it administrative assistant

Daley And Associates, LLC

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
 </li>
 <li>
 
 
 
 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
 </li>
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 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
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 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
 </li>
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 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
 </li>
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 Manage internal and external correspondence.
 
 
 
 </li>
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 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
 </li>
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 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
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 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
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 Perform expense reporting.
 
 
 
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 Provide additional support as needed.
 
 
 
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 </ul>
 
 
 
 
 Qualifications:
 
 
 
 
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 <li>
 
 
 
 Bachelor&rsquo;s degree (required).
 
 
 
 </li>
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 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
 </li>
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 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
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 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
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 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
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 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
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 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
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 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
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 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
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 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Administrative Assistant

Nike

<div>
 
 Work options:
 
 Hybrid
 
 
 Mon-Thurs: Onsite
 
 
 
 Expression of Interest for:
 
 Administrative roles
 
 
 
 Locations
 
 : Beaverton, OR | Boston, MA
 
 
 
 As an Administrative Assistant contractor at Nike, you can do work with impact. To be considered for future Administrative Assistant opportunities, express your interest now and be added to the Nike Contract Talent Community and the Administrative Talent Pool.
 
 
 
 NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it&rsquo;s about each person bringing skills and passion to a challenging and constantly evolving game.
 
 
 
 What You Will Work On
 
 
 
 As an Administrative Assistant your responsibilities will encompass a wide range of administrative tasks, from maintaining office operations to coordinating meetings, events, and travel arrangements. Additionally, you will be responsible for providing excellent reception services, handling confidential information with discretion, and assisting with presentations and reports.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Manage complex calendars across time zones, coordinate meetings, and handle travel logistics
 </li>
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 Process and reconcile expenses using Concur
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 Support internal communications and assist with event planning and team coordination
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 Prepare presentations and documents using Microsoft Office Suite and Campaign Monitor
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 Ensure accuracy and follow-through across multiple tasks and stakeholders
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 Serve as a key point of contact for cross-functional teams and external partners
 
 
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 </ul>
 
 What You Bring
 
 
 
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 Previous experience supporting senior executives in an administrative capacity
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 Strong attention to detail and ability to multitask effectively
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 Energetic, driven, and eager to learn
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 Excellent communication and organizational skills
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 Experience with Concur, Campaign Monitor, and Microsoft Office Suite
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 Prior experience at Nike, Converse, or in a retail/product creation environment is a plus
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 </ul>
</div>

Center for Human Development

<div>The Center for Human Development, (CHD) is seeking an Administrative Assistant to join our team at our Outpatient Site, located in Orange, MA.

Your role as an Administrative Assistant:
The Administrative Assistant serves as a resource to the program as a whole and is directly supervised by the Clinic Director and/or Clinical Supervisor. Duties include, but are not limited to, reception, answering telephones, supply management and inventory (including shopping for the program), coding and filing bills, managing checkbook and petty cash account, typing, filing, record keeping, documentation, word processing, data entry, and report writing. The Administrative Assistant is also responsible for running miscellaneous errands, data collection and will assist with quality assurance related to both the funding source and licensing requirements. The ideal candidate will demonstrate good verbal and written communication abilities, strong computer skills, be detail&ndash;oriented, flexible and able to work independently and as a team member.

Requirements:
<ul>
<li>High school diploma or equivalent</li>
<li>Proficiency in English required</li>
<li>Must pass background screening process including CORI</li>
<li>Clear driving record check.</li>
<li>Have their own transportation, for occasional business use</li>
</ul>
Success Factors:

Experience in an office environment preferred, Additional administrative training or education is a plus, strong computer skills required, must be organized and detail-oriented and have excellent communication skills.

Schedule of Work:

This is a full-time, on-site role. Candidates should have the ability to work a flexible schedule that includes some later shifts and/or Saturday&rsquo;s.

Pay rate starts at $20.00/hr. As well as a phenomenal benefit package that includes, Dental, Health and Life insurance. Paid time off, earned vacation time and paid holidays just to name a few.
At Center for Human Development (CHD), Care Finds a Way:

The Center for Human Development (CHD) provides a broad range of high quality, community-oriented human services dedicated to promoting, enhancing, and protecting the dignity and welfare of people in need. At CHD we are celebrating differences, inclusion is not just a policy- it is a daily practice. Multicultural, multilingual, and fluent in sign language, CHD is a reflection of those we serve.

Connect with our Team today!

If this sounds like the right job for you, do not wait - apply today to join our team. We look forward to hearing from you!</div>

RecSol Recovery Solutions

<div>Position Description:
Looking for a role where your organization and communication skills make a real impact?
Join our team as an Administrative Assistant and play a vital role in keeping our facility running smoothly. You&rsquo;ll support leadership, manage office workflows, and ensure operations stay efficient and organized.
What You&rsquo;ll Do
<ul><li>Support facility leadership with daily administrative tasks, including answering phones, maintaining files, and typing correspondence</li>
<li>Track records and maintain databases to ensure accurate information</li>
<li>Take, transcribe, and maintain meeting minutes, agendas, and other important documentation</li>
<li>Keep calendars updated and schedule appointments for leadership team members</li>
<li>Receive, sort, and route mail and correspondence efficiently</li>
<li>Assist with office supply management, event coordination, and other administrative duties as assigned</li>
</ul>
What We&rsquo;re Looking For
Education
<ul><li>High School Diploma or equivalent (required)</li>
</ul>
Experience
<ul><li>Minimum of one (1) year of clerical or administrative experience (required)</li>
<li>Proficiency in Microsoft Office Suite (required)</li>
</ul>
Licenses/Certifications
<ul><li>Completion of client-mandated certifications and/or training (required)</li>
</ul>
Why Join Us?
As an Administrative Assistant, you&rsquo;ll be at the heart of our operations, ensuring our teams are supported and our workflows run smoothly. This role offers opportunities to grow your administrative skills, contribute to a collaborative environment, and make a meaningful impact on the success of our facility.
Ready to make a difference and bring your organizational skills to our team? Apply today to join us as an Administrative Assistant!
Perks and Benefits
In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:
<ul><li>DailyPay</li>
<li>Tuition Assistance
</li><li>Employee Assistance Program (EAP) including free counseling and health coaching</li>
<li>Company paid life insurance</li>
<li>Tax free Health Spending Accounts (HSA)</li>
<li>Wellness program featuring fitness memberships and product discounts</li>
<li>Pet insurance</li>
<li>Discount and reward programs for Theme Parks &amp; Attractions, Hotels, Rental Cars, Water Parks, Virtual Events &amp; Shows, Movie Tickets, Gift Cards, and more.</li>
</ul>
<ul><li>Eligibility for perks and benefits varies based on employee type and length of service.</li></ul>
You Matter
From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society&rsquo;s most vulnerable and often overlooked individuals.? Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.
For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.
We encourage you to apply! If you are excited about a role but your experience doesn&rsquo;t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.
We are an Equal Employment Opportunity Employer
We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.
Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.
We are an Affirmative Action Employer in accordance with applicable state and local laws.</div>

Green Bird Landscaping Inc.

The Administrative Assistant will perform a variety of administrative and clerical tasks. To work directly with the company CEO and CFO. The duties of the Administrative Assistant include providing support to our account support specialist and employees and assisting with daily office needs. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as Quickbooks, MS Office, Landscape Software ( LMN ) and office equipment. Beyond core administrative duties, you will act as a direct support to the company CEO, managing reminders and daily office logistics to ensure that organizational discipline is maintained at all time. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.Must be, fluent in English and Portuguese, or Spanish.Responsibilities to include but not limited to: <ul><li>Answer and direct phone calls, write and distribute emails, correspondence memos, letters, faxes, and forms.</li><li>Organize and schedule appointments.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Maintain contact lists.</li><li>Provide general support to field, and operations.</li><li>Act as the point of contact for internal and external clients.</li><li>Assist with estimates and quotes.</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant.</li><li>Must be highly tech-savvy.</li><li>Experience with QuickBooks and LMN is a major plus, but the ability to master it in 3-4 weeks is mandatory;</li><li>Proficiency in MS Office, and Outlook.</li><li>Knowledge of office management systems and procedures and office equipment, like printers and fax machines.</li><li>Excellent time management skills and the ability to prioritize work.</li><li>Attention to detail and problem-solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with the ability to multi-task.</li><li>Previous experience in Landscape or construction is a plus.</li></ul>Success in this role will be measured by maintaining zero administrative downtime caused by forgotten tasks; managing relationships with high-end customers in Cape Cod; coordinating with suppliers on a daily basis; and communicating clearly, professionally, and empathetically while taking full ownership of your tasks.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Language:<ul><li>Portuguese or Spanish (Preferred)</li></ul>Work Location: In person

TEKSwork

Job Summary: We are seeking a motivated and versatile individual to join our team as an Administrative Assistant. This role combines administrative support, data input and management, and basic IT help desk responsibilities. The ideal candidate is organized, detail-oriented, and has excellent communication skills, with a willingness to learn and adapt to various tasks.Key Responsibilities:<ul><li>Administrative Assistance</li><li>Assist with office organization and administrative tasks.</li><li>Maintain accurate records and handle confidential information.</li><li>Data Input and Management:</li><li>Enter, update, and maintain accurate records in company record system</li><li>Ensure data consistency and support reporting needs for leadership and team members.</li><li>Communication and Customer Support:</li><li>Answer phone calls and emails professionally, addressing customer inquiries effectively.</li><li>Document support interactions and follow up to ensure resolution.</li></ul>Qualifications:<ul><li>High school diploma or equivalent (required); associate&rsquo;s or bachelor&rsquo;s degree in business, IT, or a related field (preferred).</li><li>Proficiency in data entry and management tools (e.g., CRM, PSA tools, or similar software).</li><li>Basic knowledge of IT systems and networks.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and handle confidential information responsibly.</li></ul>Preferred Experience:<ul><li>1&ndash;2 years of administrative or IT support experience.</li><li>Familiarity with PSA tools like ConnectWise or other similar platforms is a plus.</li></ul>Job Type: Full-timePay: $10.00 - $12.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Multipolitan

<div>
 
 Company Description
 
 
 
 Multipolitan is a platform designed for modern global living, providing innovative solutions for individuals seeking mobility and flexibility. By combining a user-centric immigration platform with a mobility app, Multipolitan makes it simple for people to live, work, and thrive anywhere in the world. Headquartered in Singapore and operating across six countries, the company supports clients in over 20 markets. Multipolitan's team brings together experienced experts, including unicorn-exit founders and pioneers in investment migration, to redefine the future of borderless living.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role based in Dubai. The Administrative Assistant will be responsible for managing day-to-day office operations, providing executive assistance support, handling phone communications, and organizing clerical tasks. Other responsibilities include coordinating schedules, maintaining records, and ensuring efficient office workflows.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Clerical Skills to support smooth office operations and task management
 </li>
 <li>
 Strong Phone Etiquette and Communication skills to interact effectively with clients, partners, and team members
 </li>
 <li>
 Experience in Executive Administrative Assistance, including scheduling, calendar management, and meeting coordination
 </li>
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 Strong organizational abilities, attention to detail, and time management skills
 </li>
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 Familiarity with office software such as Microsoft Office and task management tools
 </li>
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 Ability to work collaboratively in a cross-cultural, dynamic environment
 </li>
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 Previous administrative experience is an advantage; a bachelor&rsquo;s degree in a relevant field is preferred
 </li>
 </ul>
</div>

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