it project coordinator

One Rail Australia

<div>Department: Information Security &amp; Technology 
Reports to: CISO 
Location: On-site Preferred, Remote or Hybrid available.
 
FLSA Status: Contract 3 Month 
 
Overview 
OneRail is seeking a temporary IT Project Coordinator to support the enterprise-wide implementation and adoption of ClickUp across the organization. This role will coordinate project activities, facilitate stakeholder engagement, gather requirements, support process documentation, assist with system configuration efforts, and drive user adoption throughout the implementation lifecycle. 
 
The ideal candidate is highly organized, detail-oriented, and experienced in coordinating software implementation projects involving multiple business units and stakeholders. 
 
<ul><li>This is a 3-month contract position focused on the successful deployment and organizational adoption of ClickUp.</li></ul><h3 class="jobSectionHeader">
Primary Responsibilities</h3><h4 class="jobSectionHeader">
Project Coordination</h4><ul><li>
Coordinate implementation activities across business and technical teams.</li><li>
Maintain project schedules, milestones, risks, and action items.</li><li>
Facilitate project meetings and document decisions and next steps.</li><li>
Track project progress and provide status updates to leadership.</li><li>
Assist in identifying and resolving project roadblocks.</li></ul><h4 class="jobSectionHeader">
Stakeholder Engagement</h4><ul><li>
Meet with department leaders to understand current workflows and requirements.</li><li>
Document business processes and implementation needs.</li><li>
Coordinate feedback sessions and working groups.</li><li>
Serve as a liaison between internal teams and ClickUp implementation resources.</li></ul><h4 class="jobSectionHeader">
ClickUp Implementation Support</h4><ul><li>
Assist with workspace structure planning, including Spaces, Folders, Lists, and workflows.</li><li>
Support testing, validation, and rollout activities.</li><li>
Help ensure consistency and standardization across teams where appropriate.</li><li>
Coordinate implementation timelines and department onboarding activities.</li></ul><h4 class="jobSectionHeader">
Training &amp; Adoption</h4><ul><li>
Schedule and coordinate training sessions.</li><li>
Develop user guides, process documentation, and onboarding materials.</li><li>
Assist teams with adoption and change management efforts.</li><li>
Gather feedback and identify opportunities for continuous improvement.</li></ul><h4 class="jobSectionHeader">
Documentation &amp; Reporting</h4><ul><li>
Maintain project documentation and implementation records.</li><li>
Track implementation metrics and adoption progress.</li><li>
Prepare executive-ready status reports and presentations.</li><li>
Support project closeout activities and transition planning.</li></ul>
<h3 class="jobSectionHeader">
Required Qualifications</h3><ul><li>
2+ years of project coordination, project administration, business operations, or implementation support experience.</li><li>
Experience coordinating software, SaaS, or technology implementation projects.</li><li>
Strong meeting facilitation, documentation, and organizational skills.</li><li>
Excellent written and verbal communication abilities.</li><li>
Experience working with multiple stakeholders and business units.</li><li>
Proficiency with project management tools such as ClickUp, Jira, Monday.com, Asana, Smartsheet, or similar platforms.</li></ul>
<h3 class="jobSectionHeader">
Preferred Qualifications</h3><ul><li>
Previous ClickUp implementation experience is a plus.</li><li>
Experience supporting PMO, IT, Operations, or Business Transformation initiatives.</li><li>
Familiarity with Agile, Scrum, or project management methodologies.</li><li>
Project+, CAPM, PMP or similar project coordination certification.</li></ul>
<h3 class="jobSectionHeader">
Contract Details</h3><ul><li>
3-Month Contract</li><li>
Full-Time Preferred</li><li>
Hybrid or Remote Considered</li><li>
Reports to the CISO
</li></ul> 
Success Metrics<ul><li>
Successful onboarding of identified departments into ClickUp.</li><li>
Current project tools (Monday.com, jira, etc. to ClickUp)</li><li>
Completion of stakeholder requirements gathering.</li><li>
Delivery of training and adoption materials.</li><li>
Achievement of implementation milestones and rollout objectives.</li><li>
Accurate project reporting and documentation throughout the engagement.</li></ul>
About OneRail 
 
OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers, OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes, reducing costs and improving order accuracy with store-shelf-to-doorstep visibility, OneRail is committed to empowering clients and improving the customer experience.
OneRail was named to the Deloitte Technology Fast 500&trade; two years in a row, was ranked 19th in the 2025 FreightTech 25, named for the fifth year in a row to the FreightTech 100, was honored as one of Inc. magazine&rsquo;s Best Workplaces 2023, was listed on Forbes&rsquo; lists of America&rsquo;s Best Startup Employers for the last three years, was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail, visit OneRail.com.
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IT Project Coordinator - (Clickup Implementation - Contract)

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 Project Coordinator is a key role to delivering customer service directly to our top tier clients in order to achieve a high degree of customer satisfaction and meeting customer&rsquo;s SLA expectations for projects. This role requires a highly-motivated individual with the ability to deal with ambiguous requests, manage on-going deployment schedules and handle multiple competing priorities.
 
 
 
 What You&rsquo;ll Do As The Project Coordinator
 
 
 
 Employees employed in the role of Project Coordinator shall be required to apply their independent minds and demonstrate intellectual abilities in their decision-making.
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
 <ul>
 <li>
 Coordination of the deployment processes.
 </li>
 <li>
 Coordinating with multiple internal teams via multiple tools (CRM, FTM, CIM, AX, Kinaxis, ServiceNow)
 </li>
 <li>
 Understand Order Processing with attention to detail including quality checking, releasing and monitoring shipment status
 </li>
 <li>
 Working in a team environment
 </li>
 <li>
 Developing firm understanding of the principles and best practices of inventory management.
 </li>
 <li>
 Managing project tools including nterprise, such as Client dashboards, Smartsheets and MS Excel
 </li>
 <li>
 Drive all deployment requirements through demand planning tools (Kinaxis) including order processing, schedule changes, order changes, and Internal changes.
 </li>
 <li>
 Project management experience is a plus
 
 
 </li>
 </ul>
 
 Education/Certification
 
 
 
 What you will bring to the team:
 
 
 Bachelor&rsquo;s degree in IT/Business Administration or any other related field
 
 
 
 Certificates/Licenses, Etc
 
 
 
 <ul>
 <li>
 N/A
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 Strong customer service skills
 </li>
 <li>
 Excellent organization skills and process expertise
 </li>
 <li>
 Ability to deal with ambiguity.
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Ability to meet aggressive deadlines
 </li>
 <li>
 Analytical with excellent problem-solving skills
 </li>
 <li>
 Very driven, team-oriented and active participant in accomplishing team goals
 </li>
 <li>
 Ability to work with little or no supervision
 
 
 </li>
 </ul>
 Zones offers a comprehensive Benefits package
 
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Shift Timings: 8:00 P.M to 5:00 A.M (Pk time)
 
 
</div>

Project Coordinator

Smart Training Resources India Pvt. Ltd

Project CoordinatorJob DescriptionWe are looking for a Project Coordinator to oversee project activities, ensure smooth execution, and act as a bridge between management, clients, and teams. The role involves planning, coordination, documentation, and frequent travel across India to support project delivery.Key ResponsibilitiesCoordinate day‑to‑day project activities and ensure timely execution.Act as a point of contact between management, clients, and internal teams.Prepare and maintain project documentation, reports, and records in Excel.Monitor project progress and escalate issues to management.Support recruitment and resource allocation for project needs.Assist in organizing meetings, workshops, and client visits.Travel pan‑India to oversee project sites and ensure compliance.Skills RequiredStrong communication and interpersonal skills.Proficiency in MS Excel and MS Word for reporting and documentation.Good organizational and multitasking abilities.Ability to handle client interactions and team coordination effectively.RequirementsMust have access to a laptop.Willingness to travel pan‑India as per project requirements.Added advantage: Multilingual skills (Hindi, Telugu, Kannada, Tamil, etc.).Pay: ₹200,000.00 - ₹300,000.00 per yearWork Location: In person

Uplift Live Foundation

PROJECT COORDINATORLocation: Greater Noida, Uttar PradeshExperience: 1&ndash;3 YearsSalary: As per normsKEY RESPONSIBILITIESCamp Coordination<ul><li>Plan and organize community camps, awareness drives, and field events</li><li>Manage logistics including venue, materials, and participant scheduling</li><li>Ensure smooth execution of all camp activities</li><li>Maintain records of camp activities, attendance, and outcomes</li></ul>Stakeholder Coordination<ul><li>Act as the key point of contact between internal teams, community members, and partner organizations</li><li>Build and maintain strong relationships with all stakeholders</li><li>Facilitate regular meetings, follow-ups, and progress updates</li><li>Resolve coordination issues in a timely and professional manner</li></ul>Mobilization &amp; Coordination<ul><li>Mobilize communities and local groups for project participation</li><li>Coordinate with field teams for outreach and awareness programs</li><li>Ensure smooth communication between head office and field locations</li></ul>Data Collection<ul><li>Collect, compile, and verify data from field activities</li><li>Maintain accurate project records, MIS reports, and beneficiary databases</li><li>Prepare weekly and monthly progress reports</li><li>Ensure data quality and compliance with project standards</li></ul>REQUIREMENTS<ul><li>Bachelor&rsquo;s degree in any relevant field</li><li>Strong communication skills in Hindi and English</li><li>Proficiency in MS Excel, Word, and Google Sheets</li><li>Willingness to travel within Greater Noida / NCR</li><li>Prior NGO / NPO / field experience preferred</li></ul>――――――――――――――――――――――――――――――IMPORTANT NOTICE &amp; LEGAL DISCLAIMER――――――――――――――――――――――――――――――1. MISREPRESENTATION OF INFORMATIONAny candidate found to have submitted false, misleading, or fabricated information in their application, resume, or during the interview process will be immediately disqualified. If misrepresentation is discovered after appointment, the organization reserves the right to terminate the employment with immediate effect, without any prior notice or compensation.2. DOCUMENT VERIFICATIONAll selected candidates will be required to submit original educational certificates, identity proof, and experience documents for verification prior to joining. Failure to produce valid documents will result in cancellation of the offer letter.3. CONFIDENTIALITY OBLIGATIONThe selected candidate will be required to sign a confidentiality agreement. Any unauthorized disclosure of project data, beneficiary information, organizational strategies, or internal communications &mdash; during or after employment &mdash; will be treated as a serious breach of trust and may result in legal action under applicable Indian laws, including the Information Technology Act, 2000.4. DATA PROTECTIONThe candidate will handle sensitive beneficiary and community data as part of this role. Misuse, unauthorized sharing, or leaking of such data will be a direct violation of organizational policy and may attract legal consequences under applicable data protection laws.5. CODE OF CONDUCTAll employees are expected to maintain the highest standards of professional conduct, integrity, and respect in all field and office interactions. Any act of misconduct, harassment, corruption, or fraud will result in immediate termination and, where applicable, legal proceedings.6. NO FEE POLICYUplift Live Foundation does not charge any fee at any stage of the recruitment process &mdash; including application, interview, or appointment. If anyone demands payment on behalf of the organization, please report it immediately to our official contact. Such individuals will be reported to the appropriate legal authorities.7. JURISDICTIONAny disputes arising out of this employment shall be subject to the jurisdiction of courts located in Greater Noida / Gautam Buddha Nagar, Uttar Pradesh, India.By applying for this position, the candidate acknowledges and agrees to the above terms and conditions.――――――――――――――――――――――――――――――To ApplySend your CV to: Admin@upliftlivefoundation.orgWhatsApp: 8368263583Subject: Application &ndash; Project Coordinator &ndash; Greater NoidaOnly shortlisted candidates will be contacted.Uplift Live Foundation is an equal opportunity employer.Pay: ₹13,000.00 - ₹15,000.00 per monthWork Location: In person

East Coast Construction Services

<div>Project Coordinator
Join our dynamic team delivering high-quality industrial electrical projects across manufacturing, power, and processing facilities. We are looking for a driven, career-oriented Project Coordinator to assist in keeping our projects on track, on budget, and safe from start to finish. This entry-to-mid-level role provides essential support to our estimating and preconstruction teams.
Estimating and Preconstruction Support:<ul><li>
Support Project Managers with scheduling, budgets, and documentation.</li><li>
Prepare bid documents (plans, specs, addendums).</li><li>
Set up and maintain estimating folders in digital systems (Procore, Bluebeam).</li><li>
Track proposals, deadlines, and responses.</li><li>
Coordinate materials, equipment, and subcontractors.</li><li>
Track progress, resolve issues, and keep stakeholders informed.</li><li>
Administrative tasks: scheduling, data entry, document control, report generation, team communications, manage invites and follow-ups.</li><li>
Ensure safety, quality, and compliance every step of the way.</li></ul>
What You Bring<ul><li>
2+ years in administrative support, ideally in construction, estimating or project-based roles (internships and/or coursework considered).</li><li>
Proficiency in MS Office, (Excel, Word, Outlook).</li><li>
Familiarity with construction software (Procore, Bluebeam) preferred, but training will be provided.</li><li>
Strong organizational, communication (written/verbal) and multi-tasking skills.</li><li>
Proficiency in project management tools, Procore and Microsoft Office.</li></ul></div>

Ginno Construction of Idaho, Inc.

<div><h3 class="jobSectionHeader">WHO WE ARE: Building Quality. Building Communities. Building Careers.</h3>
At Ginno Construction, we believe that our strength lies in our people. Since 1992, we've been delivering exceptional construction projects throughout the Pacific Northwest, earning a reputation for completing high-quality work on time and within budget. Our mission is clear: to provide clients with the best possible solutions for their construction needs.
WHY JOIN GINNO CONSTRUCTION?<ul><li>
Diverse Project Portfolio: From office buildings and education facilities to retail spaces and custom residential homes, we specialize in a wide range of projects, offering our team members varied and enriching experiences.
</li><li>Skilled In-House Team: Our dedicated staff includes experienced project managers, superintendents, carpenters, and laborers, enabling us to self-perform key services and maintain high standards of quality and efficiency.
</li><li>Commitment to Safety: Safety is at the core of our operations. As participants in the &ldquo;PARTNERSHIP: An OSHA Cooperative Program&rdquo; since 2007, we proactively address potential hazards and implement the highest safety standards.
</li><li>Community Engagement: We are deeply invested in our community, supporting programs that enhance quality of life and empower future generations. Our contributions include partnerships with CASA, Safe Passage, youth sports, local chambers of commerce, and many other organizations.
</li></ul>WHAT WE ARE LOOKING FOR:
We are seeking a highly organized and detail-oriented Project Coordinator who can effectively support project planning, execution, and delivery. The ideal candidate is a proactive communicator who thrives in a fast-paced environment and can manage multiple priorities while maintaining a high level of accuracy and professionalism.
Summary/Objective
The Project Coordinator provides administrative and project support for construction operations, ensuring projects are organized, compliant, and completed efficiently from initiation through closeout. This role serves as a primary point of contact for office communications, supports project documentation and billing processes, coordinates closeout requirements, and assists with marketing and proposal efforts.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General Responsibilities:<ul><li>
Uphold the company&rsquo;s core values and demonstrate integrity, honesty, and ethical behavior in all interactions and decisions.</li><li>
Maintain regular and predictable attendance.</li><li>
Arrive at work and meetings on time and prepared.</li><li>
Notify appropriate personnel in a timely manner regarding absences or delays.</li><li>
Contribute to a positive, respectful, and inclusive workplace culture.</li><li>
Collaborate effectively with coworkers, clients, and leadership, fostering open communication and mutual respect.</li><li>
Support company initiatives and participate in team building or culture-enhancing activities when appropriate.</li><li>
Demonstrate willingness to learn, grow, and adapt to changing business needs, tools, and processes.</li><li>
Actively seek opportunities to improve work quality, efficiency, or team processes.</li><li>
Follow all safety protocols, policies, and procedures as set by the company and regulatory agencies.</li><li>
Take ownership of assigned responsibilities and follow through to completion with minimal supervision.</li></ul>
Project Coordinator:<ul><li>
Answer and direct incoming phone calls and greet clients, vendors, subcontractors, and visitors.</li><li>
Support Project Managers and Operations staff with daily administrative and project coordination tasks.</li><li>
Coordinate project closeout activities, including compilation and delivery of Operations &amp; Maintenance (O&amp;M) manuals, warranties, and closeout packages.</li><li>
Prepare and submit WH-5 forms and other project-related compliance documents.</li><li>
Coordinate and assist with subcontractor billing processes in Procore.</li><li>
Follow up with subcontractors and vendors on outstanding Procore compliance items, including insurance, lien waivers, and required contract documentation, to ensure timely completion and compliance following contract execution.</li><li>
 Maintain accurate project records and ensure documentation is current and properly archived.</li><li>
Upload plans, Specs, and project documents to Procore.</li><li>
 Support business development and marketing initiatives by creating and editing Statements of Qualifications (SOQs), proposals, presentations, and marketing materials using Canva and other software tools.</li><li>
Assist with data entry, report generation, and administrative support for ongoing projects.</li><li>
Assist with bid day activities by coordinating subcontractor communications, tracking quotes, printing and organizing plans and specifications, and supporting the timely submission of bids and proposals.</li><li>
Print, distribute, and maintain construction plans.</li><li>
Ensure confidentiality and professionalism in all interactions and communications.</li></ul>
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This role will be located in the corporate office. On occasion, construction job-site visits will be required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Must be able to remain in a stationary position for extended periods, such as sitting at a desk.</li><li>
Operate a computer and other office productivity machinery such as a calculator, copy machine, and printer.</li><li>
Occasionally lift and carry parcels, packages, and other items up to 25 pounds.</li></ul>
Position Type and Expected Hours of Work
This is full-time. Employee is expected to work 40 hours per work week. Events may occur during evenings and weekends.
Travel
Travel may be required occasionally between the corporate office and construction jobsites.
Required Education and Experience<ul><li>
Familiarity with lien laws, insurance requirements, and compliance tracking</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Procore, Docusign, or other construction/document management software</li><li>
High school diploma or equivalent required; associate degree or related coursework preferred.</li><li>
 Previous experience in construction administration, project coordination, office administration, or a related field preferred.</li><li>
Familiarity with construction project documentation, billing processes, and project closeout procedures.</li><li>
 Experience with Canva, proposal development, or marketing support is a plus.</li><li>
Strong organizational, communication, and multitasking skills.</li><li>
Ability to manage multiple priorities and deadlines in a fast-paced environment.</li><li>
Detail-oriented with excellent problem-solving abilities.</li></ul>
AAP/EEO Statement
The company is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.
Other Duties
This job description is intended to outline the general nature and key responsibilities of this role. It is not an exhaustive list of all duties, responsibilities, or qualifications required. Responsibilities may change or be assigned at any time with or without notice.
Ginno Construction participates in E-Verify. To learn more, visit https://www.e-verify.gov/about-e-verify/what-is-e-verify</div>

Qualdoc

<div><div><h3 class="jobSectionHeader">Project Support Coordinator</h3>

Location: York or Hanover, PA 
Job Type: Contract or Contract-to-Hire 
Starting Pay: From $22.00 per hour (higher compensation may be available based on experience)
<h3 class="jobSectionHeader">
Position Summary</h3>

We are looking for a detail-oriented Project Support Coordinator to assist with the day-to-day administrative functions that keep projects running efficiently. This position is ideal for someone who enjoys organizing information, managing documentation, and working with multiple departments to support project operations.
</div>
<h3 class="jobSectionHeader">What You'll Do</h3><div>
<ul><li>Provide administrative assistance to project management and accounting teams</li>
<li>Enter, update, and maintain project data with accuracy</li>
<li>Organize digital and physical project files and documentation</li>
<li>Track subcontractor paperwork and help maintain compliance records</li>
<li>Assist with invoicing, billing activities, and payment processing</li>
<li>Prepare reports, spreadsheets, and project-related documents</li>
<li>Coordinate with internal departments to help keep project tasks on schedule</li>
<li>Communicate with vendors and subcontractors regarding documentation and project needs</li>
<li>Perform additional administrative and operational duties as assigned</li>
</ul></div><h3 class="jobSectionHeader">Qualifications</h3><ul>
<li>Previous experience in an administrative, project support, or data entry role</li>
<li>Experience supporting accounting functions or working in construction or project accounting environments is preferred</li>
<li>Proficiency in Microsoft Office, with strong Microsoft Excel skills</li>
<li>Excellent organizational and multitasking abilities</li>
<li>Strong attention to detail and accuracy</li>
<li>Effective written and verbal communication skills</li>
<li>Ability to work efficiently in a fast-paced, team-oriented environment</li>
</ul>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Project Support Coordinator

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IT Project Coordinator - (Clickup Implementation - Contract)

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Project Support Coordinator