it administrative assistant

Securance Consulting

<p>Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.</p><p><b>About Securance Consulting</b></p><p>Securance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought &mdash; it's core to how the business runs, and the people who do it well are trusted with real responsibility.</p><p><b>About the Role</b></p><p>The Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics &mdash; mail, shipping, and supplies &mdash; with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.</p><p><b>What You'll Do</b></p><ul><li>Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current</li><li>Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup</li><li>Monitor and route inbound email across several company accounts, flagging anything time-sensitive</li><li>Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear</li><li>Maintain and update government and procurement portal registrations</li><li>Handle office logistics &mdash; mail, bank deposits, shipping, and supply inventory</li><li>Print, bind, and ship proposal packages and support event and team coordination as needed</li></ul><p><b>What We're Looking For</b></p><p><b>Required:</b></p><ul><li>3&ndash;5 years of experience in an administrative or office support role</li><li>Proficiency in Microsoft Office &mdash; Word, Excel, and Outlook</li><li>Strong attention to detail; comfortable with data entry accuracy as a core part of the job</li><li>Professional written and verbal communication skills, with prompt, courteous responsiveness</li><li>Must live locally in the Oldsmar/Westchase area or be able to reliably commute &mdash; this is a hybrid position</li><li>Reliable transportation</li></ul><p><b>Preferred:</b></p><ul><li>Experience with CRM platforms (Zoho CRM or similar) or other business software systems</li><li>Prior experience in a small business or professional services environment</li></ul><p><b>Schedule &amp; Location</b></p><ul><li>Monday&ndash;Thursday, 8:00 AM&ndash;5:00 PM; Friday, 8:00 AM&ndash;12:00 PM</li><li>Hybrid; Office is in Tampa, FL</li><li>Candidates should be local to the Oldsmar/Westchase area</li></ul><p><b>Mission:</b></p><p>To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you located within 8 miles of our location?</li><li>How many years of experience do you have with Microsoft Word, Excel and Outlook?</li><li>Have you worked in a professional services environment before?</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33635</p>

Administrative Assistant

Mark Development Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive administrative support: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Lihue, HI (Required)</li></ul><p>Work Location: In person</p>

Power International Holding

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   Administrative Assistant
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   Job Summary
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  We are seeking a highly organized and proactive
  <strong>
   Administrative Assistant
  </strong>
  to support daily office operations. The ideal candidate will have excellent communication and organizational skills, be able to manage multiple tasks efficiently, and demonstrate strong attention to detail. Advanced proficiency in
  <strong>
   Microsoft Excel
  </strong>
  is essential for this role, as you will be responsible for maintaining reports, organizing data, and supporting administrative processes.
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  <br/>
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  <strong>
   Responsibilities:
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   Manage and coordinate daily administrative activities.
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   Handle calendars, schedule meetings, and coordinate appointments.
  </li>
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   Prepare, update, and maintain reports using Microsoft Excel.
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   Organize and maintain files, records, and office documentation.
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   Prepare correspondence, presentations, and other administrative documents.
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   Assist with data entry, report generation, and document management.
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   Coordinate with internal teams to ensure smooth office operations.
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   Provide general administrative and ad hoc support as required.
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   Qualifications:
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   Bachelor's degree or equivalent experience.
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   Proven experience as an Administrative Assistant or in a similar administrative role.
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   <strong>
    Advanced proficiency in Microsoft Excel
   </strong>
   (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting).
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   Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
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   Excellent interpersonal, communication, and customer service skills.
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   Strong organizational and time management abilities.
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   Ability to multitask, prioritize workload, and meet deadlines.
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   High level of accuracy, attention to detail, and confidentiality.
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   This version is optimized for LinkedIn and highlights
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    Excel expertise
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   as a key requirement while maintaining a professional and attractive format for candidates.
  </li>
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  Interested candidates who are immediately available for joining, please apply with your updated CV.
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University of Pittsburgh

<div><div><p><b>Administrative Assistant II</b></p></div><div>
Med-Medicine - Pennsylvania-Pittsburgh - (26004564)</div><div></div><div><p><br>
The Pulmonary, Allergy, Critical Care, and Sleep Medicine Division (PACCSM) is made of up approximately 70 clinical staff and over 100 research staff who work in a variety of locations including: Bridgeside Point, Biomedical Science Tower (BST), UPMC Hospitals including Presbyterian, Shadyside, East, Jameson and Mercy. The division provides world class services across 10 inpatient services at five hospitals and over 70,000 outpatient office visits. We have a major research mission that focuses on basic, clinical, and translational research on the lung, microbiome, COVID-19, sleep medicine, and allergy and immunology.</p><p>
The Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to faculty and staff within a dynamic academic and clinical environment.</p><p>
The Administrative Assistant will be responsible for managing complex faculty calendars, welcoming and assisting visitors, maintaining department records, performing data entry, and supporting day-to-day office operations. This role will also assist with grant submission processes, coordinate travel arrangements, and prepare travel and business reimbursements in accordance with UPMC and University of Pittsburgh policies and procedures.</p><p>
The ideal candidate will possess strong organizational, communication, and multitasking skills, with the ability to prioritize competing responsibilities while maintaining a high level of professionalism and confidentiality.</p><div>
Qualifications:<br>
<ul><li>Minimum of three (3) years of administrative experience or a related field</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams)</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and organizational abilities</li><li>Ability to work independently and as part of a team in a fast-paced environment</li></ul></div></div><div><div><b>
Job Summary</b></div><p>
Performs administrative assistant support work of moderate complexity.</p></div><div><div><b>
Essential Functions</b></div><p>
The Administrative Assistant will provide comprehensive administrative support to multiple faculty members and staff within the Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine.</p><p>
Responsibilities include managing complex faculty calendars; coordinating meetings, conferences, retreats, and special events; arranging room reservations and setup; ensuring audiovisual equipment is operational; and providing onsite support before, during, and after events. The incumbent will prepare detailed itineraries and facilitate logistics for faculty recruits, guest speakers, and visitors to the Division.</p><p>
The position is responsible for coordinating domestic and international travel arrangements, including airfare, lodging, ground transportation, and conference registrations for faculty, staff, and prospective recruits. The Administrative Assistant will prepare and submit travel and business expense reimbursements through University of Pittsburgh and UPMC systems, as well as process purchase orders and invoices utilizing PantherExpress.</p><p>
Additional duties include supporting faculty with manuscript preparation and submission activities, managing reference libraries and publication records, and assisting with credentialing, medical licensure renewals, professional certifications, University of Pittsburgh Physicians (UPP) privileges, and Continuing Medical Education (CME) requirements. The incumbent will maintain and update faculty curriculum vitae (CVs), biosketches, and other professional documentation.</p><p>
The Administrative Assistant will also perform a variety of general office and administrative duties, including answering telephone inquiries, greeting and assisting visitors, maintaining electronic and paper filing systems, preparing research participant packets, organizing and packing records for off-site storage, distributing incoming and outgoing mail, and conducting interdepartmental mail runs.</p></div><div><div><b>
Physical Effort</b></div><p>
Must be able to sit/stand for up to 8 hours.</p></div><p></p><div><p><i><br>
The University of Pittsburgh is an equal opportunity employer / disability / veteran.</i></p><div><br>
</div></div><div><div><b>
Assignment Category</b></div> Full-time regular</div><div><div><b>
Job Classification</b></div> Staff.Administrative Assistant II</div><div><div><b>
Job Family</b></div> Administrative Support</div><div><div><b>
Job Sub-Family</b></div> Clerical</div><div><div><b>
Campus</b></div> Pittsburgh</div><div><div><b>
Minimum Education Level Required</b></div> Associate's Degree</div><div><div><b>
Minimum Years of Experience Required</b></div> 3</div><div><div><b>
Will this position accept substitution in lieu of education or experience? </b></div>Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.</div><div><div><b>
Work Schedule</b></div> Monday - Friday; 8am - 4:30pm</div><div><div><b>
Work Arrangement</b></div> Hybrid: Combination of On-Campus and Remote work as determined by the department.</div><div><div><b>
Hiring Range</b></div> To be determined based on qualifications</div><div><div><b>
Relocation Offered</b></div> No</div><div><div><b>
Visa Sponsorship Provided</b></div> No</div><div><div><b>
Background Check</b></div> For position finalists, employment with the University will require successful completion of a background check</div><div><div><b>
Child Protection Clearances</b></div> Not Applicable</div><div><div><b>
Required Documents</b></div> Resume</div><div><div><b>
Optional Documents</b></div> Cover Letter</div></div>

Administrative Assistant II

Metals USA

<div><div><p><b>Administrative Assistant
</b></p><p>Metals USA is seeking an Administrative Assistant in Ambridge, PA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.
</p><p><b>Position Summary:
</b></p><p>The Administrative Assistant performs a variety of administrative or clerical duties with minimal variation and requires moderate skill level.
</p><p><b>Responsibilities:
</b></p><ul><li>Answers phones, files, maintains records and data bases.
</li><li>Maintains electronic and hard copy filing system.
</li><li>Processes applications or forms, running basic reports.
</li><li>Distributes documents, sorts and routes mail.
</li><li>Performs data entry, copying, faxing, scanning and receptionist duties.
</li><li>Conducts basic research to provide answers or best course of action in non-routine situations.
</li><li>Assists in resolving any administrative problems.
</li><li>Regular and predictable attendance is required to perform the duties of an administrative assistant.
</li><li>Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
</li><li>Adheres to established company policies and procedures paying special attention to safety regulations.
</li><li>Performs other related duties as required.
</li></ul><p><b>Physical Demands:
</b></p><p>Occupation requires being sedentary less than or equal to 75% of the time ( &lt; 6 hours per day)
</p><ul><li>Sitting, standing, hearing, talking, handling/fingering, reach outward, reach above shoulder, walk, climb, squat or kneel, bend
</li><li>Regularly work on repetitive tasks
</li><li>Regularly work on multiple concurrent tasks with constant interruptions
</li></ul><p><b>Work Environment:
</b></p><p>May be exposed to some of the following working conditions.
</p><ul><li>Working inside an office/cubicle environment
</li><li>Quiet to moderate noise levels
</li><li>Dust, fumes and airborne particles
</li><li>Moderate to heavy telephone activity</li></ul></div></div>
<br><div></div><div><div><ul><li>High School Diploma or equivalent
</li><li>Minimum 2 years clerical or administrative experience
</li><li>Ability to communicate oral &amp; written effectively with both internal &amp; external customers
</li><li>Demonstrated ability to work independently and as a team.
</li><li>Computer Literacy to include Microsoft Office Products: Excel and ERP
</li><li>Proficiency with Microsoft Office software (Word, Access, Excel, PowerPoint)
</li><li>Ability to enter data efficiently, timely and correctly in order to meet deadlines
</li><li>Ability to adhere to standard office practices and procedures to include, filing, customer service, attention to detail, organizational management and time management
</li><li>Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
</li><li>Attention to detail and a high level of accuracy and attention to detail
</li><li>Ability to demonstrate professionalism &amp; diplomacy to include telephone etiquette
</li><li>Experience creating and maintaining an Access database system.
</li><li>Knowledge of fundamental concepts, practices and procedures and is able to succeed in a fast-paced environment
</li><li>Most duties are clearly defined and require limited discretion, independent judgment and ingenuity
</li></ul><div><b><i>Metals USA offers a competitive starting hourly rate of $19.00 - $21.00 and benefits plus upward mobility professional growth.
</i></b></div><p><b><i>Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.
</i></b></p><p><b><i>&quot;Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.&quot;</i></b></p></div></div><p></p>

Bluegrass Community Health Center

<div><p><b>Are you looking to join a well-established healthcare team that values hard work, innovation while maintaining a work-life balance? Are you a positive, energetic, and organized person who thrives with minimal supervision and a fast-paced work environment? Would you enjoy coming to work every day, filling a key role in a fun environment that values your positive, &lsquo;can-do&rsquo; attitude? If this describes you, we&rsquo;re eager to talk!
</b></p><p><b>Administrative Assistant Job Responsibilities:</b></p>
<ul><li>Attends Board of Directors meeting and other administrative meetings as required: prepare and record accurate meeting minutes</li>
<li>Provides administrative support to executive staff and HR manager</li>
<li>Proactive in seeking opprotunities to provide support</li>
<li>Takes ownership of taks that are reoccurring to ensure completion</li>
<li>Maintains policies and procedures within the clinic.</li>
<li>Schedules, coordinate and set up for clinic events.</li>
<li>Promote employee morale.</li>
<li>Completing registration and scheduling travel accommodatins for staff as needed.</li>
<li>Maintain confidentiality of staff and patients.</li>
<li>Work with the HR administrative assistant to provide backup as needed</li>
<li>Completes all other activities as assigned to ensure effective clinic operations.</li>
</ul>
<p><b>BCHC offers employees at all levels a highly competitive salary and a comprehensive benefit package.
</b></p><p><b>Benefit Package
</b></p><ul><li>Paid Time Off</li>
<li>10-paid holidays</li>
<li>Paid day off for your birthday</li>
<li>PTO starts accruing from day one and is available to use after 90 days.</li>
</ul>
<p><b>Insurance
</b></p><ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Employer paid long-term disability</li>
<li>Employer paid life insurance</li>
</ul>
<p><b>401K</b></p>
<ul><li>Employees are eligible for 401K after 6 months of employment</li>
<li>Company match of 6%</li>
</ul>
<p><b>Administrative Assistant Qualifications/Skills:</b></p>
<ul><li>Written and verbal communication skills</li>
<li>Positive attitude</li>
<li>Flexibility</li>
<li>Word processing skills</li>
<li>Spreadsheet preparation and tracking skills</li>
<li>Calendaring skills</li>
<li>Presentation skills</li>
<li>Administrative writing and reporting skills</li>
<li>Organizational skills</li>
</ul>
<p><b>Education and Experience Requirements:</b></p>
<ul><li>High School Diploma/GED required</li>
<li>Associates degree preferred</li>
<li>One year of administrative support experience</li>
<li>Microsoft suite experience</li>
<li>Scheduling experience</li>
<li>Spreadsheet experience</li>
<li>Bilingual Preferred in English and Spanish</li>
</ul>
<p>Please visit our website to learn about BCHC and the services we provide.</p>
<p>https://bchcky.com/</p>
<p>Follow us on Facebook:</p>
<p>https://www.facebook.com/bluegrasscommunityhealth</p></div><p></p>

DaVita

<div><p><b>Posting Date</b></p>
07/30/2026<p></p>
4451 Parliament PlSuite R, Lanham, Maryland, 20706, United States of America<p></p><p>
As an Administrative Assistant at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority.<br>
DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease.</p><p><br>
In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.<br>
Dialysis is serious business-which is why Fun is encouraged! Let us help support you on your new journey.<br>
</p><p></p><br>
<br>
<p>What you can expect:</p><ul><li><b><br>
Hours will be split between AA and PCT responsibilities (20hrs AA / 12-16/hr PCT)</b></li><li>
Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting.</li><li>
Be a part of a Team that appreciates, supports and relies on each other in a positive environment.</li><li>
Performance-based rewards based on stellar individual and team contributions.</li></ul><p></p><p><br>
What we'll provide:</p><p><br>
DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives.</p><p></p><p><br>
Comprehensive benefits:</p><br>
<p></p><ul><li>
DaVita offers a competitive total rewards package to connect teammates to what matters most.</li><li>
We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more.</li><li>
DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace&reg;, backup child, elder care, maternity/paternity leave, pet insurance and so much more!</li></ul><p></p><p><br>
Requirements:</p><br>
<ul><li>
Required dialysis experience: Active CCHT
</li><li>We seek a personable individual with excellent computer and clerical skills (Microsoft Office).</li><li>
Type 60 WPM</li><li>
High school diploma or GED.</li><li>
Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT.</li></ul><p></p><p><br>
Now is your time to join Team DaVita. Take the first step and apply now.</p><p>
#LI-JB2<br>
</p><p></p><br>
<br>
<p>At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as &quot;a place where I belong.&quot; Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.</p><p></p><p>
This position will be open for a minimum of three days.</p><p></p>
The Wage Range for the role is $18.50 - $31.00/hour.<p></p>
Administrative Assistant (PCT) Resident: $18.50 - $21.75/hour.<p>
</p><p></p><div><p>For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates</p></div><p></p><p>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits
</p><p></p><p><b>Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.</b></p><p><b>
Beware of Recruitment Fraud</b></p><p>
DaVita will never ask for payment or personal financial information at any point in the hiring process, nor will we ever communicate with you using email addresses outside of the DaVita secure network. If you receive a request like this, it is not legitimate. Do not share your information.</p><p><b>
Career Growth</b> - From clinical and operations to corporate jobs, our learning and development programs help guide your career journey.</p></div>

Administrative Assistant (PCT)

Search 9757+ It administrative assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

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Administrative Assistant (PCT)