it project coordinator

Diginnovators Solutions Private Limited

About Us:Diginnovators is a fast-growing startup focused on delivering end-to-end digital solutions across multiple industries, including Advertising, Fintech, eCommerce, Healthcare, and more. Our expertise spans Technology Consultancy, UX/UI Design, Web Development, Mobile App Development, Digital Marketing, AI, Machine Learning, and more. We are driven by innovation, aiming to help businesses scale through superior solutions, exceptional talent, and outstanding service. Our mission is to act as a catalyst for brands and corporates, ensuring timely deliverables and continuous dedicated support.Job Summary:The IT Project Coordinator plays a crucial role in supporting the project management team within the organization. This role is essential for ensuring the successful planning, execution, and closure of projects while gaining valuable hands-on experience in project management.Key Responsibilities:<ul><li>Project Planning Support: Assist project managers in project planning and scheduling</li><li>Meeting Coordination: Coordinate project team meetings and follow up on action items</li><li>Documentation and Reporting: Prepare and maintain project documentation and reports</li><li>Progress Monitoring: Support in monitoring project progress and identifying potential issues</li><li>Research and Analysis: Assist in conducting research and analysis to support project decisions</li><li>Stakeholder Communication: Coordinate communication between project stakeholders</li><li>Budget and Expense Tracking: Support the development of project budgets and track project expenses</li><li>Risk Management: Assist in risk management and issue resolution</li><li>Team Collaboration: Collaborate with team members to ensure project goals are met</li><li>Timeline Adherence: Assist in ensuring adherence to project timelines and deadlines</li><li>Project Review Participation: Participate in project review and lessons learned sessions</li><li>Process Improvement: Contribute to continuous improvement of project management processes</li><li>Administrative Support: Provide administrative support to the project management team</li><li>Event Organization: Assist in the organization of project events and activities</li><li>Tool Application: Learn and apply project management tools and techniques</li></ul>Required Qualifications:<ul><li>Educational Background: Pursuing a degree in Business Administration, Project Management, or related field</li><li>Organizational Skills: Strong organizational and time management skills</li><li>Communication Skills: Excellent written and verbal communication skills</li><li>Technical Proficiency: Proficient in Microsoft Office Suite, especially Excel and PowerPoint</li><li>Teamwork Ability: Ability to work effectively in a team environment</li><li>Attention to Detail: Detail-oriented with strong problem-solving abilities</li><li>Multitasking: Ability to prioritize and manage multiple tasks simultaneously</li><li>Analytical Skills: Strong analytical and research skills</li><li>Learning Attitude: Proactive and eager to learn and develop new skills</li><li>Project Management Understanding: Understanding of project management principles is a plus</li><li>Adaptability: Ability to adapt to changing priorities and deadlines</li><li>Challenge Willingness: Willingness to take on new challenges and responsibilities</li><li>Career Aspiration: Strong desire to pursue a career in project management</li><li>Experience: Previous internship or volunteer experience is advantageous</li><li>Software Knowledge: Knowledge of project management software is a plus</li></ul>What We Offer:<ul><li>Professional Growth: Opportunities for continuous learning and development through workshops, mentorship, and hands-on experience in cutting-edge technologies.</li><li>Innovative Work Environment: A dynamic, collaborative startup culture where your ideas and contributions directly impact the company's success.</li><li>Career Growth Opportunities: Clear pathways for career advancement with regular performance evaluations and opportunities to take on leadership roles.</li><li>Challenging Projects: Engage in cutting-edge projects that push the boundaries of technology, giving you the chance to work on meaningful and impactful solutions.</li><li>Team Collaboration: Be part of a supportive and inclusive team that values diversity, creativity, and collaboration, fostering a positive and innovative work environment.</li></ul>Who Can Apply?<ul><li>Experience &ndash; 2-4 Years</li><li>Availability &ndash; Immediate to 7 Days</li><li>Work Location &ndash; Balewadi,Pune</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Comfortable with Baner, Pune location?</li><li>Available to join within 10 days?</li><li>Current location?</li></ul>

IT Project Coordinator

Mindrops

Roles and Responsibility: We are looking for an experienced IT Project Coordinator to lead and oversee the successful execution of IT projects. The ideal candidate will have expertise in managing large-scale IT initiatives, from planning and execution to delivery. You will work closely with technical teams, business stakeholders, and vendors to ensure projects are completed on time, within scope, and within budget, while meeting high-quality standards.Key Skills:<ul><li>Define project scope, objectives, and timelines to ensure timely delivery of IT solutions.</li><li>Lead cross-functional teams (developers, analysts, designers, QA) for effective project execution.</li><li>Act as the primary point of contact for clients and internal teams, providing updates and managing expectations.</li><li>Identify risks and challenges, develop mitigation plans, and resolve issues to keep projects on track.</li><li>Monitor budgets, track expenses, and ensure resource optimization to meet project goals.</li><li>Ensure deliverables meet quality standards and align with business requirements.</li><li>Expertise in Agile, Scrum, and Waterfall methodologies.</li><li>Coordinate with external vendors to ensure service level agreements are met.</li><li>Drive process improvements to enhance project efficiency and success.</li><li>1+ years of experience in managing IT projects, especially in software development or IT infrastructure.</li><li>Proficient in project management tools (Such as MS Project, JIRA, Trello, Asana).</li><li>Solid experience in budget management, resource allocation, and risk management.</li></ul>Experience: 1-3 year (Preference to Local Candidate)Location: DelhiHow to apply: If interested, kindly share your updated resume at hr@mindrops.com, along with following details,&middot; Total Experience -&middot; Technologies Used - &middot; Notice Period - &middot; Current Location - &middot; Hometown -&middot; Current CTC -&middot; Expected CTC -Job Types: Full-time, PermanentPay: From &#8377;25,000.00 per monthAbility to commute/relocate:<ul><li>Pitampura, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Also, there will be a service agreement of 18 Months to 24 Months (depending upon the organization) &amp; you need to sign an agreement for the same. So, are you comfortable with that?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>IT project management: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

IT Project Coordinator (Female)

Yatsudoki Chateraise

Role SummaryThe IT Coordinator is responsible for monitoring daily IT activities, managing departmental operations, supporting tasks, and ensuring efficient backend data management. The role also includes managing reports, budget utilization, and contract follow-ups while collaborating with key stakeholders to meet organizational needs.Primary Duties Operational Management<ul><li>Oversee daily workflow systems within the IT department.</li><li>Ensure timely and efficient follow-up on IT requests and issues.</li><li>Assign and manage tasks in the helpdesk system while providing guidance to IT staff.</li></ul>Data Management<ul><li>Store and organize IT department data using appropriate indexing methods.</li><li>Maintain and update data analytics platforms for future use.</li><li>Create analytical reports and track IT budgets in coordination with the CTO.</li></ul>Documentation and Reporting<ul><li>Develop impactful presentations and technical documentation for leadership and colleagues.</li><li>Ensure accurate and timely documentation of IT files, transactions, and activities.</li><li>Track and monitor quotations, LPOs, delivery notes, and invoices.</li></ul>Policy Development<ul><li>Assist in creating and updating IT policies and procedures based on new tools and research.</li></ul>Stakeholder Collaboration<ul><li>Work closely with stakeholders to understand business needs and define technical requirements.</li><li>Maintain relationships with internal and external IT resources and customers.</li></ul>Technical Support<ul><li>Provide IT support and coordinate the helpdesk system to resolve user issues.</li><li>Analyze and provide suggestions on new systems and IT projects.</li><li>Liaise with legal teams for contracts, renewals, revisions, and amendments.</li></ul>Independence of Operation<ul><li>Maintain all IT files, data, and reports.</li><li>Advise and guide IT department employees on file and document management.</li></ul>Qualifications and Experience Education<ul><li>Bachelor&rsquo;s degree in Information Technology, Computer Science, or Business Information Management.</li></ul>Experience<ul><li>Minimum of 2 years in a similar role.</li><li>Experience in helpdesk support and IT delivery management.</li></ul>Certifications<ul><li>CAPM or equivalent Project Management certification (preferred).</li></ul>Technical Knowledge<ul><li>Proficiency in Microsoft Azure Fundamentals, AWS Essentials, and MCSA.</li><li>Knowledge of computer hardware, company software, AI, and Fintech.</li><li>Skills in process mapping tools and data analytics.</li></ul>Skills<ul><li>Project management and data analytics capabilities.</li><li>Attention to detail with a customer-focused approach.</li><li>Creative, innovative, and problem-solving mindset.</li></ul>Key Responsibilities<ul><li>Ensure compliance with IT policies and procedures.</li><li>Provide updated reports and manage IT budgets effectively.</li><li>Maintain smooth operations within the IT department.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your salary expectation ?</li><li>Do you have any certification in Project Management or CAPM ?</li></ul>Experience:<ul><li>IT Coordinator: 2 years (Preferred)</li></ul>

IT Project Coordinator - Female Only

Molaprise

<div>Field Services &amp; Vendor Coordinator
Location: Onsite &mdash; Lakewood, NJ 
Employment Type: Full-Time
Job Summary
A rapidly growing Managed Service Provider (MSP) is seeking a highly organized, polished Field Services &amp; Vendor Coordinator to manage all external vendors, field technicians, ISP installations, phone system setups, wiring partners, and onsite logistics for facility buildouts and IT deployment projects.
This is not a hands-on technical role &mdash; it is a coordination and operations role focused on ensuring all vendors and field resources stay aligned with project timelines, requirements, and installation standards.
You will coordinate HVAC vendors, cabling teams, copier vendors, phone providers, security installers, ISPs, and any vendor impacting IT infrastructure. This role also manages field technician scheduling, scopes of work, travel logistics, client preparation, and internal communication to ensure seamless deployments.
Key Responsibilities
Vendor Coordination<ul><li>
Coordinate all facility vendors including HVAC, cabling, phone, copier, access control, security, ISPs, and other trades.</li><li>
Ensure vendor timelines align with project schedules and deployment windows.</li><li>
Gather scopes of work, assist in obtaining quotes, and prepare vendor comparison summaries.</li><li>
Communicate requirements, expectations, updates, and changes to all vendors and partners.</li></ul>
ISP &amp; Wiring Coordination<ul><li>
Coordinate ISP installations, upgrades, demarc locations, and wiring needs.</li><li>
Document ISP and cabling details such as circuit numbers, handoff types, install notes, and key contacts.</li><li>
Communicate wiring requirements clearly to vendors and track progress through completion.</li></ul>
Field Technician Coordination<ul><li>
Draft scopes of work for onsite tasks and IT deployments.</li><li>
Ensure field technicians have complete instructions, tools, schedules, and clear expectations.</li><li>
Train and brief onsite techs on process standards and workflows.</li><li>
Schedule local onsite visits and manage travel arrangements for out-of-area deployments.</li></ul>
Travel &amp; Logistics<ul><li>
Coordinate travel (flights, hotels, transportation) with internal or external travel teams.</li><li>
Prepare travel packets, deployment instructions, and readiness checklists.</li><li>
Track expenses, receipts, reimbursements, and approval workflows.</li></ul>
Client &amp; Internal Communication<ul><li>
Prepare clients for onsite visits, installation timelines, and expectations.</li><li>
Provide clear updates before and after deployments.</li><li>
Work closely with internal project managers, engineers, and leadership to keep all stakeholders aligned.</li><li>
Communicate vendor progress, risks, and readiness throughout each project.</li></ul>
Documentation &amp; Project Support<ul><li>
Maintain accurate vendor documentation: contacts, quotes, wiring notes, timelines, install records, renewal details.</li><li>
Update project management tools, templates, and SOPs.</li><li>
Support project teams with scheduling, readiness checks, status tracking, and follow-up.</li></ul>
Requirements
Experience<ul><li>
Experience coordinating vendors, field teams, contractors, or service partners.</li><li>
Experience managing schedules, timelines, logistics, and field execution.</li><li>
Experience creating scopes of work or job instructions for field staff.</li><li>
Experience communicating with clients to prepare them for onsite visits or installations.</li></ul>
Technical Understanding
(Coordinator-level understanding &mdash; not engineering-level)<ul><li>
Familiarity with IT/networking basics: Wi-Fi, switches, cabling, demarc points, ISP handoffs.</li><li>
Understanding of vendor workflows including ISP installs, wiring requirements, access control, copier setups, etc.</li><li>
Ability to read scopes of work, vendor diagrams, and installation details.</li></ul>
Operational &amp; Coordination Skills<ul><li>
Strong scheduling, planning, and follow-up abilities.</li><li>
Ability to coordinate multiple vendors toward a unified project timeline.</li><li>
Experience coordinating travel and field technician readiness.</li><li>
Ability to track invoices, receipts, expenses, and documentation.</li><li>
Willingness to occasionally work after-hours for network cutovers, facility access windows, or vendor needs.</li></ul>
Communication Skills<ul><li>
Professional, polished communication &mdash; both client-facing and internal.</li><li>
Ability to prepare clients for onsite work and set clear expectations.</li><li>
Confident communicator with vendor leadership and project stakeholders.</li><li>
Strong written clarity for documentation, instructions, and updates.</li></ul>
Documentation &amp; Systems<ul><li>
Strong documentation habits (vendor notes, wiring details, timelines, scopes).</li><li>
Experience with project management tools like Asana, Monday.com, ClickUp, or Trello.</li><li>
Ability to maintain accurate vendor, ISP, phone system, and wiring documentation.</li><li>
High attention to detail and accuracy.</li></ul>
Other Requirements<ul><li>
Full-time, onsite role in Lakewood, NJ.</li><li>
Ability to thrive in fast-paced, deadline-driven environments.</li><li>
Professional appearance and demeanor &mdash; will represent the company to clients and vendors.</li></ul>
Benefits<ul><li>
Competitive pay with performance-based growth opportunities</li><li>
Paid time off &amp; company holidays</li><li>
Health, dental, and vision insurance with HSA &amp; FSA options</li><li>
401(k) retirement plan with company match</li><li>
On-site gym promoting wellness</li><li>
Modern, collaborative office environment</li><li>
Ongoing training &amp; professional development</li><li>
Real-world project exposure and hands-on operational experience</li><li>
Team events &amp; employee appreciation initiatives</li><li>
Strong company culture centered on innovation, teamwork, and growth</li></ul></div>

Field Services & IT Project Coordinator

GTechSources

Location: Lahore, On-site Job Type: Full-time Working Hours: 12:00 PM to 9:00 PMPosition Overview: The Communication Manager will be responsible for managing all communication activities within the company, as well as coordinating communication with external stakeholders. This role requires exceptional communication skills, attention to detail, and the ability to multitask effectively. The Communication Manager will report directly to the Senior Management team and work closely with department heads to align communication strategies with company objectives.The Communication Manager will play a pivotal role in shaping the company&rsquo;s image, enhancing brand awareness, and ensuring clear, effective communication both internally and externally. This role involves overseeing the communication strategy, managing content, and coordinating with various teams to support business objectives. The candidate will report to Senior Management and collaborate closely with department heads.Qualifications:<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, or a related field.</li><li>3.5 + years of experience in communications, preferably in a software house or US-based product company.</li><li>Proficiency in content management systems (CMS) and digital tools.</li><li>Strong writing, editing, and presentation skills.</li><li>Ability to multitask, meet deadlines, and maintain attention to detail.</li><li>Experience in managing cross-departmental communication and external stakeholder relations.</li></ul>Key Responsibilities:Email Correspondence: Manage email correspondence, including responding to inquiries, forwarding relevant information to appropriate teams, and ensuring timely responses.Vendor Communication: Coordinate communication with vendors, including sending emails with different subjects as per requirements and addressing any vendor-related inquiries or issues.Data Analyst Support: Oversee the work of the data analyst team, including reviewing major tasks coming from US teams and providing support as needed.Webinar Slide Deck Review: Review upcoming webinar slide decks for accuracy, clarity, and consistency with company messaging and branding guidelines.Webinar Loop Video Review: Review upcoming webinar loop videos to ensure content, design, and videos meet quality standards and are error-free.Content Rectification: Identify and rectify mistakes in content, design, videos, etc., ensuring all communication materials meet company standards and objectives.Employee Support: Address employee issues, queries, and concerns, providing guidance and support as needed, and keeping management informed of any significant issues.Other Tasks: Perform any other communication-related tasks assigned by management, including but not limited to drafting press releases, preparing presentations, and coordinating media relations activities.<ul><li>Develop PR and external communication strategies in partnership with business leads to advance business objectives</li><li>Coordinate the production of promotional materials including releases, media kits, and presentations</li><li>Use social media to tell our story in creative and inspiring ways that resonate with various audiences</li><li>Manage website content and design to ensure delivery of clear and creative content</li></ul>What We Offer:<ul><li>Market Competitive Salary</li><li>Weekends are Off (Saturday and Sunday)!</li><li>22 Paid Holidays</li><li>Medical Reimbursement</li><li>Probationary and Annual Increment</li><li>Opportunities for professional growth and development.</li><li>A collaborative and innovative work environment.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your salary expectation?</li><li>Please note that this is an onsite position, and our standard operating hours are from 12 PM to 9 PM, Monday to Friday. Are you available and willing to work during these hours?</li><li>Have you worked with IT companies or software houses?</li></ul>Experience:<ul><li>Communication Manager: 3 years (Required)</li></ul>Location:<ul><li>Lahore (Preferred)</li></ul>Work Location: In person

IT Project Coordinator / Communication Manager

XAutonomous L.L.C

XAutonomous is looking for a Project Coordinator to join our team. The ideal candidate will play a key role in ensuring smooth project execution by coordinating between cross-functional internal teams and supporting daily project activities. This role involves maintaining clear communication, tracking progress, and ensuring that all team members remain aligned with project goals, timelines, and deliverables.Responsibilities:<ul><li>Serve as the primary point of contact for project-related coordination.</li><li>Facilitate regular meetings and updates with project teams and clients</li><li>Communicate project status, milestones, and deliverables effectively to all stakeholders.</li><li>Coordinate project activities, resources, and schedules to ensure timely completion.</li><li>Identify and address communication gaps or issues that may arise during the project lifecycle.</li><li>Collaborate with cross-functional teams to resolve conflicts and mitigate risks.</li><li>Document and maintain project communication plans, reports, and documentation.</li><li>Provide timely and accurate responses to client inquiries and requests.</li><li>Monitor project progress and performance against established metrics and goals.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work effectively in a team and independently</li><li>Experience with project management methodologies</li><li>Knowledge of IT solutions and technologies</li><li>Experience in client relationship management</li><li>Previous experience with client-facing roles or US-based customer service.</li></ul>Experience: 02&ndash;04 years Location: Bahria Town, Karachi Office Timings: 9:00 am &ndash; 6:00 pm - onsiteApply Now: careers@xautonomous.net Kindly mention the position &lsquo;Project Coordinator&rsquo; in the subject line.Transportation is provided for the following locations: Ayesha Manzil, 5 Star Chowrangi, Sakhi Hassan, Nagan, Shafeeq More, Model Colony, Malir Halt, Rafah-e-Aam Society, Colony Gate, Malir Cantt (Checkpost 5/6).&#9981;&#65039;For locations near Bahria Town karachi where our vans don&rsquo;t reach, we also offer fuel adjustment!Job Type: Full-timeApplication Question(s):<ul><li>Please mention your full address with the specified sector or block and the nearest landmark to your location.</li></ul>Experience:<ul><li>Project Coordinator: 2 years (Required)</li></ul>Work Location: In person

Project Coordinator

Zones

<div>Description 
 
 
Company Overview:
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 Position Overview:
 Project Coordinator is a key role to delivering customer service directly to our top tier clients in order to achieve a high degree of customer satisfaction and meeting customer&rsquo;s SLA expectations for projects. This role requires a highly-motivated individual with the ability to deal with ambiguous requests, manage on-going deployment schedules and handle multiple competing priorities.
 What you&rsquo;ll do as the Project Coordinator:
 Employees employed in the role of Project Coordinator shall be required to apply their independent minds and demonstrate intellectual abilities in their decision-making.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice. 
<ul><li>
Coordination of the deployment processes.</li><li>
Coordinating with multiple internal teams via multiple tools (CRM, FTM, CIM, AX, Kinaxis, ServiceNow)</li><li>
Understand Order Processing with attention to detail including quality checking, releasing and monitoring shipment status</li><li>
Working in a team environment</li><li>
Developing firm understanding of the principles and best practices of inventory management.</li><li>
Managing project tools including nterprise, such as Client dashboards, Smartsheets and MS Excel</li><li>
Drive all deployment requirements through demand planning tools (Kinaxis) including order processing, schedule changes, order changes, and Internal changes.</li><li>
Project management experience is a plus</li></ul>
What you will bring to the team:
EDUCATION/CERTIFICATION:
Bachelor&rsquo;s degree in IT/Business Administration or any other related field
CERTIFICATES/LICENSES, ETC:<ul><li>
N/A</li></ul>
 REQUIRED EXPERIENCE:
<ul><li>Strong customer service skills</li><li>
Excellent organization skills and process expertise</li><li>
Ability to deal with ambiguity.</li><li>
Excellent verbal and written communication skills</li><li>
Ability to meet aggressive deadlines</li><li>
Analytical with excellent problem-solving skills</li><li>
Very driven, team-oriented and active participant in accomplishing team goals</li><li>
Ability to work with little or no supervision</li></ul> 
Zones offers a comprehensive Benefits package 
 
At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
Shift Timings: 9:00 P.M to 06:00 A.M (Pk time)</div>

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