junior administrative assistant

OceanAir Travels

<p><b>Job Summary:</b> The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.</p><p><b>Key Responsibilities:</b></p><ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED8,000.00 per month</p><p>Application Question(s):</p><ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul><p>Work Location: In person</p>

Administrative Assistant - UAE National Only

Nike

<div>
 <ul>
  <li>
   We are hiring for multiple positions across the enterprise.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who You&rsquo;ll Work With
  <br/>
  <br/>
 </strong>
 Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company&rsquo;s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents &mdash; problem solving, organization, time management and more &mdash; help fuel the success of their leaders and their teams. Nike&rsquo;s community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike&rsquo;s culture modeling Nike&rsquo;s core values to leaders, teammates, and guests.
 <br/>
 <br/>
 <strong>
  Who We Are Looking For
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
 <br/>
 <br/>
 <strong>
  What You Bring To Nike
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
  </li>
  <li>
   Minimum of 3 years of administrative work experience required
  </li>
  <li>
   Ability to work and communicate effectively with a variety of personalities including senior level executives
  </li>
  <li>
   Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
  </li>
  <li>
   Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
  </li>
  <li>
   Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
  </li>
  <li>
   Previous experience working with and tracking budgets is strongly preferred
  </li>
  <li>
   Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
  </li>
  <li>
   Previous Nike work experience is a plus
  </li>
  <li>
   Ability to occasionally work outside of core business hours
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Work On
  <br/>
  <br/>
 </strong>
 You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
 <br/>
 <br/>
 <ul>
  <li>
   Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
  </li>
  <li>
   Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
  </li>
  <li>
   Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
  </li>
  <li>
   Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
  </li>
  <li>
   Document Preparation &amp; Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
  </li>
  <li>
   Communications &ndash; Under the leader&rsquo;s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader&rsquo;s behalf.
  </li>
  <li>
   Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
  </li>
  <li>
   Budget Tracking: may assist leader with tracking of expenses
  </li>
  <li>
   POs: create purchase orders
  </li>
  <li>
   Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
  </li>
  <li>
   Team &amp; Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways &ndash; staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
  </li>
  <li>
   Support team plans, projects, activations or other deliverables as needed
  </li>
  <li>
   Serve as the main point of contact for administrative questions from the team
  </li>
  <li>
   Provide coverage for other leaders where temporary administrative needs exist
   <br/>
   <br/>
  </li>
 </ul>
 We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.
 <br/>
 <br/>
</div>


Senior Administrative Assistant

RSU 26

<p>Orono Middle School is seeking a full-time Administrative Assistant to serve as the central point of contact for the school community. This role is the face of the school and the first person students, families, staff, and visitors encounter&mdash;setting the tone for a welcoming, professional, and responsive environment.</p><p>The Administrative Assistant is responsible for managing the daily operations of the main office, ensuring smooth and efficient systems that support students and staff. This includes monitoring and maintaining student data, overseeing school-level fiscal processes, and coordinating communication across the school community. The role requires a high level of professionalism, discretion, and the ability to remain composed and solution-oriented in a fast-paced setting.</p><p>Key Qualifications:</p><ul><li>Strong organizational and time-management skills</li><li>Excellent verbal and written communication skills</li><li>A warm, professional, and approachable demeanor</li><li>Demonstrated problem-solving ability and sound judgment</li><li>Ability to multitask and prioritize in a busy office environment</li><li>Proficiency with computer systems and office technology</li></ul><p>The successful candidate will build positive relationships with middle school students, families, district staff, and colleagues, serving as a reliable and welcoming presence in the school office.</p><p>This is a year-round position with benefits.</p><p>Applications will be accepted until a suitable candidate is found. Please submit letters of interest, resume, application, certification, and three current letters of reference to:</p><p>Raechelle Cyr</p><p>Office of the Superintendent</p><p>10 Goodridge Dr.</p><p>Orono, ME 04473</p><p>rcyr@rsu26.org</p><p>RSU No. 26 is an Equal Opportunity Employer</p><p>Job Type: Full-time</p><p>Pay: $19.00 - $24.50 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Middle School Administrative Assistant

San Jacinto College

<div><div><div><p><b>Senior Administrative Assistant - Central Campus</b></p>
<p></p><div><b>PRIMARY FUNCTION:</b> Provide administrative support to Campus Services and Dean of Administration.<br>
</div><div></div><br>
<div><b>Essential Job Functions:</b>
</div><ul><li>Provide administrative support for the office by greeting visitors, addressing inquiries, and assisting with general office operations. Responsibilities include but are not limited to managing the front desk and transaction window, maintaining records, answering phones, and delivering excellent customer service to our internal and external constituents.
</li><li>Assist Campus Services and the Dean of Administration in access management of all workspaces and instructional areas to maintain a safe and secure campus. This includes maintaining key requests files, managing vehicle requests, and locking/unlocking doors to buildings, classrooms, and labs for campus events and instructional functions.
</li><li>Assist Dean of Administration with budget-related duties. Responsibilities include but are not limited to processing requisitions/purchase orders, journal vouchers, invoices, travel reimbursements, P-card statements, and all related reporting.
</li><li>Submit EPAFs for Dean of Administration reporting departments.
</li><li>Provides support in the processing of part-time faculty employment documents.
</li><li>Performs general office duties such as type letters, memos, emails and ad hoc reporting as required.</li>
<li>Assist with various special events, activities, assignments, and projects assigned by the Dean of Administration and/or Coordinator of Events &amp; Campus Services.
</li><li>Assist with the scheduling of events and reports as needed.
</li><li>Assist in managing calendars, scheduling appointments, and coordinating meetings, ensuring all parties are informed and well-prepared.
</li><li>Works with the Dean of Administration and Coordinator of Events &amp; Campus Services to update brochures, materials, or the website for the department.</li>
</ul><div></div><div><b>Additional Job Functions:</b>
</div><ul><li>Logging &amp; maintaining lost and found items.
</li><li>Logging &amp; distributing vending machine refunds for employees, students, and guests.
</li><li>Apply and maintain notary public designation to offer services for employees and students.
</li><li>Submit maintenance and ITS requests as needed.
</li><li>Replenish first-aid kits as needed.
</li><li>Ensure that the department workroom and supplies cabinets are organized and replenished.
</li><li>Perform other job-related duties as assigned.
</li></ul><p></p><div><b>Knowledge, Skills and Abilities:</b>
</div><ul><li>Ability to demonstrate the College values</li>
<li>Must project a professional image, have excellent telephone etiquette and communication skills</li>
<li>Must be extremely accurate and have excellent proofreading, grammar and spelling skills</li>
<li>Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment</li>
<li>Basic skill level in Microsoft Office (Word, Excel &amp; PowerPoint)</li><br>
</ul><div></div><br>
<div><b>Required Education:</b>
</div><ul><li>High school diploma or equivalent</li><br>
</ul><div></div><br>
<div><b>Preferred Education:</b>
</div><ul><li>Above requirement plus one year of specialized or technical training beyond high school</li><br>
</ul><div></div><br>
<div><b>Required Experience:</b>
</div><ul><li>Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job</li>
</ul><div></div><div><b>Preferred Experience:</b>
</div><ul><li>Above requirement including one or more years in a higher education environment</li><br>
</ul><div></div><br>
<div><b>Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.</b>
</div><p></p><p><b>Salary Grade: </b>106</p>
<p><i>Salary is based on the Board-approved salary schedule for the current fiscal year. </i><b><i>See Salary Schedule</i></b></p>
<p><b>Requisition Number:</b> req6317</p>
<p><b>Posting Close Date:</b> 6/30/2026 at 6 pm CST</p></div></div></div><p></p>

Detroit Lakes Public Schools

<div></div><div><ul><div><div>JobID: 2492</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Elementary School Secretary<br>
</div><div><b>
Date Posted:</b><br>
 6/15/2026<br>
</div><div><b>
Location:</b><br>
 Roosevelt Elementary School<br>
</div><div><b>
Date Available:</b><br>
 08/03/2026<br>
</div><div><b>
Closing Date:
</b><br>
 Open until filled</div><div></div><div><b><br>
Administrative Assistant II (Roosevelt Elementary)</b><br>
<b>Schedule:</b> Monday - Friday 40 hrs/wk (10 months)<br>
<b>Wage: </b>$19.13 per hour</div><div><div><div><br>
I. JOB SUMMARY</div></div><br>
<div><div>
Provide in-depth secretarial/clerical support to the principal and staff of the elementary school. Major emphasis is placed on the organization and coordination of the internal clerical office functions of the school including major responsibility for the student information system</div></div><br>
<div><div>
II. POSITION RESPONSIBILITIES</div></div><div><div><div><b><br>
Responsibilities and tasks include:</b></div><ul><li>
Provide secretarial/clerical support to the principal and school staff in the form of typing, filing, scheduling, duplication of materials, answering phones.</li><li>
Greet visitors and answer questions/concerns for the school to include functioning as a liaison between the principal and teachers, other management staff, students, parents and the general public.</li><li>
Provide community resource information.</li><li>
Maintain student records, all information required on cum files and on-line information system.</li><li>
Enroll and withdraw students; record attendance; request records for new students, update class lists</li><li>
Monthly enrollment reports to district administration</li><li>
Organize and prepare scheduling and materials for distribution for parent/teacher conferences.</li><li>
Design occasional flyers advertising special school events</li><li>
Design and develop the school's yearbook</li><li>
Maintain a high level of organization of general files for easy, accessible access.</li><li>
Assist in directing substitute teachers to appropriate classrooms, provide class schedule, collect end-of-day reports.</li><li>
Assist in maintaining record of staff absences including processing of required personnel forms.</li><li>
Assist in processing forms for staff absences; prepares staff time sheets for processing by payroll, Frontline, Skyward &amp; SmartER</li><li>
Compile information from principals and send employee evaluations to human resources.</li><li>
Any other duties assigned by the Principal</li></ul><div><b>
Other functions of the job include but are not limited to the following:</b></div><ul><li>
Assist in the health office when necessary</li><li>
Maintain office records and files</li><li>
Performs other general duties as needed or assigned to ensure smooth operation of the department</li><li>
Work in collaboration with the building administrative assistant and building principal to roll-out and support large initiatives.</li><li>
Superb communication and technology skills are highly important to the success of this position</li><li>
Flexibility for event setup, errands, ect.</li></ul></div></div><br>
<div><div>
III. CRITICAL SKILLS/EXPERTISE</div></div><br>
<div><div><b>
Physical Involvement:</b><br>
General office working conditions, primarily sitting, using close vision and talking; frequently using keyboard to input information into computer, reaching with arms and hands; occasionally presenting information to small groups and lifting up to 20 pounds.<br>
<br>
Mental Involvement:<br>
Working Conditions:<br>
Supervision:<br>
</div></div><br>
<div><div>
IV. MINIMUM QUALIFICATIONS</div></div><div><div><div><b><br>
Minimum qualifications include:</b></div><ul><li>
High school diploma or equivalent</li><li>
Extensive secretarial/clerical and computer skills including: Google Suite, Publisher, Mail Merge, Word, Access, online platforms (Sign Up Genius)</li><li>
Extensive skills in developing and maintaining record system</li><li>
Knowledge of district policies as they affect the general operation of the building</li><li>
Ability to maintain confidentiality of the materials and information disseminated daily</li><li>
Human relation strengths including helping, serving, and exchanging information</li><li>
Strong communication skills; oral and written</li><li>
Understanding of the school culture and environment, and a commitment to carrying out the vision and mission of the district</li></ul></div></div></div><div></div><div><div><div><b><br>
Mail</b></div><div><b><br>
Fax</b></div><div><b><br>
Email</b></div></div><div><div><div><b><br>
Human Resources</b></div><div><b>
Detroit Lakes Public Schools</b></div><div><b>
702 Lake Avenue</b></div><div><b>
Detroit Lakes, MN 56501</b></div></div><div><div><b><br>
Attn: Human Resources</b></div><div><b>
218-847-9273</b></div></div><div><b>
 recruiting@detlakes.k12.mn.us</b></div></div></div></div></ul></div><p></p>

Administrative Assistant II - Roosevelt Elementary

Lockheed Martin

<div><p><b>JOB ID:</b> 732223BR</p>
<p><b>Date posted:</b> Jun. 11, 2026</p>
<br>
<p><b>Description:</b></p>This is a key position in a fast paced<br>
organization and requires an individual who is<br>
able to multi-task and motivated and proactive.<br>
The ability to work a rigorous M-F schedule<br>
which may include occasional weekends is<br>
required. This position will provide administrative<br>
support to the F-35 Integrated Test Force (ITF)<br>
Site Director at Naval Air Station Patuxent River,<br>
Maryland. This position has a broad range of<br>
responsibilities including maintaining executive's<br>
Outlook calendar, prioritizing incoming messages<br>
and meeting requests, managing executive's e-mail account, making travel arrangements,<br>
compiling and submitting expense reports,<br>
coordinating/scheduling/supporting meetings<br>
and events, assisting in the preparation of<br>
briefing materials, and other general office tasks.<br>
<p><b>Basic Qualifications:</b></p><br>
Minimum of 3 years experience as an<br>
administrative/executive assistant.<br>
<br>
Proficient in Microsoft Office including Word, Excel, Power Point, and Outlook.<br>
<br>
Experience in managing emails, calendar and<br>
schedule.<br>
<br>
Experience in coordinating travel arrangements<br>
and submitting expense reports.<br>
<p><b>Desired Skills:</b></p><br>
Executive Administrative experience highly<br>
desired.<br>
<br>
Demonstrated ability to maintain<br>
Confidentiality, and appropriate sensitivity to all<br>
issues.<br>
<br>
Working knowledge of Lockheed Martin (LM)<br>
policies and procedures and demonstrates a<br>
professional demeanor.<br>
<br>
Possession of solid knowledge of company<br>
policies, procedures, and systems (security<br>
requirements, visit request process, travel,<br>
charging, LM People)<br>
<br>
Experience in travel booking and expense<br>
reconciliation.<br>
<br>
Ability to work well independently, but function<br>
within a team environment.<br>
<br>
Demonstrated ability to manage multiple tasks<br>
simultaneously and quickly adjust to changing<br>
priorities.<br>
<br>
Outstanding interpersonal skills, with<br>
demonstrated ability to interface with all levels<br>
of government, customers, and corporate<br>
executives.<br>
<br>
Excellent organizational skills and attention to<br>
detail.<br>
<br>
Must be a self-starter with strong initiative and<br>
organizational skills.<br>
<br>
Experience in travel booking and expense<br>
reconciliation in LM Travel.<br>
<br>
Familiarity with Lockheed Martin administrative<br>
and computer systems and processes, including<br>
Concur, MyAccess, Teams, and Tableau.<br>
<p><b>Security Clearance Statement:</b></p>This position requires a government security clearance, you must be a US Citizen for consideration.<br>
<p><b>Clearance Level:</b></p>Secret<br>
<p><b>Other Important Information You Should Know</b></p><br>
<p><b>Expression of Interest:</b></p>By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.<br>
<p><b>Ability to Work Remotely:</b></p>Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.<br>
<p><b>Work Schedules:</b></p>Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.<br>
<p><b>Schedule for this Position:</b></p>Non- standard 40 hour work week as assigned by leader<br>
<b>Pay Rate:</b> The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,800 - $91,425. For states not referenced above, the salary range for this position will reflect the candidate&rsquo;s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.<br>
<b>Benefits offered:</b> Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
<br>
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.<br>
<b>Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.</b><br>
<b>The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.</b><br>
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
<br>
<br>
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.<br>
<br>
If this sounds like a culture you connect with, you&rsquo;re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.<br>
<p><b>Experience Level:</b></p>Hourly/Non-Exempt<br>
<p><b>Business Unit:</b></p>AERONAUTICS COMPANY<br>
<p><b>Relocation Available:</b></p>No<br>
<p><b>Career Area:</b></p>Administrative<br>
<p><b>Type:</b></p>Full-Time<br>
<p><b>Shift:</b></p>First</div>
<br><div><p>At Lockheed Martin, we apply our passion for purposeful innovation to keep people safe and solve the world's most complex challenges.</p>
<p><b>Pioneering Defense Technology:</b> From aerospace to outer space to cyber space, you can innovate mission solutions alongside the best minds in the business.</p>
<p><b>United By Culture:</b> Excellence, integrity, and collaboration define us. We accelerate change and embrace one another&rsquo;s perspectives to win for our customers.</p>
<p><b>Real Impact, Real Growth:</b> Grow your career and skills for life. Our wide array of opportunities and technology-driven learning programs enable your development and agility.</p>
<p><b>Your Health, Your Wealth, Your Life:</b> Competitive pay, comprehensive benefits and flexible schedules designed so you thrive &mdash; at work and beyond.</p>
<p><b>Empowered to Be Your Best:</b> Use your strengths to make a difference in the lives of one another, our customers, our communities, and our planet.</p>
<p>Here, the possibilities are endless because we offer:</p>
<div></div><ul><div>Flexible Schedules, dependent on role</div>
<div></div><div>Levels: Student, Entry, Mid, Senior, Management</div>
<div></div><div>Locations: Nationwide &amp; OCONUS Positions</div></ul></div>

Administrative Assistant Sr

Arnett Environmental, LLC

<p>Vikus Water is a utility engineering firm of engineers, operators, and technical staff dedicated exclusively to the water, wastewater, reclaimed water, and alternative water systems serving The Villages&reg; community, the fastest-growing community in the United States.</p><p>Located in the heart of Central Florida, Middleton provides easy access to I-75 and Florida's Turnpike and is approximately one hour from Orlando, Tampa, major airports, and many of Florida's most popular attractions and outdoor destinations. Middleton, situated in Wildwood, is a lively, family-friendly community designed for a modern, active lifestyle, welcoming residents of all ages. Enjoy the convenience of walking to A-rated schools, numerous parks, and amenities, fostering a lifestyle where school, dining, and entertainment are easily reachable by foot, bike, or golf cart. With a variety of new homes and a strong emphasis on safety and community, Middleton is the perfect place for families to thrive, grow, and connect, offering children an unparalleled sense of independence.</p><p>The Villages Charter School provides a unique, family-centric employee benefit: access to one of Florida&rsquo;s top-rated &ldquo;A&rdquo; schools, celebrated for its rigorous academics and high AP participation. Its state-of-the-art campus delivers a comprehensive education with robust athletics, arts programs, and after-school care. Parents appreciate the integrated community support and opportunities for meaningful involvement, creating an ideal setting for both students and families.</p><p>CHECK OUT the community and school at www.MyMiddleton.com &amp; www.tvcs.org.</p><p>We are currently seeking a highly motivated Administrative Professional to join our Middleton office. Applicants should have a minimum of 5 years of experience working in a professional office setting. The ideal candidate will have a positive attitude, proactive perspective, and an eye for detail. This role will provide advanced level administrative support and requires a considerable amount of initiative, independent judgement, and discretion.</p><p><b>WHAT YOU WILL HANDLE</b></p><p>Manage calendars for multiple staff. Schedule around project deadlines, meetings, and client commitments without conflicts.</p><p>Serve as first point of contact for phone and email. Screen and route. Identify urgency and respond when appropriate.</p><p>Accurately prepare and format technical documents. Proposals, reports, and permit submittals.</p><p>Track deadlines, submittals, and invoices.</p><p>Support data entry and reporting.</p><p>Coordinate with clients, agencies, and vendors. Expect interaction with utilities and regulatory entities.</p><p>Maintain structured digital and physical files. Fix disorganized systems.</p><p>Run day-to-day office operations. Supplies, deliveries, basic organization.</p><p>Attend meetings, assist with agendas and minutes.</p><p><b>WHAT YOU NEED</b></p><p>Minimum 5 years of administrative experience supporting professionals in engineering, construction, legal, or similar environment.</p><p>Process-oriented approach and ability to work independently as well as collaboratively with teams. Manage multiple tasks concurrently and prioritize work with attention to detail.</p><p>Strong Microsoft Word, Excel, and Outlook skills. Format complex documents efficiently.</p><p>Proven ability to manage multiple priorities without supervision.</p><p>Clear, professional written communication. Understanding that correcting errors and informal tone is imperative in client-facing work.</p><p>Experience with invoicing or financial tracking.</p><p>A proactive approach to problem-solving</p><p>Ability to maintain confidentiality</p><p>Ability to operate basic office equipment</p><p><b>PREFERRED</b></p><p>Experience with engineering documents or permitting.</p><p>Familiarity with project tracking systems or accounting software.</p><p><b>BENEFITS</b></p><p>Biannual bonus eligibility after 6 months</p><p>Comprehensive medical coverage and term life insurance provided at no cost for the employee</p><p>Dental, vision, supplemental life, disability, legal, hospitalization and other valuable voluntary coverage options are available</p><p>401(k) with employer match</p><p>Generous vacation time, sick time and paid holidays</p><p>Highly ranked Charter School eligibility (K - 12th grade), exclusively for employees and businesses located in The Villages</p><p>Unlimited growth potential</p><p><b>Compensation</b></p><p>&middot; $18-22 per hour, based on experience</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Describe the most complex administrative workload you have managed. Include volume, deadlines, and your role in keeping work on track.</li></ul><p>Experience:</p><ul><li>Office management: 5 years (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Middleton, FL 34762 (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant (minimum 5 yrs experience in professional setting)

Search 4655+ Junior administrative assistant jobs near you this June. New roles added regularly across leading industries. Apply today.

4655 junior administrative assistant jobs Near Me

Administrative Assistant - UAE National Only

Senior Administrative Assistant

Middle School Administrative Assistant

Senior Administrative Assistant

Administrative Assistant II - Roosevelt Elementary

Administrative Assistant Sr

Administrative Assistant (minimum 5 yrs experience in professional setting)