law firm receptionist

KILLIAN LAW GROUP, LLC

Job Overview We are seeking a dedicated and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Duties<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Manage incoming calls, directing them to the appropriate personnel or taking messages as necessary.</li><li>Maintain an organized front desk area, ensuring it is welcoming and presentable at all times.</li><li>Handle clerical tasks such as filing, data entry, and document preparation.</li><li>Manage calendars for appointments and meetings, coordinating schedules effectively.</li><li>Utilize Google Workspace for document management and communication.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Assist with bookkeeping tasks using QuickBooks as needed.</li><li>Perform other administrative duties as assigned to support office operations.</li></ul>Skills<ul><li>Strong proofreading skills with attention to detail.</li><li>Proficient in clerical tasks including typing and filing.</li><li>Excellent calendar management abilities to coordinate schedules efficiently.</li><li>Familiarity with Google Workspace tools (Docs, Sheets, Drive).</li><li>Experience with QuickBooks is a plus but not mandatory.</li><li>Exceptional organizational skills to manage multiple tasks effectively.</li><li>Prior experience in a front desk or receptionist role is preferred but not required.</li></ul>This position is essential in ensuring smooth office operations while providing outstanding service to our clients and visitors. If you possess the necessary skills and are eager to contribute positively to our team, we encourage you to apply for this opportunity!Job Type: Full-timePay: $22.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Owings Mills, MD 21117 (Required)</li></ul>Ability to Relocate:<ul><li>Owings Mills, MD 21117: Relocate before starting work (Required)</li></ul>Work Location: In person

Law Firm Receptionist

Fidelis Tax and Accounting

Position Overview: We are seeking a professional, highly organized Remote Receptionist who thrives in a fast-paced environment and excels at proactive communication. This role is critical in shaping the client experience&mdash;serving as the first point of contact while ensuring nothing falls through the cracks.Key Responsibilities:<ul><li>Answer and manage incoming calls with professionalism and warmth</li><li>Proactively follow up with clients regarding missing documents, appointment confirmations, and next steps</li><li>Route client inquiries to the appropriate team members and ensure timely follow-up</li><li>Track client communications and maintain accurate records in firm systems</li><li>Assist with managing client portals and document flow</li><li>Support the team with administrative tasks and workflow coordination</li></ul>What We&rsquo;re Looking For:<ul><li>Strong communicator who is proactive, not reactive</li><li>Someone who follows up without being asked and keeps both clients and team members informed</li><li>Highly organized with excellent attention to detail</li><li>Friendly, professional demeanor with a client-first mindset</li><li>Ability to manage multiple priorities and stay calm under pressure</li><li>Tech-savvy and comfortable working in a fully remote environment</li></ul>Qualifications:<ul><li>1+ years of receptionist, administrative, or client service experience (tax or accounting firm experience preferred)</li><li>Excellent verbal and written communication skills</li><li>Experience with scheduling tools, email management</li><li>Reliable internet connection and a dedicated workspace</li></ul>What We Offer:<ul><li>Competitive compensation</li><li>Fully remote work environment</li><li>Supportive, team-oriented culture</li><li>Opportunity to grow within the firm</li></ul>This is an excellent opportunity for someone who takes pride in being organized, responsive, and one step ahead in delivering an exceptional client experience.Pay: $20.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Remote

Remote Receptionist– Tax Firm

Hargrave Family Law

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 Professional Career Receptionist - IN OFFICE ONLY
 
 
 Are you an exceptional professional, career Receptionist with a flair for hospitality seeking to make a meaningful impact within a leading legal firm? We're on the lookout for a dedicated and polished career Receptionist to become the face of our practice and a keystone of our business. This is a pivotal role designed for a seasoned professional who thrives in a high-stakes environment and is ready to dazzle clients and colleagues alike. THIS IS NOT AN ENTRY-LEVEL POSITION.
 
 
 Hargrave Family Law is renowned for its excellence in legal services and its commitment to delivering outstanding client experiences. Our team is composed of top-tier professionals who are dedicated to upholding the highest standards of legal practice and client care. We are seeking an exceptional individual to join our team and elevate the client experience through impeccable hospitality and administrative prowess. We invest in each team member as well as in our firm as a whole. You will work with a team that works collaboratively and creatively, supporting each other's professional growth as we collectively support clients.
 
 
 As a firm, we help good people end broken marriages by practicing family law differently, helping clients end marriages in a manner consistent with their core values. Clients deserve better than a process that ends in outright warfare. Divorce can become a transitional period of remarkable growth and transformation when focused on the future rather than the past. Clients need to know that they have options when facing a divorce. We help them find a better way that empowers them to enter their next chapter with hope.
 
 
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 THIS OPPORTUNITY IS FOR EXPERIENCED ADMINISTRATIVE PROFESSIONALS WHO UNDERSTAND THE IMPORTANCE OF HOSPITALITY AND CRUCIAL ADMINISTRATIVE SUPPORT FUNCTIONS.
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 THIS IS AN OPPORTUNITY TO PROVIDE AN ELEVATED CLIENT EXPERIENCE THROUGH IMPECCABLE HOSPITALITY AND ADMINISTRATIVE PROWESS.
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 THIS IS NOT AN ENTRY-LEVEL POSITION.
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 THIS IS NOT A STEPPING STONE FOR CANDIDATES WANTING TO FOLLOW A PARALEGAL PATH.
 
 
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 If you are a seasoned professional with a passion for delivering top-tier client service, are a collaborator at heart, and are ready to make a significant impact, we invite you to apply for this exciting opportunity. After submitting your resume, be on the lookout for an email welcoming you to the process and outlining the next steps.
 
 
 Elevate your career with us and become a cornerstone of our team. We look forward to welcoming a dynamic and skilled Career Receptionist who will embody the excellence and hospitality our firm is known for and have a positive and meaningful impact on our combined success.
 
 
 
 Compensation:
 
 $40,000 - $50,000 yearly based on experience
</div>

Receptionist

Brain Injury Law of Seattle

Position Type: Part-TimeSchedule: Monday&ndash;Thursday, 1:00 PM &ndash; 5:00 PM (16 hours/week)Location: Edmonds, WA &ndash; In OfficeCompany: Brain Injury Law of SeattlePosition OverviewBrain Injury Law of Seattle is seeking a dependable and professional part-time Front Desk Receptionist to support the daily operations of our office. This role serves as the first point of contact for clients, vendors, and visitors and helps maintain a welcoming, organized, and professional office environment.The receptionist assists with phone coverage, mail processing, office organization, and general administrative support for attorneys and staff. The role may also occasionally assist with administrative projects assigned by the Firm Administrator.This position is well suited for someone who is organized, reliable, and comfortable working in a professional office setting.Benefits<ul><li>One 15 Minute Break;</li><li>5 Sick Days/Year with Rollover;</li><li>1.5 Weeks Paid Vacation Per Year;</li><li>Paid Holidays</li></ul>Key Responsibilities:Front Desk &amp; Client Service&middot; Answer and route incoming phone calls in a professional and courteous manner&middot; Greet clients, vendors, and visitors and direct them to the appropriate staff member&middot; Maintain a clean, organized, and welcoming reception area&middot; Monitor voicemail messages and forward them to the appropriate team members&middot; Assist with directing client intake calls when neededMail &amp; Document Handling&middot; Retrieve, open, and sort incoming mail daily&middot; Scan and distribute mail to the appropriate staff members&middot; Prepare outgoing mail and postage using Stamps.com&middot; Assist with filing, scanning, and organizing documents&middot; Monitor confidential shredding and secure document disposalOffice Supplies &amp; Facilities&middot; Monitor office supply inventory and notify the Firm Administrator when items need to be reordered&middot; Help keep the reception area, kitchen, and copy room tidy and well stocked&middot; Assist with basic upkeep of office equipment such as copiers and the coffee machine&middot; Help maintain a clean and orderly shared office environmentAdministrative Support&middot; Assist attorneys and paralegals with filing, copying, scanning, and basic administrative tasks&middot; Support file setup and document organization&middot; Assist with occasional administrative projects for the paralegal team and firm marketing initiatives&middot; Run occasional office errands, such as trips to the post office if neededEnd-of-Day Office Closing&middot; Ensure the front door is secured at closing&middot; Restock copier trays if needed&middot; Tidy shared spaces and push in chairs&middot; Run and empty the dishwasher as needed&middot; Clean and maintain the coffee machine&middot; Close office blinds and ensure common areas are orderlyQualifications&middot; Prior receptionist, administrative assistant, or office support experience preferred but not required&middot; Strong ability to maintain strict confidentiality when handling sensitive client information, including medical and legal records&middot; Strong organizational skills and attention to detail&middot; Professional communication and customer service skills&middot; Ability to manage multiple tasks and prioritize responsibilities&middot; Basic proficiency with Adobe Acrobat &amp; Microsoft Office (Word, Outlook, Excel basics)&middot; Proficiency with Box.com and legal client management software a plusWork EnvironmentThis position is on-site at our Edmonds office. While some staff members occasionally work remotely, the Front Desk Receptionist role requires consistent in-office presence due to responsibilities involving phone coverage, incoming mail, and handling physical legal documents.The position involves regular interaction with clients and staff, managing mail and paperwork, and helping maintain shared office spaces.Pay: $18.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk Receptionist

Lindsey Amonette McCarter Beauchamp + Glassford, PLLC

Job Overview Lindsey Amonette McCarter Beauchamp + Glassford, PLLC (LAMB+G Law) is a prestigious boutique family law firm in Nashville, TN. We are seeking a highly motivated Legal Assistant to join our team.Experience<ul><li>Previous experience as a receptionist or in an administrative role is preferred.</li><li>Familiarity with office management practices and procedures.</li><li>Proficiency in Microsoft Word, Excel and Outlook is essential.</li><li>Strong computer literacy skills are required.</li><li>Excellent proofreading skills to ensure accuracy in documentation.</li><li>Experience in a law firm is advantageous but not mandatory.</li><li>Ability to work both independently and as part of a team is important.</li><li>A commitment to providing outstanding customer service is essential.</li></ul>The candidate must have:-a pleasant and positive attitude-excellent communication skills in both oral and written communications-the ability to work calmly under stress and time-sensitive deadlines-professional demeanor and appearance-empathy for others-discretion and the ability to maintain client confidencesJob Type: Full-timePay: From $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Assistant

Solutions Law Iowa PLC

About Us: Solutions Law Iowa is a growing law firm focused on family law and immigration. We are a systems-driven, high-performance team that values organization, accountability, and excellent client experience from the very first call.Position Overview: This is not a traditional receptionist role. You are the first point of contact for potential clients and responsible for ensuring qualified leads are efficiently scheduled for consultations&mdash;without delays or missed opportunities.If you are organized, confident on the phone, and comfortable following structured processes, this role is a great fit.Key Responsibilities: &middot; Answer incoming calls and guide potential clients through intake&middot; Gather and enter accurate client information into our system (MyCase)&middot; Perform conflict checks&middot; Schedule consultations in real time whenever possible&middot; Clearly explain next steps and set expectations for clients&middot; Reduce unnecessary call transfers to attorneys and legal assistants&middot; Follow established scripts and workflows&middot; Assist with front desk and light administrative tasksWhat Success Looks Like:&middot; High percentage of callers scheduled during the first call&middot; Minimal &ldquo;callback&rdquo; backlog&middot; Accurate and complete data entry&middot; Smooth, professional client experienceQualifications:&middot; Prior receptionist, intake, or customer service experience preferred&middot; Strong communication and phone skills&middot; Highly organized with strong attention to detail&middot; Comfortable multitasking and using technology&middot; Spanish bilingual nonnegotiableCompensation &amp; Benefits:&middot; $19 - $25/hour (based on experience)&middot; Performance-based bonuses tied to lead conversion&middot; 4-day work week&middot; Paid time off and holidaysWork Environment:&middot; Structured, process-driven team&middot; Clear expectations and measurable performance&middot; Fast-paced, professional office settingHow to Apply:Please submit your resume along with a short response to the following:&middot; A caller says: &ldquo;I&rsquo;m not sure if I want to schedule yet - I need to think about it.&rdquo; How would you respond?Application Deadline: May 15, 2026, for an estimated start date of early June 2026.Pay: $19.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Bilingual Receptionist / Intake Specialist

The Law Office of Jason Carr, PLLC

Administrative Assistant | Law Firm | Entry LevelPay: $15.00 per hourJob Type: Full-timeSchedule: Monday to Friday, 8:00 AM - 5:00 PM (8-hour shift with 1-hour lunch)Location: In-person, Rockwall, TX 75032 (no remote work available)About UsThe Law Office of Jason Carr, PLLC is a growing tax law firm in Rockwall, Texas that helps individuals and small business owners resolve IRS issues, plan for taxes, and protect their assets. We offer a professional, team-oriented workplace where every role contributes directly to client outcomes.Position SummaryWe are hiring an Administrative Assistant II to serve as the primary point of contact for incoming calls in a high-volume phone environment. This is an entry-level, full-time position centered on answering calls, confirming client appointments, and providing general administrative support. You will use the OOMA Office phone system daily and play a key role in keeping the firm's schedule organized and clients informed. Full training is provided, including on all phone and office systems.Essential Functions<ul><li>Answer and manage a high volume of incoming calls using the law firm phone system</li><li>Confirm, schedule, and reschedule client appointments</li><li>Route calls and take detailed messages for Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Provide administrative support to Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Assist with light document preparation and filing as needed</li><li>Maintain break room cleanliness, including unloading the dishwasher and restocking supplies</li><li>Perform general office duties as assigned</li><li>Greet and welcome guests (including clients and business partners)</li></ul>Physical Requirements<ul><li>Ability to sit for extended periods while operating a phone and computer</li><li>Ability to lift and carry up to 15 pounds (e.g., office supplies, mail)</li><li>Ability to speak clearly and hear effectively for phone-based communication</li></ul>Qualifications<ul><li>High school diploma or equivalent (required)</li><li>Strong verbal communication skills and a professional phone presence</li><li>Ability to manage multiple calls and tasks simultaneously in a fast-paced environment</li><li>Proficiency with Mac/Apple computers</li><li>Working knowledge of Gmail, Google Docs, and Microsoft Word</li><li>Comfortable navigating the internet for research and daily tasks</li><li>Detail-oriented with strong organizational skills</li><li>Self-motivated with a positive, team-first attitude</li><li>Ability to maintain a neat, professional appearance consistent with the firm's business casual dress code (reasonable accommodations will be provided for sincerely held religious beliefs, observances, and disabilities)</li><li>Must be authorized to work in the United States</li><li>Prior office, receptionist, or customer service experience is a plus but not required</li></ul>Benefits<ul><li>Health, dental, and vision insurance (after 90-day introductory period)</li><li>Paid time off (1 week, available after 90 days)</li><li>Firm-observed paid holidays (after 90 days)</li><li>Full training provided</li><li>Professional development and advancement opportunities</li><li>Supportive, collaborative office culture</li></ul>Equal Opportunity EmployerThe Law Office of Jason Carr, PLLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, hair texture, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.DisclaimerThis job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The firm reserves the right to modify duties as needed. Employment with the firm is at-will, meaning either the employee or the firm may end the employment relationship at any time, with or without cause or notice.Pay: $15.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you comfortable spending the majority of your workday answering and managing a high volume of phone calls?</li></ul>Ability to Commute:<ul><li>Rockwall, TX 75032 (Required)</li></ul>Work Location: In person

Administrative Assistant | Law Firm | Entry Level

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