junior administrative assistant

Manpower Middle East

<div>
 <p>
  Our client is seeking a proactive and detail‑oriented
  <strong>
   Junior Executive Assistant
  </strong>
  to support the team and ensure smooth day‑to‑day operations. The ideal candidate should have hands‑on experience with
  <strong>
   Odoo ERP
  </strong>
  , good
  <strong>
   accounting skills
  </strong>
  , and a very good communication and writing skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage calendars, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Prepare reports, presentations, and internal communications.
  </li>
  <li>
   Handle email correspondence and follow up on pending tasks.
  </li>
  <li>
   Assist with travel arrangements, bookings, and itineraries.
  </li>
  <li>
   Enter and update data across Odoo modules (Sales, CRM, Accounting, Inventory, HR).
  </li>
  <li>
   Generate reports and dashboards as requested by management.
  </li>
  <li>
   Support process workflows and ensure data accuracy within the system.
  </li>
  <li>
   Coordinate with internal teams to resolve Odoo-related issues.
  </li>
  <li>
   Assist with basic bookkeeping tasks such as:
  </li>
  <li>
   Invoice preparation and posting
  </li>
  <li>
   Expense tracking
  </li>
  <li>
   Vendor payments
  </li>
  <li>
   Reconciliation of receipts and petty cash
  </li>
  <li>
   Maintain organized digital and physical filing systems.
  </li>
  <li>
   Support procurement and office management activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Accounting, Finance, or related field.
  </li>
  <li>
   <strong>
    3&ndash;5 years of experience
   </strong>
   in an administrative or executive assistant role.
  </li>
  <li>
   <strong>
    Practical experience using Odoo ERP
   </strong>
   (mandatory).
  </li>
  <li>
   Very good understanding of accounting principles.
  </li>
  <li>
   Strong proficiency in MS Office (Excel, Word, PowerPoint).
  </li>
  <li>
   Excellent communication skills in English; French is a plus.
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information.
  </li>
  <li>
   Strong organizational skills and attention to detail.
  </li>
  <li>
   Ability to work independently and manage multiple priorities.
  </li>
 </ul>
 <p>
 </p>
</div>


Junior Executive Assistant

Cyber Force

<div>Cairo, Egypt Hybrid Full-time</div>
<br><div><h2 class="jobSectionHeader"><b>About Cyber Force</b></h2>
<p>
Cyber Force is a cybersecurity consultancy delivering advisory, managed services, and operations to international clients. Our senior-led teams combine governance, engineering, and 24&times;7 response to turn cyber risk into measurable resilience.</p>
<h2 class="jobSectionHeader"><b>
Role Overview</b></h2>
<p>
We are looking for a Junior Office Administrator to support the smooth day-to-day running of our Cairo headquarters. You will coordinate with vendors, manage office logistics, and handle client-facing correspondence &mdash; all in a fast-paced environment serving an international customer base.</p>
<h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2>
<ul><li>Manage client correspondence, scheduling, and follow-ups across time zones</li>
<li>Coordinate travel arrangements and executive calendar management</li>
<li>Handle vendor and supplier relationships, procurement, and contract tracking</li>
<li>Oversee office supplies, facilities, and equipment maintenance</li>
<li>Support internal teams with administrative tasks and documentation</li>
<li>Maintain organized filing systems (digital and physical)</li>
<li>Leverage AI tools (Claude, ChatGPT) to streamline administrative workflows</li>
<li>Assist with onboarding logistics for new team members</li>
</ul><h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s in Business Administration or related</li>
<li>1&ndash;2 years office administration or executive assistant experience</li>
<li>Fluent English (written and spoken)</li>
<li>Microsoft 365 proficiency (Outlook, Word, Excel, Teams)</li>
<li>Dynamics 365 Business Central familiarity &mdash; a strong plus</li>
<li>Demonstrated experience using LLM-based tools (Claude, ChatGPT) &mdash; this is a must</li>
<li>French language &mdash; a plus</li>
<li>Strong organizational skills, attention to detail, and multitasking ability</li></ul></div>
<br><div><h4 class="jobSectionHeader"><b>Role details</b></h4>
<div>Location Cairo, Egypt
</div><div>Type Full-time
</div><div>Mode Hybrid</div></div>

Junior Office Administrator

Oronoque Village Condominium Association, Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.</p><p>Responsibilities</p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact and vendor lists</li><li>Provide general support to visitors</li><li>Liaise with executive office and business administrative assistants to handle requests and queries from senior managers</li></ul><p>Requirements</p><ul><li>Must have property management, community management or HOA management experience.</li><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel, MS Word, and MS Outlook in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Office management: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Stratford, CT 06614 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (2 years experience)

Reportage Properties LLC

<div>
 <p>
  We are seeking a motivated, organized, and detail-oriented
  <strong>
   Emirati Junior Administrative Officer
  </strong>
  to join our team. The role is designed to provide hands-on experience in both
  <strong>
   office administration
  </strong>
  and
  <strong>
   HR support functions
  </strong>
  . This is an ideal opportunity for fresh graduates or early-career nationals looking to build a career in business operations, human resources, or corporate services.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Administration &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Receive, log, and store incoming and outgoing documents (contracts, reports, letters, invoices, etc.)
  </li>
  <li>
   Maintain a digital and physical filing system for company documents, invoices, and contracts.
  </li>
  <li>
   Label and index documents clearly for easy retrieval.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Documentation &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Ensure all documentation complies with company confidentiality and data protection standards.
  </li>
  <li>
   Scan, photocopy, and archive important documents following company policies save them in electronic folders.
  </li>
  <li>
   Maintain confidentiality of sensitive documents at all times.
  </li>
  <li>
   Assist in archiving old or closed project documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    A minimum of a diploma or a bachelor's degree is required.
   </strong>
  </li>
  <li>
   Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
  </li>
  <li>
   Bilingual proficiency is required.
  </li>
  <li>
   Strong attention to detail.
  </li>
  <li>
   Effective time management skills with the ability to prioritize tasks appropriately.
  </li>
  <li>
   Maintains a professional and courteous demeanor.
  </li>
  <li>
   Demonstrates a willingness to learn and takes proactive initiative.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary.
  </li>
  <li>
   A dynamic and professional work environment.
  </li>
  <li>
   Career growth opportunities in a leading real estate firm.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How to Apply:
  </strong>
 </p>
 <p>
  Send your resume to Talent@reportageuae.com "
  <strong>
   Emirati Junior Admin Officer &ndash; Real Estate
  </strong>
  ."
 </p>
 <p>
 </p>
</div>


Fresh Emirati Talent -  Junior Admin Officer

SUNY Geneseo

<div>Position Summary
<div>HIGHLIGHTS<br>
<br>
SUNY Geneseo is looking to hire an Administrative Assistant 2 for the School of Education (SOE).<br>
<br>
As an Administrative Assistant 2 (AA2), you&rsquo;ll provide administrative, executive, and strategic support to the Dean of the School of Education by overseeing day-to-day operations, personnel transactions, and strategic initiatives and priorities in this growing area of the college.</div><div>
<br>
You will ensure the efficient operation of the School of Education by performing a wide range of administrative duties including resolving day-to-day operational problems, responding to phone calls, sorting paper and electronic mail, maintaining office supplies, supporting processes such as adding and dropping students from courses, overall office organization, and following up on faculty, staff, student, and community questions and needs. You will process SOE faculty and staff travel and national memberships, reconcile state and foundation accounts, and maintain a detailed budgetary report to be shared monthly with the SOE. You&rsquo;ll provide logistical support for searches and help to onboard new adjuncts, lecturers, and faculty in the SOE. You&rsquo;ll also recruit and oversee Work Study students.</div><div>
<br>
As an AA2, you&rsquo;ll perform duties at an advanced level in compliance with SOE and college policies and procedures, on behalf of the dean. These include working closely with the dean to prepare for and take minutes of SOE faculty/staff meetings, executive coordinating committee meetings, communications with program coordinators, standing committee chairs, and college stakeholder groups both on and off-campus. You&rsquo;ll be responsible for internal communications (including weekly student newsletters), document organization, calendar management, and the master calendar. Your duties include overseeing and monitoring SOE listservs and weekly newsletters, including tracking and posting PK-12 hiring announcements. You&rsquo;ll manage and update SOE webpages.<br>
</div><div>Your role includes logistical responsibility for the SOE graduation celebration, Shear Speaker Series, accreditor site visits, special events, and strategic initiatives. This includes communication with speakers, processing W-9s, securing travel and overnight accommodations, venue, CAS, CIT, parking reservations and marketing.</div><div>
<br>
The AA2 regularly engages with faculty, staff, students, and the community, serving as the face of the SOE and the Office of the Dean in these engagements.<br>
<br>
<b>If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally.</b> You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held. You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.</div>
Required Qualifications
<div>MINIMUM QUALIFICATIONS<br>
<br>
Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; <i>or </i>be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo&rsquo;s area location for the Administrative Assistant 2, SG-15 position; <i>or </i>be transfer eligible.<br>
<br>
<i>or</i><br>
<br>
<b>For Provisional Appointment Eligibility</b>: one year as an Administrative Assistant 1, SG-11<br>
<br>
<b>Applicants must be eligible to work in the United States without a visa sponsorship.</b>
</div>Preferred Qualifications
<div>PREFERRED QUALIFICATIONS<br>
</div><ul><li>Experience in a high-level higher-education administrative office or a similar setting where detail orientation, project management and independent judgment were required and technical skills and follow through were the norm.</li>
<li>Experience with office processes and technology systems used at SUNY Geneseo and proficiency in office tools including Word, Excel, and the Google Suite.</li>
<li>Experience supervising student workers.</li>
<li>Proven skills and expertise in interacting with a variety of stakeholders and working with people with diverse backgrounds.</li></ul></div>

Administrative Assistant 2, SG-15

BBG Professionals

<p><b>Location:</b> Faisalabad</p><p><b>Department:</b> IT &amp; Admin</p><p><b>Employment Type:</b> Full-Time</p><p><b>Timings:</b> 11 am &ndash; 8 pm (this may vary slightly depending on workloads)</p><p><b>Salary: </b>Market Competitive</p><p><b>Position Overview:</b></p><p>We are looking for a reliable and enthusiastic Junior Assistant to join our IT &amp; Admin team. This is an entry-level position suitable for someone at the beginning of their career, eager to learn and grow in a supportive environment. The role involves assisting with basic IT-related tasks and helping to manage daily operations efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide support with routine IT tasks and general office operations.</li><li>Assist in organizing task lists.</li><li>Help coordinate and follow up on tasks assigned</li><li>Support the team in maintaining daily, weekly, and monthly checklists.</li><li>Perform basic system checks and updates under supervision.</li><li>Maintain records and assist with the Senior.</li></ul><p><b>Candidate Requirements:</b></p><ul><li>Basic computer skills (Windows, email, internet browsing, Word, Excel).</li><li>Willingness to learn and follow instructions carefully.</li><li>Good attitude, punctuality, and a sense of responsibility.</li><li>Ability to work under supervision and as part of a team.</li><li>Qualification: BSCS, BSIT</li><li>Familiarity with office equipment or basic troubleshooting.</li></ul><p>Work Location: In person</p>

Junior Assistant – IT & Admin Support

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
The Osher Center for Integrative Health is jointly based at Brigham and Women&rsquo;s Hospital and Harvard Medical School. The Center works to combine research, education and clinical care in moving medicine towards a new model of wellness that recognizes the interconnections of the body, mind and spirit to enhance resilience and promote health and healing.<br>
<br>
<br>
<br>
Working in collaboration with, and under minimal supervision from the Senior Program Manager, the Senior Administrative Assistant will:
<br>
<br>
<ul><li>Order supplies, equipment, etc., based on prior budget approval.</li><li>Support proper functioning of the office including maintenance of IT equipment in conjunction with MGB IT support team.</li><li>Schedule periodic Osher Center meetings
</li><li>Perform basic purchasing and supply management duties for the Osher Center including the creation, submission and monitoring of purchase orders, invoices and vendor agreements for the Osher Center</li><li>Perform basic accounting tasks, such as reconciling the Osher Center credit card expenses in a timely fashion.</li><li>With support from the Snr. Program Manager, administer the annual Osher Pilot Research Award program.</li><li>Submit quarterly Osher operating invoices and Osher Pilot Award invoices</li><li>Provide administrative support for our CME (Continuing Medical Education) accredited Grand Rounds.
</li><li>Support the Osher Center Director with meeting scheduling, and travel arrangements.</li><li>Monitor the Osher Center email inbox, respond to email inquiries in a timely fashion, and delegate inquiries to Senior Program Manager and/or Directors as necessary.</li><li>Provide administrative support for events, lectures and biennial conferences as needed.</li><li>In coordination with other Osher Center staff, organize and maintain Osher Center program metrics for annual report and other reports and presentations.</li><li>In coordination with the Senior Program Manager, maintain organization of office information systems, both paper-based and electronically via shared network and cloud-based platforms.
</li><li>Assist with training and orienting staff and students as needed.</li><li>Assist with special projects and other duties as needed.</li></ul><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.<br>
<br>
Does this position require Patient Care? No<br>
<br>
Essential Functions<br>
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.<br>
<ul><li>Prepare, review, and edit reports, presentations, and other documents.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
</li><li>Organize and maintain office files, both electronic and physical.</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Draft and distribute memos, announcements, and other communications as directed.</li><li>Oversee office supplies inventory, ordering, and distribution.</li><li>Ensure office equipment is properly maintained and serviced.
</li><li>Coordinate with IT for technical support and equipment needs.
</li><li>Assist in the planning and execution of special projects and events.</li><li>Monitor project timelines and ensure deadlines are met.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
900 Commonwealth Avenue<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Administrative Assistant

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