judicial administrative assistant

Judicial Branch of Arizona in Maricopa County

<div><div>Posting Date</div>
10/24/25<div></div><div>
Application Deadline</div>
10/30/25<div></div><div>
Pay Range</div>
Min - Mid - Max<br>
$22.25 - $29.13 - $36.00<br>
<br>
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $23.25 to $26.00 per hour.<br>
<br>
This position is eligible for the $1.00 floater differential.<br>
<br>
This position is a non-exempt position under the FLSA.<div></div><div>
What We Offer</div><div>
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. <div>Click here to learn more!</div></div><div></div><div>
Job Type</div>
Unclassified - Judicial<div></div><div>
Department</div>
D800 Superior Court<div></div><div>
About the Position</div><div>
The Judicial Assistant - Floater provides administrative or executive assistant work of in support of a Probate/Mental Health Court commissioner or judge and/or departmental administrative areas as assigned.</div><div></div><div>
About The Superior Court:</div><div>
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair, and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative, and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of <i>excellence and the principles inherent in the Rule of Law...every person, every day, every time. </i>We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.</div><div></div><div>
Position Qualifications</div><div>
We recognize your time is valuable, so please apply if you meet the following required qualifications:</div><div></div><div><i>
Education:</i></div><ul><li>
High School diploma or GED.</li></ul><div></div><div><i>
Experience:</i></div><ul><li>
Three (3) years of administrative experience.</li></ul><div></div><div>
OR</div><div></div><div>
Combined Education And Experience Qualifications:</div><ul><li>
Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.</li><li>
Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.</li><li>
An equivalent combination of post-secondary education and experience</li></ul><div></div><div>
Our Preferred Candidate Has:</div><ul><li>
Experience working in a court system, law office, or other legal setting.</li><li>
Experience in Probate/Mental Health Court Administration.</li><li>
Knowledge of Probate/Mental Health Court procedures, legal terminology, and the legal requirements for processing court documents.</li><li>
Experience interacting with judges, commissioners, and attorneys.</li></ul><div></div><div><i>
Other Requirements:</i></div><ul><li>
Must possess or obtain by the time of hire, a valid Arizona driver's license</li></ul><div></div><div><i>
Knowledge, Skills, And Abilities:</i></div><div><i>
Knowledge Of:</i></div><ul><li>
Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.</li><li>
Principles and processes for customer service standards and procedures.</li></ul><div></div><div><i>
Skill In:</i></div><ul><li>
Verbally communicating with others to convey information effectively.</li><li>
Communicating effectively in writing as appropriate for the needs of the audience.</li><li>
The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, OnBase, and GoToMeeting.</li><li>
The following equipment: multi-line telephone system, For the Record, and copy machine.</li></ul><div></div><div><i>
Ability To:</i></div><ul><li>
Understand and follow quickly and accurately brief oral and written instructions.</li><li>
Make sound decisions in accordance with regulations, policies, and procedures.</li><li>
Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.</li></ul><div></div><div>
Essential Job Tasks:</div><div><i>
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)</i></div><div></div><ul><li>
Provides all administrative support of Probate/Mental Health Court Judge or Commissioner as a Judicial Assistant and/or Bailiff.</li><li>
Prepares, maintains, and revises daily court calendars, including setting hearings/trial dates and processing motions.</li><li>
Arranges for interpreters, court reporters, and special assignments as necessary.</li><li>
Reviews case files for completeness and contacts interested parties for missing information.</li><li>
Prepares information for Judge's or Commissioner's review prior to hearings.</li><li>
Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.</li><li>
Assists in case flow management with daily input of hearing outcomes into the court database.</li><li>
Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.</li><li>
Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.</li><li>
Works collaboratively with other Judge or Commissioner divisions to offer assistance in time of need by posting minute entries, processing incoming division mail, or updating division calendar activity reports.</li><li>
Provides administrative support for Probate Court Administration, including providing assistance at the Probate Customer Service Window, answering phone calls, reviewing Cal-Acti reports.</li></ul><div></div><div><i>
Working Conditions</i><i>:</i></div><div>
Must be able to travel to any Superior Court location (Downtown, Southeast Regional &ndash; Mesa, Northeast Regional &ndash; North Phoenix, Desert Vista Behavioral Health Center &ndash; Mesa, Psychiatric Annex &ndash; Phoenix, Northwest Region, and Valleywise Hospital &ndash; Maryvale location) for coverage assignments as directed by Probate/Mental Health Court Administration based on the needs of the department. These assignments will be of varied duration (i.e., either day-to-day, or from one week to several months).</div><div></div><div>
This position is eligible for mileage reimbursement as approved by supervisor.</div><div></div><div>
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull, or lift up to 20 pounds.</div><div></div><div>
Additional Information</div><div>
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.</div><div></div><div>
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.</div><div></div><div>
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.</div><div></div><div>
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit <div>https://www.azasrs.gov/</div> or <div>https://www.psprs.com/corrections-officer/</div></div><div></div><div>
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.</div><div></div><div><i>
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.</i></div><div></div><div><br>
Apply Now!</div></div>

Judicial Assistant - Floater

Vermont Judiciary

<div><p>The <b>Judicial Assistant in the Statewide Courts</b> in Burlington provides specialized customer support, clerical and data entry work for the Information Center. The Information Center&rsquo;s primary duty is answering phones for the Courts throughout the state, so the Judicial Assistant will have a general understanding and working knowledge of all divisions of the Judiciary to assist callers on the phone. This person may also record hearings in the courtroom for the Environmental Division or work in the Jury Administration Office. Additional responsibilities include completing transcript uploads, processing credit card payments over the phone, and completing criminal record checks. The position is suitable for a hybrid remote schedule once training is completed.</p>
<p>
The <b>ideal candidate </b>will bring administrative, clerical and customer service experience and a desire to use their skills in upholding the rule of law to ensure equal access to justice.</p>
<p>
This is a full-time, permanent opening in the Statewide Courts in Burlington, Vermont. Starting salary is $22.07 per hour. The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 19. The State of Vermont&rsquo;s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation.</p>
<p><b>
Benefits</b></p>
<ul>
<li>80% State paid medical premium and a dental plan at no cost for employees and their families</li>
<li>Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 13 paid holidays each year</li>
<li>Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan</li>
<li>Tuition Reimbursement</li>
<li>Flexible spending healthcare and childcare reimbursement accounts</li>
<li>Low-cost group life insurance</li>
<li>Incentive-based Wellness Program</li>
<li>Qualified Employer for Public Service Student Loan Forgiveness Program</li>
</ul>
<p><b>Minimum Requirements</b></p>
<ul>
<li>High School graduation or equivalent</li>
<li>Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology.</li>
<li>College training may be substituted for the work experience on a year for year basis.</li>
</ul>
<p><b>Desired Skills and Experience</b></p>
<ul>
<li>High level of professionalism and confidentiality</li>
<li>Exceptional administrative/ clerical skills</li>
<li>Strong communication skills with individuals over the phone and in email</li>
<li>Ability to keep accurate records, and to provide accurate information</li>
<li>Teamwork, flexibility, and strong communication skills</li>
<li>Experience in customer-facing roles</li>
<li>Positive, empathetic, and professional attitude</li>
</ul>
<p><b>Summary of Duties</b></p>
<ul>
<li>Specialized clerical and administrative work with heavy data entry and case processing.</li>
<li>Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders &amp; motions, scheduling events on court calendar.</li>
<li>Responsible for operating various tools to support both in-person and virtual court hearings.</li>
<li>Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings.</li>
<li>Employ attention to detail and methodical approach to ensure standardized business practices are followed.</li>
<li>Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.</li>
<li>Maintain excellent customer interaction by providing prompt information and assistance.</li>
<li>Collect fines and fees according to established procedure; close, balance and reconcile tills.</li>
<li>Maintain working knowledge and adherence to court rules and statutes.</li>
</ul>
<p>Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature. Job Code # 25080</p>
<p><i>
The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.</i></p><b><br>
Benefits</b><p>
Dental Insurance, Life Insurance, Medical Insurance, Pension, Vision</p><br>
<br>
<br>
<br>
<br>
Powered by ExactHire:do6zj73n822djnp0x91r</div>

Judicial Assistant - Clerical, Administrative Assistant - Info Center

Judicial Council of California

<div></div><div><div><div><div><div><p>The State of California, Court of Appeal, Fifth Appellate District located in Fresno, CA is accepting applications for the position of Judicial Assistant or Judicial Assistant to an Appellate Court Justice. Job classification will be determined based on the selected applicant&rsquo;s work experience.</p>
<p>Broadly, the judicial assistant position provides complex paralegal, legal secretarial, and office administrative support to appellate court justices and attorneys. Specific to the court&rsquo;s job classifications, the Judicial Assistant serves the entire court while the Judicial Assistant to an Appellate Court Justice works directly with an assigned justice and research attorneys in chambers.</p>
<p>Collegiality, strong work ethic, and dedication to excellence are highly valued. Candidates must have excellent attention to detail and be able to set priorities, organize their own work, and meet deadlines.</p>
<p>The Court is willing to consider the option of hybrid or remote work for qualified applicants.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>
<div></div><div><ul><li>Provides paralegal, legal secretarial, and administrative support to justices, attorneys, and/or other professional staff.</li><li>
Edits, proofreads, and reviews opinions and court orders and other related documents, using the electronic case management and document management systems, for correctness and accuracy with respect to grammar, spelling, punctuation, content, and organization; conforms opinions to uniform style using the California Style Manual and other style manuals, ensuring compliance with California Rules of Court.</li><li>
Maintains scheduling and tracks cases calendared for oral argument and submission.</li><li>
Prepares final opinions by checking cited facts for accuracy against all documents via electronic case management and document management systems, from the lower tribunal such as the clerk&rsquo;s and reporter&rsquo;s transcripts, administrative record, exhibits, and correspondence; validates legal authorities cited using resources found in the electronic law library and computer database such as state and federal reporters, state and federal statutes, citators, textbooks, handbooks, restatements, and legislative intent materials.</li><li>
Communicates with the Reporter of Decisions regarding stylistic requirements and content of opinions; proofreads and carefully inspects galley proofs of all published opinions for complete accuracy; may transmit opinions and modifications to the Clerk&rsquo;s Office for submission to the Reporter of Decisions.</li><li>
Provides training and guidance to new staff.</li><li>
Organizes and routes work using a document management system and follow up to ensure coordination and completion of assigned work; exercises skill in setting priorities; works closely with the Clerk&rsquo;s Office to ensure that materials are received and sent out in a timely fashion.</li><li>
May draft correspondence; independently initiate specified correspondence for signature by appropriate staff, as assigned.</li><li>
Maintains, updates, and generates weekly and monthly reports.</li><li>
Maintains office equipment and supplies.</li></ul><p><b>
WORKING CONDITIONS</b><br>
The California Courts of Appeal are equal opportunity employers. The California Courts of Appeal comply with obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.</p><p>
Light Work: Incumbents generally work in a typical office environment with adequate light and temperature. May occasionally exert up to 30 pounds of force, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Positions in this class typically require sitting for extended periods of time, walking, reaching, standing, grasping, pushing, pulling, lifting, keyboarding, kneeling, crouching, stooping, seeing, hearing, talking, and repetitive motions.</p><p>
May be required to work overtime; may be required to travel, as necessary.</p><p>
May be required to substitute during illnesses, vacations, and other absences and/or to assist with added workload assignments and special projects.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><div><br>
<div><div>
</div><p><b>Knowledge of:</b></p><ul><li>
General functions and organization of the judicial system and the roles and functions of other legal and law enforcement agencies.</li><li>
Legal and administrative office practices and procedures.</li><li>
Complex legal concepts, terminology, principles, and procedures.</li><li>
Methods of complex legal research (traditional and electronic).</li><li>
Calendar management and scheduling.</li><li>
Computers and the use of computer applications.</li><li>
Correct business English, including spelling, grammar, and punctuation, with emphasis on legal terminology.</li></ul><p><b>
Ability to:</b></p><ul><li>
Learn California trial and appellate court practices and procedures.</li><li>
Verify the accuracy of complex legal documents and research (traditional and electronic).</li><li>
Understand, interpret, and apply complex legal concepts, terminology, principles, and procedures.</li><li>
Operate computers and other standard office equipment, using standard business software and automated case management systems; interpret and apply technical manuals and tutorials.</li><li>
Organize, prioritize, and coordinate multiple work activities and meet critical deadlines while maintaining accuracy.</li><li>
Use initiative and independent judgment within established procedural guidelines.</li><li>
Maintain confidentiality; use tact, discretion and courtesy in dealing with sensitive materials and situations.</li><li>
Establish and maintain effective working relationships with those contacted in the course of the work, including justices, court staff, and representatives of other governmental and private agencies.</li><li>
Train others in policies and procedures related to work.</li><li>
Communicate effectively in English, verbally and in writing; learn the California Style Manual.</li></ul><p><b>
Minimum Qualifications:</b><br>
Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research.</p><p>
OR</p><p>
Bachelor&rsquo;s degree and two (2) years of legal secretarial experience, including technical legal research.</p><p>
Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above.</p><p>
OR</p><p>
For Judicial Assistant: One (1) year as a Deputy Clerk OR two (2) years as a Lead Judicial Secretary or Assistant Deputy Clerk III OR three (3) years as a Judicial Secretary II with the judicial branch.</p><p>
For Judicial Assistant to an Appellate Court Justice: One (1) year as a Judicial Assistant OR two (2) years as a Deputy Clerk OR three (3) years as a Lead Judicial Secretary or Assistant Deputy Clerk III with the judicial branch.</p><p><i>
Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify.</i></p><p><b>
Desirable Qualifications:</b><br>
Ability to accurately type 55 words per minute</p><p><i>
Please note: If you are selected for hire, the Fifth District Court of Appeal will require verification of employment eligibility or authorization to legally work in the United States.</i></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How To Apply</b></h2><div><br>
<div><div>
</div><p>This posting will remain open until filled or until a sufficient number of applications have been received. The recruitment may close at any time.</p>
<p>This position requires the submission of our official application, a resume, and a response to the supplemental questions.</p>
<p>To complete an online application, please click the <b>Apply for Job</b> button.</p>
<p>OR</p>
<p>To obtain a printed application, please download a copy from the Careers page at www.courts.ca.gov/careers under the Tips for Applicants section, and mail, along with your resume, to the following address:</p>
<p>Fifth District Court of Appeal<br>
Re: Job Opening 6545<br>
2424 Cesar Chavez Blvd<br>
Fresno, CA 93721</p>
<p>The Court of Appeal, Fifth Appellate Court District provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Supplemental Questions</b></h2><div><br>
<div><div>
</div><p>These questions are intended to provide more detailed information about your work experience. Your answers to the following questions will allow us to better assess your qualifications.</p><ul><li>
Describe your experience with the following:<ul><li>
Proofreading legal documents;</li><li>
Cite checking;</li><li>
Writing routine memos and letters.</li></ul></li><li>
Describe your experience completing tasks by utilizing software such as Microsoft Word, spreadsheets, presentations, shared calendars, and/or database management.</li><li>
Describe your experience using Lexis, Westlaw or law library research.</li></ul><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Pay and Benefits</b></h2><div><br>
<div><div>
</div><p>Judicial Assistant: $6,350 - $7,718 per month*</p><p>
Judicial Assistant to an Appellate Court Justice: $6,665 - $8,103 per month*</p><ul><li>Please note: Due to statewide fiscal conditions, state-level judicial branch employee pay is temporarily reduced by 3% through June 30, 2027. In exchange for this reduction, employees accrue an additional 5 hours of paid personal leave each month.</li></ul><p>
Highlights of our benefits package include:</p><ul><li>
Health/Dental/Vision benefits program</li><li>
14 paid holidays per calendar year</li><li>
Choice of Annual Leave or Sick/Vacation Leave</li><li>
1 personal holiday per year</li><li>
CalPERS Retirement Plan</li><li>
401(k) and 457 deferred compensation plans</li><li>
Employee Assistance Program</li><li>
Basic Life and AD&amp;D Insurance</li><li>
FlexElect Program</li><li>
Free parking</li><li>
Long Term Disability Program (employee paid/optional)</li><li>
Group Legal Plan (employee paid/optional)</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Equal Employment Opportunity</b></h2><div><br>
<div><div>
</div><p><b>The Fifth District Court of Appeal is an Equal Opportunity Employer.</b></p></div></div></div></div></div>

Judicial Assistant or Judicial Assistant to an Appellate Court Justice

New Hampshire Judicial Branch

<p><b>Deputy General Counsel Administrative Office of the Courts Concord (#25-120)</b></p><p><b>**INSTRUCTIONS TO APPLY**</b></p><p><b>Step 1: </b>Complete the PDF application on the Website https://www.courts.state.nh.us/forms/nhjb-2099-dfps.pdf</p><p><b>Step 2:</b> E-mail application to: applications@courts.state.nh.us OR fax application to: (603) 513-5454 OR mail application to: Administrative Office of the Courts Human Resources Department One Granite Place, Suite N400 Concord, NH 03301</p><p><b>Your application may not be considered without a position number listed at the top.</b></p><p>DEPUTY GENERAL COUNSEL - This is a full-time position working in the New Hampshire Court System, subject to the sufficient and continued funding of the Judicial Branch by the New Hampshire Legislature.</p><p>DEFINITION OF WORK&#8239;</p><p>The General Counsel&rsquo;s Office provides legal guidance to the Judicial Branch, including the Supreme Court, the Superior Court, the Circuit Court, the Judicial Branch&rsquo;s Administrative Council, the Administrative Office of the Courts, and other judicial officers and staff. The General Counsel&rsquo;s Office oversees all legal matters affecting the Judicial Branch, including litigation, compliance, contracts, legislative and government relations, and legal coordination with court partners and external agencies, and ensures that all actions and policies of the Judicial Branch comply with federal and state law and judicial rules.</p><p>The role of Deputy General Counsel is a senior-level public policy position involving direct communication and interaction with Judicial Branch leadership, legislators, officials from all branches of state government, and other stakeholders. The individual occupying this position provides legal services with respect to the entire scope of the General Counsel&rsquo;s Office responsibilities, with a special emphasis on ensuring the efficient and effective coordination and oversight of Judicial Branch legislative activities and matters involving public access to information and judicial proceedings. The governmental relations emphasis will include, but not be limited to, drafting, researching, and tracking legislation, as well as providing testimony at legislative hearings and building and maintaining cohesive intergovernmental working relationships. The Deputy General Counsel will report to and coordinate efforts with the General Counsel to ensure effective, cohesive, and efficient legal counsel to the Judicial Branch.</p><p>REPORTING LINES&#8239;</p><p>This position reports to the General Counsel.</p><p>ESSENTIAL FUNCTIONS (EXAMPLES OF WORK PERFORMED)&#8239;</p><p>(Any one position may not include all of the duties listed, nor do the examples cover all the duties, which may be performed or supervised.)&#8239;</p><p>Legal Services:</p><ul><li>Provide legal advice and representation to the Judicial Branch on a wide range of issues including constitutional, statutory, regulatory, employment, procurement, ethics, and administrative law.</li><li>Draft, review, and negotiate contracts, MOUs, and other legal agreements.</li><li>Work with outside counsel handling litigation or specialized legal matters.</li><li>Represent the Judicial Branch in administrative and judicial proceedings and in interactions with state agencies and legal organizations.</li><li>Coordinate the Judicial Branch&rsquo;s responses to public records requests.</li></ul><p>Government Relations:</p><ul><li>Serve as the primary liaison between the Judicial Branch and the Executive and Legislative Branches of government.</li><li>Monitor proposed legislation and regulations that may affect the Judicial Branch; provide legal analysis and develop policy positions.</li><li>Prepare fiscal notes for presentation to the Office of the Legislative Budget Assistant.</li><li>Work with the judicial training coordinator, court administrators, clerks and subject matter experts to analyze and anticipate the effects of proposed legislation on court procedures and substantive law.</li><li>Coordinate testimony and appearances before legislative committees and attend legislative hearings as needed.</li><li>Build and maintain strong working relationships with lawmakers, legislative staff, and executive agencies.</li><li>Prepare annual legislative priorities in coordination with Judicial Branch leadership.</li></ul><p>Legal Coordination:</p><ul><li>Lead and coordinate cross-functional legal initiatives with judges, court administrators, clerks, and other stakeholders.</li><li>Ensure consistent interpretation and application of legal standards across court divisions.</li><li>Collaborate with state agencies, bar associations, and legal advocacy groups on legal and policy initiatives.</li><li>Develop legal training and resource materials for judicial officers and staff.</li></ul><p>Supervisory Responsibilities:</p><ul><li>The Deputy General Counsel may in the future be called upon to provide leadership and oversight for legal interns and contractors when applicable.</li></ul><p>MINIMUM ENTRANCE QUALIFICATIONS</p><p>Education and Experience</p><ul><li>Juris Doctor (JD) from an accredited law school.</li><li>Minimum of 5 years of progressively responsible legal experience, including experience in government, public policy, or judicial systems.</li><li>Prior experience working with or within the legislative or executive branches strongly preferred.</li></ul><p>Licenses or Certifications</p><ul><li>Licensed to practice law and in good standing with the state bar.</li></ul><p>OTHER JOB REQUIREMENTS</p><ul><li>Successful completion of a background check, including criminal records check</li></ul><p>COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES</p><p>Knowledge of:</p><ul><li>Extensive knowledge of constitutional law and administrative law.</li><li>Strong understanding of legislative processes and public policy development.</li><li>Familiarity with judicial system operations, or the willingness to learn these functions.</li></ul><p>Skill in:</p><ul><li>Excellent written and verbal communication skills.</li><li>Proven ability to analyze complex legal issues and provide clear and practical legal advice.</li></ul><p>Ability to:</p><ul><li>High degree of integrity, sound judgment, and professional discretion.</li><li>Ability to work collaboratively with judges, court staff, government officials, and stakeholders.</li></ul><p>DISCLAIMER STATEMENT</p><p>This position description represents general duties and is not intended to list every specific function of this position.</p><p>WORKING CONDITIONS</p><p>Standard office environment with some travel required for meetings, hearings, and conferences. May require extended hours during legislative sessions or high-priority legal matters.</p><p>Job Type: Full-time</p><p>Pay: $97,286.80 - $143,286.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Deputy General Counsel Administrative Office of the Courts Concord (#25-120)

Utah State Courts

<div><p><b>PART-TIME JUDICIAL ASSISTANT</b></p><p><b>
SECOND DISTRICT - MORGAN</b></p><p></p><p>
The Utah State Courts seek talented and motivated individuals to help in its mission &quot;to provide the people with an open, fair, and independent system for the advancement of justice under the law.&quot;</p><p>
Do you have a passion and dedication to justice?
</p><p>Do you want to be part of an organization whose people are passionate about a bold and noble purpose? Do you enjoy being a driving force for equal justice under the law?</p><p>
Do you have paralegal, professional office, and/or customer service experience?</p><p>
If so, this may be the perfect opportunity for you to join an energetic, mutually supportive, and visionary team as a Judicial Assistant.
</p><p><b>For more information on this position and others with the Utah State Courts, please visit </b>https://utcourts.applicantpro.com/jobs/</p></div>

Part-Time Judicial Assistant

<div><p><b>JUDICIAL ASSISTANT - 1ST DISTRICT/JUVENILE - LOGAN</b></p><p></p><p>
The Utah State Courts seek talented and motivated individuals to help in its mission &quot;to provide the people with an open, fair, and independent system for the advancement of justice under the law.&quot;</p><p>
Do you have a passion and dedication to justice?
</p><p>Do you want to be part of an organization whose people are passionate about a bold and noble purpose? Do you enjoy being a driving force for equal justice under the law?</p><p>
Do you have paralegal, professional office, and/or customer service experience?</p><p>
If so, this may be the perfect opportunity for you to join an energetic, mutually supportive, and visionary team as a Judicial Assistant.
</p><p><b>For more information on this position and others with the Utah State Courts, please visit </b>https://utcourts.applicantpro.com/jobs/</p></div>

Judicial Assistant

State of Montana

<div><div><b>Judicial Admin Assistant I (13047)</b> <b>-</b> <b>(</b><b>25142514</b><b>)</b></div><p></p><div><div><br>
The first review of applications will be November 12th, 2025. Please submit the following required documents on the State of Montana Careers website:</div><ul><li><p><b>
Resume - </b><b>Please include dates of employment and your supervisor&rsquo;s name/phone number for each position</b><b>.</b></p></li><li><p><b>
Cover Letter</b></p></li><li><p><b>
Three Professional References</b></p></li></ul><div><b><i>
Applications with missing required documents will not be reviewed.</i></b> When submitting the required documents, you must check the &ldquo;relevant document&rdquo; box to ensure your attachments are uploading correctly to the specific application for this position. The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.</div><p><b>
The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community, and further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission t</b><b>o provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana.</b></p><div><b>
Benefits of working for the Judicial Branch:</b></div><ul><li>
Work/life balance</li><li>
Family friendly policies</li><li>
Dedicated and caring colleagues</li><li>
Health coverage</li><li>
Retirement plans</li><li>
Paid vacation, sick leave, and Holidays (combination of up to 38 per year)</li><li>
Opportunities and room for professional growth</li><li>
Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF</li></ul><div>
<b>Job Overview:</b></div><div>
This position conducts legal and administrative office support and judicial process coordination work for the Honorable Judge Zink for the 13th Judicial District in Billings, Montana. This is a new position which will start on January 2nd, 2026. Work includes providing legal/executive/administrative office support services to one or more judges, generally in a multi-judge district court, or a board of judges. Although the primary purpose of positions in this classification is to provide support services to judges, the employee may be assigned to provide support services to a district court administrator or other court departments.</div><div>
Work is performed in accordance with legal reference manuals and dictionaries, district and Judicial Branch rules and regulations, state statutes, and verbal or written instructions. Work is performed with considerable independence after a brief orientation to the workflow of the office. Work is reviewed for the effective and timely processing of information through the office and for the accuracy, completeness, and adherence to court and legal procedures of documents generated on computers or in writing.</div><div></div><div><b><br>
Job Duties:</b></div><div></div><ul><li>
Types, edits, and proofreads a variety of legal and court documents for grammar, style, punctuation, sentence structure, spelling, and format; serves as personal and confidential assistant to the judge.</li><li>
Composes letters and a variety of correspondence and proposed legal documents within assigned areas of responsibility for review, approval, and signature of a judge; reviews pleadings, correspondence, and telephone messages for proper action or proposed response from the court; drafts specific, general, or revised orders for the judge&rsquo;s review; communicates with counsel, parties involved, jurors, law enforcement, and other agencies as authorized.</li><li>
Arranges for meetings and conferences by notifying participants, and by preparing and distributing agenda and materials. Assists with follow-up of decision items. Makes and coordinates travel arrangements.</li><li>
Organizes and coordinates incoming paperwork to keep appropriate individuals informed and to ensure timely and accurate processing of information.</li><li>
Maintains hard copy and electronic calendars of case status, conferences, and other events or activities; schedules cases for the judge; reminds judge and others of dates and events; pulls files and obtains other information required for court, conferences, and meetings; maintains filing systems; orders office supplies; maintains the judge&rsquo;s law library.</li><li>
Receives, screens, and routes incoming telephone calls and provides information as authorized, screens mail, schedules matters for hearing, and maintains judge&rsquo;s personal calendar.</li><li>
Answers telephone in a professional, confidential, and courteous manner; screens calls, takes messages, and provides information as authorized.</li><li>
May arrange for, attend, and electronically record court proceedings.</li></ul><div><b>
Knowledge, Skills, and Abilities:</b></div><ul><li>
Thorough knowledge of legal terminology and format.</li><li>
Thorough knowledge of business English, spelling, and punctuation.</li><li>
Thorough knowledge of legal office practices, procedures, equipment, and standard office assistant techniques.</li><li>
Considerable knowledge of court procedures, preferably procedures in a trial court.</li><li>
Knowledge of or ability to quickly learn Zoom and regularly coordinate, set up, and operate Zoom for hearings.</li><li>
Ability to understand and carry out moderately complex verbal and written instructions.</li><li>
Ability to recognize and maintain the need for confidentiality in work assignments.</li><li>
Ability to organize and prioritize work and meet deadlines.</li><li>
Ability to operate a computer with word processing software.</li><li>
Ability to communicate effectively and accurately, both verbally and in writing with a diverse group of people.</li><li>
Ability to accurately maintain extensive file systems.</li><li>
Ability to work well in cooperation with others, execute tasks promptly as assigned, be self-directed and well-organized and work well under pressure.</li><li>
Ability to deal with irate or upset people in a calm manner.</li><li>
Ability to establish and maintain effective working relationships with county attorney staff, public defender, attorneys, other judges, employees of the district court, and the public.</li><li>
Skill in the operation of office equipment.</li></ul><div><b>
Working Conditions:</b></div><div>
Position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving, and carrying light to medium objects, and operating office equipment.</div><div><b>
Physical Demands:</b></div><div>
The work is performed primarily in an office environment and involves exposure to normal, everyday risks which require normal safety precautions typical of offices.</div><div><b>
Licensure and Certification Requirements:</b></div><div>
Possession of a valid Montana driver&rsquo;s license may be required for some positions; proof of insurance if using a personal vehicle on State business.</div></div><div></div><div><div><b><br>
Minimum Qualifications (Education and Experience</b>):</div><div></div><ul><li><br>
 An associate degree in business or clerical studies or a similar field</li><li> At least two (2) years of progressively responsible legal experience, which demonstrate the ability to perform the duties of the position. Experience in a legal setting is required and can substitute for the associate degree.</li><li> Experience as a high-level assistant is preferred.</li></ul><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> Not Applicable<div></div><div><br>
</div></div><div><b>
Salary: $</b> 24.78 - 24.78 Hourly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Not Telework Eligible<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Billings<div></div><div><br>
</div><b>
Agency</b><b>:</b> Judicial Branch<div>
</div><b>
Union</b><b>:</b> 000 - None<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Oct 24, 2025, 4:21:08 PM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Ongoing<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Mandi Edlin | <b>Contact Email</b><b>:</b> mandi.edlin@mt.gov | <b>Contact Phone</b><b>:</b> 406-841-2965</div></div><p></p>

Judicial Admin Assistant I

Search 10000+ Judicial administrative assistant jobs near you this October. New roles added regularly across leading industries. Apply today.