it administrative assistant

iACCEL GBI

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.&nbsp;
 
 
 &nbsp;
 
 
 
 
 Administrative Assistant Job Responsibilities:
 
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides administrative support to ensure efficient operation to the Office Manager.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answers phone calls, schedules meetings.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Exhibits polite and professional communication via phone, e-mail, and mail.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supports the team by performing tasks related to organization and strong communication.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides information by answering questions and requests.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Contributes to team effort by accomplishing related results as needed.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Immigration coordination services
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Visa process
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Document Control
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Insurance Process
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Tally Data Entry
 
 
 
 
 &nbsp;
 
 
 
 
 
 Administrative Assistant Skills and Qualifications:
 
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Reporting Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Administrative Writing Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Microsoft Office Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Managing Processes
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organization
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supply Management
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Inventory Control
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Verbal Communication
 
 
 
 
 Education and Experience Requirements
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High school diploma or equivalent education required.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;1 to 3 years of administrative assistant experience
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of appropriate software including Google Calendar, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
 
 
 
 
 &nbsp;Candidates who meet&rsquo;s the above criteria will be offered the right salary + Visa&nbsp;
 
 
</div>

Administrative Assistant

AirNxt

<div>About AirNxt
AirNxt is building the next generation of AI-powered MRO software to transform aviation maintenance, operations, and management. Our platform is designed to be intuitive, scalable, and high-performance, simplifying complex workflows and enhancing efficiency across the aviation industry.
As we scale, we&rsquo;re looking for passionate professionals who thrive in agile environments and are eager to solve real-world aviation challenges using cutting-edge technology and innovative solutions. If that sounds like you, we&rsquo;d love to hear from you!
Job Title: Administrative Assistant
Location: Cairo, Zahraa El Maadi
Department: People &amp; Culture
Reports To: HRBP
Job Brief
We're looking for a proactive and detail-oriented Administrative Assistant to support the daily operations of our AirNXT Egypt office. This role is essential for ensuring our office runs smoothly and efficiently. You will handle a variety of administrative tasks, act as the first point of contact for our office, and provide crucial support to the team.
Core Responsibilities<ul><li>
Office Administration:<ul><li>
Manage day-to-day office operations, including ordering and maintaining office supplies, stationery, and equipment.</li><li>
Serve as the main point of contact for external vendors, maintenance services, and couriers.</li><li>
Ensure the office environment is organized, and well-maintained.</li></ul></li><li>
Administrative Support:<ul><li>
Handle incoming and outgoing correspondence, including emails.</li><li>
Maintain and organize both physical and digital filing systems.</li><li>
Assist with scheduling meetings and appointments for the team as needed.</li><li>
Prepare and process expense reports.</li></ul></li></ul>
Qualifications &amp; Skills<ul><li>
Experience: 1-3 years of proven experience in an administrative or office support role.</li><li>
Education: A diploma or bachelor's degree is preferred.</li><li>
Technical Skills:<ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Familiarity with office equipment, such as printers and scanners.</li></ul></li><li>
Soft Skills:<ul><li>
Excellent organizational and time management skills.</li><li>
Strong verbal and written communication skills in both Arabic and English.</li><li>
High level of professionalism and a positive, can-do attitude.</li><li>
Ability to work independently and as part of a team.</li></ul></li></ul>
How to Apply
Click &ldquo;Apply Now&rdquo; to submit your application directly through Ashby. If you have any questions, reach out to talents@airnxt.ai.
AirNxt is an Equal Opportunity Employer.
We welcome applicants from all backgrounds and do not discriminate based on gender, race, disability, or any other protected status. We&rsquo;re committed to fostering a diverse and inclusive team.
Join us and be part of shaping the future of aviation technology!</div>

Servpro Industries

<div>Benefits: 
<ul><li>Bonus based on performance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Parental leave</li>
<li>Training &amp; development</li>
</ul> 
SERVPRO of Northwest Phoenix/Anthem is hiring an Administrative Assistant! 
 
Benefits 
SERVPRO of Northwest Phoenix/Anthem offers: 
<ul>
<li>Competitive compensation</li>
<li>Career progression</li>
<li>Professional development</li>
</ul>And more! 
 
As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. 
 
Key Responsibilities 
<ul>
<li>Perform fundamental daily administrative tasks to assist the office team</li>
<li>Coordinate crew and job scheduling</li>
<li>Perform detailed and accurate data entry</li>
<li>audit job files daily</li>
<li>provide update to insurance clients</li>
<li>provide updates to direct clients</li>
<li>schedule crews on an emergency basis</li>
<li>must be willing and able to work between construction department and mitigation department with ease</li>
<li>Assist other departments, as needed</li>
</ul> 
Position Requirements 
<ul>
<li>High school diploma/GED (preferred)</li>
<li>Must be knowledgeable in Microsoft Office including Outlook, Word, Excel</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills with the ability to multi-task</li>
</ul> 
Skills/Physical Demands/Competencies 
This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law 
 
Each SERVPRO&reg; Franchise is Independently Owned and Operated. 
 
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise&rsquo;s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. 
All employees of a SERVPRO&reg; Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO&reg; Franchise. SERVPRO&reg; Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.</div>

Volunteers of America

<div><div>Position: Administrative Assistant</div>
<div></div><div>Reports to: Program Manager</div>
<div></div><div>FLSA Status: Non-Exempt</div>
<div></div><div>Function:</div>
<div></div><div>To provide clerical and administrative support as assigned by the Program Manager.</div>
<div></div><div>Know How:</div>
<div></div><div>The position requires a high school diploma/GED and one (1) year of responsible clerical skills. Excellent organizational skills and the ability to multi-task are required. The position requires the ability to work without direct supervision, the ability to type 70 wpm, good word processing and computer skills, good communication and writing skills, management of agency databases and knowledge of general office procedures.</div>
<div></div><div>Principal Activities:</div>
<div></div><div><ul><li>Performs simple and complex clerical duties including word processing, typing, filing and other administrative support functions.</li></ul>
<ul><li>Responsible for inputting training data and documents into storage system.</li></ul>
<ul><li>Maintain a comprehensive filing system.</li></ul>
<ul><li>Assists in preparing routine and special reports.</li></ul>
<ul><li>Assists in management of agency database.</li></ul>
<ul><li>Assists in maintaining data for the Program Manager and compiling reports.</li></ul>
<ul><li>Manages communications and correspondence for the Program Manager.</li></ul>
<ul><li>Provides administrative assistance/support to the Program Manager.</li></ul>
<ul><li>Answers telephone in a professional manner, provides or directs 
information to appropriate staff.</li></ul>
</div><div>Effect on End Result:</div>
<div></div><div><ul><li>To provide administrative support resulting in an efficient operation of all program areas.</li></ul>
<ul><li>To maintain complete and accurate records.</li></ul>
<ul><li>To maintain a positive image for the organization.</li></ul>
</div><div>Language skills:</div>
<div></div><div>Ability to read, analyze, and interpret, common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribe style and format. Ability to effectively present information to top management, public groups and/or boards of directors.</div>
<div></div><div>BENEFITS PACKAGE OFFERED!</div></div><div></div>

Goldbelt Apex LLC

<div>
 
 Overview
 
 
 
 Please note that this position is contingent upon the successful award of a contract currently under bid.
 
 
 Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.
 
 
 
 Summary:
 
 
 
 The Administrative Assistant will provide comprehensive administrative and financial support for the U.S. Naval Medical Research Unit (NAMRU) EURAFCENT&rsquo;s Vector Biology Research Program (VBRP) based in Egypt. The VBRP conducts entomological and vector-borne disease research in collaboration with regional institutions in Nigeria, Ghana, Jordan, Djibouti, and other countries. This position plays a key role in supporting day-to-day operations, coordination of international research activities, documentation, procurement assistance, and office management.
 
 
 The work under this contract will be performed at the U.S. Naval Medical Research Unit EURAFCENT offices in Cairo, Egypt, or at other designated locations in special circumstances.
 
 
 
 Responsibilities
 
 
 
 
 Essential Job Functions:
 
 
 
 <ul>
 <li>
 Provide general administrative support to the VBRP team including calendar management, travel coordination, meeting logistics, and correspondence.
 </li>
 <li>
 Maintain accurate records of project documentation, financial transactions, procurement requests, and inventory logs.
 </li>
 <li>
 Assist in preparing and editing technical and financial reports, memos, and presentations.
 </li>
 <li>
 Support coordination and communication with partner institutions across collaborating countries.
 </li>
 <li>
 Track and manage expense reports, petty cash logs, and supply requests in coordination with procurement and finance departments.
 </li>
 <li>
 Maintain a well-organized electronic and physical filing system for program records and contracts.
 </li>
 <li>
 Support procurement activities by assisting with vendor communication, price quotations, and documentation.
 </li>
 <li>
 Serve as a liaison for internal and external stakeholders in both English and Arabic.
 </li>
 <li>
 Provide logistical support for training, workshops, and field visits, including document preparation, travel arrangements, and participant coordination.
 </li>
 <li>
 Ensure compliance with all U.S. Navy administrative policies and program requirements.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Necessary Skills and Knowledge:
 
 
 
 <ul>
 <li>
 Professional knowledge in computer programs such as Microsoft Word, Excel, Access, etc.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to work independently and as part of a multidisciplinary team.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 
 
 </li>
 </ul>
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Commerce or related financial management specialty.
 </li>
 <li>
 At least 4 years of experience working in administrative support.
 </li>
 <li>
 Language Proficiency: Good command of verbal and written English and Arabic.
 </li>
 <ul>
 <li>
 Level IV (as defined by the U.S. Department of State) of written and spoken Arabic and English (ability to communicate in French is preferential but not required), typing (not less than 35 words/min)
 </li>
 </ul>
 <li>
 Travel Requirements: Travel may include Djibouti, Jordan, Nigeria, and other countries in Africa and the Middle East, depending on research requirements.
 
 
 </li>
 </ul>
 
 Pay And Benefits
 
 
 
 At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
</div>

Business Tribune Global Company Ltd

<div>
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant
 
 to join our dynamic team, The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests.,
 
 
 If you are a proactive problem-solver with a talent for multitasking and organization, we encourage you to apply!
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 Reporting:
 
 Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
 
 
 </li>
 <li>
 
 
 Document Control:
 
 Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
 
 
 </li>
 <li>
 
 
 Management Support:
 
 Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
 
 
 </li>
 <li>
 
 
 Meeting Room Management:
 
 Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
 
 
 </li>
 <li>
 
 
 ZOHO System Records:
 
 Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.
 
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Proven experience in an administrative, document control, or coordination role.
 
 
 </li>
 <li>
 
 
 Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
 
 
 
 </li>
 <li>
 
 Experience with office management or asset tracking software is a plus.
 
 
 </li>
 <li>
 
 Excellent English verbal and written communication abilities.
 
 
 </li>
 <li>
 
 Ability to manage multiple priorities and deadlines in a fast-paced environment.
 
 
 </li>
 <li>
 
 Discretion and professionalism when handling confidential information.
 
 
 </li>
 </ul>
</div>

DUGGAN BERTSCH, LLC

<div>Administrative Assistant
About DUGGAN BERTSCH:
DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts &amp; estates, corporate, litigation, real estate, sports &amp; entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence.
Job Summary:
The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.
Responsibilities:
Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements. 
Maintaining and organizing case files, both electronically and physically. 
Manage client communication: 
Scheduling client appointments and managing client inquiries. 
Preparing and distributing meeting agendas and materials. 
Drafting and sending client correspondence. 
Maintaining positive and professional relationships with clients. 
Provide administrative support to the legal team: 
Processing invoices and managing billing tasks. 
Booking travel and arranging logistics for attorney travel. 
Maintaining a clean and organized office environment. 
Assisting with special projects and initiatives. 
Strong research and writing skills are essential. 
Excellent organizational and time management skills are crucial. 
The ability to work independently and prioritize multiple tasks effectively is necessary. 
Strong communication and interpersonal skills, both written and verbal, are required. 
Detail oriented and with a keen eye for accuracy is paramount. 
Discretion and respect for client confidentiality are essential. 
A positive and team-oriented attitude is valued.
Qualifications:
Excellent written and verbal communication skills. 
Deadline and detail oriented. 
Technology skills, Microsoft Office proficient. 
Interpersonal skills. 
Bachelor&rsquo;s Degree is a must. 
Strong attention to detail.
Benefits:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Immediate participation in 401(k) and 100% vested match after 1 year of service</li><li>
Company paid life and long-term disability insurance</li><li>
HSA, HRA and Flex Spending Account options</li><li>
Dynamic and diverse work environment</li><li>
Opportunities for professional growth and development.</li><li>
Paid holidays and 15 PTO days annually</li></ul> 
This position can be based in one of our following locations:<ul><li>
Chicago, IL</li><li>
Des Moines, IA</li><li>
Omaha, NE</li></ul>
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