it administrative assistant

Satellite Shelters

<div>WE DON'T CHEAT AT SOLITAIRE!

Satellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused, and FUN individual to join our team supporting our Tulsa Branch. Satellite Shelters is a company that believes in treating our customers and employees with honesty and integrity. If you are someone who does the right thing, even when no one is looking, then we want to talk to you!

60% - Administrative: The position partners with the Branch Manager on the branch's daily administrative duties. This position monitors records and filing, types up documentation, schedules and coordinates service calls, and monitors completion of service work orders. This position is also responsible for managing the business office 

40% - Receptionist: Responsible for monitoring the phone system in a group setting and providing customer assistance. Responsible for managing the business office as it relates to service, which also could include other operations and sales functions, ordering necessary supplies, and maintaining the front desk at times. 
 
Administrative:
<ul>
<li>Utilize computer software such as Microsoft Office Suite and BC.</li>
<li>Schedule and organize deliveries, returns, and relocations. Managing drivers and setting crews as it pertains to the dispatch calendar.</li>
<li>Manage and coordinate changes in schedule to ensure accuracy and that all parties involved have updated information.</li>
<li>Maintain and manage filing system for branch.</li>
<li>Acts as liaison to other departments and outside agencies.</li>
<li>Handles confidential information.</li>
<li>Works independently and within a team on projects.</li>
<li>Types general correspondences, memos, charts, tables, etc.</li>
<li>Proofreads copies for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.</li>
<li>Assist with other clerical duties such as photocopying and faxing</li>
<li>Acts as liaison to accounting department. Process accounting documentation as required.</li>
<li>Perform other duties as assigned.</li>
</ul>
Receptionist:
<ul>
<li>Answers incoming calls in group setting. Takes messages or fields/answers routine and non-routine questions.</li>
<li>Greets and directs visitors outside guest at times</li>
<li>Monitor, organize, and prioritize a large volume of information and calls.</li>
<li>Provide callers with information and follow up.</li>
<li>Receives, sorts, and forwards incoming mail. Maintains and routes publications</li>
<li>Coordinates the pick-up and delivery of express mail services and curriers.</li>
<li>Performs other duties as required</li>
</ul>
Education and Experience Requirements:
<ul>
<li>This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.</li>
<li>Degree in business preferred but not required.</li>
<li>Dispatching/Logistics experience preferred but not required.</li>
<li>Shown ability to collaborate with other team members to accomplish tasks.</li>
<li>Thoroughness and detail oriented.</li>
<li>Accounts Receivable/Payable experience preferred.</li>
</ul>
Additional Required Skills for Senior Administrative Assistant:
<ul>
<li>3-5 years of administrative experience</li>
</ul>
Required Skills:
<ul>
<li>Proficiency in MS Office Suite</li>
<li>Strong written and verbal communication</li>
<li>Excellent problem-solving skills</li>
<li>Strong Interpersonal communications skills</li>
<li>Schedule flexibility to respond to emergency situations</li>
<li>Current driver&rsquo;s license and ability to operate vehicles.</li>
<li>Attention to detail and multitasking.</li></ul><h4 class="jobSectionHeader"> 
Experience</h4>
Required<ul><li>
1 - 3 years: Administrative Experience
</li></ul><h4 class="jobSectionHeader">Education</h4>
Preferred<ul><li>
Associates or better in Business Administration</li><li>
High School or better</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Preferred<ul><li>
Team Player: Works well as a member of a group</li><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li><li>
Dedicated: Devoted to a task or purpose with loyalty or integrity</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Administrative Assistant

Securance Consulting

Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.About Securance ConsultingSecurance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought &mdash; it's core to how the business runs, and the people who do it well are trusted with real responsibility.About the RoleThe Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics &mdash; mail, shipping, and supplies &mdash; with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.What You'll Do<ul><li>Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current</li><li>Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup</li><li>Monitor and route inbound email across several company accounts, flagging anything time-sensitive</li><li>Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear</li><li>Maintain and update government and procurement portal registrations</li><li>Handle office logistics &mdash; mail, bank deposits, shipping, and supply inventory</li><li>Print, bind, and ship proposal packages and support event and team coordination as needed</li></ul>What We're Looking ForRequired:<ul><li>3&ndash;5 years of experience in an administrative or office support role</li><li>Proficiency in Microsoft Office &mdash; Word, Excel, and Outlook</li><li>Strong attention to detail; comfortable with data entry accuracy as a core part of the job</li><li>Professional written and verbal communication skills, with prompt, courteous responsiveness</li><li>Must live locally in the Oldsmar/Westchase area or be able to reliably commute &mdash; this is a hybrid position</li><li>Reliable transportation</li></ul>Preferred:<ul><li>Experience with CRM platforms (Zoho CRM or similar) or other business software systems</li><li>Prior experience in a small business or professional services environment</li></ul>Schedule &amp; Location<ul><li>Monday&ndash;Thursday, 8:00 AM&ndash;5:00 PM; Friday, 8:00 AM&ndash;12:00 PM</li><li>Hybrid; Office is in Tampa, FL</li><li>Candidates should be local to the Oldsmar/Westchase area</li></ul>Mission:To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.Job Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you located within 8 miles of our location?</li><li>How many years of experience do you have with Microsoft Word, Excel and Outlook?</li><li>Have you worked in a professional services environment before?</li></ul>Work Location: Hybrid remote in Tampa, FL 33635

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

RJH Consultants

Administrative Assistant Job Description:RJH is an engineering firm with expertise in geotechnical, water resources, and civil engineering based in Englewood, Colorado. We specialize in delivering dam and reservoir projects from planning through construction. We are looking for a talented and motivated individual to provide word processing support for technical documents, data entry, and assist the Office Manager with general office and administrative duties. Our ideal candidate will be detail-oriented; a multi-tasker; proficient in Microsoft Word, Microsoft Excel, and .pdf software; good with communication, and editorial/proof reading skills.Administrative Assistant Requirements:<ul><li>Perform administrative duties including word processing of small to large-scale documents, scanning and filing, making copies, mail sorting, scheduling travel, running errands, managing phone calls, managing office supplies, and general upkeep/cleanliness of the office.</li><li>Perform formatting of small to large-scale Microsoft Word documents in standardized templates. Need to have a general understanding of templates created in Microsoft Word.</li><li>Create and manipulate small to large electronic .pdf documents.</li><li>Proofread technical documents for spelling/grammatical errors.</li><li>Ability to multi-task.</li><li>Ability to problem solve and a quick learner.</li><li>Ability to work well with others.</li><li>Team player.</li><li>Must have a valid Colorado driver&rsquo;s license and be able to drive company vehicles including Chevy Silverado trucks.</li><li>Some mild lifting will be required for putting away supplies. Must be able to lift between 1 to 20 pounds.</li></ul>Administrative Assistant Qualifications:<ul><li>Associate's degree or 2 years of administrative experience.</li><li>Experience in administration for construction, engineering, or architectural industry is preferred.</li><li>Working knowledge of Microsoft Office Suite is required. Working knowledge of Adobe InDesign is preferred.</li><li>Strong organizational, writing, editing, and proofreading skills.</li></ul>Administrative Assistant Benefits:<ul><li>Heath Care</li><li>Dental</li><li>Vision</li><li>Short- and Long-Term Disability</li><li>Life and Accidental Death Insurance</li><li>401(k)</li><li>Paid Time Off</li><li>Flex Time</li></ul>Job Type: Full-timeSchedule: Mon-Friday, 8 hours per day. Daily shift ends at 5pm.Job Type: Full-timePay: $22.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Module Engineering Consultant

We are an Engineering Consultant Company who is in need of Female Administrative Assistant who can provide with the duties and responsibilities as mentioned<ul><li>Handling administrative requests and queries from senior managers</li><li>Organizing and scheduling appointments with admin software</li><li>Planning meetings and taking detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Answer and direct phone calls</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>if interested please send your CV to indeed or to our email address moduleec@gmail.comJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthExperience:<ul><li>administrative assistant: 2 years (Preferred)</li></ul>Language:<ul><li>arabic (Required)</li></ul>Work Location: In person

Female Administrative Assistant

DesignedByMBS

Administrative AssistantLocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:We are a company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

Bluegrass Community Health Center

<div>Are you looking to join a well-established healthcare team that values hard work, innovation while maintaining a work-life balance? Are you a positive, energetic, and organized person who thrives with minimal supervision and a fast-paced work environment? Would you enjoy coming to work every day, filling a key role in a fun environment that values your positive, &lsquo;can-do&rsquo; attitude? If this describes you, we&rsquo;re eager to talk!
Administrative Assistant Job Responsibilities:
<ul><li>Attends Board of Directors meeting and other administrative meetings as required: prepare and record accurate meeting minutes</li>
<li>Provides administrative support to executive staff and HR manager</li>
<li>Proactive in seeking opprotunities to provide support</li>
<li>Takes ownership of taks that are reoccurring to ensure completion</li>
<li>Maintains policies and procedures within the clinic.</li>
<li>Schedules, coordinate and set up for clinic events.</li>
<li>Promote employee morale.</li>
<li>Completing registration and scheduling travel accommodatins for staff as needed.</li>
<li>Maintain confidentiality of staff and patients.</li>
<li>Work with the HR administrative assistant to provide backup as needed</li>
<li>Completes all other activities as assigned to ensure effective clinic operations.</li>
</ul>
BCHC offers employees at all levels a highly competitive salary and a comprehensive benefit package.
Benefit Package
<ul><li>Paid Time Off</li>
<li>10-paid holidays</li>
<li>Paid day off for your birthday</li>
<li>PTO starts accruing from day one and is available to use after 90 days.</li>
</ul>
Insurance
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Employer paid long-term disability</li>
<li>Employer paid life insurance</li>
</ul>
401K
<ul><li>Employees are eligible for 401K after 6 months of employment</li>
<li>Company match of 6%</li>
</ul>
Administrative Assistant Qualifications/Skills:
<ul><li>Written and verbal communication skills</li>
<li>Positive attitude</li>
<li>Flexibility</li>
<li>Word processing skills</li>
<li>Spreadsheet preparation and tracking skills</li>
<li>Calendaring skills</li>
<li>Presentation skills</li>
<li>Administrative writing and reporting skills</li>
<li>Organizational skills</li>
</ul>
Education and Experience Requirements:
<ul><li>High School Diploma/GED required</li>
<li>Associates degree preferred</li>
<li>One year of administrative support experience</li>
<li>Microsoft suite experience</li>
<li>Scheduling experience</li>
<li>Spreadsheet experience</li>
<li>Bilingual Preferred in English and Spanish</li>
</ul>
Please visit our website to learn about BCHC and the services we provide.
https://bchcky.com/
Follow us on Facebook:
https://www.facebook.com/bluegrasscommunityhealth</div>

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