it administrative assistant

Daley And Associates, LLC

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
 </li>
 <li>
 
 
 
 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
 </li>
 <li>
 
 
 
 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
 </li>
 <li>
 
 
 
 Manage internal and external correspondence.
 
 
 
 </li>
 <li>
 
 
 
 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
 </li>
 <li>
 
 
 
 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
 </li>
 <li>
 
 
 
 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
 </li>
 <li>
 
 
 
 Perform expense reporting.
 
 
 
 </li>
 <li>
 
 
 
 Provide additional support as needed.
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required).
 
 
 
 </li>
 <li>
 
 
 
 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
 </li>
 <li>
 
 
 
 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
 </li>
 <li>
 
 
 
 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
 </li>
 <li>
 
 
 
 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
 </li>
 <li>
 
 
 
 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
 </li>
 <li>
 
 
 
 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Administrative Assistant

Center for Human Development

<div>The Center for Human Development, (CHD) is seeking an Administrative Assistant to join our team at our Outpatient Site, located in Orange, MA.

Your role as an Administrative Assistant:
The Administrative Assistant serves as a resource to the program as a whole and is directly supervised by the Clinic Director and/or Clinical Supervisor. Duties include, but are not limited to, reception, answering telephones, supply management and inventory (including shopping for the program), coding and filing bills, managing checkbook and petty cash account, typing, filing, record keeping, documentation, word processing, data entry, and report writing. The Administrative Assistant is also responsible for running miscellaneous errands, data collection and will assist with quality assurance related to both the funding source and licensing requirements. The ideal candidate will demonstrate good verbal and written communication abilities, strong computer skills, be detail&ndash;oriented, flexible and able to work independently and as a team member.

Requirements:
<ul>
<li>High school diploma or equivalent</li>
<li>Proficiency in English required</li>
<li>Must pass background screening process including CORI</li>
<li>Clear driving record check.</li>
<li>Have their own transportation, for occasional business use</li>
</ul>
Success Factors:

Experience in an office environment preferred, Additional administrative training or education is a plus, strong computer skills required, must be organized and detail-oriented and have excellent communication skills.

Schedule of Work:

This is a full-time, on-site role. Candidates should have the ability to work a flexible schedule that includes some later shifts and/or Saturday&rsquo;s.

Pay rate starts at $20.00/hr. As well as a phenomenal benefit package that includes, Dental, Health and Life insurance. Paid time off, earned vacation time and paid holidays just to name a few.
At Center for Human Development (CHD), Care Finds a Way:

The Center for Human Development (CHD) provides a broad range of high quality, community-oriented human services dedicated to promoting, enhancing, and protecting the dignity and welfare of people in need. At CHD we are celebrating differences, inclusion is not just a policy- it is a daily practice. Multicultural, multilingual, and fluent in sign language, CHD is a reflection of those we serve.

Connect with our Team today!

If this sounds like the right job for you, do not wait - apply today to join our team. We look forward to hearing from you!</div>

Southern Electric

<div><h4 class="jobSectionHeader">Be the Organized Force Behind the Team - Join Southern Electrical Service as an Administrative Assistant!</h4>
Join a company that keeps homes powered and customers supported while giving your administrative career real stability and growth.<h3 class="jobSectionHeader">
What&rsquo;s in it for You?</h3><ul><li>
$18&ndash;$23 per hour based on experience</li><li>
Full-time opportunity offering medical, dental, and vision coverage</li><li>
Retirement plan options to help you plan for the future</li><li>
Clear opportunities to grow your skills and advance your career</li><li>
Supportive team environment where your work truly matters</li></ul><h3 class="jobSectionHeader">
Why You&rsquo;ll Love It Here</h3><ul><li>
Work with a tight-knit team that supports each other on and off the job</li><li>
Perform meaningful work that helps keep homeowners safe and powered every day</li><li>
Be part of a company that values organization, professionalism, and customer service</li><li>
Build long-term stability with a company that invests in its people</li><li>
Contribute to a fast-moving electrical service team where your administrative skills keep everything running smoothly</li></ul><h3 class="jobSectionHeader">
Your New Role</h3><ul><li>
Provide administrative and documentation support across multiple departments</li><li>
Maintain organized digital and physical filing systems and assist with internal reporting, data entry, and record management</li><li>
Prepare and submit permit applications to local municipalities and maintain detailed permit tracking logs</li><li>
Coordinate inspections and ensure all required approvals are obtained in a timely manner</li><li>
Communicate effectively with internal staff to support efficient day-to-day operations</li><li>
Assist with special projects, process improvements, front-desk coverage when needed, and other administrative support as business demands require</li></ul>
Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience. 
<ul><li>
Previous experience as an administrative assistant, office assistant, customer service, or office coordinator role preferred</li><li>
Proficiency in Microsoft Office, including Word, Excel, and Outlook</li><li>
Strong organizational skills and attention to detail</li><li>
Professional communication skills, both written and verbal</li><li>
Ability to manage multiple tasks in a fast-paced office environment</li><li>
Reliable transportation and willingness to commute to the Leesburg, VA office</li><li>
Valid driver&rsquo;s license with a clean driving record</li><li>
Ability to work onsite and collaborate with office and field teams</li><li>
Strong problem-solving skills and a proactive mindset</li></ul>
Southern Electrical Service is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #red</div>

Green Bird Landscaping Inc.

The Administrative Assistant will perform a variety of administrative and clerical tasks. To work directly with the company CEO and CFO. The duties of the Administrative Assistant include providing support to our account support specialist and employees and assisting with daily office needs. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as Quickbooks, MS Office, Landscape Software ( LMN ) and office equipment. Beyond core administrative duties, you will act as a direct support to the company CEO, managing reminders and daily office logistics to ensure that organizational discipline is maintained at all time. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.Must be, fluent in English and Portuguese, or Spanish.Responsibilities to include but not limited to: <ul><li>Answer and direct phone calls, write and distribute emails, correspondence memos, letters, faxes, and forms.</li><li>Organize and schedule appointments.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Maintain contact lists.</li><li>Provide general support to field, and operations.</li><li>Act as the point of contact for internal and external clients.</li><li>Assist with estimates and quotes.</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant.</li><li>Must be highly tech-savvy.</li><li>Experience with QuickBooks and LMN is a major plus, but the ability to master it in 3-4 weeks is mandatory;</li><li>Proficiency in MS Office, and Outlook.</li><li>Knowledge of office management systems and procedures and office equipment, like printers and fax machines.</li><li>Excellent time management skills and the ability to prioritize work.</li><li>Attention to detail and problem-solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with the ability to multi-task.</li><li>Previous experience in Landscape or construction is a plus.</li></ul>Success in this role will be measured by maintaining zero administrative downtime caused by forgotten tasks; managing relationships with high-end customers in Cape Cod; coordinating with suppliers on a daily basis; and communicating clearly, professionally, and empathetically while taking full ownership of your tasks.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Language:<ul><li>Portuguese or Spanish (Preferred)</li></ul>Work Location: In person

RecSol Recovery Solutions

<div>Position Description:
Looking for a role where your organization and communication skills make a real impact?
Join our team as an Administrative Assistant and play a vital role in keeping our facility running smoothly. You&rsquo;ll support leadership, manage office workflows, and ensure operations stay efficient and organized.
What You&rsquo;ll Do
<ul><li>Support facility leadership with daily administrative tasks, including answering phones, maintaining files, and typing correspondence</li>
<li>Track records and maintain databases to ensure accurate information</li>
<li>Take, transcribe, and maintain meeting minutes, agendas, and other important documentation</li>
<li>Keep calendars updated and schedule appointments for leadership team members</li>
<li>Receive, sort, and route mail and correspondence efficiently</li>
<li>Assist with office supply management, event coordination, and other administrative duties as assigned</li>
</ul>
What We&rsquo;re Looking For
Education
<ul><li>High School Diploma or equivalent (required)</li>
</ul>
Experience
<ul><li>Minimum of one (1) year of clerical or administrative experience (required)</li>
<li>Proficiency in Microsoft Office Suite (required)</li>
</ul>
Licenses/Certifications
<ul><li>Completion of client-mandated certifications and/or training (required)</li>
</ul>
Why Join Us?
As an Administrative Assistant, you&rsquo;ll be at the heart of our operations, ensuring our teams are supported and our workflows run smoothly. This role offers opportunities to grow your administrative skills, contribute to a collaborative environment, and make a meaningful impact on the success of our facility.
Ready to make a difference and bring your organizational skills to our team? Apply today to join us as an Administrative Assistant!
Perks and Benefits
In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:
<ul><li>DailyPay</li>
<li>Tuition Assistance
</li><li>Employee Assistance Program (EAP) including free counseling and health coaching</li>
<li>Company paid life insurance</li>
<li>Tax free Health Spending Accounts (HSA)</li>
<li>Wellness program featuring fitness memberships and product discounts</li>
<li>Pet insurance</li>
<li>Discount and reward programs for Theme Parks &amp; Attractions, Hotels, Rental Cars, Water Parks, Virtual Events &amp; Shows, Movie Tickets, Gift Cards, and more.</li>
</ul>
<ul><li>Eligibility for perks and benefits varies based on employee type and length of service.</li></ul>
You Matter
From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society&rsquo;s most vulnerable and often overlooked individuals.? Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.
For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.
We encourage you to apply! If you are excited about a role but your experience doesn&rsquo;t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.
We are an Equal Employment Opportunity Employer
We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.
Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.
We are an Affirmative Action Employer in accordance with applicable state and local laws.</div>

<div>Position Description:
Looking for a role where your organization and communication skills make a real impact?
Join our team as an Administrative Assistant and play a vital role in keeping our facility running smoothly. You&rsquo;ll support leadership, manage office workflows, and ensure operations stay efficient and organized.
What You&rsquo;ll Do
<ul><li>Support facility leadership with daily administrative tasks, including answering phones, maintaining files, and typing correspondence</li>
<li>Track records and maintain databases to ensure accurate information</li>
<li>Take, transcribe, and maintain meeting minutes, agendas, and other important documentation</li>
<li>Keep calendars updated and schedule appointments for leadership team members</li>
<li>Receive, sort, and route mail and correspondence efficiently</li>
<li>Assist with office supply management, event coordination, and other administrative duties as assigned</li>
</ul>
What We&rsquo;re Looking For
Education
<ul><li>High School Diploma or equivalent (required)</li>
</ul>
Experience
<ul><li>Minimum of one (1) year of clerical or administrative experience (required)</li>
<li>Proficiency in Microsoft Office Suite (required)</li>
</ul>
Licenses/Certifications
<ul><li>Completion of client-mandated certifications and/or training (required)</li>
</ul>
Why Join Us?
As an Administrative Assistant, you&rsquo;ll be at the heart of our operations, ensuring our teams are supported and our workflows run smoothly. This role offers opportunities to grow your administrative skills, contribute to a collaborative environment, and make a meaningful impact on the success of our facility.
Ready to make a difference and bring your organizational skills to our team? Apply today to join us as an Administrative Assistant!
Perks and Benefits
In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:
<ul><li>DailyPay</li>
<li>Tuition Assistance
</li><li>Employee Assistance Program (EAP) including free counseling and health coaching</li>
<li>Company paid life insurance</li>
<li>Tax free Health Spending Accounts (HSA)</li>
<li>Wellness program featuring fitness memberships and product discounts</li>
<li>Pet insurance</li>
<li>Discount and reward programs for Theme Parks &amp; Attractions, Hotels, Rental Cars, Water Parks, Virtual Events &amp; Shows, Movie Tickets, Gift Cards, and more.</li>
</ul>
<ul><li>Eligibility for perks and benefits varies based on employee type and length of service.</li></ul>
You Matter
From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society&rsquo;s most vulnerable and often overlooked individuals.? Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.
For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.
We encourage you to apply! If you are excited about a role but your experience doesn&rsquo;t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.
We are an Equal Employment Opportunity Employer
We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.
Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.
We are an Affirmative Action Employer in accordance with applicable state and local laws.</div>

Multipolitan

<div>
 
 Company Description
 
 
 
 Multipolitan is a platform designed for modern global living, providing innovative solutions for individuals seeking mobility and flexibility. By combining a user-centric immigration platform with a mobility app, Multipolitan makes it simple for people to live, work, and thrive anywhere in the world. Headquartered in Singapore and operating across six countries, the company supports clients in over 20 markets. Multipolitan's team brings together experienced experts, including unicorn-exit founders and pioneers in investment migration, to redefine the future of borderless living.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role based in Dubai. The Administrative Assistant will be responsible for managing day-to-day office operations, providing executive assistance support, handling phone communications, and organizing clerical tasks. Other responsibilities include coordinating schedules, maintaining records, and ensuring efficient office workflows.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Clerical Skills to support smooth office operations and task management
 </li>
 <li>
 Strong Phone Etiquette and Communication skills to interact effectively with clients, partners, and team members
 </li>
 <li>
 Experience in Executive Administrative Assistance, including scheduling, calendar management, and meeting coordination
 </li>
 <li>
 Strong organizational abilities, attention to detail, and time management skills
 </li>
 <li>
 Familiarity with office software such as Microsoft Office and task management tools
 </li>
 <li>
 Ability to work collaboratively in a cross-cultural, dynamic environment
 </li>
 <li>
 Previous administrative experience is an advantage; a bachelor&rsquo;s degree in a relevant field is preferred
 </li>
 </ul>
</div>

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