it administrative assistant

Bryson City United Methodist Church

<p><b>Hours: Tuesday - Thursday 10 am - 2 pm</b></p><p><b>Administrative Assistant Job Description</b></p><p>Bryson City United Methodist Church is seeking a detail-oriented, organized, and people-centered Administrative Assistant to support the daily operations of our church office. We are a small rural church that strives to make a big impact by living out our mission: &ldquo;We are growing as disciples of Jesus Christ, being transformed by the Holy Spirit, and reaching out in the love of God to our community.&rdquo; Or to put it more simply: Love God. Love People.</p><p>This role is often the first point of contact for our church and community. We are looking for someone who is warm, professional, curious, open-minded, and committed to caring for people in mind, body, and spirit. The ideal candidate enjoys supporting others, keeps track of details, and takes pride in helping things run smoothly behind the scenes.</p><p><b>Key Qualities We Value</b></p><ul><li>Highly detail-oriented &amp; organized</li><li>Curious, open-minded, &amp; willing to learn</li><li>Warm, welcoming, &amp; people-focused</li><li>Dependable, proactive, &amp; discreet</li><li>Comfortable working in a small, collaborative environment</li></ul><p><b>Responsibilities</b></p><ul><li>Serve as the welcoming presence of the church office, greeting visitors &amp; answering phone calls with professionalism and care.</li><li>Manage church communications, including emails, phone messages, weekly bulletins, weekly newsletters, &amp; general correspondence.</li><li>Maintain &amp; update church records, databases, &amp; membership information with accuracy &amp; confidentiality.</li><li>Support calendar management for worship services, meetings, &amp; church events.</li><li>Assist with event planning, scheduling, &amp; coordination of church activities.</li><li>Perform data entry, filing, proofreading, &amp; document preparation.</li><li>Utilize Google Workspace &amp; Microsoft Office for daily administrative tasks.</li><li>Assist the pastor with clerical &amp; administrative support as needed.</li><li>Maintain office organization, supplies, &amp; basic operational needs.</li></ul><p><b>Preferred Skills &amp; Experience</b></p><ul><li>Previous experience in an administrative, clerical, or office support role</li><li>Strong computer skills, including Microsoft Office suite</li><li>Excellent attention to detail, typing, &amp; proofreading skills</li><li>Strong communication skills, including phone etiquette &amp; written communication</li><li>Ability to manage multiple tasks &amp; prioritize effectively</li></ul><p><b>Why This Role Matters</b></p><p>This position plays a vital role in supporting the ministry and mission of Bryson City UMC. The Administrative Assistant helps create a welcoming, organized, and caring environment for staff, congregation members, and the wider community. We are looking for someone who sees administrative work not just as tasks, but as a form of service.</p><p>Job Type: Part-time</p><p>Pay: $9,600.00 - $12,400.00 per year</p><p>Work Location: In person</p>

Administrative Assistant

ARS/Rescue Rooter

<div><div><b>Pay:</b> $18- $25 per hour</div><div><b>
Schedule:</b> M-F<br>
<br>
<b>Full-time, year-round work</b></div><div></div><div><br>
Join Aksarben ARS, the nation&rsquo;s largest provider of residential HVAC, plumbing, and electrical services with 7,000+ team members and over 45 years of experience.</div><div></div><div><b><br>
What We Offer Adminstrative Assistants:</b></div><ul><li><div>
Weekly pay via direct deposit</div></li><li><div>
Paid training and onboarding</div></li><li><div>
Insurance available after 31 days</div></li><li><div>
Low-cost medical (as low as $5/week)</div></li><li><div>
Dental, vision, HSA/FSA</div></li><li><div>
401(k) with company match</div></li><li><div>
13 days PTO + 8 paid holidays</div></li><li><div>
Company-paid life insurance</div></li><li><div>
Clean office environment with strong team culture</div></li><li><div>
Career growth within a national service network</div></li></ul><div></div><div><b><br>
What You'll Do as an Administrative Assistant:</b></div><div><br>
</div><div>Works at front desk with accounting department, greeting and welcoming customers. Provides administrative support to all office management and sales staff. Organizes and manages processes and maintain documentation in support of the operation.</div><br>
<div></div><ul><li>
Support to include typing proposals and correspondence, sending faxes, arranging meeting times and locations and preparing reports.</li><li>
Answers and screens incoming telephone calls and communicates with customers, vendors and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.</li><li>
Handles device set-up; phones and tablets</li><li>
Helps with minor IT issues and basic technical troubleshooting as needed
</li><li>Conducts subject research and assembles materials from files and records as necessary to complete special projects and/or report assignments.
</li><li>Maintains various operations statistics for reporting to include advertising, sales, job cost, call tracking and budget.
</li><li>Prepares and delivers Certificates of Insurance and W-9 forms to requesting customers.
</li><li>Prepares and submits purchase orders for marketing purchases.
</li><li>Updates and generates regular reports.
</li><li>May schedule appointments for vehicle repair/servicing and distribute gas cards.
</li><li>May process and balance credit card accounts.
</li><li>May assist in reconciling payroll reports.
</li><li>Other administrative duties as assigned</li></ul><div><b><br>
What You Need as an Administrative Assistant:</b></div><br>
<div></div><ul><li>
HS diploma, or GED equivalent, is required.
</li><li>An Associate&rsquo;s degree in business administration or other administrative training is desired.
</li><li>Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
</li><li>Must be computer literate with knowledge of Microsoft Office and basic troubleshooting</li></ul><p></p><div><i><br>
Note: This posting outlines potential pay ranges and opportunities, which are not guaranteed and do not represent a formal offer. Additional compensation may be offered based on experience and will be outlined in an offer letter addendum. ARS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable federal, state, or local laws. Privacy policy available upon request.</i></div></div>

Certified Transmission

<p>Administrative Assistant</p><p><b>Pay:</b> $20.00&ndash;$25.00 per hour<br/><b>Schedule:</b> Monday&ndash;Friday, 7:30 AM &ndash; 5:30 PM<br/><b>No nights or weekends!</b></p><p>We are looking for a dependable and customer-focused <b>Administrative Assistant</b> to support our office operations and provide excellent service to customers, vendors, and team members.</p><p>Responsibilities of the administrative assistant include but are not limited to:</p><ul><li>Answer phones and direct calls</li><li>Greet customers and visitors</li><li>Process payments and maintain records</li><li>Assist with billing, invoicing, and collections</li><li>Prepare reports, spreadsheets, and other documents</li><li>Order office supplies and support daily office operations</li><li>Coordinate communication between departments</li><li>Provide general administrative support as needed</li></ul><p>Preferred qualifications of the administrative assistant include:</p><ul><li>Previous administrative or office experience preferred</li><li>Strong customer service and communication skills</li><li>Proficient in Microsoft Word and Excel</li><li>Highly organized with strong attention to detail</li><li>Basic accounting or bookkeeping experience is a plus</li><li>Vehicle title experience is a plus</li></ul><p>Benefits for the administrative assistant include:</p><ul><li>Weekly pay</li><li>Overtime opportunities</li><li>Health, dental, vision, and life insurance</li><li>401(k) with employer match</li><li>Stable Monday&ndash;Friday schedule</li></ul><p>If you're organized, dependable, and enjoy working in a fast-paced office environment, we'd love to hear from you.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>What does a well-run office look like to you, and how do you help create that environment?</li></ul><p>Experience:</p><ul><li>Office Manager: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 <br/>
 <br/>
 <strong>
  The Responsibility Of This Position Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
  </li>
  <li>
   Process and monitor invoices, expenses, and other financial documentation
  </li>
  <li>
   Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
  </li>
  <li>
   Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
  </li>
  <li>
   Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
  </li>
  <li>
   Prepare correspondence, reports, and presentations as needed
  </li>
  <li>
   Assist in planning and organizing visits of visitors
  </li>
  <li>
   Liaise with HQ, partners and local agencies on various topics including Training arrangements
  </li>
  <li>
   Liaise with vendors, service providers, and clients as necessary for specific orders and services
  </li>
  <li>
   Provide ad-hoc projects support to the office team
  </li>
  <li>
   Perform general office and clerical duties to ensure the smooth operation of the office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Candidate Profile
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field.
  </li>
  <li>
   Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
  </li>
  <li>
   Proven experience as an administrative assistant, office assistant, or in a similar role.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  </li>
  <li>
   Effective communication and written skills
  </li>
  <li>
   Very organized, attention to details
  </li>
  <li>
   Ability to work independently and collaboratively in a team environment.
  </li>
  <li>
   Fluent in English (additional language skills such as Italian or Arabic are a plus)
  </li>
 </ul>
</div>


American Pool Enterprises Inc.

<p>Large commercial swimming pool company is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and technicians, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include answering the phone and all day to day duties in the office. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and computer literate. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Excellent and Proficient Data Entry</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li><li>Spanish a plus but not a requirement</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Elliott Electric Supply

<p></p><div><p>The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:</p>
<p>Answer phones and greet visitors</p>
<p>Schedule appointments and maintain calendars</p>
<p>Schedule and coordinate staff and other meetings</p>
<p>Collate and distribute mail</p>
<p>Prepare communications, such as memos, emails, invoices, reports and other correspondence</p>
<p>Write and edit documents from letters to reports and instructional documents</p>
<p>Create and maintain filing systems, both electronic and physical</p>
<p>Manage accounts and perform bookkeeping</p><br>
<p></p>
<p>Qualifications:</p>
<p></p><p>The minimum level of education for an Administrative Assistant is a high school diploma or GED. A few of the specific skills that all administrative assistants should possess include:</p>
<p>Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.</p>
<p>Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.</p>
<p>Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant&rsquo;s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.</p>
<p>Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.</p>
<p>Physical Requirements: Ability to sit for prolonged periods. Ability to utilize a computer keyboard, Computer monitor, adding machine, and telephone for prolonged periods. Ability to lift, carry, and transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25</p></div><p></p>

Anduril

<div><div><p>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</p></div><h3 class="jobSectionHeader"><b>
ABOUT THE JOB</b></h3>
<p>
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and<b> </b>providing critical support to our broader Admin Team.</p>
<p>
This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.</p>
<p>
This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.</p>
<h4 class="jobSectionHeader"><b>
WHAT YOU'LL DO</b></h4>
<p><b>
Support to Executive Assistant Team</b></p>
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
<p><b>Calendar &amp; Meeting Management
</b></p><ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
<p><b>Operations, Logistics &amp; Visitor Experience</b></p>
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
<p><b>Communication &amp; Team Dynamics</b></p>
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader"><b>REQUIRED QUALIFICATIONS</b></h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div><p>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:</p><br>
<p></p>
<h3 class="jobSectionHeader"><b>
Benefits</b></h3>
<p>
At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. <i>For more information, </i><i>Explore Our Benefits</i><i>.</i></p><br>
<p></p>
<div>
<h3 class="jobSectionHeader"><b>Protecting Yourself from Recruitment Scams</b></h3>
<p>
Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.</p>
</div>
<div><p>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:</p>
<ul>
<li><p><b>No Financial Requests: </b>Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.</p>
</li>
<li><b>Please always verify communications:</b>
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will <i>only</i> come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li><p><b>Exercise Caution with Unsolicited Outreach:</b> If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.</p>
</li>
<li><p><b>What to Do If You Suspect Fraud:</b> Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</p></li><br>
</ul>
</div><h3 class="jobSectionHeader"><b>Data Privacy</b></h3>
<p>
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.</p><br>
<p></p>
<p>
By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</p></div></div>

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