it administrative assistant

Nike

<div>
 
 Work options:
 
 Hybrid
 
 
 Mon-Thurs: Onsite
 
 
 
 Expression of Interest for:
 
 Administrative roles
 
 
 
 Locations
 
 : Beaverton, OR | Boston, MA
 
 
 
 As an Administrative Assistant contractor at Nike, you can do work with impact. To be considered for future Administrative Assistant opportunities, express your interest now and be added to the Nike Contract Talent Community and the Administrative Talent Pool.
 
 
 
 NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it&rsquo;s about each person bringing skills and passion to a challenging and constantly evolving game.
 
 
 
 What You Will Work On
 
 
 
 As an Administrative Assistant your responsibilities will encompass a wide range of administrative tasks, from maintaining office operations to coordinating meetings, events, and travel arrangements. Additionally, you will be responsible for providing excellent reception services, handling confidential information with discretion, and assisting with presentations and reports.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Manage complex calendars across time zones, coordinate meetings, and handle travel logistics
 </li>
 <li>
 Process and reconcile expenses using Concur
 </li>
 <li>
 Support internal communications and assist with event planning and team coordination
 </li>
 <li>
 Prepare presentations and documents using Microsoft Office Suite and Campaign Monitor
 </li>
 <li>
 Ensure accuracy and follow-through across multiple tasks and stakeholders
 </li>
 <li>
 Serve as a key point of contact for cross-functional teams and external partners
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Previous experience supporting senior executives in an administrative capacity
 </li>
 <li>
 Strong attention to detail and ability to multitask effectively
 </li>
 <li>
 Energetic, driven, and eager to learn
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Experience with Concur, Campaign Monitor, and Microsoft Office Suite
 </li>
 <li>
 Prior experience at Nike, Converse, or in a retail/product creation environment is a plus
 </li>
 </ul>
</div>

Administrative Assistant

KabaFusion

Come join an exciting and innovative company that puts the &ldquo;care&rdquo; back in healthcare! Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn&rsquo;t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you&rsquo;ve made a difference and improved someone&rsquo;s life. About us: What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it&rsquo;s no wonder why KabaFusion is the industry leader in home infusion. About the role: As an Administrative Assistant with KabaFusion, your role is much bigger than just answering the phone. You will interact with our employees and department leaders along with frequent interaction with our C-Suite and will be the face of the company to everyone who walks through the door. Essential Duties &amp; Responsibilities: Assist department managers with special projects and administrative tasks Maintain inventory of office supplies and ensure office equipment is operational Arrange meetings, conferences, and travel arrangements for executives What you bring as an Administrative Assistant: High school diploma or equivalent A positive attitude and a smile Previous experience working in a professional office setting Compensation: Our Benefits: Benefits start on your 1st day of employment 401k w 4% match &ndash; no waiting or vesting period PTO / Floating Holidays / Paid Holidays Company paid life insurance and short-term disability Employee Assistance programs to help with mental health / wellness Learning &amp; Development Programs Perks&hellip; includes discounts on travel, cell phone, clothing and more&hellip; Generous employee referral program To learn more about KabaFusion, please visit our careers page: https://www.kabafusion.com/careers/ If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!

Kastner Hill Learning

Kastner Hill Learning is a boutique tutoring company in Austin, TX, specializing in SAT/ACT preparation and most high school-level academic subjects. We pride ourselves on the fun environment we&rsquo;ve created and work with the best students in Austin!We seek a qualified administrative assistant to aid in answering phones, one-off scheduling, data entry, and maintaining the office. Our ideal candidate will be detail-oriented, proactive, and highly skilled in client correspondence through email, by phone, and in person. Our ideal candidate should also be interpersonally gifted with the ability to relate to high school students.A cover letter is recommended for this position. It can be added at the end of your application as a supporting document. Applications without cover letters may not be considered.This is not a remote position.Responsibilities<ul><li>Welcoming students and parents to the office</li><li>Scheduling students with their tutors for ad-hoc sessions</li><li>Answering calls and emails to handle cancellations, reschedule requests, and basic questions about Kastner Hill Learning and its products</li><li>Scheduling calls between parents and managers</li><li>Updating tutors&rsquo; calendars for the purposes of billing and payroll</li><li>Following up with parents and students about missed sessions and billing</li><li>Assisting the proctor team</li><li>Supporting the billing team by sending out invoices to clients and following up on missed payments</li></ul>Our Required Qualifications:<ul><li>A High School Diploma or GED</li><li>At least 2 years of Administrative Assistant experience</li><li>Must be able to reliably commute to the Kastner Hill office in Austin, TX</li><li>Must be able to work the schedule as listed below</li></ul>Our Preferred Qualifications:<ul><li>4 or more years of Administrative Assistant experience</li><li>Experience working in an Education setting</li><li>Experience working with high schoolers, not as a peer</li><li>Ability to multi-task with excellent organizational skills and attention to detail</li><li>Proficient in using Microsoft Office and Google Workspace</li></ul>Work Schedule<ul><li>Full-Time: 35 hours per week</li><li>School Year: Saturday 9:30 AM to 4:30 PM, Monday through Thursday 2:30 PM to 9:30 PM</li><li>Summer: Saturday 9:30 AM to 4:30 PM, Monday through Wednesday 11 AM to 6 PM, Thursday 9:30 AM to 4:30 PM</li></ul>Background ChecksA criminal history background check will be required for this position.Join our team as an Administrative Assistant and work for the best tutoring company in Austin, Texas!Pay: $22.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do the School Year and Summer schedules work for you?</li></ul>Experience:<ul><li>Administrative Assistant: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Austin, TX 78746 (Required)</li></ul>Work Location: In person

Monks Auto Reconditioning

We are hiring for a new Administrative Assistant. This position offers a large amount of independence, with little direction given throughout the day. Qualified applicants will have some experience in positions consisting of, or overlapping with, accounting, customer service, human resources, inventory, management, payroll, and secretarial. In our small shop setting the administrative assistant wears many figurative hats and is expected to handle a wide variety of responsibilities. Applicants must be proficient in various office software such as Google Docs, Google Sheets, &amp; QuickBooks.You&rsquo;ll work side by side with our current administrative assistant until fully trained.Responsibilities<ul><li>Answer incoming calls and greet customers</li><li>Invoice and process payments Accounts Payable and Accounts Receivable</li><li>Collect information needed to build estimates for customers</li><li>Coordinate appointments</li><li>Create flyers for advertising at events, etc.</li><li>Maintain filing systems</li><li>Maintain office &amp; shop inventory</li><li>Manage workflow of shop employees and management</li><li>Operate social media accounts</li><li>Prepare reports</li><li>Sum payroll hours</li><li>Utilize and maintain office equipment</li></ul>Required Skills<ul><li>Excellent verbal &amp; written communication</li><li>Excellent organization</li><li>Proficiency in Google Docs, Google Sheets, &amp; QuickBooks</li><li>Ability to prioritize and manage time over various tasks</li><li>Attention to detail</li></ul>Details<ul><li>Pay is $15+ per hour, dependent on experience</li><li>Full time</li><li>Monday-Friday</li><li>No weekends or major holidays.</li><li>PTO eligibility after 6 months</li></ul>SUBMIT A RESUME HERE OR DROP IT OFF AT 1175 West Alameda Road, PocatelloPay: From $15.00 per hourExpected hours: 39.0 per weekWork Location: In person

NAES Corporation

<div>Canyon Peak Power, situated in Bennett, Colorado, is a 162 MW simple-cycle gas facility delivering reliable, on-demand energy. The plant features six GE LM2500 simple-cycle gas turbines, offering rapid-start capability and high operational flexibility. Designed to support grid stability, it plays a critical role in meeting peak electricity demand across the region.

Opportunity Summary
The Administrative Assistant at Canyon Peak Power supports the efficient operation of a peaking, simple-cycle power plant by providing administrative, accounting, and coordination support to plant operations and the Plant Manager. Responsibilities include maintaining accurate plant records, documentation, and data systems; tracking fuel deliveries, usage, and related invoices; coordinating with fuel suppliers, service vendors, and corporate support teams; and supporting procurement and accounts payable activities. The role also provides administrative support for HR, payroll backup, safety, and regulatory compliance functions through effective documentation control, reporting, and communication, contributing to safe, compliant, and reliable plant operations in support of regional grid reliability.

Your scope of responsibility as the Administrative Assistant includes the following primary functions:
<ul><li>Provide comprehensive administrative support to the plant and Plant Manager, including document preparation, routing for review and approval, accurate recordkeeping, vendor and HR coordination, regulatory support, and efficient daily operations at a peaking, simple-cycle facility.</li>
<li>Maintain plant data systems and records related to fuel deliveries, usage, invoices, and receipts, ensuring accuracy, reconciliation, and accessibility.</li>
<li>Administer electronic and hard copy filing systems for vendor accounts, contracts, insurance certificates, purchase orders, accounts payable files, operational records, and project documentation.</li>
<li>Coordinate accounts payable and procurement activities by processing invoices, validating receipts, reconciling transactions in accounting and CMMS systems (e.g., Maximo, MainSaver), assisting with accruals and tax reconciliations, supporting credit card and expense report processing, and coordinating timely payment with Corporate Accounts Payable.</li>
<li>Support purchasing and commitment tracking through invoice matching, order expediting, discrepancy resolution, and assistance with purchase requisitions, purchase orders, and Budget Variance Report (BVR) reviews.</li>
<li>Serve as the primary administrative liaison for fuel suppliers, service vendors, Human Resources, and Environmental, Safety, and Regulatory groups, ensuring clear communication and alignment with company policies and plant requirements.</li>
<li>Support HR, payroll, training, and safety administration by maintaining onboarding and qualification records, assisting with time entry verification and reporting, completing required system training, updating training databases, and maintaining regulatory postings and bulletin boards.</li>
<li>Assist Environmental and Safety personnel with documentation, reporting, recordkeeping, audits, and incident tracking to support compliance obligations.</li>
<li>Coordinate administrative logistics including outage support, scheduling meetings and calendars, arranging facilities, answering and routing calls, processing mail and shipments, inventory tracking, and documentation of meetings, audits, and events.</li>
<li>Maintain office operations by managing document control, ordering supplies, and ensuring proper handling of incoming and outgoing correspondence and packages.</li>
<li>Demonstrate professionalism in all activities, support employee engagement and community initiatives, and provide flexibility for occasional overtime, limited travel, and additional administrative or operational support as directed by the Plant Manager.</li>
</ul>
NAES Safe
Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee&rsquo;s performance.

Working Relationships
The Administrative Assistant reports directly to the Plant Manager. This position will also coordinate with all plant personnel relative to the accounting, human resources, and administrative processes.

Physical Requirements and Working Conditions
Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.

Fitness for Duty
All personnel will participate in the Fitness for Duty Program, which includes a post-offer physical examination, drug screening, and post-employment random drug screening.

Work Schedule
The Administrative Assistant works a standard Monday to Friday day shift schedule, ensuring consistent plant operation and support during regular business hours. This position will also occasionally necessitate extended working hours and flexible shifts as needed, including weekends and holidays, in response to schedules, workload demands, and plant conditions. Periodic callouts or &ldquo;On call&rdquo; status may also be required.

Some travel may be involved to participate in Manager, Owner, or other offsite meetings.

Compensation
This position offers a base pay rate ranging from $25 to $33 per hour, along with an annual performance bonus.

Core Qualifications and Skills
We are seeking a detail-oriented Administrative Assistant with relevant administrative experience and a strong understanding of office operations, including support for fitness for duty programs, workers&rsquo; compensation, human resources, general accounting, and payroll functions.
<ul>
<li>An Associate or Bachelor&rsquo;s degree in business administration, human resources, or a related field is preferred; relevant industry or military experience may be considered in lieu of formal education.</li>
<li>Experience providing administrative support in a fast-paced, operations-focused environment, preferably within industrial, energy, or power generation facilities.</li>
<li>Demonstrated experience coordinating vendor communications, tracking fuel deliveries, and processing, validating, and reconciling invoices in support of accounts payable and purchasing activities.</li>
<li>Working knowledge of procurement processes, including purchase requisitions, purchase orders, order tracking, expediting materials or services, and resolving vendor discrepancies.</li>
<li>Proficiency with administrative and operational systems used for recordkeeping and reporting, such as CMMS and ERP platforms (e.g., Maximo or similar systems).</li>
<li>Strong attention to detail with the ability to maintain accurate electronic and hard-copy records related to fuel usage, vendor accounts, contracts, permits, and operational documentation.</li>
<li>Ability to prepare, format, and distribute professional correspondence, reports, and regulatory or audit-related documentation with accuracy and clarity.</li>
<li>Excellent organizational and time-management skills to manage multiple priorities, support plant leadership and administrators, and maintain document control in a regulated environment.</li>
<li>Clear, professional verbal and written communication skills to effectively serve as an administrative point of contact for fuel suppliers, service vendors, transportation providers, and internal stakeholders.</li>
<li>Must possess a valid, unrestricted U.S. driver&rsquo;s license and ensure it remains in good standing at all times.</li>
</ul>
About NAES
NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We have built a reputation as a reliable partner for clients in North America and internationally, offering services across the power generation, oil and gas, and renewable energy sectors. Our growing family of companies allows us to address the entire life cycle of power generation and other industrial plants.

NAES is committed to fostering a diverse and inclusive workplace. We prioritize selecting employees based on merit and competence, seeking individuals of the highest quality, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status, or affiliation protected under USERRA, or any other form of discrimination prohibited by applicable local, state, and federal law.</div>

NextPhase Search

<div>
 
 
 REMOTE, Massachusetts based role- must live in the MA area! Administrative Assistant/ Client Service, Wealth Management, Remote (occasional meetings and errands between Framingham and Quincy). Benefits begin day one!
 
 
 
 
 
 
 
 About the Company:
 
 stable and very well-established wealth management firm. This such a lovely group of people-they have almost no turnover! The people they have hired from us have raved about how warm and welcoming everyone is and how much they learned in a short period of time because of the effort folks make to educate on the nuances of the business. Firm working hours are 9-5, and culture represents great work/life balance!
 
 
 
 
 
 
 What you'll do
 
 : join as the 4th person on a boutique team within the larger organization in direct support of a top producer at the firm who works remote in conjunction with an Advisor Assistant/ Sr. Client Service Specialist who&rsquo;s been in the role a few years and whose role has grown over time. In this newly created role, you&rsquo;ll take direction and workload from both this top producing Advisor and the current Assistant- and function as a backup point of contact and liaison between the Advisor their clients. In this role you will help with some first line administrative support including assisting with investment related paperwork and check processing. Manage bookkeeping tasks utilizing QuickBooks and various spreadsheets. Support Advisers and Staff with setup and ongoing IT and phone issues. Act as backup for the office based administrative staff including remote reception coverage as needed (they can forward the main line phones as needed- though this will be rare). Provide scanning and clerical support. In supporting the Advisor Assistant/ Sr. Client Service Associate, you may assist with any of the following: triage phone requests from clients, execute financial transactions, complete forms and documents for advisors, assist with the administration needs of onboarding of new clients. Alert clients regarding upcoming payments, shepherd client signatures on documents and coordinate their portfolio review meetings with the Advisors including scheduling the client appointments. Manage paperwork including creating and saving to electronic document library. Light administrative support including managing schedules and calendars for the Advisor.
 
 
 
 
 
 
 About you:
 
 you have strong writing, organizational and multi-tasking skills along with great attention to detail and a friendly persona! One or more years of post-college experience as an administrative assistant or a client service or hospitality is ideal for this position, but they are flexible for the right person with less or more experience. You're looking for a long-term work "home" and will be happy to primarily work remote -you live in reasonable proximity to the Framingham to Quincy area for occasional in person meetings or shepherding signatures as needed and picking up documents from either location to bring to the other location as needed. This is a particularly strong practice within a very established firm and there's potential to grow as you become established. Ideally, you have proficiency with Office 365 and the ability to learn proprietary software packages.
 
</div>

Appalachian Regional Healthcare

Overview: 
The Administrative Assistant is accountable for implementing specific work projects and for performing administrative tasks relative to the operation of the Hospital or Clinic.
 
Responsibilities: 
Responsible for assisting employees with personnel and labor relations matters.
 
Compile data that is relative to the various components of the Clinic and assist in the interpretation of this data.
 
Perform various administrative, special projects and personnel duties as assigned.
 
Assist in the preparation of various reports as necessary and review reports received by the Administrator to ensure accuracy.
 
Administer the payroll function for employees.
 
Review with physicians CPT Coding as it relates to charges and collections.
 
Perform other related duties as assigned.
 
Qualifications: 
Bachelor degree in business administration or relate discipline preferred; or
 
Associate Degree with two years experience administration, preferably in a clinic/hospital; or.
 
High School Diploma or GED with a minimum of five (5) years experience in administration, management, or business related fields, preferably in a hospital environment.

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