it project coordinator

T. Marzetti Company

<div>Overview:

With the stabilization of our SAP S/4HANA RISE and Cloud First transformation, The Marzetti Company has entered a new phase&mdash;transitioning from platform implementation to ongoing business transformation. Our intentionally nimble technical landscape is maintained, improved, and continuously optimized through the capabilities of a centralized Business Transformation team within the Information Technology (IT) department.
A key function of this team is a centralized Portfolio Management function that ensures disciplined delivery of technology-enabled Business Transformation and Operational initiatives. This team&mdash;comprised of Program and Project Management professionals&mdash;will manage everything from minor enhancements to multi-year programs tied directly to strategic business priorities, enabling us to move from process building to business value realization.
The IT Project Coordinator serves as a critical liaison between technical teams, business units, and project stakeholders to ensure the successful delivery of complex IT initiatives. This role requires a highly motivated, detail-oriented professional with strong technical acumen, particularly in networking, cloud computing, desktop environments, and/or information security. The ideal candidate will possess excellent communication and organizational skills, enabling effective collaboration across cross-functional teams. This role involves end-to-end project coordination, from initial intake and requirements gathering to execution and closure.
Responsibilities:

Key Responsibilities:<ul><li>
Collaborate with project managers, stakeholders, and technical teams to define project scope, goals, deliverables, timelines, and budgets.</li><li>
Help develop, maintain, and monitor project plans, schedules, budgets, and expenditures.</li><li>
Lead smaller-scale projects and/or assist project managers in deploying hardware, infrastructure, and information security efforts.</li><li>
Support the capital project processes, including invoice handling and work breakdown structure development.</li><li>
Coordinate resources and ensure timely communication of project updates, expectations, and milestones.</li><li>
Organize and participate in stakeholder meetings, document key decisions and track action items.</li><li>
Facilitate clear communication among project teams, technical specialists, and stakeholders.</li><li>
Gather and analyze business requirements from subject matter experts to support project scoping and estimation.</li><li>
Apply technical expertise to assess risks, define requirements, and ensure alignment with organizational standards.</li><li>
Review and assess incoming project requests for feasibility, alignment and prioritization</li><li>
Conduct research and implement special projects or other duties as assigned.</li></ul> 
<div></div>
Qualifications:

Requirements:<ul><li>
Bachelor&rsquo;s degree or equivalent work experience.</li><li>
1&ndash;3 years of hands-on experience in one or more IT domains: networking, cloud computing, desktop support, or information security.</li><li>
Proven experience coordinating IT projects, preferably in mid-to-large organizations.</li><li>
Strong written and verbal communication skills, with the ability to simplify complex technical concepts.</li><li>
Excellent organizational skills and attention to detail; capable of managing multiple priorities.</li><li>
Demonstrated ability to build relationships across technical and non-technical teams.</li><li>
Self-motivated, responsible, and collaborative team player.</li></ul> 
<div></div>
Competencies:

Competencies:<ul><li>
Prioritizes continuous improvement</li><li>
Customer Focus</li><li>
Drives Results</li><li>
Collaborates</li><li>
Instills Trust
</li><li>Business Insight
</li><li>Communicates Effectively</li></ul></div>

IT Project Coordinator

Cplus Soft (Pvt) Ltd

The IT Project Coordinator will play a critical role in identifying, engaging, and securing potential clients for software development and IT services. The person will be responsible for managing the entire project coordination and Pre-Sales &mdash; from understanding client needs and preparing proposals to effectively locking clients through Upwork and other freelance or direct channels. The ideal candidate must have hands-on experience in Upwork platform, client negotiation, proposal writing, and collaboration with internal technical teams.Key ResponsibilitiesClient Acquisition &amp; Closing<ul><li>Engage directly with potential clients (leads, Upwork inquiries, or existing network) to understand their needs and offer tailored service proposals.</li><li>Manage pre-locking communications &mdash; calls, requirement discussions, cost finalization, and scope negotiation.</li><li>Strategically maneuver clients toward closure by building trust, addressing concerns, and demonstrating service capability.</li><li>Maintain follow-up with leads until closure and ensure proper project documentation.</li><li>Work closely with management to finalize budgets and ensure profitability on closed projects.</li></ul>Pre-Sales &amp; Proposal Management<ul><li>Collaborate with technical and design teams to prepare proposals, project estimations, and timelines.</li><li>Translate client requirements into clear technical scopes and deliverables.</li><li>Ensure timely submission of proposals, presentations, and supporting documents.</li><li>Participate in client demos, presentations, and initial technical discussions when required.</li></ul>Project Coordination &amp; Management<ul><li>Act as the initial project manager post-closure until project handover or completion.</li><li>Coordinate between clients and internal teams to ensure smooth project execution, requirement clarity, and timely delivery.</li><li>Track milestones, manage client updates, and ensure alignment with agreed scope and timelines.</li><li>Escalate delivery risks or delays promptly and ensure proactive communication with clients.</li><li>Maintain documentation including project briefs, task lists, and communication logs.</li></ul>Reporting &amp; Strategy<ul><li>Maintain accurate records of leads, conversions, and ongoing projects.</li><li>Provide weekly reports on pipeline status, client feedback, and delivery performance.</li><li>Identify recurring client demands and suggest improvements in offerings or processes.</li></ul>Required Skills &amp; Experience<ul><li>Bachelor's in Computer Science, Software Engineering or IT.</li><li>3&ndash;6 years of experience in IT business development, client coordination, or project management &mdash; preferably in a software development or IT services company.</li><li>Proven track record of client locking and handling direct Upwork clients (without relying on general bidding).</li><li>Excellent communication, negotiation, and presentation skills.</li><li>Solid understanding of SDLC, software service delivery processes, and team structures.</li><li>Ability to manage multiple projects and client communications simultaneously.</li><li>Proficiency in tools like Trello, Jira, ClickUp, Microsoft Teams, or similar.</li></ul>Personality Fit<ul><li>Strong Spoken English with fluency</li><li>Highly proactive and persuasive, yet process-driven.</li><li>Confident in managing client expectations and negotiating scope or pricing.</li><li>Balanced communicator who can translate between technical and business perspectives.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Our office is in DHA 2 Islamabad, near Giga Mall. Can you commute here on daily basis or are you willing to relocate (if outside Islamabad) ?</li><li>What is your notice period with current company ?</li><li>What is your current salary ?</li><li>What is your expected salary ?</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Pacific Office Automation

<div>Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, &amp; TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.
Position
Our growing MSP is seeking an additional Project Coordinator to join our Beaverton, OR office.
Essential Job Duties
<ul><li>Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.</li>
<li>Organizing, attending, and participating in stakeholder meetings.</li>
<li>Documenting and following up on important actions and decisions from meetings.</li>
<li>Preparing necessary presentation materials for meetings</li>
<li>Ensuring Project deadlines are met.</li>
<li>Undertaking Project Tasks as required.</li>
<li>Ensuring Projects adhere to frameworks and all documentation is appropriately for each project.</li>
<li>Assess Project risks and issues and provide solutions where applicable</li>
<li>Chair and facilitate meetings where appropriate and distribute</li>
<li>Manages a number of server deployment projects for our customers.</li>
<li>Coordinates and/or manages internal and external resources, both technical and non-technical.</li>
<li>Works with customers on the definition and execution of their overall project plans.</li>
<li>Communicates change management plans, project plans and overall project priorities.</li>
<li>Develops project process and procedures for server migrations and implementation of services.</li>
<li>Manages the client relationship and set customer expectations during implementation and migration projects.</li>
<li>Works directly with Technical Account Managers, Sales Engineers and Project Engineers to set customer expectations and deliver on deadlines.</li>
<li>Documents project progress as per project management best practices (meeting minutes, project plan updates, and weekly status reports).</li>
<li>Documents functional and technical specifications of delivery solutions.</li>
<li>Analyzes, creates and reviews Statements of Work for projects and change requests.</li>
<li>Contributes to constant improvement of Pacific Office's project management practices.</li>
<li>Coordinates training and mentorship between teams and technical staff.</li>
<li>Use our corporate Project Management tool for resourcing, tasks and project lifecycle.</li>
</ul>
Qualifications
<ul><li>Bachelor's degree in a computer-related field or Computer Science.</li>
<li>5 years of working at an MSP (Managed Service Provider)</li>
<li>5 years of project and/or scheduling coordination</li>
<li>Usage of both Soft and Hard skills to effectively deliver results.</li>
</ul>
Benefits
<ul><li>Advancement and growth into leadership roles</li>
<li>Team-player environment</li>
<li>Medical/Dental/Vision/Life insurance plans</li>
<li>Matched 401k</li>
<li>PTO, Vacation, Sick Leave</li>
<li>FSA/HSA programs</li>
</ul>
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees&rsquo; differences because we know that diversity makes us stronger.
#LI-Onsite
#INSP</div>

VAM SYSTEMS

<div>Company Description 
Job Description 
We are currently looking IT Project Coordinator for our Qatar operations with the following terms &amp; conditions.
Required skills and qualifications:<ul><li>Experience with Planview system (preferred) or JIRA</li><li>Quality Assurance test experience in the past: Familiar with Test scripts preparation and executing Testing, raising Bugs and reporting to Vendor for fixing</li><li>Being able to write procedures, prepare Training materials for a new system</li><li>Training experience</li><li>High-level knowledge on Demand Management, resource and capacity planning process</li><li>Preparing Management regular reports</li><li>Strong Excel skills, fluent with basic formulas, being able to build Pivots</li><li>Preparing executive summaries, presentations/status reports and management Dashboards</li><li>Track project progress, ensuring adherence to scope, timelines, and deliverables.</li><li>Ensure all project-related documents (plans, status reports, and logs. Etc) are accurately prepared, updated, and maintained.</li><li>Assist senior project managers for day to day activities</li><li>Manage small sized Projects</li><li>Contribute to process improvements and standardization efforts within the Projects Department</li></ul>
Joining time frame: 2 weeks (maximum 1 month) 
Additional Information 
Terms and conditions:
Joining time frame: maximum 4 weeks</div>

IT Project Coordinator - Banking

Jari Solutions

<div>
 We are seeking a highly skilled
 
 IT
 
 
 Project Coordinator
 
 for one of our biggest clients, a well-known government entity in Riyadh.
 
 
 
 Industry:
 
 Aviation
 
 
 
 Work Model:
 
 On-site
 
 
 
 Location:
 
 Riyadh
 
 
 
 Job Summary
 
 
 
 The Project Coordinator will support project management activities by tracking schedules, maintaining documentation, and coordinating resources to ensure smooth project execution. This role is essential in assisting project managers with compliance, governance, and reporting, while facilitating effective communication across project teams and stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support project planning, scheduling, and documentation to ensure smooth execution.
 </li>
 <li>
 Monitor project progress, update tracking tools, and highlight risks or delays.
 </li>
 <li>
 Assist in preparing reports, dashboards, and presentations for management and stakeholders.
 </li>
 <li>
 Facilitate communication and collaboration between project team members.
 </li>
 <li>
 Help manage risks, issues, and change requests in coordination with the project manager.
 </li>
 <li>
 Ensure compliance with PMO governance frameworks, standards, and processes.
 </li>
 <li>
 Maintain accurate project documentation and archives for audit and reporting purposes
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum of +3 years of experience in Project Coordination or a related role.
 </li>
 <li>
 Bachelor&rsquo;s degree in Project Management, Business Administration, IT, or a related field.
 </li>
 <li>
 Aviation industry experience is preferred.
 </li>
 <li>
 Strong organizational and coordination skills with the ability to manage multiple priorities.
 </li>
 <li>
 Excellent attention to detail and strong documentation skills.
 </li>
 <li>
 Excellent problem-solving and analytical skills.
 </li>
 <li>
 Strong communication skills, both verbal and written.
 </li>
 <li>
 Ability to work collaboratively in a team-oriented environment.
 </li>
 <li>
 Certifications: Project Coordination / PMO Tools Certification (preferred).
 </li>
 </ul>
</div>

IT Project Coordinator – Saudi National

Octacer

About OctacerAt Octacer, we specialize in delivering high-quality software solutions by combining innovation, strategy, and technical expertise. We are looking for a dedicated Project Coordinator who will serve as the bridge between our business and technical teams. This role is vital in ensuring smooth communication, timely project execution, and alignment of client requirements with development outcomes.About the RoleAs a Project Coordinator, you will support ongoing software development projects by managing communication across sales, management, and development teams. You will oversee proposal preparation, track updates from sales, and ensure developers have the necessary inputs to deliver high-quality solutions. The ideal candidate will be proactive, detail-oriented, and comfortable working in a dynamic environment.Key ResponsibilitiesProposal &amp; Portfolio Preparation<ul><li>Draft and prepare project proposals, portfolios, and related documentation immediately after client meetings.</li><li>Collaborate with sales and technical teams to ensure accuracy and alignment with client requirements.</li><li>Client Coordination</li><li>Work closely with the team to track leads, proposals, and opportunities.</li><li>Provide management with timely updates on client discussions and proposals.</li><li>Ensure smooth and accurate handover of project details to the development team.</li></ul>Software Development Team Coordination<ul><li>Act as a communication link between developers and management.</li><li>Monitor ongoing projects to ensure deliverables align with agreed scope and timelines.</li><li>Document meeting notes, requirements, and action items for the team.</li></ul>Monitoring &amp; Reporting<ul><li>Proactively identify risks, delays, or dependencies and escalate to management.</li><li>Provide regular status reports and dashboards to management.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Computer Science, IT, Business, or related field.</li><li>Experience as a Project Coordinator, Business Analyst, or similar role in the IT/software industry.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills to manage technical and non-technical stakeholders.</li><li>Proficiency in project management and collaboration tools (Jira etc.).</li><li>Detail-oriented, proactive, and comfortable working in a fast-paced environment.</li></ul>Why Join Octacer?<ul><li>Opportunity to contribute to diverse software projects with direct client and developer interaction.</li><li>Play a critical role as the connector between business and technology teams.</li><li>Be part of a growth-oriented company that values learning, innovation, and professional development.</li></ul>Job Types: Full-time, Contract, Internship Contract length: 3 monthsPay: From Rs30,000.00 per monthWork Location: In person

Project Coordinator

Zones

<div>Description 
 
 
Company Overview:
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 Position Overview:
 Project Coordinator is a key role to delivering customer service directly to our top tier clients in order to achieve a high degree of customer satisfaction and meeting customer&rsquo;s SLA expectations for projects. This role requires a highly-motivated individual with the ability to deal with ambiguous requests, manage on-going deployment schedules and handle multiple competing priorities.
 What you&rsquo;ll do as the Project Coordinator:
 Employees employed in the role of Project Coordinator shall be required to apply their independent minds and demonstrate intellectual abilities in their decision-making.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Coordination of the deployment processes.</li><li>
Coordinating with multiple internal teams via multiple tools (CRM, FTM, CIM, AX, Kinaxis, ServiceNow)</li><li>
Understand Order Processing with attention to detail including quality checking, releasing and monitoring shipment status</li><li>
Working in a team environment</li><li>
Developing firm understanding of the principles and best practices of inventory management.</li><li>
Managing project tools including nterprise, such as Client dashboards, Smartsheets and MS Excel</li><li>
Drive all deployment requirements through demand planning tools (Kinaxis) including order processing, schedule changes, order changes, and Internal changes.</li><li>
Project management experience is a plus</li></ul>
What you will bring to the team:
EDUCATION/CERTIFICATION:
Bachelor&rsquo;s degree in IT/Business Administration or any other related field
CERTIFICATES/LICENSES, ETC:<ul><li>
N/A</li></ul>
 REQUIRED EXPERIENCE:<ul><li>
Strong customer service skills</li><li>
Excellent organization skills and process expertise</li><li>
Ability to deal with ambiguity.</li><li>
Excellent verbal and written communication skills</li><li>
Ability to meet aggressive deadlines</li><li>
Analytical with excellent problem-solving skills</li><li>
Very driven, team-oriented and active participant in accomplishing team goals</li><li>
Ability to work with little or no supervision</li></ul> 
Zones offers a comprehensive Benefits package 
 
At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, and retirement benefits in line with Company policy. Employees also enjoy additional perks such as the Voluntary Pension Scheme, EOBI, complimentary meals, and access to our in-house gym.
We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Shift Timings: 8:00 P.M to 5:00 A.M (Pk time)</div>

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