judge's clerk

Village of Tuckahoe

Assistant Court Clerk (Part-Time)Pay: $35.00 per hour Schedule: Part-Time Location: [Town/Village/City Name], NY Department: Justice Court Civil Service Classification: CompetitivePosition OverviewThe Village of Tuckahoe Justice Court is seeking a part-time Assistant Court Clerk to support court operations through specialized clerical and administrative work. Under the supervision of the Court Clerk, this role is responsible for maintaining court records, processing legal documents, assisting with financial reporting, and providing professional service to attorneys, law enforcement agencies, and the public.This position requires accuracy, discretion, sound judgment, and the ability to communicate clearly in a public-facing legal environment.Key Responsibilities<ul><li>Prepare, process, and maintain court records, legal documents, forms, and reports</li><li>Enter complaints and case data into court dockets (Motor Vehicle, Civil, and Criminal)</li><li>Prepare and issue summonses and warrants; submit required lists to the County Clerk</li><li>Complete certificates of conviction and forward dispositions to appropriate state and local agencies</li><li>Handle court mail and correspondence</li><li>Collect fines and fees, issue receipts, and maintain accurate financial accounts</li><li>Assist with preparation of monthly financial reports submitted to the Department of Audit and Control</li><li>Use computer systems including word processing, spreadsheets, email, calendars, and databases</li><li>Explain court procedures to attorneys and members of the public clearly and professionally</li><li>May assume limited supervisory responsibilities in the absence of the Court Clerk</li></ul>Required Knowledge, Skills &amp; Abilities<ul><li>Knowledge of office procedures, terminology, and standard office equipment</li><li>Familiarity with criminal and civil law, court procedures, and legal documents</li><li>Proficiency with common computer applications (Word, Excel, email, databases)</li><li>Strong written and verbal communication skills</li><li>Ability to maintain confidentiality and exercise sound judgment</li><li>Ability to interact tactfully and effectively with the public and legal professionals</li><li>High level of accuracy, integrity, dependability, and attention to detail</li></ul>Minimum Qualifications<ul><li>High school diploma or GED and</li><li>One (1) year of general clerical experience, including or supplemented by six (6) months of clerical and/or word processing experience in a court, attorney&rsquo;s office, or similar legal setting</li></ul>Substitutions:<ul><li>Thirty (30) college credits may substitute for one (1) year of general clerical experience</li><li>Eight (8) college credits in Criminal Law, Business Law, or a closely related field may substitute for three (3) months of specialized experience (no substitution for the remaining three months)</li></ul>Special Requirements<ul><li>Must meet all requirements of the New York State Public Officers Law</li><li>Must be a New York State resident at the time of appointment</li><li>Local residency requirements may apply</li></ul>Compensation<ul><li>$35.00 per hour</li><li>Part-time schedule</li><li>This is a public-sector position subject to civil service requirements</li></ul>How to ApplyInterested candidates should submit a resume to court@tuckahoevillageny.gov Civil service examination and eligibility requirements may apply.Pay: $30.00 - $35.00 per hourExpected hours: 20.0 per weekApplication Question(s):<ul><li>Do you have clerical or administrative experience in a court, attorney&rsquo;s office, or other legal setting involving legal documents and court procedures?</li></ul>☐ Yes ☐ No ☐ Not directly, but I have related experience (please explain)<ul><li>This position involves regular interaction with attorneys and members of the public, sometimes in stressful situations. Please briefly describe your experience handling public-facing or customer-facing responsibilities in a professional setting.</li><li>This is a part-time position paying $35 per hour with a consistent schedule. Are you able to commit to a regular part-time schedule and comply with New York State residency requirements for appointment?</li></ul>☐ Yes ☐ No ☐ I need more informationWork Location: In person

Assistant Court Clerk

Superior Court of California

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div>Under general supervision, performs a variety of clerical and administrative duties related to court hearings and courtroom proceedings. Courtroom Clerk I is a single-level classification utilized to perform courtroom duties and related clerical support functions. This is the entry and journey level in the Courtroom Clerk series. This class is appropriate for positions where the primary focus of the work is on clerical and administrative courtroom support work. Courtroom Clerk I&rsquo;s are expected to advance to the II level when the minimum qualifications for the higher class have been met and satisfactory performance has been demonstrated. This class is distinguished from the higher-level Courtroom Clerk III class in that the latter performs the more difficult and highly technical courtroom work and/or has responsibility for leading, training and assigning the work of Courtroom Clerks. The Courtroom Clerk series is distinguished from the Court Services Clerk Series in that the latter performs legal processing work, while the work performed in this class is related to court hearings and courtroom proceedings.</div></div>
<div><h2 class="jobSectionHeader">Examples of Duties</h2></div>
<div><ul><li>Sets and maintains schedule of Court events</li><li>
Attends Court sessions and records minutes of Court proceedings</li><li>
Prepares, certifies and routes documentation to establish sentencing disposition of defendants</li><li>
Notifies Probation Department of verdicts and dates of sentencing</li><li>
Dockets criminal cases</li><li>
Completes Register of Action cards for Civil, Small Claims, Family Law, Adoption, Probate, Juvenile, Writ of Habeas Corpus, Criminal, and Traffic cases</li><li>
Types a variety of legal documents and records of Court activities</li><li>
Schedules future calendar matters for attorneys</li><li>
Receives, labels, securely stores and routes Court exhibits and evidence</li><li>
Sets hearings and accepts filings for courtroom proceedings</li><li>
Administers oaths</li><li>
Orders and/or cancels juries</li><li>
Records jury attendance</li><li>
Impanels juries</li><li>
Prepares record of billing and/or reimbursement claims for juror expenses</li><li>
Prepares, types, files and distributes legal documents and correspondence to reflect judicial decisions</li><li>
Maintains jury instructions</li><li>
Maintains statistics to assist in preparation of Judicial Council reports</li><li>
Sets up and maintains tickler files for Court cases taken under submission</li><li>
Reviews and maintains judicial case files</li><li>
Files case documents</li><li>
Researches and responds to inquiries regarding cases and Court-related matters</li><li>
Issues and distributes bench warrants</li><li>
Recalls bench warrants at the direction of the Judge or Commissioner</li><li>
Prepares and mails disposition notices of daily Court proceedings</li><li>
Orders bail reviews and formal sentencing reports</li><li>
May assist in training new staff</li><li>
Prepares minutes for use in courtroom</li><li>
Sets court cases for trial</li><li>
Verifies accuracy of daily calendars for Court purposes</li><li>
Comprehend and analyze legal codes and terminology</li></ul><div></div><div> 
Reasonable accommodation will be made, when requested, and as determined by the Court Executive Officer to be appropriate under applicable law. Essential duties may vary as directed by the Court Executive Officer or designee.</div></div>
<div><h2 class="jobSectionHeader">Typical Qualifications</h2></div> 
<div> 
<div>Education</div><div>
Possession of High School Diploma or G.E.D.</div><div> 
Experience</div><div>
One (1) year of experience equivalent to a Court Services Clerk (any level); OR, three (3) years of responsible clerical experience. One (1) year of business training in an approved school or training program may substitute for a maximum of 6 months of experience.</div><div></div><div> 
Desirable Qualification</div><div>
Two (2) years legal clerical experience involving working knowledge of general court procedures.</div></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div> 
<div> 
<div>KNOWLEDGE</div> 
<div></div><ul><li>
Alpha/numeric filing systems and recordkeeping</li><li>
Proper English spelling, grammar and punctuation</li><li>
Court procedures, operations and personnel</li><li>
General types of criminal charges</li><li>
Arraignment procedures</li><li>
California DMV codes as accessible by computer</li><li>
Legal terminology</li><li>
Outlying court calendars</li><li>
Criminal justice agencies and available resources, general agencies, County departments and other parties to court proceedings</li><li>
Proper handling and maintenance of evidence</li><li>
General California laws and codes</li><li>
DMV and Department of Justice procedures</li><li>
Office supplies and inventory methods</li></ul><div></div><div> 
ABILITY</div> 
<div></div><ul><li>
Write quickly, accurately and legibly</li><li>
Exercise sound practical judgment expeditiously</li><li>
Maintain strict confidentiality of sensitive information</li><li>
Follow oral and written instructions</li><li>
Prioritize work to meet scheduling and legal deadlines</li><li>
Think logically</li><li>
Communicate effectively both verbally and in writing</li><li>
Demonstrate accurate, precise attention to detail</li><li>
Exhibit good mental retention and interpretation of information</li><li>
Exercise tact, patience and flexibility in work relationships</li><li>
Monitor and retain flow of auditory information while writing</li><li>
Enunciate and pronounce words and names properly</li><li>
Read and interpret code books, legal forms, manuals and documents</li><li>
Establish and maintain positive work relationships</li><li>
Follow safe work practices as directed and trained</li><li>
Safely operate a motor vehicle</li><li>
Flexibly alternate attention among a variety of tasks</li></ul> 

SPECIAL REQUIREMENTS<div> 
Must possess a valid California Class &lsquo;C&rdquo; driver&rsquo;s license. Ability to qualify for security clearance through fingerprinting, traffic and criminal record background investigation, and random drug testing. Ability to sit for extended periods; frequently stand and walk; normal manual dexterity; eye-hand coordination; lift and move objects weighing up to twenty (20) pounds; verbal communication; use of office equipment, including computer, telephone, calculator, copier, and fax machine. Travel may be required outside of Kings County to attend meetings, conferences, and training.</div></div></div></div>
 <div><div><div>The Superior Court provides a comprehensive package of employee benefits. Our programs include medical, dental and vision insurance, health and dependent care flexible spending accounts, term life insurance, long term disability and accident insurance and other employee benefits. The court makes considerable contributions to health and retirement benefits on behalf of the employees (contributions prorated for part-time employees). The court also provides paid time-off:<ul><li>Paid Holidays- Full-time court employees receive 14 paid holidays</li><li>Paid Sick Leave- Full-time court employees accrue 10 &ndash; 16 days (based on years of service)</li><li>Paid Vacation Leave- Full-time court employees accrue 10 &ndash; 25 days (based on years of service)</li></ul> Health Insurance: The court offers three levels of medical coverage for employees to elect. The court pays 100% of the employee medical, dental and vision premiums and contributes a substantial amount towards dependent(s) coverage. Employees who waive court-sponsored medical insurance and who provide proof of other group medical insurance are eligible to receive cash in-lieu benefit.Life Insurance: The court gives you the ability to help financially protect your family/beneficiaries with Life and Accidental Death &amp; Dismemberment (AD&amp;D) Insurance. You have the option to supplement the court-paid $15,000 policy with life insurance for family members and additional coverage for yourself through Voluntary Life Insurance.Retirement: The court pays a considerable bi-weekly contribution on behalf of the employee to California Public Employee Retirement System (CALPERS). All regular employees are required to enroll in CALPERS and contribute 7.25% bi-weekly for the defined benefit plan [2% at age 62].Deferred Compensation: The court offers employees the ability to participate in 457 deferred-compensation plan.Employee Assistance Program (EAP): The court provides employees with support for a wide variety of challenges through EAP. Benefits include up to three (3) sessions, every six (6) months of face-to-face confidential counseling.</div></div></div>

Courtroom Clerk I

Kansas Judicial Branch

<div>Position number: K0113040 
Location of Employment: 21st Judicial District, Riley County, Kansas 
Position/Salary and Benefits: Trial Court Clerk IV, Grade 27, $23.16 hourly 
 
Kansas Judicial Branch Benefits State Employment Center - Benefits (ks.gov)
 
 
Internal candidates will be considered first. 
 
Job duties: This is a non-supervisory position in the Clerks department and will be supervised by the Clerk of District Court II. This position requires experience and knowledge of clerk and jury functions. Must have the ability to self-manage and travel to both counties within the district, possess good time management skills, the ability to work well with others to include the public, and must have excellent communication and organization skills. This position requires working closely with judges, administrative assistants, jury pools, juries, and clerks.
 
 
Required education and experience: Graduation from high school with two years&rsquo; experience with the courts OR an associate degree.
 
 
Preferred qualifications: This position requires attention to detail, accuracy, and strong written, oral communication and organization skills. The ability to work individually as well as part of a team is required. The successful candidate must have a proven ability to interact with jurors, staff, and judges in a professional manner, and possess the ability to help create a uniform jury protocol for the 21st judicial district. 
 
Applications accepted: Open until filled.
 
 
The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for accommodation will not affect your opportunities for employment with the Judicial Branch. If you wish to request an ADA accommodation, please contact ada@kscourts.org or by TDD through the Kansas Relay Center at 800-766-3777 or 711. 
 
THE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER 

X5zwjFTC6b</div>

Trial Court Clerk IV - 21st Judicial District

State of Nebraska

<div>The work we do matters!
Hiring Agency:
Supreme Court - Agency 5 
 
Location:
Gering, NE 
 
Hiring Rate:
$17.955 
 
Job Posting:
JR2025-00021793 Courtroom Clerk (Open) 
 
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
01-20-2026 
 
Job Description:
Location: Scotts Bluff County Courthouse, Gering
 
 
District: 12th Judicial District
 
 
The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.
 
 
This classification level works under general supervision and is responsible for spending a majority of time in the courtroom and providing courtroom related work such as capturing and recording verbatim proceedings of court and maintaining case information during and after proceedings. Responsibilities may include preparing documents for each court session (e.g. label exhibits, prepare journal entries); recording proceedings; schedule further court hearings. Must have knowledge of all case types; Traffic, criminal, small claims, civil, juvenile, probate, guardian, and conservatorship. May involve travel to the other courts. Overtime may be required if court proceedings are running behind or late. 
 
JOB DUTIES :
<ul><li>Monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; issuing and processing warrants and civil suspensions; tracking and maintaining files; and/or, performing other related activities.
</li><li>Maintains court calendar; schedules interpreters, transportation, prosecutors, defense council, and/or events.
</li><li>Performs other duties of a similar nature or level.
</li></ul>The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Requirements/ Qualifications
Minimum Qualifications: High school diploma or GED; and 2 years of courtroom clerk experience; or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
KNOWLEDGE, SKILLS, ABILITIES
Knowledge Requirements:
<ul><li>Customer service principles;
</li><li>Computers and related software applications;
</li><li>Criminal coding concepts;
</li><li>Federal, state, and local laws, rules, and regulations;
</li><li>Office procedures, methods, and equipment;
</li><li>Data entry techniques.
</li></ul>Skill Requirements:
<ul><li>Providing customer service;
</li><li>Maintaining records;
</li><li>Performing data entry;
</li><li>Operating standard office equipment;
</li><li>Using computers and related software applications;
</li><li>Reviewing reports for accuracy;
</li>Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. 
<li>
</li></ul> 
Physical Requirements: Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 LBS.
HIRING RATE: $36,435.31 per year
MINIMUM RATE: $37,346.15 per year
CLOSING DATE: January 20, 2026 at 11:59 p.m.
External Candidates &ndash; Please visit https://statejobs.nebraska.gov to complete a State application.
Any Current State of Nebraska Employee: apply via Jobs Hub through Workday , here: https://www.myworkday.com/son/d/task/2998$42366.htmld#backheader=true
The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws. 
 
If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/ 
<h2 class="jobSectionHeader"> 
Benefits
</h2>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
 
 
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</div>

Courtroom Clerk

State of Missouri

<div>Job Summary - Why you&rsquo;ll love this position
Job Location: Missouri Circuit Courts
The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.
Why you'll love this position:
A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.
We are recruiting to fill an Apprentice Court Clerk position to perform entry level duties in a court, which utilizes an electronic filing system. Work initially is under close supervision while the incumbent learns general office knowledge and specific court policies and procedures. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.
Responsibilities - What you&rsquo;ll do
<ul><li>Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses and garnishments and executions, bond settings and docket control</li>
<li>Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures</li>
<li>Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports</li>
<li>Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing
</li></ul>Qualifications - All you need for success
Minimum Qualifications
Associate&rsquo;s Degree in a related field or at least 60 semester hours from an institution of higher learning
Additional experience above the minimum stated may be substituted on a year for year basis for the required education.
EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.
Preferred Qualifications
<ul><li>Ability to comprehend court procedures and policies, legal documents, laws and legal factors pertaining to the court</li>
<li>Ability to gain working knowledge of organization operations, functions and scope of authority of the court</li>
<li>Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress</li>
<li>Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives</li>
<li>Ability to maintain a variety of complex records and prepare reports from an automated system</li>
</ul>Job Details - More reasons to love this position
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.
Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:
Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: Ashley.Schuessler@courts.mo.gov
The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.</div>

Apprentice Court Clerk

<div>Job Summary - Why you&rsquo;ll love this position
Job Location: Missouri Circuit Courts
The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.
Why you'll love this position:
A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.
We are recruiting to fill an Apprentice Court Clerk position to perform entry level duties in a court, which utilizes an electronic filing system. Work initially is under close supervision while the incumbent learns general office knowledge and specific court policies and procedures. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.
Responsibilities - What you&rsquo;ll do
<ul><li>Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses and garnishments and executions, bond settings and docket control</li>
<li>Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures</li>
<li>Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports</li>
<li>Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing
</li></ul>Qualifications - All you need for success
Minimum Qualifications
Associate&rsquo;s Degree in a related field or at least 60 semester hours from an institution of higher learning
Additional experience above the minimum stated may be substituted on a year for year basis for the required education.
EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.
Preferred Qualifications
<ul><li>Ability to comprehend court procedures and policies, legal documents, laws and legal factors pertaining to the court</li>
<li>Ability to gain working knowledge of organization operations, functions and scope of authority of the court</li>
<li>Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress</li>
<li>Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives</li>
<li>Ability to maintain a variety of complex records and prepare reports from an automated system</li>
</ul>Job Details - More reasons to love this position
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.
Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:
Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: Kim.Mason@courts.mo.gov
The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.</div>

APPRENTICE COURT CLERK

Pima County

<div><h1 class="jobSectionHeader">Job Description Summary
</h1>Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.
 
 
Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.
<h1 class="jobSectionHeader">Job Description
</h1>Hiring Rate: $21.12 Hourly
 
 
Applications must be submitted by Tuesday, January 13, 2026, by 11:59 PM MST to be considered. Late applications will not be accepted. 
 
Minimum Qualifications:
An Associate&rsquo;s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience working in a legal office environment; OR A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment; OR A high school diploma or the equivalent and two years specialized experience working in a legal office environment. Preference may be given to candidates with court experience.
Important Notice Regarding Multiple Applications:
Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court (Tucson and Ajo), all other active applications they may have submitted for different roles within these courts will be inactivated. This ensures clarity in our hiring process and allows us to focus on onboarding and supporting the candidate in their new role.
We appreciate your interest in joining our team.
Licenses and Certificates:
 
None required. 
 
Summary:
Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes
independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.
Essential Duties:
<ul><li>Research case files for completeness and accuracy and prepares the file for court;
</li><li>Conduct digital recording of courtroom proceedings to document parties&rsquo; statements and activity in the courtroom;
</li><li>Review case files prior to court to ensure proper documentation and advise the judge of the case status;
</li><li>Check defendants in prior to the beginning of court and enter their presence for digital recording purposes;
</li><li>Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;
</li><li>Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
</li><li>Schedule events as ordered by the judge;
</li><li>Manage efficient case flow by ensuring future events are properly scheduled;
</li><li>Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
</li><li>Assist the attorneys and public to ensure they get relevant information pertaining to their case;
</li><li>Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
</li><li>Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;
</li><li>Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints;
</li><li>Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
</li><li>Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman; 
</li></ul> 
In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned:
<ul><li>Pull up, review, and print the Pima County Jail&rsquo;s booking sheets;
</li><li>Process complaints, reports, and arresting paperwork;
</li><li>Prepare and distribute tentative and final Initial Appearance (IA) calendar;
</li><li>Complete Conditions of Release and Order forms in preparation for court;
</li><li>Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
</li><li>Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
</li><li>Copy audio requests, as needed;
</li><li>Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location. 
 
</li></ul>Additional Duties:
<ul><li>Compile statistical data and prepare periodic and special reports;
</li><li>Assist in training new courtroom clerks;
</li><li>Prepare form packets as needed;
</li><li>Provide assistance to jurors as needed;
</li><li>Organize courtroom supplies and prepare the courtroom for daily proceedings;
</li><li>Complete special assignments and projects as requested. 
</li></ul> 
Knowledge, Skills, and Abilities:
<ul><li>Must have knowledge of courtroom protocol and legal terminology;
</li><li>Must have knowledge of general office procedures and practices including record keeping, filing, and typing forms, documents, and correspondence.
</li><li>Must have knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
</li><li>Must have knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude.
</li><li>Must have the skills to operate a computer to enter and retrieve information in a complex database.
</li><li>Must have good organization, time management skills, and problem-solving skills;
</li><li>Must have the ability to research facts, analyze, and identify resolutions to issues.
</li><li>Must have the ability to work independently and under pressure.
</li><li>Must have the ability to communicate effectively, both verbally and in writing, with a diverse group of people.
</li></ul>Special Notice Items:
All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information, documents, communications systems, and like materials. Preference may be given to applicants who are Spanish speakers.
This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.
Physical/Sensory Items:
Typically performs duties in an office environment which includes sitting for long periods of time, the ability to multi-task, and working both independently and as a team member in a group. May lift material or equipment weighing twenty-five pounds or less.
Benefits Information:
We offer exceptional benefits:
<ul><li>Retirement Plan
</li><li>Vacation, holidays, and sick leave
</li><li>100% paid parental leave
</li><li>Employer-paid Short -term Disability
</li><li>Tuition Reimbursement
</li><li>Health Wellness discount program
</li><li>Mental and Behavioral Health Benefits
</li><li>Paid Training with Advancement Opportunities
</li><li>Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
</li></ul>The Arizona Superior Court in Pima County offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings .
Pima County Benefits
Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction. Current rates can be viewed here:
ASRS Contribution Rates
Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid .</div>

Courtroom Clerk II

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