junior administrative assistant

Oronoque Village Condominium Association, Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.</p><p>Responsibilities</p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact and vendor lists</li><li>Provide general support to visitors</li><li>Liaise with executive office and business administrative assistants to handle requests and queries from senior managers</li></ul><p>Requirements</p><ul><li>Must have property management, community management or HOA management experience.</li><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel, MS Word, and MS Outlook in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Office management: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Stratford, CT 06614 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (2 years experience)

SUNY Geneseo

<div>Position Summary
<div>HIGHLIGHTS<br>
<br>
SUNY Geneseo is looking to hire an Administrative Assistant 2 for the School of Education (SOE).<br>
<br>
As an Administrative Assistant 2 (AA2), you&rsquo;ll provide administrative, executive, and strategic support to the Dean of the School of Education by overseeing day-to-day operations, personnel transactions, and strategic initiatives and priorities in this growing area of the college.</div><div>
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You will ensure the efficient operation of the School of Education by performing a wide range of administrative duties including resolving day-to-day operational problems, responding to phone calls, sorting paper and electronic mail, maintaining office supplies, supporting processes such as adding and dropping students from courses, overall office organization, and following up on faculty, staff, student, and community questions and needs. You will process SOE faculty and staff travel and national memberships, reconcile state and foundation accounts, and maintain a detailed budgetary report to be shared monthly with the SOE. You&rsquo;ll provide logistical support for searches and help to onboard new adjuncts, lecturers, and faculty in the SOE. You&rsquo;ll also recruit and oversee Work Study students.</div><div>
<br>
As an AA2, you&rsquo;ll perform duties at an advanced level in compliance with SOE and college policies and procedures, on behalf of the dean. These include working closely with the dean to prepare for and take minutes of SOE faculty/staff meetings, executive coordinating committee meetings, communications with program coordinators, standing committee chairs, and college stakeholder groups both on and off-campus. You&rsquo;ll be responsible for internal communications (including weekly student newsletters), document organization, calendar management, and the master calendar. Your duties include overseeing and monitoring SOE listservs and weekly newsletters, including tracking and posting PK-12 hiring announcements. You&rsquo;ll manage and update SOE webpages.<br>
</div><div>Your role includes logistical responsibility for the SOE graduation celebration, Shear Speaker Series, accreditor site visits, special events, and strategic initiatives. This includes communication with speakers, processing W-9s, securing travel and overnight accommodations, venue, CAS, CIT, parking reservations and marketing.</div><div>
<br>
The AA2 regularly engages with faculty, staff, students, and the community, serving as the face of the SOE and the Office of the Dean in these engagements.<br>
<br>
<b>If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally.</b> You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held. You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.</div>
Required Qualifications
<div>MINIMUM QUALIFICATIONS<br>
<br>
Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; <i>or </i>be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo&rsquo;s area location for the Administrative Assistant 2, SG-15 position; <i>or </i>be transfer eligible.<br>
<br>
<i>or</i><br>
<br>
<b>For Provisional Appointment Eligibility</b>: one year as an Administrative Assistant 1, SG-11<br>
<br>
<b>Applicants must be eligible to work in the United States without a visa sponsorship.</b>
</div>Preferred Qualifications
<div>PREFERRED QUALIFICATIONS<br>
</div><ul><li>Experience in a high-level higher-education administrative office or a similar setting where detail orientation, project management and independent judgment were required and technical skills and follow through were the norm.</li>
<li>Experience with office processes and technology systems used at SUNY Geneseo and proficiency in office tools including Word, Excel, and the Google Suite.</li>
<li>Experience supervising student workers.</li>
<li>Proven skills and expertise in interacting with a variety of stakeholders and working with people with diverse backgrounds.</li></ul></div>

Administrative Assistant 2, SG-15

Judicial Alternatives of Georgia

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team in 2026. This vital role to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring energy, precision, and a proactive attitude to manage a variety of clerical duties, foster excellent customer support, and contribute to the overall efficiency of our organization. If you thrive in a fast-paced environment and possess strong office management skills, this position is perfect for you. This position has an average of 40-42 hours per week with NO WEEKENDS and PAID a minimum of 9 paid Holidays per year. The salary for this position is $28-30k per year.</p><p><b>Responsibilities</b></p><ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately</li><li>Maintain organized filing systems and perform data entry tasks with high accuracy using Microsoft Office</li><li>Provide exceptional customer support via phone, email, or in person, ensuring positive interactions at all times</li><li>Perform clerical duties such as proofreading documents, preparing reports, and managing correspondence with attention to detail</li><li>Responsible for daily payment collections and balancing deposit</li></ul><p><b>Requirements</b></p><ul><li>Must be 21 years old. Must have clean criminal history.</li><li>Proven office management and administrative experience in a professional setting</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Data Entry Accuracy, Ability to use software that's regularly updated</li><li>Experience with QuickBooks or similar bookkeeping software is highly desirable</li><li>Excellent organizational skills with the ability to multitask effectively in a busy environment</li><li>Bilingual abilities are a plus to assist diverse client needs</li><li>Demonstrated proficiency in data entry, filing, proofreading, and calendar management</li><li>Exceptional multi-line phone etiquette skills combined with strong interpersonal communication abilities</li><li>Personal assistant or office experience that showcases time management and customer service excellence</li><li>Familiarity with multi-line phone systems, clerical procedures, and general office equipment</li></ul><p>Pay: $28,000.00 - $30,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative Assistant [2026)

Edw C. Levy Co.

<div><div>Are you someone that enjoys crunching the numbers and loves when the books balance to the penny? Do you have a knack for planning and scheduling, is color-coding a way of life for you? If you&rsquo;ve got a positive, warm, and welcoming personality who happens to be a Microsoft Office whiz, look no further! We got you!<br>
</div><div></div><br>
<div>The Levy Group of Companies is seeking an Administrative Assistant to work at our Levy NYS location in Blytheville, AR. The Administrative Assistant will perform advanced administrative functions and will frequently require independent judgment.<br>
</div><div></div><br>
<div><b>Pay: </b>Starting at $20.00/HR<br>
</div><div></div><br>
<div><b>Benefits
</b></div><div><ul><li>Competitive benefits package including Medical, Dental, Prescription, 401(K) with 3% Employer Contribution, Long- and Short-term Disability
</li><li>Year round, non-weather dependent employment
</li><li>Tuition Reimbursement for qualified skilled trade programs
</li><li>Student Loan Repayment Program
</li>Employee Referral Program<br>
<li>
</li></ul></div><div></div><br>
<div><b>Responsibilities
</b></div><div>The Administrative Assistant will:
</div><div><ul><li>Provide administrative support functions for the Operations Manager
</li><li>Develop knowledge of Mill contract
</li><li>Enter employee hours in Oracle Time and Labor (OTL)
</li><li>Investigate AR and AP issues with operations management, corporate staff, and mill customer
</li><li>Assist with the hiring process and manage the onboarding process
</li><li>Manage and reconcile petty cash and cash sale deposits
</li><li>Develop and maintain spreadsheets to track various forms of information
</li><li>Coordinate activities of onsite office-services vendors
</li><li>Coordinate activity and assist with employment issues (i.e. payroll, benefits)
</li><li>Provide customer service including sales assistance and problem resolution
</li><li>Acts as backup scale clerk
</li>Other duties as assigned by supervisor<br>
<li>
</li></ul></div><div></div><br>
<div><b>Skills
</b></div><div>The ideal candidate will have:
</div><div><ul><li>Ability to Lift to 25 lbs.
</li><li>Advanced computer skills including knowledge of Microsoft Office products
</li><li>Knowledge of basic accounting principles
</li><li>Knowledge of scale operations
</li><li>Ability to communicate effectively in written and verbal format individually and in group settings
</li>High school diploma or equivalent with specialized computer training. Some college preferred<br>
<li>
</li></ul></div><div></div><br>
<div><b>To Apply
</b></div><div>Please submit your resume<br>
</div><div></div><div><br>
<div><b><i>Who is Edw. C. Levy Group of Companies?
</i></b></div><div><i>We are a unique, 100-year-old family-owned company that transforms our recycled products into construction materials, lightweight aggregates, asphalt, cement, concrete, agricultural products, and more. We provide steel mill services, flame cutting and treatment, road building, logistics, laboratory testing, and a variety of other solutions for our customers.<br>
</i></div></div><div></div><br>
<div><p>The Levy Group of Companies is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, veteran status or any other protected characteristic as outlined by federal, state, or local laws.
</p><p>This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Levy Group of Companies makes hiring decisions based solely on qualifications, merit, and business needs at the time.</p></div></div><div></div>

Administrative Assistant, Levy NYS

Travis County

JOB
<br><b>Mission:</b> Building a Travis County where ALL people can thrive with dignity and respect.Vision: Travis County will be recognized as the best county in the U.S. for all racial, ethnic, and economic groups.The Administrative Assistant position provides high-level administrative and operational support to a division/department head or elected official. This role is central to ensuring smooth day-to-day operations through strong coordination, communication, and organizational support.Performs a wide range of administrative functions including drafting correspondence and documents, managing calendars and scheduling, maintaining files and records, and preparing reports and spreadsheets. Serves as a key point of contact for internal staff, external agencies, and the public, responding to inquiries and supporting effective communication across the department.Assists with budget preparation and purchasing activities, monitors administrative processes, and helps ensure accuracy in financial and operational tracking. May provide analytical support through data gathering and reporting. Researches and interprets policies, procedures, and regulations to support staff and external stakeholders.Coordinates clerical workflows, supports problem-solving across work units, and may assist in training or overseeing clerical staff to ensure efficient office operations.This is a temporary position with an anticipated end date of 9/30/2025. Distinguishing Characteristics: This is the first in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Administrative Assistant II in that incumbents perform more general administrative duties than the Administrative Assistant II. This classification is characterized by the unique mix of function administrative duties performed.
<br><br>
EXAMPLE OF DUTIES
<br>Performs direct administrative support services for division/department head or elected official, including scheduling and coordinating appointment calendars and attending meetings as required.Receives visitors, answers telephone calls and voice mails, assists the general public, and directs inquiries to the appropriate staff or department.Serves as liaison to staff, outside agencies, and the public, providing information regarding office, work unit, and countywide activities, programs, policies, and procedures.Composes, prepares, processes, formats, and proofreads correspondence, letters, memoranda, reports, court documents, and other materials; manages and responds to departmental emails and communications.Maintains records, mailing lists, and office forms; performs document management functions including copying, faxing, and distribution of materials.Researches and interprets rules, regulations, policies, and procedures; assists in the preparation of spreadsheets, databases, reports, and statistical data.Participates in budget preparation and justification; monitors and maintains fiscal control over expenditures; creates shopping carts, prepares purchase orders, submits direct payments, tracks budget adjustments, and reviews open encumbrances for liquidation.Serves as Department Time Administrator, monitoring time reports in SAP, assisting employees and approvers, reviewing payroll summaries for accuracy, and coordinating payroll certification and submission.Completes and processes personnel and payroll-related forms; maintains personnel files; serves as personnel liaison; assists with onboarding and ensures proper workstation setup for new hires.Performs and monitors purchasing activities and maintains office supply inventory; orders supplies, equipment, and materials as needed.Administers printing and office equipment, including coordinating print shop requests, maintaining printers/copiers, ordering supplies, troubleshooting issues, and coordinating service when necessary.Coordinates meeting logistics, including managing calendars for conference and training rooms, regulating room usage, and assisting with agenda item entries and related documentation.Assists with travel requests and expense report submissions for department employees.Receives, researches, and processes requests for bilingual testing (Berlitz), maintains records of results, and communicates outcomes to appropriate HR liaisons.Coordinates workload of clerical staff, provides training and support, assists in resolving problems and conflicts, and may oversee work of other clerical staff.Manages and enters agenda items into the court/agenda management system (Civic Clerk), and coordinates related supporting documentation and submissions as required.Processes payments and logs transactions into appropriate databases or financial systems to ensure accurate tracking and recordkeeping.Performs other job-related duties as assigned.*
<br><br>
SUPPLEMENTAL INFORMATION
<br>Physical requirements include the ability to lift/carry up to 10-20 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.Work Hours: 8 am - 5 pm, Monday-Friday. Location: 700 Lavaca, 9th Floor, Austin, TX 78701Department: Human Resources ManagementCriminal, Driving, Education, and Employment Background Checks Required.For updates or questions on this position, contact: Faidat.Agbaje@traviscountytx.govThis job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Administrative Assistant I (Temporary)

Windham School District

<div><p><b>Administrative Assistant, Windham SAU #95</b></p><p><b>
Windham, NH</b></p><p></p><p><b><br>
2026-2027 School Year</b></p><p></p><p><b><br>
Summary:</b><br>
Performs administrative and secretarial support to the Director of Athletics and Human Performance, in a highly visible position, encompassing many advanced and diverse duties, requiring high levels of responsibility and leadership. Performs all other work as required. Position is part-time: With 29 hours a week and 210 days in the year. Some summer work is required.</p><p><b><br>
Essential Functions:</b></p><ul><li>
Responsible for initiating all purchase orders for the Athletic and Human Performance Department, as well as obtaining quotes, ordering goods, verifying shipment and delivery, and reconciling and submitting invoices for payment.</li><li>
Communicates with other schools and the NHIAA to verify and coordinate game schedules</li><li>
Works closely with the Athletic Director to track the current budget and anticipate funding needs, as well as determine budget needs for upcoming budgeting based on past purposes, utility use tracking, etc.</li><li>
Works closely with the transportation provider.</li><li>
Works with the officials assignors.</li><li>
Maintains all electronic record-keeping for athletic department scheduling, records, and student database.</li><li>
Communicates district-wide with staff and administration, vendors via phone and email, answers phone, greets visitors, checks, and distributes mail, calendaring, and filing, and serves as backup to the receptionist as needed.</li><li>
Performs similar or related work as required, directed, or as the situation dictates.</li></ul><p><b>
Minimum Qualifications:</b></p><p>
High School Diploma, Associate&rsquo;s Degree preferred. Three years of advanced secretarial,<br>
accounting and computer experience and public sector experience preferred; or any equivalent combination of education and experience.</p><p></p><p><b><br>
Dissemination of Notice:</b></p><p>
The District does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX, including in admission and employment.</p><p><br>
</p><p><b>Application Procedure:</b></p><p>
All applicants must apply using the district's online application system at Windham School District Administrative Unit 95.</p></div><p></p>

Administrative Assistant WHS Athletics | Windham High School | 2026-2027 School Year | ID# 126

Al thuraya for animals and birds feed tr

<p>We are a company specialized in pet supplies trading in the United Arab Emirates, and we are looking for a <b>female Administrative Assistant</b> to join our team.</p><p><b>Job Responsibilities:</b></p><ul><li>Manage daily administrative tasks and organize files</li><li>Prepare invoices using Zoho system</li><li>Follow up on orders and coordinate with different departments</li><li>Handle customer inquiries and provide support</li><li>Prepare reports and organize data</li></ul><p><b>Requirements:</b></p><ul><li>Fluent in Arabic and English (spoken and written)</li><li>Strong skills in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with Zoho is preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to work under pressure and within a team</li><li>Previous experience in a similar role in the UAE is preferred</li><li><b>Must be currently residing in the United Arab Emirates</b></li></ul><p><b>Benefits:</b></p><ul><li>Salary based on experience and qualifications</li><li>Professional work environment</li><li>Opportunities for career growth</li></ul><p>Location: United Arab Emirates</p><p><b>Note:</b> Only shortlisted candidates will be contacted.</p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED1,700.00 per month</p><p>Work Location: In person</p>

Administrative Assistant (Female)

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