judge's clerk

State of Maine

<div><p><b>If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through &quot;Find Jobs&quot; using your existing PRISM account </b><b>.
</b></p><p></p><p><b>CLERK V
</b></p><p><b>STATE OF MAINE JUDICIAL BRANCH
</b></p><p><b>LOCATION: CUMBERLAND COUNTY COURTHOUSE, PORTLAND
</b></p><p></p><p><b>General Summary </b><b>:
 </b></p><p>This is highly responsible managerial, clerical, administrative, supervisory, and public relations work, assuming responsibility for the operations of the Clerk of Court&rsquo;s office in a Superior Court or District Court, or a consolidated Superior Court/District Court Clerk&rsquo;s Office. The Clerk coordinates and supervises all activities within the office and is accountable for all facets of its operation (maintaining the court record, operational planning, caseload management, employee training and supervision, problem solving, complaint handling, etc.). The Clerk of Court serves as the primary contact with judges, employees, attorneys, and the public, and ensures that all staff utilize appropriate customer service skills.<br>
 </p><p></p><p>The Clerk of Court V position is reserved for the largest of courthouses in the State of Maine and this position will be accountable for all operational activities as they relate to the clerk function, including, but not limited to: planning; caseload management; scheduling of dockets and courtrooms; allocation of resources; employee training and supervision; problem solving; and, resolving complaints.
</p><p></p><p><b>Salary Range:
</b></p><p>Salary grade 20: $89,294.40 - $114,691.20 annually.
</p><p></p><p><b>What We Offer:
</b></p><p>At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:
</p><ul><li>Work-life balance: 13 paid holidays, 4 weeks of vacation leave, and 12 paid sick days every year.
</li><li>Paid Parental Leave: 4 weeks
</li><li>Gym membership and childcare reimbursement programs
</li><li>Public Service Student Loan Forgiveness Program
</li><li>Health insurance coverage (85%-100% employer-paid for employee-only plan)
</li><li>Health insurance premium credit (5% decrease in employee premiums)
</li><li>Dental insurance (100% employer-paid for employee-only plan)
</li><li>Health and dependent care flexible spending accounts
</li><li>Defined Benefit Pension plan contributions
</li><li>Voluntary deferred compensation (retirement savings 457 Plan)
</li><li>Up to $1000 Tuition Reimbursement each year
</li><li>Employer-paid life insurance (1x annual salary)
</li><li>Additional wellness benefits
</li></ul><p></p><p><b>Essential Job Functions </b><b>:*
</b></p><ul><li>Assess and improve the strengths, deficits and capacities of clerk staff.
</li><li>Provide leadership for all clerk staff by focusing on excellence in public service, and responsiveness to changing public needs.
</li><li>Re-allocate resources and implement change as necessary to optimize the ability of the Clerk&rsquo;s office to meet the needs of the public and the Maine Judicial Branch.
</li><li>Plans, analyzes, and organizes the work of the Clerk&rsquo;s Office
</li><li>Responsible for overseeing consistent application of docketing procedures, scheduling of cases, and courtroom processes.
</li><li>Works with the Regional Scheduling Judges to assure that the administrative and operational needs of the court are effectively and efficiently met.
</li><li>Supervises and/or accurately performs any or all of the following: docketing, case processing, and filing of matters before the Court.
</li><li>Calendars pre-trial activities, trials, motions, and other proceedings.
</li><li>Handles and processes fines, fees, costs, bail, and other funds paid to or through the Court and maintains books, ledgers and accounts as necessary.
</li><li>Oversees jury management activities, as appropriate.
</li><li>Issues, maintains, and recalls warrants of arrest, and reviews all reports and takes appropriate action based on the reports.
</li><li>Oversees operation of courtroom clerks and/or serves as courtroom clerk, including performing duties as required by the judge/justice.
</li><li>Prepares abstracts and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation and other agencies, as directed.
</li><li>Oversees operation of electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording.
</li><li>Is responsible for implementing operational plans as the courts move into electronic filing.
</li><li>Is responsible for evaluating and taking appropriate action based on reports from the Administrative Office of the Courts detailing docketing concerns.
</li><li>Responsible for planning, analyzing, and organizing the work of the office.
</li><li>Hires, supervises, trains, evaluates, and disciplines employees.
</li><li>Assigns, reviews, and evaluates work.
</li><li>Maintains a working knowledge of Human Resources Manual.
</li><li>Ensures staff provides courteous, professional assistance and maintains effective working relationships with all who interact with the Office including Judges, Attorneys, Law Enforcement, and members of the public.
</li><li>Handles complaints from both internal and external sources.
</li><li>In conjunction with management, communicates with justices, judges, prosecutors, defense attorneys, self-represented litigants, and the public.
</li><li>Assesses health and safety needs of staff.
</li><li>Responds to inquiries in person and over the telephone from the public, judges/justices, attorneys, and other state and federal agencies concerning matters before the Court.
</li><li>In conjunction with management, ensures compliance with records retention schedule.
</li></ul><p></p><p><b>Minimum Education/Skills/Experience/Training Required to be Considered for Employment </b><b>:
</b></p><ul><li><b>Education: </b>Bachelor&rsquo;s Degree required. Ten years of experience in the clerk&rsquo;s office may be substituted for the education requirement.
</li><li>For internal candidates, completion, within the last two years, of MJB provided courses in: HR Procedures, Discipline, Performance Evaluations, Team Building, Interviewing. For external candidates, or internal candidates who meet all other requirements, these courses must be completed within the first year of being hired.
</li><li><b>Experience: </b>A minimum of 10 years supervisory experience with increasing responsibilities required.
</li></ul><p></p><p><b>Skills/Experience/Training Required to Adequately Perform Job Duties </b><b>:
</b></p><ul><li>Excellent communication and interpersonal skills.
</li><li>A proven record of leadership and accomplishment; preferably in a court environment.
</li><li>A thorough understanding of organizational procedure and human aspects of managing an organization.
</li><li>A proven record of accurate attention to detail.
</li><li>Ability to interact effectively with the public, other court staff, judges and attorneys in a variety of situations and circumstances using excellent customer service skills.
</li><li>Ability to understand and follow oral and written instructions.
</li><li>Ability to balance competing interests of department and stakeholders in a multi-faceted organization.
</li><li>Strong oral and written communication skills, including speaking to groups.
</li><li>Strong skills in mathematical and accounting functions, and the ability to accurately receive and distribute funds.
</li><li>Ability to analyze office workflow, troubleshoot, prioritize workloads, and implement changes.
</li><li>Strong interpersonal, critical thinking, and problem-solving skills.
</li><li>Knowledge of administrative and clerical procedures governing clerks&rsquo; offices, including the Clerk&rsquo;s Manuals, as well as Judicial Branch policies and procedures.
</li><li>Knowledge of court procedures, legal documents, laws and legal factors pertaining to the court system, and the ability to understand court procedures, legal documents, laws and legal factors pertaining to the court system.
</li><li>Ability to effectively explain and enforce Judicial Branch policies and procedures.
</li><li>Ability to maintain confidentiality of sensitive Judicial Branch information.
</li><li>Ability to learn and implement detailed computer applications.
</li></ul><p></p><p><b>How to Apply:
</b></p><p>This position will remain open until filled.
</p><p>Cover letter, resume, and online application must be submitted online at http://maine.wd5.myworkdayjobs.com/en-US/Judicial/details/Clerk-V-414-_R26-00551
</p><p></p><p>The Judicial Branch is an EEO/AA employer.
</p><p>.
 </p><p><b>If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at </b><b>HR.Help@courts.maine.gov.</b></p></div>

Clerk V (#414)

Massachusetts Trial Court

<div><p><b>Official Title:</b> Assistant Clerk - Appeals Court</p>
<p><b>
Starting Pay: The annual salary of an assistant clerk is established by G. L. c. 211A, &sect; 6, and is currently $154,408.79.</b></p>
<p><b>
Posting Period:</b> This posting will remain open until filled. Preference will be given for candidates who apply on or before March 16,2026.</p>
<p><b>
Mission Statement of the Massachusetts Appeals Court:</b><br>
<br>
The Appeals Court is committed to providing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before the court fairly and impartially.
<br>
<br>
<b>Mission Statement of the Massachusetts Appeals Court Clerk's Office:</b><br>
<br>
The clerk's office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the clerk's office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The clerk's office staff renders prompt and courteous service to the Appeals Court judges and staff, members of the Bar, the public, government agencies, and the Commonwealth's trial courts and the Supreme Judicial Court.
<br>
<br>
ORGANIZATIONAL PROFILE:
<br>
<br>
http://www.mass.gov/courts/appealscourt/about-the-court.html</p>
<p><b>
Notes:
</b></p><p><b>This posting will remain open until filled. Preference will be given for candidates who apply on or before March 16,2026.</b></p>
<ul>
<li>Court employees are not permitted to engage in the practice of law.</li>
<li>Employees of the Massachusetts courts are required to be Massachusetts residents.</li>
<li>This is a full-time position based in Boston, Massachusetts.</li>
<li>The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits
</li><li>Employment is contingent upon passage of a criminal record check.</li>
<li>Appeals Court currently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule.</li>
</ul>
<p><b>Position Summary:</b> Working within the Appeals Court clerk's office, an assistant clerk assists the clerk in performing the legal and administrative duties set forth in G. L. c. 211A, &sect;&sect; 6 and 8, and the Massachusetts Rules of Appellate Procedure. An assistant clerk works closely with the single justice and three-justice panels, analyzing and discussing complex legal issues and recommending appropriate action by the court when required, and serving as a contact between the court and the parties or counsel. An assistant clerk prepares and maintains all court papers and records and performs administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. Work is performed under the direction of the clerk although considerable independence is expected in performing assigned tasks. Assistant clerks supervise clerk's office team members.
<br>
<br>
Pursuant to G. L. c. 211A, &sect; 6, the Justices of the Appeals Court appoint an assistant clerk for a term of three years.</p>
<div><b>
Essential Duties and Responsibilities:</b> Receives and reviews filings from attorneys and self-represented litigants and provides oral and written responses to inquiries regarding court procedure and compliance with the Massachusetts Rules of Court.<br>
<br>
<b>Specifically:</b><br>
<br>
<ul><li>Acts on behalf of the Appeals Court to independently enter actions and orders on procedural motions and matters.
</li></ul><br>
<ul><li>Reviews, analyzes, and presents daily motions and petitions to the single justice.
</li></ul><br>
<ul><li>Reviews, analyzes and presents motions filed in appeals which have been assigned to three-justice panels. Drafts and issues orders at the direction of the justices.</li></ul><br>
<ul><li>Provides legal guidance to clerk's office team members, Appeals Court personnel in other departments, and trial court staff.</li></ul><br>
<ul><li>Provides courteous and expert customer service to court users, including attorneys and self-represented litigants.</li></ul><br>
<ul><li>Schedules hearings, notifies counsel, and attends sessions of the court as required.
</li></ul><br>
<ul><li>Maintains the docket of all materials submitted to the court.
</li></ul><br>
<ul><li>Prepares, accepts, and preserves all files.
</li></ul><br>
<ul><li>Reviews filings for compliance with the court rules and orders.
</li></ul><br>
<ul><li>Maintains the index of all cases entered.
</li></ul><br>
<ul><li>Accepts and records all fees and other monies received.
</li></ul><br>
<ul><li>Supervises clerk's office team members.
</li></ul><br>
<ul><li>Represents the clerk's office on various committees, in continuing legal education programs, and other public events and duties.
</li></ul><br>
<ul><li>Assists the clerk in the development, preparation and review of informational handouts and materials included on the court's public website for the purpose of guiding lawyers and self-represented litigants through the appellate process and keeping the public informed of the latest rule changes and orders.
</li></ul><br>
<ul><li>Performs other related work as required.</li></ul></div>
<p><b>
Job Competencies:</b></p>
<p><i>
Communication:</i> Clearly conveys information and complex ideas, in both oral and written form, in an engaging manner that promotes mutual understanding and also permits response and feedback.
<br>
<br>
<i>Critical Thinking/Analytical Skills:</i> Collects, organizes and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time.<br>
<br>
<i>Professional Knowledge:</i> Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management.<br>
<br>
<i>Customer Service:</i> Conducts oneself in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of such services.<br>
<br>
<i>Adaptability:</i> Understands the need to occasionally alter one&rsquo;s duties to appropriately address changing court conditions at any moment.
<br>
<br>
<i>Collaboration/Teamwork:</i> Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues.</p>
<p><i>
Integrity: </i>Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust.<br>
<br>
<br>
</p><p><b>Minimum Requirements:</b> These are the minimum requirements necessary to apply for the position of Assistant Clerk:
<br>
<br>
Law degree from an accredited law school.
<br>
<br>
Admitted to practice before the Courts of the Commonwealth of Massachusetts and a member of the Massachusetts Bar in good standing.
<br>
<br>
At least seven (7) years' experience as a practicing attorney, preferably at the appellate level, and preferably in Massachusetts; or equivalent experience in the Massachusetts judicial system.<br>
<br>
Equivalent combinations of education and experience may be considered for meeting minimum qualifications.</p>
<p><b>
Other Position Requirements:</b></p>
<p>
Knowledge of and ability to use personal computers and related software including Microsoft Office, Adobe, electronic filing system, and case and document management systems.
<br>
<br>
Commitment to high standards of work product and attention to detail.
<br>
<br>
Ability to establish work priorities, take initiative, and work independently in a fast-paced environment.
<br>
<br>
Dependability and appreciation for the importance of being on time and prepared to work.
<br>
<br>
Ability to plan and supervise the work of others.</p></div>

Assistant Clerk - Massachusetts Appeals Court

Kansas Office of Judicial Administration

<div>
 <strong>
  Position number:
 </strong>
 K0041901
 <br/>
 <br/>
 <strong>
  Location of Employment:
 </strong>
 2nd Judicial District, Wabaunsee County, Kansas
 <br/>
 <br/>
 <strong>
  Position/Salary and Benefits:
 </strong>
 Trial Court Clerk II, (Part time) grade 18, $18.57 hourly
 <br/>
 <br/>
 Kansas Judicial Branch Benefits State Employment Center - Benefits (ks.gov)
 <br/>
 <br/>
 <strong>
  Job Duties:
 </strong>
 Receive, docket, and process legal documents for case records by computer. Provide courteous and cooperative assistance to judges, attorneys, and the public. Also perform functions related to answering the telephone and certifying documents. Must perform such other duties as assigned by the Clerk of the District Court.
 <br/>
 <br/>
 <strong>
  Required Education and Experience:
 </strong>
 Graduation from high school or GED and 6 months of experience in office clerical work.
 <br/>
 <br/>
 <strong>
  Preferred qualifications:
 </strong>
 One-year experience in a court clerk&rsquo;s or legal office with accounting and general bookkeeping, plus a work knowledge of computers preferred.
 <br/>
 <br/>
 <strong>
  Application Deadline:
 </strong>
 Open until filled
 <br/>
 <br/>
 The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for accommodation will not affect your opportunities for employment with the Judicial Branch. If you wish to request an ADA accommodation, please contact ada@kscourts.org or by TDD through the Kansas Relay Center at 800-766-3777 or 711.
 <br/>
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 <strong>
  T
 </strong>
 <strong>
  HE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER
  <br/>
  <br/>
 </strong>
 Powered by JazzHR
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</div>


Trial Court Clerk II - 2nd Judicial District

Will County Executive Department

<div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><b>Job Summary</b></div><div> The Deputy Court Service Clerk is responsible for assisting customers (both internal and external) with court available resources including copies of court documents, researching court records, preparing certifications, processing child support payments, mail handling and distribution, opening new cases, processing files for appeals, working with customers on the phone, processing payments and issuing receipts for funds received. Also responsible for preparation of disbursements of budgeted funds and collection of account balances, cash receipts and similar items to verify accuracy. Prepares fund distribution statements for local, state, and federal agencies as well as other authorized recipients; and prepares financial transactions and related activities and determines that amounts posted balance against applicable source documents. Assists the public by telephone or at a window.</div></div><br>
<div><div><b>Minimum Qualifications</b></div><div> Must be a Will County resident within 6 months of hire; possess basic computer skills; ability to develop and maintain positive working relationships; good work/attendance record; high school diploma or equivalent required. All positions require a pre-employment Circuit Clerk&rsquo;s Office paid drug screen and background check. All employees must be at least 18 years of age, must be able to type 35 words per minute and pass basic skill tests in math and grammar; Clerks may be assigned to satellite courts. Reliable transportation is necessary.
</div></div><br>
<div><div><b>Salary Range</b></div><div> $41,716-$61,145 (B5-D3 Union, non-exempt(Fiscal year 2025)) (link to union contracts) https://willcounty.gov/Open-and-Participatory-Government BENEFITS: Will County employees enjoy a wide variety of competitive fringe benefits including: comprehensive medical coverage, dental and vision coverage, short/long term disability, vacation, sick and personal days, parental leave, holidays, defined pension plan from the Illinois Municipal Retirement Fund (regular), and deferred compensation plan. https://willcounty.gov/County-Offices/Administration/Human-Resources/Employee-Benefits-and-Compensations</div></div><br>
<div><div><b>Apply To</b></div><div> https://willcounty.gov/County-Offices/Administration/Human-Resources/Employment-Opportunities website, job seekers, Division I Court Services Clerk, fill out application completely and submit with resume.
</div></div><br>
<div><div><b>Apply by</b></div><div> March 2, 2026 by 4:30pm</div></div><br>
<br>
<div></div>
<div><div><b>Disclaimer</b></div><li>Completed Will County Employment Application or Resume with cover letter may be submitted by mail, fax or hand delivered. Only interviewed applicants will be notified of the selection process. Equal Opportunity Employer</li></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Division I: Court Services Clerk

Maricopa County

<div><div>Posting Date</div>
02/23/26<div></div><div>
Application Deadline</div>
02/27/26<div></div><div>
Pay Range</div>
Anticipated Hiring Range: $20.25 - $22.81 hourly<br>
Full Range: $20.25 - $30.50 hourly<br>
<br>
This position is temporary and part-time at 19.5 hours per week and is eligible for overtime compensation for all hours worked over 40 in the designated workweek.<div></div><div>
Job Type</div>
Temporary<div></div><div>
Department</div>
Justice Courts<div></div><div>
About the Position</div><div>
As a Temporary Judicial Clerk at the Video Appearance Center assigned to the Intake, Transfer &amp; Release Facility, you will work directly with in-custody inmates and primarily serve as a bailiff. This position requires a strong commitment to professionalism, accuracy, and safety within a secure environment.</div><div></div><div>
The role performs a wide variety of judicial, clerical, and administrative duties related to misdemeanor criminal cases, including case processing and customer service functions. You will play a key part in ensuring the efficient operation of courtroom and facility procedures while maintaining effective communication with judges, law enforcement, and other court personnel.</div><div></div><div>
If you thrive in a structured environment, take pride in public service, and are ready to make a meaningful impact within the justice system, apply today.</div><div></div><div>
This is a part-time position scheduled for 19.5 hours per week. The work schedule is Tuesdays, Wednesdays, and Fridays, with a start time between 6:00 a.m. and 9:00 a.m. and an end time of approximately 1:00 p.m., depending on the day&rsquo;s caseload. Availability during these hours is required. This position is temporary, with an anticipated end date of June 19, 2026.</div><div></div><div>
About Us</div><div>
The Maricopa County Justice Court, Arizona, is one of the largest, most innovative, and progressive Justice Courts in the nation. There are 26 Justice Courts in Maricopa County, which provide professional judicial services to court users so they can obtain timely and economical justice within their community. We offer competitive salaries, excellent benefits, employee training, professional growth opportunities, and generous tuition reimbursement. We invite you to begin and advance your career with us as we continue on the path to provide exceptional and quality services to the citizens we serve.</div><div></div><div>
Hear directly from our team in this <div>short video</div>, as staff share their experiences and how we proudly serve the community.</div><div></div><div>
Proud To Offer</div><ul><li><div>
Work with a greater purpose</div></li><li><div>
Opportunities for growth and development within Maricopa County</div></li><li><div>
Learn more at <div>Work With Us | Maricopa County, AZ</div></div></li></ul><div></div><div>
We Require</div><ul><li><div>
Two years of clerical or administrative experience, including customer service, cash handling, and/or data entry</div></li><li><div>
High school diploma or GED</div></li><li><div>
A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis</div></li></ul><div></div><div>
We Also Value</div><div>
Previous experience working as a Judicial Clerk in a court environment</div><div></div><div>
Job Contributions</div><ul><li><div>
Acts as a bailiff in court proceedings</div></li><li><div>
Performs complex file management functions, including creating, tracking, and maintaining case files, matching documents, and researching record requests.</div></li><li><div>
Coordinates and directs courtroom preparation with prosecutors, defense counsel, Sheriff&rsquo;s Department Officers, interpreters, and others as appropriate.</div></li><li><div>
Engages in significant telephonic and direct public contact, responding to and answering complex inquiries from the public and other agencies regarding court cases.</div></li><li><div>
Summarizes and prepares court proceedings in minute entry form; reads and interprets complex minute entries; and prepares and processes formal orders, documents, subpoenas, and summons at the direction of the Judge.</div></li><li><div>
Issues court-related documents, marks, and maintains exhibits, administers oaths, and certifies documents.</div></li><li><div>
Coordinates the court calendar, schedules hearings and conferences, and ensures cases are processed according to all relevant time and processing standards.</div></li><li><div>
Opens and distributes mail, performs data entry into iCIS, and prepares and designs management information reports.</div></li></ul><div></div><div>
Working Conditions</div><ul><li><div>
Work primarily occurs in an office setting</div></li><li><div>
This position may include exposure to traumatic subject matter</div></li><li><div>
This position involves regular contact with individuals in custody, some of whom may exhibit mental health challenges or unpredictable behavior; employees must maintain composure, adhere to safety protocols, and exercise sound judgment at all times.</div></li></ul><div></div><div>
Selection Procedure</div><ul><li><div>
Only the most qualified candidates will be considered</div></li><li><div>
Consideration will only be given to candidates who submit online applications</div></li><li><div>
Candidates will be contacted primarily through email and their Workday online application profile</div></li><li><div>
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive</div></li></ul><div></div><div>
Maricopa County is an equal opportunity employer.</div><div></div><div>
Apply Now!</div></div>

Temporary Judicial Clerk

McLennan County, Texas

<div><div><div><h2 class="jobSectionHeader"><b>Position Summary</b></h2></div>
<p></p><div><p><b>POSITION SUMMARY:</b></p><p>
Under general supervision, the Justice Clerk performs a variety of administrative and accounting support functions for the Justice of the Peace Office. The Justice Clerk performs a variety of clerical procedures following prescribed procedures and assists in revenue and bookkeeping services for the office of the Justice of the Peace. The work involves preparing and processing forms and orders involving the filing and disposition of civil claims, and criminal and traffic cases, as well as accepting cash and checks and issuing receipts on a daily basis. This position affects the accuracy, reliability and acceptability of further processes and services.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><p>ESSENTIAL JOB FUNCTIONS:</p><ul><li>
Prepares and processes forms and orders for civil claims, and criminal and traffic cases. These cases may include hot check cases, nuisance violations, evictions, animal control, alcoholic beverage commission cases and school truancy cases</li><li>
Sets court dates, hearing and trials, including jury trials and notifies parties of scheduled settings</li><li>
Coordinates court dates with attorneys, police officers, jury office, and all other parties involved</li><li>
Prepares and processes a variety of official documents such as citations, judgments, warrants, complaints, affidavits, routine reports, subpoenas, notices, jury lists and form letters</li><li>
Assists the public in person and on the telephone, explaining procedures, fines and forms, and responding to inquiries on case status without providing legal advice</li><li>
Collects and receipts all revenues both hand delivered and mailed such as fines and fees</li><li>
Performs bookkeeping functions such as collecting fees and fines, issuing receipts, issuing restitution payment, reconciling cash receipts and preparing bank deposits</li><li>
Acts as liaison between judges, defendants, officers, and attorneys</li><li>
Transfers cases to other courts as necessary, and filing appeals with the County or District Clerk's office</li><li>
Issues summons or subpoenas to all parties involved in cases, including officers, witnesses, and defendants, as needed</li><li>
Assists Judge as necessary, including providing information concerning fines and filing fees, determining eligibility requirements of those who want to take driver safety course, and establishing payment schedules for fines under the direction of the Judge</li><li>
Performs receptionist duties, which involves greeting customer, answering telephone, taking messages and making appointments and reservations, receiving and date-stamps incoming mail</li><li>
Will be required to attend continuing legal education classes</li><li>
Assist Judge with inquest procedures</li><li>
Regular attendance and timeliness is required</li></ul><p></p><p><br>
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements</b></h2></div>
<p></p><div><p><b>EDUCATION:</b></p><p><b><i>
Required:</i></b></p><ul><li>
High school graduation or GED</li></ul><p><b><i>
Preferred:</i></b></p><ul><li>
Associate&rsquo;s degree in Criminal Justice, Public Administration, Business Administration, Paralegal or related field</li></ul><p><b>
SKILLS ~ EXPERIENCE:</b></p><p><b><i>
Required:</i></b></p><ul><li>
1 year of responsible clerical experience preferably with legal procedures, terminology, the court system, or customer service experience</li><li>
Type accurately at a speed of at least 45 words per minute<ul><li>
Good knowledge of court clerk procedures and processes</li><li>
Ability to exhibit a high level of confidentiality and integrity while handling sensitive matters</li><li>
Strong organizational skills and proven ability to maintain accurate, detailed records</li><li>
Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems</li><li>
Keen attention to detail; careful and accurate data entry</li><li>
Knowledge of basic arithmetic, algebra and statistics including add, subtract, multiply, divide, interest, decimals and percentages</li><li>
Exceptional skill in establishing and maintaining effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public</li><li>
General skill in operating standard office equipment such as personal computers, calculators, and telephones</li><li>
General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook</li><li>
Maintain appropriate necessary certifications</li></ul></li></ul><p><b><i>
Preferred:</i></b></p><ul><li>
2 years of responsible clerical experience preferably with legal procedures, terminology, the court system, or customer service experience</li><li>
(BILINGUAL) Fluent Spanish speaking, reading and writing with excellent communication</li><li>
Knowledge of McLennan County Justice Court regulations, policies, and procedures</li><li>
Knowledge of federal, state and local laws related to traffic, criminal procedure, civil procedure, family code, penal code juvenile laws</li></ul><p></p><p><b><br>
DISCLAIMER:</b> McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><p><b>All Employees</b></p><p>
oMust be <i>committed</i> to achieving excellence in assigned duties, always in service of the county and community</p><p>
oMust have ability to earn and keep the <i>trust</i> of fellow employees and the community at large</p><p>
oMust be <i>approachable</i> and ready to help fellow employees and the general public</p><p><b>
ENVIRONMENTAL FACTORS</b><b>:</b> Continuous indoor activity, and some contact with persons accused or convicted of crimes.</p><p></p><p><b><br>
PHYSICAL DEMAND REQUIREMENTS: </b>Prolonged reading, visual examination of documents; sitting, standing, filing, walking, and bending in the performance of daily activities. Continuous work at desk and computer terminal. Must be able to lift 25 pounds.</p><b>
HOURS / SPECIAL CONDITIONS:</b> Work outside the normal office hours (Monday &ndash; Friday, 8 a.m. to 5 p.m.) may be required on rare occasion</div><p></p>
</div><div></div><div><div><p>McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.</p></div></div></div>

JUSTICE OF THE PEACE COURT CLERK

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  Position number:
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 K0067298
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  Position Title and Salary:
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 Trial Court Clerk II, Grade 18, $18.57 hourly
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  Location of Employment:
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 21st Judicial District, Clay County, Kansas
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 Kansas Judicial Branch Benefits State Employment Center - Benefits (ks.gov)
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  Job Duties:
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 This is a part time, clerical position in the Clerk of the District Court office. Duties may include responsibility for a specific area of court process or for a variety of court clerical functions including File and record pleadings; data entry; set hearings; maintain court calendar; scanning, imaging, and indexing court documents; issuing summonses, notices, and subpoenas. Aid judges, attorneys, co-workers, and the public. Functions related to receipts and disbursement of money, certifying documents, issuing marriage licenses, assisting with jury management, and performing other duties as assigned.
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  Required education and experience:
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 Must have a high school diploma or equivalent and 6 months experience in clerical work. Thirty semester hours or its equivalent may be substituted for the required experience.
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  Preferred qualifications:
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 Understand and follow oral and written instructions. Demonstrate an ability to work in a fast-paced environment, and display ability to maintain calm in stressful situations. Experience in data entry, customer service, and operation of standard office equipment is essential.
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  APPLICATION DEADLINE: Open Until Filled
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 The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for accommodation will not affect your opportunities for employment with the Judicial Branch. If you wish to request an ADA accommodation, please contact ada@kscourts.org or by TDD through the Kansas Relay Center at 800-766-3777 or 711.
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 THE KANSAS JUDICIAL BRANCH IS AN EEO/AA EMPLOYER
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Trial Court Clerk II - 21st Judicial District

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