Preparation of Cost to Complete Reports</li><li>Tracking and Filing Daily Log Reports</li><li>Maintain Fleet Vehicle List</li><li>Warranty Letters</li><li>Change Orders</li><li>Waiver Assistance</li><li>Job Calendars</li><li>Assist Project Managers</li><li>Payroll Time Approval</li></ul><p>Job Requirements</p><ul><li>Hard Working</li><li>Organized</li><li>Willing to learn</li><li>Driven</li><li>Personable</li><li>Team Player</li></ul><p>Company Overview</p><p>Associated Drywall Partners, LLC is a Drywall Contracting Company that performs Commercial, Multi Family, and Single-Family Residential Drywall Work in over 22 States throughout the United States. Most recently voted Walls &amp; Ceilings 2020 Top 50 Contractors!</p><p>We have been in the drywall business since 1992 serving the hospitality industry, the residential markets and commercial customers. Since our inception we have done a significant number of hotels, apartments, condominiums, student housing, assisted living projects, and residential homes for both production builders and custom builders.</p><p>In addition, we perform a significant number of commercial projects including office buildings, medical facilities, storage facilities, tenant buildouts and other retail. These projects have taken us to Indiana, Illinois, Michigan, Ohio, Kentucky, Tennessee, New York, Connecticut, Mississippi, Alabama, Louisiana, Florida, Oklahoma, North Carolina, South Carolina and Georgia.</p><p>Job Type: Full-time, M-F, 8am &ndash; 5pm, no weekends.</p><p>Salary: $18.00 - $20.00 hourly (based on industry-related experience and accreditations)</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Job Type: Full-time</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 30, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474874
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46217<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Health (IDOH):</b></div><div>
The Indiana Department of Health&rsquo;s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
This position will serve as the Administrative Assistant to Food Protection, Lead and Healthy Homes, and Immunizations. This position will focus on mission critical tasks such as travel assistance and engaging with IDOH travel, onboarding and offboarding of new employees, management of supplies, updating of website for all three divisions, as well as other general administrative duties. This position will play a crucial role in helping all three divisions maintain continuity and stability.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides a wide range of administrative assistance to a department or division of a state agency.</li><li>
Acts as liaison between program or department administration, state agencies, and interested parties.</li><li>
Provides routine policy interpretation and related decisions to interested parties.</li><li>
Researches and prepares various reports for supervisor.</li><li>
Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.</li><li>
Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.</li><li>
Provides technical guidance and composes manuals for agency personnel.</li><li>
Coordinates clerical and administrative functions.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
</div></div></div><div><div><div><b>What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
General knowledge of office administrative functions, theories, and principles.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Working knowledge of functions of other departments and agencies and their impact on the department.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</li><li>
Ability to coordinate the work of the section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Capital Group

<div><div><b>&ldquo;I can be myself at work.&rdquo;</b></div><div></div><div>
You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness&mdash;and we&rsquo;re committed to fostering a strong sense of belonging in a respectful workplace.</div><div></div><div>
We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.</div><div></div><div><b><br>
&ldquo;I can influence my income.&rdquo;</b></div><div></div><div><br>
You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You&rsquo;ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.</div><div></div><div><b><br>
&ldquo;I can lead a full life.&rdquo;</b></div><div></div><div><br>
You bring unique goals and interests to your job and your life. Whether you&rsquo;re raising a family, you&rsquo;re passionate about where you volunteer, or you want to explore different career paths, we&rsquo;ll give you the resources that can set you up for success.</div><ul><li><div>
Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work options</div></li><li><div>
Receive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you love</div></li><li><div>
Access on-demand professional development resources that allow you to hone existing skills and learn new ones</div></li></ul><div></div><div><b>
&ldquo;I can succeed as an Executive Assistant at Capital Group.&rdquo;</b></div><div></div><div>
As one of our Executive Assistants, you will be a critical safety net for our [Department] leadership team. You&rsquo;ve built a career assisting others and know the level of attention this role demands. You&rsquo;ve tested various ways to stay on top of your to-do list, and you&rsquo;ve found an ideal method to ensure success. You are a master in creating backup plans and alternative options when unforeseen circumstances arise. You&rsquo;re highly resourceful, composed and empathetic. You have a way with people. You expertly leverage relationships to coordinate complicated calendars, prepare documents for meetings, make travel arrangements and contribute to ad hoc projects.</div><div></div><div><b>
&ldquo;I am the person Capital Group is looking for.&rdquo;</b></div><div></div><ul><li>
You&rsquo;ve supported more than one senior manager simultaneously. You know that visibility is critical and communicating priorities is paramount.</li><li>
Your sense of urgency is consistent and dependable.</li><li>
You have more patience than most people and you adapt your style according to the needs of your manager.</li><li>
You take a collaborative, considerate and thoughtful approach to everything you do.</li><li>
You&rsquo;re well-versed in the nuances and complications of booking travel in Concur and managing complex travel arrangements.</li><li>
You&rsquo;re an Outlook expert and have advanced Microsoft skills overall. You regularly fine-tune your craft to become more efficient.</li></ul><div></div><div><b>
&ldquo;I can apply in less than 4 </b><b>minutes.&rdquo;</b></div><div></div><div><br>
You&rsquo;ve reviewed this job posting and you&rsquo;re ready to start the candidate journey with us. Apply now to move to the next step in our recruiting process. If this role isn&rsquo;t what you&rsquo;re looking for, check out our other opportunities and join our talent community.</div><div></div><div><b><br>
&ldquo;I can learn more about Capital Group.&rdquo;</b></div><div></div><div><br>
At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That&rsquo;s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people&rsquo;s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.<br>
</div><div></div>Indianapolis Base Salary Range: $67,293-$107,669<div><br>
</div><div></div><div><i>In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital&rsquo;s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.</i></div><div></div><div><i>
You can learn more about our compensation and benefits </i><div><i>here</i></div><i>.</i></div><div></div><ul><li><i>Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.</i></li></ul><div><i><br>
We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.</i></div></div>

Administrative Assistant III

Community Health Network

<div><div><div><div>Category</div>
<div>Administrative &amp; General Support</div>
</div><div><div>Department</div>
<div>Fam Med Care-96th St</div>
</div><div><div>Schedule</div>
<div>Full-time</div>
</div><div><div>Facility</div>
<div>Community Physician Network Castleton</div>
<div><div><div>Castleton</div><br>
<div>Indianapolis</div>, <div>IN</div> <div>46250</div><br>
<div>United States</div></div></div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>8:00am - 4:30pm, Monday - Friday</div><br>
</div></div><p></p><div><div><p><b>Join Community</b></p><p>
Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, &ldquo;community&rdquo; is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered &mdash; and we couldn&rsquo;t do it without you.</p><p><b>
Make a Difference</b></p><p>
The Medical Assistant will be responsible for floating among offices of an assigned specialty or geographical area to provide coverage of traditional Medical Assisting duties: Assisting the provider of an ambulatory health care site with facilitation of patient visit and procedures, routine laboratory tests, referrals, and quality outcomes for the population of the practice. You will actively participate in Network quality initiatives regarding best practices.</p><p>
*Base rate calculated by experience plus $2.00/hr float premium*</p><p><b>
Exceptional Skills and Qualifications</b></p><p>
Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving.</p><ul><li>
 Diploma from a Medical Assistant program OR a high school diploma + 1 year of Medical Assistant experience in physician practice.</li><li><b>
 Medical Assistant certification required</b></li><li>
 Prepare exam rooms and treatment areas for patient use including required cleaning and stocking of supplies</li><li><b>
 </b>Room patients and manage an efficient flow of provider&rsquo;s caseload</li><li>
 Obtain necessary vital signs, EKGs, and/or specimen collection</li><li>
 Documentation of care using the EPIC EMR system</li><li>
 Perform Point of Care Testing based on patient&rsquo;s chief complaint and available protocols</li><li>
 Process referrals and medication refills</li><li>
 Maintain positive relationships with patients, providers, and staff</li></ul></div>
<p><b>Why Community?
</b></p><p>At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</p></div></div><p></p>

Certified Medical Assistant Float - Hamilton County

Model 1 Commercial Vehicles, Inc

<div>Overview:
<div>
Come grow with us by joining our team as an Executive Assistant! We are seeking a highly organized, proactive, and personable Executive Assistant &amp; Office Coordinator to support our executive team while ensuring the smooth day-to-day operations of a 100-person office. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a welcoming and efficient workplace. As the first point of contact for guests, this individual will play a key role in representing the company&rsquo;s professionalism and culture.</div><div></div><div><b><br>
Who is Model 1, formerly known as Creative Bus Sales?</b></div><div>
Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation&rsquo;s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, <b>and</b> visionary thinking for what&rsquo;s next.</div><div></div><div><br>
It&rsquo;s the strength of our relationships &ndash; both with customers and manufacturers &ndash; that allows us to keep a finger on the pulse of what you need and what&rsquo;s possible to not just source but create together. Whether it&rsquo;s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you&rsquo;ll have a partner from challenge all the way through solution and beyond.</div><div></div><div><b><br>
Our Core Values: </b>At Model 1, we are committed to living our core values:</div><ul><li><b><i>
Solving Problems:</i></b> Trust what you know. Work together to find solutions. See every angle and figure it out.</li><li><b><i>
Setting the Tone:</i></b> Establish the mood that puts others at ease. Be the person that you&rsquo;d want to interact with &ndash; approachable and transparent.</li><li><b><i>
Drive Forward:</i></b> Keep your eyes up to see what&rsquo;s ahead. Imagine better methods. Seize opportunities. Move the business and the market, meaningfully.</li><li><b><i>
Find Balance:</i></b> Match your energy at work to your energy with family, friends, and community. Decide and align your priorities. Pour into yourself and those around you.</li><li><b><i>
Own It:</i></b> Take the extra step. Fix issues when they come up. Care from start to finish. Do the right thing, every time.</li></ul><div><b>
What You Will Gain</b></div><ul><li>
Competitive benefits, including health insurance, paid holidays, and vacation pay</li><li>
Continuous training to provide you the opportunity to develop your full potential and be a true business partner</li><li>
Access to an expansive network of mentors and networking opportunities</li><li>
Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service</li><li>
Be a central part of a collaborative and growing team</li><li>
Opportunity to make a meaningful impact on both executive operations and office culture</li><li>
Work in a dynamic environment where no two days are the same</li></ul>
Responsibilities:
<div><b>
Executive Support:</b></div><ul><li>
Manage complex calendars, including scheduling meetings and coordinating across multiple stakeholders</li><li>
Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting</li><li>
Prepare, organize, and distribute meeting materials, presentations, and agendas</li><li>
Take meeting notes and track follow-ups when needed</li><li>
Assist with special projects and administrative tasks as assigned</li></ul><div><b>
Office Management &amp; Coordination:</b></div><ul><li>
Maintain inventory and ensure the office is fully stocked with supplies, snacks, and essential items</li><li>
Coordinate with vendors for office services, deliveries, and maintenance</li><li>
Oversee organization and cleanliness of shared spaces, conference rooms, and common areas</li><li>
Manage incoming and outgoing mail and packages</li><li>
Coordinate large meetings and events at the office</li></ul><div><b>
Front Desk &amp; Guest Experience:</b></div><ul><li>
Serve as the first point of contact for visitors, creating a welcoming and professional environment</li><li>
Greet guests, manage check-ins, and coordinate meeting logistics</li><li>
Answer and direct incoming calls and general inquiries</li></ul>
Qualifications:
<div><b>
Qualifications:</b></div><ul><li>
2+ years of experience in an executive assistant, administrative, or office coordination role</li><li>
Exceptional organizational and time management skills with strong attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Ability to manage multiple priorities and adapt in a dynamic environment</li><li>
Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li><li>
Strong problem-solving skills and a proactive mindset</li></ul><div><b>
Preferred Attributes:</b></div><ul><li>
Friendly, approachable, and highly professional demeanor</li><li>
Strong interpersonal skills with a customer-service mindset</li><li>
Ability to handle confidential information with discretion</li><li>
Resourceful and able to anticipate needs before they arise</li></ul>
Pay Range: $57,500 - $67,500</div>

Executive Assistant & Office Coordinator

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Executive Assistant & Office Coordinator