it administrative assistant

Nike

<div>
 <strong>
  Work options:
 </strong>
 Hybrid
 <br/>
 <br/>
 Mon-Thurs: Onsite
 <br/>
 <br/>
 <strong>
  Expression of Interest for:
 </strong>
 Administrative roles
 <br/>
 <br/>
 <strong>
  Locations
 </strong>
 : Beaverton, OR | Boston, MA
 <br/>
 <br/>
 <em>
  As an Administrative Assistant contractor at Nike, you can do work with impact. To be considered for future Administrative Assistant opportunities, express your interest now and be added to the Nike Contract Talent Community and the Administrative Talent Pool.
  <br/>
  <br/>
 </em>
 NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it&rsquo;s about each person bringing skills and passion to a challenging and constantly evolving game.
 <br/>
 <br/>
 <strong>
  What You Will Work On
  <br/>
  <br/>
 </strong>
 As an Administrative Assistant your responsibilities will encompass a wide range of administrative tasks, from maintaining office operations to coordinating meetings, events, and travel arrangements. Additionally, you will be responsible for providing excellent reception services, handling confidential information with discretion, and assisting with presentations and reports.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars across time zones, coordinate meetings, and handle travel logistics
  </li>
  <li>
   Process and reconcile expenses using Concur
  </li>
  <li>
   Support internal communications and assist with event planning and team coordination
  </li>
  <li>
   Prepare presentations and documents using Microsoft Office Suite and Campaign Monitor
  </li>
  <li>
   Ensure accuracy and follow-through across multiple tasks and stakeholders
  </li>
  <li>
   Serve as a key point of contact for cross-functional teams and external partners
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience supporting senior executives in an administrative capacity
  </li>
  <li>
   Strong attention to detail and ability to multitask effectively
  </li>
  <li>
   Energetic, driven, and eager to learn
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
  <li>
   Experience with Concur, Campaign Monitor, and Microsoft Office Suite
  </li>
  <li>
   Prior experience at Nike, Converse, or in a retail/product creation environment is a plus
  </li>
 </ul>
</div>


Administrative Assistant

RecSol Recovery Solutions

<div>Position Description:
<p><b>Looking for a role where your organization and communication skills make a real impact?</b></p><p>
Join our team as an <b>Administrative Assistant</b> and play a vital role in keeping our facility running smoothly. You&rsquo;ll support leadership, manage office workflows, and ensure operations stay efficient and organized.</p><p>
</p><p><b>What You&rsquo;ll Do</b></p><p>
</p><ul><li>Support facility leadership with daily administrative tasks, including answering phones, maintaining files, and typing correspondence</li>
<li>Track records and maintain databases to ensure accurate information</li>
<li>Take, transcribe, and maintain meeting minutes, agendas, and other important documentation</li>
<li>Keep calendars updated and schedule appointments for leadership team members</li>
<li>Receive, sort, and route mail and correspondence efficiently</li>
<li>Assist with office supply management, event coordination, and other administrative duties as assigned</li>
</ul><p>
</p><p><b>What We&rsquo;re Looking For</b></p><p>
</p><p><b>Education</b></p><p>
</p><ul><li>High School Diploma or equivalent<b> </b>(required)</li>
</ul><p>
</p><p><b>Experience</b></p><p>
</p><ul><li>Minimum of one (1) year of clerical or administrative experience (required)</li>
<li>Proficiency in Microsoft Office Suite<b> </b>(required)</li>
</ul><p>
</p><p><b>Licenses/Certifications</b></p><p>
</p><ul><li>Completion of client-mandated certifications and/or training (required)</li>
</ul><p>
</p><p><b>Why Join Us?</b></p><p>
</p><p>As an Administrative Assistant, you&rsquo;ll be at the heart of our operations, ensuring our teams are supported and our workflows run smoothly. This role offers opportunities to grow your administrative skills, contribute to a collaborative environment, and make a meaningful impact on the success of our facility.</p><p>
</p><p>Ready to make a difference and bring your organizational skills to our team? Apply today to join us as an Administrative Assistant!</p><p>
</p><p><b>Perks and Benefits</b></p><p>
</p><p>In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:</p><p>
</p><ul><li>DailyPay</li>
<li>Tuition Assistance
</li><li>Employee Assistance Program (EAP) including free counseling and health coaching</li>
<li>Company paid life insurance</li>
<li>Tax free Health Spending Accounts (HSA)</li>
<li>Wellness program featuring fitness memberships and product discounts</li>
<li>Pet insurance</li>
<li>Discount and reward programs for Theme Parks &amp; Attractions, Hotels, Rental Cars, Water Parks, Virtual Events &amp; Shows, Movie Tickets, Gift Cards, and more.</li>
</ul><p>
</p><ul><li>Eligibility for perks and benefits varies based on employee type and length of service.</li></ul><p>
</p><p><b>You Matter</b></p><p>
</p><p>From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society&rsquo;s most vulnerable and often overlooked individuals.? Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.</p><p>
</p><p>For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.</p><p>
</p><p>We encourage you to apply! If you are excited about a role but your experience doesn&rsquo;t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.</p><p>
</p><p><b>We are an Equal Employment Opportunity Employer</b></p><p>
</p><p>We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.</p><p>
</p><p>Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.</p><p>
</p><p><i>We are an Affirmative Action Employer in accordance with applicable state and local laws.</i></p></div><p></p>

Walter P Moore

<div>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 <strong>
  Administrative Assistant
 </strong>
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 <br/>
 <br/>
 In this role, the Administrative Assistant will provide support such as:
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
  </li>
  <li>
   Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
  </li>
  <li>
   General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
  </li>
  <li>
   Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
  </li>
  <li>
   Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
  </li>
  <li>
   Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
  </li>
  <li>
   Perform other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 <br/>
 <br/>
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 <br/>
 <br/>
 <ul>
  <li>
   Saudi National
  </li>
  <li>
   Excellent verbal and written communication skills with staff, management, and clients.
  </li>
  <li>
   Fluent in both Arabic and English (speaking, writing)
  </li>
  <li>
   Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
  </li>
  <li>
   Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
  </li>
  <li>
   Proven competence in managing all administrative activities and needs of a small office environment.
  </li>
  <li>
   A/E/C industry experience and knowledge a plus.
  </li>
  <li>
   Strong organizational and communication skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Discrete, dependable and conscientious
  </li>
  <li>
   Excellent inter-personal skills
  </li>
  <li>
   Proactive
  </li>
  <li>
   Client-service oriented
   <br/>
   <br/>
  </li>
 </ul>
 Physical presence in the office is required
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>


Tishman Speyer

<div><div>Administrative Assistant</div><div></div><div>
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer&rsquo;s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers&rsquo; evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.</div><div>
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.</div><div></div><div>
Summary of the Position:</div><div>
The Receptionist / Administrative Assistant is a hybrid position that blends primary front desk coverage with administrative support for the 600 Fifth Avenue office, supporting Rainbow Room, Top of the Rock (TOR), Rock Center Venues (RCV), Rink Operations, and IT Operations.</div><div><br>
In addition, this role provides Executive Assistant (EA) support to (General Manager, Rainbow Room &amp; RCV) and (General Manager, Rock Integrated Hospitality). Representing approximately 5%&ndash;10% of the overall time allocation.</div><div></div><div>
The position ensures seamless front‑of‑house operations, comprehensive administrative support, and consistent employee‑engagement execution across multiple departments.</div><div></div><div>
Key Responsibilities:</div><div>
FRONT DESK &amp; RECEPTION</div><ul><li>
Serve as the primary receptionist for 600 Fifth Avenue, maintaining a professional, welcoming presence in a high‑volume open‑lobby environment.</li><li>
Manage guest, vendor, and delivery traffic while balancing administrative responsibilities.</li><li>
Ensure all guests, visitors, and interview candidates are welcomed, offered water/coffee, and directed to the appropriate team.</li></ul><div></div><div>
EXECUTIVE ASSISTANT SUPPORT (General Managers)</div><ul><li>
Schedule and manage appointments, calendars, and meetings</li><li>
Follow up on administrative tasks, including uploading invoices into Basware for approval.</li><li>
Coordinate walkthroughs, safety meetings, and operational meetings related to Rainbow Room and RCV.</li><li>
Manage meeting logistics, agendas, room setup, and follow‑ups.</li></ul><div></div><div>
OFFICE FACILITIES MANAGEMENT &ndash; 600 Fifth Avenue</div><ul><li>
Maintain inventory and ordering of all office supplies for the 600 Fifth Avenue office.</li><li>
Partner with TS Office Services to manage pantry items (coffee, snacks, dry goods) and budget alignment.</li><li>
Coordinate repairs of office equipment (microwaves, refrigerators, printers, copiers) in consultation with General Manager to ensure budget adherence.</li><li>
Work with TS Office Services and TS CS (Cleaning Services) to ensure office cleanliness and organization.</li><li>
Schedule quarterly deep cleanings and carpet shampooing for the office floor.</li><li>
Oversee care, replacement, and servicing of live plants in coordination with TS Gardening and TS Office Services.</li></ul><div></div><div>
ADMINISTRATIVE SUPPORT &ndash; RAINBOW ROOM</div><ul><li>
Provide direct administrative support to Rainbow Room leadership.</li><li>
Schedule interviews and coordinate candidate logistics.</li><li>
Order office supplies and maintain inventory for Rainbow Room teams.</li></ul><div></div><div>
EMPLOYEE ENGAGEMENT &amp; RECOGNITION &ndash; RAINBOW ROOM</div><ul><li>
Oversee and maintain the annual employee recognition and engagement calendar.</li><li>
Coordinate birthday celebrations, flyers, tracking, and logistics.</li><li>
Organize departmental celebrations, recognition moments, and team events.</li><li>
Manage service awards and tenure recognition processes.</li><li>
Support planning for the annual holiday party.</li><li>
Manage gift card ordering, tracking, and distribution for recognition programs.</li><li>
Coordinate team lunches and catering orders.</li><li>
Create and distribute employee announcements.</li><li>
Maintain employee bulletin boards.</li><li>
Track recognition‑related expenses and submit purchase requests.</li><li>
Obtain vendor quotes for engagement and recognition initiatives.</li></ul><div></div><div>
CROSS‑DEPARTMENTAL SUPPORT</div><div>
IT OPERATIONS</div><ul><li>
Provide administrative support to IT Operations.</li><li>
Support Building Technology initiatives by coordinating logistics, tracking progress, and reporting on portfolio‑wide projects.</li></ul><div>
ROCK CENTER VENUES (RCV)</div><ul><li>
Provide administrative and EA‑related support in coordination with leadership.</li></ul><div></div><div>
TOP OF THE ROCK (TOR)</div><ul><li>
Assist with administrative tasks and departmental coordination.</li></ul><div>
RINK OPERATIONS</div><ul><li>
Provide administrative support for seasonal or ongoing rink operations needs.</li></ul><div></div><div>
General Support Across Departments</div><ul><li>
Provide scheduling assistance to Rink, IT, GMS, and other leadership as needed.</li><li>
Ensure guests and internal visitors are welcomed and supported with facility access and refreshments.</li></ul><div>
FACILITIES &amp; R&amp;M / CAPEX COORDINATION</div><ul><li>
Work closely with FOH Coordinator to schedule R&amp;M and CAPEX vendors with TS Client Services.</li><li>
Ensure all related appointments are communicated to leadership and properly tracked.</li></ul><div></div><div>
Skills &amp; Qualifications:</div><ul><li>
Minimum 2 years of administrative or reception experience.</li><li>
Excellent organizational, multitasking, and customer service skills.</li><li>
Strong verbal and written communication abilities.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>
High attention to detail, confidentiality, and discretion.</li><li>
Bilingual (Spanish) preferred.</li></ul><div></div><div>
The base compensation range for this role is $70,000- $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.</div><div></div><div>
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer&rsquo;s New York team, as we&rsquo;ve considered factors specific to this geography.</div><div></div><div>
Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.</div><div>
We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><br>
</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
</i></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Disability Assistance</i><i> - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to </i><i>RecruitingAccommodations@tishmanspeyer.com</i></div></div>

Tuba Group, Inc.

<div>
 <p>
  <strong>
   Position Description Summary:
  </strong>
 </p>
 <p>
  The Administrative Support Assistant provides essential administrative, timekeeping, travel, and coordination support to cross functional teams managing large-scale, multimillion dollar design and construction projects across the National Park Service. The AA ensures operational continuity, accuracy of administrative data, and timely support for project, contracting, planning, and budget staff.
 </p>
 <p>
  Hybrid: 50% onsite at Denver Federal Center + 50% telework
 </p>
 <p>
  Hours: Monday&ndash;Friday, 06:00&ndash;18:00 MT, with required core hours 09:00&ndash;15:00 MT
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Timekeeping &amp; Records
   </strong>
  </li>
  <li>
   Serve as the divisional timekeeper.
  </li>
  <li>
   Enter, maintain, and update employee time and attendance records.
  </li>
  <li>
   Ensure accurate accounting codes and 100% accuracy for entries.
  </li>
  <li>
   <strong>
    Travel Coordination
   </strong>
  </li>
  <li>
   Coordinate all staff travel arrangements.
  </li>
  <li>
   Prepare travel authorizations, vouchers, approvals, and itineraries.
  </li>
  <li>
   Maintain travel tracking spreadsheets.
  </li>
  <li>
   Reconcile monthly travel card statements.
  </li>
  <li>
   <strong>
    Administrative Support
   </strong>
  </li>
  <li>
   Coordinate and schedule divisional meetings.
  </li>
  <li>
   Maintain professional communication and documentation.
  </li>
  <li>
   Provide additional administrative support as assigned.
  </li>
 </ul>
 <p>
  <strong>
   Skills &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Highly organized and detail oriented
  </li>
  <li>
   Excellent communication skills&mdash;professional, clear, and customer focused
  </li>
  <li>
   Strong multitasker able to handle fast-paced, deadline-driven work
  </li>
  <li>
   Confident working independently with minimal supervision
  </li>
  <li>
   Comfortable coordinating with multiple stakeholders daily
  </li>
  <li>
   Reliable, punctual, and consistent&mdash;attendance and continuity are critical
  </li>
  <li>
   <strong>
    Required Minimum Qualifications
   </strong>
  </li>
  <li>
   High School Diploma or equivalent
  </li>
  <li>
   2+ years of administrative support experience
  </li>
  <li>
   Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
  </li>
  <li>
   Strong data entry skills
  </li>
  <li>
   Experience with timekeeping, travel coordination, or financial/administrative tasks preferred
  </li>
  <li>
   Strong problem-solving and conflict resolution skills
  </li>
  <li>
   <strong>
    Personal Traits
   </strong>
  </li>
  <li>
   Professional demeanor
  </li>
  <li>
   Highly accurate&mdash;zero error mindset (especially for time and travel data)
  </li>
  <li>
   Positive attitude and strong customer-service orientation
  </li>
  <li>
   Discreet and trustworthy with sensitive personnel information
  </li>
 </ul>
 <p>
  <strong>
   Education:
  </strong>
 </p>
 <ul>
  <li>
   High School Diploma or equivalent
  </li>
  <li>
   At least 2 years of administrative experience
  </li>
  <li>
   Proficiency with Microsoft Office Suite
  </li>
  <li>
   Strong data entry, communication, and problem-solving skills
  </li>
 </ul>
 <p>
  <strong>
   Security Clearance Required:
  </strong>
 </p>
 <ul>
  <li>
   Contractor personnel must complete:
  </li>
  <li>
   Background Investigation (per DOI standards) - Public Trust
  </li>
  <li>
   IT Security Awareness Training (initial + annual)
  </li>
  <li>
   HSPD 12 credentialing steps
  </li>
  <li>
   NPS Rules of Behavior
  </li>
 </ul>
 <p>
 </p>
</div>


Applebee's

<div><div><p>T.L. Cannon Companies is proud to be a long-standing franchisee of Applebee&rsquo;s, a casual dining brand with over 1,400 locations. For more than 30 years, we have operated over 50 restaurants across NY, CT, and PA, supported by a team of over 2,600 dedicated employees!</p><p>
We have a unique opportunity available for an Administrative Assistant. Please be aware that this position is based at our Buffalo support center located in Williamsville, NY and is an in-office position located at 180 Lawrence Bell Drive, Suite 100.</p><p>
The Administrative Assistant role provides high-level administrative support to the President, Vice President of Operations, and other departments. This role requires strong organizational skills, discretion, and the ability to work independently while supporting reporting, meetings, and operational initiatives. It also requires flexibility and the ability to thrive in a fast-paced environment while adapting to changing priorities.</p><p>
Key Responsibilities</p><ul><li>
Provide administrative support to senior leadership</li><li>
Schedule and coordinate meetings (including securing venues, ordering food, and making detailed arrangements as needed), travel, and conference room usage</li><li>
Prepare agendas, budgets, presentations, reports, and meeting minutes</li><li>
Manage and create daily, weekly, monthly, and annual reporting</li><li>
Handle correspondence, mail, and shipping (FedEx/UPS)</li><li>
Maintain and order office supplies, equipment, calendars, and records</li><li>
Analyze operational data and produce reports</li><li>
Support special projects and cross-functional initiatives</li><li>
Maintain databases, corporate rosters, and archived records</li><li>
Coordinate vendors, supplies, and departmental requests</li><li>
Serves as a point of contact for guest interactions and handles concerns</li><li>
Minimal overnight travel as required</li></ul><p></p><p>
Qualifications</p><ul><li>
5&ndash;7 years of progressive administrative experience; 1&ndash;2 years supporting C-suite executives preferred</li><li>
Advanced proficiency in Microsoft Excel, PowerPoint, Word and Outlook</li><li>
Excellent organizational and communication skills</li><li>
Self-directed and strong time management skills</li><li>
High level of professionalism, discretion, and attention to detail</li></ul><p>
We offer:</p><ul><li>
Competitive Salary</li><li>
Medical, Dental, and Vision coverage</li><li>
401k w/company match</li><li>
Flex Spending Account / HSA</li><li>
Company-funded and Supplemental Life Insurance Options</li><li>
Liberal Allowance for Vacation and Personal Time</li></ul></div><br>
<p></p>
INDHEADOFFICE</div>

Daunch & Hirschi Construction inc.

<p>We are looking for a responsible administrative assistant to perform a variety of administrative clerical tasks. As an administrative assistant, you will assume the duty of clerical and administrative support to management and colleagues.</p><p><b>Job responsibilities:</b></p><p>The administrative task will include all office procedures, maintaining filing systems,</p><p>construction documentation, project plans, and files.</p><p>Perform accounting duties related to accounts payable, payroll, banking, credit cards, and other duties as assigned.</p><p><b>Requirements:</b></p><p>-Must be proficient with office organization and equipment</p><p>-High degree of multitasking and time management capabilities</p><p>-Excellent written and verbal communication skills</p><p>-Integrity and professionalism</p><p>-Proficiency in MS Office, Word, and Excel</p><p>-Sage accounting software is a plus</p><p>-High School diploma and or additional education</p><p>-Prior administrative assistant/clerical experience preferred</p><p>-Strong accounting experience required</p><p><b>Job Type:</b></p><p>Full-time</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

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Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant