law firm receptionist

Friedland Law

Job Overview We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Manage multi-line phone systems, directing calls to appropriate personnel while maintaining excellent phone etiquette.</li><li>Perform data entry tasks, ensuring accurate record-keeping and filing of documents.</li><li>Maintain office organization by managing supplies, filing systems, and general office upkeep.</li><li>Offer customer support by addressing inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations and support various administrative functions.</li></ul>Experience<ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.</li><li>Must speak Spanish fluent </li><li>Strong organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Excellent computer literacy with experience in data entry and filing systems.</li><li>Background in customer service or administrative roles is beneficial. If you are a motivated individual with a passion for providing outstanding service and support, we encourage you to apply for this exciting opportunity as a Receptionist.</li></ul>Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>New York, NY 10004 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10004: Relocate before starting work (Required)</li></ul>Work Location: In person

Law Firm Receptionist

Trustpoint.One

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 Trustpoint.One is pleased to partner with a leading law firm in its search for a Receptionist/Concierge to support its New York office.
 
 
 
 
 
 
 This is a fully onsite, contract opportunity (3&ndash;6 months) with the potential to convert to a permanent position.
 
 
 
 
 
 
 Schedule &amp; Compensation:
 
 
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 Hours: 10:00 AM &ndash; 6:00 PM (35-hour workweek)
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 Pay: $30/hour
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 Location: New York, NY (5 days onsite)
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 Position Overview:
 
 
 
 This role blends traditional reception duties with a high-touch concierge approach. The Receptionist/Concierge will serve as the first point of contact for clients, attorneys, and visitors, ensuring a polished and welcoming experience while supporting day-to-day office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Greet clients and visitors; manage check-in and escort coordination
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 Answer and direct incoming calls; take and relay messages as needed
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 Coordinate conference rooms, visitor offices, and catering requests
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 Support meeting and event logistics, including A/V, guest access, and vendor coordination
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 Assist with administrative tasks such as copying, scanning, and document handling
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 Liaise with internal teams, building management, and external vendors
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 Maintain schedules, directories, and general front office organization
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 Qualifications:
 
 
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 2+ years of receptionist or administrative experience in a professional office
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 Experience with multi-line phone systems preferred
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 Proficiency in Microsoft Office
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 Strong communication, organization, and customer service skills
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 Detail-oriented with the ability to multitask and prioritize effectively
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 Professional demeanor and ability to thrive in a fast-paced, service-focused environment
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 Apply today to be considered!
 
 
 
 
 
 All candidates must be able to work at a computer screen for a sustained amount of time. Infrequent lifting and carrying up to 30 pounds.
 
 
 
 
 
 Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
 
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
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Legal Receptionist

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 A Kforce client is seeking to hire a Front Office Receptionist in New York City, New York (NY). Summary: In this critical Front Office Receptionist role, you will be responsible for a host of daily recurring functions including, but not limited to, answering phone calls, taking detailed messages for partners, screening incoming callers, checking voicemail messages, handling attendance records, greeting visitors, setting up, and preparing for all on site conferences and meetings. The Front Office Receptionist will handle incoming mail, couriers (FedEx, UPS, process servers) and other related duties as needed. This job offers an attractive work environment located within a walk of Grand Central Station, a welcoming culture, competitive compensation and benefits, good work hours. Interviews begin this week, and this position will be gone soon so don't miss out.
 
 
 
 Requirements
 
 
 
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 3+ plus years of front office receptionist and administrative experience, preferably with a New York based professional services firm
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 Experience with Microsoft Word and Excel
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 Willing to work 5 days per week in office (hours should be 9-5)
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 Excellent written and verbal communication skills - organized, dependable, and reliable
 
 
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 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
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Receptionist - Law Firm

Herz Law

In short: this is a legal assistant position that happens to also be the first-in-line for answering the main phone of a small firm, and sits out in the lobby as needed.Seeking a bilingual, experienced personal injury receptionist to balance answering phone calls from clients, opposing counsel, and medical providers, with assisting the pre-litigation case manager.Responsibilities:<ul><li>Field all incoming calls in English and Spanish, gathering information about the caller and the subject, directing legitimate calls to staff and counsel, and sparing staff from spam and unsolicited calls.</li><li>Daily interactions with clients, adjusters, and medical providers to gather information.</li><li>Serving as the client&rsquo;s liaison through pre-litigation.</li><li>Document all incoming and outgoing calls in case management software notes.</li><li>Reporting to and updating case managers on the status and specifics of each case.</li><li>Additional pre litigation clerical work, as trained up (medical records, LOPs, affidavits, handling incoming documents, retrieving and scanning mail)</li></ul>Qualifications:<ul><li>Entry-level position. Some receptionist experience or work in the legal field is nice-to-have. This is a train-up position.</li><li>Required to be bilingual in English and Spanish, spoken and written, and able to fluently interact with Spanish-speaking clients.</li><li>Nice-to-have: comfortable with the process of obtaining and organizing medical bills and records from providers and clearinghouses.</li><li>Ability to prioritize and multitask.</li><li>Excellent written and verbal communication skills.</li><li>Deadline- and detail-oriented.</li><li>Competency in a paperless office (digitization, shared cloud, case management software, collaborative editing and sharing of revisions)</li><li>Capable of using PDF software to edit, convert, redact, sign, form fill, extract, OCR documents.</li><li>Nice-to-have: Mac OS + case management software experience.</li><li>Ability to quickly adapt to new technological tools and processes as they are adopted.</li><li>Professional appearance and behavior expected.</li><li>Ability to maintain a high degree of discretion in dealing with confidential information.</li></ul>Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>If you have ever been licensed to practice law, have you ever lost your license or been disbarred, suspended, censured, or otherwise sanctioned by the State Bar of Texas or an equivalent authority?</li><li>An offer to work this position is contingent upon a satisfactory background search, including a verification of education, career, and criminal history. You will have an opportunity to review and discuss any results on these reports. Do you understand this requirement and consent to a report being ordered on your behalf?</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Relocate:<ul><li>Dallas, TX 75244: Relocate before starting work (Required)</li></ul>Work Location: In person

Pre-Litigation Receptionist/Assistant

RK Med Pro

Key Responsibilities<ul><li>Answer and manage incoming calls professionally on behalf of the law firm</li><li>Schedule client consultations and manage attorneys&rsquo; calendars</li><li>Respond to emails and client inquiries in a timely manner</li><li>Maintain accurate client records and update case information</li><li>Route calls and messages to appropriate legal staff</li><li>Provide basic information to clients while maintaining confidentiality</li><li>Perform general administrative and virtual office support tasks</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (Fresh graduates encouraged to apply)</li><li>Excellent English communication (verbal &amp; written)</li><li>Professional phone etiquette and customer service skills</li><li>Basic computer proficiency (MS Office, email, scheduling tools)</li><li>Strong organizational and multitasking abilities</li><li>Willingness to work in night shift (if serving international clients)</li><li>Reliable internet connection and quiet working environment (for remote roles)</li></ul>Note: It is totally on-site Job, Office Located in DHA # 8, LahoreSalary Range: 60K to 80KContact # 03018408069Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Virtual Receptionist - For Immigration US Law Firm

Oxendine Law LLC

About Us:Oxendine Law is a reputable boutique law firm specializing in domestic litigation and family law. We are committed to providing exceptional, personalized representation for our clients while fostering a professional and friendly work environment for our team.Position Overview:We are seeking a detailed and organized Billing and Intake Coordinator to join our team. In this role, you will be responsible for overseeing the intake process for new clients, as well as handling billing tasks to ensure accurate and timely invoicing. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to manage multiple responsibilities in a fast-paced environment.Key Responsibilities:Intake:<ul><li>Schedule new client consultations</li><li>Process new client intakes and create case files.</li><li>Communicate with prospective clients to gather initial information and assess their legal needs.</li><li>Coordinate with attorneys and team members to assign appropriate resources and follow up on client documents.</li><li>Ensure that all client data is entered into the firm&rsquo;s case management system accurately.</li></ul>Billing:<ul><li>Data entry of time sheets.</li><li>Review and reconcile billing discrepancies and adjustments.</li><li>Track client payments and send reminders for retainer replenishments and overdue balances.</li><li>Maintain organized records of billing and payment history.</li><li>Assist attorneys and team members with billing-related inquiries.</li></ul>Administrative Support:<ul><li>Provide general administrative support to attorneys and team members as needed.</li><li>Assist with scheduling and client communication related to billing matters.</li><li>Assist in reporting and maintaining client billing accounts and records.</li></ul>Qualifications:<ul><li>previous experience in billing and intake in a law firm or similar professional services environment is highly preferred.</li><li>Familiarity with TimeSlips legal billing software (or similar billing and case management systems) is also preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li></ul>Benefits - Employees receive:<ul><li>Competitive salary based on experience.</li><li>Health, dental, and vision insurance.</li><li>Paid time off (PTO) and holidays.</li><li>Retirement savings plan (401k).</li><li>Professional development opportunities.</li><li>Collaborative and supportive work environment.</li></ul>Job Type: Full-timeWork Location: In personPay: $40,000.00 - $54,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li></ul>Work Location: In person

Law Firm Billing and Intake Coordinator

Hargrave Family Law

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 Professional Career Receptionist - IN OFFICE ONLY
 
 
 Are you an exceptional professional, career Receptionist with a flair for hospitality seeking to make a meaningful impact within a leading legal firm? We're on the lookout for a dedicated and polished career Receptionist to become the face of our practice and a keystone of our business. This is a pivotal role designed for a seasoned professional who thrives in a high-stakes environment and is ready to dazzle clients and colleagues alike. THIS IS NOT AN ENTRY-LEVEL POSITION.
 
 
 Hargrave Family Law is renowned for its excellence in legal services and its commitment to delivering outstanding client experiences. Our team is composed of top-tier professionals who are dedicated to upholding the highest standards of legal practice and client care. We are seeking an exceptional individual to join our team and elevate the client experience through impeccable hospitality and administrative prowess. We invest in each team member as well as in our firm as a whole. You will work with a team that works collaboratively and creatively, supporting each other's professional growth as we collectively support clients.
 
 
 As a firm, we help good people end broken marriages by practicing family law differently, helping clients end marriages in a manner consistent with their core values. Clients deserve better than a process that ends in outright warfare. Divorce can become a transitional period of remarkable growth and transformation when focused on the future rather than the past. Clients need to know that they have options when facing a divorce. We help them find a better way that empowers them to enter their next chapter with hope.
 
 
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 THIS OPPORTUNITY IS FOR EXPERIENCED ADMINISTRATIVE PROFESSIONALS WHO UNDERSTAND THE IMPORTANCE OF HOSPITALITY AND CRUCIAL ADMINISTRATIVE SUPPORT FUNCTIONS.
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 THIS IS AN OPPORTUNITY TO PROVIDE AN ELEVATED CLIENT EXPERIENCE THROUGH IMPECCABLE HOSPITALITY AND ADMINISTRATIVE PROWESS.
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 THIS IS NOT AN ENTRY-LEVEL POSITION.
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 THIS IS NOT A STEPPING STONE FOR CANDIDATES WANTING TO FOLLOW A PARALEGAL PATH.
 
 
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 If you are a seasoned professional with a passion for delivering top-tier client service, are a collaborator at heart, and are ready to make a significant impact, we invite you to apply for this exciting opportunity. After submitting your resume, be on the lookout for an email welcoming you to the process and outlining the next steps.
 
 
 Elevate your career with us and become a cornerstone of our team. We look forward to welcoming a dynamic and skilled Career Receptionist who will embody the excellence and hospitality our firm is known for and have a positive and meaningful impact on our combined success.
 
 
 
 Compensation:
 
 $40,000 - $50,000 yearly based on experience
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Receptionist

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