judicial assistant

Court Administration - Monroe County, FL

<p><b>Court Administration is seeking applicants for a Full-time Judicial Assistant in Key West, Florida</b>. The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical support to the assigned circuit court judge&rsquo;s office. The position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The position works independently under general supervision according to some procedures developing work methods and sequences.</p><p><b>MINIMUM EDUCATION AND EXPERIENCE GUIDELINES</b></p><p><b>Education</b></p><p><i>Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.</i></p><p>High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.</p><p><b>Experience</b></p><p><i>Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.</i></p><p>Four years of related work experience.</p><p><b>See complete job description at www.Keyscourts. net.</b></p><p><b>How to Apply:</b></p><p>Application Packet Must Include the following:</p><ul><li><b>Cover Letter</b></li><li><b>Resume</b></li><li><b>State of Florida Application</b> (applications may be found on our website at www.keyscourts.net, click on the employment page)</li></ul><p><b>If you are interested in this opportunity, please submit an application packet through Indeed or to Personnel@Keyscourts. net. State of Florida applications and complete job descriptions can be found at www.Keyscourts. net. Applications are being accepted until the position is filled. </b></p><p><b>To apply for position openings, please review and comply with the stated instructions included in the specific job posting. All applicants are required to submit a cover letter, State of Florida Application and resume.</b></p><p><b>Please be advised that applying for a vacancy does not guarantee an interview or employment with the Sixteenth Judicial Circuit.</b></p><p><b>Additionally, the successful applicant will be subject to a criminal background investigation as well as verification of the information contained within the application, including a minimum of two professional (past employment) reference checks.</b></p><p><i>16th Judicial Circuit total compensation package for employees features a highly competitive set of employee benefits including:</i></p><ul><li><i>State of Florida Insurance Coverage Options, Including Health, Dental &amp; Vision (Health Insurance for Traditional PPO plan is $50 for the Employee or $180 for Family)</i></li><li><i>Retirement Package (Membership with Florida State Retirement System) - Including Employer Contributions. For more information on the FRS, please go to www.myfrs.com</i></li><li><i>Paid Holidays</i></li><li><i>Life Insurance</i></li><li><i>State of Florida Tuition Wavier Program</i></li><li><i>FREE Parking</i></li><li><i>Annual and Sick Leave Benefits</i></li></ul><p>EOE: The court encourages a diverse staff and does not discriminate on the basis of race, religion, sex, age, disabilities, or sexual orientations. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, marital status or disability.</p><p>ADA: If you need accommodations to participate in the application / selection process, please notify us in advance at (305)295-3652; to make a call through the Florida Relay Service you can dial 7-1-1</p><p>This Organization Participates in E-Verify: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The 16th Judicial Circuit participates in the U.S. Government&rsquo;s Electronic Employment Verification Program (E-Verify) to assist in this required verification process. E-Verify is a program that electronically confirms an employee&rsquo;s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment. For information about E-Verify, please visit: https://www.e-verify.gov/employees</p><p>In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System. All employees of the Florida State Courts System are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.</p><p>Job Type: Full-time</p><p>Pay: From $47,746.68 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Work Location: In person</p>

Judicial Assistant

Twelfth Judicial Circuit

<p><b>_______________________________________________________________</b></p><p><b>Twelfth Judicial Circuit Court</b></p><p><b>CAREER OPPORTUNITY ANNOUNCEMENT</b></p><p><b>_______________________________________________________________</b></p><p><b>Temporary position with full-time salary and benefits with the State of Florida</b></p><p><b>Assignment period estimated January 5, 2026 - April 30, 2026</b></p><p><b>County Court Judicial Assistant</b></p><p>Job Location: Sarasota County, Florida</p><p>Position Number: 003116</p><p>Resumes are being accepted for a Judicial Assistant to a Sarasota County Court division located in north county, Sarasota. The Judicial Assistant provides administrative, secretarial and clerical support to County Court Division B, which handles both county criminal and county civil cases.</p><p>There is not a permanent judge assigned to this division; the division will be covered by a combination of Sarasota County Court judges and senior judges. This Judicial Assistant position is available on a temporary basis only, with an anticipated assignment period of January 5, 2026 &ndash; April 30, 2026. The timeframe may be extended, depending on when the judicial vacancy is appointed. There are no promises or guarantees that the appointed judge will keep this person as their permanent Judicial Assistant.</p><p><b>Examples of Work Performed </b></p><p>&middot; Prepares and maintains the Judge&rsquo;s court and professional calendar, schedules motions, hearings, conferences and trials at the request of the judge.</p><p>&middot; Performs routine clerical tasks such as processing incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying.</p><p>&middot; Screens telephone calls and visitors to the Judge&rsquo;s office; provides information, resolves issues, directs caller/visitor to proper personnel, or takes messages.</p><p>&middot; Reviews case files for accuracy, format compliance and completeness prior to submitting files to the Judge; ensures presence of all required files; maintains trial dockets, continuances and trial orders.</p><p>&middot; Prepares and distributes orders as directed by the Judge.</p><p>&middot; Reviews and prepares correspondence, memoranda, orders, reports, e-mails, and other documents observing strict confidentiality; organizes papers for filing; prepares compensation and travel vouchers.</p><p>&middot; Performs research on defendants utilizing databases from the Clerk&rsquo;s Office and the jail system; may conduct limited case law research.</p><p>&middot; Interacts with attorneys, defendants and their family members to resolve problems such as scheduling conflicts or other case-related issues.</p><p>&middot; Interacts with judges, clerks of court, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses and the general public to exchange information or to facilitate task completion.</p><p>Job Types: Full-time, Temporary</p><p>Pay: $3,829.10 per month</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Temporary Judicial Assistant

Snohomish County

<div><div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$64,493.28 - $78,396.00 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Everett, WA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>2025-02724 CASE MGMT</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Clerk</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Clerk Case Management</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>12/15/2025</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>Continuous</div></div></div></div></div></div><div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div><br>
<p></p><div><div><br>
<div><b>Initial Review Period: January 2, 2026.</b> Applications for this position will be reviewed on an ongoing basis after initial review date. It is in the candidate&rsquo;s best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.</div><div><br>
The main function of the Judicial Process Assistant (JPA) is to process and input all filed court documents into the case management system as well as process and manage all exhibits filed. This role is primarily behind the scenes but is an extremely integral part of the Clerk&rsquo;s Office.</div><div><br>
<br>
The Clerk&rsquo;s Office is responsible for maintaining the records for all cases filed in Superior Court. All documents must be processed into the case management system accurately and efficiently. All exhibits must be examined, audited, and secured properly.<br>
<br>
We are looking for candidates with a strong attention to detail and ability to multi-task and handle numerous responsibilities in a fast-paced environment.</div><div><br>
For a more detailed description of duties please see the job description below.</div><b><br>
There is one (1) position to fill from this posting.</b><p><br>
BASIC FUNCTION<br>
To examine, prepare, index and preserve all Superior Court court records and exhibits received in the County Clerk's Office pursuant to state law and court rules; and to provide technical customer service.</p><p>
BASIC FUNCTION<br>
To examine, prepare, index and preserve all Superior Court court records and exhibits received in the County Clerk's Office pursuant to state law and court rules; and to provide technical customer service.</p></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Duties</b></h2></div>
<p></p><div><div>STATEMENT OF ESSENTIAL JOB DUTIES<ul><li>
Examines court documents for legally required data, formats and correct causes of action for the following Superior Court case types: Criminal, Civil, Domestic, Probate/Guardianship, Adoption/Parentage, Involuntary Treatment, Juvenile, and Appeals prior to acceptance for filing, pursuant to statutes and court rules; and processes filing fee accounts receivable transactions.</li><li>
Prepares and electronically files appeal documents with State Court of Appeals and State Supreme Court, pursuant to state Rules of Appellate Procedure (RAP); receives, prepares and processes appeal documents to/from courts of limited jurisdiction and state administrative agencies; and prepares billing documents.</li><li>
Examines, determines and provides appropriate access for all court exhibits, including bio-hazard materials, weapons, drugs, money, and other valuables; indexes and retrieves exhibit data from computer databases; maintains chain of custody for records and exhibits and participates in routine audits; prepares documentation and exhibits for release, and/or destruction after required retention period; prepares and provides exhibits for transfer to State Supreme Court or State Court of Appeals for appellate cases.</li><li>
Examines and indexes court and appellate documents into state databases and Clerk's Case Management System (CMS) and ensures compliance with state law, and state and local court rules; facilitates the proper preparation and processing of court documents within the Superior Court system; examines court records to ensure statutorily confidential and sealed documents and records are not disclosed to the public; verifies to ensure accuracy and updates index entries in state databases and Clerk's CMS.</li><li>
Determines and transmits specific court documents and court orders involving protection orders, restraining orders, and bench warrants to law enforcement pursuant to state laws; transmits specific court documents, court orders and information to the Washington State Support Registry, Department of Licensing, Secretary of State, and other government agencies pursuant to state laws.</li><li>
Issues summons and writs of certiorari, execution, garnishment, habeas corpus, mandamus, prohibition, replevin, attachment and restitution; reviews and issues criminal, civil predator and material bench warrants and warrants of arrest as ordered by Superior Court; reviews, issues and maintains search warrants, and enters and manages special inquiries and intercepts as ordered by Superior Court. Reviews and complies with court orders in the issuance of in-state subpoenas and issues foreign subpoenas under Clerk's statutory authority; prepares certified and/or exemplified legal court documents and records, tenders fees, and transmits to state and county departments, title companies, law firms, other agencies and the public. Maintains the Superior Court sealed Will Repository per statute.</li><li>
Assists attorneys, legal staff, Superior Court employees and the Judiciary, other government agencies, and the public in conducting complex court record searches using a myriad of online computer and microfilm/fiche search tools and procedures; determines access to confidential and sealed court records; collects fees, prepares certified search results, and maintains audit trail of written search requests.</li><li>
Assists the general public, attorneys/legal staff, Superior Court employees and the Judiciary, government and commercial agencies in person, by telephone or in writing by explaining court procedures and schedules; provides technical information about court document and record processing and indexing; provides professionally written responses to the public regarding authorized state law and court rule requirements for rejecting legal documents; evaluates and diffuses sensitive and/or potentially volatile people and situations and reacts appropriately including contacting security when necessary.</li><li>
Provides procedural information, court forms, and instructional materials regarding court rules, policies and procedures to victims of domestic violence, harassment, stalking, and sexual assault as well as vulnerable adults seeking protection from predatory individuals and to individuals seeking an extreme risk protection order; ensures timely data entry into local and state information systems; and supports self-represented litigants and the judiciary through attendance at daily protection order hearing calendars to facilitate the process.</li><li>
Determines appropriate fees based on statutory requirements and receipts a high volume of complex Superior Court fees, fines and restitution from a variety of sources into the Clerk's CMS. Includes a high volume of cashiers' checks/money orders, electronic fund transfers, credit/debit card transactions and online payments; maintains accounting for all legal tender collected; maintains, balances, and closes cash registers on a daily basis; recommends and maintains accounting controls in an environment that includes a high volume of customer transactions.</li><li>
Provides ex parte services via mail to law firms and the public; researches and provides filed documents to the judiciary to facilitate the processing and entry of court orders; facilitates completion of ex parte transactions by filing originals and mailing copies of documents to customers; recommends and assists lead, supervisor or manager with the development of pro-se self-help forms packets.</li><li>
Maintains electronic record keeping systems to ensure complex databases are accurate; reviews court documents, records and digital recordings for accuracy sufficient to prepare records groups for permanent archival preservation or destruction in accordance with Secretary of State Clerk Retention Schedules and generally accepted recordkeeping principles.</li></ul>
<br>
STATEMENT OF OTHER JOB DUTIES<ul><li>
Performs select duties of Judicial Process Assistant Lead as assigned; provides back up and peak work load coverage for co-workers; performs Judicial Operations Assistant and Judicial Accounting Assistant duties as assigned.</li><li>
Testifies in court cases as a subject matter expert regarding Clerk's Office policies and procedures and statutory responsibilities as required.</li><li>
Trains and/or checks work of Judicial Process Assistant trainees and support staff; when conducting training, meets with trainees on a weekly basis to discuss training status; prepares reports for the manager, supervisor and lead on trainees' progress; prepares and updates training manuals; recommends and assists in updating procedures as necessary.</li><li>
Collects, analyzes and reports division productivity data; designs and recommends new forms, information systems, and reports as appropriate.</li><li>
Serves on a variety of teams and committees as needed; may perform other related duties as assigned.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><div>KNOWLEDGE AND ABILITIES<br>
<br>
Knowledge of:<ul><li>
processing court documents in accordance with state laws, appellate and general rules, Superior Court Local Court Rules and Administrative Orders</li><li>
state and local databases and Clerk's CMS</li><li>
legal terminology</li><li>
general records management principles</li><li>
county departmental structures/departments including Prosecuting Attorney, Public Defender, Superior Court and records management warehousing</li><li>
cash handling / receipting methods and cash-related accounting controls</li><li>
court document processing procedures</li><li>
basic arithmetic</li><li>
computer software applications, including Microsoft Office Suite</li><li>
court records research techniques and procedures</li><li>
office policies, procedures, and practices and commonly used equipment</li><li>
employee training methods, practices, and techniques</li></ul>
 Ability to:<ul><li>
establish and maintain effective work relationships with superiors, peers and other staff</li><li>
learn, understand, and execute complex technical court document and records policies and procedures including document examination, interpretation, and acceptance and rejection procedures</li><li>
research and provide answers to public court document and court records questions</li><li>
learn and teach trainees the distinction between offering legal advice and providing excellent customer service and applying this knowledge in the workplace</li><li>
maintain required indexing and cashiering accuracy standards</li><li>
use proper English, spelling, grammar, punctuation and word usage</li><li>
follow complex oral and written instructions</li><li>
communicate effectively orally and in writing</li><li>
perform accurate arithmetic calculations</li><li>
work independently and effectively under pressure</li><li>
work with minimum supervision and make consequential work decisions in accordance with state laws, court rules, and Court and Clerk policies and procedures</li><li>
communicate effectively with customers including a culturally diverse population and angry or distraught customers, in a courteous and professional manner. May be required to obtain information from defendants in the face of hostility and dispute</li><li>
operate standard and specialized office equipment including computers, printers, copiers, telephones, and data entry retrieval programs</li><li>
maintain public databases including entering data, performing data verification, making corrections to data, and developing database queries</li><li>
update and write new procedures when necessary</li><li>
exercise good judgment under stressful circumstances</li><li>
operate in a lead capacity when assigned</li><li>
train and provide support to other staff</li><li>
analyze and solve work related problems</li><li>
acquire knowledge of specialized procedures and subject matters encountered in work assignments</li></ul><br>
SUPERVISION<br>
The employee in this class receives administrative direction from the Judicial Process Assistant Lead, Judicial Process Assistant Supervisor, or Division Manager. Assignments are made indicating generally what is to be done, the quantity of work expected and any deadlines to be met. The employee carries out recurring assignments on his/her own initiative and receives additional specific instructions for new or unusual assignments. Work is spot checked to ensure conformance with policies and procedures.<br>
<br>
WORKING CONDITIONS<br>
The work is performed in all areas of the Clerk's Office and Superior Court, including the Denney Juvenile Justice Center and off-site locations.<br>
<br>
PHYSICAL EFFORT<br>
The employee must be able to perform physical tasks including lifting boxes and material weighing up to thirty (30) pounds, daily crouching, bending, kneeling, and reaching, and sitting and/or standing for long periods of time; use of ladders/step stools may be required. There is also considerable arm/hand movement required for database entry. Pushing a cart over carpets, concrete, and aggregate surfaces may also be required.<br>
<div>
Snohomish County is an Equal Employment Opportunity (EEO) employer.<br>
Accommodations for individuals with disabilities are provided upon request.</div></div></div></div></div><p></p>

JUDICIAL PROCESS ASSISTANT

16th Circuit Court of Jackson County, Missouri

<div><p><b>Department: </b>Divisions
<br>
<b>County or State Funded: </b>County
<br>
<b>Exempt or Non-Exempt: </b>Exempt
<br>
<b>Pay Grade: Grade: </b>C-94
<br>
<b>Salary: </b>$54,516.80
</p><p></p><p><b>Basic Function and Responsibility </b><b>:
</b></p><p>Perform job duties and responsibilities and provide legal analysis and support to the judge or commissioner to ensure the efficient operation of the division. Complete legal research and work required in managing the division&rsquo;s pending motions list and resolving issues that arise during conferences, hearings, and trials. Monitor and manage the division&rsquo;s open case inventory as directed and provide whatever administrative support is necessary to meet court time standards for judicial rulings and case dispositions. Prepare courtroom for use and provide courtroom surveillance during proceedings, manage jury during jury trials and serve in the courtroom as otherwise needed. Perform general clerical duties relating to the operation of the judicial division and as requested by the judge or commissioner. Act as judge or commissioner liaison for internal and external contacts with the judicial division.
</p><p></p><p><b>Appointing Authority and Supervision Received </b><b>:
</b></p><p>The judge or commissioner of the division is the appointing authority and exercises direct supervision over this position. The law clerk may provide supervision and/or instruction at the discretion of the judge or commissioner.
</p><p></p><p><b>Supervision Exercised </b>:
</p><p>May share responsibility for direct supervision over law school interns with the judge or commissioner of the division.
</p><p></p><p><b>Characteristic and Assigned Duties </b><b>: ( </b>The following duties are representative of the position and do not include all duties which may be performed.)
</p><ul><li><p>Perform legal research and analysis and prepare memoranda and orders pertaining to motions, pleadings, summary judgments, and legal correspondence.
</p></li><li><p>Assist and communicate with the judge or commissioner and provide facts and law, legal conclusions, and recommendations to resolve legal issues in pending cases.
</p></li><li><p>Check work queues and run statistical reports to determine motions and filings pending in the division.
</p></li><li><p>Track time limits for filing of responsive pleadings and determine the ripeness of issues for the judge or commissioner&rsquo;s ruling.
</p></li><li><p>Enforce attorney and party compliance with the state and local court rules by written or oral communication or court rulings as directed by the judge.
</p></li><li><p>Ensure the division&rsquo;s legal publications and materials are up to date.
</p></li><li><p>Review relevant training resources and court policies as required.
</p></li><li><p>Perform related work as required including but not limited to serving on teams and committees as assigned, cross-training for other jobs as assigned, and working on special projects as assigned.
</p></li><li><p>Inform the judge or commissioner of case activity and scheduling concerns.
</p></li><li><p>Perform necessary duties in setting hearings, conferences, reviews, meetings, and trials, docketing actions taken by the judge or commissioner in pending cases, and completing work required to move cases to a timely conclusion.
</p></li><li><p>Contact attorneys to request proposed orders and judgments or supplemental documents.
</p></li><li><p>Run reports to track new cases assigned to the division and cases without future hearings.
</p></li><li><p>May include, monitoring and maintaining security in the courtroom during proceedings.
</p></li><li><p>Check and confirm electronic equipment in the courtroom is in operating condition and see that necessary repairs and adjustments are made.
</p></li><li><p>Ensure recording of courtroom proceedings as required, by digital recording or division court reporter.
</p></li><li><p>Record appearances of parties and attorneys at hearings, and open and close court sessions.
</p></li><li><p>Administer and take oaths.
</p></li><li><p>Instruct jurors and monitor juror activities during jury trials and communicate with the judge regarding any unusual activities or information received from a jury.
</p></li><li><p>Order meals for the jury and pick up food from places that do not deliver.
</p></li><li><p>Collect and provide information to jurors and contact employers regarding a juror&rsquo;s service.
</p></li><li><p>Supervise sequestered juries requiring possible overnight stays and irregular work hours.
</p></li><li><p>Arrange for interpreter services.
</p></li><li><p>File documents, make copies, create requisitions, and pick up supplies.
</p></li><li><p>Run errands for judge or commissioner and other division staff.
</p></li><li><p>Preserve or scan and complete data entry required for keeping the electronic case record, docket pleadings, orders and judgments received or generated in division.
</p></li><li><p>Communicate with attorneys, parties, agency representatives, and other court departments and staff at the instruction of the judge or commissioner, or other members of division staff.
</p></li><li><p>Facilitate chambers hearings, conferences and meetings, and telephone conferences.
</p></li><li><p>Consult with the judge or commissioner and the court public information officer concerning media requests.
</p></li><li><p>Performs other duties as required.
</p></li></ul><p></p><p><b>Knowledge, Skills, and Abilities </b>: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)
</p><ul><li><p>Considerable knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
</p></li><li><p>Knowledge of business and legal technical English, spelling, and punctuation; and Microsoft office applications.
</p></li><li><p>Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
</p></li><li><p>Ability to establish and maintain effective working relationships with internal and external stakeholders from diverse cultures and backgrounds.
</p></li><li><p>Ability to produce clear, complete, and logical reports, letters, memoranda, legal documents, etc.
</p></li><li><p>Ability to apply legal principles and specialized knowledge to individual cases and problems.
</p></li><li><p>Ability to analyze, appraise and organize facts, evidence, and precedents and prepare written recommendations and/or opinions.
</p></li><li><p>Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
</p></li><li><p>Ability to deal effectively with the public and to create a helpful atmosphere.
</p></li></ul><p></p><p><b>Minimum Qualifications: </b>(Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, provided a high school diploma or GED has been obtained.)
</p><p>Juris Doctorate degree from an accredited law school.
</p><p></p><p><b>Necessary Special Requirement </b><b>:
</b></p><p>All candidates selected for employment will be subject to background screenings as part of the hiring process. Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.
</p><p></p><p><b>EQUAL OPPORTUNITY EMPLOYER</b></p></div>

Law Clerk - Division 28

Pima County

<div><h1 class="jobSectionHeader"><b>Job Description Summary
</b></h1>Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.
<br>
<br>
Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.
<h1 class="jobSectionHeader"><b>Job Description
</b></h1><p>Hiring Rate: $21.12 Hourly
<br>
<br>
<b>Applications must be submitted by Tuesday, January 13, 2026, by 11:59 PM MST to be considered. Late applications will not be accepted.<br>
</b></p><p><br>
<b>Minimum Qualifications:
</b></p><p>An Associate&rsquo;s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience working in a legal office environment; OR A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment; OR A high school diploma or the equivalent and two years specialized experience working in a legal office environment. <b>Preference may be given to candidates with court experience.
</b></p><p></p><p><b>Important Notice Regarding Multiple Applications:
</b></p><p>Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court (Tucson and Ajo), all other active applications they may have submitted for different roles within these courts will be inactivated. This ensures clarity in our hiring process and allows us to focus on onboarding and supporting the candidate in their new role.
</p><p></p><p>We appreciate your interest in joining our team.
</p><p></p><p><b>Licenses and Certificates:
</b><br>
None required.<br>
</p><p><br>
<b>Summary:
</b></p><p>Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes
</p><p>independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.
</p><p></p><p><b>Essential Duties:
</b></p><ul><li><p>Research case files for completeness and accuracy and prepares the file for court;
</p></li><li><p>Conduct digital recording of courtroom proceedings to document parties&rsquo; statements and activity in the courtroom;
</p></li><li><p>Review case files prior to court to ensure proper documentation and advise the judge of the case status;
</p></li><li><p>Check defendants in prior to the beginning of court and enter their presence for digital recording purposes;
</p></li><li><p>Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;
</p></li><li><p>Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
</p></li><li><p>Schedule events as ordered by the judge;
</p></li><li><p>Manage efficient case flow by ensuring future events are properly scheduled;
</p></li><li><p>Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
</p></li><li><p>Assist the attorneys and public to ensure they get relevant information pertaining to their case;
</p></li><li><p>Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
</p></li><li><p>Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;
</p></li><li><p>Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints;
</p></li><li><p>Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
</p></li><li><p>Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman;<br>
</p></li></ul><p><br>
<b>In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned:
</b></p><ul><li><p>Pull up, review, and print the Pima County Jail&rsquo;s booking sheets;
</p></li><li><p>Process complaints, reports, and arresting paperwork;
</p></li><li><p>Prepare and distribute tentative and final Initial Appearance (IA) calendar;
</p></li><li><p>Complete Conditions of Release and Order forms in preparation for court;
</p></li><li><p>Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
</p></li><li><p>Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
</p></li><li><p>Copy audio requests, as needed;
</p></li><li><p>Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.<br>
<br>
</p></li></ul><p><b>Additional Duties:
</b></p><ul><li><p>Compile statistical data and prepare periodic and special reports;
</p></li><li><p>Assist in training new courtroom clerks;
</p></li><li><p>Prepare form packets as needed;
</p></li><li><p>Provide assistance to jurors as needed;
</p></li><li><p>Organize courtroom supplies and prepare the courtroom for daily proceedings;
</p></li><li><p>Complete special assignments and projects as requested.<br>
</p></li></ul><p><br>
<b>Knowledge, Skills, and Abilities:
</b></p><ul><li><p>Must have knowledge of courtroom protocol and legal terminology;
</p></li><li><p>Must have knowledge of general office procedures and practices including record keeping, filing, and typing forms, documents, and correspondence.
</p></li><li><p>Must have knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
</p></li><li><p>Must have knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude.
</p></li><li><p>Must have the skills to operate a computer to enter and retrieve information in a complex database.
</p></li><li><p>Must have good organization, time management skills, and problem-solving skills;
</p></li><li><p>Must have the ability to research facts, analyze, and identify resolutions to issues.
</p></li><li><p>Must have the ability to work independently and under pressure.
</p></li><li><p>Must have the ability to communicate effectively, both verbally and in writing, with a diverse group of people.
</p></li></ul><p></p><p><b>Special Notice Items:
</b></p><p>All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information, documents, communications systems, and like materials. Preference may be given to applicants who are Spanish speakers.
</p><p></p><p>This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.
</p><p></p><p><b>Physical/Sensory Items:
</b></p><p>Typically performs duties in an office environment which includes sitting for long periods of time, the ability to multi-task, and working both independently and as a team member in a group. May lift material or equipment weighing twenty-five pounds or less.
</p><p></p><p><b>Benefits Information:
</b></p><p>We offer exceptional benefits:
</p><ul><li><p>Retirement Plan
</p></li><li><p>Vacation, holidays, and sick leave
</p></li><li><p>100% paid parental leave
</p></li><li><p>Employer-paid Short -term Disability
</p></li><li><p>Tuition Reimbursement
</p></li><li><p>Health Wellness discount program
</p></li><li><p>Mental and Behavioral Health Benefits
</p></li><li><p>Paid Training with Advancement Opportunities
</p></li><li><p>Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
</p></li></ul><p></p><p>The Arizona Superior Court in Pima County offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits <b>require contributions </b>by employees in addition to contributions made by the employer. <b>Please see the link below for a complete description of the offerings </b>.
</p><p><i>Pima County Benefits
</i></p><p></p><p><b>Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction. Current rates can be viewed here:
</b></p><p><i>ASRS Contribution Rates
</i></p><p></p><p>Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid .</p></div>

Courtroom Clerk II

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>1/13/2026 (7:00 PM EST)
</div></div><div><div>25-07656
</div><div>SC Staff Attorney -Administrative Office of the Courts (AOC) -Non-Tenured (NT)
</div></div><div><div><div>Pay Grade</div>
<div>16</div>
</div></div><div><div>Salary
</div><div>$62,713.20 - $83,471.28
</div></div><div><div>Employment Type
</div><div>JUDICAL BRANCH | ADMINISTRATIVE OFFICE OF THE COURTS | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Judicial | Court of Justice
</div></div><div><div>Location
</div><div>669 Chamberlin Avenue, Suite A10<br>
Frankfort, KY 40601 USA
</div></div><div><div>Description
</div><div>The Kentucky Judicial Branch offers exciting career opportunities with the Administrative Office of the Courts in Frankfort and the state courts that operate in all 120 Kentucky counties.<br>
<br>
We provide the many benefits of state government employment, including generous vacation and sick time, health insurance and a retirement plan. Our work environment values diversity and inclusion and we&rsquo;re committed to fair and equal treatment, regardless of race, gender, religion, ethnicity, or sexual orientation. We also promote a healthy work/life balance.<br>
<br>
The Kentucky Supreme Court has an immediate opening for a Supreme Court Staff Attorney. The workstation for this position is in Franklin County.<br>
<br>
Characteristics of the Job:<br>
Responsible for supporting a Supreme Court justice by performing legal tasks. A SC staff attorney is responsible for reviewing legal briefs and appellate and high court records, conducting thorough legal research, preparing legal memoranda, analyzing cases, proofreading legal documents, and taking notes.<br>
<br>
Duties and responsibilities include, but are not limited to the following:
<ul><li>Review legal briefs and appellate records, ensuring thorough understanding and organized documentation
</li><li>Conduct comprehensive legal research and analysis of case materials for court cases
</li><li>Prepare and edit drafts of opinions, orders, and judgments under guidance
</li><li>Proofread legal documents
</li><li>Communicate with attorneys upon the direction of the judge
</li><li>Monitor for and provide summaries of recent legal developments and decisions
</li><li>Perform other duties as required</li></ul>
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Juris Doctor degree &ndash; Graduate of an accredited law school</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> NONE</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> NONE</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> NONE</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> Must be licensed and in good standing with Kentucky Bar Association (KBA). Exception: Attorneys holding a current license in a U.S. state other than Kentucky must be making every necessary step to become licensed with the KBA within eighteen (18) months of employment. Exceptional legal research and writing skills, with the ability to analyze complex legal issues and produce clear, persuasive, and well-structed written work. Strong communication skills, both written and oral Meticulous attention to detail Excellent organizational skills Ability to work effectively under tight deadlines
</div></div></div><div><div>Working Conditions
</div><div>Work may be performed in an office or courtroom setting. In-state travel may be required
</div><div><div>If you have questions about this advertisement, please contact Jacindia Rowe at JacindiaRowe@kycourts.net.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div></div><div></div>

SC Staff Attorney -Administrative Office of the Courts (AOC) -Non-Tenured (NT)

Bronx District Attorney

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Trial Division-Trial Preparation Assistant, Level II
</b></h1></div><div><div><div><div><ul><li>BRONX DISTRICT ATTORNEY
</li></ul></div></div><div><div>Posted On: 12/31/2025
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>BRONX</div>
</div></div></div><div><div><div><ul><li>No Exam Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Support Staff</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$56,000.00 &ndash; $56,000.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The Office of the District Attorney, Bronx County (&ldquo;BXDA&rdquo;) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By &ldquo;Pursuing Justice with Integrity,&rdquo; the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.<br>
<br>
In furtherance of this mission, the BXDA seeks experienced and enthusiastic Trial Preparation Assistants in the Homicide Bureau and Trial Division to aid in all aspects of case preparation from intake to final disposition.<br>
<br>
JOB RESPONSIBILITIES:<br>
<br>
<ul><li>Compile, analyze, redact, and reproduce case documents for discovery compliance and case preparation.</li><li>Preparation and filing of documents.</li><li>Timely retrieval of documents and records.</li><li>Assist in preparing hearing/trial exhibits &amp; discovery for trial.</li><li>Timely conversions of instruments to information.</li><li>Retrieve all necessary documents and records from law enforcement agencies, hospitals and other entitles.</li><li>Produce effective communication with different agencies.</li><li>Locate and retrieve property maintained by NYC Police Dept.</li><li>Perform legal research.</li><li>Engage in witness contact and communication.</li><li>Secure corroborating affidavits</li><li>Prepare orders for Court, including Motion Responses, Legal Memorandums, Search Warrants, Subpoenas, and Orders to Produce.</li><li>Work directly with Assistant District Attorneys (ADAs) on specialty cases.</li><li>Accompany ADAs in court observing, capturing updates and assisting in Trials.</li><li>All other relevant duties as assigned.</li></ul><br>
A VALID NEW YORK STATE DRIVER'S LICENSE WITHA MINIMUM OF TWO (2) YEARS OF DRIVING EXPERIENCE IS REQUIRED AND MUST BE MAINTAINED FOR THE DURATION OF EMPLOYMENT.<br>
<br>
COMMUNITY ASSOCIATE - 56057</div><p><b><br>
Minimum Qualifications</b></p><p><br>
Qualification Requirements
<br>
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
<br>
2. Education and/or experience which is equivalent to &quot;1&quot; above.</p><p><b><br>
Preferred Skills</b></p><br>
- A baccalaureate degree preferred or a high school diploma with four (4) years of work experience in a law firm, governmental agency, civic or community organization. - A valid New York State driver&rsquo;s license with a minimum of one (1) years of driving experience is required and must be maintained for the duration of employment. - Exceptional organizational skills and strong attention to detail. - Excellent interpersonal, oral, and written communication skills. - Proficient in Microsoft Office particularly Word, Excel, and Outlook. - Discretion and integrity to work on highly confidential investigations. - Ability to work in a fast-paced environment. - Familiarity with general court services and functions.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/<br>
<p><b>
Residency Requirement</b></p><br>
City Residency is not required for this position<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>764194</div>
</div></div><div><div><div><div>Posted until
</div><div>02/28/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>56057</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>COMMUNITY ASSOCIATE</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Non-Competitive-5</div>
</div></div></div><div><div><div><div>Business title
</div><div>Trial Division-Trial Preparation Assistant, Level II</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>00</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>2</div>
</div></div></div><div><div><div><div>Work location
</div><div>198 E161St Street Bronx N.Y.</div>
</div></div></div><div><div><ul><li><div>Category: </div>Legal Affairs
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Trial Division-Trial Preparation Assistant, Level II</div></div></div></div></div></div><p></p>

Trial Division-Trial Preparation Assistant, Level II

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