law firm receptionist

KILLIAN LAW GROUP, LLC

Job Overview We are seeking a dedicated and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Duties<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Manage incoming calls, directing them to the appropriate personnel or taking messages as necessary.</li><li>Maintain an organized front desk area, ensuring it is welcoming and presentable at all times.</li><li>Handle clerical tasks such as filing, data entry, and document preparation.</li><li>Manage calendars for appointments and meetings, coordinating schedules effectively.</li><li>Utilize Google Workspace for document management and communication.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Assist with bookkeeping tasks using QuickBooks as needed.</li><li>Perform other administrative duties as assigned to support office operations.</li></ul>Skills<ul><li>Strong proofreading skills with attention to detail.</li><li>Proficient in clerical tasks including typing and filing.</li><li>Excellent calendar management abilities to coordinate schedules efficiently.</li><li>Familiarity with Google Workspace tools (Docs, Sheets, Drive).</li><li>Experience with QuickBooks is a plus but not mandatory.</li><li>Exceptional organizational skills to manage multiple tasks effectively.</li><li>Prior experience in a front desk or receptionist role is preferred but not required.</li></ul>This position is essential in ensuring smooth office operations while providing outstanding service to our clients and visitors. If you possess the necessary skills and are eager to contribute positively to our team, we encourage you to apply for this opportunity!Job Type: Full-timePay: $22.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Owings Mills, MD 21117 (Required)</li></ul>Ability to Relocate:<ul><li>Owings Mills, MD 21117: Relocate before starting work (Required)</li></ul>Work Location: In person

Law Firm Receptionist

Fidelis Tax and Accounting

Position Overview: We are seeking a professional, highly organized Remote Receptionist who thrives in a fast-paced environment and excels at proactive communication. This role is critical in shaping the client experience&mdash;serving as the first point of contact while ensuring nothing falls through the cracks.Key Responsibilities:<ul><li>Answer and manage incoming calls with professionalism and warmth</li><li>Proactively follow up with clients regarding missing documents, appointment confirmations, and next steps</li><li>Route client inquiries to the appropriate team members and ensure timely follow-up</li><li>Track client communications and maintain accurate records in firm systems</li><li>Assist with managing client portals and document flow</li><li>Support the team with administrative tasks and workflow coordination</li></ul>What We&rsquo;re Looking For:<ul><li>Strong communicator who is proactive, not reactive</li><li>Someone who follows up without being asked and keeps both clients and team members informed</li><li>Highly organized with excellent attention to detail</li><li>Friendly, professional demeanor with a client-first mindset</li><li>Ability to manage multiple priorities and stay calm under pressure</li><li>Tech-savvy and comfortable working in a fully remote environment</li></ul>Qualifications:<ul><li>1+ years of receptionist, administrative, or client service experience (tax or accounting firm experience preferred)</li><li>Excellent verbal and written communication skills</li><li>Experience with scheduling tools, email management</li><li>Reliable internet connection and a dedicated workspace</li></ul>What We Offer:<ul><li>Competitive compensation</li><li>Fully remote work environment</li><li>Supportive, team-oriented culture</li><li>Opportunity to grow within the firm</li></ul>This is an excellent opportunity for someone who takes pride in being organized, responsive, and one step ahead in delivering an exceptional client experience.Pay: $20.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Remote

Remote Receptionist– Tax Firm

Adams & Martin Group

<div>
 Position Overview
 
 
 
 Adams &amp; Martin Group has partnered with a well-established Downtown Los Angeles law firm to find an experienced Legal Client Experience Coordinator. This temp-to-hire opportunity is ideal for a polished professional with prior front desk or reception experience who thrives in a fast-paced, client-focused environment. As the first point of contact for the firm, this role plays a key role in shaping each client's experience, ensuring the front desk and common areas reflect the firm's high standards of professionalism and service.
 
 
 
 Responsibilities
 
 
 <ul>
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 Serve as the face of the firm by welcoming clients, attorneys, and visitors with a high level of professionalism and hospitality.
 </li>
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 Manage front desk operations, including visitor check-in, phone coverage, and daily reception duties.
 </li>
 <li>
 Coordinate conference room scheduling, catering, and meeting logistics.
 </li>
 <li>
 Support hybrid and in-person meetings by setting up Zoom, A/V equipment, and assisting with basic technical troubleshooting.
 </li>
 <li>
 Handle administrative tasks such as mail distribution, office supply inventory, and maintaining an organized, polished reception area.
 </li>
 <li>
 Liaise with building management and IT to address facility or technology-related needs.
 </li>
 <li>
 Assist with office projects, safety procedures, and committees as assigned.
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Proven front desk, reception, or client-facing experience in a professional services environment.
 </li>
 <li>
 Strong customer service, communication, and interpersonal skills.
 </li>
 <li>
 Ability to multitask, stay composed, and deliver exceptional service in a fast-paced setting.
 </li>
 <li>
 High school diploma or equivalent required; college coursework preferred.
 </li>
 <li>
 2-3 years of front desk, reception, or administrative experience (law firm or professional services environment preferred).
 </li>
 <li>
 Proficiency with Microsoft Office Suite and video conferencing tools (Zoom, A/V systems).
 </li>
 <li>
 Strong organizational skills with excellent attention to detail.
 </li>
 <li>
 Tech-savvy with the ability to troubleshoot basic issues alongside remote IT support.
 
 
 </li>
 </ul>
 Required Work Hours
 
 
 
 Flexible 8-hour workday
 
 
 
 Benefits
 
 
 
 Full Benefits Package upon hire
 
 
 
 Additional Details
 
 
 
 This Downtown LA law firm is known for its professionalism, integrity, and commitment to exceptional client service. Joining this collaborative, respected team offers the opportunity to contribute to a positive experience for every client who walks through the door.
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Legal Receptionist

Law Office of Omar Bachikh

The Law Office of Omar Bachikh, LLC is seeking a professional and organized Receptionist to join our growing immigration law firm in Orlando, Florida.Responsibilities<ul><li>Answer incoming phone calls and schedule consultations;</li><li>Greet clients and visitors in a professional manner;</li><li>Manage emails and client communications;</li><li>Assist with client intake and document organization;</li><li>Maintain office calendars and appointments;</li><li>Support daily administrative office operations.</li></ul>Qualifications<ul><li>Strong communication and customer service skills;</li><li>Professional appearance and demeanor;</li><li>Strong organizational and multitasking abilities;</li><li>Basic computer and email proficiency;</li><li>Ability to work in a fast-paced environment;</li><li>Bilingual candidates are strongly preferred (English/Arabic and/or Spanish);</li><li>Prior receptionist or law office experience is a plus, but not required.</li></ul>Position Details<ul><li>Temp. to Hire</li><li>In-Office Position</li><li>Competitive compensation based on experience</li></ul>We are looking for someone reliable, professional, detail-oriented, and motivated to grow with our firm.Please submit your resume through Indeed.Work Location: In person

Front Desk Receptionist

Hargrave Family Law

<div>
 Professional Career Receptionist - IN OFFICE ONLY
 
 
 Are you an exceptional professional, career Receptionist with a flair for hospitality seeking to make a meaningful impact within a leading legal firm? We're on the lookout for a dedicated and polished career Receptionist to become the face of our practice and a keystone of our business. This is a pivotal role designed for a seasoned professional who thrives in a high-stakes environment and is ready to dazzle clients and colleagues alike. THIS IS NOT AN ENTRY-LEVEL POSITION.
 
 
 Hargrave Family Law is renowned for its excellence in legal services and its commitment to delivering outstanding client experiences. Our team is composed of top-tier professionals who are dedicated to upholding the highest standards of legal practice and client care. We are seeking an exceptional individual to join our team and elevate the client experience through impeccable hospitality and administrative prowess. We invest in each team member as well as in our firm as a whole. You will work with a team that works collaboratively and creatively, supporting each other's professional growth as we collectively support clients.
 
 
 As a firm, we help good people end broken marriages by practicing family law differently, helping clients end marriages in a manner consistent with their core values. Clients deserve better than a process that ends in outright warfare. Divorce can become a transitional period of remarkable growth and transformation when focused on the future rather than the past. Clients need to know that they have options when facing a divorce. We help them find a better way that empowers them to enter their next chapter with hope.
 
 
 <ul>
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 THIS OPPORTUNITY IS FOR EXPERIENCED ADMINISTRATIVE PROFESSIONALS WHO UNDERSTAND THE IMPORTANCE OF HOSPITALITY AND CRUCIAL ADMINISTRATIVE SUPPORT FUNCTIONS.
 </li>
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 THIS IS AN OPPORTUNITY TO PROVIDE AN ELEVATED CLIENT EXPERIENCE THROUGH IMPECCABLE HOSPITALITY AND ADMINISTRATIVE PROWESS.
 </li>
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 THIS IS NOT AN ENTRY-LEVEL POSITION.
 </li>
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 THIS IS NOT A STEPPING STONE FOR CANDIDATES WANTING TO FOLLOW A PARALEGAL PATH.
 
 
 </li>
 </ul>
 If you are a seasoned professional with a passion for delivering top-tier client service, are a collaborator at heart, and are ready to make a significant impact, we invite you to apply for this exciting opportunity. After submitting your resume, be on the lookout for an email welcoming you to the process and outlining the next steps.
 
 
 Elevate your career with us and become a cornerstone of our team. We look forward to welcoming a dynamic and skilled Career Receptionist who will embody the excellence and hospitality our firm is known for and have a positive and meaningful impact on our combined success.
 
 
 
 Compensation:
 
 $40,000 - $50,000 yearly based on experience
</div>

Receptionist

Brain Injury Law of Seattle

Position Type: Part-TimeSchedule: Monday&ndash;Thursday, 1:00 PM &ndash; 5:00 PM (16 hours/week)Location: Edmonds, WA &ndash; In OfficeCompany: Brain Injury Law of SeattlePosition OverviewBrain Injury Law of Seattle is seeking a dependable and professional part-time Front Desk Receptionist to support the daily operations of our office. This role serves as the first point of contact for clients, vendors, and visitors and helps maintain a welcoming, organized, and professional office environment.The receptionist assists with phone coverage, mail processing, office organization, and general administrative support for attorneys and staff. The role may also occasionally assist with administrative projects assigned by the Firm Administrator.This position is well suited for someone who is organized, reliable, and comfortable working in a professional office setting.Benefits<ul><li>One 15 Minute Break;</li><li>5 Sick Days/Year with Rollover;</li><li>1.5 Weeks Paid Vacation Per Year;</li><li>Paid Holidays</li></ul>Key Responsibilities:Front Desk &amp; Client Service&middot; Answer and route incoming phone calls in a professional and courteous manner&middot; Greet clients, vendors, and visitors and direct them to the appropriate staff member&middot; Maintain a clean, organized, and welcoming reception area&middot; Monitor voicemail messages and forward them to the appropriate team members&middot; Assist with directing client intake calls when neededMail &amp; Document Handling&middot; Retrieve, open, and sort incoming mail daily&middot; Scan and distribute mail to the appropriate staff members&middot; Prepare outgoing mail and postage using Stamps.com&middot; Assist with filing, scanning, and organizing documents&middot; Monitor confidential shredding and secure document disposalOffice Supplies &amp; Facilities&middot; Monitor office supply inventory and notify the Firm Administrator when items need to be reordered&middot; Help keep the reception area, kitchen, and copy room tidy and well stocked&middot; Assist with basic upkeep of office equipment such as copiers and the coffee machine&middot; Help maintain a clean and orderly shared office environmentAdministrative Support&middot; Assist attorneys and paralegals with filing, copying, scanning, and basic administrative tasks&middot; Support file setup and document organization&middot; Assist with occasional administrative projects for the paralegal team and firm marketing initiatives&middot; Run occasional office errands, such as trips to the post office if neededEnd-of-Day Office Closing&middot; Ensure the front door is secured at closing&middot; Restock copier trays if needed&middot; Tidy shared spaces and push in chairs&middot; Run and empty the dishwasher as needed&middot; Clean and maintain the coffee machine&middot; Close office blinds and ensure common areas are orderlyQualifications&middot; Prior receptionist, administrative assistant, or office support experience preferred but not required&middot; Strong ability to maintain strict confidentiality when handling sensitive client information, including medical and legal records&middot; Strong organizational skills and attention to detail&middot; Professional communication and customer service skills&middot; Ability to manage multiple tasks and prioritize responsibilities&middot; Basic proficiency with Adobe Acrobat &amp; Microsoft Office (Word, Outlook, Excel basics)&middot; Proficiency with Box.com and legal client management software a plusWork EnvironmentThis position is on-site at our Edmonds office. While some staff members occasionally work remotely, the Front Desk Receptionist role requires consistent in-office presence due to responsibilities involving phone coverage, incoming mail, and handling physical legal documents.The position involves regular interaction with clients and staff, managing mail and paperwork, and helping maintain shared office spaces.Pay: $18.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk Receptionist

Posternock Apell, PC

<div>Do you have a passion for helping others and love putting a smile on people&rsquo;s faces? Then you&rsquo;re a great fit for the receptionist position on our team! You&rsquo;ll act as the first point of contact for the business, answer phone calls, schedule meetings, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly. If you&rsquo;re looking for a role where you make a difference every day, start your application today. 
Compensation:
$17 - $20 hourly 
Responsibilities:<ul><li>
Arrange appointments for employees and keep the calendar up-to-date</li>
<li>Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information</li>
<li>Handle deliveries and manage incoming and outgoing mail</li>
<li>Complete other administrative duties as needed such as data entry, paperwork, photocopying, etc.</li>
</ul><ul><li>Respond to incoming phone calls and emails and make sure the right people receive all important information including case number (if any), contact information, referral source and purpose of call</li></ul> 

Qualifications:<ul><li>
Proficient computer skills and knowledge of Microsoft Office</li>
<li>Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills</li>
<li>Has experience answering telephone calls and troubleshooting stressful situations</li>
<li>1+ year of front desk receptionist experience or related job experience preferred</li>
<li>High school diploma, G.E.D. or equivalent</li>
</ul>
<ul><li>Prior experience with a law firm is a plus!</li></ul> 
About Company 
At Posternock Apell, P.C., we are a highly respected and client-focused law firm offering litigation, business, and trust and estate services. With a history of excellence and a dedication to providing top-tier legal services, we have built a reputation as an industry leader. We take pride in our collaborative and supportive work environment, where individual contributions are valued and celebrated.</div>

Front Desk Receptionist - Full-Time

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